HomeMy WebLinkAboutCOM 0248.000 2000-2002
Harr Kim ~~Mtv.os Noy'
William Takaba
Y '
Mnyor ~IJly1
Director
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'!?p Cf •M~'di
County of Hawaii
Finance Iepartment
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808)961-8234 • Fax (808)961-8248
June 7, 2001
Honorable James Arakaki, Chairperson and
Members of the County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution firansferring Funds
Enclosed is a resolution transferring $299,154 out and from the General Fund's
ERS Pension Accumulation Fund and credited to the following Police OCE
accounts: Police Administration Division, North Hilo, Hamakua, Waimea, Kohala,
Kona, Ka'u, and Puna. The Police Department is incurring cost overruns in this
current fiscal year due to the unanticipated increases in their Janitorial and
Ground Maintenance, Electricity, Fuels and Lubricants, and Motor Vehicle
Insurance expenditures.
Due to the urgency of this matter, the Police Department would like to request a
waiver from the Finance committee and have this bill heard at the Council
meeting scheduled for June 20, 2001.
If there are any questions, please do not hesitate to call the Police Department.
William T. T kaba
Director of Finance
APPROVED:
arty Kim
Mayor
Enc.
l~ornm. Noa
Cc: Police
File No._
~ ~ • G~ t, ~ c ~ is
Ref. Tot
Ref. Date SUN $ ZO~~
For1~ # : B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: POLICE DATE: 6,~~ 01
STAFF CONTACT: GARY MAESATO. BUSINESS MANAGER PHONE: 961-2274
A. REQUEST:
To provide funds for the following accounts:
010°201-5203.02-103 .12,852
010-201-5203.02-114 75,000
010-201-5203.02-218 148,868
010-201-5203.02-339 26,832
010-201-5208.02-114 1,780
010-201-5209.02-114 5,340
010°201-5210.02-114 3,442
010-201-5211.02-114 7,310
010-201-5212.02-114 6,985
010-201-5213.02-114 8,825
010-201-5214.02-114 1,920
Total 299,154
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED):
See attached justification.
SIGNED: DATE:
LAWRENCE K. MAHUNA
ASSISTANT POLICE CHIEF
ACTING POLICE CHIEF
We are incurring cost overruns in this current (2000-2001) fiscal year due to
unanticipated increases in our Janitorial and Ground Maintenance, Electricity, Fuels and
Lubricants and Motor Vehicle Insurance expenditures. We are therefore requesting a
total of $299,154 in supplemental funding to close out the fiscal year.
Janitorial & Ground Maintenance: 010-201-5203.02-103 $12,852
Janitorial & Ground Maintenance costs increased due to contractual obligations pursuant
to Chapter 103, Section 55, HRS, Wages, Hours, and Working Conditions of Employees
of Contractors Supplying Services. This section mandates that employees subject to any
contract to supply services in excess of $5,000 to any governmental agency shall be paid
wages not less than those paid to public employees for similar work. Initially the
contractor's bid was based on the 1994 public employee's rate. United Public Workers'
employees were granted wage increases on July 1, 1999 (17% per hour for Janitorial &
10% per hour for Grounds) that led the contractor to request renegotiations of the contract
price. The mandate resulted in a total increase of $4,667.24 to several contracts. In an
additional contract, the second lowest bidder was hired to replace the initial vendor due to
non-performance of the contract. This resulted in a $783.96 increase in the contract
price. An addition to the specifications (waxing of floors) resulted in an increase of
$1,404.00 to another contract. Also, a shortfall of $5,999.40 was a result of under
budgeting for janitorial service for Puna Police Station. Due to an omission on the
Department's part during the budget process, monies were allocated for Pahoa Sub-
Station only. Savings of only $3.28 were realized from allocations for other locations.
Fuels and Lubricants: 010-201-5203.02-218 $148,868
During Fiscal Year 1999-2000, our average fuel cost per gallon of gasoline was $1.11
including taxes although the price varied depending on our locations for delivery on the
island. As we entered Fiscal Year 2000-2001, the average cost per gallon of gasoline
increased to $1.54 per gallon, an increase of 39%. Our fuel consumption for FY 1999-
2000 was 402,560 gallons or an average of 33,547 gallons per month, as compared to
340,669 gallons in FY 2000-01 as of April 30, 2001, or an average of 34,067 gallons per
month, an average monthly increase of 520 gallons. This increase was due to our filling
of vacancies and the resulting addition of twenty subsidized vehicles during the year.
Our calls for service for Patrol also increased from 72,486 in FY 1999-2000 to 76,044 in
FY 2000-2001. Thus, our projected consumption for FY 2000-01 is 408,804 gallons. Our
expenditure for FY 1999-2000 was $450,620 or $37,552 per month and our projected
expenditure for FY 2000-2001 is $629,210 or $52,434 per month. We had prepared our
budget for a marginal increase to $456,000 or $38,000 per month but as of April 30,
2001, we had expended over $500,000. Therefore, our Fuels and Lubricants account is
$44,000 overdrawn as of April 30, 2001 and we will require an additional $104,868 for
the two remaining months of the fiscal year. We have used monies budgeted for other
line items to pay the difference and have depleted those accounts also. The Automotive
Division of the Department of Public Works reported that they are also experiencing cost
overruns in their Fuel and Lubricants account. Thus, the magnitude of this increase in
fuel cost was unexpected and could not have been anticipated.
