HomeMy WebLinkAboutCOM 0233.000 2000-2002 J~ttl ~C N~
Harry Kim ~ William Takaba
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Mayor ~ Director
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County of Hawaii
Finance Department
25 Aupuni Street, Room 1 l8 • Hilo, Hawaii 96720
(808)961-8234 • Fax (808)961-8248
May 21, 2001
Honorable James Arakaki, Chairperson and
Members of the County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution Authorizing County to Enter into an Agreement
Enclosed is a resolution authorizing the Mayor to enter into an agreement with the
U.S. Department of Justice Drug Enforcement Administration for a Marijuana
Eradication Grant. This grant will provide funds for overtime, travel, supplies, and
helicopter service costs incurred to investigate, eradicate, and suppress the
cultivation and trafficking of controlled substances.
If there are any questions, please do not hesitate to call the Police Department.
William T. kaba
Director of Finance
APPROVED:
t~-~~w~
Harry Kim
Mayor
Enc.
Cc: Police
. ~~7-~ /
Corrarxi. No. _
File No. ` _
Ref. dot
e ~t~.,~Y,r ~ 8
Form 8-52
7/18/9].
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: POLICE DATE: 5,~19/O1
STAFF CONTACT: GARY MAESAT(~ BUSINESS MANAGER PHONE: 961-2274
A. ~UEST•
To enter into a contract with the U.S. Department of Justice Drug
Enforcement Administration to provide a Marijuana Eradication Grant.
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED:
The Hawaii County Police Department would like to enter into a contract
with the U.S. Department of Justice Drug Enforcement Administration
entitled °iMarijuana Eradication Grant."
This contract will provide funds for overtime, travel, supplies and
helicopter service costs incurred to investigate, eradicate and
suppress the cultivation and trafficking of controlled substances.
SIGNED: DATE: ~~~o~
LAlnIRENCE K . MAHUNA
ASSISTANT POLICE CHIEF
ACTING POLICE CHIEF
"r~ u. ~.1~epartment of ~usnce
` ~ Drug Enforcement Administration
~F~~N _ Honolulu District Office
300 Ala Moana Blvd, #3-147
1~, o~naluluJ wll i 3 i 813
~0$-X44-19~
~ ~Aprii 16, 201' ` .
James Correa, Chief -
Hawaii County Police Department ~ `
349 Kapiolani Street
f) -
Hilo, Hawaii 96720
Dear Chief Correa:
Enclosed herewith is the CY 2001 Letter of Agreement (LOA) allocating the calendar year 2001
funding for DCE/SP activities.
Please review the LOA and attachments and complete appropriate sections as follows:
~ Letter of Agreement, page 6, signature, and title of department head of designee and date.
~ OJP Form 4061!6 -lower half of backside.
m Grantee Information -Items 1 through 8.
~ SF 270 -Items 6 and 13, including signature, title, telephone number of department head
or designee and date.
~ Wire Transfer Information (All funds will be disbursed via wire).
® Note: Designated Ne`v LOA Nuanber. Please use this nuQnber on Monthly Statistics
Report and Accounting Form.
The completed LOA packages (originals) must be returned to this office as soon as possible. If
there are any questions, please contact S/A Thomas Aiu or myself.
Yours ly,
om E. Kelly
Assistant gent in Charge
Enclosure
/ ~ Y: 4
~ u. uel~uruneni ui uusnce
Drug Enforcement Administration
Agreement Number: 2001-~0
AGREEMENT
This agreement is entered between the HAWAII COUNTY POLICE DEPARTMENT
hereinafter referred to as the IICPD and the DRUG ENFORCEMENT ADMINISTRATION OF
THE UNITED STATES DEPARTMENT OF JUSTICE, hereinafter referred to as DEA, with a
reference to the following:
There is evidence that trafficking in controlled substances exists and that such illegal activity has a
substantial and detrimental effect on the health and general welfare of the people of the State of
IIAWAII. The parties hereto agree that it is to their mutual benefit to cooperate in locating and
eradicating illicit cannabis plants and in the investigation and prosecution of cases before the courts
of the United States and the courts of the State of HAWAII involving controlled substances. The
DEA, pursuant to the authority of 21 USC 873, proposes to provide certain necessary funds and the
HCPD is desirous of securing funds.
NOW, therefore, in consideration of the mutual covenants hereinafter contained, the parties hereto
have agreed as follows:
1. The HCPD, will, with its own law enforcement personnel and employees, as hereinafter perform
specified, performed the activities and duties described below:
A. Gather and report intelligence data relating to the illicit possession and distribution
of marijuana.
