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Home My WebLink AboutCOM 0332.000 2000-2002 JayV~Oi ~;4yb, Harry Kim cP,.• William Takaba Mayor Director • Nancy E. Crawford e~• y. 4' pq:=;~~` Deputy Director ,rE OF•MP•~ County of ~Iawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808)961-8234 • Fax (808)961-8248 August 28, 2001 Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution for amulti-year agreement Enclosed is a resolution authorizing the payment of funds for more than one fiscal year for the computer maintenance and support services of the Getronic/VVang brand of computer equipment which are critical to the County's day-to-day operations. The terms and conditions of the new agreement with Getronics will be similar to those in the current one, which is scheduled to expire on September 30, 2001. Due to the tight timetable of this matter, the Department of Data System would like to request a waiver from the Finance committee and have this resolution heard at the Council meeting scheduled for September 12, 2001. If there are any questions, please do not hesitate to call the Department of Data Systems. o William Taka a Director of Finance APPROVED: ar Ki~m~ ry Mayor Enc. cc: Data Systems Na._ ~G~, /~.~-D/ File No. Ref. To:. kef. fate ~ ~ .2~~'t Form 5-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Data Systems Department DATE: 8/27/2001 STAFF CONTACT: G.A. Rock PHONE: 961-8452 A. REQUEST: Enter into amulti-year agreement with Getronics Wang Co. LLC dba GETRONICS for computer maintenance and support services. S. E3ACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): Refer to attached background and justification N®T E: i[~ue to the tight timetable and the lengthy process required to obtain approvals in the contract routing stage, arse request consideration ffor waiving the resolution past the Finance Cornrvaittee (Septerber 11~') and placing it on the agenda of-the next available Council l~iee#ing (September 12g"'). This will enable us to establish the agreement prior to the scheduled ®ctober 1 start date. Thank you. SIGNED: ~ °~'Ca`°''~'°'~ DATE: 8/27/2001 Department Head ~ACI~GItOiJND AND JUSTIFICATION 08/27/2001 (Getronics/VVang anulti-year agreement for computer maintenance and support services) The current agreement for computer maintenance and support services with Getronics Wang Co. LLC I)JBA Getronics (formerly Wang Laboratories Inc.) is scheduled to expire on September 30, 2001. This agreement has been in place for the past six years at a fixed price basis. This agreement primarily exists to provide computer maintenance and support services for the County's Getronics Wang brand of computer equipment. Certain other non-Getronics Wang equipment items such as ISM compatible PC systems and Hewlett-Packard printers can also be covered under this agreement. Although the total quantity of Getronics/Wang-type computer systems, equipment, and software has been substantially reduced over the past six years of the current agreement, there still is a need obtain the services of the vendor to maintain and support the remaining items that are critical to the County's day-to-day operations until such systems are phased out or replaced. The terms and conditions of the new agreement will be similar to the current agreement. The County will continue to benefit from receiving one-stop vendor support for all of its Getronics/Wang computer systems on an island-wide basis. Consolidated invoicing and a common billing cycle for all County departments and agencies will continue to be used to reduce paper work and simplify record keeping. The pricing in the new agreement will be adjusted to reflect increases that have taken place over the past six years. The County will receive a 30% discount off of Getronics Wang current list prices. There are provisions that allow the County to reduce item coverages without penalty over the life of the agreement as older computer systems are phased out or replaced. The County plans to enter into a new six-year agreement fixed price agreement with Getronics Wang effectieve October 1, 2001. Of significance, the vendor has been performing satisfactory computer system hardware and software maintenance support services for the County of Hawaii over the past twenty years. The vendor has recently been determined to be a sole source provider for Eetronics/Wang-brand computer hardware and software maintenance and support services. q0' &€+y JA15~S Y. ARKAKT ~ AARON S.Y. CLUNG C!Sai:`:;awn ~ Presiding O~cer ' `t BOBBY JEAN I.EiTI-IEAD-TODD ' ~ ° i ENINGRAT) EI,,ARIONOFF' s~ ~.<.<. ~:.,x.; . JLTLTE JACOBSON i~a =3 ~ ~~4$~e ; J. CURTIS TYLER, III ~~~~s~-;~~~: - NANCY FISiCCi-IIO I ice Chai;;~aa;; GARY SAI~'ARIK BO~Y'I~ YAGONG CC)LTNTY (:'Ot INC'IL County of Hmvai `i Habvai Y County Building 25.4upaar;; Street ffilo, Hai;-ai 'i 96720 August 30, 2001 James Y. Arakaki, Chair Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 RE: Resolution No. 12 4 - O 1 authorizing the payment of funds of a later fiscal year and more than one fiscal year for amulti-year agreement for computer maintenance and support services for the Getronics/Wang brand of computer equipment. Pursuant to Section 1(g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance for placement on its future agenda. Since Q~ Aaron S.Y. Chung Chair Committee on Finance rov ate/W ~ ee to uncil: Disapproved/Date/Refer to FC: