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Home My WebLink AboutCOM 0423.000 2000-2002 Ha Kim 4°~'~jY ®s y,~'. William Takaba ~l°,~, Mayor Director e• Nancy E. Crawford „ ,,;""";~qa` Deputy Director qy,6 G6•MAJ~ County ®f I~awaii Finance I)epartnaent ~r 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 • Fax (808) 961-8248 i~ _1 November 6, 2001 ~`r : ~ c=~ Honorable James Arakaki, Chairperson and ' ' - Members of the County Council Hawaii County Council - 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Sudget Enclosed is a bill for an ordinance amending the Operating Budget by appropriating a $3,900 Community Program Equipment Purchase Grant. The State Department of Transportation Public Affairs Office -Safe Community Program will be providing funds to purchase a LCD projector to use during presentations on traffic safety to community members and organizations. If there are any questions, please do not hesitate to call the Police Department. Via. __.-_-s---.~ William Ta ba Director of finance APPROVED: Harry Kim Mayor Enc. cc: Police tai 11 1. ~ Y ~ Fs~~ lti Forte 5-52 ~/1~/91 DEPARTMEI+TT ®F FINdAN~ REOiTEST FO~2 C®ITNCIL ACTIOid DEPARTI+~ENT: PCL%CE DATE: 11 1 O1 STAFF C08~TACT: GARY _~AESATO. ~USIIJ~SS ~AGE~3 PIi®NE: 961,-274 A . ~iUEST fio create an account entitled "CP Esluipanent Purchase" for $3,900.00 under the 453 object codes. To enter into a contract Stith the State Departanent of Transporation Public Affairs ®ffice-Safe Coaat~unity Programs to provide funding under the CP Ee~uip~ent Pa~rchase Grant. S . BACKG UN STI C,~,TIDN LTS AI3 O A S ETS AS ED D The State Depart~aent of Transportation Public Afairs tlffiae-Safe Co~anunity Program is pr®vidinq a s~rant to provide professional-looking presentation on tragfic safety to cs~unity ~e~abers and organizations. The grant ~€ill purchase a BCD project to use during presentations. S S GATE D : DAfi~ : ES S. CQRREA POLICE CI~iIEF GRANT SUMMARY Su lament to B-52, Re oast for Council Action Type of Grant A ro riation being re nested: (New or an additional a ro riation) New (for this fiscal year period). OR Additional appropriation (to an existing grant); ./s a draft agreement attached? Has the original grant not cation been transmitted to Yes ~ No Council? ~ Yes ? No Name of Grant Program: CP Equipment Purchase Grantor: State Department of 'T'ransportation Public Affairs ®ffice-Safe Community Program County Grantee Department or Agency: Police Department County Grantee Contact Person: Sergeant Randy Apelc Phone Number: 961-2305 Amount of Grant: 53,900.00 Grant Period (Commencement ~c Completion): ®ctober 1, 2001-September 30, 2002 Purpose of Grant: `I`o purchase an LCD projector to provide professional-looking presentations on traffic safety to community members and organizations. County Match required?: ? Yes ~ No If yes, Matching Amount? Budgeted in account# In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: Permanent: Temporary: Duration: Full-time: Part-time: Time Element: Qty: Contractual: Q Explain: Explanation: Additional Comments about Grant: B-52 Grant Summary Form PART I ',~,~I~-i~0 I.TSE:£BNT,~3f ; A lia:ant A erec to Corse late ~ , ~ 1. APPLhCANT AGENCY (Naarte and Address) <•t:: ~ •>s'. Hawaii County Police Department . {~'~>M:` ~ 349 Kapiolani Street ~ Hilo, Hawaii 96720-3998 „s: <~; 2. G®VERN1dIENTAL LIMIT Name and Address ~=`-~~~~'`~fI.RC~S.E County of Hawaii 3 . v~.N f 2S Au uni Street .,.?>A.;.z.:;<.:;;,^>.:<::;::;:<...': p . Hilo, Hawaii 96720-3998 ~x'f~;t~ve 10-®T-01 t. > 3. DURATION (14~Ionth, Day, Year-See Schedule C): A. Carant Period B. Project Period "~`~erai. ~'~ncisOls)ig~z~ ,~0~ d0 From: 10/O1/O1 From: 10/O1/O1 To: 09/30/02 To: 09/30/02 ~ F:zn~ ` 2®0~ Addendum: Yes N® ',.Heneti saf" State.