HomeMy WebLinkAboutCOM 0184.013 1996-1998 4~J~<V Oi
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Stephen K. Yamashiro ,i. ~ Jay A. Sasan
Mayor RLC_.! _ ~ Safery Coordina[or
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DIVISION OF INDUSTRIAL SAFNTY OF HAWNI
25 Aupuni Serest Hilo, Hawaii 96720-4252
(808) 961-8215
T0: AARON S. Y. CHUNG, CHAIR COMMITTEE ON FINANCE
FROM: JAY SASAN, SAFETY COORDINATOR
SUBJECT: 1997 - 98 BUDGET & PROGRAM REVIEW QUESTIONNAIRE
DATE: MARCH 6, 1997
As requested in your memo dated February 6, 1997 to Mayor
Stephen K. Yamashiro, the following is submitted for your
consideration:
Department: Mayor's Office
Division: Division of Industrial Safety
Program: Industrial Safety/Health, Safety & Drivers
Improvement and Workers' Compensation
A. PROGRAMS
1. Identify new goals and objectives reflected in your FY98
budget and the rationale and authority for implementation.
The Division of Industrial Safety has as its primary
goal, the development and implementation of a safe and
healthy work environment for all County employees.
Historically, the areas listed below impact on safety
performance. Providing assistance and maintaining contact
with these areas and interacting between the department
and government will help the department attain its goal.
The department will achieve its goal by:
a. Coordinating the County's Safety programs and Safety
related training activities.
b. Developing, updating and implementing Safety policies
to comply with current laws and safety philosophies.
c. Analyzing and maintaining accidelit reports, records
and other statistical Safety and Workers'
Compensation data.
d. Conducting Safety inspections and ensuring ~ p~/ /3
departmental correction of violas:ions and/or,9~» ~ OT•
compliance with Safety laws and regulations. g uD
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BUDGET & PROGRAM TVIEW QUESTIONNAIRE
PAGE 2
MARCH 6, 1997
e. Recommending and approving purchases of
Safety-related and personal protective equipment.
f. Monitoring County of Hawaii compliance with State and
Federal statutes relative to Safety.
g. Overseeing, investigating and processing of Workers'
Compensation claims and administering the program.
h. Overseeing, coordinating and providing equipment and
Safety training.
i. As the County of Hawaii Lead Agency - Implementation
of the Local Emergency Planning Committee functions
for hazardous materials and emergency response.
2. Identify goals and objectives that are to be discontinued
in FY98 and the rationale for termination.
NONE
3. Identify programs or divisions (if appropriate) with
significant ( 10%) budget increases or decreases from the
current year and the rationale for change in FY98. what
impact do you expect these changes to have on services
provided?
Less than 10% increase in all programs.
4. Breakdown your department budget by division (if
appropriate) and funding source (federal, state, county,
other). List programs or services provided under each.
All funds are acquired through County source.
Division of Industrial Safety:
VIDEO DISPLAY TERMINAL EYE EXAMINATIONS are provided for
all eligible employees as a preventive program to
reduce/eliminate more costly Workers' Compensation costs.
Budgeted: $10,400
INSPECTION AND SERVICING OF FIRE EXTINGUISHERS by
contractor meets HIOSH STDS and verifies that in case of
an emergency all equipment is in working order.
Budgeted: $ 3,396
PROGRAM & BUDGET EVIEW QUESTIONNAIRE
PAGE 3
MARCH 6, 1997
SEMI-ANNUAL PORTABLE TOOL TESTING conducted by P.W.
Electrical Shop meets HIOSH STDS and prevents injury to
workers by removing/repairing potential accident causing
equipment from service.
Budgeted: $ 150 - Certification tags
EMPLOYEE ASSISTANCE PROGRAM by contractor, assists
employees that may have physical illness, emotional
problems, family and marital conflicts, alcohol and drug
problems which can create difficulties on the job and
hardships at home.
Budgeted: $22,800
SAFETY INCENTIVE PROGRAM is a program that rewards
accident-free employees and is an incentive to help reduce
workers' compensation costs.
Budgeted: $15,413
DRIVER/OPERATOR TRAINING AND MONITORING OF EQUIPMENT
OPERATORS, MECHANICS AND SUPERVISORS meet state and
federal requirements and prevent injury, associated costs,
equipment damage and reduces operating costs.
SAFETY INSPECTIONS OF DEPARTMENT/SECTION OPERATIONS
required by HIOSH to prevent/reduce possibility of fines
for violations cited by OSHA inspectors.
COUNTY OF HAWAII SAFETY AND HEALTH WEEK PROGRAM focuses on
the intent and goals of the County's Safety and Health
program and recognizes employees who have achieved long
standing Accident-Free work records.
COORDINATION OF VARIOUS WORKSHOPS AND SEMINARS to address
pesticide safety, confined space entry, permit required
confined space program, welding safety, proper lifting,
bloodborne pathogens, asbestos determination, respirator
safety, hazard communication program, hazardous waste
handling, air ventilation checks, EMF readings and
instructor first-aid and CPR training. Reduction of
workers' compensation costs, promotion of safety
awareness, monitoring of proper use of personal protective
equipment, noise abatement, building and facility
inspections, etc are all part of the program to comply
with required state OSHA Standards to prevent injury and
reduce workers' compensation costs and implement safety
programs.
