HomeMy WebLinkAboutRES 108 Draft 02 2000-2002 COUI®T°I"Y OF I~A~1A?.I`I TATS O~ I--IA~U~I`I
I~SOLUTION NO. O~ 0~
Draft 2
A RESOLUTION AUTHORIZING THE COUNCIL'S PROCESS FOR PROCURING AN
INDEPENDENT AUDITOR(S), PURSUANT TO SECTION 10-13, HAWAII COUNTY
CHARTER, AND AUTHORIZING THE PAYMENT OF FUNDS IN FUTURE FISCAL
YEARS TO COVER AFOUR-YEAR CONTRACT.
WHEREAS, Section 10-13 of the Hawai `i County Charter requires the County Council to
provide for an annual independent audit of the accounts and other evidences of financial
transactions of the County and of every county agency and executive agency; and
WHEREAS, Section 10-11 of the Hawai `i County Charter requires that any contract, lease or
other obligation requiring payment of funds from appropriations of a later fiscal year or of more
than one fiscal year be approved by resolution of the Council; and
WHEREAS, the Council finds that for economic and consistency reasons it is in the best interest
of the County that the external audit contract be for four consecutive years, commencing with the
audit year ending June 30, 2002.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF
HAWAII that it authorizes the Chair of the Council to proceed with the procurement of the
independent auditor(s) in the following manner:
1. An Evaluation Committee will be established and may be composed of at least
one Council Member appointed by the Chair, the Legislative Auditor, the
Fiscal/Program Review Auditor, a Council Legislative Assistant, and a
representative from the State Auditor's Office.
2. The Request for Proposal (RFP) will be finalized.
3. The RFP will be published in local and statewide newspapers, and invitation
letters will be mailed to a distinct group of Certified Public Accountants (CPA)
and CPA firms.
~1. Proposals will be received and registered.
5. The Evaluation Committee will evaluate and rank the proposals, and will make its
recommendation to the Council.
6. The Council will discuss the recommendations of the Evaluation Committee in
Executive Session and will proceed to authorize awarding of the contract.
7. Contract will be finalized, routed, and executed.
BE IT FURTHER RESOLVED that the external audit contract cover the requirements for each
of the four consecutive years commencing with the fiscal year ending June 30, 2002 through
June 30, 2005.
BE IT FINALLY RESOLVED that sufficient funds be budgeted in future fiscal years to cover
the obligation of the County under said contract agreement.
Dated at Hilo, Hawaii, this day of , 2001.
INTRODU D BY:
COUNCIL MEMBER, OUNTY OF WAI`I
COUNTY COUNCIL ROLL CALL VOTE
County of Hawaii AYES NOES ABS EX ~
Hilo, Hawaii ARAKAKI
CHUNG
I hereby certify that the foregoing RESOLUTION was by ELARIONOFF
the vote indicated to the right hereof adopted by the COUNCIL of the JACOBSON
County of Hawaii on
LEITHEAD-TODD
P[SICCHIO
ATTEST: SAFARIK
TYLER
YAGONG
Reference: C-291.1/P-FC
COUNTY CLERK CHAIRMAN & PRESIDING OFFICER RESOLUTION NO. ® (Draft 2)