HomeMy WebLinkAboutCOM 0533.001 2000-2002Harry Kim
Mayor
March 4, 2002
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808)961-8234 • Fax(808)961-8248
Honorable James Arakaki, Chairperson and
Members of the County Council
Hawai'i County Council
25 Aupuni Street
Hilo, Hawai'i 96720
Re: Progress and Status Reports
William Takaba
Director
Nancy yE�,. Crawfp) d
L-) D4 �S D14tdrt
The budget and program reviews for the County of Hawai'i's Departments and Agencies
will begin on March 14, 2002. 1 am enclosing a booklet containing the reports entitled,
Six Month Progress Report on Program Objectives for FY 2001-02 and Final Status
Report on Program Objectives for FY 2000-01. These reports provide information to the
members of the County Council so they may evaluate our program accomplishments for
the first 6 months of the current fiscal year and for the last fiscal year 2000-01.
Should you have any questions or need more information, please let me know. Thank
you very much.
William Taka a
Director of Finance
APPROVED:
Harry Kim
Mayor
Enc.
(Note: The booklet containing the reports are on file in
the Office of the County Clerk) .
PROGRAM OBJECTIVES FOR FY 2001-0
FINAL STATUS REPORT ON
e
Table of Contents
Each of the following departmental, agency, or fund section contains the:
• Six Month Progress Report on Program Objectives for FY 2001-02 (white pages)
• Final Status Report on Program Objectives for FY 2000-01 (yellow pages)
1. Aging
2. Civil Defense Agency
3. Civil Service
4. Corporation Counsel
5. County Council/Clerk
6. County Physicians
7. Data Systems
8. Elderly Activities
9. Environmental Management
10. Finance
11. Fire
12. Liquor Control
13. Management
14. Mass Transit Agency
15. Miscellaneous Accounts
16. Parks & Recreation
17. Planning
18. Police
19. Prosecuting Attorney
20. Public Works
21. Research and Development
22. Highway Fund
23. Sewer Fund
24. Cemetery Fund
25. Bikeway Fund
26. Beautification Fund
27. Vehicle Disposal Fund
28. Solid Waste Fund
29. Golf Course Fund
30. Geothermal Relocation Revolving Fund
31. Housing Fund
32. Geothermal Asset Fund
AGING
AGING
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Non -Contracted Services
1. Caregiver Support.
a. Enable 200 caregivers of older persons to provide quality care by providing them
with 300 hours of information and assistance, training, and other means of
support.
54% (108) of caregivers were served with 36% (108) of hours of services.
b. Enable 30 frail/vulnerable older persons to remain safely within their homes by
providing them with 30 units of home modifications to improve accessibility,
safety, and sanitation.
50% (15) of older persons were served with 106% (32) home modifications.
2. Community -Based Planning. Empower 100 senior citizens in nine major
communities on the Big Island with the organization and leadership skills to perform
community-based planning through Community Voices Councils.
35% (35) of senior citizens in 78% (7) of major communities received training in
organization and leadership skills. Office of Aging is in a rebuilding period with
the Community Voices Councils.
Database Development and Maintenance. Continuously update the needs of 75%
of all persons 60 years of age and older in Hawaii County and keep track of services
being provided to 5,500 individuals annually.
Updated needs of 22,000 elderly; tracked 63% (3,449) individuals.
4. Education/Training. Enable older persons to receive the highest quality of care by
providing 350 caregivers and service providers with opportunities to attend 10
training workshops.
Provided 170% (594) of caregivers and service providers with 14 workshops.
Six Month Progress Report on Program Objectives for FY 2001-02
AGING
AGING
5. Partners in Eldercare. Improve the communication and efficiency of 600
individuals (Partners in Eldercare) serving older persons by providing in-service
training, network news and facilitating joint program planning and interagency
coordination.
Office of Aging plans to update and print the Partners in Eldercare directory
when funds are available.
Services Contracted to Private/State Agencies
Case Management. Assist 680 frail/vulnerable older persons to live safely within
their communities by providing them with 10,986 hours of assessment, counseling,
diagnosis, service coordination, and follow-up.
Provided 73% (499) of older persons with 50% (5,469) of hours of services.
2. Kupuna Care. Enable 1,075 older persons to have access to programs and services
that are needed to live independent and dignified lives by providing them with 50,270
units of adult day care, case management, personal care, home -delivered meals,
attendant care, chore, homemaker/housekeeper, and assisted transportation services.
Seventy-five percent of persons receiving services through the Kupuna Care program
will show an improved ability to remain in their own homes.
Provided 76% (819) of older persons with 74% (37,118) of units of Kupuna Care
services.
3. Public Information. Increase the older person's knowledge of and access to
community resources by providing 4,000 persons with 36,000 units of information.
At least 23% who receive information will be positively linked to services.
Provided 3,400 persons with 18,000 units of information. Linkages will be
assessed annually.
4. Legal Services. Enable 350 senior citizens to obtain and receive benefits to which
they are entitled by providing them with 1,787 hours of information on entitlement
programs, the legal process, and individual rights.
Provided 21% (73) of senior citizens with 39% (695) of hours of services.
Six Month Progress Report on Program Objectives for FY 2001-02
AGING
AGING
5. Transportation. Enable 250 older persons to attend a congregate meal site three to
five days per week, and shop for food and personal necessities at least once a week by
providing 55,000 units of transportation.
Provided 100% (253) of older persons with 54% (29,464) of units of
transportation.
Contracts to the Elderly activities Division, Department of Parks & Recreation.
(Note: Funds provided to the Elderly Activities Division are deposited directly to its
respective accounts and the figures below are based on reports received.)
1. Chore. To enable 75 frail/vulnerable older persons to live safely within their homes
by providing them with 4,066 hours of chore services.
Provided 71% (53) of older persons with 61% (2,476) of hours of services.
2. Congregate Meals. To maintain or improve the nutritional status, social well-being,
and general health of 1,000 older persons by providing them with 94,444 meals in a
congregate setting over a 12 -month period. Seventy percent of congregate meal
participants will show an improvement in their nutritional risk assessment scores.
Provided 85% (852) of older persons with 47% (43,793) of congregate meals.
Nutritional risk assessment scores will be assessed at the end of the year.
3. Employment. Improve the financial well-being of 42 older individuals by providing
them with part-time employment opportunities, and placing at least 6 enrollees in
unsubsidized works.
Provided 42 older individuals with part-time employment opportunities, and
placed 2 enrollees in unsubsidized employment.
4. Nome -Delivered Meals. To assist 275 homebound elderly to remain at home by
providing them with 44,026 meals which meet 1/3 the daily recommended dietary
allowances. Seventy percent of home -delivered meal participants will show an
improvement in their nutritional risk assessment scores.
Provided 80% (221) homebound elderly with 30% (13,355) of home -delivered
meals. Nutritional risk assessment scores will be assessed at the end of the year.
Six Month Progress Report on Program Objectives for FY 2001-02
AGING
AGING
Information and Assistance. To increase the older person's knowledge of and
access to community resources by providing 3,500 persons with 10,000 units of
information. At least 12% who receive information will be positively linked to
;TRK -3
Provided 88% (3,066) of older persons with 83% (8,265) units of information.
Linkages will be assessed annually.
6. Nutrition Education. To improve or maintain the health and nutrition of 1,200 older
persons by providing them with 300 units of nutrition education services.
Provided 62% (187) of older persons with 73% (880) units of services.
7. Outreach. To assess the needs of 1,050 older individuals who do not currently
receive services. At least 10% of those assessed will be positively linked to services.
At least 30% of seniors assessed will use the discount listing that is handed out as part
of the outreach service.
Assessed the needs of 49% (518) of older individuals.
Linkages and use of discount listing will be assessed annually.
8. Transportation. To enable 1,150 older persons to attend a congregate meal site three
to five days per week, and shop for food and personal necessities at least once a week
by providing 17,000 units of transportation. To enable 1,000 older persons to have
access to medical, health, and other community resources by providing 33,000 units
of transportation services.
Provided 12% (139) of older persons with 55% (9,355) of units of congregate
meal site transportation.
Provided 100% (995) of older persons with 58% (19,084) of units of
transportation services.
9. Volunteer Services. To enhance the mental and physical health of 994 persons 55
years of age and older by providing them with meaningful volunteer opportunities.
Ninety percent of volunteers responding to an annual RSVP evaluation will indicate
that they enjoy their volunteer work, feel that they are being productive, and/or are
appreciated. Volunteers will provide 130,000 hours of volunteer service to the
community.
Provided 1,387 persons with volunteer opportunities. Volunteers provided
75,850 hours of volunteer service to the community.
Six Month Progress Report on Program Objectives for FY 2001-02
AGING
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Non -Contracted Services
1. Caregiver Support.
a. Enable 250 caregivers of older persons to provide quality care by providing them
with 600 hours of assessment, counseling, training, respite, and other means of
support.
72% (181) of caregivers were served with 301% (1,805) of hours of services.
b. Enable 30 frail/vulnerable older persons to remain safely within their homes by
providing them with 30 units of home modifications to improve accessibility,
safety, and sanitation.
80% (24) of older persons were served with 153% (46) home modifications.
2. Community -Based Planning. Empower 450 senior citizens in nine major communities
on the Big Island with the organization and leadership skills to perform community-
based planning through Community Planning Councils on Aging.
10% (45) of senior citizens in 88% (8) of major communities received training in
organization and leadership skills. Office of Aging is in a rebuilding period with
the Community Voices Councils.
3. Database Development and Maintenance. Continuously update the needs of 75% of
all persons 60 years of age and older in Hawaii County and keep track of services
being provided to 5,500 individuals annually.
Updated needs of 22,000 elderly; tracked 93% (5,094) individuals.
4. Education/Training. Enable older persons to receive the highest quality of care by
providing 350 caregivers and service providers with opportunities to attend 10
training workshops.
Provided 350 caregivers with 8 workshops.
5. Partners in Eldercare. Improve the communication and efficiency of 600 individuals
(Partners in Eldercare) serving older persons by providing in-service training,
network news and facilitating joint program planning and interagency coordination.
Provided 750 individuals with Partners in Eldercare resource directory. Plan to
update and print new edition in FY 2002.
Final Status Report on Program Objectives for FY 2000-01
AGING
AGING
6. Public Information. Increase the older person's knowledge of and access to
community resources by providing 4,000 persons with 36,000 units of information.
At least 23% who receive information will be positively linked to services.
Objective achieved. Provided 4,000 persons with 36,000 units of information.
Outcome: 30% of those that responded to a survey indicated that they were
positively linked to services as a direct result of information in the Silver
Bulletin.
Services Contracted to Private/State Agencies
1. Adult Day Care/Health. Enable 22 frail/vulnerable older persons to live safely within
their homes by providing them with 3,870 hours of day care services.
Objective achieved. Provided 25 older persons with 4,503 hours of day care
services.
2. Case Management. Assist 665 frail/vulnerable older persons to live safely within their
communities by providing them with 10,986 hours of assessment, counseling,
diagnosis, service coordination, and follow-up.
Provided 139% (925) of older persons with 92% (10,152) of hours of services.
3. Home -Delivered Meals, Assist 20 homebound elderly to remain at home by providing
them with 2,200 meals which meet 1/3 the daily recommended dietary allowances.
Objective achieved. Provided 22 homebound elderly with 2, 310 meals.
4. Homemaker. Enable 25 frail/vulnerable older persons to live safely within their
homes by providing them with 1,225 hours of chore services.
Provided 216% (54) of older persons with 61% (746) of hours of services.
5. Kupuna Care. Enable 1,080 older persons to have access to programs and services
that are needed to live independent and dignified lives by providing them with 50,366
units of adult day care, case management, personal care, home -delivered meals,
attendant care, chore, homemaker/housekeeper, and assisted transportation services.
Seventy-five percent of persons receiving services through the Kupuna Care program
will show an improved ability to remain in their own homes.
Provided 105% (1,134) of older persons with 94% (47,583) of units of Kupuna
Care services.
Final Status Report on Program Objectives for FY 2000-01
AGING
AGING
6. Legal Services. Enable 350 senior citizens to obtain and receive benefits to which
they are entitled by providing them with 1,786 hours of information on entitlement
programs, the legal process, and individual rights.
Provided 75% (262) of senior citizens with 102% (1,825) of hours of services.
Personal Care. Enable 95 frail/vulnerable older persons to live safely within their
homes by providing them with 3,000 hours of personal care services.
Objective achieved. Provided 118 older persons with 4,024 hours of services.
Transportation, Assisted. Enable 10 frail/vulnerable persons to live within their
communities by providing them with 300 trips to health-related facilities, grocery
stores, and service -providing agencies. Trips include staying with the passenger and
assisting him/her to obtain needed services.
Provided 120% (12) of persons with 82% (247) of assisted transportation trips.
9. Transportation. Enable 300 older persons to attend a congregate meal site three to five
days per week, and shop for food and personal necessities at least once a week by
providing 60,000 units of transportation.
Provided 103% (310) of older persons with 91% (54,651) of units of
transportation.
Contracts to the Elderly Activities Division, Department of Parks & Recreation.
(Note: Funds provided to the Elderly Activities Division are deposited directly to its
respective accounts and the figures below are estimates of what they will provide.)
1. Chore. Enable 75 frail/vulnerable older persons to live safely within their homes by
providing them with 4,066 hours of chore services.
Provided 91% (68) of older persons with 128% (5,195) of hours of services.
2. Congregate Meals. Maintain or improve the nutritional status, social well-being, and
general health of 1,000 older persons by providing them with 105,000 meals in a
congregate setting over a 12 -month period. Seventy percent of congregate meal
participants will show an improvement in their nutritional risk assessment scores.
Provided 114% (1,140) of older persons with 88% (92,348) of congregate meals.
Outcome: Objective achieved. 70% of participants surveyed maintained or
improved their nutritional risk assessment scores.
Final Status Report on Program Objectives for FY 2000-01
AGING
AGING
Employment. Improve the financial well-being of 58 older individuals by providing
them with part-time employment opportunities, and placing at least 8 enrollees in
unsubsidized works.
Objective achieved. Provided 69 older individuals with part-time employment
opportunities, and placed 12 enrollees in unsubsidized employment.
4. Home -Delivered Meals. Assist 275 homebound elderly to remain at home by
providing them with 44,026 meals which meet 1/3 the daily recommended dietary
allowances. Seventy percent of home -delivered meal participants will show an
improvement in their nutritional risk assessment scores.
Objective achieved. Provided 481 homebound elderly with 44,026 meals.
Outcome: Objective achieved. 70% of participants surveyed maintained or
improved their nutritional risk assessment scores.
5. Information and Assistance. Increase the older person's knowledge of and access to
community resources by providing 4,000 persons with 10,000 units of information.
At least 12% who receive information will be positively linked to services.
Provided 85% (3,382) of older persons with 137% (13,709) units of information.
Outcome: Objective achieved. 15% of older persons surveyed who received
information, were positively linked to services.
6. Nutrition Education. To improve or maintain the health and nutrition of 1,200 older
persons by providing them with 300 units of nutrition education services.
Objective achieved. Provided 1,269 older persons with 300 units of services.
Outreach. Assess the needs of 1,050 older individuals who do not currently receive
services. At least 10% of those assessed will be positively linked to services. At least
30% of seniors assessed will use the discount listing that is handed out as part of the
outreach service.
Objective achieved. Assessed the needs of 1,054 older individuals.
Outcomes: Objectives achieved. 12% of older persons assessed were linked to
services. 35% of older persons assessed indicated use of discount listing.
8. Transportation, Assisted. Enable 10 frail/vulnerable older persons to live within their
communities by providing them with 300 trips to health-related facilities, grocery
stores, and service -providing agencies. Trips include staying with the passenger and
assisting him/her to obtain needed services.
Incorrect objective for Elderly Activities Division.
Final Status Report on Program Objectives for FY 2000-01
AGING
AGING
9. Transportation. Enable 150 older- persons to attend a congregate meal site three to five
days per week, and shop for food and personal necessities at least once a week by
providing 17,000 units of transportation. Enable 900 older persons to have access to
medical, health, and other community resources by providing 33,000 units of
transportation services.
Provided 117% (176) of older persons with 98% (16,700) of units of congregate
meal flte transportation.
Objective achieved.. Provided 1,320 older persons with 36,094 units of
transportation services.
10. —Volunteer Service . Erffiance the mental and physical health of 1,000 persons 55 years
of agic and -older by providing them with meaningful volunteer opportunities. NNinety
0
percent of volunteers responding to an annual RSVP evaluation will indicate that they
enjoy their volunteer woriz, feel that they are being productive, and/or are appreciated.
Objective achieved. Provided 1, 400 persons with volunteer opportunities.
Final Status Report on Program Objectives for FY 2000-01
I V1 IL D - - Ei, F -l' 1 / E/ Nr f-:, S—: )/ E 1 /-, � We f C
CIVIL DEFENSE AGENCY
CIVIL, DEFENSE
Continue the development of a supply and storage system at the civil defense
warehouse for all emergency equipment and supplies.
This has been completed.
2. Continue to review and update tsunami evacuation maps.
This is an ongoing project. However, we are at a standstill at this time. The
individual we were working with from Data Systems resigned his position. We
are hoping as soon as a replacement is found we can continue this program.
Continue the priority of working with all segments of the community in developing
emergency -response plans.
As to date, we have completed the following exercises:
a. Continue to coordinate and participate in emergency preparedness exercises.
Hospital Exercises 2
Kona Community Hospital
North Hawai'i Community Hospital
Kohala Hospital
School Tsunami Evacuation Exercise 3
Chiefess Kaipolani Elementary School
Airport Exercises 2
Hurricane Exercises
and others as required.
Terrorism Exercise in Washinton D.C.
Hawaii Electric Light Co. Terrorism Exercise
Police Recruit Training — Recruit Class #60
b. Continue to coordinate and participate in training for emergency response for the
following: Orchidland Community Association, Forest Solutions, Waikoloa
Community Association, care homes and others as required.
This is, also, ongoing. We have meetings at least once a year and in some
cases quarterly. We have also added, Hawaiian Ocean View Estates, Kapoho
Beach Lots. We have hospital drill planning for Ka'u Hospital, North
Hawai'i Community Hospital, Hilo Medical Center, Kohala Hospital, and
Kona Community Hospital. We also have emergency response planning for
Hilo Union School, Hualalai Academy and Kamehameha Preschools and
Kamehameha School Hawaii Campus (Kea'au).
Six Month Progress Report on Program Objectives for FY 2001-02
CIVIL DEFENSE AGENCY
CINTIL DEFENSE
4. Review and expand shelter programs for Hawaii County. Finalize plans for three (3)
schools, Kea`au Elementary, Kea`au High, and Kealakehe High, once construction is
completed.
Inspection of the above schools for our expanded shelter program has not been
completed.
5. Continue to administer Office of Justice Program (OJP) Grants for Weapons of Mass
Destruction (WMD) Program.
Since September 11, 2001, this program has taken on additional importance. We
are in the second year of purchasing equipment. We are aggressively trying to
get this done as soon as possible.
6. Continue the development of an emergency response plan with the Department of
Water Supply to insure water availability should there be a portion or islandwide
power disruption over an extended period.
Both the Department of Water Supply and ourselves are continuing to look for
grant money to start this program. We need approximately $2.5 million.
7. Complete the County of Hawaii Terrorism Plan (will be an annex to the County
Emergency Operations Plan [EOP]) by June 30, 2002.
We are still on target for a June 30`h completion date.
8. Complete the County of Hawaii Hazardous Materials Plan (will be an annex to the
County EOP) by June 30, 2002.
Completion of this plan may be extended a few months.
9. Coordinate the replacement and upgrading of the Kawaihae #1 outdoor warning siren,
and the addition of an outdoor warning siren for the Kehena area. Plans will be
completed by June 30, 2002.
Doth projects are in the bidding process.
Six Month Progress Report on Program Objectives for FY 2001-02
CIVIL DEFENSE AGENCY
CIL DEFENSE
1. Continue the development of a supply and storage system at the civil defense
warehouse for all emergency equipment and supplies. Finalize system for barricades,
flags, and stands by December 2000.
The tsunami flag and barricade systems is completed. It, now, includes Parks
and Recreation, Public Works, Fire, State Airports and State Highways in the
distribution of flags and barricades during an emergency that involves an.
evacuation.
2. Continue to review and update tsunami evacuation maps. Complete update and
distribution of Kona and South Kohala maps by September 2000.
This is an ongoing project. Kona and South Kohala maps have not been
completed at this time.
3. Continue the priority of working with all segments of the community in developing
emergency -response plans.
a. Worlk with the public sectors in hazard/risk awareness and response preparedness.
Review and update police, public works, fire, and parks Standard Operating
Procedure (SOP).
b. Develop and conduct training and exercise programs for emergency response.
Hospital Exercise 2
Kona Community Hospital
Kohala hospital
Hurricane Exercise
Makani Pahill 2001
School Tsunami Evacuation Exercise 2
Chlefess, Kapilolani Elementary School
Keankaha Elementary School and Kamehameha East Hawaii
Elementary School and Kamehameha PreSchool
Police Recruit Training I
Police Recruit Class #59
c. Work with comm. unity associations to enlist their assistance in emergency
response. Complete plans for three community associations.
These above are ongoing yearly projects and programs. The above exercises and
training were completed in fiscal year 2000-2001.
Final Status Report on Program Objectives for FY 2000-01
CIWL DEFENSE AGENCY
CIVIL DEFENSE
4. Review and expand shelter programs for Hawaii County. Complete plans for new
schools (Kea'au Elementary, Kea'au High, and Kona High.
This is in ongoing yearly project. Plan reviews for Kea'au Elementary, Kea'au
High, and Kealakehe High Schools have not been completed.
5. Participate in Project linpact activities. Complete projects for four generators and for
American Red Cross training.
This has now been completed. We completed purchase of a 45 kw generator for
KIPA Radio; 6.3 kw generator for Big Island Radio Studio; 20 kw generator for
the Kk-BG tower. We have accepted transfer of a 300 kw generator from Police;
we are in the process of getting it into operating condition; we are putting it on a
P.
trailer; we are adding an exhaust system and tank system for emergency polver
use. The American Red Cross contract has been awarded.
Final Status Report on Program Objectives for FY 2000-01
CIVIL SERVICE
CIVIL SERVICE
1. Review and process position description reviews within five workdays of receipt.
75 requests received; 100% of requests processed within five workdays.
2. Review and process reallocations for recruitment within 30 workdays of receipt.
34 requests received; 100% of requests processed within 30 workdays.
Represent the Mayor in collective bargaining as required within time limits
prescribed by law.
This is work in progress. Negotiation process initiated with all bargaining units
for contracts effective 7/01/03 — 6/30/05. Negotiations required by law to be
completed by January 31, 2003. We are actively participating and representing
the Mayor in this process.
4. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step
3 appeal.
Sixteen new grievances heard. Action taken (decision and/or settlement) within
60 days on 14 cases. Two cases remain unresolved beyond the 60 -day limit as we
have agreed with the Union involved to allow additional time to enable
settlement discussions to continue.
5. Develop and deliver contract interpretations, advisories, and procedures on a
quarterly basis.
Two advisories issued in first quarter. Two contract interpretations issued in
second quarter.
6. Conduct monthly training on appropriate subjects.
Eleven sessions have been held.
7. Answer all department inquiries relating to the administration and interpretation of all
collective bargaining agreements and executive orders within 14 days from date of
request if it doe not require inter jurisdictional action, 30 days if it does not.
All Inquiries responded to within 30 days from date of request.
Six Month Progress Report on Program Objectives for FY 2001-02
CIVIL SERVICE
CIVIL SERVICE
S. Provide background and other technical information required by the Corporation
Counsel's Office for the arbitration of grievances within 14 days from the date of the
request.
Two requests received — responded to all requests within one day.
9. Arrange for six courses from outside resources in areas of supervisory development,
skills development, and awareness training.
Three courses have been conducted by outside resources
10. Develop and sponsor an annual pre -retirement workshop for County and State
employees.
Pre -retirement workshop held on September 6 at Aunty Sally Kaleohano's Luau
Hale. Approximately 198 County and State employees attended.
11. Develop and sponsor an annual clerical seminar for County employees.
The clerical seminar is normally held during the 4 t fiscal quarter.
12. Facilitate an annual employee awards program.
Annual employee awards program was facilitated on 5 October.
13. Publish monthly County newsletter.
A County newsletter has been published each month.
14. Coordinate the placement of 15 CVE students within the County.
12 CVE students (80%) were placed within the County. Hawaii Community
College was unable to refer a sufficient number of students because of a low
program enrollment.
15. Conduct agency audits on personnel files, temporary assignment records, etc. — one
audit within each 45 -day period.
Agencies Audited: Corporation Counsel, Data Systems, Finance, Liquor Control,
Mass Transit, Prosecuting Attorney. Goal met.
Six Month Progress Report on Program Objectives for FY 2001-02
CIVIC, SERVICE
.........,................................
CIVIL SERVICE
16. Review and audit properly completed and submitted payroll certification forms within
5 workdays of receipt.
Number of properly completed 2079
transactions:
Number of transactions that took
longer than give work days: 34
98.4% of properly completed transactions processed within five workdays of receipt.
A vacancy occurring in the employee relations division caused the delay in
processing transactions within five working days.
17. Review and act upon properly completed and submitted Flexible Spending Plan
change in status forms within two workdays of receipt.
Number of properly completed 71
forms:
Number of forms that took longer
than two work days:
98.6% of properly completed forms were processed within two workdays of receipt.
The one transaction was processed within a 5 work days as work priorities
needed to be shifted during that time.
18. Establish eligible lists as follows:
• Within 31/4 months for those recruitments requiring only a written examination or a
training and experience evaluation (T&E).
Established 34 out of 38, or 90%, of eligible lists within 3 1/4 months.
The established timeframe for 4 recruitments was not met because division was
not at full operational level for 3 months because of a changeover in
personnel. A position was vacated and staff spent time training the new
employee.
Six Month Progress Report on Program Objectives for FY 2001-02
CIVIL SERVICE
.. .........
CIVIL SERVICE
Within 4 months for those recruitments requiring a written examination and a training
and experience evaluation (T&E).
There were no recruitment requests during this period requiring a written
examination and a training and experience evaluation.
• Within 41/2 months for those recruitments requiring a written examination or a
training and experience evaluation (T&E) and a performance test.
Established 3 out of 4, or 75%, of eligible lists within 4 %i months.
Timeframe for 1 recruitment was not met because of division not being at full
operational level for 3 months as noted above.
19. Certify (refer) names from available eligible lists to employing department within 5
workdays from receipt of the request for the list.
195 requests were received and for all 195 requests we certified (referred) names
within 5 workdays.
20. Drug test a minimum of 50% of all fire fighting personnel, 50% of employees with
CDL covered under Federal DOT rules.
20.37% of 270 Fire personnel subject to testing tested.
25.74% of 136 CDL personnel subject to testing tested.
The 20.37% rate is attributable to the fact that selection for testing is done on
a fire station and shift basis. Thus, the number of employees tested during
any given period is dependent upon the staffing level of the station pulled. If
a significant number of stations with smaller staff are pulled in a given
period, the test rate will naturally be low.
21. Alcohol test a minimum of 10% of all fire fighting personnel, 10% of employees with
CDL covered under Federal DOT rules.
8.89% of 270 Fire personnel subject to testing tested.
5.88% 136 CDL personnel subject to testing tested.
Six Month Progress Report on Program Objectives for FY 2001-02
CIVIL SERVICE
CIVIL, SERVICE
22. By June 30, 2002, promulgate and implement new rules to replace civil service rules
and statutes designated to be repealed on 7/1/02.
This remains work in progress. Public hearing(s) for new rules to replace civil
service rules and statues tentatively planned for May 2002.
23. By June 30, 2002, have promulgate executive orders to provide for wages, hours, and
other terms and conditions of employment for employee excluded from collective
bargaining.
This remains work in progress. This work is contingent upon the wages, hours,
terms, and conditions of employment negotiated for included employees.
Negotiations for this purpose have not been completed.
24. Conduct a comprehensive review of departments and agencies to evaluate their
internal safety programs and levels of commitment to workplace safety by September
2001.
Behind timetable because of a delay in hiring of health and safety administrator
(July 16, 2001), and because other pending matters required a higher priority (e.g.
filing two vacancies in the division). However, in October 2001 we arranged with the
State Hawaii Occupational Safety and Health Office (NIOSH), to begin conducting
comprehensive reviews of County departments and agencies. The Department of
Liquor Control, Mass Transit Agency, and Department of Water Supply were
evaluated HIOSH in October of 2001. In April of 2002, the Waste Water Division is
scheduled to be evaluated by NIOSH. We are continuing our efforts in this area.
25. Assist departments and agencies with corrective action by the end of FY 2002, of any
deficiencies identified in the comprehensive review.
Assisted Department of Liquor Control, Mass Transit Agency, and Department
of Water Supply with corrective action of deficiencies identified in
comprehensive reviews. We are continuing our efforts in this area.