- GOl1NTY 4. LOCATION OF PROJECT SA. TYPE. ®F APPLICATION Hawaii County Police Department Initial Revision CONTINUATION 344 Kapiolani Street Hilo, Hawaii 96720-3908 SB. REIIVIBUIBSElVIENT SCHDULE Telephone: (808) 961-2305 MONTHLY Quarterly 6. PR®JECT DESCRIPTI®N (Schedule A) (See Appendix A, Project Procedures Manual) 7. PR®~ECT OBJECTIVES AND TASKS SiJIO'IIVIAItY F'R®IdI SCLIEDUI.E A To become more efficient, professional and concise in giving presentations to the community by purchasing a power point projector. 8. BUDGET (Schedule B) (See Ap endix A, Pro~ect Procedures Manual)° 8A. COST CATEGORY TOTAL EXPENDITURES GRANT PERIOD PRIOR YEARS PROJECT (1) Personal Services PERIOD --0-- --0-° --0-- 2 Consultant Services _0__ --Ob __0 - 3 Commedities --0-- _-0-- --0-- I 4 Other Girect/Indirect Costs $3,900.00 _0__ $3,900.00 I, TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $3,900.00 ._0__ $3,900.00 8B. SOURCE OF FUNDS 8C. SPECIFY II09>V NON-FEDERAL SHARE I Federal (100% of TOTAL) $3,900.00 WILL BE PROVIDED (2 A giicant A enc 0% of TOTAL __0__ 9. TIME ;~iD COST Schedule C (See A endix A, Pro~ect Procedures Manual 10. AGRE~IVtENT ®F UNDERSTANDING AND COIVIPLIANCE (See Schedule D, attached) 11. ACC1I?TANCE OF CONDIT;(ONS: It is understood and agreed by the undersigned that a reimbursement grant received as a result of this application is subject to Public Law 89-564 (Highway Safety Act o 1996) and ali administrative regulaeions governing grants established by the U.S. Department of Transportation and the State of Hawaii. it is expressly agreed that this project constitutes and an official part of the Hawaii Highway Safety Program and that said applicant agency will meet the requirements as set forth herein, including accompanying Schedules A, B, C, & D, which are incorporated herein and made a part of this application. Authorisation to proceed with this Highway Safety Project is requested. 11A. PRO 1RECTOR 11B. AUTHORIZING OFFHCIAL GOVERNIVtENTAL UNIT Signature Signature Name JAMES S. CORREA Name HARRY KIM 4 Title POLICE CHIEF Title MAYOR. COUNTY OF HAWAII Date Date SCI~EDULE A I~CPD CP EQUIPMENT PURCI~ASE MISSION/GOAL: To provide professional-looking presentations on traffic safety to community members and organizations. STRATEGIES: Purchase an LCD projector to be utilized at community, school or organizational meetings for the purpose of presenting traffic safety topics of interest and/or concern; to fiarther provide presentations on problem solving that may empower the community to solve identified problems (i.e., traffic or crime). S OLUTION/IlVIPLEMENTATION: • Purchase LCD projector. • Develop and provide presentations and/or training to community members and organizations. EVALUATION: • Number of traffic safety/awareness presentations and/or training sessions conducted utilizing the LCD projector. • Number of participants at traffic safety/awareness presentations and/or training sessions. 'TASKS: • Purchase equipment • Develop, transpose and conduct presentations and trainings. SCHEDULE ~ ~€CPD CP EQUIPA~ENT PURCHASE ~~Personal Services 2 Consaaltant Services ~0~ 3 Corrirraodities s_®__ 4 Other Direct/Indirect Cost LCD ro'ector $3,900.00 _-0-- I Federal (Share) Farads $3,900.00 Re aaested* Total Cost $34900.00 SCHEDULE C HCPD CP EQUIPMENT PURCHASE , MILESTONES MONTH ACTIVITY October 2001 Prepare equipment specifications. ¦ Submit Re uisition for urchase. November 2001 ¦ Purchase equipment. • Commence develo ment of resentations. December 2001 Schedule presentations. ¦ Conduct resentations. Janu 2002 Submit Isg uarterl Re ort February -March 2002 Schedule presentations. ¦ Conduct- resentations A ri12002 Submit 2~ arterl R ort May -June 2002 Schedule presentations. ¦ Conduct resentations. Jul 2002 Submit 3r uarterl Re ort August -September 2002 Schedule presentations. ¦ Conduct presentations ¦ Submit ~ uarterl Re ort .