Insurance: 010-201-5203.02-339 $26,832
During Fiscal Year 1999-2000, the rate for motor vehicle insurance for subsidized
vehicles was $984.00 per vehicle. The rate for this fiscal year increased to $1,190 per
vehicle, an increase of 21%. In preparing our budget for Fiscal Year 2000-2001, we had
anticipated total expenditure increase of approximately 15%. We accounted for increase
in the total number of vehicle insured due to our filling of vacancies and increase in rates
due to an increase number of damage claims paid. Our rate was based on a 50.5% loss
ratio average (ratio between losses incurred and premiums paid) over the last four-year
period. One of the larger claims was for payment in the Officers Kenneth Keliipio and
Jeffrey Darrow case. This payment played a major role in increasing our loss ratio
average. The number of insured vehicles increased from 335 in FY 1999-2000 to 355 in
FY 2000-2001. Our total expenditure in this account for FY 1999-2000 was $329,640
and we budgeted $379,440 for FY 2000-2001, a 15% increase in anticipation of the
higher premium rate. However, the actual bid quotation resulted in a 23% increase over
last year's premium, which was $26,832 more than our budgeted amount.
Electricity: 010-201-5203.02-114 Hilo Police Station $75,000
010-201-5208.02-114 North Hilo Police Station 1,780
010-201-5209.02-114 Hamakua Police Station 5,340
010-201-5210.02-114 Waimea Police Station 3,442
010-201-5211.02-114 Kohala Police Station 7,310
010-201-5212.02-114 Kona Police Station 6,985
010-201-5213.02-114 Ka'u Police Station 8,825
010-201-5214.02-114 Pahoa Sub-Station 1,920
Total $110,602
Between Fiscal Year 1999-2000 and Fiscal Year 2000-2001, our average kilowatt-hour
usage per day increased by 242.18 hours or 2.5%. Increases were experienced at Hilo,
North Hilo, Kealakehe and Pahoa. The increase in Hilo is due to problems we are
encountering with our air conditioning system. We have had to set the system to run at
colder than normal temperatures in order for our Dispatch Section, which utilizes
computer and radio equipment that emits great amounts of heat, to operate normally.
This in turn has led a large number of employees in other sections to use personal heaters.
The combination of these circumstances has led to an increase in the kilowatt-hour usage
per day. Department of Public Works is consulting with Honeywell Inc. in seeking a
remedy to the situation. An additional air conditioner for our North Hilo office increased
their kilowatt-hour usage. The average kilowatt-hour usage decreased at Hamakua,
Waimea, Kohala and Ka'u due to retrofitting existing lighting fixtures with energy
efficient ballasts and bulbs. However, our price per kilowatt-hour increased by an
average of 15%, mainly due to fuel oil adjustments, and off-set some of the decrease in
usage. In addition, we also expend $19,542 annually in payment for our energy savings
lighting retrofit project. This payment is prorated among North Hilo, Hamakua, Waimea,
Kohala, Kona, Ka'u and Puna. The result will be a projected increase in expenditure for
FY 2000-2001 to $672,080 plus payment of $19,542 for the retrofit project totaling
$691,622. Our total electricity budget for the year is $581,020. We therefore request
$110,602 for our electricity costs for the remainder of the fiscal year. In preparing the
budget for FY 2000-O1, we did not anticipate an increase of this magnitude. The
Building Division of the Department of Public Works reported that they also are
experiencing cost overruns in their Electricity account.
GRAND TOTAL $299,154
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JAMES Y. ARAKAKI qtr:•`•'!!w~~ AARON S.Y. CHUNG
Chairman & Yresidin~ OJJicer ~
~ ~ t;~,
`P'~ I. ' BOBBY JEAN LEITHEAD-TODD
LENINGRAD ELARIONOFF
J. CURTIS TYER, III JULIE JACOBSON
['ice Chnirmnn •+f~: `;~'e;~'~.`
~ ~ NANCY PISICCHIO
r+ os'N?.~
GARY SAFARIK
DOMINIC YAGONG
COUNTY COUNCIL
C'ounry of Hmvai "i
Ilnwai "i ('ozrnty Building
25 Aupuni Street
Hilo, Ilawai"i 96710
June 8, 2001 Re : Comm. 248
James Y. Arakaki, Chair
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
RE: Resolution No. 96-OlTransferring/Appropriating an appropriation out and' from
the designated fund account(s) and crediting same to a designated fund
account(s).
Pursuant to Section 1(g) of Rule 4 of the Rules of Procedure of the Council of the County of
Hawai "i, this written request is submitted with my approval that the above-referenced matter be
waived from the Committee on Finance to the full Council for immediate action. In reviewing
this matter, timely approval is crucial. It is therefore advantageous that approval is granted and
the matter placed onto the next Council agenda for review. However, in the event this request is
denied, for whatever reason, I understand the matter shall be referred to the Committee on
Finance for placement on its future agenda.
Sin rel
• e
Aaron S.Y. Chung, Chair
Committee on Finance
Approved/Dated ~ to uncil: Disapproved/Date/Refer to FC:
%
`~a es Y. Arakaki, Chair James Y. Arakaki, Chair
wai"i County Council Hawai"i County Council
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