B. Investigate and report instances involving the trafficking in controlled substances.
C. Provide staffing of law enforcement personnel for the eradication of illicit marijuana
located within the State of ;EIAWAII.
D. Arrest and bring to prosecution defendants charged with violation of the controlled
substance laws.
E. Send required samples of eradicated marijuana to the NIDA marijuana Potency
Monitoring Program.
It is understood and agreed by the parties to this agreement that the activities described in
Sub-paragraphs A, B, C, D, and E above shall be provided with the existing personnel and that
the scope of the HCPD program with respect to those activities by such personnel, shall be solely at the
HCPD discretion, subject to appropriate limitations contained in the budget adopted by the HCPD.
Letter of Agreement No. 2001- 5~ Page 2
2. DEA will pay to the HCPD the amount of TWO HUNDRED SIXTY FIVE THOUSAND
DOLLARS ($265,000) for the period of JANUARY 1, 2001 TO DECEMBER 31, 2001 to defray
the cost relating to the eradication and suppression of illicit marijuana. It is explicitly understood
and agreed that Federal funds provided to the HCPD under this agreement may not be used to
defray costs relating to herbicidal eradication of marijuana without the advance written consent of
DEA.
The expenses shall include payment ofdeputies'/officers' overtime, salary and overtime of reserve
officers during the period of time they are engaged in the eradication process, and per diem as
appropriate, as well as other direct costs such as purchases of expendable equipment, rental of
equipment and vehicles, and fuel for vehicles and aircraft and minor repairs and maintenance
necessitated by their use. These funds shall not be used for the purchase- ofnon-expendable
equipment defined as property having a useful life of more than one year and all purchases with an
acquisition cost of $600 or more per unit or an aggregate cost of $5,000 must have verbal approval
from the DEA DCE/SP Coordinator. In the event DEA approves the purchase ofnon-expendable
equipment that costs $5,000 or more per unit for the use by the HCPD personnel pursuant to this
Agreement, DEA may elect to claim DEA ownership of this equipment at the end of the period of
this Agreement, or DEA may at its discretion, allow the HCPD to retain ownership of the equipment
for its future use in accordance with applicable federal rules and regulations.
Payment by DEA to the HCPD will be in accordance with a schedule determined by DEA and said
payment will be made pursuant to the execution by the HCPD of a Standard Form SF-270, Request
for Advance or Reimbursement, and receipt of same by DEA. However, no funds will be paid by
DEA to a state/county agency under this Agreement until DEA has received to its satisfaction an
accounting of the expenditures of all funds paid to this state/county agency during the periods of
previous Agreements for this same purpose. These expenditures will be reported on a Standard
Form SF-269, Financial Status Report, or equivalent document.
3. Employees of the HCPD shall at no time be considered employees of the United States
Government or the Drug Enforcement Administration for any purpose, nor will this Agreement
establish an agency relationship between the HCPD and the Drug Enforcement Administration.
4. The HCPD shall maintain complete and accurate reports, records and accounts of all obligations
and expenditures of DEA funds under this Agreement in accordance with generally accepted
accounting principle and in accordance with State laws and procedures for expending and
accounting for it's own funds. The HCPD shall further maintain its records of all obligations and
expenditures of DEA funds under this Agreement in accordance with all instructions provided by
DEA to facilitate on-site inspection and auditing of such records and accounts.
5. The HCPD shall permit and have available for examination and auditing by DEA, the United
States, Department of Justice or the Comptroller General of the United States, or any of their duly
authorized agents and representatives, any and all investigative reports, records, documents,
Letter of Agreement No. 2001- 5~ Page 3
accounts, invoices, receipts or expenditures relating to this Agreement. In addition, the ~iCPD will
maintain all such foregoing reports and records until all audits and examinations are completed and
resolved, or for a period of three (3) years after termination of this Agreement, whichever sooner.
6. The recipient agrees to comply with the organizational audit requirements of OMD Circular A-
133, "Audits of States, Local Governments, and Non-Profit Organizations." In conjunction with the
beginning date of the award, the audit report period of the state or local government entity to be
audited under the single audit requirement is (112001) to (12/2001). The audit report must be
submitted no later than (1103) and each audit cycle thereafter covering the entire award period as
originally approved or amended. The management letter must be submitted with the audit report.
