HomeMy WebLinkAboutCOM 0184.012 1996-1998 r
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M ?s.,
u; • y Michael R. Ben
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Stephen K. Yamashir0 i Dixctor of Personnel
Mayor Rodney T. Kaido
w°G ,w? : Deputy Director of Personnel
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DEPARTMENT OF CIVIL SERVICE
Hilo Itgoon Centre, 101 Aupuni Str«q Suite 133
Hilo, Hawaii 911720-4260 (8(18) 9111-83111 Fax (808) Q~}Q~ 961.8617
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March 7, 1997 CQ j"11
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The Honorable Aaron S.Y. Chung T N }
Chair, Committee on Finance ~`Zi~
County of Hawaii ~ ~
25 Aupuni Street
Hilo, Hawaii 96720
Dear Mr. Chung:
Attached is the completed Budget and Program Review
Questionnaire for the Department of Civil Service.
Should you have any questions or concerns, please call me at
extension 8361.
Sincerely,
Michael R. Ben, SPHR
Director of Personnel
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COUNTY OF HAWAII
HAWAII COUNTY COUNCIL
PROGRAM AND BUDGET REVIEW QUESTIONNAIRE
Fiscal Year 1997-98 (FY98)
DEPARTMENT: CIVIL SERVICE
DIVISION: OFFICE OF THE DIRECTOR
PROGRAM: OFFICE OF THE DIRECTOR
A. PROGRAMS
1. Identify new goals and objectives reflected in your FY98 budget and the
rationale and authority for Implementation.
None. Program/activities continue to be ongoing.
2. Identify goals and objectives that are to be discontinued in FY98 and the
rationale for termination.
None. Program/activities continue to be ongoing.
3. Identify programs or divisions (if appropriate) with significant (>70%) budget
increases or decreases from the current year and the rationale for change in
FY98. What impact do you expect these changes to have on services
provided?
No significant increases or decreases.
4. Breakdown your department budget by division (if appropriate) and funding
source (federal, state, county, other). List programs or services provided
under each.
Directors Office - $266,949 (County)
5. Provide a copy of Form #B-202 for major equipment requests (>$10,000)
budgeted for in FY98 by division (if appropriate). If Form #B-202 is not
available, provide justification for each major equipment request.
N/A
6. List major professional service contracts (>$25,000) budgeted for in FY98 by
division (if appropriate) and the rationale for each major contract.
N/A
7. What programs or services would you like to provide but are unable to do so?
If any, describe.
N/A
8. Are there other funding sources (e.g. grants, entitlements, etc.) other than
those already in place that could supplement or enhance programs or
services currently provided? If any, describe the source and why you have
not been able to access the funding.
N/A
B. EMPLOYEES
1. List the funding source and rationale for new positions reflected in your FY98
budget.
N/A
2. List the funding source and rationale for positions to be deleted in FY98.
N/A
3. List position reallocations that are planned for in FY98 and the rationale for
reallocation.
N/A
4. What positions would you like to add, fill or fund that are not in your FY98
budget and why?
N/A
5. Provide a detailed organization chart of your department's operations in FY98.
COUNTY OF HAWAII
HAWAII COUNTY COUNCIL
PROGRAM AND BUDGET REVIEW QUESTIONNAIRE
Fiscal Year 1997-98 (FY98)
DEPARTMENT: CIVIL SERVICE
DIVISION: ADMINISTRATION 8 AUDIT
PROGRAM: ADMINISTRATION 8 AUDIT
A. PROGRAMS
1. Identify new goals and objectives reflected in your FY98 budget and the
rationale and authority for implementation.
N/A
2. Identify goals and objectives that are to be discontinued in FY98 and the
rationale for termination.
N/A
3. Identify programs or divisions (if appropriate) with significant (>10%) budget
increases or decreases from the current year and the rationale for change in
FY98. What impact do you expect these changes to have on services
provided?
N/A
4. Breakdown your department budget by division (if appropriate) and funding
source (federal, state, county, other). List programs or services provided
under each.
Administration 8, Audit Division - $119,952 (County)
5. Provide a copy of Form #B-202 for major equipment requests (>$10,000)
budgeted for in FY98 by division (if appropriate). If Form #B-202 is not
available, provide justification for each major equipment request.
N/A
6. List major professional service contracts (>$25,000) budgeted for in FY98 by
division (if appropriate) and the rationale for each major contract.
N/A
7. What programs or services would you like to provide but are unable to do so?
If any, describe.
N/A
8. Are there other funding sources (e.g. grants, entitlements, etc.) other than
those already in place that could supplement or enhance programs or
services currently provided? If any, describe the source and why you have
not been able to access the funding.
N/A
B. EMPLOYEES
1. List the funding source and rationale for new positions reflected in your FY98
budget.
N/A
2. List the funding source and rationale for positions to be deleted in FY98.
N/A
3. List position reallocations that are planned for in FY98 and the rationale for
reallocation.
N/A
4. What positions would you like to add, fill or fund that are not in your FY98
budget and why?
N/A
5. Provide a detailed organization chart of your department's operations in FY98.
RECRUITMENT & EXAMINATION DIVISION
PROGRAM 8. BUDGET REVIEW QUESTIONNAIRE
FISCAL YEAR 1997-1998 (FY '98)
DEPARTMENT: CIVIL SERVICE
DIVISION: RECRUITMENT ~ EXAMINATION
PROGRAM: RECRUITMENT & EXAMINATION
A. PROGRAMS
1. Identify new goals and objectives reflected in your FY '98 budget and the
rationale and authority for implementation.
The division has no new goals and will maintain the following goals listed
from last year:
• to provide equal employment opportunities in County government for
qualified in-service personnel and residents of the County of Hawaii and
the State of Hawaii.
• to develop and maintain an effective recruitment and examination
system to attract qualified applicants and determine their fitness for
employment with the County of Hawaii.
• to expand the applicant management software system designed for
public sector recruitment and examination functions.
• to continue with the Violence In The Workplace training for new County
of Hawaii employees.
Hawaii State law requires that the County of Hawaii provide for a career
service in government which will attract, select and retain the best of our
citizens based on merit, free from discrimination and coercive political
influences, with incentives in the form of genuine employment opportunities.
In accordance with this provision of law, the Recruitment and Examination
Division conducts recruitments to attract qualified applicants and administers
examinations to determine their fitness for employment with the County of
Hawaii.
The Recruitment and Examination Division was established by the Director of
Personnel and approved by the Mayor. It was established for the purpose of
administering the recruitment and examination program for the County of
Hawaii.
As part of the central personnel agency, we comply with a host of State and
Federal statutes pertaining to employment. These include Chapters 76, 77,
78, 89, 92, 378, and 831 of the Hawaii Revised Statutes, the County of Hawaii
Charter, federal laws such as the Civil Rights Acts, Equal Pay Act, Equal
Employment Opportunity Act of 1972, the Rehabilitation Act of 1973, the Age
Discrimination in Employment Act, the Uniform Guidelines on Employee
Selection Procedures, Pregnancy Discrimination Act, the Immigration Reform
and Control Act of 1986, the Immigration Act of 1990, the Americans With
Recruitment & Examination Division
Program & Budget Review Questionnaire
Page 2
Disabilities Act (ADA), and other equal employment opportunity/affirmative
action legislation.
2. Identify goals and objectives that are to be discontinued in FY '98 and the
rationale for termination. None.
3. Identify programs or divisions (if appropriate) with significant (>10%0) budget
increases or decreases from the current year and the rationale for change in
FY '98. What impact do you expect these changes to have on services
provided?
No significant increase for Recruitment & Examination Division.
4. Breakdown your department budget by division (if appropriate) and funding
source (federal, state, county, other). List programs or services provided under
each.
Departmental budget is County-funded. The Recruitment & Examination
division's budget total is $ 179,355.00.
5. Provide a copy of Form #B-202 for major equipment requests (>$10,000)
budgeted for in FY '98 by division (if appropriate). If Form #B-202 is not
available, provide justification for each major equipment request. None.
6. List major professional service contracts (>$25,000) budgeted for in FY '98 by
division (if appropriate) and the rationale for each major contract. None.
7. What programs or services would you like to provide but are unable to do so?
If any, describe. None.
8. Are there other funding sources (e.g, grants, entitlements, etc.) other than
those already in place that could supplement or enhance programs or
services currently provided? If any, describe the source and why you have
not been able to access the funding. None.
B. EMPLOYEES
1. List the funding source and rationale for new positions reflected in your FY '98
budget. None.
Recruitment 8 Examination Division
Program & Budget Review Questionnaire
Page 3
2. List the funding source and rationale for positions to be deleted in FY '98.
None.
3. List position reallocations that are planned for in FY '98 and the rationale for
reallocation. None.
4. What positions would you like to add, fill or fund that are not in your FY '98
budget and why? None.
5. Provide a detailed organization chart of your deparfmenf's operations in FY
'98.
Please refer to enclosed copy of department's organizational chart and
functional statement.
DEPARTMENT: CIVIL SERVICE
DIVISION: CLASSIFICATION AND PAY
PROGRAM: CLASSIFICATION AND PAY
A. PROGRAMS
1. Identfy new goals and ob)ectives reflected in your FY98 budget and the
rationale and authority for implementation.
No new goals for FY98. Will continue the following goals:
a. participate in the biennial review of the compensation plans for
the various jurisdictions to ensure state-wide uniformity for
comparable classes of work as required by chapter 77, HRS.
b. continue maintenance review of classes of work and of positions to
be allocated to those classes.
2. Identify goals and objectives that are to be discontinued In FY98 and the
rationale for termination.
None.
3. Identify programs or divisions (if appropriate) with signiticanfi (>70%)
budget increases or decreases from the current year and the rationale
for change in FY98. What Impact do you expect these changes to have
on services provided?
Division has a 14go budget increase due to travel and conference costs
related to the Conference of Personnel Directors' biennial review of
compensation plans and due to increase in specialist's salary resulting
from repricing of the position's class of work.
No impact on services provided. The increase in budget is due to the
costs incurred during the fiscal year of the biennial review of the
compensation plans of the various jurisdictions as required by chapter 77,
HRS.
4. Breakdown your department budget by division (if appropriate) and
funding source (federal, state, county, other). list programs or services
under each.
County funded - $65,568
Classification and Pay
Page 2
5. Provide a copy of Form #B-202 for major equipment requests (>$10,000)
budgeted for in FY98 by division (if appropriate). If Form #B-202 is not
available, provide justtflcation for each major equipment request.
None.
6. List major professional service contracts (>$25,000) budgeted for in FY98
by division (if appropriate) and the rationale for each major contract.
None.
7. What program or services would you Ilke to provide but are unable to do
so? If any, describe.
None.
8. Are there other funding sources (e.g. grants, entitlements, etc.) other than
those already in place that could supplement or enhance programs or
services currently provided? If any, describe the source and why you
have not been able to access the funding.
None.
B. EMPLOYEES
1. List the Funding source and rationale for new positions reflected to your FY
budget.
None.
2. List the funding source and rationale for positions to be deleted to FY98.
None.
3. Lint position reallocations that are planned for in FY98 and the rationale
for reallocation.
None.
4. What posiflons would you like to add, fill, or fund that are not in your FY98
budget and why?
None.
Classification and Pay
Page 3
5. Provide a detailed organization chart of your department's operafiona in
FY98.
Refer to Attachment.
COUNTY OF HAWAII
HAWAII COUNTY COUNCIL
PROGRAM AND BUDGET REVIEW QUESTIONNAIRE
Fiscal Year 1997-98 (FY98)
DEPARTMENT: CIVIL SERVICE
DIVISION: LABOR RELATIONS AND PERSONNEL DEVELOPMENT
PROGRAM: LABOR RELATIONS AND PERSONNEL DEVELOPMENT
A. PROGRAMS
1. Identify new goals and objectives reflected in your FY98 budget and the
rationale and authority for implementation.
None. Programs/activities continue to be ongoing.
2. Identify goals and objectives that are to be discontinued in FY98 and the
rationale for termination.
None. Programs/activities continue to be ongoing.
3. Identify programs or divisions (if appropriate) with significant (>10%) budget
increases or decreases from the current year and the rationale for change in
FY98. What impact do you expect these changes to have on services
provided?
No significant increases or decreases.
4. Breakdown your department budget by division (if appropriate) and funding
source (federal, state, county, other). List programs or services provided
under each.
County - Training - $68,220
Labor Relations - $95,385
5. Provide a copy of Form #B-202 for major equipment requests (>$10,000)
budgeted for in FY98 by division (if appropriate). If Form #B-202 is not
available, provide justification for each major equipment request.
N/A
6. List major professional service contracts (>$25,000) budgeted for in FY98 by
division (if appropriate) and the rationale for each major contract.
N/A
7. What programs or services would you like to provide but are unable to do so?
If any, describe.
N/A
8. Are there other funding sources (e.g. grants, entitlements, etc.) other than
those already in place that could supplement or enhance programs or
services currently provided? If any, describe the source and why you have
not been able to access the funding.
N/A
B. EMPLOYEES
1. List the funding source and rationale for new positions reflected in your FY98
budget.
N/A
2. List the funding source and rationale for positions to be deleted in FY98.
N/A
3. List position reallocations that are planned for in FY98 and the rationale for
reallocation.
N/A
4. What positions would you like to add, fill or fund that are not in your FY98
budget and why?
N/A
5. Provide a detailed organization eharf of your department's operations in FY98.
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