26. Reestablish a reporting and record keeping system of workplace injuries and property
damage for purposes of publishing an annual report (on a fiscal year basis) of all
workplace injuries and property damage.
System reestablished.
Six Month Progress Report on Program Objectives for FY 2001-02
,0-117
OWL SERVICE
CIVIL SERVICE
1. Review and process position redescription reviews within five workdays of receipt.
Out of total 1.38 rediscription review requests received, 125 were reviewed and
process within five workdays. The remaining 13 positions were part of a larger
reorganizational or classification review process, and these were processed w-ith
as the larger reorganiTational or classification review process was completed.
2. Review and process reallocations for recruitment within 30 workdays of receipt.
Ninety-nine reallocations for recruitment were received, with all being processed
within five workdays of receipt.
3. Represent the Mayor in collective bargaining and complete negotiations for new
collective bargaining agreements i,-Ulpits 01, 02, 03, 04, and 13) within time limits
prescribed by law.
BU -01 negotiations completed — tentative agreement reached. Pending approval
of cost -items by legilldative bodies. BU -02, 03, 04,13 arbitration decisions
rendered — pending approval of cost items by legislative bodies. BSI-11---
Arbitrator's
U-11—Arbitrator's decision rendered - pending approval of cost items by legislative
bodies. All pertinent meetings and negotiation sessions attended representing
the Mayor.
4. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step
3 appeal,
Update. 18 new grievances heard. Action taken (decision and/or settlement.)
within:60 days on all. cases.
Develop and deliver contract interpretations, advisories, and procedures within 30
days from assignment.
One procedure assigned — completed within 30 days from assignment.
6. Conduct monthly training on appropriate subjects.
Training was conducted on a monthly basis up until September 2000.
Anticipating having -a training officer on board by then, we ceased training so
that new trainer would take over program, Because of recruitment difficuloy, we
weren't able to have trainer on. board till February 2001. New trainer has spent
first Ax months identifying training needs of the County and in assisting
departments with organizational development.
Final Status Report on Program Objectives for FY 2000-01
SER C
ISL SERVICE
7. Answer all departmental inquiries relating to the administration and interpretation of
all collective bargaining agreements and executive orders within 14 days from date of
request if it does not require inter jurisdictional action, 30 days if it does.
We have not kept a tally of actual numbers as majority of requests is done orally
to which we have immediately responded. In. line with providing interpretations,
we have. attended several meetings with departments and Unions on
advisory`consultative,natters. l xa plese eater Supply baseyard
closure! consolidation; DP's' implementation of unauthorized ;LWO P
procedures; p ly. implementation of Unit Ol -sick leave investigation provisions;
Police department sick leave investigation; salary overpayment procedures for
all departments as per new knit lit provision.)
8. Provide background and other technical information required by the Corporation
Counsel's Oif lee for the arbitration of grievances within 14 days from the date of
request.
Three requests were received all of which we responded to within a day's time.
9. Arrange for six courses frorn outside resources in areas of supervisory development,
skill development, and awareness training.
Five sessions on workplace violence was arranged for and presented.
10. Develop and sponsor pre -retirement workshop for County and State employees.
Pre -retirement workshop was hell on September 7, 2000.
11. Develop and sponsor clerical seminar for County employees.
No clerical seminar was held this year because of our department sponsorship of
the anneal conference of civil service commissioners and personnel directors
held in June 2000.
12. Facilitatc annual employee awards program.
Awards program held on October 5, 2000.
13. Publish monthly County newsletter.
Monthly newsletter has been published.
Final Status report on Program Objectives for FY 2000-01
CIVIL SERWCE
CIVIL SERVICE
14. Coordinate the placement oIN 5 CIVE students within the County.
All positions were filled in September 2000.
15. Conduct agency audits on personnel files, temporary assignment records, etc. --one
audit within each 45 -day period.
Able to conduct 7 audits of the planned 8. Other priorities, including the
processing of pay transactions resulted in one less audit than planned.
16. Review acid audit properly completed and submitted payroll certification forms within
5 workdays of receipt.
Out of total of 6077 transactions processed, 292 were returned back to
departments for further work. Because of other work priorities 375 transactions
took longer than five working days; none of which resulted in any delay of
appropriate personnel actions.
17. Review and act upon properly completed and submitted Flexible Spending Plan
change in status form: within two workdays of receipt.
A total of 202 change in status forms were received, of which 27 weren't
properly completed, causing delays in processing. Of the remaining 175
properly, completed requests, only four took longer than two working days (took
3) because of other priorities; however, the I day delay did not adversely impact
employees involved.
18. Establish eligible lists as follows:
0 Within 3-1!4 months for those recruitments requiring only a written examination or a
training and experience evaluation(T&E).
Established 67 out of 69, or 971% of eligible lists within 3 1/4 months. We were
unable to meet the timeframe for .14 open -competitive recruitments because we
were hGstins the annual conference of civil service commissioners & personnel
directors in Kailua-Kona on June 6-8, 2001. Staff efforts were geared towards
planning program agenda and securing speakers for the conference, and
assisting with other conference preparations. These. 2 lists were subsequently
establis 'hed several weeks later after the conference.
Final Status Report on Program Objectives for FY 2000-01
CIVIL SERWCE
CIVIL SERVICE
• Within a months for those recruitments requiring a written examination and a training
and experience evaluation (T&E).
Established 2 out of 3, or 67%, of eligible lists within 4 months. The one list was
the Police Sergeant/Detective promotional list which we were not able to
establish until five months after request for the list because of other priorities.
• Within 4-1/2 rnonths for those recruitments requiring a written examination or a
training and experience evaluation (T&E) and a performance test.
Established 5 out of 6, or 83%, of eligible lists within 4 % months. The one last
was for Police Officer 1(police recruit) which took was one weep longer to
established the eligible lista This was because during this time period, one staff
member retired, and preparations were ongoing for hosting the annual
conference of civil service commissioners and personnel directors.
19. Certify (refer) names from available eligible lists to employing department withft,, 5
workdays frorn receipt of tine regulest for the list.
Processed 393 out of 393, or 100®x®, of certifications within 5 workdays.
20. Arrange for ug/alcohol tests in compliance with Federal BOT rules for CDL
employees and the collective bargaining agreement and memorandum of agreement
for drub: alcohol testing for fire fighting employees.
For drug and alcohol testing in compliance with, Federal DOT rules, 105 drug
tests were performed and 27 alcohol tests were performed. These tests were-
done
eredune in compliance with applicable rules and collective bargaining agreements.
For drug and alcohol testing of lire fighting employees, 160 drug tests and 55
alcohol; tests were performed in compliance with the memorandum of agreement
for fare fighters.
Final Status Report on Program Objectives for FY 2000-01
SERVICE
SAFETY COORDINATOR'S OFFICE
1. Distribution of Safety Policies with incumbent Mayor's message by February 20€11
with reinforcement of Back to Basic Safety Program.
*Not achieved.
2. Coordinate establishment of Accident Prevention Program in each department by
June200.
*Not achieved,
3. Require first quarterly report, September 30, 2000, and annual reports on June 30 of
each year, of the Accident Prevention Programs.
*Not achieved,
4. Training and education to departments is on going.
Able to arrange with Ken Hirai, WISH consultant.
5. Update statistical analysis and record keeping.
Have departmental reports and summaries available.
6. Implementation of NIOSH Partnership, July 1, 2000.
Partnership established.
*We have no explanation as to why the safety coordinator was unable to achieve
these things. On December 5, 2€100, the Safety Division was transferred to our
department, however, the administrative position was not part of the transfer;
the position was in fact abolished. No priority was liven towards meeting these
objectives because of the lack of expertise of the director of personnel and staff.
We subsequently got the administrator position restored, and filled the position
on ,full° 16, 2001.
Final Status Report on Program Objectives for FY 2000-01
COR ORATION COUNISSEL
CORPORATION COUNSEL
.... _ .. ........ .... . _.
LITIGATION PROGRAM
1. Develop a litigation team committed to the aggressive representation of the County.
This team will be respected by members of the bar, and be regarded as polished and
effective litigators willing to take cases to trial.
Achieved. The litigation division has aggressively pursued cases, prevailing in a
number of significant matters, including Anderson and Pavao.
2. Reduce the response time for claims filed against the County of Hawai'i under the
Hawaii County Charter (1991). In the coming Fiscal Year, 25% of all claims filed
against the County of Hawaii will receive a decision on whether to accept or deny a
claim within fourteen (14) business days of the filing date.
Achieved. The vast majority of claims were processed and reviewed within 14
business days. However, major claims, such as claims related to damage from
the November 2000 flood, required more time. Additional time was and is
necessary to assess the magnitude of damage and determine wether the County
is responsible, to await federal monies, to try and prioritize claims, and the life.
3. Improve pre-trial motions practice. In all non-complex cases, the Litigation Division
will file disposition pre-trial motions in 25% of all new cases.
Achieved. Where there were no genuine issue of fact, dispositive pretrial
motions were filed. Several of those motions were granted. Where a court had
denied such a motion, the case was either settled or set to go to trial.
4. Improve inter -departmental communication. The Litigation Division will contact all
major County departments to schedule a meeting to discuss ongoing cases, the scope
of liability and methods to reduce the department's exposure to unnecessary risks.
Achieved. With the introduction of our networking and e-mail system,
communication with departments has been enhanced. Attorneys were
encouraged to and did improve communication with their client departments.
5. Control the settlement of pending lawsuits by only recommending settlement when
quantifiable and articulable justification exists.
Achieved. Prior to any settlement recommendation, discovery was conducted to
determine the facts and circumstances of a lawsuit. Extensive legal research and
analysis was then undertaken to determine whether a case should be settled.
Thus far, since July 2001, a thorough review of the facts and legal issues have
been conducted and completed before any settlement proposal had been
recommended.
Six Month Progress Report on Program Objectives for FY 2001-02
CORPORATION COUNSEL
COUNSELING & DRAFTING DIVISION
1. Review of documents. The Division will review and approve 75% of legal documents
submitted by the various County departments and agencies within seven (7) business
days or less. Such approval will include a thorough analysis of potential legal
exposure and liabilities.
Achieved. Deceived 552 documents and approved 526 for 95% completion rate.
2. Drafting documents and legislation. Seventy-five percent (75%) of all departmental
and agency requests for drafting of legal documents and legislation will be submitted
to the requesting department or agency within fourteen (14) business days or less.
Achieved. Deceived requests for 39 documents and completed 30 documents for
76% completion rate.
3. Written Request for a Legal Opinion. Seventy-five percent (75%) of all departmental
and agency requests for a formal legal opinion will be submitted to the requesting
department or agency within fifteen (15) business days or less.
Achieved. Deceived 129 requests and issued 99 opinions for 76% completion
rate.
4. Other Requests for Legal Service. Fifty percent (50%) of all departmental and agency
requests for legal services that does not involve any formal written response or
extensive legal research will be completed within seven (7) business days or less.
Achieved. Deceived 159 requests for other services and completed 111 for a 69%
completion rate.
5. Training for Board and Commission Members. The Division will conduct a yearly
training session for all substantive Boards and Commissions to prevent procedural
and substantive errors, including recall training as requested by the Boards and
Commissions.
Partially achieved. Newly commissioned boards and commission from the
November 2000 election received training. Also, Office of Information Practices
training was held for all employees, board and commission members during
October 2001.
Six Month Progress Report on Program Objectives for FY 2001-02
CORPORATION COUNSEL
FAMILY SUPPORT DIVISION
(HIL.O & LONA OFFICES)
1. Collect a minimum of $400,000 in delinquent child support payments.
Achieved. From July 1, 2001 to January 3, 2002, the Family Support Division's
collection enforcement activities have resulted in $273,794.37 in delinquent child
support payments.
2. Continue to improve staff productivity on the KEIKI automated system.
Since July 1998, the Child Support Enforcement Agency and its computer
system vendor staff have worked with the Family Support Division staff to
reduce errors on the KEIKI system. Although there is no way to quantifiably
measure KEIKI error reductions since July 2000 to present, there has been
significant reduction of KEIKI.
3. Provide twice yearly, updates and training to staff members on changes in federal
requirements, paternity establishment, child support establishment, enforcement,
distribution and interstate case processing.
Achieved. The Child Support Enforcement Agency provides information
training through monthly bulletins and updated KEIKI "Help" sections.
Six Month Progress Report on Program Objectives for FY 2001-02
CORPORATION COUNSEL
...... . 11 .. ..........
BOARD OF ETHICS
1. Revise procedural rules to require a minimal filing and processing fee for complaints
for an informal, investigatory or formal advisory opinion.
Not achieved clue to lack of sufficient committee members. The first board
meeting held in October 2001= ----insufficient time to review and revise rules.
2. Review and revise the procedural rules.
Not achieved due to lack of sufficient committee members. The first board
meeting held in October 2001—insufficient time to review and revise rules.
3. Review and revise the Financial Disclosure Form and reduce the time and paperwork
associated with the filing of that document.
Not achieved. Currently reviewing financial disclosure reporting to try and
streamline system.
Six Month Progress Report on Program Objectives for FY 2001-02
CORPORATION COUNSEL
NSEL
LITIGATION PROGRAM
1. Deduce the response time for claims filed against the County of Hawaii under the
Hawaii County Chwrter (1931). In the coming Fiscal Year, 25% of all claims filed
.against the County of Hawaii wdl receive a decision on whether to accept or deny a
claim within fourteen (14) business days of the filing date.
Achieved. The vast majority of claims were processed and reviewed within 14
business days. However, major claims, such as claims related to damage from
the November 2000 flood, required more time. Additional time was and is
necessary to assess the magnitude of damage and determine whether the County
is responsible, to await federal monies, to try and prioritize claims, and the tire.
2. Improve, pre --trial motions practice. In all non-complex cases, the Litigation Division
will file disposition pre-trial motions in 25% of all new cases.
Achieved. Where there were no genuine issue of fact, dispositive pretrial
motions were filed. Several of those motions were granted. Where a court had
denied :such a motion, the case was either settled or set to go to trial.
3. Improve inter -departmental communication. The Litigation Division will contact all
major County departments to schedule a meeting to discuss ongoing cases, the -cope
of liabiity and methods to reduce the department's exposure to unnecessary risks.
Achieved. With the introduction of our networking and e-mail system,
communication with departments has been enhanced. Attorneys were
encouraged to and did improve communication with their client departments.
4. Control the settlement of pending lawsuits by only recommending settlement when
quantifiable and articulable justification exists.
Achieved. Prior to any settlement recommendation, discovery was conducted to
determine the facts and circumstances of a lawsuit. Extensive legal research and
analysis was thea undertaken to determine whether a case should be settled..
Thus far, since July 2001, a thorough review of the facts and legal issues have
been conducted and completed Before any settlement proposal had been:
recommended.
Final Status Deport on Program Objectives for FY 2000-01
CORPORATION COUNSEL
COUNSELING & DRAPING DIVISION
1. Review of Documents. The Division will review and approve 80% of legal
documents submitted by the various County departments and agencies within seven
(7) business days or less. Such approval will include a thorough analysis of potential
legal exposure and liabilities.
Achieved. Received 1,377 documents and approved 1,296 for 94% completion
rate.
2. Drafting documents and legislation.. Sixty percent (60%) of all departmental and
agency requests for drafting of legal documents and legislation will be submitted to
the requesting department or agency within fourteen (14) business days or less.
Partially Achieved. Received requests for 153 documents and. completed 90
documents for 59% completion tate.
3. Written Request for a Legal Opinion. Sixty percent (60%) of all departmental and
agency requests for a for al leg h opinion will be submitted to the requesting
department or agency within tiffteen (15%) business days of less.
Achieved. Received 405 requests and issued 252 opinions for 62% completion
rate.
4. Cather Requests for Legal Service. Sixty percent (60%) of all departmental and
agency;requests for legal services that does not involve any formal written response
or extensive legal research will be completed within seven (7) business days or less.
_achieved. Received 2529 requests for other services and completed 171 for :a.
68% completion rate.
5. Training for Board and Commission. Members. The Division will conduct a yearly
training session for a¢l substantive Boards and Commissions to prevent procedural
and substantive errors.
Partially achieved. Newly commissioned boards and commission from the
November 2000 election received training.
Final Status Report on Program Objectives for FY 2000-01
CORPORATION COUNSEL
FAMILY SUPPORT DIVISION
(HILO & KONA OFFICES)
1. Improve staff productivity on the KEHU automated system by reducing errors by
.30%
Achieved. Since July 1998, the Child Support Enforcement Agency and its
computer system. vendor staff have worked with the Family Support Division
staff toreduce errors on the KETKI system. Although there is no way to
quantifiably measure KEIKI error reductions since July 2000 to present, there
has been significant reduction of KEIKI errors by staff, particularly in inputting
court orders into the system, The Child Support Enforcement Agency also has a
statewide Help Desk that receives computer error complaints. The response
time has generally been prompt and has helped to considerably lessen the errors
in the system.
2. Provide twice yearly, updates and training to staff members on changes in federal
requirements, paternity establishment, child support establishment, enforcement,
distribution and interstate case processing.
Achieved. The Child Support Enforcement Agency provides informational
traininthrough monthly bulletins and updated KEIKI "Help" sections. On
9
March l6, 2001, the Family Support Division staff attended a training session on
reading Child Support Entbre-ement Agency case financial records.
3. Work with Circuit and Family Court to reduce the time spent on processing cases by
10%
Achieved. The Family Support Division staff regularly works with the courts to
process uniform form documents that make reviewing of documents faster by
court staff.
4. Collect a minimum of$200,000in delinquent child support payments.
Achieved.
Final Status Report on Program Objectives for FY 2000-01
CORPORATION C SEI
BOARD OF ETHICS
1. Revise procedural roles to require a minimal filing and processing fee for comphiints
for an informal, investigatory or formal advisory opinion.
Not achieved due to lack of sufficient committee members.
2. Review and revise the procedural rules.
Not achieved due to lack of sufficient committee members.
Review and revise the Financial Disclosure Form and reduce the time and paperwork
associated with the filing of that document.
Not achieved.. Currently reviewing financial disclosure reporting to try and
streamline system.
Final Status Report on Program Objectives for FY 2000-01
0 U N C 0 U N C I LC�
COUNTY COUNCIL/CL,EIRK
COUNCIL/CLERK
Clerk's Office -Council and Committee Services Sections
1. Provide copies of ordinances within 30 days after final reading of all bills.
Objective being achieved.
2. Complete minutes of council and committee meetings within 30 days.
Objective being achieved, with the exception of minutes for the council's
executive sessions.
3. Provide copies of official Council/County of Hawai'i records to facilitate
understanding of County laws and documentation.
Objective being achieved.
4. Complete development of the Clerk's Office Records System, a computerized
legislative history data base system of archiving and retrieving records of the Clerk
and the Council.
Objective achieved.
Reprographics Invision
Move up all necessary equipment from the Hilo Armory to a larger office area within
the County Building.
Objective achieved.
Legislative Auditor's Office
1. Draft reports for Committee items necessitating action by the Council describing
Committee discussion and recommended Council action.
Objective being achieved.
2. Prepare reports to the Council for the County's representative regarding the Hawaii
State Association of Counties' executive committee meetings.
Objective being achieved without off -island staff travel to most meetings.
Six Month Progress Report on Program Objectives for FY 2001-02
COUNTY COUNCIL/CLERK
.............
COUNCIL/CLERK
3. Screen state legislative bills having potential county impact of interest to the County
Council and prepare a list for the council members on a timely basis.
Objective being achieved.
4. Prepare legislative testimony on measures at the request of council members for
submittal to the state legislature.
Objective being achieved.
5. Facilitate the conduct of the county's annual independent audit report as required by
the Hawaii County Charter.
Objective being achieved.
6. Attend Council's budget and program review sessions conducted by the Committee
on Finance and prepare a report for the Committee to the Council.
Sessions are scheduled in March and April 2002.
Six Month Progress Report on Program Objectives for FY 2001-02
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
1. Provide technical support in reapportioning Council Districts.
Objective almost completed.
2. Standardize and document all voter registration and absentee voting procedures.
Objective being achieved.
3. Update address range files.
Objective being achieved. Process ongoing.
4. Digitize signatures of voter registration files for absentee verification, petition
verification, and candidate filing verification.
Objective being achieved.
5. Conduct voter education and voter registration program for all high school seniors.
Objective being achieved.
Six Month Progress Report on Program Objectives for FY 2001-02
COUNn/ COUNCILICLERK
COUNCILICLERic
Clerk's Qffice-Council and Comm. ittee Services Section
1. Provide copies o1fordinances within 30 days after final reading of all bills.
Objective achieved.
2. Complete minutes of Al council and committee meetings within 30 days.
Objective not achieved. Several executive session and public hearing minutes
outstanding.
3. Efficiently handle an ever-growing workload without increase in staff positions
reduction of overtime.
Objective requested to be changed.
4. Provide copies of official Council/County of Hawai'i records to facilitate
understanding of County laws and documentation.
Objective achieved.
Rpprogrg_igs Division
Move up all necessary equipment from the Hilo Armory to a larger office area within
the County Building
Objective achieved. Drill press and other equipment and machines moved to
former Water Supply space.
Legislative -Auditor's Office
1. Verify that bills and resolutions are formatted correctly against the Hawaii County
Code or other legal sources.
Objective determined to be unmeasurable.
2. Develop a summary sheet that demonstrates technical and material review by the
Legislative Auditor.
Objective achieved, Summary sheet developed.
Final Status Report on Program Objectives for FY 2000-01
COUNTY COUNCHICLERK
COUNCIL/CLERK
3. Develop a standardized file naming and retrieval system.
Objective achieved.
4. Work or, developing and implementing individual development plans (IDPs).
Objective determined to be inapplicable and unmeasurable.
Final Status Report on Program Objectives for FY 2000-01
COUNTY COUNCILICLERK
ELECTIONS DIVISION
1. Standardize and document all voter registration and absentee voting procedures.
Objective achieved. Manuals were produced documenting voter registration
and absentee procedures.
2. Obtain house numbers and street address of every voter.
Objective partially achieved. Attempted to obtain house numbers for voters, in
rural districts. in Hamakwa District, obtained 3,200 out of 4,000, or 80% of the
Douse numbers.
3. Digitize signatures of voter registration files for absentee verification, petition
verification, and candidate filing ,verification.
Objective not achieved. Network server was not replaced in time to house all
signatures.
4. introduce legislation for allmailspecial elections.
Objective achieved. Legislation was introduced but did not pass.
Final Status Report on Program Objectives for FY 2000-01
fr,-,*>
Ou
C- 0 U N' i T - 'Y� P? t - IYS I C I A, N"- i I S
:..
COUNTY PHYSICIANS
......... .....................
DEPARTMENT SUMMARY
1. Continue to serve the County diligently as in the past.
Objective being achieved.
Six Month Progress Report on Program Objectives for FY 2001-02
IWAYOR"S OFFICE
COUNTY PHYSICIANS
1. Continue to serve the County diligently as in the past.
Objective Achieved. to response to workload, the Kona Assistant County Physician
was increased to M2 time from % time. Additionally, the remaining % time and two s
positions were consolidated into a single full time County Physician to improve
accountability.
Final Status Report on Program Objectives for FY 2000-01
DATA SYSTEMS
1. Maintain 99% uptime during normal work hours (7:45-4:30 M -F) for major computer
systems administered by Data S stems De artment.
SYSTEM
MAX
DOWNTIM
%
WORK
E
UPTIME
HOURS
HOURS
Wang VS/6230
1260
-0-
100%
Data Systems Windows NT
1260
1
99.9%
LAN
County Clerk Windows NT
1260
4
99.7%
LAN
Real Property Windows NT
1260
20
98.4%
LAN
NOTE: At Real Property, there was a major incident of two disk drives
simultaneously failing on the applications server causing two days (17.5
hours) of downtime. This situation is a rare occurrence.
2. Complete 100% of mandated work requests/programming changes by deadline.
Objective is being met. Nine mandated work requests were received and completed
on time so far this fiscal year. The larger of these requests were:
• Implementation of collective bargaining agreements for UPW, HGEA,
SHOPO, and FFA employees effective July 2, 2001.
• Implementation of collective bargaining agreements for UPW employees
effective January 1, 2002.
• Modification of the Waste Water Billing system to accommodate Department
of Water Supply's new computer system.
• Federal reporting from Payroll and the Accounting system (W2/1099) for the
2001 tax year.
Complete 95% of processing on/before target date, remaining 5% within 1 day thereafter.
All data entry and processing work was completed within target timeframes after
receiving the inputs from other County departments and agencies.
Six Month Progress Report on Program Objectives for FY 2001-02
DATA SYSTEMS
.. .... .......................................... ...........,,......,.,.
DATA SYSTEMS
4. Conduct quarterly computer training classes/workshops throughout the year in the
following subject areas: Windows 95, Microsoft Word, Microsoft Excel, Microsoft
PowerPoint.
Unable to offer classes due to long-term position vacancy (Data Processing Support
Coordinator).
Locate additional office space to consolidate the department's staff and operations into one
location, where possible.
In the fall, Data Systems Department acquired the next door office space vacated by
Elections Division. The PC -LAN branch was moved to this area and their former
office area was returned to Finance Department for use as a conference room.
6. Migrate the following applications form the Wang system to a PC -LAN system:
Wang Word Processing
Wang Office System
Improvement District Billing
General use of Wang Word Processing was discontinued in November 2001. Wang
Office is scheduled for shut -down in March 2001. Improvement District Billing may
not be migrated this fiscal year because it is expected to be included as a module in
any new financial software system.
Although not stated as part of this year objectives, the following applications were
implemented on the County's Windows NT LAN system:
• Motor Vehicle Daily Posting for the Treasury Division of Finance
Department
• Reconfiguring of the inter -connection (Lightspeed) between the County's
central Wang minicomputer and the Windows NT LAN.
• Correspondence Log Tracking was established for the Department of
Environmental Management and the Recreation Division of the Department
of Parks and Recreation.
7. Work with Public Works Department to interface the existing Building Permits System
data to the new Real Property System and develop specifications and plans for
implementing a new Building Permit System.
Discussions with the Building Division have taken place in the past but no funding
has been available to grove forward with the project.
Six Month Progress Report on Program Objectives for FY 2001-02
DATA SYSTEMS
DATA, SYSTEMS
8. Work with Planning Department to interface the existing Planning Permits System to the
new Real Property System and develop specifications and plans for implementing a new
Planning Permit System.
An assessment of the Department's Computer Information System's current status
and needs was started in October with interviews of the Planning Department's
administration and staff. We are currently reviewing the compiled results of the
assessment and will be providing an analysis and recommendations for the
Department's system.
9. Complete the following GIS projects funded under the Project Impact grant:
Revised Civil Defense evacuation maps
Real time emergency response management
Wildland fire management mapping
Disaster mitigation
Lava hazards mapping
Unable to complete work in this area due to long-term position vacancy (Geographic
Information Systems Analyst III). Also, Project Impact Grant was funds were
redirected by the new administration.
10. Provide access to GIS data for County departments and agencies via the LAN server
located in Data Systems Department.
Unable to complete work in this area due to long-term position vacancy (Geographic
Information Systems Analyst III). Data Systems Department, however, make
available to County departments and agencies the TMK parcel map images that are
maintained by Planning Department.
11. Network all departmental LANs within the County Building.
The following remaining organizations located within the County Building have
been networked into Data Systems Department's primary Windows NT LAN
server:
Planning Department
Public Works (Administration, Engineering, Building Division)
Environmental Management
Of note, Fire Administration moved into the County Building in the fall and plans
are being made to eventually add them into the network.
In addition, the following sites remote from the County Building have been added to
Data Systems Department's network:
Manning Department staff (Dona)
Public Works Building Division staff (Dona)
Corporation Counsel (Hilo Lagoon Centre)
Civil Service (Filo Lagoon Center)
Six Month Progress Report on Program Objectives for FY 2001-02
DATA SYSTEMS
.......... ... ............. ......... .................. .
DATA SYSTEMS
12. Expand the content of the County's web site to include the following additional features:
Search Install a general search capability COMPLETED
Forms List of downloadable forms from various Ql' Area of interest
departments (PDF format) 33 Planning Department
14 Real Property
3 Building Permits
3 Police Commission
Civil Defense: Emergency Notices, Guidelines, and Tis link to pacific disaster center
Flood and Volcanic Zone information. updated as required
Evacuation zone Information not started
Civil Service:
Statutory provisions
not started
Public hearing notices
not started
Rules and Ordinances
not started
County Clerk:
Public access to legislative documents
COMPLETED
Voter registration information
not started
Polling places
not started
Walk-in Absentee Voting locations
not started
Fire Dept:
General information
not started
Parks and Rec.:
Special activities as they arise- EAD
updated as required
Special activities as they arise- Culture
and Arts
updated as required
Prosecuting Att :
Current and future projects
not started
Victim assistance information
not started
Bio page of Prosecutor & 1St Deputy
not started
Wastewater Div.:
Sewer rules & regulations
not started
Sewer rates
not started
Six Month Progress Report on Program Objectives for FY 2001-02
DATA SYSTEMS
DATA SYSTEMS
Though not stated as part of this year's objectives, the following material was also
added to the County's Web site:
......................................................................................................................................................................................................................................
Operating Budget Recap FY 2001-02
Operating Budget Icecap for FY 2001E-02
County Charter
Hawaii County Charter - 2000 Edition
Web page for the new Environmental
Environmental Management
Management Department
Commission meeting agendas and minutes
Link to new /Zeal Property Tax Website
Real Property Tax
(www.hawaiipropertytax.com)
Community Empowerment Organization
General information on spearheaded by the
(CEO)
Prosecutor's Office and involving a variety of
County agencies
Commission meeting agendas and minutes
Reapportionment Commission
do tedplan description and maps
Civil Defense
Kalapana lava Flow viewing program
MUA - Hawaii Island Moving Forward
Program overview and periodic update releases
Bid information links to:
Bid Information
Finance Department bids
Water Department bids
Sate of Hawaii bids
Dards & Commissions
List of current vacancies
Animal Control
September 21, 2001 NACA report
Enterprise Zones
General information, business benefits,
uidelines, incentives, maps
General Plan Revision changes 12/07/2001 and
Planning Department
related maps
Council District Plan
Council District Final Plan and Maps
Water Board Meetings Schedule
Water Board Meeting Schedule for 2002
ome Page updates
rivacy statement
lAccessibility policy
Six Month Progress Report on Program Objectives for FY 2001-02
SYSTEMS
DATA SYSTEMS
1. Maintain 99% uptime for central Wang computer system during normal work hours.
The computer was been up 99.6®/ during normal work hours (7:45-4:3011-F)
during the year except There was only one day of down time when a power
suppiv failure disrupted operations until a replacement part had to be flown in.
2. Complete 100% of mandated work requests/programming changes by agreed upon
time.
Objective was met, All thirteen mandated work requests for programming
changes received were completed on time.
3. Complete 95% of processing on/before target date, remaining 5% within I day
thereafter.
Objective was met, Approximately 97% of deadlines have been met thus far
this year on/before the target date and the remainder by the next day. Out of
264 deadlines, we were late one day on only 3.
4. Replace the Council Index System application currently running on the Wang/VS
computer system with one to min in the PC/LAN environment.
The new Council Office Records System (COReS) became operational on the
County Clerk's local Area network (LAN) with the start of the new 2000-2001
cocas 'I term. This material has also been placed on the County's Web site.
d
5. Work with the Finance Department to develop plans and specifications for selecting a
new Financial System (accounting, budgeting, purchasing).
To date, two vendor demonstrations were attended along with Finance personnel
to explore the possible capabilities of a new Financial System. A multi -agency
committee will be established in the fall to continue with this project.
6. Begin phase in of the new Real Property Tax System to replace current services being
provided by the C&C of Honolulu.
Installation of the new computer information system was completed. The old
system run by the City & County of Honolulu was no longer being used by the
end of the fiscal year.
Final Status Report on Program Objectives for FY 2000-01
DATA SYSTEMS
DATA SYSTEMS
7. Begin implementation of a Geographic Information Systems plan developed during
F'�l 999-2000.
Parcel data laver has been licensed for use by the County. Resignation of the
staff GIS Analyst at end of January, 2001, has halted work in this program area.
Steps, taken, to fill the vacancy have been unsuccessful thus far.
8. Begin interconnecting/consolidating departmental PC -LAN systems into a
countywide network.
The Count,
y's WAN (wide are network) has been expanded and now includes the
following agencies: Mayor's Office, Finance, Data Systems Department, County
Clerk, Legislative Auditor, Parks & Recreation Admin, Research &
Development, Civil Service Safety Division, Corporation Counsel, Public Works -
Building Division f1lilo & Kona), Planning (Hilo and Kona), Civil Defense. Of
note, <connectivity was also extended to remote sites such as Kona Services
Center, Hilo Lagoon Center, and Civil Defense by using inexpensive DSL
technology. Users of the Wang minicomputer system can now access this system
via the County WAN, whereas previously remote connection was primarilyT
accomplished via a dial-up connection. This has reduced operating costs.
9. Conduct quarterly computer training classes/workshops throughout the year in the
following subject areas: Windows 95, Microsoft Word, Microsoft Excel, and
Microsoft PowerPoint..
General classes in numerous subject areas were provided in 1st and 2nd
quarters. Special startup training for Corporation Counsel and Public
Works/Building Division was also conducted in conjunction with installation of
new computer equipment. The ongoing vacancy for the Data Processing Support
Coordinator position and the need to assist County departments and agencies
with installation of PCs and networking has hampered in-house training -efforts.
10. Pursue implementation of projects under the state's Access Hawaii "electronic portal"
master contract to enable citizens to conduct business with the County of Hawaii on
the Internet.
A master agreement was signed between the County of Hawaii and Hawaii
Information Consortium, the vendor selected by the state to implement the
Internet portal. project (,kccess Hawaii). Parks & Recreation Department now
has an on-line Camping Permit System on the Internet that was activated in
January, 2001. Based capon survey of sewer account customers that was
conducted, It was determined that at this time there is insufficient customer
interest in paying sewer bills on-line via the Internet (less than 22 out of 4500
accounts would pay if a convenience fee was added).
DATA SYSTEMS
DATA SYSTEMS
11. Establish a high speed, dedicated Internet connection within Data Systems
Department to provide Internet access and related e. -mail capability to County
departments and agencies as an alternative to the existing, individual dial-up account
method being used.
An ADSL broadband connection to the Internet was established, and then
upgraded to an SDSL service because of increased Internet usage. This service
has been made available to all agencies connected to the Country WAIN (wide
area network). County Internet e-mail service has been set up with the County's
official Internet domain name: user@,co.hawaii.bi.us, and County organizations
are being encouraged to use this e-mail naming standard. As County
organizations switch from dial-up lines to the high speed WAN connection,
additional cost savings will result.
12. Expand the content of the County's Internet web site to include the following
additional content areas:
Finance Department Cornprehensive Annual Financial Report
Housing Agency general infon-nation-tion and forms
Infon-nation& Complaints 0.117fice news releases and handicapped parking permit
forms
Immigration Office general information
Liquor rules & regulations, licensing procedures, forms
Planning Department rules, procedures, and forms
Purchasing Bid Speci fications and results
Reall-Iroper ty general information and forms
Real Property general information and forms were incorporated into the new
Web site that is part of the new Real Property System. We did not post the other
items ors the web site as originally anticipated primarily due to the inability to
obtain properly formatted material andior to establish required procedures for
updating the material. In lien of this, we did post a substantial amount of
material in numerous other areas, many of which were deemed high priority at
the time:
Real Property general information and forms
Charter Commission wrap up
General Plan Revision information page
Real Property Tax delinquent sale
Primary & General Election voter information
County Data Book- revision
County Code update
Web site reformatting and enhancements in response to auditor comments
FY 1.999-00 Annual Report
DATA SYSTEMS
DATA SYSTEMS
12. Expand the content of the County's Internet web site to include the following
additional content areas: (continued)
FY 2000-01 Budget
Police Commission Rules and Meeting Agenda and Minutes
Police Commission agendas & minutes
Civil Defense - November '00 flood disaster info, photos, etc.
Kalapana - Lava Flow updates
Purchasing - Professional SerAices Awarded under section 103D - 304
Planning Commission Hearing dates for General Plan
Vacancies - County of Hawaii Boards & Commissions
Environmental Management Commission - Agendas and Minutes
Hawaii County Charter
Public Notice -County Council's Committee on Human Services & Economic
Development
Bele-On bus Information
General Plan Revisions Program
General search capability based upon user -supplied key words
13. Develop countywide policies in the following areas: e-mail, Internet use, computer
systenm security, control and use of licensed software.
Countywide guidelines and procedures were provided in the following areas:
County -wide PC computer standard: IBM compatible PC running Windows
95/98
LAN network standard: Windows NT Server
Office automation software: Microsoft Office 97 suite
Website department guidelines and request form
Purchase of PC systems
Use of PC remote access software
Computer virus prevention
Power Outage Recovery Procedures
I
EL ER-il
ELDERLY ACTIVITIES
IES
COORDINATED SERVICES UNIT
The CSE staff will strive to promote maximum independence, optimum health, personal
dignity and self -enrichment by:
1. Providing Information and Assistance Services to 3,500 older adults.
Served 3,066 seniors, or 88% of the established objective of 3,500 older adults.
2. Providing Outreach Services to 1,050 adults.
Served 518 seniors, or 49% of the established objective of 1,050 older adults.
Providing Transportation Services to 1,000 older adults and accomplishing 33,000
trips annually.
Provided Transportation Services for 995 seniors, or 99% of the established
objectives of 1,000 older adults and completed 19,084 trips or 58% of the 33,000
trips annually.
4. Providing 60 individuals with disabilities/older adults with Chore Services annually.
Provided Chore Services for 52 seniors or 87% of the established objective of 60
individuals.
Six Month Progress Report on Program Objectives for FY 2001-02
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Enhance the overall quality of life, i.e., maximum independence, optimum health,
personal dignity, and self -enrichment of persons 55 years and older by:
Providing diverse and meaningful volunteer opportunities to 1,150 persons 55 years
and older.
Objective Achieved. 1,388 RSVP volunteers served in volunteer assignments.
2. Assisting significantly in meeting community needs by providing 150,000 hours of
volunteer service through 170 volunteer stations.
RSVP volunteers provided 75,850 hours of volunteer service through 187
volunteer stations.
3. Providing 90 volunteers in elementary schools to tutor children who are reading
below grade level.
Objective Achieved. 97 RSVP volunteers served as reading tutors in elementary
schools.
Six Month Progress Report on Program Objectives for FY 2001-02
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Provide 92,444 nutritious meals, each containing 1/3 of the U.S. RDA, to 1,000 older
individuals, aged 60 and older, at fifteen congregate nutrition sites throughout
Hawaii County by June 30, 2002.
As of 12/31/01, 43,793 meals have been served to 852 seniors. This is 47% of our
objective for meals, and 85% of our objective for seniors served.
2. Deliver 71,937 nutritious meals, each containing 1/3 of the U.S. RDA, to 450 frail,
homebound older individuals, aged 60 and older, throughout Hawaii County by June
30, 2002.
As of 12/31/01, 37,146 meals have been served to 419 seniors. This is 52% of our
objective for meals, and 93% of our objective for seniors served.
3. Conduct 300 educational sessions on nutrition, health, and consumerism to 1,200
older individuals, aged 60 and older, throughout Hawaii County of June 30, 2002.
As of 12/31/01, 187 educational sessions have been conducted to 880 seniors.
This is 62% of our objective for sessions, and 73% of our objective for seniors
served,
Six Month Progress Report on Program Objectives for FY 2001-02
ELDERLY ACTIVITIES
...
SENIOR COMMUNITY SERVICES EMPLOYMENT
1. Fill and maintain 42 enrollment slots during the course of the FY.
Filled and maintained 42 enrollment slots during the first half of the fiscal year.
2. Provide services to 40% more enrollees than the established slot level by FY's end.
Objective achieved. (140% x 42 enrollees = 58 enrollees) Served a cumulative
total of 58 enrollees during the past 6 months. The cumulative total includes:
(1) Enrollees carried over from the prior fiscal year ending June 30, 2001 into
the new fiscal year starting July 1, 2001 and
(2) New enrollees who enrolled into the program from July 1, 2001.
3. Place 20% of its allotted slot level or 8 enrollees into unsubsidized jobs by FY's end.
As of December 31, 2001, 5 enrollees succeeded in getting placed into jobs in the
job market at large. This is 63% of our projected objective. Placing the
enrollees into unsubsidized jobs is the most important objective embodying the
mission of this program.
4. Place 50% or 21 of the enrollees into community service positions that serve seniors
during the FY.
Objective achieved. 45 of the enrollees, or 214% of the projected objective, were
in community service positions serving other seniors by calendar year end. (i.e.,
we were overenrolled at 49 ending December 31, 2001.)
Visit the enrollees at their work sites every quarter. Conduct 175 work site visits by
FY's end.
Conducted 100 site visits or 57% (100/175) of them.
6. Hold one large program event during the FY to advance the hiring and promotion of
seniors on this island.
The Department of Labor and Industrial Relations Workforce Development
Division during their last budget review trimmed funding for this one large
program event from the SCSEP contract.
Six Month Progress Report on Program Objectives for FY 2001-02
ELDERLY ACTIVITIES
......... ............................... ................................ ....................
SENIOR COMMUNITY SERVICES EMPLOYMENT
7. Plan and present 8 informational sessions about the program through various media to
interested community groups during the FY.
Objective achieved. 100% (8/8) of the year-end objective for promotional
coverage has been achieved as follows:
1) July -Sept. quarterly issue of the Kupuna New "Senior Community Service
Employment Program," page 15;
2) September 8, 2001: SEP Director presented the program to the Disabled
American Veterans at Cafe 100 and answered their questions about the
program.
3) September 23-29,2001: Mayor Kim proclaimed "EMPLOY THE OLDER
WORKER WEEK" for the County of Hawai`i.;
4) September 28, 2001: "It's `Employ the Older Worker Week, "' Hawai`i
Tribune -Herald, page 18;
5) October 12, 2001: SEP Director presented program to several Workforce
Development Division staff at Hilo Plaza, discussed employment service
issues common to both WDD and SEP, and also discussed and answered
questions about 1 -Stop related subjects;
6) October 17, 2001: SEP Director presented program to other WDD staff at
the Hilo Plaza;
7) October -December quarterly issue of the Kupuna News, "Senior Community
Service Employment Program, " page 15;
8) December 9, 2001: SEP staff sponsored an "Appreciation Christmas
Dinner" for the enrollees to show them gratitude for the hard work that they
do in their community service programs.
Six Month Progress Report on Program Objectives for FY 2001-02
ELDERLY ACTIVITIES
COORDINATED SERVICES
The CSE staff will strive to promote maximum independence, optimum health, personal
dignity and self -enrichment by:
Providing 64 individuals with disabilities/older adults with 5,509 hours of Chore
services annually.
Objective Achieved.
Provided 74 individuals with Chore services and completed 5,110.25 hours,
or 116%,D and 94%® of the established objectives, or 64 individuals and 5,509
fours respectively.
2. Providing Transportation services for 900 older adults and accomplishing 33,000 trips
annually.
Objective Aebieved:
Provided Transportation services for 1,320 seniors, or 146%® of the established
object.Wes of 9€10 ober adults, and completed 36,094 trips or 109%® of the 33 000
trips annually.
3. Providing Information and Assistance services to 3,000 older adults and completing
10,000 contracts annually.
QbJectiye achieved-.
Served 31,382 seniors and completed 13,709, or 113%® and 137%® of the
established objectives of 3,000 seniors and 10,000 contacts.
4. Providing 1,050 older adults with Outreach services and completing 1,050 contacts
annually.
Ob-jec Achieved-,
Served 1,050 older adults and completed 1,054 contacts, or 100%® of the
established objectives of 1,050 seniors and 1,050 contacts respectively.
5. Providing Other Support Services to 500 older adults annually.
Objective Achieved:
Provided: Other Support Services for 1,074 seniors, or 200% of the objective
of 500 seniors.
Final Status report on Program Objectives for FY 2000-01
ELDERLYACTIWTIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Enhance the overall quality of life, i.e., maximum independence, optimum health,
personal dignity, and seff-enricliment of persons 55 years and older by:
1. Providing diverse and meaningful volunteer opportunities to 1,150 persons 55 years
and older.
1,310 volunteers
2. Assisting significantly In meeting community needs by providing 150,000 hours of
volunteer service through 170 volunteer stations.
163,858 hours of volunteer service at 181 volunteer stations.
Providing 90 volunteers in elementary schools to tutor children who are reading
below ,trade level.
90 RSN-7 P volunteers currently serve as reading tutors in elementary schools.
Final Status Report on Program Objectives for FY 2000-01
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Congreg-ate Nutrition Services
1. To provide 100,872 nutritious meals, each containing 1/3 of the U.S. RDA, to 1,200
older individuals, aged 60 and older, at sixteen congregate nutrition sites throughout
Hawaii County by June 30, 2001.
Provided 92,348 meals to 1,140 seniors. This is 92% of our objective for
congregate meals and 95% of our objective for seniors served. The original
objectives were not met due to the opening of a brand new nutrition site in
ailua-Iona, and the closing of 2 sites located in adult play care facilities.
I To prepare and conduct 300 monthly nutrition and health education sessions, and
annual nutrition and healtle assessments to 1,200 older individuals, aged 60 and alder,
throughout Hawai'i County by Jwie 30, 2001.
Objective achieved. Provided 300 educational sessions to 1,269 seniors. This is
100% of our objective for units of education, and 106% of our objective for
seniors served.
Home Delivered Meal Service
1. To deliver 72,000 nutritious meals, each containing 1/3 of the U.S. RDA, to 450 frail,
homebound older individuals, aged 60 and older, throughout Hawai'i County by June
30, 2001.
Objective achieved. Provided 71,937 meals to 602 seniors. This is 100®/ of our
objective for home delivered meals, and 134% of our objective for seniors
served;
Final Status Report on Program Objectives for FY 2000-01
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
1. Maintain and fill 42 slots during the course of the project year.
Objective Achieved, Maintained an average monthly enrollment of 42.75 seniors
throughout the project year.
2. The pr-- ' Ject shall provide services to 40% more enrollees than the established slot
level by the end of the grant year.
Objective Achieved. Achieved 224% (130/58) of our annual service goal, Le.,
the project has provided services to 130 senior applicants by the end of the grant
year.
3. The project shall place a minimum of 20% of its allotted slot level or 8 individuals
into uncubsidized employment by the end of the grant year.
X
Objective Achieved, Placed 125% (10/8) of our allotted slot level or 10
individuals into unsubsidized employment by the end of the grant year.
4. The Senior Em. ployment Program shall utilize approximately 98% or $273,693 of the
funds available by the end of the grant year.
Objective Achieved, The Senior Employment Program utilized approximately
99.9%:($277,667.79/$1,78,693.00-) or $277,667.79 of the funds available by the end
of the grant year.
5. At least half, approximately 21, of the enrollees of the community service
assignments shall be utilized in positions serving the needs of the elderly during the
grant year.
Objective Achieved. 88% (37/42) of the enrollees or 37 of them in their
community service assignments were utilized in positions serving the needs of
the elderly during the grant year. The objective of placing 50% of them
accordingly was surpassed by 38%.
6. Approximately 175-250 site visits will be conducted by the end of the grant year,
Objective Achieved. 192 site visits were conducted by the end of the grant year.
Final Status Report on Program Objectives for FY 2000-01
ELDERLY ACTIWTIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
At least one large program event, e.g., centered on the "Employ the Older Worker
Week" will be observed during the -rant year to advance the hiring and promotion of
seniors on this island,
ObjectiveAchieved, The program's biggest event was the "2000 National
Enzp&y the Older Worker Week Educational Seminar, " which was successfully
held on September 29, 2000 at the Nani Mau Gardens Restaurant. Mayor
Yamashiro proclaimed September 24-30, 2000 as "Employ the Older Worker
Week," which was featured in the Hawaii Tribune -Herald to advocate for the
employment of seniors and their advancement in jobs.
8. Promotional coverage of the program itself through various media, including in-
person presentations by staff to interested groups in the community, will be targeted
at approximately 8 exposures for the grant year.
Objective Achieved. 188% (1518) of the objective for promotional coverage was
achieved during the grant year. 10 in-person presentations, 4 magazine articles,
and 1 newspaper article comprised the promotional coverage.
Final Status Report on Program Objectives for FY 2000-01
w
MANN[AGEI/ MIE"NIT
ENVIRONMENTAL MANAGEMENT
...................... ......... ....... ......................................................................
ADMINISTRATION
1. Establish a schedule for regular commission meetings.
On December 27, 2001, the Environmental Management Commission filed its
rules and regulations with the County of Hawaii's Office of the County Clerk.
Regular quarterly Commission meeting place, time, day and months were
established (4'h Wednesday of February, May, August and November at 9:00
a.m. at the Hawaii County Council Room).
2. Reduce Days in Accounts Receivable for the department by 5% for FY 2001-2002.
The overall department average for days in Accounts Receivable is 122,
reflecting no change as compared to FY 1999-2000 or a 1% reduction compared
to FY 2000-2001.
The Wastewater Division, as of 11/30/01, the number of days in Accounts
Receivable is 125.4 as compared to 114 days in FY 2000-2001, a 12% increase.
The increase in this division's Accounts Receivable is primarily attributed to the
growing outstanding balance of two large non-residential accounts. These two
accounts' total outstanding balance including current sewer charges amounts to
$365,539.45 which is 19% of $1,947,921.47, the division's total Accounts
Receivable balance. Their outstanding balance over 90 days amounts to 37'/0 of
the division's total over 90 days outstanding balance. The Department of
Finance will be assisting with the collection efforts.
The Solid Waste Division, as of 12/31/01, the number of days in Accounts
Receivable is 115.9 as compared to 133 days in FY 2000-2001.
Six Month Progress Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
NOTE:
THE DEPARTMENT OF ENVIRONMENTAL MANAGEMENT WAS
ESTABLISHED BY THEZ2000 COUNTY CHARTER AMENDMENT.
Final Status Report on Program Objectives for FY 2000-01
N_ NfCE
FINANCE
ADMINISTRATION/BUDGET
Administration
Continue to require divisions to review and update rules, policies and procedures to
insure that applications are consistent throughout the County. Desired outcome is to
realize efficiencies in financial practices.
Being achieved. Primary focus is on Real Property Tax division.
2. Conduct four training sessions for county financial personnel. Desired outcome is to
provide a training media for financial support staff.
Finance department has conducted two training sessions in the first six months
of the year.
3. Assist Mayor and Council in the execution of the 2001-02 operating and capital
budgets and programs.
Being achieved. Finance department has been working closely with all
departments to implement budget cuts in response to greatly reduced revenue
projections for the fiscal year.
4. Integrate Drivers' Licensing into the Department of Finance organization structure.
This objective has not been pursued because current plans are to keep the
driver's licensing functions with the Police Department. It was determined that
they are better able to provide service to residents in rural locations.
5. Respond within three working days to inquiries and complaints from the Council and
general public.
The administration has processed over 95% of inquiries and complaints within
three working days.
6. Refer procurement protests to Corporation Counsel within three working days of
receipt. After verification of validity of protest from Corporation Counsel, issue
determination and/or decision within a week.
Both procurement protests received in the first six months of the year were
referred to Corporation Counsel within three days of receipt. In one case the
determination was issued within three weeks, because it required research which
extended beyond one week.
Six Month Progress Report on Program Objectives for FY 2001-02
FINANCE
Budget
1. Continue development of the operating budget document into a more useful
management tool for planning and programming.
At the budget workshop, presented a brief overview of the Mark Friedman
approach to help departments identify and select performance measures for
their program or service.
2. Conduct a budget workshop in September 2001 for all employees involved in the
preparation of the operating budget to review budget instructions and other budget -
related matters.
Budget workshop meeting was held on September 20, 2001 with 100 employees
in attendance.
3. Review and streamline the manner in which the program budget documents are
updated and transmitted between the department/agencies and the Budget Office.
Program budget documents and forms were distributed to the departments in
MS WORD and EXCEL formatted files. Modifications to the documents were
tracked. within MS WORD to reflect the changes made by the
department/agencies and by the Budget Office. Transmission of files was
achieved either through diskette or e-mail.
Six Month Progress Report on Program Objectives for FY 2001-02
ACCOUNTS
1. Close FY 00-01 books and issue final June 30 Budget Status Report by August 20,
2001, and determine fund balances by August 13, 2001.
Closed the fiscal year 2000-01 books and issued the final June 30 budget status
report on September 13, 2001. Determined fund balances on September 7, 2001.
The delay was due to circumstances beyond our control.
2. Reobtain Certificate of Achievement for Excellence in Financial Reporting from the
Government Finance Officers Association (GFOA) for the County's June 30, 2001
Comprehensive Annual Financial Report.
In progress, the report has been submitted for review.
3. Issue the monthly budget status reports within ten working days after the end of the
month, except for June, July and August.
Being achieved. Due to the late close for fiscal year 2000-01, the September
monthly budget status report was also delayed. October, November and
December were all issued within the ten working days.
4. Prepare the June 30, 2001 financial statements and comprehensive annual financial
report under the provisions of Governmental Accounting Standards Statement No. 34
(Basic Financial Statements—and Management's Discussion and Analysis for State
and Local Governments).
This objective was delayed to the June 30, 2002 financial statements. Progress is
being made towards our implementation.
5. Continue work on Part II of the new Accounting Manual, with issuance planned for
Spring of 2002.
Circumstances have required a change in priorities. This objective may not be
accomplished this year.
6. Ensure that all claim payments made are proper and legal by preauditing 100% of
payment requests for accuracy and propriety, returning items that are not accurate or
proper to departments for correction.
Being achieved.
Six Month Progress Report on Program Objectives for FY 2001-02
ACCOUNTS
7. Provide certificate of the availability of funds on County contracts within three
working days of the contract's submission to Accounts Division.
Being achieved.
8. Pay vendors promptly by issuing all warrants for claims within 7 working days of the
receipt of the invoice by Accounts Division.
Being achieved, checks are issued twice each week.
9. Ensure that all employees receive the correct amount of pay and related benefits by
preauditing 100% of payroll claims for accuracy and compliance with legal and
contractual requirements, and filing all required payroll tax forms and returns on time.
Being achieved.
10. Conduct a public auction of surplus County equipment twice a year.
We will have one sale in March 2002. A second sale is not needed due to lack of
items to sell.
11. Provide a response to an applicant's request for acquiring, exchanging or granting of
easement of real property within 60 days of the receipt of the request.
Being achieved, requests are processed as soon as they are received.
Six Month Progress Report on Program Objectives for FY 2001-02
PURCHASING
Continue to review all internal policies and procedures for conformance to new
procurement law and revise as necessary, in view of probable changes to law.
Ongoing. In response to 9/11, emergency session of legislature raised bid limits
to $50,000.00 for goods and services and $250,000.00 for construction. These
limits revert to $25,000.00 for either on 6/30/02. Construction in excess of
$100,000.00 awarded under the temporary small purchase limit must be
reported on the internet. By agreement with Public Works, we will not use these
limits except in case of an unusual circumstance.
2. Maintain up-to-date purchasing manual and training as needed for all using agencies.
Maintain a current list of the individual most responsible for procurement matters
within each department or agency and assure that he or she has a complete, up-to-date
copy of administrative rules and purchasing manual.
Ongoing.
3. Process 98% of all routine documents (Confirming Requisitions, Confirming
Payment Authorizations, Contract, Change Order and Supplemental Agreement
approvals) within two working days of receipt.
14,976 routine documents out of 15,041 were processed within two working days
of receipt during the first six months, for a 99.6% rate.
4. Complete purchasing process for 95% of all requisitions below formal bidding limits
within ten days of receipt.
3,780 requisitions out of 3,850 were processed within two working days of receipt
during the first six months, for a 98.2% rate.
5. Complete purchasing process for 95% of all requisitions requiring formal advertised
bidding within twelve weeks and requisitions for RFP's within sixteen weeks after
deadline for receipt of such requisitions.
86 requisitions requiring advertised bidding out of 96 were processed within
twelve or sixteen weeks of receipt during the first six months, for an 89.6% rate.
Six Month Progress Report on Program Objectives for FY 2001-02
INANCE
........... .... .
PURCHASING
6. Complete circulation of contract documents and issue Notice to Proceed within six
weeks of receiving award recommendation from using agency for at least 70% of
contracts.
15 Contracts have been issued as a result of bids initiated thus far during the
fiscal year. Of those 10 were issued notices to proceed within six weeks of award
recommendation from the using agency for a rate of 67%. This continues to be a
difficult goal because so many things are beyond our control. For example, one
of the above was not met because Corporation Counsel rejected a contract
because the Notary had signed on the page itself instead of attaching a formal
Notary form. In another case, there was a two month delay due to the necessity
for a transfer of funds being approved by the County Council.
7. Conduct a pilot purchasing card program to test the feasibility of using credit cards to
accomplish small purchases, petty cash and Internet transactions, assuming a
statewide RFP is concluded and award to vendor made (Economics of scale dictate
that a statewide vendor be selected to maximize savings.)
The State completed award and issued a contract to First Hawaiian Sank Jan.
16, 2002. They anticipate beginning formal implementation and training on
Oahu about March I". Hopefully, they will get to the outer islands before the
end of the fiscal year.
8. Complete report of exemptions, professional services, sole source and emergency
procurement to legislature no later than August 7, 2001.
The requirement for this report was eliminated during the last legislature.
9. Review countywide procedures and policies regarding vehicle purchases, leases and
rentals to achieve possible cost savings.
Some preliminary study regarding the possibility of using lease financing for
vehicle acquisition has been completed. At this point, especially considering
budget considerations, it would seem that a County -wide policy would need to be
adopted regarding fleet usage and replacement. We have acquired current
reports from Automotive Equipment Divisions' fleet management software to
begin analysis of available statistics.