Subsequent audits must be submitted no later than thirteen { 13) months after the ciose of the
recipient organization's audited fiscal year. The submission of the audit report shall be as follows:
When the Department of Justice (DOJ) is the cognizant agenc}~, an original and one copy of the audit
report shall be sent to:
DOJ Regional Inspector General for Audit
San Francisco Regional Audit Office
525 Market Street, Suite 3522
San Francisco, California 94105
415-974-0993
A copy of your audit transmittal letter addressed to the Regional Inspector General, shall be sent to:
Audit Services
Office of the Controller
Office of Justice Programs
633 Indiana Avenue, NW, Room 942
Washington, D.C. 20531
When DOJ is not the cognizant agency, an original and one copy of the audit report shall be sent to
the cognizant agency:
Also, a copy of the audit report shall be sent:
DOJ Regional Inspector General for Audit
San Francisco Regional Audit Office
525 Market Street, Suite 3522
Letter of Agreement No. 2001- S~ Page 4
San Francisco, California 94105
415-974-0993
A copy of your audit transmittal letter addressed to the Regional Inspector General, shall be sent to:
Audit Services
Office of the Controller
Office of Justice Programs
633 Indiana Avenue, NW, Room 942
Washington, D.C. 20531
The recipient agrees to submit their corrective action plan with the audit report to the DOJ Regional
Inspector General for Audit, when there are findings/recommendations disclosed in the audit report.
The corrective action plan should include: (1) specific steps taken to comply with the
recommendations; (2) timetable for performance and/or implementation date for each
recommendation; and (3) description of monitoring to be conducted to ensure implementation.
A Department of Justice Order requires the Office of Justice Programs (OJP) to maintain a data base
of all grants made by DOJ components. DOJ Order 2900.8A (June 20, 1990) copy attached). To
implement this requirement, OJP requires all DOJ components to submit to it a completed form,
"Grantee Information for Access, a copy of which is attached, for completion by the recipient.
The recipient acknowledges that failure to furnish an acceptable audit as determined by the
cognizant Federal agency may be a basis for denial of future Federal funds and/or refunding of
Federal funds and may be a basis for limiting the recipient to payment by reimbursement on a case
basis.
7. Executive Order 12549
The participant agrees that an authorized officer or employee will execute and return to the DEA
State and Local Programs Section, Washington, D.C. 20537, the attached OJP Form 4061/3,
"Certification Regarding Lobbying; Debarment, Suspension, and other Responsibility Matters; and
Drug Free Workplace Requirements." The participant acknowledges that this agreement will not
take effect and that no Federal funds will be awarded by DEA until the completed certification is
received.
8. Disclosure of Federal Participation
In compliance with Section 623 of Public La~v 102-141, the recipient agrees that no amount of this
Award shall be used to finance the acquisition of goods or services (including construction services)
for the Project unless the recipient:
Letter of Agreement No. 2001- 5~ Page ~
(a) Specifies in any announcement of the awarding of the contract for the procurement of
the goods and services involved (including construction services) the amount of
Federal funds that will be used to finance the acquisition; and
(b) Expresses the amount announced pursuant to paragraph (a) as a percentage of the total
cost of the planned acquisition.
The above requirements only apply to a procurement for goods or services (including construction
services) that have an aggregate value of $500,000 or more.
9. It is further covenant and agreed that the HCPD will hold the DEA, its agents and employees and
the United States Government harmless from any and all claims, demands, suits, liabilities and cases
of action, of whatever kind and designation, and where-ever Iocated in the State of HAWAII,
resulting from the Domestic Cannabis Eradication/Suppression Program funded by DEA. The DEA
acknowledges that the United States is liable for the wrongful or negligent acts or omissions of its
officers and employees while on duty and acting within the scope of their employment to the extent
permitted by the Federal Tort Claims Act, 28 USC Sections 1346(b), 2671, et seq.
10. The HCPD will comply with Title VI of the Civil Rights Act of 1954 and with section 504 of
the Rehabilitation Act of 1973, as amended, and with all requirements imposed by or pursuant to the
regulations of the Department of Justice (28 CFR Part 42, Subparts C, D, and G) issued to those
Acts relating to discrimination on the grounds of race, color, creed, sex, age, national origin or
handicap and to equal employment opportunities.
11. Within sixty (60) days after termination of the Agreement, the HCPD will prepare SF-269,
Financial Status Report, itemizing the breakdown of final expenditures. This SF-269, along with a
refund check for any unexpended funds which were advanced by DEA, pursuant to this
Agreement will be returned to DEA.