PROGRAM & BUDGET ~~VIEW QUESTIONNAIRE
PAGE 4
MARCH 6, 1997
LEPC - LOCAL EMERGENCY PLANNING COMMITTEE required under
Federal and Hawaii State Emergency Planning and
Community-Right-TO-Know Act. As Lead Agency follows
mandates of the law with regard to Hazardous Materials.
HSERC - HAWAII STATE EMERGENCY RESPONSE COMMISSION,
County's representative to state entity which under Hawaii
State Emergency Planning and Community-Right-To-Know Act
oversees the LEPC functions and works through the
Department of Health.
SAFETY VIDEOS available to all County employees. A
variety of safety subject matters are available on video
cassettes to assist in training conducted by the Safety
Department or loaned to departments for employee training.
STANDARD FIRST-AID AND CPR required by HIOSH. Training is
coordinated using various agencies. Currently relies on
the Fire Department and P & R Water Safety Division of the
County to keep costs down.
FIRE DRILLS scheduled by various departments through the
Fire Department. This test is to check the safety
response of the employees.
BLOOD PRESSURE SCREENING assisted by the Fire Department
personnel is provided to all employees as part of the
County of Hawaii Safety and Health Week.
HEARING CONSERVATION required by HIOSH noise abatement
through equipment modification and protective devices.
Checks are conducted by County Physicians when requested.
Monitoring of noisy work stations may be conducted during
inspections.
PERSONAL PROTECTIVE EQUIPMENT includes a number of items:
helmets, shoes, gloves, glasses, respirators, hearing
protectors, outer work clothing, rainwear, rubber boots,
vests, goggles and masks.
VELOMETER READING required by HIOSH uses an instrument to
check the condition of air flow in lab testing
facilities. Improper air flow may result in injury.
COORDINATE HIOSH INSPECTIONS AND TRAINING with the
cooperation of the consulting branch of HIOSH to conduct
courtesy inspections as well as provide training. This is
a preventive program. Violations can cause injury to
workers and fines by the Enforcement Branch.
CHLORINE SAFETY required by HIOSH is conducted by the P &
R Aquatics and P.W. Waste water personnel who are trained
to prevent injury and possible death to employees and the
public in areas where chlorine is used such as public
swimming pools, water and waste water treatment
facilities. Coordination and compliance checks are done
by Safety.
PROGRAM & BUDGET 'SVIEW QUESTIONNAIRE
PAGE 5
MARCH 6, 1996
Workers' Compensation Unit•
ALTERNATIVE DUTY PROGRAM is an early return to work
program which reduces more costly long term workers'
compensation costs. Through concurrence with medical
authorities an injured worker is returned to a job that is
less physically demanding. Progressively more demanding
jobs are provided until the worker returns to normal
duties.
MEDICAL BILLING REVIEW SERVICES is the auditing of
workers' compensation medical bills to review and make
adjustments to comply with the Hawaii Workers'
Compensation Medical Fee Schedule and related rules.
These services will help the County of Hawaii to review
medical procedures for cases involving County of Hawaii
employees for appropriateness in relation to established
medical diagnoses and acceptable standards of medical
practice.
Budgeted: no specific amount
Fund accounts: Used to pay W.C. bills.
General Fund: $2,292,000
Golf Course: 12,362
Solid Waste: 220,000
Wastewater: 54,623
Highways: 365,000
5. Provide a copy of Form #B202 for major equipment requests
( $10,000) budgeted for in FY98 by division (if
appropriate). If Form #B-202 is not available, provide
justification for each major equipment request.
NONE
6. List major professional service contracts ( $25,000)
budgeted for in FY98 by division (if appropriate) and the
rationale for each major contract.
NONE
7. What programs or services would you like to provide but
are unable to do so? If any, describe.
In the Safety office we currently have no access to a
personal computer. Programs on tracking data, statistics,
data development, hazardous materials, local emergency
planning committee etc. are available and would be of
great use. Several safety programs are also available on
computer programs.
BUDGET & PROGRAM ^~VIEW QUESTIONNAIRE
PAGE 6
MARCH 6, 1997
8. Are there other funding sources (e.g. grants,
entitlements, etc.) other than those already in place that
could supplement or enhance programs or services currently
provided? If any, describe the source and why you have
not been able to access the funding.
None we are aware of.
B. EMPLOYEES
1. List the funding source and rationale for new positions
reflected in your FY98 budget.
NONE
2. List the funding source and rationale for positions to be
deleted in FY98.
NONE
3. List position reallocations that are planned for in FY98
and the rationale for reallocation.
NONE
4. What position would you like to add, fill or fund that are
not in your FY98 budget and why?
Workers' Compensation Technician or Clerk. An additional
clerk would prove to be beneficial due to the work
overload currently being handled by 2 full time clerks, 1
part time clerk and 1 CVE student.
5. Provide a detailed organization chart of your department's
operations in FY98.
See attached
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