Six Month Progress Report on Program Objectives for FY 2001-02
FINANCE
PURCHASING
10. Complete a usable database for vendor addresses to use in soliciting Bids and RFP's.
Workable data base completed and in use using Microsoft Excel spreadsheet.
However, this is somewhat limited and could be improved by using an Access
database program. We can currently automatically generate a bidder's list and
mailing labels for most goods or services, which is a significant time saver. We
also only need to update a vendor name and address only once, regardless of
however many different lists that vendor appears on. The advantage to
improving to an Access database would be to provide information regarding
how many bids the bidder participates in, etc., so that the list can be maintained
somewhat automatically.
Six Month Progress Report on Program Objectives for FY 2001-02
FINANCE
TREASURY/VEHICLE REGISTRATION
Treasury
1. Invest 99 per cent of all funds in interest bearing accounts or certificates.
This objective is being met. The percentage of available cash invested is 99.63%
through 12-31-01.
2. Maintain sufficient liquidity to meet all cash requirements.
All obligations were met including warrant payments, bond payments, and
payroll expenses.
3. Maximize interest income by attaining budgeted projection while ensuring the safety
of County funds.
The interest earned to date is at 39% vs. the budget target rate of 50%. Interest
rates have dropped continuously throughout the year, resulting in a $600,000
shortfall for the first half of the year.
4. Reconcile monthly statements within five days of receipt.
We have made significant progress. Only July, November, December of the
BOH general statements are overdue along with half of the other statements for
December as of the end of January. We have been working with the Bank of
Hawaii to learn about services that will assist us in reconciling the general fund
statement more quickly.
Vehicle Registration
1. Process mail within three days of receipt.
This objective is being met.
2. No complaints referred to the department level and above.
A complaint was received in September regarding a lack of sensitivity on the
part of a bona staff member with respect to a customer's disability. As a
consequence of this incident, the following occurred:
a. Kona staff members attended training conducted by the Disabilities and
Communication Access Board.
b. With the assistance of Public Works, the office was made ADA compliant.
Six Month Progress Report on Program Objectives for FY 2001-02
FINANCE
.................................................................................................................
REAL, PROPERTY
1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment.
Mixed results: Vacant land - median sales ratio = 0.96
- average deviation = 0.16
Improved properly — median sales ratio = 0.86
average deviation = 0.14
2. Maintain a co -efficient of dispersion at +/- 15% of the mean ratio.
Reasonably close to targets:
- Vacant land --- Coefficient of dispersion = 16.26
- Improved property - Coefficient of dispersion =16.08
Conduct field inspections of 98% of all building permits issued or on file for all new
construction.
Achieved objective.
4. Maintain an active educational and informational program on real property taxation.
This is an ongoing effort. Anticipate neve releases in March and April 2002 to
apprise property owners of their rights and benefits.
Initiate proceedings for two real property tax foreclosure sales to reduce the number
of delinquent accounts and dollar amount of delinquent taxes owed to the County.
Conducted first foreclosure sale on December 4, 2001. Sixty-six properties sold;
$35,446.76 taxes collected and $22,106.58 penalty and interest collected.
Second foreclosure sale scheduled in May 2002; results of sale will be reported in
our annual report.
Six Month Progress Report on Program Objectives for FY 2001-02
FINANCE
ADMINISTRATIONIBUDGET
Ad ministration
1. Continue to have divisions review and update rules, policies and procedures to insure
that applications are, consistent throughout the County. Desired outcome is to realize
efficiencies in financial practices.
Being achieved.
2. Conduct four training sessions for county financial personnel. Desired outcome is to
provide a training media for financial support staff.
Finance department conducted two training sessions during the fiscal year. The
change in. administration and vacancies in two key positions interruptedthe
four -session schedule.
3. Assist Mayor and Council in the execution of the 2000-2001 operating and capital
budgets and programs.
Objective Achieved.
4. Complete review of Department of Finance organization by December 31, 2000 and
initiate changes as necessary.
Review completed. Changes, if any will be proposed in FY 2001-02.
5. Refer procurement protests to Corporation Counsel within three working days of
receipt. After verification of validity of protest from Corporation Counsel, issue
determination and/or decision within a week.
Finance received two procurement protests, both of which were referred to
Corporation Counsel within three working days.
Determinations were issued within one week.
Final Status Report on Program Objectives for FY 2000-01
FINANCE
ADMINISTRATION/BUDGET
Budget
1. Review, assess and refine the program objectives and measures in the FYOO-01
budget document, our initial atte-inlat at program budgeting, by September 30, 2000.
Conducted workshop for county departments and agencies and presented an
overview of prior year's, budget reviews with the County Council. Also provided
example of good objectives and measures to aid departments with their FY -1001-
02 budget submittaL
2. Assist departments and agencies in the development of a budget document focusing,
more on programs, objectives amd accomplishments by September 30, 2000.
Made format changes to the mission statement, department goals, program
description, and program. objectives to present them in a more uniform manner.
A few- departments have also been instructed to make changes to their objectives
and measures focusing on more specific objectives and measurable
accomplishments.
3. Complete negotiations for funding amount of animal control services by April 1,
2001.
Completed -negotiations m early April, in time for inclusion of funding request
in the Mayor's amended budget proposal.
4. Publish notice for non-profit application by November 22, 2000 and complete reviews
of applications by February 16, 2001.
Notice was published on time and reviews completed by February 16, 2001.
Final Status Report on Program Objectives for FY 2000-01
FINANCE
ACCOUNTS
1. Close FY 99-00 books and issue final June 30 Budget Status Report by August 18,
2000, and determine fund balances by August 13, 2000.
Closest FY 1.999-00 books and. issued final budget status report on August 23,
2000, Fund balances were determined on August 16, 2000.
2. Reobtain Certificate of Achievement for Excellence in Financial Reporting from the
Government Finance Officers Association (GFOA) for the County's June 30, 2000
Comprehensive Annual Financial Report.
Achieved.
3. Issue the monthly budget status reports within ten working days after the end of the
month, except for June, July and August.
Achieved for seven of the nine months. Mechanical failures prevented timely
completion by one day for the other two months.
4. Develop a timetable for the implementation of the provisions of Governmental
Accounting Standards Smtemcnt No. 34 (Basic Financial Statements—and
Management's Discussion and Analysis for Statement Local Governments), and
begin the implementation process.
Achieved.
Continue work on Part II of the new Accounting Manual, with issuance planned for
spring of 2001.
This. objective has been put off due to the vacancy of a full time controller for
eight months daring the fiscal year and the importance of the GASR 34
implementation process.
6. Ensure that all claim payments Heade are proper and legal by preauditing 100% of
payment requests for accuracy and propriety, returning items that are not accurate or
proper to departments for correction.
Achieved.
Final Status Report on Program Objectives for FY 2000-01
FINANCE
ACCOUNTS
7. Provide certificate of the availability of funds on County contracts within three
worldrig days of the contract's submission to Accounts Division.
Achieved, with minimal exceptions due to circumstances beyond our control.
8. Pay vendors promptly by issuing all warrants for claims within seven working days of
the receipt of the invoice by Accounts Division.
Achieved, payments are Heade twice each week.
9. Ensure that all employees receive the correct amount of pay and related benefits by
preauditing 100% of payroll claims for accuracy and compliance with legal and
contractual requirements, and -riling all required payroll tax forms and returns on time.
Achieved.
10. Pay all employees on the fifteenth and last day of each month.
Achieved.
11. Conduct a public auction of surplus County equipment twice a year.
Due to the tach of items to be sold, only one sale was held during the fiscal year,
12. Provide a response to an {applicant's request for acquiring, exchanging or granting of
easement of real property within 45 days of the receipt of the request.
Achieved, with minimal exceptions due to circumstances beyond our control.
Final Status Report on Program Objectives for FY 2000-01
FINANCE
PURCHASING
1. Continue to review all internal policies and procedures for conformance to nezaa
procurement law and revise as necessary, in view of probable changes to law.
On going. Most significant change in law last year requires internet
posting in line of contracts awarded under professional services list
selection process. 'Thanks to Data Systems, new report is currently
available on the Internet. Training provided all County employees at
Finance quarterly training session in May included affect of new
legislation.
2. Maintain up-to-date purchasing manual and training as needed for all using
agencies. Compilc a current list of the individual most responsible for
procurement matters within each department or agency and assure that he or ;she
has a complete, up-to-date copy of administrative rules and purchasing manual.
Updates to procurement manual provided to all employees at Finance
training session in May. Last year delegating of purchasing authority
completed by all using agencies, providing basis for a current list.
3. Process 98% of all routine documents (Confirming Requisitions, Confirming
Payment Authorizations, Contract, Change Order and Supplemental Agreement
approvals) within two working days of receipt.
Of 25,824 documents, all but 145 were processed within two working days,
for � processing rate of 99.4%.
4. Complete purchasing process for 95% of all requisitions below formal biddiM`
I
imits within ten days of receipt.
Of 8584 requisitions, only 416 failed to be completed within ten days, for a
processing rate of 95.2%.
5. Complete p�.zrchasing process for 95% of all requisitions requiring formal
advertised Lidding wifrlir twelve weeks and requisitions for RFP's within
sixteen weeks after deadline for receipt of such requisitions.
Of 245 requisitions requiring formal bidding or R EP's, 223 were processed
within twelve weeks, for a processing rate of 91 %. As with the next item,
certain factors beyond our contrail, such as vendor's getting tax clearances,
losing vendors filing protests, etc., somewhat effect processing times.
Final Status Report on Program Objectives for FY 2000-01
FINANCE
PURCHASING
6. Complete circulation of contract documents and issue Notice to Proceed within
six weeks of receiving award recommendation from using agency for at least
90% of contracts.
Notice to Proceed issued for 110 out of 155 contracts or purchase orders
met the objective, or 71%. This appears to be an optimistic target; many
tinges we have no control over the speed the vendor completes the contracts
and complies with State and County requirements. Most commonly, the
tax flearance requirement of the State causes a disproportionate delay. Six
contracts were involved with long term equipment leases, almost impossible
to complete within six weeps. Protests also held up awards in a few cases.
7. Conduct a pilot purchasing card program to test the feasibility of using credit
cards to accomplish small purchases, petty cash and Internet transactions.
We were awaiting award of statewide contract based on joint RFP with
City and County of Honolulu as lead agency; they elected to make no
award. The State has repeated the RFP process at DADS; we agreed to
piggy -back, onto that as well, Proposals have been received and we are
awaiting an award.
8. Complete report of exemptions, professional services, sole source and
emergency procurements to legislature no later than July 30, 2000.
Report submitted August 7, 2000, one week past the objective, but one
week earlier than the statutory deadline of August 15t". In appears this
objective was a little optimistic in view of the amount of year-end
paperwork circulating during July. Last year the legislature eliminated
this ,reporting requirement.
PURCHASING
9. Review countywide procedures and policies regarding copy machines and
newspaper advertising to achieve possible cost savings.
Survey of copy machines and other equipment on maintenance completed
(although about half of agencies have not submitted). Results sent to
potential insurance maintenance program. Preliminary report indicates
savings of at least $4-5,000. 00 if all listed equipment maintained with one
central insurer instead of individual maintenance vendors. Still collecting
information to compile statistics on volume usage of all copy machines.
Newspaper advertising problem has been resolved with the initiation of a
sub -contracting arrangement between RFD publications and local papers.
White we are able to now use, the same media as before the law required a
single source, savings due to reduced prices have resulted from the new
arrangement and more careful review at County level. Total legal ad costs
paid> out of Purchasing Budget were as follows:
• FY 1995-96 $193,664
FY 1996-97 $219,020
• FY 1997-98 $245,770
FY 1998-99 $202,840
FY 1999-00 $134,445
FY 2000-01 $160,149
We began efforts to control advertising costs during FY 97-98 and were
pretty successful, although the major factor has been the State RFP,
requiring use of the mandated contractor. I suspect the dip in 99-00 was
caused primarily by confusion and reluctance to place any but the most
essential ads.
FINANCE
TREASURY
Treasury
1. Invest 99 per cent of all funds in interest bearing accounts or certificates.
This objective as narrowly missed. The percentage of available cash invested
was 98.74%.
2. Maintain sufficient liquidity to meet all cash requirements.
All obligations were met including warrant payments, bond payments, and
payroll expenses.
Maximize -interest income by attaining budgeted projection while ensuring the safety
of County `ands.
This objective was exceeded by almost $750,000. The budgeted amount was
$5,300,000 vs. the actual amount earned of $6,042,568.
4. Reconcile monthly statements within five days of receipt.
The reconciliation of bank statements fell behind for May, and we are only noww-
catching up. The reason the reconciliation was not done was efforts were
diverted for the two bond issues and the arbitrage calculations that was done in
July. The Accountant, who is primarily responsible for this task, has been
recently involved in improvement district calculations.
In an effort to simplify this task, we have begun the process of separating the
Department of Parks and Recreation, and the Police Department into their own
subaccounts instead of depositing into the general account.
Vehicle Registration
1. Process mail within three days of receipt.
This objective was met for the year except for the beginning of the third quarter
when the Division worked overtime for two days to clear out a backlog of mailed
in renewals.
2. No complaints referred to the department level and above.
One complaint was received that was directed at our Kona office. The incident
was discussed with the employee. The complainant was contacted by the
Treasurer, and an apology was made.
A customer survey was conducted for our Hilo and Kona offices. The results
were entirely favorable except for one respondent who wrote that the survey was
a waste of money.
Final Status Report on Program Objectives for FY 2000-01
FINANCE
REAL PROPERTY
1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment.
Objective Achieved.
Vacant Land Sales Improved Sales
Median sales ratio 0.96 0.94
Coefficient of dispersion 15.96 13.95
The study confirms that the assessments produced by the division fulfills the
requirements of Chapter 19 ,and appear to be fair and equitable to all taxpayers.
2. Maintain a co -efficient of dispersion at +/- 15% of the mean ratio.
Objective Achieved. See results above.
3. Conduct field inspections of 98% of all building permits issued or on file for ;411 new
construction.
Objective Achieved.
4. Maintain an active educational and informational program on real property taxation.
On-going effort. Constantly, striving to improve communication with taxpayers.
5. Initiate proceedings for two real property tax foreclosure sales to reduce the number
of delinquent accounts and dollar amount of delinquent taxes owed to the County.
Objective Achieved.
Two non -judicial tax forevlosure sales were held in FY 2000-01. Twenty -:five
properties solei on November 28, 2000; the total amount of delinquent taxes,
penalties and interest collected amounted to $42,695.17. Thirty-eight properties
were sold on .Bane 20, 2001 the total amount of delinquent takes, penalties and
interest collected amounted to $30,463.35.
Fina: Status Report on Program Objectives for FY 2000-01
TIRE PROTECTION AND EMS
1. Continue present Fire Fighter Recruit training and EMT training for 10 new hires.
Objective achieved.
2. Update inspection forms with NIOSH requirements checklist to deter infractions.
Objective achieved.
3. Construct new fire station for Honoka'a and Kalaoa Mauka.
In the process of acquiring land.
4. West Hawaii Assistant Chiefs to conduct monthly station inspections for 7 stations,
monitor energy conservation, and oversee weekly engine company training.
Objective 50% achieved.
Six Month Progress Report on Program Objectives for FY 2001-02
FIRE
FIDE PREVENTION
1. Maintain plans review turn -around time 3-4 days.
Achieved at a rate of 80%.
2. Work with engine companies to identify complexes that present potentially dangerous
fire and hazardous conditions.
Able to accomplish 40% of goals due to manpower shortage.
3. Provide fire prevention information through public education at schools, seminars,
and during Fire Prevention Week program.
Able to accomplish 60% of schools.
4. Prepare for the acceptance of the 1997 Uniform Fire Code.
Objective achieved.
5. Investigate and review complaints within 10 working days.
Able to accomplish 80% within 10 working days.
6. Complete fire investigation reports within 30 days.
90% completed within 30 days.
7. Attend and meet quarterly with other County Fire Inspectors to discuss problem areas
and proposed amendments to the Fire Code Committee (State Fire Council).
75% accomplished — 3 of 4 conducted.
8. Fill vacancies (2 in East Hawaii and 2 in West Hawaii) which require training in
enforcing all Fire Codes and regulations, fire investigations, and inspections for fire
hazards.
Positions not filled due to cut-back in budget.
Six Month Progress Report on Program Objectives for FY 2001-02
FIRE
EIDE EQUIPMENT MAINTENANCE
Conduct PUC safety inspections on 71 fire trucks and ambulances (GVW 10,000 lb.
and over).
Objective achieved.
2. Service 50% of vehicles (change oil, filter, etc.) every 3,000 miles or 6 months.
Objective achieved.
3. Replace transmission oil on 4 ambulances every 9,000 miles.
Objective achieved.
Six Month Progress Report on Program Objectives for FY 2001-02
FIRE COMMUNICATIONS CONTROL, CENTER
1. Dispatch emergency units within 90 seconds, upon receiving call from 911.
Objective achieved.
2. Maintain annual certifications for CPR and EMD (Emergency Medical Dispatching)
for 10 dispatchers.
Objective achieved.
3. Train 2 new dispatchers to operate radio consoles after receiving 6 months of training
on computers (CAD and CML -E911) to do basic call -taking and emergency
dispatching.
Objective achieved.
4. Assign 2 new dispatcher(s) to a rotating shift schedule after 6 months of supervised
training at the radio consoles.
Objective achieved.
Six Month Progress Report on Program Objectives for FY 2001-02
f�fC��l
_.
TRAINING
1. Conduct evaluation of 19 engine companies to accomplish 3 -minute hose evolutions.
60% completed. Proper records are being maintained and kept up-to-date,
2. Conduct training sessions for 308 uniformed personnel to meet CFR 1910
requirements for HAZMAT.
100% completed. Proper records are being maintained and kept up-to-date.
3. Conduct Fire Fighter Recruit classes for 10 new recruits.
Completed Fire Fighter Recruit Class for 10 new Recruits.
Six Month Progress Report on Program Objectives for FY 2001-02
FIRE
VOLUNTEER FIDE SERVICE
1. Maintain volunteer requirement of 6 training sessions per volunteer annually.
Objective almost achieved, with 85% of volunteers in the program completed.
Monthly volunteer fire fighting training are on-going for volunteer companies
using IFST A (International Fire Service Training Association) subject materials.
It appears that this objective was a little optimistic; this is because the program's
main component is its volunteers and a small handful sometimes cannot make it
to the training drills. A possibility of their lack of attendance could also include
family matters or working at their regular jobs. Once again, these are
volunteers and although they may miss a drill, most of the time, they do respond
and help at fire calls or other emergency incidents.
2. Establish new volunteer company at Waiki`i.
Completed 100% establishment of new volunteer fire company at Waiki'i. This
volunteer fire company was designated as Company 9A due to its close
proximity to Waimea Fire Station which is Company 9. The completion date
was June 29, 2001.
Six Month Progress Report on Program Objectives for FY 2001-02
FIRE
FIRE PROTECTION AND EMS
1. Improve communication with other health care professionals to improve patient care.
Objective achieved. Established Quality Improvement Committee with medical
facilities and partners in EMS.
2. Maintain 24-hour aeromedical services.
Objective achieved. Funding obtained from State Department of Health.
3. Acquire additional Automatic External Defibrillators (AED's).
Objective achieved. Acquired eight additional AED's.
4. Hire additional Mobile Intensive Care Technicians (MICT's) through selective hiring.
Objective achieved. Hired six MICT's through selective hiring.
5. Train -nd certify additional MICT's.
Objective achieved. Trained and certified five additional MICT's.
6. Train and certify additional Emergency Medical Technicians (EMT's).
Objective achieved. Trained and certified sixteen additional EMTs.
7. Continue CPR training programs with high schools.
Objective achieved. Trained 550 high school students.
Final Status Report on Program Objectives for FY 2000-01
FIRE
FIRE PREVENTION
1. Improve w rove plans revieturn-around time 3-4 days.
I
Presently able to attain an 80% turn -around due to manpower shortage.
2. Conduct public, institutional, educational building inspections annually.
20%-30% of annual building inspections conducted due to manpower shortage.
Schools and institutions are a high priority and we are able to attain 100%.
3. Work -,-,Ath engine companies to identify complexes that present potentially dangerous
fire and hazardous conditions.
Engine companies and Fire Prevention Bureau continue to address this jointly.
4. Provide fire 1.-zrevention information through public education at schools, seminars,
and during Fire Prevention Week- program.
We were able to provide to provide 80% to 90% of schools with the assistance of
the en91 ine companies and volunteers.
5. Prepare for the acceptance of the 1997 Uniform Fire Code.
Objective achieved.
6. Attend and mcet quarterly with other County Fire Inspectors to discuss problem areas
and proposed amendments to the Fire Code Committee (State Fire Council).
Attended 3 of 4 scheduled meetings, or 75%.
7. Investigate and review complaints within 10 working days.
We were able to investigate all complaints within 10 working days —100%.
8. Complete fire. investigation reports within 30 days.
Z�
Fire investigation reports were completed 90% of the time within 30 days of
investigation,
Final Status Report on Program Objectives for FY 2000-01
FIRE
FIRE PREVENTION
9. Attend code workshop for Uniform Fire Code, Uniform Building Code, Life Safety
Code, Fire Sprinkler Code NFPA 13, and Fire Alarm.
Objective achieved.
10. Attain proficiency training by attending classes at the National Fire Academy:
(1) Firc Inspection Officer, (2) Fire Arson Investigation, and (3) Plans Review.
Proficiency training cut by 50% due to budget and manpower shortage.
11. Create .wo additional sites for collecting of permit and license fees: Pahala and
Waimea. Fire Stations.
Objective achieved.
12. Develop guidelines for bed and breakfast type of occupancy.
Working with Planning Department to achieve.
Final Status Report on Program Objectives for FY 2000-01
FIRE
FIRE EQUIPMENT MAINTENANCE
1. Conduct PUC safety inspections on all trucks (GVW 10,000 lb. or over) every 6
months,
Objective achieved. 100% of fleet requiring DOT inspections were
accomplished. 76 vehicles require bi-annual DOT safety inspections.
2. Service vehicles (oil, filter changc, etc.) every 3,000 miles or 6 months, whichever
comes first.
Objective achieved 58%.
3. Replace transmission oil on ambulances every 9,000 miles.
Objective achieved 46%.
Final Status Report on Program Objectives for FY 2000-01
FIRE
FIRE COMMUNICATIONS CONTROL CENTER
1. Dispatch emergency units within 90 seconds, upon receiving call from 911.
Objective achieved.
2. Maintain annual certifications for CPR and EMD (Emergency Medical Dispatching).
Objective achieved. 100% certified.
3. Train yew dispatchers to operate radio consoles after receiving 6 months of training
on computers (CAD and CML -E911) to do basic call -taking and emergency
dispatching.
Objective achieved. Two new dispatchers were hired in May of 2001 and are
presently in training.
4. Assign new dispatchcr(s) to a rotating shift schedule after 6 months of supervised
traininz at tho. radio consoles.
Objective achieved. As stated in above Item 3, new dispatchers are still in
training at this date; they will be assigned to a rotating shift after a successful
upgrade to Fire Dispatcher IT level, which should be accomplished by the end of
FY 2001-02.
Final Status Report on Program Objectives for FY 2000-01
FIRE
TRAINING
Enhanco fire -fighting training in accordance with National Fire Protection
Association (NEPA) standards for "Fire Fighter Professional Qualifications" and in.
conjunction -with training material developed by International Fire Service Training
Association (IFSTA).
Fire flehfinc, training is in accordance with NFPA standards. Training is
completed on a yearly basis.
a. Criteria for training to be guided by NFPA standards.
Criteria are met and current training continues to abide by the NFPA
standards.
b. Monthly TFSTA training outlines/guidelines to be instituted for all fire companies
island -wide.
Monthly training instituted for all fire companies.
c. Training Officers will be conducting live and classroom drill sessions with all fire
companies throughout the year which involve commanding, scenario training,
simulatior, exercises, inultiplo company operations, communications, and skills
enhancement training for specific positions within the fire service.
Conducted scheduled live and classroom drills with companies in an aspects
of fire fighting, including skill enhancement for specific positions.
d. Enhance Fire Company Officer Training in tactical operations, incident
command, and management/supervisory practices through scenario, simulation,
and hands-on sessions.
Continued Fire Company Officer Training. Evaluated, revised, and
developed a more comprehensive Fire Fighter Recruit training program,
e. Proper records maintenance.
Proper records are being maintained and kept up-to-date.
Final Status Report on Program Objectives for FY 2000-01
WM
TRAINING
2. Contin -u-_ island -wide levels of emergency vehicle response training for personnel,
which ;nclude defensive driving techniques, pre -inspection reviews, and annual driver
audits; and also, to properly maintain records.
Continued island -wide training in all aspects of emergency vehicle response
(driver training). Strived for 100% completion with the help from all company
commanders.
3. Maintain a safety program using as a general guideline the NFPA standard on.
Occupational Safety and Health, Program by meeting OSHA requirements for the
year:
Safety program is continuing and OSHA requirements are complied with yearly.
a. Completing Blood-borne/Air-borne pathogens retraining sessions.
Z:
Retraining sessions are done on a yearly basis and are on-going.
b. Completing Respiratory Fit Testing for Self -Contained Breathing Apparatus
(SCBA) ind for the LMS airborne mask.
All personnel are tested on a yearly basis.
c. Completing all documentation for accountability of standard requirements.
All documentation for accountability have been met.
d. Continuous review of safety protocol utilizing HFD Procedures Manual, HFD
Safety Policies Manual, County Safety Policies, and in-house safety classes
accomparded withwritten information.
All procedures, policies, protocols, and in-house safety classes are
accomplished yearly.
e. Proper records maintenance.
Proper records are being maintained and kept up-to-date.
Final Status Report on Program Objectives for FY 2000-01
FIRE
TRAINING
4. Meet OSHA standards and recommendations for protective personal equipment
(PPE) and fire equipment.
OSHA standards for PPE and fire equipment are being abided by.
a. Training requirements and proper usage guidelines.
Continued required annual training.
b. Equipment safety and specifications requirements.
Safety and specification requirements are abided by.
c. Proper records maintenance and schedule of equipment inspection requirements.
Maintenance records and inspection requirements are kept current on a
yearly basis.
5. Schedule training sessions to meet CFR 1910 requirements for HAZMAT:
CFR 1910 requirements for HAZMAT are being met.
a. Yearly retraining for personnel.
Mandatory scheduled training for all personnel.
b. Advance training sessions for selected personnel.
Training sessions for selected personnel are to attend HAZMAT technician
class.
c. Proper records maintenance.
Continued proper records maintenance.
Final Status Report on Program Objectives for FY 2000-01
rym
TRAINING
6. Maintain continuity with the annual First Responder medical certification and
refresher training program.:
First Responder medical certification and refresher training program achieved.
a. Ensure that personnel maintain the specified monthly certification requirements.
All personnel have maintained the specified monthly certification
requirements.
b. Conduct the annual test and audit of personnel.
Annual test and audit of personnel are being done on a yearly basis.
c. Proper records maintenance.
Continued proper records maintenance.
7. Continue with Wildland Fire pre -fire surveys and training sessions:
Wildland Fire pre -fire surveys and training sessions are done on a yearly basis.
a. Work with ranch land and large parcel owners island -wide to mutually pre -plan
properties, equipment ,x) d water resources, and hazardous conditions or areas to
enhance fire fighting capabilities.
Being conducted with the assistance of ranch land and large parcel owners
ou a yearly basis as needed.
b. Train personnel on wildland fire fighting techniques and also schedule other
classes taught by outside instructors.
Personnel are trained on wildland fire fighting through the Department of
Land and Natural Resources.
c. Proper record maintenance.
Continued proper records maintenance.
Final Status Report on Program Objectives for FY 2000-01
FIRE
TRAINING
Continue year-round fire safety and health training for the general public/public
relations:
Safety and health training is being continued for the general public with the
assistance of the Training Division and Fire line companies.
a. Fire extinguisher usage sessions.
Fire extinguisher sessions are available on request through our public
relations section.
b. Fire evacuation procedure sessions.
Fire evacuation. procedure sessions are being done yearly by all fire line
companies through fire pre -plan inspections.
c. Fire safety awareness orientation sessions.
Fire safety awareness orientation sessions are available on request through
our public relations section.
d. Static displays during corainunity functions.
Static displays during community functions are available on request through
our public relations section.
e. Media tips and announcements.
Media tips and announcements are handled by the public relations
department.
f, First Aid and CPR classes.
First aid and CPR classes are done on a yearly basis. 48 Fire Personnel and
10 Recruits completed.
g. Pro -active structure inspections upon request.
Pro -active structure inspections are upon request through the Fire
Prevention Bureau.
h. Ciitical Incident Stress Debriefing (ClSD) services.
80% completed. Proper records are maintained and kept up to date.
Final Status Report on Program Objectives for FY 2000-01
FIRE
VOLUNTEER FIRE SERVICE
Enhance fire -fighting training in accordance with National Fire Protection
Association standards for "Fire Fighter Professional Qualifications" and in
conjunction with training material developed by International Fire Service Training
Association.