12. Upon submission of the SF-269 to State and Local Programs Section (DOS) for the preceding
year, a copy of the general ledger and the underlying supporting documentation reflecting the
expenditures for equipment in excess of $5,000 and the expenses associated with the rental or
leasing of vehicles or aircraft must be attached.
13. The duration of this Agreement shall be as specified in Paragraph 2. The terms of this
Agreement may be terminated by either party for good cause shown by notice in writing given to the
other party thirty (30) days prior thereof. All obligations that are outstanding on the above
prescribed termination date or on the date of any thirty (30) day notice of termination shall be
liquidated by HCPD within sixty (60) days thereof, in which event DEA will only be liable for
obligations incurred by the HCPD during the terms of this Agreement. In no event shall the HCPD
incur any ne~v obligations during the period of notice of termination. The HCPD shall return to
DEA all unexpended funds forthwith after the sixty (60) days liquidated period.
Letter of Agreement No. 2001- S~ Page 6
THE HAWAII COUNTY POLICE DEPARTMENT
By:
Tit 1 e:
Date:
DRUG ENFORCEMENT ADMII~7ISTRATION
By:
Special Agent in Charge
Date:
*DEA ACCOUNTING DATA:
DEA/FFS INPUT DATE: BY:
*DIVISIONAL FISCAL CLERK MUST INPUT INTO DEAIFFS
TO BE FILLED OUT BY HEADQUARTERS:
APPROVAL FOR PAYMENT
This is to verify that all of the administrative determinations have been made, that the payment is
legal, proper, correct and approved for payment.
Amount:
Letter of Agreement No. 2001- 5Q Page 7
Obligation Doc No.
Line No.
Signature
Printed Name /Title
Date Approved
J U.S. DEPARTMENT OF JUSTICE
a ~ OFFICE OF JUSTICE PROGRAMS
- OFFICE OF THE COMPTROLLER
C~~TIPICATIONS REGARDING I-O~~YING; C~$A~MENT, SUSPENSION e4N0
071~~R RESPONSIDILITY MATTERS; AND DRUG-FR~~ WORKPI-ACS RECaUIREM~NTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing this
from. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New
Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Department and Suspension (Nonprocurement) and
Government-wide Requirements for Drug-Free Workplace (Grants)." The cert~cations shall be treated as a material
representation of fact upon reliance will be placed when the Department of Justice determines to award the
covered transaction, grant, or cooperative agreement.
1. LOBBYING public (Federal, State, or local) 4ransaction or contract under a
As required by Section 1352, Title 31 of the U.S. Code, and statutestraonsa~mmissiontioof embFs~lement Shaft forgery
implemented at 28 CFR Part 69, for parsons enterin into a bribery, falsification or destruction of records, making Talse
ggrant or cooperative agreemen4 over $100,000, as de~ned at statements, or receiving stolen property;
28 CFR Part 69, 4he applicant certifies that:
a No Federal a ro riate funds have been (c). Are not presently indicted for or otherwise criminally or
( p p paid or will be avdl charged by a governmental entity (Federal, State, or
ppaid, by or on behalf of the undersigned, to any person for in- local with commission of any of the offenses enumerated in
fluencing or attempting 4o influence an officer or employee of paragraph (1)(b) of this certification; and
any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress incon- (d) Have not within athree-year period preceding 4his applica-
necUon with the making of any Federal grant,. the entering into Pion had one or more public transactions (Federal, State, or
of any cooperative agreement, and extension, continuation, local) terminated for cause or default; and
renewal, amendment, or modification of any Federal grant or
cooperative agreement; B. Where the applicant is unable to certify to any of the
statements in this certification, he or she shall attach an
(b) If any funds other than Federal appropriated funds have explanation 4o this application.
