HomeMy WebLinkAboutREP FC 182 02/05/2002 2000-2002 REPORT OF TIIE
COMMITTEE ON FINANCE
DATE: February 5, 2002 Re: Comm. No. 462
PLACE: Council Chambers
TIME: 10:05 A.M.
Council Chair and Members
Hawaii County Council
Hilo, Hawaii 96720
Your Committee on Finance, to which was referred Communication No. 462, reports as follows:
Communication No. 462, transmitted by Legislative Auditor Constance R Kiriu, dated
December 20, 2001, transmits the post-audit Financial Report of the County of Hau~ai 'i, for the
Fiscal Year Ended .Tune 30, 2001, and Management Letter dated October 26, 2001, as prepared
by KPMG LLP.
This year's Management Leger contains findings and recommendations related to:
~ Driver's License Fee Collections
~ Timeliness of Federal Grant Reimbursement Requests
~ Treasury Petty Cash Fund
~ Contract Monitoring
~ Information Technology Strategic Plan
~ Collection of Receivables (Wastewater and Solid Waste)
~ Risk Management Process
~ New Government Reporting Model
Pursuant to Article X, Section 10-13, Hawaii County Charter, the county council shall provide
at least once every year for an independent audit of the accounts and evidences of other financial
transactions of the county and of every county agency and executive agency. The audit shall be
made by a certified public accountant or firm of certified public accountants designated by the
council.
KPMG Auditors Ralph Kanetoku, Derek Mizuno and Calvin Hangai gave a presentation
reviewing the scope of the audit services, the results of audit, required communications, internal
control and compliance matters, subrecipient monitoring, the management letter comments, and
the new government reporting model (GASB Statement No. 34).
Your Committee, along with KPMG LLP auditors and department chiefs, discussed the driver's
license fee collections, the timeliness of federal grant reimbursement requests, a $20,000 petty
cash fund, collection of money owed the county, and contract monitoring, including the Hawaii
Island Humane Society's.
FC REPORT NO. 182
The Police Department indicated that they have instituted a reconciliation of cash collections and
drivers licenses and permits issued with the computer system data base the following morning of
every work day. This has prevented unauthorized issuance of licenses and permits in Kona.
On-going investigation. has resulted in placing certain personnel on leave.
Discussion also included tl~e auditor"s finding that Hawaii County has more than 799 open
workers' compensation clams dating back to 1970, which gave rise to a liability amounting to
$8,090,267. The auditor's I?oted that $2,798,339 in workers' compensation claim payments were
made during fiscal year 20(Dl for the current and prior year claims. According to Michael Ben,
Director of Personnel, the uvorkers' compensation program continues to slowly grow and needs
to be controlled and managed a little better. He suggested hiring a risk manager experienced in
assessing workers' compensation claims.
KPMG LLP auditors noted that as of June 30, there were 655 outstanding sewer accounts
totaling $202,000 and 517 Qandfill accounts that amounted to $28,000, all of which were handed
over to a collection agency:
Your Committee on Financle recommends the acceptance of the post-audit Financial Report of
the County of Hawai 'i.~or tyre Fiscal Year Ended June 30, 2001, and Management Letter dated
October 26, 2001, as prepa#ed by KPMG LLP.
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Av~a ~n'oes n~E ex Respectfully submitted
CHUNG X
Plsiccl~lo X COM EE ON FINANCE
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SAFARIK X AARON S.Y. CH G, CHAII~~'
TYLER X FC REPORT NO.
vncoNG X ADOPTED: ~ I ZOOZ