Monthly fire fighting training is on-going for volunteer fire companies, using
IFST.A (International Fire Service Training Association) subject material.
Training criteria are in compliance with IFSTA and NFPA standards to meet
insurance requirements.
2. Continue island -wide provision of increased levels of emergency vehicle response
training formembers of the Fire Service.
Maintained and provided volunteer fire fighting companies on the Big Island
with approximately 7 5% of all logistics and supply requests as soon as possible.
HFD'-, Volunteer .lire Service program might demonstrate to be cumulatively
more difficult to maintain or upgrade training and/or equipment without the
necessary funding.
Enhance Fire Company Officer Training sessions in tactical operations, incident
command and management/supervisory practices.
On-going training.
4. Maintain a fire fighting safety program using as a general guideline the NFPA
standard on fire department occupational safety and health program by meeting
OSHA standards, including blood-borne pathogens, etc.
Volunteer fire fighting safety program is an on-going training. Hawaii County
Volunteer Fire Service safety program is in compliance with all OSHA and
NIOSH requirements. Ali safety procedures, policies, protocols and in-house
safety classes are accomplished yearly and in accordance with Hawaii County
Fire Department, NFPA guidelines and OSHA standards.
Final Status Report on Program Objectives for FY 2000-01
.12
Li Q K �ONTFROL
LIQUOR CONTROL
LIQUOR CONTROL
Annually review Bills for an Act affecting County agencies and the liquor department
and coordinate statewide response with liquor jurisdictions and the liquor industry.
(Goal 1)
Reviewed Act 230, Act 257, Act 58, and Act 157.
2. Annually convene the East and West Hawaii liquor advisory committees, comprised
of liquor licensees, to review and solicit recommendations for rule amendments,
pursuant to Act 168 and forward such proposed amendments to the Liquor
Commission for consideration. (Goal 1)
East and a West Hawaii Liquor Advisory committees, consisting of retailers,
dispensers, and wholesalers were formed. They met on three occasions to
identify the areas of concerns, rule amendments, and the implementation of
programs.
3. Annually consider rule amendments proposed by the Liquor Advisory Committees or
as mandated by legislation and amend Commission rules, where applicable. (Goal 1)
A draft of the amendments was completed September 2001.
4. Propose amendments to the Rules of the Adjudication Board for creative sentencing,
which will support public awareness of alcohol issues. (Goal 1)
Amendment proposed to Board on alternative for creative sentencing. Board
concurred and forwarded to the commission for their review.
5. Conduct daily inspections, at an average of 15 licensees per day per investigator to
determine compliance to laws. (Goal 2)
Conducted coverage of 20 daily inspections per investigator to determine
compliance to laves.
6. Conduct 24 random audio surveillance checks at premises which have entertainment
to determine compliance to noise regulations. (Goal 2)
Conducted 35 random audio surveillance checks at premises which have
entertainment to determine compliance to noise regulations.
Six Month Progress Report on Program Objectives for FY 2001-02
LIQUOR CONTROL
LIQUOR CONTROL
7. Respond to complaints from public within 1-3 days. (Goal 2)
Responded to 42 complaints from the public within 1-3 days.
8. Participate in County task force, with the Hawaii Police Department to reduce access
to liquor by minors, by conducting compliance checks in 50% of the licensed
premises. (Goal 2)
Educational sting, 251 licensees.
9. Process completed applications for liquor license within 7 days of receipt. (Goal 3)
Processed 41 applications for a liquor license within 7 days of receipt.
10. Process completed permit applications within 3 days of receipt. (Goal 3)
Processed 33 permit applications within 3 days of receipt.
11. Conduct pre -hearing site visits at 100% of the proposed licensed premises to
determine how neighborhoods may be affected by the application. (Goal 3)
Conducted 50 pre -hearing site visits at the proposed licensed premises to
determine how neighborhoods may be affected by the application.
12. Conduct semi-annual review of licensing information and procedures to ensure
information is easy to understand and in compliance to law, and amend, as necessary.
(Goal 3).
Procedures for Guidelines for Protests, Applications for a Liquor License, and a
notice for Act 157 was completed for licensing information and compliance to
law.
13. Annually coordinate with IRS/State tax offices to ensure efficient inter -office
communications on tax clearances required for renewal of liquor licenses. (Goal 3)
Promoted efficiency by coordinating and providing a list of 352 licensees names
and addresses to IRS/State tax offices for tax clearances as required for renewal
of liquor licenses.
Six Month Progress Report on Program Objectives for FY 2001-02
LIQUOR CONTROL
......... ....
LIQUOR CONTROL
14. Training licensing staff on Geographic Information System relating to applications
for liquor license to verify compliance to notice requirements and protestor
information. (Goal 3)
Postponed attendance to GIS class.
15. Conduct annual job assessment of staff and require staff to attend classes or
conferences pertinent to their duties. (Goal 4)
Staff members attended State Highway Safety Council, Personnel Workshops,
Safety meetings, State conferences, National conferences, Alcohol and Drug
Awareness workshops, Noise classes, Finance workshops, legislation, Health
Fund, and in-house training.
16. Participate in State and County task force, with the Hawaii Police, DLNR, and
Prosecutor's Office to provide 4 classes in selected schools, in East and West
Hawaii, relating to laws governing intoxicating liquor. (Goal 4)
Project PAU Advisory Council: Plan programs for enforcement, draft education
for schools, implement in year two of project.
17. Participate in State and County task force, including, but not limited to, the Hawaii
Police Department, DLNR, and Prosecutor's Office to provide 6 classes to licensees
in East and West Hawaii, relating to laws government intoxicating liquor. (Goal 4)
Hawaii County Police Department, Prosecutor's Office, Liquor Adjudication
Board, and Department of Liquor Control held 8 classes with 425 participants
representing 182 licensees.
18. Conduct annual training to new Commission and Board members on liquor laws,
County Charter and Chapters 91 and 92, Hawaii Revised Statutes. (Goal 4)
Classes were given to new commission/board member upon appointment.
19. Participate in a minimum of 4 state and national administrative or enforcement
conferences. (Goal 4)
Hosted the State Liquor Administrator's Conference that was attended by the
commission and board. The department also hosted the State Investigator's
Conference. Attended the National Conference and Western Regional
Conference.
Six Month Progress Report on Program Objectives for FY 2001-02
LIQUOR CONTROL
LIQUOR CONTROL
1. To review legislative amendments affecting the liquor laws of the state or county and
where, applicable, to amend such rules and procedures. (Goal 1)
a. Act 257:
Amends application procedures
Amends how protests shall be determined
Activities:
Completed draft procedures to file an application
Completed draft guidelines to file a protest
Amended licensee checklist to indicate new requirements
b. Act 58:
Allows reciprocal shipments of wine
Activity:
Completed registration for reciprocal shipment
c. Act 157-
Amends new Driving Under the Influence Poster
Activity:
Completed draft for review by Div. Of Driver Education
2. To participate with county liquor jurisdictions, liquor industry associations, licensees,
staff, and govemm, ent or community organizations in identifying areas of concerns
and to amend rules or implement programs to seek resolution of such concerns.
(Goal 1)
a. Convened 5 sessions of Industry Advisory Committee to review laws and
propose amendments, Proposed amendments to be considered in FY2001-
2002.
b. Completed application for an Office of Juvenile Justice grant.
Award granted in January 2000.
c. Completed Memorandums of Understanding and memorandum of
Agreement with DOCARE (DLNR) and Hawaii County Police
Department, respectively, to effect Project PAU grant.
3. To conduct inspections, investigations or special programs to ensure or promote
compliance to liquor laws. (Goal 2)
a. Conducted 162 investigations
b. Conducted 11.42 site inspections per month of licensed premises
(14 licenses per investigator per day)
c. Project PAU grants
1. Completed procedures for educational sting
2, Completed new citation for issuance in educational sting
4. To issue citations for violations of 'taw and forward such complaints to the Liquor
Control Adjudication Board for its consideration. (Goal 2)
a. Referred 40 cases to the Board
Final Status Report on Program Objectives for FY 2000-01
LIQUOR CONTROL
LIQUOR CONTROL
5. To ensure that licensing infor.-nation and procedures are amended and implemented
in accordance to law. (Goal 3)
a. See Objective 1. Procedures completed for implementation in FY2001 -
2.002 pursuant to law.
6. To investigate applications for liquor license and any protest thereof to verify
compliance to law and report such findings to the Liquor Commission for its
consideration, (Goal 3)
a. Completed 53 application investigations
b. Completed revision to Chapter 281 tocontain amendments, for
distribution in F17 2001-2002.
c. Provided licensees with annual schedule of meetings of the Liquor
Commission and Adjudication Board, including due dates of reports.
7. To evaluate obligations and operations of the department and department responses
and iinplernent changes as necessary. (Goal 4)
a. Provided applicants/or representatives for liquor licensing with new
application procedures.
b. Provided out-of-state manufacturers of wine with registration procedures for
reciprocal shipments of wines.
8. To provide staff, com. mission and board members education via county, state or
nationally sponsored programs. (Goal 5)
a. State Liquor Conference, Oahu: commission, Board, Staff
b. National Liquor Conference, Maui: Commission, Board, Staff
c. National Liquor Law Enforcement, Denver, CO: Investigators
d. Finance Workshops, County of Hawaii: Staff
e. Personnel Workshops, County of Hawaii: Staff
L :advisory Committee workshops, Department: Industry members
g. Highway Safety workshops, County & State: Staff
h. Shorthand class, State: Staff
i. Computer training, County of Hawaii: Staff
j, Party Dispersal Training: Investigators
k. Alcohol & Drug Awareness: Investigators
1. HSLEOA Conference: Director
m. Comprehensive Strategies: Director
Final Status Report on Program Objectives for FY 2000-01
LIOUOR CONTROL
LIQUOR CONTROL
9. To provide liquor lav education and related information to licensees through
scheduled classes and via newsletters or memorandums.
a. Conducted education to 1089 employees
b. Project PAU Grant: 8 classes on checking ID to 425 employees
representing 182 liquor licensees
c. Provided special education classes to 187 employees
d. Distributed 2 newsletter to licensees
Final Status Report on Program Objectives for FY 2000-01
MKI, Aw, NAM
MANAGEMENT
ADMINISTRATION
Maintain government services for the fiscal year 2001-2002 at affordable levels
without increasing the tax burden upon homeowners.
Objective achieved. Tax rates were not increased for fiscal year 2001-2002, and
services were maintained at current levels.
2. Ensure that all boards and commission vacancies are filled within 60 days.
Ongoing efforts are being made to achieve this objective.
Promote efficient, effective and timely delivery of services by having departments
and agencies develop performance measurements.
Departments and agencies were encouraged to develop meaningful performance
measurements as part of their FY 2002-03 Operating Budget's program
objectives.
4. Have departments and agencies submit timely reports reflecting progress in meeting
stated goals and objectives.
Departments and agencies have submitted status/progress reports for fiscal year
2000-01 and for the first six months of fiscal year 2001-02. These reports will be
forwarded to the County Council for their review.
Place more emphasis on development of operating and capital programs as part of
management decision making.
Efforts in this area are ongoing.
6. Encourage all departments and agencies to seek alternate funding sources to
implement identified projects for the County of Hawaii.
On-going process. All departments and agencies are encouraged to seek
alternate funding sources. Thus far, the Fire and Police departments, and the
Office of the Prosecuting Attorney, have been successful in receiving federal and
state grants to benefit the people and communities of the Big Island.
Six Month Progress Report on Program Objectives for FY 2001-02
MAXAMLIFOA MAO
EMERGENCY MEDICAL SERVICE COMMISSION
The Mayor has not reappointed a new commission. This commission is an advisory
group and activation is per the Mayor's discretion.
1. Review emergency room operations and services by geographical districts and make
appropriate recommendations.
2. Provide medevac helicopter services on an island -wide basis.
3. Ensure that the existing air medical patient transportation system between the
counties is continued and upgraded, if necessary.
4. Establish a system of emergency call boxes on all major state and county highways
and certain selected highways.
5. Determine roles of the state and county EMS Commissions to avoid duplication and
conflicting recommendations.
Six Month Progress Report on Program Objectives for FY 2001-02
MANAGEMENT
CLERICAL SERVICES CENTER
1. Assist the clerical workload of the Mayor's Office, the Mayor's Advisory
Commissions, and County departments and agencies daily.
ONGOING.
2. Maintain a system for complaints for quick retrieval and follow-up within a
maximum two-week turn around time.
ONGOING.
3. Respond immediately and efficiently to citizens who walk in or call for information,
direction and inquiries about various programs and services.
ONGOING.
4. Daily issuance of disabled parking permits and maintenance/up date of files.
ONGOING. (Training of new statewide data base input to begin last week of
February 2002).
Six Month Progress Report on Program Objectives for FY 2001-02
MANAGEMENT
..
.........
COMMITTEE ON PEOPLE WITH DISABILITIES
1. Improve accessibility of County facilities for people with disabilities and to
recommend priority modifications by end of fiscal year 2001-2002.
Ongoing.
2. Provide accessible information to people who are deaf and/or hard of hearing and
blind and/or visually impaired by end of fiscal year 2001-2002.
Ongoing.
3. Establish a Volunteer Accessible Parking Violations Program throughout the County
by fiscal year 2001-2002.
Ongoing.
Six Month Progress Report on Program Objectives for FY 2001-02
MANAGEMENT
COMMITTEE ON CHILDREN AND YOUTH
The Mayor has not reappointed a neve committee. This committee is an advisory
committee and activation is per Mayor's discretion.
1. Continue to ensure committee representation on an Island -wide basis, selected from
individuals working with children from birth to age 21.
2. Continue to recognize and promote effective programs, existing or new, for children,
youth and families.
3. Continue to increase community awareness of the needs of services and programs for
children and youth.
4. Strongly recommend that the County administration re-evaluate funding an Office of
Children and Youth within the next fiscal year to continue and further the work that
has been started by the coordinator and the committees.
Six Month Progress Report on Program Objectives for FY 2001-02
L in
.. -.1-1_ ......... ..
COMMITTEE ON STATUS OF WOMEN
1. Issue a quarterly newsletter that focuses on Big Island women's organizations,
activities, and issues in a calendar year.
Objective not achieved. As mentioned in the Final Progress Report filed in
October 2001, it was decided to produce an annual newsletter for this fiscal year.
The reasons are budget cuts, reorganizing of newsletter committee, and time
constraints.
2. Recent creation of the Big Island Coalition has allowed us to promote women's
interest and participation in the exercise of their political rights and responsibilities.
Objective achieved. The Big Island Coalition even though has not fully formed
since it's first meeting in last fiscal year, issues and concerns from Hawaii
County women have been forwarded to the Hawaii Coalition on the State level
for input into the Women's Legislative Package.
3. Plan and implement at least one activity that facilitates the cooperation of agencies
and individuals in their attempt to reduce the level of violence against women and
children in Hawaii County, focusing on the month of September.
Objective achieved. During Women's Health Month 2001, CSW coordinated a
gathering at Borders Books in Hilo to discuss Women Incarcerated in Hawaii.
Speakers touched upon issues of domestic violence, drug and alcohol addictions,
unemployment and other issues of why the number of women in prison are
increasing in the State of Hawaii.
4. Sponsor an essay contest to educate the public of women's roles in the community
and their historical contributions that celebrates Women's History Month in March of
each year.
We are currently planning for our annual "Real Women" Essay Contest which
is in conjunction with Women's History Month. A luncheon and essay contest is
planned for February 2002 in Hilo.
Six Month Progress Report on Program Objectives for FY 2001-02
KVJ X K��
COMMITTEE ON STATUS OF WOMEN
5. Conduct or participate in a workshop that disseminates current information regarding
the issue of attaining economic independence for women through "comparable
worth", such as pay equity.
Objective achieved. During Women's Health Month 2001, a gathering at
Borders Books addressed the issue of pay equity for women. Handouts and a
Federal Informational Brochure were disseminated amongst those in
attendance.
6. Send at least one representative to state and/or national conferences to maintain
committee members' awareness of current programs, legislation, and issues that
affect the status of women and share the information with the other committee
members.
Objective achieved. In the past six months since the beginning of our fiscal year,
our committee through the support of our county government has been
supportive in sending one representative to commission meetings, coalition
meetings, Women's Health Month planning meetings in Honolulu. Also during
this period, our committee sent two representatives to a Domestic Violence
Conference on Oahu called Ulupono to take part in a two-day conference.
7. Hold at least three meetings in West Hawaii to acquaint committee members with
the concerns of women from that area.
Objective not achieved. Due to budget cuts, our committee has agreed to meet
every other month instead of the every month meeting date. Although we as a
committee will not have three meetings in West Hawaii as originally planned, we
will by fiscal year end have met in West Hawaii two times, Waimea two times
and the rest in East Hawaii, which we feel has fulfilled the requirements of
reaching our women's constituency effectively.
Six Month Progress Report on Program Ob? -ctives for FY 2001-02
. /S OFFICE
ADMINISTRATION
1. To maintain current levels of service without increasing the tax burden on homeowners.
Objective Achieved. Tax rates were not increased, and services were maintained at
current levels.
2. To promote the efficient, timely delivery of services.
Objective achieved.
3. To cut unnecessary paperwork and red tape in the delivery of services to the public.
This is an ongoing effort.
4. To encourage openness in government.
Objective achieved. Effective communication with the public is a top priority-.
5. To promote new opportunities for the people of the County of Hawaii.
Efforts W this area are ongoing.
Final Status Report on Program Objectives for FY 2000-01
MAYOR'S OFFICE
EMERGENCY MEDICAL SERVICE COMMISSION
Review emergency room operations and services by geographical districts and make
appropriate recommendations.
Objective Achieved. This was done.
2. Provide medevac helicopter services on an island -wide basis.
Objective achieved.
3. Ensure that the existing air medical patient transportation system between the counties is
continued and upgraded, if necessary.
Objective achieved.
4. Establish a system of emergency call boxes on all major state and county highways and
certain selected highways.
This was not accomplished.
5. Determim- roles of the state and county EMS Commissions to avoid duplication and conflicting
recommendations.
This was done.
Final Status Report on Program Objectives for FY 2000-01
MAYOR'S OFFICE
CLERICAL SERVICES CENTER
1. To assist the clerical workload of the Mayor's Office, the Mayor's Advisory
Commission, and County departments and agencies daily.
Objective Achieved. received and completed 1,142 assignments, consisting of
13,304 separate items.
To maintain a system for complaints for quick retrieval and follow-up within a
maximum two week turn around time.
Objective _achieved. received 135 complaints and processed within a two week
turn around time.
3. To quickly and efficiently respond to citizens who walk in or call for information,
direction and inquiries about various programs and services.
Objective Achieved. received 18,141 phone calls.
4. To daily maintain and update the disabled parking permit file.
Objective Achieved. Processed 2,722 disabled parking permits.
Final Status Report on Program Objectives for FY 2000-01
MAYOR'S OFFICE
COMMITTEE PEOPLE WITH DISABILITIES
1. To continue efforts to improve the accessibility of County facilities for people with
disabilities and to recommend priority modifications.
!=
2. To improve information accessibility for people who are deaf or hearing and vision
impaired. Types of information include, but are not limited to, County Council
meetings and Disaster Preparedness address such as that offered by the Civil Defense
Agency.
Ongoing.
To establish a list of achievable goals for the Mayor's Office in relation to serving the
needs of people with disabilities.
Ongoing.
4. To establish a Volunteer Accessible Parking Violations Program throughout the
County.
Ongoing.
Final Status Report on Program Objectives for FY 2000-01
COMMITTEE HILDRE AND YOUTH
1. To ensure committee representation on an Island -wide basis.
Not achievable. The committee was dissolved at the end of Mayor Yamash ro's
term lu 2000. A new committee has not been reappointed by Mayor Kim.
2. To recognize and promote effective programs, existing or new, for children and
youth.
Not achievable. From .lune to November 2000, the previous MCCY members
were linked to a number of programs for children and youth. Since December
of 20€ 0, there has been no committee, so there are currently no linkages.
To increase community awareness of the needs of services and programs for children
and youth.
Not achievable for the same reasons listed above.
Final Status Report on Program Objectives for FY 2000-01
MAYOR'S OFFICE
COMMITTEE ON STATUS OF WOMEN
1. Issue a. quarterly newsletter that focuses on Big Island women's organizations,
activities, and issues.
Objective was not achieved. Due to the lack of organizing and coordinating the
effort-, of the newsletter it was agreed in Committee to plan for an annual
comprehensive newsletter. A chairwoman to undertake the newsletter effort
was solidified mid -year in which it was recommended that the acquisition of a
publishing. type of software be used for the upcoming year-end newsletter to
assist. the newsletter chairwoman better enhance and improve the professional
look of the Committee's newsletter.
2. Promote women's interest and participation in the exercise of their political rights and
responsibilities through education.
Objective achieved. The Committee has done a great effort in partnering with
the Hawaii Women's Coalition whose main purpose is to work with COHCSW
in voicing and educating women who are interested in drafting legislation on
issues and -concerns. Much effort from COHCSW in gathering issues and
concerns has been done for legislative session 2000 and 2001. Issues that were
presented into the Women's Coalition Legislative Package included: Welfare
Reform, Breast & Cervical Cancer Funding for Screening & Treatment, Living
Wage Reform, Tipping Wage Reform, Gender Parity for Women Offenders and
much: more.
COHCSW was also instrumental in providing education through Women's
Health Month. Some informational workshops held included: Pay Equity
Reform, Domestic Violence, Healthcare, etc. COHCSW along with the Hawaii
State Commission. on. the Status of Women took part in helping to provide
information about Hawaii County women in parallel with women from across
the State of Hawaii. In this comprehensive study publication it showed statistics
on the social, economic and political well being of women in Hawaii. Publication
is available in the Mayor's office for viewing.
Final Status Report on Program Objectives for FY 2000-01
MAYOR'S OFFICE
COMMITTEEON STATUS OF WOMEN
3. Plan and implement activities that facilitate the cooperation of agencies and
individuals in their -attempt to reduce the level of violence against women and
children in Hawai'i County.
Objective achieved. Along with other organizations within the Hawaii County
such as Tutu's House, Bay Clinic, Dept. of Public Safety and DVIAT, COHCSW
assisted as a clearinghouse for information to pass through. During Women's
Health Month, issues of: domestic violence for prevention and intervention were
discussed at a talk story educational/informational workshop(s) at a local
bookstore M Hilo, Hawaii,
4. Sponsor activities to educate the public of women's roles in the community and their
historical contributions.
Objective achieved. A successful effort towards women's roles in Hawaii County
was bighlig
ghted in February 2000 and 2001 with the Real Women Essay Contest
in which it was part of the National Women's History Month in America.
Hawaii County schools participated in the. essay contest which students who
wrote award winning essays about their "Real Women" attended a lunch and
awards ceremony put on by COHCSW.
Still in progress. The First Female Booklet is soon to be completed by February
2002 In time for Women's History Month. This booklet honors Hawaii County
women who were first in their line of work.
5. Disseminate information regarding the issue of attaining economic independence for
womer. through "comparable worth".
Objective achieved, COHCSW has a committee member who is an expert in Pay
Equity, issues. She has done research on a national level and frequently
disseminates email information for all COHCSW members, and other women's
organizations to gleen from. She also conducted a Pay Equity workshop during
Women's Health Month in Hilo in which Pay Equity informational handouts
were available for the public.
Final Status Report on Program Objectives for FY 2000-01
IWAYOR'S OFFICE
COMMITTEE ON STATUS OF WOMEN
6. Send representatives to state and national conferences to maintain committee
members' awareness of current programs, legislation, and issues that affect the status
of women.
Objective achieved. COHCSW was very instrumental and participatory in state
meetings, retreats and a conference, dealing with issues affecting women In our
County and state. Attended more than 5 Women's Coalition Meetings-, 1
Domestic Violence Conference, more than 3 Women's Health Month Meetings, 2
Hawaii State Commission on the Status of Women Meetings, and 2 Hawaii
Women's Political Caucus Meetings.
7. Hold at least three meetingsW
in est Hawai'i to acquaint committee members with
the concerns of women from that area.
Objective not achieved. As Chair, I was unable to acquire quorum, although
successfully having one meeting in Kona, and one in Waimea allowed our
Committee to address concerns of women from the North/South Kohala districts
and West Hawaii. In the New Year, 2002 we are planning to hold two meetings
in West Hawaii as part of fulfilling our objectives.
Final Status Report on Program Objectives for FY 2000-01
A'S � T- R-A NJ SS IT-' A E i E Nif � C Yl
A
mv lSS
MASS TRANSIT AGENCY
_.
............
MASS TRANSIT AGENCY
1. Increase bus ridership by 3 percent from FY 2000-01.
Bus ridership is currently 6.7 percent below FY 2000-01 levels for the six month
period. The reason for the reduction is fewer riders on our South Kohala bus
routes, which is a result of fewer hotel workers being employed by the resorts in
Waikoloa. Ridership was heavily impacted by the events of September 11, 2001.
2. Increase shared -ride taxi ridership by 5 percent from FY 2000-01.
Ridership is up by 11.93 perscent compared to the same period in FY 2000-01.
3. Purchase one additional wheelchair accessible bus for the bus system.
Funds have been allocated for this project and specifications are completed.
4. Resolve and follow-up on all complaints within two weeks.
All complaints have been resolved within two weeks.
5. Maintain a 50 percent operations cost recovery level.
Cost recovery is currently 48.7 percent. Ridership projections for the remainder
of the fiscal year are positive and the agency should be able to maintain. the 50
percent cost recovery level.
Six Month Progress Report on Program Objectives for FY 2001-02
AMSS TRANSITAGENCY
MASS TRANSIT AGENCY
1. Provide an economical and cost-effective transportation system for the residents and
visitors of Hawaii County.
Kept system economical for users by not increasing bus or shared -ride taxi fares.
Fares have remained unchanged since 1990. Passengers trips per day in 12000-
01 amounted to 876 compared to 792 per day in 1999-01. System operating cost
recovery rate was 48.1 percent.
2. Continue promoting alternatives to private automobile use.
Advertised bus and shared -ride taxi programs primarily through radio
advertising. This helped to account for the gain in ridership.
3. Provide effective scheduling for users needs, while remaining cost-effective.
Effectiveness of scheduling was reflected in increased use of transportation
services. Shared -ride taxis accommodated riders requirements by expanding
service on weekends and evenings.
Final Status Report on Program Objectives for FY 2000-01
'll 5.3
MI CE--,."LA,--ANJE US
MISCELLANEOUS
ANIMAL CONTROL
1. 90% of vicious dog calls will be responded to within 2 hours.
90% in 1st quarter; 100% in 2nd quarter.
2. 90% of loose animal posing a public safety hazard calls will be responded to within 2
hours.
100% in 1st quarter; 100% in 2nd quarter.
3. 90% of injured animal related calls will be responded to within 2 hours.
100% in 1st quarter; 95% in 2nd quarter.
4. 90% of calls for animal control assistance by the police will be responded to within 3
hours.
100% in 1st quarter; 100% in 2nd quarter.
5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and
resolved in 14 working days.
100% in 1st quarter; 100% in 2nd quarter.
6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to in
48 hours and resolved in 5 working days.
100% in 1st quarter; 100% in 2nd quarter.
7. 24 Sweeps of problem communities per year.
Objective Achieved. 44 sweeps as of 12/31/01.
MISCELLANEOUS
ANIMAL CONTROL
NOTE:
THE FY 2000-01 OPERATING BUDGET DID NOT LIST ANY
PROGRAM OBJECTIVES UNDER ANIMAL CONTROL.
Final Status Report on Program Objectives for FY 2000-01
RECR?, Er-,"Ai-,TIDN
ALAE CEMETERY
1. Maintain cemetery grounds and pavilion to acceptable standards.
Ongoing.
2. Assign and record all burials.
34 burials were recorded during the first two fiscal quarters.
Six Month Progress Report on Program Objectives for FY 2001-02
f
PARKS & RECREATION
.................................................................................................................................................................................................
VETERANS CEMETERIES - EAST AND WEST HAWAII
Continue to seek community assistance in beautifying the cemeteries. Work with
Sons and Daughters of Veterans for a project per year. Work with HCCC, Kulani or
Intake Center for clean-up preparation for special ceremonies and holidays.
One painting project was completed by the Sons & Daughters of AJA Veterans.
One clean-up project was completed at Veterans #1 & #2 by the Milo Intake
Center in preparation for Veterans Day.
2. Continue to coordinate development of the West Hawai'i Veterans Cemetery with the
Veterans Advisory Committee and the Department of Defense.
Ongoing. Pat Engelhard has been meeting with the committee regularly.
3. Educate the public on the rules and regulations of the Veterans Cemeteries by posting
the rules at the cemeteries and distribution of pamphlets to funeral homes.
Ongoing. Regulations have been posted and pamphlets are being distributed.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
. ......................................................
RURAL, CEMETERIES
1. Continue maintenance of cemetery grounds.
Ongoing.
2. Develop an accurate inventory of all graves within the cemeteries. Complete by
December 31, 2001.
No progress made.
