HomeMy WebLinkAboutCOM 0433.000 2000-2002
Ha Kim ~Jaty
®e y~~ William Takaba
n'Y '
~,Iriy~
Mayor Director
~e~
Nancy E. Crawford
,mrrf ~i HP~'.` Deputy Director
~:~rli~l`~~ 4 ~~~11
Fflnance I)epartanent
25 Aupuni Street, Room 1 l8 • Hilo, Hawaii 96720
(808) 961-8234 • Fax (808) 961-8248 e,.
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November 20, 2001 ~
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Honorable James Arakaki, Chairperson and ,
Members of the County Council ~ ~_~i
Hawaii County Council .
25 Aupuni Street
Hilo, Hawaii 96720
Re: Operating Budget
Enclosed is a bill for an ordinance amending the Operating Budget by
appropriating a $818,306 COPS More01 Grant provided by the U.S. Department
of Justice Office of Community Oriented Policing Services (COPS). These funds
will be used to acquire equipment and consulting services for the Police
Department's new Record Management System.
If there are any questions, please do not hesitate to call the Police Department.
William Takaba
Director of Finance
APP OV
Harry Kim
Mayor
Enc.
cc: Police
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11-20-2001 01~25PM FROM HPD FINANCE 961_2390V TO 99618248 P.02
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Ta create s~ ~ccaunt eartitled "C®PS 32®re01" f®r $815,306.0® der the
f®1lawiraq gb~ect cac3es:
115 $74,091
45~ $71,215
enter into ~ ~®ntract with the. U.S. Degsart~ent of ~us'tic~ ®ffice of
Caaaanity ®rients~d P®l.icinq Services (CO7~5) t® pr®~tide fa~ding~ under
the ~®PS ~+tare0l errant.
CICGRCTJ~dD D ~`L7S'I`ZE~t~ ~O~i (USA $~~®N~,I~S~`Y'S AS ~T~~DE. )
The Li. Dep~rt~aen~t ®f Justice office ®f Caa~sua~ity ~®lic~.ng Services
(~®p3) is pravic~in~ ~ ~r~nt to pra~ide ~cyuip~nent end c®a~sultinq
~ertrices far the depar~aent's newx Rec®rds ~tanagsasent Systems.
BIGI~D : ~iTE : '~~9~~
~'NIREI~IL s'~
1~SSIS°I° P®~ICE CHIEF`
~iC'PIN~ ~'O~,YC~ CHIEF`
11-20-2001 01~26PM FROM HPD FINANCE 961_2390V TO 99618248 P. 03
~.1,~ ~V~
5u leer4t ~ l~•5 aa~.sl f®e° C®aance! A~taoaa
T e of Grant ro nation bein re nested: ear or an additional a riatioz~
~ Ne~v (for this ltiscal yeas geriod). ®l~ Additional appropriation (to an existir~,g ~raaat);
Is a clrcaft a~eeraaent attcached7 Fdc~s the original grra~et not~cut~ora baste 8t'a't5~elitted to
~ Yes ®No Couneil? ®Yes ~ No
Narne of Graa~t Programs: COlP51~®re01
Graa'ctoe: U.S. Dtp~rtrs~ent ®f ~ustace ®l~ce ®f C®r~neu®ity Orients Y®licing Se~rices (C®PS)
County Cnantee Oepartrstent or Agency: ll~olece
County Grantee Contact Person: l~a4g®~ Ch~ries C~~i Phone Number: 961-227
Amount o£ Grant: 1,091,®75.00
Grant Period (Conaatnencetnent & Completion): ~ 1, 2001- t~u~aest 31, X002
Purpose of Grant: `T® p~®vide equiprneut ~aad c®®s~elti»~ sca~+®ces fog the dap ant's yew ~e~®rds
1VIs€r?ageancnt System S)a
County 1lidatch required?: ~ Yes ~ No
~f yes, Nl~tchin~ Arr?ount? 272,769,00 ~ud~eted in accoumt# : 010-201-S21E<41-115
In-kind? ]Explain:
~xpla~nation:
County's personnel requirements: Arr~ount o£ nev~? position(s)?
