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Home My WebLink AboutCOM 0247.000 2000-2002 ~4V 06 y Harry Kim - William Takaba y6i1~~ Mnyor Director '~TQ Of •N~,~ County of ~-Iawaii Finance I)epart><nent 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808)961-8234 • Fax (808)961-8248 June 6, 2001 Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution Creating Position Enclosed is a resolution creating a Clerk I I position for the Office of the Prosecuting Attorney, Comprehensive Strategy program. This program calls for the inter-agency and community collaboration in addressing issues of prevention, intervention, supervision, treatment, and aftercare of juvenile offenders. The availability of monies through the Federal Juvenile Accountability Incentive Block Grant allows for the establishment of this position which will provide the primary clerical support for this program. If there are any questions, please do not hesitate to call the Office of the Prosecuting Attorney. William T. Takaba Director of Finance APPROVED: Harry Kim ~ Mayor Enc. L~.~ Lot. No• Cc: Office of the Prosecuting Attorney ~ File No. g{,ef. lo: If~ I3~~~ ~Uir_._ , 06/06/01 11:47 FA% 8089618908 PROS ATTY ADMIN I~J002 7/18/91 DEPARTMENT QF FINANCE REQUEST FOR COUNCIL, ACTION DEPARTMENT: PR06ECUTING ATTORNEY DATE: 6/4/01 STAFF CONTACT: JAY T. KIMURA PHO~: 934-3303 HE UEST- Establishment of a Clerk II position to supp?~t the function of the Comprehensive Strategy program. 8. HA~SGRDLTND AND ~7USTIFICATION (USE ADDYTZOAIAL SHEETS AS NEEDED): , The Clerk II position for the Comprehensive Strategy program has funding through a federal grant which was awarded to this office to facilitate the establis~nent of the Hawaii County Comprehensive Strategy program. The program calls for inter=agency and carrrnulity col].aboration~in addressing issues of prevention, intervention, supervision, treatment and-aftercare of juvenile offenders. Tha.s Clerk II position will provide the primary clerical support for efforts of the Comprehensive Strategy program. SIGNED: DATE: 6/4/01 Department Head REQUEST fOR ORGANIZAT1ONA1 CHANGES AND/OR POSITION ACTIONS TO: MAYOR DATE: 5/31/01 FROM: DEPARTMENT: PROSECUTING ATTORNEY DIVISION/BRANCH: REQUEST: TITLE PAY GRADE REALLOCATION CURRENT TITLE /POSITION NO. PAY GRADE PROPOSED TITLE PAY GRADE OTHER (change in FTE, transfer, etc.) COMMENTS: Juvenile Accountability Block Gant monies have been awarded to facilitate implementation of our Comprehensive Strategy (program) for Serious, Violent, and Chronic Juvenile Offenders. 5/31/01 ART NTH AD ~ DATE U APPROVED ~ DISAPPROVED 6III~~ AG°TING MAYOR DATE DCS CP-005 (2/93) SOURCE OF FUN®S FOR NEV4l POS1T1®N/REAILOC}4T10N/CHANGE IN FTir 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. IOW (If no position number indicate "new!'.) a) New monthly salary ~ 1610.00 b) Present monthly salary specifically included in ~ 00-01 budget (!f NOT BUDGEf1=D, INDICATE -0-) ~ 1610.00 c) Nef funds required (Item "a" minus Item 'b") $ 0 d) Remaining number of months in current fiscal year 1 e) Funds required in remainder of fiscal year (Items "c' x Item "d") $ 0 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county, state, federal) ~ ):'EDERAL b) Funds are budgeted in account number. 010-271-5271.55 c) funds are available in account number. Transfer to account number. d) Request to transfer funds for reallocation: From: 010-911-3911.70-341 Provision for Reallocation Total Amount 70: - Account Number Account Title 1 certify that the information is correct and funds are available, and that the funds may be used for the classifiication action as requested. ~ 5/31/01 j~j~ 4, f 4Depa a Head Date DCS CP-004 (2193) Rev. 8/94; 8/97 NSW POSITION INfO~MATION 1=0}ZM Department: PROSECUTING ATTORNEY Date: 5/31/01 Division/Branch: Administration # of Similar Pay fund Pos. in Class Title Grade Salary Source Deot. CLERK II SR-08 $ 1610/mo Federal 1 - 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc.J: Federal grant funds have been awarded to establish our Comprehensive Strategy program which provides for a Clerk II position as clerical support for the unit's responsibilities. 2. Can new duties be assigned to existing positions or handled in ofher way such as short term contracts, etc. _ No. Existing staff will not be able to handle the additional workload to be generated by the unit's mission. 