3. Assign and record all burials.
9 burials were recorded during the first two fiscal quarters.
Six Month Progress Report on Program Objectives for FY 2001-02
PAR RECREATION
.............................. .......................................................................................................................
HAWAIBI COUNTY BAND
Provide musical services for the island residents and visitors by working with
community organizations and providing 29 musical services annually (e.g. parades,
ceremonies, festivals, etc.) which enrich Big Island events.
93% achieved. Provided 15 performance services during the 1" quarter, and 12
during the second quarter for a total of 27 services in the first half. These
include performances in the Volcano, Waimea, bona, Pahoa and Hilo districts.
These services include parades, concerts, patriotic ceremonies, and special
events.
2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational,
musically challenging, and historically significant.
45% achieved. Provided 5 monthly M`ooheau Park concerts. The July 4th
concert was in conjunction with the annual fireworks display and was very well
attended and received.
Entertaining: A wide variety of music is chosen every month to appeal to
different segments of our audience. Movies scores, pop and jazz selections,
66classical music" as well as ethnic and seasonal arrangements are part of our
typical monthly concerts.
Educational: Background information and program notes are always provided
prior to each piece. Relevant information such as the composers history or
impetus for composing this work as well as any other interesting facts are
routinely presented in a timely fashion.
Musically challenging: Music is chosen from state and national lists. Musical
selections list include the National Band Association, The Instrumentalist, and
The College Band Directors National Association.
Musical Opportunities: Solo selections are routinely part of our monthly
concerts. We have featured many of the outstanding musicians within the Milo
community including the County Band.
Historical: The Mo`oheau Bandstand has been a Hilo landmark for over 95
years. A brief history of the band is often given prior to each concert.
Six Month Progress Report on Program Objectives for FY 2001-02
.................
I-iAWAVI COUNTY BAND
Sponsor the Intermediate and High School Concert Band Festival, which showcases
school bands from the Big Island and elsewhere, annually.
The Intermediate and Nigh School Band Festival is scheduled for May 11, 2002.
This event, sponsored and organized by the Hawaii County Band, will be held
at the Waiakea High School Gym. Participants will include bands from 10 Big
Island schools and 3 Oahu schools.
4. Feature young musicians as soloists on the May Mo`oheau Bandstand Concert, which
provides musically educating opportunities for the young people of the County of
Hawaii, annually.
Working on getting soloists for concert.
Six Month Progress Report on Program Objectives for FY 2001-02
�`1111111111 111W43 Z;:: r
............... _... _...................
WEST HAWAII BAND
1. Provide music for charitable or non-profit groups 3 to 5 times.
150% Hawaiian International Billfish Association: 1 event, Aloha Festivals:
3 events, Veteran's groups: 1 event; Kona Coffee Festival: 1 event.
2. Perform in 8 to 12 parades.
100% The band performed in 9 parades 7/4/01 —12/16/01.
3. Target concert performances for older individuals 4 times.
75% Keauhou Rehabilitation & Healthcare Care Center
Military Veteran's Stand Down Ceremony
Hualalai Regency (assisted living center)
4. Provide music for "one-time only" events when appropriate.
100% Veteran's Stand Down Ceremony
5. Provide on-site concerts before or after parades 2 to 4 times.
100% Kailua-Kona Fourth of July; Holualoa Aloha Week; Kainaliu and
Waimea Christmas celebrations.
6. Increase repertoire by 6 to 8 musical selections.
50% Some arrangement performed were new to all and many were new to
the majority of participants.
7. Sight-read 8 to 16 new musical arrangements.
25% Due to budgetary constraints, new arrangements have not been
obtained this fiscal year. Also, there was no music grant this year.
There are at least 16 arrangements from the band's music library
currently under consideration for rehearsal. These would qualify as
sight reading for a majority of the group.
8. Maintain participation of 3 to 6 middle and high school students.
100% Of more than 12 student participants, 5 are regular participants and
several more perform and/or attend frequently.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
ADMINISTRATION
1. Implement the transition plan for accessibility to public facilities during the fiscal
year.
All Schedule 1 projects being designed with targeted completion (design) by
6/30/02.
2. Implement the transition plan for recreation program accessibility during the fiscal
year.
We are currently recruiting to fill the Recreation Director position that will be
responsible for compliance with the ADA Transition Plan. Estimated target date
to fill position is April 2002.
3. Implement the transition plan for playground safety and accessibility during the fiscal
year.
Self-evaluation of sites being conducted with targeted completion of transition
plan by 6/30/02.
4. Provide personal and professional growth opportunities for administrative staff
through a minimum of one annual training session.
As of December, 3 out of 12, or 25% of the administrative staff have attended at
least one training session.
Upgrade a minimum of one park facility within each council district, within budgeted
resources during the fiscal year.
Ongoing projects should be completed for each district with the help of
community support.
6. Practice fiscal prudence and develop alternatives to be user friendly in revenue
generating services and work within budgeted resources.
Combined Recreation and Ho`olulu staff offices to have one place for facility
users to acquire and pay for permits.
Continue to utilize "on-line" camping reservations via the internet.
Six Month Progress Report on Program Objectives for FY 2001-02
ADMINISTRATION
7. Provide a safe environment and develop/implement a consistent safety education
program for the benefit of employees and park facility users.
This is currently being reviewed at our safety committee meetings.
8. Continue to promote the "Friends of the Park" program and identify a minimum of
three community service projects that focus on maintenance and/or improvements to
park facilities.
Projects during the first half of the fiscal year:
1) Construction and installation of three picnic tables at Kukuihaele Park—
Brandt Loo, Eagle Scout
2) Clean-up and landscape at Lokoaka Beach Park — USCG hush Crew and
Navy League
3) Completion of restrooms and maintenance of Kamakana Playground at
Iligashihara Park
4) Completion of upgrades at Kamehameha Ball Park — community volunteers
9. Continue to promote community partnerships to manage and maintain recreational
facilities.
Improvements are continuing at Cooper Center in Volcano as the Cooper
Center Council helps to operate the facility.
The operation of the Skate Park at IIo`olulu Complex is maintained with the
help of YMCA.
Completion of the Kohala Intergenerational Center is in cooperation with the
YMCA
10. Develop and implement a five-year plan for maintenance and capital improvement
projects.
CIP plan completed for FY 2001-06.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS MAINTENANCE
1. Maintain completion range of 1,750-1,900 work orders on an annual basis.
1,208 work orders completed during the first two quarters.
2. Undertake two beautification projects per district (18).
One of which supervisor to work with a community group to beautify parks — 1 park
per district minimum.
Completed 13 beautification projects or 72% of objectives have been
accomplished.
3. Reduce complaints regarding maintenance of facilities by 10%.
• Monitor type, number, district, etc. of complaints and implement necessary
maintenance procedures, standards, training, discipline, etc. for corrections.
38 complaints received. Follow-up made on corrections.
• Make annual inspections of facilities with responsible supervisor.
Analyze and discuss methods of improvements.
Conducted two inspections.
4. Establish numerical data for tree trimming projects, herbiciding, and ballfield
renovations, for year to year analysis and comparison.
Respective supervisors instructed to keep data.
5. Provide for safe facilities and grounds.
• Conduct safety inspections of facilities:
Weekly by supervisors (52).
Ongoing. Supervisors required to conduct weekly safety inspections. Inspection
reports to be randomly audited in third quarter.
Annually by safety representative and safety committee as requested.
Correct hazards on a timely basis.
Proposal to be made with safety committee for inspections.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS MAINTENANCE
6. Provide for a safe working environment.
Participate with department safety committee and discuss and evaluate accident
reports.
Correct any hazardous conditions or practices.
Ongoing. Attending safety committee meetings.
Increase the minimum of safety instructional session to two per crew per month
(216).
Ongoing. 125 instructional sessions held by supervisors for the past two
quarters. This is 58% of the projected objective.
7. Increase productivity through efficient purchasing and utilization of daily use type
and heavy equipment.
Ongoing. Assessing equipment needs for each crew. Supervisors have
submitted list of equipment and material needs.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
..... .................. ........................................................................,......................, .........,
RECREATION
Provide introductory instruction in all recreational facilities in at least 4 of the
following sports (basketball, baseball, volleyball, track and field, tennis, flag football,
badminton) for children and adults, one or more in each respective season (i.e. Fall —
basketball; Winter — baseball and track/field; Spring — volleyball; summer —
tennis/flag football).
The Recreation Division staff throughout the island has provided the following
sports instructions:
1St Quarter (July — September):
Summer track and field, tennis, flag football, kickball, swimming,
peewee basketball, archery, pickleball
2"d Quarter (October — December):
Age group basketball, age group volleyball, tennis, punt/pass/kick,
hoop shoot, youth baseball, archery
2. Provide at least six seasonal arts and craft activities for children and adults in all
recreational facilities (i.e. Fall — Halloween/Thanksgiving/Christmas craft activities;
Winter — Valentines/St. Patrick/Easter activities; etc.).
Majority of the Recreation staff have provided the following craft activities thus
far:
1St Quarter (July — September):
A multitude of Summer Fun arts and crafts activities.
2"d Quarter (October - December):
Halloween arts and crafts projects; Halloween Haunted house in Hilo,
Papa`aloa, Honoka`a and Waikoloa; Halloween costume and mask
contests; Halloween candy making; Thanksgiving arts and crafts
projects; Christmas wreath and swag making; Christmas card
making; Holiday cooking and baking; Mochi demonstrations.
Six Month Progress Report on Program Objectives for FY 2001-02
�:III J. M. •
RECREATION
3. Maintain a safe facility, free of hazards for all activities, patrons and employees by
conducting daily safety inspections and remitting work orders as necessary to correct
unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly
basis.
Every employee does a daily safety inspection of their respective facility prior to
opening up for patrons. All unsafe hazardous conditions are immediately
reported and work orders submitted. Comprehensive safety inspections have
been quarterly.
4. Plan, organize and implement a minimum of two district -wide events in each
respective district that is responsive to the respective community's needs and interests
(i.e. Hilo District — The Biggest Easter Egg Celebration; Hamakua District —
Hamakua Fun Day; etc.).
HILO DISTRICT: Winter inter -session activities were held in
December and continued into January; Jimmy
Yagi's Basketball Clinic was held in November;
Summer Fun finale for the entire Hilo District in
July.
HAMAKUA DISTRICT: Hamakua Haunted House was held at Papa`aloa
in October; Hamakua Ohana Fishing Tourney in
August.
PUNA/KA'U DISTRICT: Summer Track held in July -August.
N/S KOHALA DISTRICT: Ohana Fishing Tourney in August; Coordinated
the NFL Pass/Punt/Kick competition district -
wide with the State finals in West Hawaii.
N/S LONA DISTRICT: Island -wide in-service staff training in
December.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
........
RECREATION
5. Develop a minimum of six partnerships with other recreation providers as well as
community organizations to maximize service and activities to the public (i.e.
summer camping program in partnership with the YMCA).
HILO DISTRICT: Pana`ewa Park: Obtained a $1,200 grant to subsidize
cost of classes and supplies for members of
Pana`ewa Park Community Association.
Waiakea Uka Gym: Jimmy Yagi's Basketball Clinic —
Partnered with Coach Jimmy Yagi to provide a
free clinic to 100 youngsters and partnered with
Don's Grill to provide free lunches for the 100
participants.
Waiakea Recreation Center: Martial Arts
Certification - Partnered with the Judo clubs
and brought in five Martial arts instructors from
Japan to do certifications.
N/S KOHALA DISTRICT: Ohana Fishing Tourney --= partnered with Itsu's
Fishing Store and Tokunaga Fishing Supply;
Summer Camping program — partnered with
Waimea Family YMCA; Youth Activities --
partnered with West Hawaii Family Support
Services.
N/S LONA DISTRICT: Open Mike Night at Hale Halawai (once a
month) — partnered with Iona Family Support
Services; Summer Blast II --- partnered with
various non-profit organizations and local
businesses.
HAMAKUA DISTRICT: Papa`aloa Haunted House — partnered with
Koaniani Community Association; Teen
Activities — partnered with YWCA; Summer
Camp at Honomu — partnered with DARE.
PUNA/KAA'U DISTRICT: Youth Baseball clinics — partnered with the local
Little League Association; Vulcans baseball
clinics — partnered with UHH Vulcans coach and
team; Teen dances — partnered with Pahoa
Intermediate School and Family Support
Services.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
RECREATION
6. Provide quarterly training for the P&R staff in ADA concerns, issues and how to
adapt/modify activities and professional and self-improvement/enhancement.
ADA concerns, issues and modification of activities were addressed during the
summer months of July and August (Summer Fun). The ADA position is still
being recruited at date.
7. Develop a recreational program at Kahuku Park (Oceanview-Ka`u) with a 2/5 time
Recreation Technician III, by the 3rd quarter.
The Recreation Technician 111 2/5 time position has been created for Kahuku
Park. We are novo in the process of partnering with the community to enclose
the existing pavilion to accommodate both senior citizens and children of the
area. We have plans for a Summer Fun program for this year (4th quarter).
Introduce "Wheel Chair" basketball awareness to the staff and public, in partnership
with the Mayor's Committee on People with Disabilities.
Project for 4th quarter.
Six Month Progress Report on Program Objectives for FY 2001-02
:....N ..
PARKS & RECREATION
SUMMER AND INTER-SESSION PROGRAM
1. Conduct a minimum of 24 Summer Fun programs island -wide.
Instead of fulfilling all 24 sites, we are currently working on plans to include
more all -day summer sites:
Filo District: 1)
Andrews Gym: 8 a.m. to 4 p.m.
(pending approval from DOE to utilize
classrooms.)
2)
Waiakea Uka Gym: 8 a.m. to 4 p.m.
3)
Carvalho Park: 8 a.m. to 4 p.m.
4)
Pana`ewa Park: 8 a.m. to 4 p.m.
5)
Keaukaha Park: 8 a.m. to 4 p.m.
Puna/Ka'u District: 6)
Hawaiian Oceanview Estates: 8 a.m. to 12 p.m.
7)
Pahala: 8 a.m. to 12 noon
8)
Mt. View/Cooper Center: 8 a.m. to 4 p.m.
9)
Keaau Nat'l Guard Armory: 8 a.m. to 12 noon
10)
Pahoa/Hawaiian Beaches: 8 a.m. to 4 p.m.
Ilamakua District: 11)
Kulaimano/Honomu/Papaikou: 8 a.m. to 4 p.m.
12)
Honoka`a: 8 a.m. to 12 noon
13)
Pa`auilo: 8 a.m. to 12 noon
14)
Papa`aloa: 8 a.m. to 12 noon
N/S Kohala District: 15)
Waimea Community Ctr: 8 a.m. to 4 p.m.
16)
Waikoloa Elem.: 8 a.m. to 4 p.m.
17)
Kohala: 8 a.m. to 12 noon
N/S Kona District: 18) Yano Hall: 8 a.m. to 12 noon
19) Kailua Gym: 8 a.m. to 12 noon
In summary, we have a total of 19 regular summer fun sites, with 10 of them
being an all -day program.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
.... ..SU ER AND INTER-SESSION
PROGRAM
2. Supplement the regular Summer Fun program with various enrichment -type programs
for those willing to pay the higher fee:
• Develop and implement a special all -day educational/recreational program at
Richardson Ocean Park, focusing on water. This will run for five weeks, from 8 a.m.
to 3 p.m., targeting children in grades 2 — 5.
We are planning to continue this popular program, which fills to capacity each
year for six weeks.
• Develop and implement a teen -scene program at Puueo Community Center, teaching
life's skills with emphasis on leadership training. This will run for five weeks from 8
a.m. to 2 p.m., targeting teens 12 — 17 years old.
We are continuing this program, which attracts more teens each year but for six
weeks.
• Develop & implement a camping program at various P&R campsites in partnership
with the Waimea Family YMCA. This will run for five weeks, from Tuesday through
Thursday, impacting all the various districts' children in grades 3 — 6.
Due to non -commitment by the YMCA in fulfilling necessary staff positions, we
will not be continuing this program this year. Instead, we will be focusing on an
all -day program for the overgrowing Waikoloa area.
• Develop and implement an all -day enrichment program at Waiakea Recreation
Center. This will run for five weeks and target children in grades 3 — 6.
We plan to continue this program but for six weeks.
• Develop and implement an all -day Summer Fun Academy at Kapi`olani School to run
for five weeks and target children in grades 1 — 4.
We will provide this program at Milo Armory and run it for six weeks. This
saves us on custodial costs.
Six Month Progress Report on Program Objectives for FY 2001-02
...............................................,, ...........,, ..,, .
SUMMER AND INTER-SESSION PROGRAM
• Implement a five-week Summer Track and Field Program for youngsters (ages 6
through 18) in the Puna/Ka`u District, including two track meets, culminating with
sending finalists to the Hershey Track and Field meet held on Oahu in July.
We have decided to cancel the Summer Track program and concentrate of our
annual track and field to send finalists to the Hershey Track meet on Oahu.
• Implement a five-week Summer Tennis program for children in grades 1-6.
We are planning to continue this popular program but for six weeks.
• Implement a Teen Program at Hale Halawai in partnership with the Kona Family
Support Services.
We are continuing this program for the Kona teens.
• Develop a water sports program (sailing/swimming/canoeing) in partnership with the
YMCA.
Project for 4th quarter.
3. Develop at least two inter -session activities for communities with schools on year
round schedule.
We have developed Winter inter -session activities at Pu`ueo, Hilo Armory,
Carvalho Park, Keaukaha, Pana`ewa, Andrews and Waiakea Uka.
• Equestrian Fun (Horseback riding)
Hilo District Supervisor is currently working with Zoo Manager Mortimer.
• "Zoo Who, Where are you night creatures?" A fun and educational session at the Zoo.
Hilo District Supervisor is currently working with Zoo Manager Mortimer.
4. Integrate children with disabilities into the summer and inter -session programs
wherever possible, through the assistance of the Therapeutic Specialist.
We have been doing this even without a Therapeutic Specialist. The latest was a
child with a severe learning disability enrolling at Waiakea Uka's Winter Inter -
session.
5. Restructure the Summer hire positions and increase the pay.
Already accomplished last fiscal year.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
HO'OLULLJ PARK COMPLEX
1. Provide clean, safe and well-maintained facilities:
a. Close each facility once per year for general clean up and minor repairs.
Objective is being achieved. Civic was completed in November 2001; Wong
Stadium and Walter Victor in December 2001; Aunty Sally's Lu'au Hale will
be done in February 2001 and E. K. Multi -Purpose Stadium in April 2002.
b. Pressure wash each facility once every quarter.
Objective is being achieved:
Civic - August and November, 2001 (50%)
Wong Stadium - July and December, 2001 (50%)
Walter Victor Stadium - July and December, 2001 (50%)
E. K. Multi -Purpose Stadium - August and November, 2001 (50%)
Aunty Sally's Lu'au Hale - August and December, 2001 (50%)
c. Check on safety hazards daily.
Objective is being achieved. Ongoing. Both day and night shift supervisors
are required to fill out Daily Facilities Checklist forms which lists all repairs
and safety hazards that need to be taken care of. Repairman checks list and
completes all necessary repairs.
d. Clean and sanitize facilities before and after events.
Objective is being achieved. Facilities are cleaned 100% of the time. During
the first two quarters we had 1,108 activities. Each was cleaned and
sanitized before and after each activity.
e. Work with Safety Committee to have courtesy safety inspection annually.
Scheduled courtesy inspection with Dan Santos from Safety Department on
January 4, 2002.
Six Month Progress Report on Program Objectives for FY 2001-02
HO'OLULU PARK COMPLEX
2. Provide a well -manicured playing surface at all ballfields (Wong Stadium and Walter
Victor Baseball Complex):
a. Mow lawn weekly, weather permitting.
Objective is being achieved. 26 weeks, no rain -outs (50%)
b. Close each ballfield at least one week annually for field renovations.
Objective achieved.
Little League Field- September 17 - 20,2001: 100% -Ongoing
Pony Field -September 24 - 28,2001: 100% -Ongoing
Colt Field -September 24 - 28,2001: 100% -Ongoing
Wong Stadium- November 26 - 30,2001: 100% -Ongoing
c. Aerate ballfields semi-annually.
Little League Field: November, 2001 - 50%
Pony Field: November, 2001 - 50%
Colt Field: November, 2001 - 50%
Wong Stadium: November, 2001 - 50%
d. Fertilize ballfields monthly.
Objective is being achieved. 13allfields were fertilized every month - 50%
3. Provide training for staff:
a. Conduct safety talks on different topics every quarter.
Objective achieved: 50%
July, 2001 - PPE - Head Protection
August, 2001 - PPE - Eye Protection
September, 2001 - PPE - Hearing Protection
October, 2001 - PPE - Foot and Leg Protection
November, 2001 - PPE - Hand Protection
December, 2001 - PPE - Respiratory Protection
b. Detrain employees on equipment use semi-annually.
Objective achieved - 50%. Supervisors retrained employees in August 2001.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
HO"OLULU PARK COMPLEX
Have supervisors conduct equipment maintenance training and have equipment
maintained weekly.
Objective achieved - 50%. Supervisors had training done in August 1.001 and
equipment maintained for 26 weeks during the first two quarters. Employees
rotate equipment maintenance.
d. Provide refresher course on Material Safety Data Sheet annually.
Objective achieved - 100%. Had refresher course with employees on
September 21, 2001.
4. Enforce rules and educate sponsors:
a. Comply with Federal ADA, State OSHA, County, Department and Complex rules
and regulations.
Objective is being achieved. Rules were distributed with all applications.
b. Revise rules annually.
Objective achieved. Rules were revised in July.
c. Distribute rules with applications.
Objective is being achieved. Rules were distributed with all applications.
5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community
groups for improvements to the Ho`olulu Complex:
a. Complete one major improvement project.
Project is scheduled for the second half of the fiscal year. Boy Scouts will be
pouring a concrete slab for the concession area at the Tennis Stadium on
February 2.
b. Do beautification/landscaping project for each facility annually.
Projects are scheduled for the second half of the fiscal year.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
........................ ..... ..............
AQUATICS
1. Orchestrate safety services at our nine (9) pool facilities, providing safe recreational
swimming to approximately 650,000 patrons. Offer Learn to Swim programs as well
as special programs such as water aerobics to approximately 2,200 patrons.
Objective achieved. Safety services at our nine (9) pools were provided and
closures kept to a minimum. The Learn to Swim Program was conducted in
July 2001 utilizing swim instructors and Senior Lifeguards at various facilities.
2. Maintain water safety services at our ten (10) beach parks with implementation of
better support equipment such as: 1 All Terrain Vehicle (ATV), 2 new 2 -person
towers, 4 softop rescue boards and additional 4 Automatic External Defibrillator
(AED), at key locations.
Objective achieved for water safety services at our ten (10) beach parks,
introduction of an all terrain vehicle to Hapuna Beach and implementation of
four (4) soft top rescue boards to various beaches.
Being achieved --- One double man tower being fabricated for the County of
Hawaii by the University of Hawaii at Hilo welding shop with materials being
supplied by Parks Maintenance.
Being achieved -- Aquatics is currently working in conjunction with the Hawaii
Fire Department, EMS Division to introduce four (4) automatic external
defibrillators into service.
3. Develop a Big Island Water Safety video in co-sponsorship with an outside agency.
To be completed 6 months after beginning of fiscal year with possible assistance from
tourism board and/or County Research and Development to be viewed by school
children around 6"' grade. This is approximately the age where children start visiting
beaches without parents and would be a preventive safety action.
This objective was not achieved due to time and budget restraints. A requisition
was made and two (2) possible vendors have been identified.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATTION
AQUATICS
4. Develop wellness program for staff through improved cross training and other means
to reduce absenteeism, increase operating capacity and improving morale. Incentives
would occur by year's end.
This objective has not been achieved if viewed in the realm of absenteeism,
which is still prevalent. Training and other incentives however, have been
increased.
5. Provide American Red Cross classes to the general public and staff as follows:
• Two (2) Water Safety Instructor (WSI) classes in West Hawaii before end of
fiscal year.
• Two (2) Water Safety Instructor (WSI) classes in East Hawaii before end of
fiscal year.
• Two (2) Lifeguard Training (LGT) classes per year at each of our nine (9) pools.
• Two (2) Workplace Training Standard First Aid/Cardiopulmonary Resuscitation
(SFA/CPR) classes per year at each of our nine (9) pools.
WSI classes in East and West 1Hawai`i are being achieved. Objective achieved
for Lifeguard Training, Standard First Aid and CPR classes as Senior
Lifeguards at all facilities have met their teaching requirements.
6. Provide a minimum of four (4) United States Lifesaving Association (USLA) Open
Water Rescue classes to existing Water Safety Officers on staff as beach lifeguards at
the following rate:
• Two (2) per year in West Hawaii, one (1) in March and one (1) in September.
• Two (2) per year in East Hawaii, one (1) in March and one (1) in September.
• All new employees entering in as beach lifeguards prior to going on duty.
Objective being achieved. USLA classes to certify Water Safety Officers were
conducted in September for West Hawaii and October for East HawaN.
7. Co-sponsor four (4) Junior Lifeguard Programs, one in East Hawaii, one at Pahoa
Pool, one at Hapuna Beach and one at Kailua-Kona. This will culminate in an Island
wide competition promoting ocean safety awareness and strengthening ocean skills
for approximately 250 children between the ages of 10 and 18.
Objective achieved. The Junior Lifeguard Program was held in four (4)
locations hosting approximately 250 children. The culmination was the Big
Island Championships held at Hapuna Beach in August. Additionally, ten
finalists went on to the State Championships held on Oahu.
Six Month Progress Report on Program Objectives for FY 2001-02
AQUATICS
8. Plan, promote and implement the 2000-01 U.S. Synchronized Swimming competition
scheduled for July 2001 at the Kona Community Aquatic Center.
Objective achieved. The United States Synchronized Swimming Championships
was hosted at the Kona Community Aquatic Center (KCAC) in July 2001.
9. Plan, promote and coordinate eight novice swim meets serving approximately 300
participants during January 2002 to May 2002.
Objective being achieved. The Novice Program is scheduled to have its first
meet on January 19, 2002 at the Pahoa Pool. Due to budget restraints, only five
(5) of the eight (8) planned competitions will be held this year with plans to
restore the program to eight (8) meets next year.
10. Plan, orchestrate and host the Statewide Water Safety Conference to be held at a West
Hawaii location on September 20 - 21, 2001.
Objective achieved. The 2001 Water Safety Conference was hosted by the
Hawaii County Aquatics Division on September 20 and 21, 2001 at the Royal
Kona Resort in Kailua-Rona.
11. Initiate the training of selected Water Safety Officers to be used as Jet Ski rescue
teams for future anticipated Jet Ski program by end of fiscal year.
Objective being achieved. Selected Water Safety Officers are scheduled to
participate in Jet Ski Rescue Training this winter in conjunction with Maui
County.
12. Get sponsors to provide two additional Automatic External Defibrillators per fiscal
year to selected pool or beach locations and maintain training on such.
Objective not achieved. Solicitation of additional AED's has not been
undertaken due to time restraints and other Aquatic related priorities.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
AQUATICS
13. Plan, promote, sponsor and coordinate special events such as the Annual Richardson
Roughwater Swim and Waiuli Body Board Contest. Continue to co-sponsor Hapuna
Roughwater Swim in July as well as plan and promote one additional competition
such as mini -triathlon, biathlon or Lifeguard Competition by end of Fiscal Year.
Objective achieved for Richardson Roughwater Swim held on July 29, 2001 and
Hapuna Roughwater Swim held on July 7, 2001. An additional competition, the
Hapuna Beach Lifeguard relay was added to our special events calendar with co-
sponsorship from the Big Island Lifeguard Association. It was held in August
2001. The Waiuli Body Board Contest, scheduled for winter 2002, will not be
held due to short staffing at the Aquatics headquarters, other priorities must be
recognized.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
CULTURE & COIVIMUNITY ARTS
1. Provide 60 workshops and classroom instructions in various disciplines, music,
dance, drama, arts, crafts, and natural sciences at established sites Countywide.
Conducted 40 of 60 workshops and classroom instructions, or 67% of projected
objective as of 12/31/01.
2. Develop and conduct at least one Cultural/Community event per quarter to preserve
ethnic traditions and heritage, encourage craftsmanship and cottage industry.
Developed and conducted the International Festival of the Pacific Cultural
Exchange, Annual Barefoot Hula Classic, He Ilali`a Aloha O Lili`uokalani
Aloha Festival, and the Milo Rain Festival. Achieved 75% of projected goal as of
12/31/01.
3. Market programs by securing community involvement and financial support through
four partnerships/sponsorships.
Program and events were marketed and supported financially through
partnerships and collaboration with the following organizations and agencies:
Big Island Advertising
Big Island Toyota
flawai`i Naniloa Resort
Emerald City Radio
Ilawai`i Island Chamber of Commerce
Japanese Chamber of Commerce
Waimea Outdoor Circle
Nippon Express
Queen Lili`uokalani Children's Trust
Deposited a total of $14,133 into the Cultural Recreation revenue accounts
Achieved 91% of projected revenue as of 12/31/01.