6been paid or wtll be paid to any person for influencing or at-
4empting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or 3. DRUG-FREE WORKPLACE
an employes of a Member of Congress in connection with this (GRANTEES OTHER THAN INDIVIDUALS)
Federal grant or cooperative agreement, the undersigned shall
complete and submit Standard Fom~ - LLL, "Disdosure of As required by the Drug-Free Workplace Act of 1988, and
Lobbying Activities," in accordance with its instructions; implemented a4 28 CFR Part 67, Subpart F, for grantees, as
defined at 28 CFR Part 67 Sections 67.615 and 67.620-
c The undersigned shall require that the Ian wage of this cer-
ication be inducted in the award documents~or all subawards A. The applicant certifies tha4 it will or will continue to provide
at all liars (inducting subgrants, contracts under grants and a drug-free workplace by:
cooperative agreements, and subcontracts) and that all sub-
reapients shalt certify and disdose accordingly. (a) Publishing a statement notifying employees that the
unlawful manufacture, distribution, dispensing possession, or
use of a controlled substance is prohibited in the grantee's
2. DEBARfiAENT SUSPENSION, AND OTHER workplace and specifyin the actions that will be taken against
RESPONSlBIL1T1~ MATTERS employees for violation o~ such prohibition;
(DIRECT RECIPIENT)
(b Establishing an on-going drug-free awareness program to
As required by Executive Order 12549, Debarment and inform employees about-
Suspension, and implemented at 28 CFR Prt 67, for prospec-
tive participants in prima covered transactions, as defined at (1) The dangers of drugs abuse in the workplace;
28 CFR Part 67, Section 6.510-
(2) The grantee's policy of maintaining a drug-free workplace;
A. The applicant certifies tha4 it and its principals:
(3) Any available drug counseling, rehabilitation, and employes
(a) Are not presently debarred, suspended, proposed for debar- assistance programs; and
ment, declared ineligible sentenced to a denial of Federal
benefits by a State or f=ederal court, or voluntarily exduded (4) The penalties that may be imposed upon employees for
from covered transactions by any Federal department drug abuse violations occumng in the workplace;
or agency;
(c) Making it a requirement that each employes to be engaged
((b) Have not within a three-year period preceding 4his applica- m the performance of the gran4 be given a copy of the state-
fion been convicted of or had a avil judgment rendered against ment regwred by paragraph (a);
them for commission of fraud or a criminal offense in conneo-
lion with obtaining, attempting to obtain, or performing a (d) Notifyin the employee in . the statement required by
Paragraph ~a) that, as a condition of employmen4 under 4he
grant, the employee will-
OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061!2, 4062!3 AND 4061/4 WHICH ARE OBSOLETE.
(1) Abide by 4he 4erms of the statement; and
(2) Notify 4he employer in writing of his or her conviction for a
violation of a criminal drug statute occurring in the workplace
no later than five calendar days after such convict?on;
(e) Notifying, the aggency, in writing, within 10 calendar days
affer rece?v?ng nofice under subparagraph (d (2) from an Check ;J if there are workplace on file tha4 are not identified
employee or otherw?se receiving actual notice ot? such convic- here.
lion. Employers of.convicted employees mus4 provide notice, '
including pos?t?an 4rtle to: Department of Justice, Office of Section 67, 630 of the regulations provides that a grantee 4hat
Justice Programs, AT7"("N: Control Desk, 633 Indiana Avenue, is a State may elect to make one cert?ficat?on in each Federal
N.W., Washington, D.C. 20531. Notice shall include 4he idea- fiscal year. A copy of which should be included with each ap-
tification number(s) of each affected grant; plication for Department of Justice fundingg. States and State
agencies may elect to use OJP Form 4061/7.
(f) Taking one of the following actions, within 30 calendar
days of receiving notice under subparagraph (d)(2), with Chedc i if the State has elected to complete OJP Form
respect to any employee who is so convicted- 4061/7.)
(1) Taking appropriate personnel action against such an
employee, up o and including termination consistent with the ®RUG•FREE WORKPLACE
requirements of the Rehabilita4?on Act of 193, as amended; or (GRANTEES WiiO ARE INDIVIDUALS)
(2) Requiring such employee to, participate satisfactorily in a As required by the Drug-Free Workplace Act of 1988, and
drug abuse assistance or rehabil?tation program approved for implemented at 28 CFR Pan. 67, Subpart F, for ggrantees, as
such purposes by a Federal, State, or local health, law enforce- defined at 28 CFR Part 67; Sections 67.615 and 67.620-
ment, ar other appropriate agency;
A. As a condition of the grant , I certify that I will no4 engage
(g) Making a good faith effort to continue to maintain a dru - in the unlawful manufacture distribution, dispensinggt posses-
ffrree wo lace through implementation of paragraphs (a), (b~, sion, or use of a controlled substance in condition any
(c), (d), (e~, and (f). activity with 4he grant; and
B. The grantee may insert in the space provided below 4he B. If convinced of a criminal drug .offense resulting from a
site(s) for the performance of work done in connection with violation occurring during 4he conduct of anyy grant activity, 1
the specific grant: will report the_ conviction, in writing within 10 calendar days
of the conviction, to: Department of Justice. Office of Justice
Place of Performance (Street address, dty, counfry, state, zip Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W.,
code) Washington, D.C. 20531.