3. How will new position increase the efficiency/effectiveness of operations? (Use productivity measurements where possible.J: This clerical position will increase efficiency of the unit's Deputy and Comprehensive Strategy Coordinator by performing clerical tasks thus freeing the Deputy and the Coordinator to focus on program develo~rnent, inter-agency and community facilitation, and implementation of a ccxnprehensive, multi-agency plan identifying resources and strategies. New Position Form Page 2 4. Alternatives that were considered in lieu of new position. (Have technological changes _ been considered?) There are no satisfactory technological alternatives for the~type of clerical work required. 5. Why were manpower needs not planned through budgetary process? County funds were not an optin due to budgetary constraints. This source of funding is an available resource for this very purpose of promoting greater accountability in the juvenile justice system. o. List other rationale or pertinent statements and data: The Clerk II position would enable accurate and timely coordination of County resources working towards the prevention, intervention, supervision, treatment and aftercare of juvenile offenders. DCS CP-002 (2/93) DEPARTMENT OF CIVIL SERVICE LOCATION 1. Position No. COUNTY OF HAWAII Dept pROSECIPT'TNC' A'1'T'CIRfVF:Y P~SITI®N DESCRIPTI®N FORM Div. orsur. Type: Civil Service (x) Exempt ( ) JAIBG cotTtp_ strategy Permanent ( ) Temporary (x) section Full-Time (x) Part-Time ( ) Geog..Loc. Hilo 2• ~ FOFi CIVIL SERVICE USE ONLY Allocation Class Salary Range Effective Date Approved: Date By Authority Dale Director of Personnel 3. DUTIES OF TFIE POSITION List each duty assigned to the position separately. Arrange these duties in bgical order beginning with those performed most frequently and followed by those performed occasionally. i3e clear, complete, and concise. Slick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average amount of time spent in performing each major duty. If a realbcation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occurred. If more space is needed, use a blank sheet and attach to this form. Shaw The Clerk II for the HI County Juvenile Justice Comprehensive Strategy performs a of time. variety of clerical support services for the Comprehensive Strategy Coordinator and other personnel handling juvenile matters, as assigned Duties include: 1. Typing letters, memos and reports. Composing routine correspondence. (1,2) 25 2. Posting data to and maintaining various types of operational and control records. 20 (1,2) 3. Answering phone calls; taking or relaying messages and calls; operating a computer 20 to retrieve information, using informed discretion in dissemination of information, greeting callers/visitors, and directing them to proper persons or offices. (1,2) 4. Setting up and maintaining files and revising the system as necessary. (1,2) 20 5. Following up to secure required information. (1,2)' 15 6. Other related duties. 5 (1) The performance of this function is the reason that the job exists. (2) The number of other employees available to perform this function is limited. (3) This fiutction is highly specialized, and employee is hired for special expertise or ability to perform this frmaion. 4. SUPERVISION RECEIVED Give the position no. and title of immediate supervisor of this position. Position Number Title Comprehensive Strategy Coordinator 5. SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart. Position No. Title Nature of Supervision fX;S CP-~ !9/901 CLERK II attachment to Position Description Training ~n~ experience: Experience and/or training of sufficient scope and quality to competently perform the journey level duties of this class and to demonstrate this competency by passing a written test to be administered by the Department of Civil Service. A current typing proficiency certificate with a minimum typing speed of 40 net words per minute must be presented at time of filing. Knowledge of: Office practices and procedures; filing methods and systems; grammar, spelling, and word usage; the purposes and uses of standazd office machines. ill type at the rate of 40 net words per minute; make arithmetic computations; compare names and numbers accurately; keep records, summarize materials, and prepare simple reports; operate standard office machines and equipment; understand and interpret _ laws, ordinances, regulations, and policies perrinent to the department; follow oral and/or written instructions; deal tactfully and effectively with the public, work harmoniously with others.