4. Advertise and promote the Cultural & Community Arts programs and activities
through our quarterly "Arts Visions" newsletter and media such as radio, television,
periodicals and newspapers.
Advertised and promoted the Culture & Community Arts programs and
activities through the Quarterly newsletter, posters signage, and vehicle of media
such as the Ilawai`i Tribune Herald, Hilo Times, West Ilawai`i Today, KWXX,
K -BIG Radio, Star Bulletin, Honolulu Advertiser, KIPA, KWYI Radio, Waimea
Community Association, LA Times, Chicago Tribune, New York Times,
Channel 6, Waimea Gazette, Pacific News and Airline Flight Magazines.
Six Month Progress Report on Program Objectives for FY 2001-02
A
ELDERLY ACTIVITIES
EAD Administration
1. Coordinate a service delivery system that addresses the needs and interests of older
adults by providing comprehensive and coordinated services, represented by the
division's six major programs, for over 7,000 seniors.
Objective Achieved:
Provided services for 9,106 seniors, or 130% of the established objective of 7,000
seniors.
2. Maintain the EAD Advisory Council made up of representatives from the 23 senior
citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at
least one general meeting in January and six district meetings in July of each fiscal
year servicing 40 presidents/chairpersons islandwide.
Arranged six Advisory Council district meetings, or 86% of the objective of
seven annually.
3. Maintain an EAD Safety Committee with at least one representative of each program
meeting quarterly to enforce safety procedures, improve unsafe conditions affecting
staff and seniors and give feedback to the department safety committee, as needed,
and conduct a safety on-site evaluation semi-annually (January and July) of 32 senior
center facilities and conduct safety evaluations/training for 50 EAD staff by June 30,
2002.
Arranged 3 safety meetings, or 75% of the established objective of four annually.
Conducted 32 safety facilities inspections and 25 staff safety evaluations, or
100% and 50% of the established objectives of 32 and 50 respectively.
4. Produce at least one "Video Highlights" of the division's activities annually.
Objective Achieved:
Provided one "Video Highlights" (Kupuna Dula Festival) of the division's
activities, or 100% of the objective established of one.
Six Month Progress Report on Program Objectives for FY 2001-02
jul
1 11
��:--1>_
ELDERLY ACTIVITIES
Maintain the division's Kupuna News magazine by providing information on all EAD
program activities and printing at least 2,500 copies for distribution to over 200
organizations quarterly.
Printed and distributed two issues of the Kupuna News magazine, or 50% of the
objective of four issues.
6. Arrange or conduct multi -media first aid training for at least ten EAD staff annually.
Arranged multi -media first aid training for 9 EAD staff, or 90% of the
established objective of ten.
EAD Recreation
1. Provide and promote active and passive recreational, cultural and leisure
opportunities to 2,500 unduplicated individuals 55 years and older at 24 senior
centers islandwide by June 30, 2002.
Objectives achieved:
Served 2,717 seniors, or 109% of the established objective of 2,500 seniors at 25
senior centers, or 104% of the established objective of 24 senior centers
islandwide.
2. Serve 625 older adults in recreational, 200 older adults in educational, 100 older
adults in health-related and 100 older adults in cultural classes at 24 senior centers by
June 30, 2002.
Served 573 seniors in recreational classes or 92% of goal of 625.
Served 122 seniors in educational classes or 61% of goal of 200.
Served 207 seniors in health-related classes or 207% of goal of 100.
Served 270 seniors in cultural related classes or 270% of goal of 100.
3. Provide at least two districtwide activities for a total of 1,000 older adults in
Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala,
and Hamakua by June 30, 2002.
Conducted 5 districtwide activities or 63% of goal of 8 activities.
895 seniors or 89.5% of goal of 1,000 participated in these activities.
Christmas Golf Tournament, East Hawaii Christmas Party, West Hawaii
Christmas Party, Health and Fitness Day, and Hawaiian Day.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATI'ION
ELDERLY ACTIVITIES
EAD Special Program
1. Provide at least six countywide/state/national/international events for 1,500 older
adults by June 30, 2002.
Provided at least five or 83% of the established objective of six events and served
1,025 or 68% of the established objective of 1,500 older adults.
2. Serve a total of 770 older adults in at least three countywide special events by June
30, 2002.
Provided three or 100% of the established objective of three events and served
696 or 90% of the established objective of 770 older adults.
3. Provide one cultural event for 180 older individuals on a county/state/international
level that will attract a total of 1,350 attendees by September 30, 2002.
Objective Achieved:
a. Provided one or 100% of the established objective of one cultural event and
served 144 or 80% of the established objective of 180 older adults. (This
objective was not met due to the shutdown of all U.S. airports from 9/11/01-
9/13/01. As a result, three groups or 43 participants were not able to attend.)
b. Attracted 1,162 or 86% of the established objective of 1,350 attendees. (This
objective was not met because the management of the facility reduced the
anticipated maximum number of seats available, due to safety reasons.)
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
1. Develop a strategic plan to gain AZA (American Zoo and Aquarium Association)
accreditation by the year 2006. This will include Capital Improvements and Staff to
meet the minimum AZA requirements.
Information has been gathered from the Internet for accreditation criteria.
2. Network and cooperate with other AZA accredited institutions to share information
for SSPs (Species Survival Plans) and maintain vital information of endangered
species housed at the zoo for 3 species.
Our present membership with the AZA provides contact with other institutions
involved in SSPs. Our present computer based data program allows us to
maintain detailed records on the animals. A new ISIS system has been ordered
which will allow even more data from other institutions.
3. Research the possibilities of projects involving the education and propagation of
endangered species by June 30, 2002.
Verbal permission has been given by the Department of Land and Natural
Resources to prepare a suitable habitat for an attempt to successfully breed the
Hawaiian Hawk (Buteo solitarius) and the Hawaiian Gallinule (Gallinula
chloropus).
4. Improve housing conditions for primates that require larger living spaces than their
current housing by June 30, 2003.
Friends of the Zoo is pursuing a grant for funding a new primate enclosure.
5. Work towards focusing on the rainforest theme by concentrating on acquiring
appropriate new animals. This will eventually convert the animal inventory into
rainforest animals.
A pair of Giant Anteaters are on order from South American Zoological.
6. Complete updating animal signage and install additional conservation educational
signage by June 30, 2002.
Animal signage is 96% complete. A committee from Friends of the Zoo is
developing additional educational signage.
Six Month Progress Report on Program Objectives for FY 2001-02
7. Plan for new interactive educational exhibits to be installed by June 30, 2003.
Request have been made to other facilities for plans of audio and visual
interactive exhibits.
8. Continue to work with community groups to help facilitate 6 projects for
improvements at the zoo and equestrian center.
The senior class of Hilo High School has a workday scheduled to assist in
improving the Zoo grounds. The Orchid Society, The Ilawai`i Pond Society and
the Rhodendron Society continue to add new plants to our collection. Within the
past two months over 900 orchids have been placed on trees or in our exhibits.
9. Work towards creating a botanical garden that will house the largest collection of
clumping bamboo in the United States by June 30, 2002.
New species continue to be added to the collection.
10. Plan and implement night activities at the zoo by June 30, 2002.
A night program was held for the Summer Youth Academy on July 17, 2001.
The Petting Zoo was opened for the first night program.
11. Increase utilization of the equestrian center by 50%.
Horse races are scheduled for May 5, June 2 and June 30. It will be the first
annual Ilawai`i Triple Crown. A rodeo is scheduled for February. Two events
were held in July.
Six Month Progress Report on Program Objectives for FY 2001-02
PARIS & RECREATION
ALAE CEMETERY
1. Assign and record all new burials.
46 burials recorded.
2. Work with the University of Hawaii at Hilo in developing a map of all graves within
the cemetery. Complete by December 31, 2000.
(This is actually an objective for the Rural Cemeteries, not Alae Cemetery.)
Not completed. Complex undertaking. Need more time to retrieve historical
data. Still refining and verifying plot map and information. May not be possible
due to lack of information and sources.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
VETERANS CEMETERIES - EAST AND WEST EIAWAI'I
Continue to seek community assistance in beautifying the cemeteries. Work with
Sons and Daughters of Veterans for two projects per year. Work with HCCC, Kulani
or Intake Center for clean-up preparation for special ceremonies and holidays.
Minimum of six clean up projects for fiscal year.
One major project completed by Sons and Daughters of Veterans. One major
project completed by Hilo Intake Center. Assistance from HCCC, Kulani, or
Intake Center has been utilized in other park areas instead of cemeteries.
2. Continue to coordinate development of the West Hawaii Veterans Cemetery with the
Veterans Advisory Committee and the Department of Defense.
Meetings regularly being held with Veterans Advisory Committee. 8 meetings
with Director Patricia Engelhard attending held in fiscal year 2000-2001.
Coordination being made with Department of Defense for new construction
phases for East and West Hawaii Cemeteries with advisory committee. All
suggestions and requests brought up at meetings were followed up by Parks
Maintenance crew.
3. Educate the public on the rules and regulations of the Veterans Cemeteries by posting
the rules at the cemeteries. Also, provide informational pamphlets for distribution
through funeral homes.
Rules and regulations posted throughout cemeteries. Pamphlets distributed to
funeral homes.
Final Status Report on Program Objectives for FY 2000-01
PARIS & RECREATION
RURAL CEMETERIES
1. Continue maintenance of cemetery grounds.
Maintenance of cemeteries ongoing.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
HAWAPI COUNTY BAND
1. Provide musical services for the island residents and visitors and work with
community organizations to enrich Big Island events by performing 40 performance
services annually (2 rehearsal services to 1 performance service ratio).
The Hawaf i County Band has performed 43 services, or 108%, this fiscal year.
They have included gigs in all districts of the island that has requested services.
2. Provide monthly Mooheau Bandstand concerts that are:
a) Entertaining by including light and popular music in each program;
A wide variety of music is chosen every month to appeal to different
segments of our audience. Movie scores, pop and jazz selections, "classical
music", as well as ethnic and seasonal arrangements are part of our typical
monthly concerts.
b) Educational by providing historical, musical, or interesting information about
selections;
Background information and program notes are always provided prior to
each piece. Relevant information such as the composer's history or impetus
for composing this work as well as any other interesting facts are routinely
presented in a timely fashion.
c) Musically challenging and stimulate growth for the musicians in the band and
audience by programming selections from nationally recommended lists (e.g.
National Band Association Selective Music List);
Music is chosen from state and national lists. Musical selections lists include
the National Band Association, The Instrumentalist, and The College Band
Directors National Association.
d) Musical opportunities that feature community groups, musicians, soloists,
conductors, and young student musicians;
Solo selections are routinely part of our monthly concerts. We have featured
many of the outstanding musicians within the Filo community and the
County Band.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
HAWAPI COUNTY BAND
e) Historically significant (95 year tradition).
The Mo'oheau Bandstand has been a Kilo landmark for over 95 years. A
brief history of the band is often given prior to each concert.
3. Provide musical opportunities and musically educating experiences for the people of
the County of Hawaii, with a special emphasis for youngsters and young musicians
by annually sponsoring a Music Festival and featuring young musicians as soloists in
at least one monthly concert a year.
This past year the Band Festival scheduled for April 14`h had to be cancelled due
to the teacher's strike. Attempts were made to reschedule this event, but no
alternative date could be found that would satisfy all participants. The Hawaii
County Band regularly features music for all listeners including youngsters. A
high school or college student has not been featured this year. There may have
been small solos that were overlooked but we will be sure to get that going this
coming fiscal year. Also as part of the music education component of these
objectives the current Band Director, Paul Arceo, offered his services to Big
Island Band Directors to do demonstrations, sectionals and rehearsals for their
band.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RE CREA TION
WEST HAWAII BAND
1. Provide music for charitable or non-profit groups 3 to 5 times.
160% Hawaiian International Billfish Association: 2 events
Aloha Festivals: 3 events
Boy Scouts: 2 events
American Cancer Society: 1 event
2. Perform in 8 to 12 parades.
100% The band performed in 10 parades this year.
3. Target concert performances for older individuals 4 times.
50% Keauhou Rehabilitation & Healthcare Center
American Cancer Society Run/Walk
4. Provide music for "one-time only" events when appropriate.
100% Opening Ceremony of Pony Leagues
National Association of County Organizations
5. Meet the requirements of the "Program Measures" section.
115% Performances: actual 23 vs 20 estimated
106% Rehearsals: actual 38 vs 36 estimated
6. Provide on-site concerts before or after parades 2 to 4 times.
125% Kailua-Kona Fourth of July, Holualoa Aloha Week, Kainaliu,
Waimea, Kailua-Kona Christmas
7. Increase repertoire by 6 to 8 musical selections.
100% More than 6 new arrangements have been performed and can be
quickly readied for use.
8. Sight-read 8 to 16 new musical arrangements.
100% 16 or more new arrangements attempted.
9. Maintain participation of 3 to 6 middle and high school students.
167% There are at least 10 of these students. Three rehearse and the rest
perform, five of them regularly as of June 30tH
Final Status Report on Program Objectives for FY 2000-01
PARIS & RECREATION
ADMINISTRATION
1. Complete self-evaluation plan for playground safety and ADA compliance and begin
implementation program by June 30, 2001.
Objective not achieved. Self-evaluation plan was initiated. Implementation will
begin upon completion of transition plan.
2. Complete self-evaluation plan for parks and facilities to meet ADA compliance and
begin implementation program.
Objective achieved. Self-evaluation / transition plan was completed.
Implementation of design was initiated for all schedule 1 projects.
Monitor through quarterly reports implementation of ADA Transition Plan for
Programs of the Department.
Objective achieved. This was done through the various Divisions/Sections in the
Department.
4. Promote recreational, cultural and leisure opportunities by informing the public
quarterly through the use of various media including the County's web site, brochures
and press releases.
Objective achieved. The County's web site was updated to provide current
information on our beach parks and facilities. Quarterly brochures were made
available to the public in the lobby area of the Administration office. The
bulletin board in the lobby area of the Administration office was updated weekly
to provide information on current activities and events of the Department of
Parks and Recreation. Press releases were submitted to local newspapers,
informing the public of recreational, cultural and leisure opportunities.
5. Provide personal and professional growth opportunities for administrative staff
through attendance of at least one training session annually.
Objective not achieved. Nine out of twelve, or 75%, of the administrative staff
attended at least one training session during the fiscal year.
6. Plan/Renovate/Upgrade one new park or facility during the fiscal year.
Objective achieved. The upgrading of Lili'uokalani Gardens and Male Ilalawai
was completed.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
ADMINISTRATION
7. Practice fiscal prudence and develop alternatives to be user friendly in revenue
generating services, and work within resources provided in the budget.
Objective achieved. Our department joined the State's contract with Access
Hawaii to provide an online camping permit reservation system. Since
January, the public has been able to book camping permits over the internet and
pay by credit card.
Provide a safe environment for employees and the public and implement a consistent
quarterly safety education program for employees.
Objective achieved through bi-monthly Safety Committee meetings. With the
new Civil Service Safety Program, an employee training program is being
initiated.
9. Develop two community partnerships that enhance services/activities for the public
good.
Objective achieved. Partnerships with YMCA and Ka'u Learning Center were
developed through our Recreation Division.
10. Revive the "Friends of the Park" program and identify three projects for volunteer
groups that relate to maintenance of parks and facilities.
Objective achieved. Numerous "Friends of the Park" projects have been
undertaken and completed, and the program is experiencing a surge of interest.
Three of the larger projects identified are:
1) Hawaii Island Palm Society — Planting of 78+ new palms at the zoo
acquired through donations and Kaulunani Grant funds
2) Travis Chong Eagle Scout Project— Shipman Park repainting of pavilion,
basketball court lines, and planting shower trees
3) Wainaku-Kaiwiki Community Association — Restore and repaint Kaiwiki
Park Pavilion and Restrooms, and repair gutters
11. Update department's five-year plan for repair and maintenance projects and CIP
needs annually.
Objective achieved. CIP request (FY 2001) submitted to County Council. Five -
Year Plan for repair and maintenance projects developed and updated by Parks
Maintenance Division.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RE CREA TION
PARIS MAINTENANCE
1. Reduce complaints regarding maintenance of facilities by 101/x.
• Monitor type, number, district, etc. of complaints and implement necessary
maintenance procedures, standards, training, discipline, etc. for corrections.
77 complaints have been recorded as of June 30, 2001, as compared to 56
complaints received as of June 30, 2000. Some of the complaints are beyond
Parks Maintenance Division's control. All other complaints have been
followed up on. The increase of complaints could be due to a new
administration who the public believes is receptive to bringing to its attention
any shortcomings and suggestions for improvements.
Make semi-annual inspections of facilities with responsible supervisor.
Analyze and discuss methods of improvements.
Objective achieved. Conducted inspections in 9 out of 9 districts.
Improvements for maintenance discussed with each supervisor.
2. Increase completion of work orders by 5%.
Objective achieved. Completed 1,912 work orders as of June 30, 2001. This
would be an increase of 5.7% of all of previous year's completion of 1,809 work
orders.
3. Undertake two beautification projects per district.
One of which supervisor to work with a community group to beautify parks — 1
park per district minimum.
Work with Hilo Intake Center, HCCC, Kulam CC and other institutions to obtain
manpower to undertake major improvements for the following areas:
Lili'uokalani Gardens Hilo Bayfront
Reeds Bay Downtown Hilo
One Pauahi Place
Objective achieved. Completed 51 beautification projects for the year.
Worked with Hawaii Community Correctional Center and Hilo Intake
Center in completing clean-up projects in Bayfront area, Liliuokalani,
Happiness Garden, University Heights, Lokahi Park, Richardson Ocean
Center, Downtown Hilo.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
PARKS MAINTENANCE
4. Practice fiscal prudence and work within resources provided in budget.
• Monitor and evaluate expenditures and implement sound fiscal procedures in
carrying out programs. Elvaluate cost overruns and surpluses.
• Evaluate costs for services such as herbiciding, tree trimming, security, weekend
clean-up, attendant assistance, storekeeping, etc. and adept to resources available.
• Evaluate purchase of storeroom supplies and reduce or cancel low priority orders.
• Tighten internal controls for supplies issued.
• Ext -end average -life of each equipment by stressing equipment care and providing
equipment maintenance training programs for all employees.
4>
Objective achieved. Was able to work within our budgeted funds to
purchase materials, supplies, and equipment, contract out improvements,
repairs, equipment and provide services for special events while completing
daily maintenance requirements.
5. Stress safety practices.
• Conduct safety inspections of facilities:
Weekly by supervisors.
Semi-annually by safety representative.
Safety inspections conducted weekly by supervisors on ongoing basis.
Audited inspection worksheets of all supervisors. 52 weekly inspections per
dig-trict completed. No safety representative has been appointed. Will work
with safety committee.
• Discuss and evaluate accident reports.
Correct any hazardous conditions or practices.
Objective achieved. Accident reports being discussed at departmental safety
committee on qmirterly basis. Suggestions received as to correcting
hazardous conditions and practices.
9 Conduct minimum of I safety instructional session per crew per month.
Objective achieved. 170 instructional sessions have been conducted or 118%
of projected sessions of 144.
6. Evaluate leave records semi-annually to determine any abuse of leaves due to
sickness. Take appropriate corrective actions as needed.
Not undertaken. Overlooked due to change in administration and new Personnel
Specialist.
Final Status Report on Program Objectives for FY 2000-01
MARKS & RECREATION
RECREIT101T
1. Provide introductory instruction in at least 4 of the following sports (basketball,
baseball, volleyball, track and field, tennis, flag football, badminton) for children and
adults, one or more in each respective season (i.e. Fall — basketball; Winter — baseball
and track/field; Spring -- volleyball; summer — tennis/flag football).
Objective achieved. Majority of the facilities far exceed this objective by
providing a multitude of Instructional sports to their respective community.
2. Provide seasonal arts and craft activities for children and adults (i.e. Fall —
Hallow ,en/Thanksgiving/Christmas craft activities; Winter — Valentines/St.
Patrick'Easter activities; etc.).
Objective achieved. In addition to the seasonal craft activities, all facilities
actively provided an abundance of arts and craft activities during the six weeks
of Summer Fun.
Maintain a safe facility, free of hazards for all activities, patrons and employees by
conducting daily safety inspections and remitting work orders as necessary to correct
unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly
basis.
Objective achieved. A mandatory safety precaution, each facility conducted a
daily routine check in addition to a quarterly comprehensive inspection. These
checks/inspections generated necessary work orders to correct any potential
hazards.
4: Plan, organize and implement a minimum of one district -wide event that is responsive
to the respective community's needs and interests (i.e. Hilo District — The Biggest
Easter Egg Celebration; Hamakua District — Hamakua Fun Day; etc.).
Objective completed. All districts completed a minimum of two district -wide
events with the exception of Iona, who completed one.
HILO DISTRICT: Biggest Easter Egg Celebration, Judo Seminar,
Spiking Clinic with Reed Sunahara, Jimmy
Yagi's Basketball Clinic, East Hawap i Track
Meet
PUNA DISTRICT: Keiki Easter Blast, Blast Off to Summer,
Naalehu Computer Classes, Ka'u District Penny
Carnival
Final Status Report on Program Objectives for FY 2000-01
-PARKS & RECREATION
RECREATION
HAMAKUA DISTRICT: Papaaloa Haunted House Project, Ohana
Fishing Tourney, Honokaa Fun Day
N/S KOHALA DISTRICT: Ping Pong Tourney, Camping with YMCA
N/S KONA DISTRICT: West Hawai'i Track Meet
5. Develop a minimum of three partnerships with other recreation providers as well as
community organizations to maximize service and activities to the public (i.e.
summer camping program in partnership with the YMCA).
Objective achieved by all districts except Kona.
HILO DISTRICT: Biggest Easter Egg Celebration (Hilo Jaycees,
Meadow Gold Dairies, and various local
businesses); Judo Seminar (local martial arts
organizations and Japan martial arts schools);
Hoop Shoot (Elks Club);
Track Meet (East Hawai'iKiwanis,
Waiakea/Hilo High Schools Key/Kewin Clubs);
Basketball Clinic with Jimmy Yagi (Jimmy Yagi,
Waiakea Uka Athletic Association, Don's Grill);
Spiking Clinic with
Reed Sunahara (Reed Sunahara, Keaukaha.
Athletic Association, Creative Arts).
PUNA DISTRICT: Keiki Easter Blast (Keaau Shopping Center);
Blast Off to Summer (Keaau Shopping Center
and Keaau Intermediate School); Naalehn
Computer Classes (Naalehu School, Hilo Adult
Community
School); Ka'u District Penny Carnival (Pahala
Community Association); UHH Sports Clinics
(UHH Athletic Department).
HAMAICUA DISTRICT: Papaaloa Haunted House Project (Koaniani
Community Association and the local
businesses); Ohana Fishing Tourney (Tok-unaga
Fishing Store, Egesuzaki Fishing Store, Dino's
Fishing Tackle and various local businesses);
Pass/Punt/KickCompetition (NFL); Honokaa
Fun Day (Community organizations).
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
RECREATION
N/S KOHALA DISTRICT: Fishing Tourney (local businesses); Ping Pong
Tourney (local businessman sponsorship); Teen
Scene with Kona Family Support Services;
Camping program with the YMCA.
N/S KONA DISTRICT: Mike night at Hale Halawai with Kona Family
Support Services; West Hawaii Track Meet
(Konawaena Track team).
6. Provide quarterly training for the P&R staff in ADA concerns, issues and how to
adapt/modify activities.
We have not been successful in bringing on board a qualified, permanent, full-
time ADA Specialist to date. Currently working with Civil Service to revise
position. description.
Final Status Report on Program Objectives for FY 2000-01
-PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
1. To supplement, the regular Summer Fun program with various enrichment -type
programs:
• Develop and implement a special all -day educational/recreational program at
Richardson Ocean Park, focusing on water. This will run for five weeks, from 8 a.m.
to 3 p.m., targeting children in grades 2 — 5.
Objective achieved and conducted for six weeks instead of five. One of the most
popular of enrichment programs that fills to capacity on the first day of
registration. This proves that it quality programs are offered, the public's
willing to pay- the price. This program charged $150 per child. Unfortunately we
could. only accommodate 30 children due to the small size of Richardson's
classroom.
• Develop and -.Implement a teen -scene program at Puueo Community Center, teaching
life's skills with emphasis on leadership training. This will run for five weeks from 8
a.m. to.2 p.m., targeting teens 12 — 17 years old.
Objective achieved and conducted for six weeks instead of five. The only P&R
teen program in East Hawal'i, focusing on leadership and learning the skills of
life.
• Develop and implement a camping program at various P&R campsites in partnership
with the Waimea Family YMCA. This will run for five weeks, from Tuesday through
Thursday, impacting all the various districts' children in grades 3 — 6.
Objective achieved and conducted for six weeks instead of five. The only P&R
camping V
., program on the island, achieved only through the partnership with the
YMCA, However, due to the poor turnout this year, we are looking to revamp
the program and focus on teens for next year.
• Develop and implement an all -day enrichment program at Waiakea Recreation
Center. This 5 i11 run for five weeks and target children in grades 3 — 6.
Objective achieved and conducted for six weeks instead of five. Always a
popular program since a child can remain at this site for the entire day if parent
desires. This enrichment program provides the child with various intensive
learning sessions including sewing, martial arts, painting/drawing, snack
preparation, Physical Fitness, Track and Field, Archery, Ukulele, etc.
Final Status Report on Program Objectives for FY 2000-01
PAIRKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
Develop and implement an all -day Summer Fun Academy at Kapi'olani School to run
for five weeks and target children in grades I — 4.
Objective achieved and conducted for six weeks instead of five. Although our
enrollment maximum was not niet, children were exposed to various enrichment
activities such as golf, ukulele, H-awai'iana, ceramics, cartoon sketching, etc.
Implement a five-week Summer Track and Field Program for youngsters (ages 6
through 18) < the Puna/Ka'a District, including two track meets, culminating with
sending finalists to the Hershey Track and Field meet held on Oahu in July.
Objective achieved. Enrollment exceeded sixty youngsters and adults. Twelve
youngsters (and ten from (filo) traveled to Oahu to compete in the State Hershey
Track and Field meet at Punahou oval.
2. To integrate children. with disabilities into the summer and inter -session programs
wherever possible, through the assistance of the Therapeutic Specialist.
Objective achieved. There were several youngsters requiring the assistance of
our Therapeutic Specialist this summer. All. were accommodated in our
program. with little, If any, modifications.
NIS Kona 6
Mt. View 2
Keaukaha 1
Kohala I
Pahoa 1
Honomu 2
Honokaa 2
Final Status Report on Program Objectives for FY 2000-01
P,4RKS & RECREATION
HO'OLULU PARK COMPLEX
1. Provide clean, safe and well-maintained facilities:
a. Close each facility once per year for general clean up and minor repairs.
Completed general clean-up and minor repairs to all facilities during fiscal
year. Closed each facility after major events (Tahiti Fete, Merrie Monarch,
Spring Fest, County Fair, etc.) for general clean up.
b. Pressure wash each facility once every quarter.
Completed pressure washing of each facility once each quarter during fiscal
year. Aunty Sally's Lulau Hale has been closed for renovations since V1101.
As soon as renovations are done we will continue with pressure wash and
maintenance.
c. Check on safety hazards daily.
Both day and night sbift supervisors are required to fill out Daily Facilities
Checklist forms which lists all repairs and safety hazards that need to be
taken care of. Repairman checks list and complete all necessary repairs.
Supervisors are also required to fill out Checklist of Potential Hazardous
Conditions form weekly and to initial that all facilities were checked. This
form is also to comply with OSHA requirements.
d. Clean and sanitize facilities before and after events.
Facilities are cleaned and sanitized 100% of the time. We have received a lot
of compliments from sponsors and the general public on how well our
facilities are maintained. We had a couple of tourist say that they have been
to a lot of activities here and on the mainland and have never seen cleaner
restrooms than we had for Tabiti Fete at E.K.
e. Work with Safety Committee to have courtesy safety inspection annually.
Had safety inspection done by Dan Santos of Public Works during the first
quarter of this fiscal year to check on any deficiencies and have it corrected
to comply with OSHA.
Final, Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
HO"OLULU PARK COMPLEX
2. Provide a we'll -manicured playing surface at all ballfields (Wong Stadium and Walter
Victor Baseball Complex):
a. Mow lawn weekly, weather permitting.
First quarter
12 weeks (1 rainout)
Second quarter
11 weeks (2 rainouts)
Third quarter
13 weeks (I rainout)
Fourth quarter
12 weeks (1 rainout)
b. Close each ballfield at least one week annually for field renovations.
Each ballfield was closed during baseball off-season (Oct. -Dec.) for field
renovations.
3. To provide training for staff.
a. Conduct safety talks on different topics once a month.
We have conducted safety talks 10 out of 12 months during fiscal year. We
covered driver training, MSDS, Personal Protective Equipment, Respirator
Protection, Back Safety Riding Mower Safeq-, Pesticide Safety, Power
Blower Safety, Pressure Washer Safety and Lawn Mower Safety.
b. Retrain employees on equipment use semi-annually.