As the duly authorized representa4ive of 4he applicant. I hereby certify that the applicant will comply with the above certifications.
1. Grantee Name and Address:
2. Application Number and/or Project Name 3. Grantee IRSNendar Number
4. Typed Name and Title of Authorized Representative
5. Signature 6. Date
M ~ I11 U I'c`1 I1 C~ ll IY1 ,S °`°~°"'^~a
.
4~®~~
Subject Date
Grantee Information for ACCESS - April 1, 2001
To From
Audit Services Drug Enforcement Administration
Investigative Support
Section/OMS
1. GRANTEE:
2. GRANTEE ADDRESS:
(Street Address)
{City) (State) (Zip Code)
3. GRANT NO:
4 . GRANT PERIOD: January 12001 - December ~J:e„ 2001
5. AUDIT REPORT PERIOD: N~
6. COGNIZANT AGENCY:
7. RECIPIENT TYPE: O1 AGENCY LEVEL:
{Code) (Code)
B. REASON OR MEMO: (Check As Many Of The Following As Apply)
a. New Grantee:
b. New Award: X
c. Change in Grantee Address:
d. Change in Award Report Period:
e. Change in Audit Report Period:
f. Change in Cognizant Agency:
g. Other:
{Specify)
NOTE:
If submission is for a CHANGE ONLY (8c - 8g) to information previously
submitted to Audit Services, you will only need to complete Item 1 in Items 1 - 6 in
addition to your change information.
(Attachment: Codes for Item 7 Recipient Type and Agency Level)
`CODES: RECIPIENT Agency Level
O1 = Law Enforcement 03 = County
02 = State 04 = City
OMB APPROVAL NO. PAGE OF
O$4H-OO4 PAGES
~~~u~s-~ ~Q~ ~~VA~r.~ r< ~P'oneortruntwxes 2. BASIS OF REQUEST
~~'~~~~O~~M~~~ TYPE OF ®ADVANCE ['j REIMBURSE- ~ CASH
PAYMENT NIENT
REQUESTED b. ~r'MeappbcaD/eDex ~ gCCRUAL
(See instructions on back) C FINAL ~ PARTIAL -
3. FEDERAL SPONSORING AGENCY AND ORGAPdIZATIONAL ELEMENT 4. FEDERAL GRANTOR OTHER ~ 5. PARTIAL PAYMENT REQUEST
TO WHICH THIS REPORT IS SUBMITTED IDENTIFYING NUMBER ASSIGNED NUMBER FOR THIS REOUEST
DRUG ENFORCEMENT ADMINISTRATION BY FEDERAL AGENCY ,
2001-50
6. EMPLOYER IDENTIFICATION 7. RECIPIENTS ACCOUNT NUMBER S. PERIOD COVERED BY THIS REQUEST
NUMBER OR IDENTIFYING NUMBER FROM (month, day, year) TO (month, day, year)
N/A JANUARY 1, 2001 DECEMBER 31, 2001
9. RECIPIENT ORGANIZATION 10. PAYEE (Where check is Po be sent ildifferent Phan dtem 9)
Name: Name: HAWAII COUNTY POLICE DEPARTMENT
C/0 DEA
Number Number 300 ALA MOANA BLVD., ROOM 3129
and Street: and Street: HONOLULU, HAWAI I
N/A
City, SPaPe City, State
and ZIP Code: - and ZIP Code:
11. COMPUTATBON OF AMOUNT OF REIMBURSEMENTS/ADVANCES REQUESTED
(a) (b) (c)
PROGRAMSlFUNCTIONS/ACTMTIES
T®T1Al.~
a. Total program (As of date)
outlays 4o date 265 000.00 265,000.00
b. Less: Cumulative program income 0.00
c Net program outlays (line a minus
line b) 265 000.00 0.00 0.00 265 000.00
d. Estimated net caste outlays for advance
eriod
0.00
e. Total (Sumoltinesc6d) 265 000.00 0.00 0.00 265 000.00
f. Non-Federal share of amount on line a 0.00
g. federal share of amount onlinee 265,000.00 265,000.00
h. federal payments previousy requested 0.00
i. Federal share now requested (Line g
minusGrteh 265 000.00 0.00 0.00 265 000.00
j. Advances required by
month, when requested lstmonth 265,000.00 265,000.00
by federal grantor
agenry for use in making 2nd month 0.00
prescheduled advances
3rd month
0.00
2 COMPU A ON FAR ADVANCES O
a. Estimated Federal cash outl s that will be made Burin covered the advance .D
b. Less: Estimated balance of Federal cash on hand as of innin of advance eriod
Am un u 'n mina fin b ~ 0.00
AUTHORIZED FOR LOCAL REPRODUCTION (Continued on Reverse) STANDARD FORM 2T0 (Rev. 7-97)
Prescribed by OMB Circulars A-102 and A-110
. _ - . uru t rctuUtST
knowledge and. belief the data On ~ SUBMITTED
tote reverse are oorreCt and that tip
outlays users made in accordance
with the grant conditions or other TYPED OR PRINTED NAME ANO TfPLE 7ELEpypNE (AREA CODE,
agreement and that payment is NUMBER AND EXTEldSFON)
due and has not been previously
requested.