Qty: Pern°~anent: ® Teanporary: Duration:
)Frail-time: ~ Part-tune: Time Element:
Qty: Contractual: ~ explain:
Expla~oation:
t~dditional Comments aboaat Grant:
8-52 Ga~ast Ssamaea~ty F®exa
11-20-2001 01~26PM FROM HPD FINANCE 961_2390U TO 99618248 P.04
U. S• H~;usera4 of Jtestice
O,~ ®f Cot~trntaaafay O6terrted FoB~art~~toveees
(COPS)
4 ? 5 iii 12~ 21
1100Vgpo~terntAveoenu, N/PV
tPlashingeon. DG2®530
Oceob~ 9, 2001
Chief Jattaes S Correa
]fawaii County Police Department
349 Kspioltttai Street
klilo, Hfl 96720
RE: COPS ORl # F]]00]00
COPSGratat# 2001C1,WX0028
tAeae Chief Correa:
Congt7aeulaeions. I attt pleased to infoa~rea you rhea the COPS Ofl~ce has appt~ved your agenry's re~ucst for
funding under the COPS MO]2~01 progsaat, 'late ofl6cial start daee of your gtu»e is 901 /0] .
Enclosed in this packet is yoar Gnat pwnrd, which you must sign sad rentrrt to the COPS Office wiehin 90 days
to officially aeecpt•your Beane. Friilute to eetura the sigr?od award docaattaccae withi® the 90--day period Donald raaalt in
withdrawal of the furtdeaS without further notic® from the COPS OliSce.
The 1~ORE01 dlwasd docureteat provides the toeal award arnouat attd eoquit~ t~eployter~ttt 5gtat+es. Ott the
reverse side of the Gnat Award is a lice of Conditions that apply to your gtattt. Mott should cad artd faaailiarize yourself
with these Cottdteions. Atso enclo~ in this packet are stay sp~ial conditions that apply eo yotor getat34. 'Phcst mast Aso
Dc sigr?ed and retuened to the COPS Office in order to officially accept the grautt. You snort cotnpty with ehe eesissateaaettes
of any special condition(sD before you will be able eo draw down grant funds. 0llso enclosed is your M0~01 Grant
Owner's Manual which aumtttarizcs sittd explaitas your COPS MORFAI Grant.
You will also f nd materials relating to paytvaraae taeahods and procedures for reseivirsg your gralre funds, You
should revdew ehe grant materials is your GtaWte Ownerh Manual re
ftardinS the differene tr~thods of payta~nt avadlable to
you. Please also review the lzederal procunenterat regtalations ("Uniform Admitaistrative Regttiretttesats for Grants atad
Cooperative A$trcmcrats to State seed Local Goverrerrtetats") which cover imponane requieeracears relstietg to purchasing
techtaology a~ad equipor~sene and contracting foe services.
Once again, congratulations ore yoatr award. Should yoga have any questions regaediag your COPS 141®RE01
Award, please do noe hesitate to contact the COPS Office or your Grarre Progeam Specialast ~ 1-800421-6770.
Siraccrcly.
Carl R. IPced
Dataxtor
1993
11-20-2001 01~26PM FROM HPD FINANCE 961_2390U TO 99618248 P. 05
U. S. ~ep~tment Jal~stiee
®fflce of Conaznuaraty ®riiented Polociteg Servsees (COPS)
Crrants Administration Davision
J JQO VCrrtmMl AYCRYC, NW
Washingavn,lX'20530
lddeare~ra~du~
To: James Correa, Chief
Hawaii County Polacc Department
]Fr®raa: Robot A. Phillips, Assistant Director, Grants Administration
Dclka Perry, COPS Point of Contact, Grants Administrat" n
Kiln Srnith, Staff Accountant, Finance Division °~~5?.~~d
Re: COPS MORF01 Financial Clearance Memo
A financial analysis of budgeted costs has been completed. Cos1.c undo this award appear reasonable,
allowable, and consistent with existing guidelines.
Vend®r 996000567 ®ItI I~[IOOl.00 G~~nt 2001CI.~I~0028
Catetzoe~ llte®aoes6e~ 1)isallioweai Atr~rrovecl I)6sa11owe~ lteasons0 Coaraengs
~quiprnent $71,215.00 $0.00 $'71,215.00
Consultants/Contract<>rs 5945,560.00 $0.00 $945.560.00
Other $74,300.00 $0.00 $74,300.00
3'otal $1,091,075.00 $O.OQ $1,091,0'75.00
G~~nd `~®t~a: F~desai 5h~e: $ 88,306.00
Appiic~re4 Shape: $ 272,769.00
~uel~ca ct~~sa ey aci~ s~std on srw®r. .
i ~ardamenas•
'The tote{ project cost was reduced by $70 due to miscalculation in consultants & contracts. The federal share was reduced by 553. No
Contact was made.
11-20-2001 01~27PM FROM ~IPD FINANCE 961_2390U TO 99618248 P.06
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TOTAL P.06