This space for agency use _
Public reporting burden for 4his oolecton of information is estimated to average 60 minutes per•
response, inducting tirete~for reulewing instructions, searching existing data sources, gathering and
maintaining the data needed. and oampleting and reviewing the collodion of information. Send
oorrtrreertts regarding the burden estimate or any other aspect of this collection of information,
inducting suggestions for redudng this burden. to the Office of Management and Budget,
Paperwork Reduction I~roject to34t3-0t304), washwgton, DC 20503.
1'~ASE DO NtJT R1=TTSiRPI YOUR COAIIPL~TTiD FQRk4 TO TEO~ ®FFICE ®F Ih~IIdAGllY9EtdT
Ait10 RIiOGET. SEND tT TtJ TI$E ADDRESS PR®ViDED i3Y THE SI'®PIS®Rlldt:~ Afs'EIYCY.
INS'T'RUCTIfJNS
Please type or print legibly. Items 1.3, 5, 9, 10, 11e, 11f.11g, 11 i,12 and 13 are s~tf-explanatory, specific instructions
. • for other items are as foAows:
from frrtry Item ,Entry
2 indicate whether request is prepared on cash or accrued ar~ivity. If additional columns are needed, use as ma
expenditure basis. All requests for advances shalt tie additional forms as needed and indicate page number
prepared on a cash basis. space provided in upper right; however, the summ<
r I totals of all programs, fune~ions, or activities should
4 Enter the f=ederal grant number, or othee identifying shown in the "totai° column on the first page.
f number assigned by the Federal sponsoring agency. If
the advance or seimbursemerat is for more 4taan one 11 a Enter in "as of date; the mordtr, day, and year of t:
grant or other agreeretent, insert 1d0a4: then, show the ending of the accounting period to wtalch this amoc,~
aggregate amounts. On a separate sheet, fist each applies. Enter program outlays to date (net of refunc
grant or agreement number and the f=ederal share of rebates, and discounts), in that appropriate columns. F
outlays made against the grant or agreement. requests prepared on a cash bases, outlays are the st:
of actual cash disbursements for goods and services, tt
6 Enter the employer identification number assigned by Use amount of indirect expenses charged, the value
U.S. Ontemal Revenue Service, or the FICE (institution) In-kind ~ntributions appdred. and the amount of ca:
~aderf requested by the Federal agency. advances and payments made to subcontractors ar
subrecipdents. For requests prepared an an accrue
7 This space is reserved for an account number or other expenditure basis, outlays ate Use sum of Ute actual ca:
ideniif}ring number Uaat may be assigned by the retdpiernt. disbursements. the amount of irsdtrect expensr
incurred. and the net increase (or detxease) in U
8 Enter the month, day. and year for Use beginning and amounts owed by the res]ip'sent for goods and oUt
ending of the period covered in Dais request. H the property received and for services performed t
request is for an advance or for boU' an advance and employees, contrails, subgrantees and other payees.
reimbursement, show the period tha8 Use advance wiU
cover. If the request is for reimbursement, show Use 11 b Enter the cumulative cash incocaae received to date,
period for whit~a Ute reimbursement is requested. requests are prepared on a cash basis. For r~eques
prepared on an aaxtred expenditure basis, enter U
(dote: The Federal sponsoring agencies have the option of cumulative income earned to date. Under e6Uter bast
requiring recipients to complete items 11 ar 12, but not enter only the amount applicable th program income th
boat. Item 12 should be used when Doty a minimum was required to be used for the project or program by tt
amount of information is needed to retake an advance terms of Use grant or oUaer agreement.
and outlay information contained in item 11 can be
obtained in a 8imety manner from other reports. 11 d Only when retaking requests for advance payments, ent
the total estimated amount of cash outlays that will t
11 The purpose of Use vertical columns (a), (b), and (c) is to made during Use period ~ver+ed by the advance.
provide space for separate cost breakdowns wtaen a
project has been planned and budgeted by program. 13 Complete the certification before submitting this reques
function, or
STANDARD t=®RRI6 270 (Rev. 7-97) Bay
! 0~"~
~~IYlO1C'~I1C~ilIll J ~
Subject Data
Electronic Funds Transfer of Domestic Cannabis
Eradication/Suppression Program
Letter of Agreement Funds
To From
All DEA and State DCEISP Roy A. Adams, Chief
Coordinators Investigative Support Section/OMS
DOS authorizes the disbursement of your State Domestic Cannabis Eradication/Suppression Program
(DCEISP) Letter of Agreement (LOA) funding by electronic funds transfer. The funding will be
transferred directly into the LOA agencies bank account. This will be the only method of payment
available for any DCEISP funding.
The following information is required to be provided by the LOA agency:
- Agency Name on Bank Account
- Account Number
- Name of BanklFinancial Institution
- Address of Bank/Financial Institution
- Telephone Number of Bank/Financial Institution
- Contact Person of Bank/Financial Institution
- Bank/Financial Institution ABA Number
.
2001 DOMESTIC CANNABIS ERADICATION/SUPPRESSION PROGRAM
CHECKLIST
LETTER OF AGREEMENT (LOAI•
SIGNATURE OF AUTHORIZING STATE/COUNTY OFFICIAL
DATE SIGNED BY AUTHORIZING STATE/COUNTY OFFICIAL
WIRE TRANSFER INFORMATION
SIGNATURE OF SPECIAL AGENT IN CHARGE (SAC)
DATE SIGNED BY SPECIAL AGENT IN CHARGE (SAC)
DEA ACCOUNTING DATA (O1 A-X~~X-XXX3~X-DDCED
(01 A-XXXX-XX~~O{-S-DCE-R 1-I)
DATE OF FFS INPL3~T
INPUT INTO FFS BY (NAME OF FISCAL CLERK)
I2EOUEST FOR ADVANCE OR REIMBURSEMENT (SF-270)
ITEM #6 EMPLOYER IDENTIFICATION NUMBER
ITEM #13 SIGNATURE OF STATE/COUNTY AUTHORIZING OFFICIAL
ITEM # 13 DATE SIGNED
ITEM # 13 PRINTED NAME & TITLE
ITEM #13 TELEPHONE NUMBER
CERTIFICATION REGARDING LOBBYING/DEBARMENT~OJP FORM 4061/6
ITEM #5 SIGNATURE
GRANTEE INFORMATION FOR ACCESS
ITEM #1 -ITEM #8 GRANTEE INFORMATION
`y,~"
JAMES Y. ARKAKI s AARON S.Y. CI-IUNG
" BOBBY JEAN LETPHEAD-TODD
Chairman & Presiding Dicer
LENINGRAD ELARIONOFF
' JULIE JACOBSON
J. CURTIS TYLER III ~ NANCY PISICCHIO
~e~
Y'ice Chairman GARY SAFARIK
DOMIIVIC YAGONG
CO LINTY CO UNCIL
County of Hawai `i
Hawai 'i County Building
25 Aupuni Street
Hilo, Hawaii 96720
May 24, 2001 R e: Comm . 2 3 3
James Y. Arakaki, Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
RE: Resolution No. 8 7 - O 1 Authorizing the Mayor to enter into an agreement with
the U. S. Department of Justice Drug Enforcement Administration for a Marijuana
1?radication Grant.
Pursuant to Section 1(g) of Rule ~ of the Rules of Procedure of the Council of the County of
Hawaii, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter placed onto the next Council agenda for review. However, in the event this request is
denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sincerely,
Aaron S.Y. Chung, Chair
Committee on Finance
Approved/Date/Waive to Council: Disapprovedi'Date/Refer to FC:
J Y. Ar Chair James Y. Arakaki, Chair
H ai'i County Council Hawaii County Council