Supervisors had retraining done with employees in Oct. 2000 and April of
2001. We bad Allied Machinery come in and do a workshop on operating
and maintaining Grasshopper riding mower and deck.
c. Have supervisors conduct equipment maintenance training and have equipment
maintained weekly.
Supervisors conducted training during each quarter of fiscal year and rotate
equipment maintenance weekly. When we obtain enough equipment for
each facility, each employee assigned to that facility will be responsible for
maintaining equipment assigned to them.
Final Status Report on Program Objectives for FY 2000-01
-P-A----RKS & RECREATION
HO"OLULU PARK COMPLEX
d. Provide refresher course on Material Safety Data Sheet annually.
We did a refresher course on the MSDS folder in January, going over
location of folder, master list of chemicals and safety precautions to prevent
injuries.
4. Enforce rules and educate sponsors:
a. Comply with Federal ADA, State OSHA, County, Department and Complex rules
and regulations.
Rules were distributed with all applications for facility rental.
b. To reduce costs for repairs by 25%.
Supervisors and staff are trained to enforce rules to hold sponsor liable for
any damages that occur during their event. Supervisors go through facility
with sponsors before and after event. During the first quarter, there were no
damages reported and one damage during the second quarter, which the
sponsor had repaired, There were no damages reported during the third and
fourth quarters.
5. To work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community
groups for improvements to the Ho'olulu Complex:
a. Complete one major improvement project: Complete roof for concrete slab
poured by indoor tennis court restrooms before Merrie Monarch by Lehua.
Jaycees, or replace fencing at. Wong Stadium 1St and 3rd base lines by Hilo
Jaycees.
The Lehua Jaycees did not have the resource to go through with this project.
The Hilo Jaycees have expressed interest with this project and I will be
working with them in upcoming fiscal year. The Lehua Jaycees will now do
the fencing at Wong Stadium next fiscal year. The Little League
organization painted all the dugouts at Walter Victor Stadium.
b. Do beautification/landscaping project for each facility annually.
Each of our facilities had beautification/landscaping done at each facility
during fiscal year. We had plants and palms planted, hedges trimmed
regularly and areas cleared of any unwanted shrubbery.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
HO"OLULU PARK COMPLEX
6. To relocate and reorganized Hoolulu Complex office:
a. Relocate Hoolulu Complex Office to Lu'au Hale within one month after
completion of renovations/repairs scheduled for May 1 through August 31, 2000.
b. Reorganize Hoolulu Complex office records and files within one quarter after
relocation to Lu'au Hale.
Renovations started December 7, 2000, with an estimated completion date of
April 5, 2001. As of June 30, 2001, renovations have not been completed..
Final Status Report on Program Objectives for FY 2000-01
ARKS & RECREATION
AQUATICS
To maintain core services at our nine (9) pools by providing recreational
swimming to approximately 441,808 patrons and learn to swim programs at eight
(8) pools to approximately 1,960 patrons.
Objective achieved. Aquatics has met its first objective of maintaining cure
services at our nine (9) pool facilities. Pool closures were kept to a minimum
but did occur occasionally due to repair, scheduled maintenance,
competitions anal s,;hortage of staff. During this fiscal year a total of 781,060
patrons were served at the pools. 8,874 patrons participated in, the Learn to
Swim Program.
2_ To advertise pool schedules and services four (4) times per year in quarterly
program guides and announcements through the radio and the newspaper.
Objective achieved. Quarterly program guides advertising pool fours of
operation, programs and beach operations have been produced and
distributed on schedule every quarter.
3. To provide American Red Cross classes to the general public and staff as follows:
• One (1) Water Safety Instructor (WSI) class in West Hawai'i.
• One (1) Water Safety Instructor (WSI) class in East Hawai'i.
• Two (2) Lifeguard Training (LGT) classes per year at each of our nine (9) pools.
• Four (4) Standard First Aid/Cardiopulmonary Resuscitation (SFA/CPR) classes
per year at each of our nine (9) pools.
Objective achieved. Senior Lifeguards at our nine (9) facilities have met the
required teaching of two (2) Lifeguard Training classes, four (4) Standard
First Aid: and four~ (4) CPR classes. Water Safety Instructor classes were
given at West and East HawaN locations.
4. To provide a minimum of four (4) United States Lifesaving Association (USLA)
®pert Water Rescu classes to Existing Water Safety Officers on staff as beach
lifeguards at the following rate:
• Two (2) per year in West Hawai'i, one (1) in March and one (1) in September.
• Two (2) per year in East Hawai'i, one (1) in March and one (1) in September.
• All new employees entering in as beach lifeguards prior to going on duty.
Objective achieved. Water Safety Officer IV's and the Aquatic Program
Administrator have conducted USLA. Open Water Rescue Classes every: six
(6) months at East and West Hawai'i locations. Classes were held in April
and October.
Final Status Report on Program Objectives for FY 2000-01
ARKS & RECREATION
AQUATICS
5. To start advisory groups at three (3) 50 -meter pools and five (5) 25 yard pools.
This objective was not met. In lieu of this, the Aquatics Administration has
reel: with pool supervisors to review and update all rules affecting pools.
6. To hold excursion groups for students at Richardson Ocean Park to educate and
create an appreciation for the ocean environment and other ocean related topics, at
a rate of approximately 110 per year serving 2,643 children and 353 adults.
• Promote the Richardson. Roughwater Swim serving approximately 90 participants.
• Promote the annual Richardson's body board contest serving approximately 75
participants.
Objective achieved. Excursion groups for students at Richardson Ocean.
Park totaled 3,754 children and 696 adults for this fiscal. The Richardson
Ro ,ghwater• Swim was held in duly 2000 on schedule. The Waiuli
Bodyboard Championship was held in February 2001.
7. To co-sponsor three (3) Junior Lifeguard Programs, one (1) each in East Ilawai'i,
Dona. and Hapuna. Culminei ng in an Island wide competition promoting ocean
saf ty awareness and strengthening ocean skills for approximately 100 children
bet,€,een the ages of 10 and 18.
Objective achieved, Aquatics conducted Junior Lifeguard Programs at three
(3) beach. locations (Hilo, Kona and Hapuna) and one (1) pool (Pahoa Pool).
This fiscal year about 200 children participated.
8 Plan and promote the 2000-01 U.S. Synchronized Open scheduled for July 2001
at the Kona Community Aquatic Center.
Objective achieved, The 2000-01 U.S. Synchronized Swimming
Championships were held at Kona Community Aquatic Center from July 15
® July 21,
9. Hold eight novice swim meets serving approximately 225 participants.
Objective not achieved. The Novice Swim meet program was held Between
Pebruan!-April 2001. Due to budget restraints the objective of hosting eight
(8) meets was not met; instead two (2) meets were held and one (1)
championship at Pa.hoa.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
CULTURE & ARTS
1. Provide 60 workshops and classroom instructions in various disciplines, music,
dance, drama, arts, crafts, and natural sciences at established sites Countywide.
Conducted 54 of 60 workshops and classroom instructions, or 90% of projected
objective. Facility renovations and closures delayed the progress of meeting this
objective as stated.
2. Develop and -conduct at, least one Cultural/Community event per quarter (Eco-
Tourisrn and Cultural Tourism) activity to preserve ethnic traditions and heritage,
encourage craftsmanship and cottage industry.
Developed and conducted the Japan-Hawai'i Karaoke Show, international
Barefoot Hula Classic, Hawai'i 2000 Millennium Celebrations Countywide. First
Hilo Rain Festival, Hula..Fest 2000 — Ka'u Hula & the Arts Cultural Festival,
Hula Ho1ki — Re -dedication of Lili'uokalani Gardens opening, Waimea Cherry
Blossom Heritage Festival 2001, "A Night in Japan 2001", Hilo Tahiti Fete 2001,
Japan Festival 2001. Achieved 250% of projected goal.
3. Market programs by securing community involvement and financial support through
partnerships.
Programs and events were marketed and supported financially through the
partnerships and collaborations with the following organizations and agencies:
Hawai'l Island Chamber
Haivai'L_1000 Millennium Commission
Big Island Toyota
Emerald City Radio
Japanese Chamber of Commerce
Waimea Arts Council
K-amuela Hongwanji
W,aimea Outdoor Circle
AARP
Waimea Senior Citizens
Meadow Gold Dairies
Hawai'i NaniloaResort
Nippon Express
Bank of Hawai'i
Queen Lili'uokalani Children's Trust
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
CULTURE & ARTS
4. Advertise and promote the Cultural & Community Arts programs and activities
through our quarterly `Arts Visions" newsletter, and other vehicles of publication
such as radio, television, periodicals and newspapers.
Advertised and promoted the Culture & Community Arts programs and
activities through the Quarterly Arts Newsletter, posters/signage, and vehicles of
media such as: awa i Tribune Herald, Hilo Times, KWXX Radio, Big Island
Radio, Current Events, Emerald City radio, Star Bulletin, Honolulu. Advertiser,
MPA., KW`Y1 Radio. West Hawai'i'Today, Waimea Community Association
newsletter, K:PUA, Waimea Gazette, North Kohala Community Newspaper,
Channel 6, Pacific Views, LA Times, Chicago Tribune, and New York Tinges.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
ELDERLY ACTIVITIES
EAD Administration
1. Coordinate a service delivery system that addresses the needs and interests of older
adults by providing comprehensive and coordinated services, represented by the
division's five major programs, for over 7,000 seniors annually and conducting an
annual evaluation on each program.
Objective achieved. Provided services for 11,188 seniors, or 159% of the
established objectives of 7,000 seniors.
I Maintain the EAD Advisory Council made up of representatives from the 22 senior
citizen clubs, 14 nutrition sites and the RSVP Advisory Council by conducting at
least two (2) rneetings annually servicing 38 presidents/chairpersons islandwide.
Objective Achieved, Arranged seven Advisory Council district meetings, or
350% of the objective of two annually.
3. Maintain an EAD Safety Committee with at least one representative of each program
meeting quarterly to -enforce safety procedures; improve unsafe conditions affecting
staff and seniors and give feedback to the department safety committee, as needed,
and conduct a safety or -site evaluation of at least 50 staff and 25 facilities annually.
Objective Achieved, Arranged 10 safety meetings, or 250% of the established
objective of fuser annually. Conducted 64 Safety facilities inspections and 81 staff
safety, evaluations, or 256% and 162% of the established objectives of 25 and 50
respectively.
4. Produce at least one "Video Highlights" of the division's activities annually.
Objective Achieved. Provided one "Video Highlights" of the division's activities,
or 100®x® of the objective established of one.
5. Maintain the division's Ki puna News magazine by providing information on all EAD
program activities and printing at least 2,500 copies for distribution to over 200
organizations quarterly.
Objective Achieved. Printed and distributed four issues of the Kupuna News
magazine, or 100% of the objective of four issues.
f. Arrange or conduct multi -i -redia first aid training for at least ten EAD staff annually.
Objective Achieved. Arranged multi -media first aid training for 34 EAD staff,
or 340% of the established objective of ten.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
ELDERLY ACTIVITIES
FAD Recreation
To provide and promote active and passive recreational, cultural and leisure
opportunities to 2,200 u=nduplicated individuals 55 years and older at 24 senior
centers islandwide.
Objective Achieved. Served 2,715 seniors, or 123% of the established objective
of 2,200 seniors.
2. To serve 700 older adults by providing at least six minor sports activities (badminton,
gateball., softball, goif, tennis and billiards) annually.
Objective Achieved. Served 1,579 seniors or 225% of the established objective of
700.
3. To serve 1,000 older adults by providing a wide range of recreational, educational,
health-related and cultural classes at 24 senior centers islandwide with a minknum of
one per quarter at each center.
Objective Achieved. Served 1,478 seniors or 148% of the established objective of
1,000 seniors.
4: To provide at least five islandwide/state/international events for 2,500 older adults
annually.
Objective Achieved. Served 5,289 seniors or 212% of the established objective of
2,500 seniors,.
To provide at least two distuactwide activities per district for 1,000 older adults
islandwide annually.
Objective Achieved. Provided 12 activities for 2,512 seniors or 150% and 251%
of the established objectives respectfully.
Final Status Report on Program Objectives for FY 2000-01
-PARKS & RE CREATION
`:rA ,BOO
1. Acquire 5 animals through purchase or trade with other zoos.
Forty six new animals have been acquired.
2. Renovate the vulture exhibit to meet AZA design standards.
Both species of vultures have been moved to an enclosure which greets AZA
design standards.
3. Develop a working arrangement with Friends of the Zoo to better use funds and
talents of the membership to develop a permanent petting zoo.
The permanent petting zoo is completed. Hale Ka Holoholona was opened on
June 9, 2001.
4. Improve labels and signs for each exhibit, which will include personal information
about the animal and a photograph.
As of June 30, 2001 signage was 90% completed.
5. Provide staff members with in-service training and interaction with other zoo staff on
a regular basis.
Training is ongoing. Honolulu staff veterinarian did an on-site consult and Visit.
Internet access is available to staff for use in contacting other zoos.
6. Reinstate zoo entrance fees.
Rule 6 of the Departments Rules and Regulations need to be changed to address
the charging of an entrance fee.
7. Re --establish the Hilo High School Zoo Crew to act as guides for school groups.
Changes within the teaching staff' at Filo High caused a delay until September
2001 for training.
8. Develop 3 special projects to increase visitor interest through animal enrichment
programs.
This has been: accomplished by a regular advertised feeding time for our tiger, a
scheduled petting zoo, and a new educational butterfly exhibit.
Final Status Report on Program Objectives for FY 2000-01
17
PLANNINER'
PLANNING
PLAI®NING
Long Range Planning: Submit the draft General Plan to the Planning Commission
and to the Council by June and October 2001, respectively.
Objectives Achieved. The General Plan was submitted to the Planning
Commission in May 2001. The Planning Commission held several hearings and
submitted its recommendations to the Planning Director on October 19, 2001.
The Planning Director responded to the Commission's recommendations on.
November 30, 2001. The Planning Commission transmitted the draft General
Plan and comments to the County Council in January 2002.
2. CIP: Develop an improved CIP system to prioritize and track projects by December
2001.
Objectives Achieved. A workplan and priority criteria were developed and
presented to the Mayor's Office in December 2001. The suggested analyses will
be tested for possible incorporation in the upcoming CIP submittal for FY 2002-
03. Any changes will be evolutionary with continual refinements in subsequent
years.
3. Cadastral Mapping: Provide updated tax maps to the Real Property Tax Division
within two days of approved subdivision changes and to have a interdepartmental
Geographical Information System (GIS) update available quarterly 95% of the time.
Objectives Not Achieved. Updated tax maps have been provided in a timely
manner. However, the updates to the GIS tax map layer has been forestalled by
inconsistent landownership information, especially for new parcels. No
arrangement had been agreed to between the GIS consultant and the Ileal
Property Tax Office for updated landownership information. The Planning
Department, GIS consultant, and Ideal Property Tax Office are still in the
process of working out an updating system.
4. Information System: Coordinate an interdepartmental Geographical Information
System (GIS) by February 2002.
Objectives Achieved. Significant advances have been made: the Planning
Department has been working closely with Civil Defense, who received a federal
grant to develop a GIS system for hazard mitigation planning; and the Planning
Department has been meeting with several agencies to coordinate the
development of the crucial street layer.
Six Month Progress Report on Program Objectives for FY 2001-02
PLANNING
G
PLAl®NING
5. Permits: Acknowledge permit applications within 15 days of the submittal date 95%
of the time.
Objectives Not Achieved. A major deficiency in the department is an efficient
workflow system to track incoming correspondence and applications. Without
such a system, it has been difficult monitoring the timeliness of responses and to
allocate human resources to the demands. The department has been
investigating options to remedy the situation. With the assistance of the Data
Systems Department, a potential system will be tested in February 2002 that will
not require purchasing expensive software.
6. Enforcement: Respond to complaints within 15 days of receipt of the filing date 95%
of the time, and develop a system to monitor compliance with permit conditions by
December 2001.
Objectives Achieved. In spite of having only one inspector for the entire island
(we deferred filling the other vacant position for budget purposes), the inspector
has diligently responded to complaints in a timely manner. A system to monitor
permit conditions requires more study in conjunction with the workflow system
discussed above.
7. Public Information: Provide updated rules, permit applications, Planning Commission
meeting schedule and minutes on the County website by December 2001.
Objectives Not Achieved. Permit application forms were posted on the County's
website in ,January 2002. The rules have been formatted for web publishing and
should be ready for posting in February 2002. Planning Commission schedules
and minutes will be posted in February 2002.
Six Month Progress Report on Program Objectives for FY 2001-02
Irl 0
COASTAL ZONE MANAGEMENT
1. Process all SMA Permit applications in the required time limit as specified by law
and the County's Rules and Regulations.
Objectives Achieved. All SMA Major and Minor Permits were processed within
the required time limits.
2. Process all SMA Assessments within the specified 21 -day requirement.
Objectives Not Totally Achieved. Majority of the Special Management Area
Assessment applications were processed within the 21 -day time frame. On a few
occasions, however, the SMAA were not processed on time due to internal
problems (i.e., assignments not reaching respective planners in a timely manner).
Conduct site investigation of alleged violations within two weeks of receipt of
complaints.
Objectives Achieved. Along with his other responsibilities, the zoning inspector
also conducted site investigations of alleged SMA and Shoreline Setback
violations in a timely manner.
4. Monitor all CZM-related legislative bills during the State Legislative session and
provide testimonies as needed (January to May 2002).
Objectives Not Achieved. We are currently reviewing and monitoring proposed
CZM-related legislation. As bills are scheduled for hearing, we will provide
appropriate testimony.
5. Attend all Marine and Coastal Zone Management Advisory Group (MACZMAG)
meetings, which are normally held every other month.
Objectives Achieved. We have attended and participated in all CZM-related
meetings. With the adoption of Act 169 during the 2001 legislative session,
MACZMAG was dissolved and replaced with a new CZM citizens advisory
group. The CAG is currently in its formulative stages. We have attended the
initial CAG meeting and will continue to attend and participate at future
meetings.
Six Month Progress Report on Program Objectives for FY 2001-02
PLANNING
COASTAL ZONE MANAGEMENT
6. Attend MACZMAG subcommittee meetings.
Objectives Achieved. We have actively participated in the MACZMAG's
subcommittees in Coastal ]Erosion, Ocean Resource Management Plan, and
Water Quality.
7. As a public participation measure, provide a written report to the members of the
MACZMAG of all SMA Permit applications and their status for discussion at the
MACZMAG meetings.
Objectives Achieved. We have provided written reports to the MACZMAG and
will continue to do so for the CAG, if requested. Oral reports are also presented
at the subcommittee meetings, particularly the Coastal Erosion committee.
8. Continue to advertise Planning Commission agenda and hearing notices for all SMA
Permit applications as required by law.
Objectives Achieved. All SMA Major Permit applications before the Planning
Commission were properly noticed as required by law.
9. Provide the Office of Planning with semi-annual reports within seven days after
December 31, 2001 and June 30, 2002.
Objectives Achieved. December 31, 2001 report submitted within seven days.
June 30, 2002 objective will be achieved as well.
10. Continue to review Planning Commission and Planning Department Rules for
compliance with enacted State laws and draft amendments to the rules for adoption.
Objectives Achieved. We have draft changes to Rule 9 and also drafted a
Planning Department Rule relating to SMA Procedures that will incorporate
changes to the State Statute relating to SMA. The drafts are currently under
review.
Six Month Progress Report on Program Objectives for FY 2001-02
PLANNING
PLANNING
Refine the functioning of the Tax Mapping section:
a. Provide parcel ingonmation in a prescribed and expeditious manner to the Real
Property Tax Division to meet assessment deadlines for taxation purposes;
b. Have parcel information and copies of tax maps available to the general public in
a prescribed and expeditious manner; and
c. Convert the current system to a completely digitized format.
Objectives Achieved. Parcel information has been provided to the Real
Property Tax Division (RPT) within a few days of a 'TMK assignment. Copies of
tax mass have been made available within 3 days of an order. All tax maps are
available as scanned images. Approximately 200 of the 2000 plats have been.
digitized as CADD files, which is a step towards integration with our GIS
system.
2. Complete the General Plan Comprehensive Review:
a. Submit a draft General flan to the Planning Commission by May 2000;
b. Conduct .workshops for the community and release copies to the public by May
2000; and
c. Submit a revised draft to the County Council by July 2000.
Objectives Not Achieved. The Planning Commission received the General Plan
on April 26, 2001, nearly a year later than targeted. More time was needed to
conduct additional public workshops, and to further amend the land use maps.
The General Plan draft has been posted on the website to increase public access
to the draft document. The County Council will receive the draft most likely in
January 2002.
3. Work with the County Council to adopt the comprehensive amendments to the
Subdivision Code in the fiscal year.
Objectives Not Achieved. No actions was taken on the subdivision code draft bill
by the County Council nor thePlanning Department in FY 2000-01. It is an
action, item for FY 2001-02 for the Planning Department to make a
comprehensive review of the pending draft.
4. :emend the department's Table of Organization to distinguish the ministerial and.
planning functions in a mariner that best serves the public.
Objectives Achieved. The Table of Organization (TO) already distinguishes
between ministerial and planning functions. The TO was amended to add more
personnel in Iona to better serve the public.
Final Statin Report on Program Objectives for FY 2000-01
M
PLANNING
5. Continue the administration and implementation of the Coastal Zone Management
Program. as rewired by State and Federal laws.
Objectives Achieved. The CZM has been actively administered. In addition, the
Planning Department received a grant to compile a GIS inventory of coastal
resources to Improve planning and permit reviews.
6. Build the Geographical Information System (GIS) to serve as an effective planning
tool:
a. Enhance General Plan Comprehensive Review;
b. Procure and incorporate parcel data layer;
c. Update land use inventory; and
d. Educate and provide access to staff.
Objectives Achieved. All GIS objectives have been achieved except the staff'
training. The. acquisition of the parcel data and completion of the zoning layer
were significant milestones. Staff training is a focus of FY 2001-02.
7. Continue the administration of the Geothermal Asset Fund and the Geothermal
Relocation Revolving Fund and propose changes in the purposes for which the funds
can be used to benefit the comm,mity.
Objectives Not Achieved. There was no activity during FY 2000-01. The
purposes of the geothermal funds have not been reexamined although the need
still exists.
8. Develop a strategy to effect a digital record keeping and information retrieval system
for the department.
Objectives Not Achieved. The strategy is still being formulated. Consultation
was made with two agencies that have document imaging systems—the Office of
Housing and Community. Development, and the City & County of Honolulu.
Final Status Report on Program Objectives for FY 2000-01
PLANNING
COASTAL ZONE MANAGEMENT
1. Process all SMA Permit applications in the required time limit as specified by law
and the County's Rules and Regulations.
Objectives Achieved. All applications were processed within the specified time
limits.
2. Process all SMA Assessments within the specified 21 -day requirement.
Objectives Achieved. SMA Assessments were completed within the 21 -day
requirement.
3. Conduct site investigation of alleged violations within two weeks of receipt of
complaints.
Objectives Not Achieved. With only one inspector for the entire island to cover
both SMA and zoning violations, it was impossible to timely respond to all
complaints. Steps have been taken to hire another inspector.
4. Monitor all CZM-related legislative bills during the State Legislative session and
provide: testimonies as needed (January to May 2001).
Objectives Achieved, Monitored CZM-related bills and have made staff aware
of those signed into law.
5. Attend all Marine and Coastal ,Zone Management Advisory Group (MACCZMAG)
meetings, which are normally held every other month.
Objectives Achieved. Attended all MACCZMAG meetings.
b. As a public pa-ticipation measure, provide a written report to the members of the
MACZMAG of all SMA Permit applications and their status for discussion at the
MACZMAG meetings.
Objectives Achieved. A reporting format was developed in conjunction with the
State Office of Planning, and reports are made as required.
7. Continue to advertise Planning Commission agenda and hearing notices for all SMA
Permit applications as required by law.
Objectives Achieved. All notice requirements have been followed.
8. Provide the Office of Planning with semi-annual reports within seven days after
Decernber 31, 2001 and June 30, 2001.
Objectives Achieved. The June deadline was met. No anticipated problem to
meet the December deadline.
Final Status Report on Program Objectives for FY 2000-01
PLANNING
COASTAL ZONE MANAGEMENT
9. Continue to review Planning Commission and Planning Department Mules for
compliance with enacted State laws and draft amendments to the rules for adoption.
Objectives Achieved. Draft amendments to applicable rules are currently under
review by the department and will eventually be scheduled for public hearings
by the Planning Commission or Planning Department.
10. Conduct ground level photographic survey of all parcels within the urban areas by
June 30, 2001.
Objectives Achieved. Ground level photographic survey of shoreline properties
completed.
Final Status Report on Program Objectives for FY 2000-01
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
1. Conduct 91 Public Safety/Health Talks through various Community Relations
programs.
In calendar year 2001, conducted 92 talks meeting 100% of goal.
2. Conduct 36 station tours for 927 students and community members.
In calendar year 2001, conducted a total of 41 station tours meeting 100% of
goal.
3. Expand Crime Stoppers Program to receive 200 calls through new programs.
In calendar year 2001, received a total of 203 calls meeting 100% of goal.
4. Conduct drug screening of all sworn personnel and initiate pre-employment testing of
civilian personnel.
With the exception of sworn personnel on extended leaves of absence, conducted
drug testing of all sworn personnel during FY 2000-2001.
No approval from IIGEA to initiate pre-employment drug testing of applicants
for civilian positions.
5. Conduct constant recruitment for all sworn and civilian positions.
Currently screening 20 applicants for (14) vacant Police Officer I positions from
Eligible List -Recruitment 01-20 (list expires 05-18-02).
Actively recruiting and screening applicants for vacant civilian positions.
6. Improve competence and professionalism of sworn and civilian personnel through
advance equipment purchases and provide 5,566 hours of on-going training.
In calendar year 2001, department personnel received a total of 5,597 hours of
training meeting 100% of goal.
7. Increase the level of proficiency in the Word Processing Center over CY 2000
In calendar year 2001, the turnaround time for Police Reports by the Word
Processing Center is 7 days, which is under the 9 -day turnaround time from CY
2000.
Six Month Progress Report on Program Objectives for FY 2001-02
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
8. Maintain the number of D.A.R.E. classes and activities as that of CY 2000.
In calendar year 2001, the D.A.R.E. Program has involved 6,970 students from
schools throughout the County, which is 96% of the total number of students
from CY 2000.
9. Make at least 3 major improvements to Public Safety Facilities.
In calendar year 2001, two major improvement projects have been initiated, to
include the lighting retrofit to the Public Safety Complex and the construction of
the new South Hilo Police Station cellblock is under way.
Six Month Progress Report on Program Objectives for FY 2001-02
POLIC
ADMINISTRATIVE BUREAU - Technical Services
1. Issue at least 90 road closure permits.
In calendar year 2001, issued 88 road closure permits or 98% of goal attained.
2. Issues at least 90 impound letters to vehicle owners.
In calendar year 2001, issued 51 impound letters or 57% of goal attained. As a
result of the Department of Public Works immediately disposing of Abandoned
Vehicles as opposed to impounding them, the department has had a reduction in
the need for impoundment letters to be generated allowing staff to concentrate
on other duties.
3. Issue at least 337 traffic violation letters to vehicle owners.
In calendar year 2001, 728 traffic violation letters were sent, achieving 100% of
goal. In working closer with Community Groups the Police department has
increased the number of traffic violations letters that have been generated.
4. Administer at least 11,080 written driver's tests.
In calendar year 2001, administered 9,792 written driver's tests or 88% of goal
attained. Note reduction in tests administered is a direct result of minimum age
and driver's education requirements that took effect in January 2001.
5. Administer at least 6,350 driver road tests.
In calendar year 2001, administered 3,511 driver's road tests or 55% of goal
attained. Note reduction in tests administered is a direct result of minimum age
and driver's education requirements that took effect in January 2001.
6. Administer at lest 1,670 CDL written tests.
In calendar year 2001, administered 1,415 CDL written driver's tests or 85% of
goal attained
Six Month Progress Report on Program Objectives for FY 2001-02
POLICE
......................
ADMINISTRATIVE IVE BUREAU - Technical Services
7. Conduct at least 200 inspection station checks.
In calendar year 2001, conducted 356 inspections or 100% of goal attained. In
response to public complaints of vehicles with loud mufflers, wide tires and
oversized pick-up trucks the PINIVI Program has increased the number of
inspections and enforcement in the area of safety inspection stations.
8. Process at least 90,420 police reports.
In calendar year 2001, processed 108,091 police reports or 100% of goal
attained.
9. Issue at least 3,000 firearms permits.
In calendar year 2001, issued 3,880 firearms permits and registrations or 100%
of goal attained.
10. Install at least 100 mobile radio systems.
In calendar year 2001, completed 91 mobile radio system installations or 91 % of
goal attained
11. Conduct at least 96 radio site inspections.
In calendar year 2001, conducted 98 radio site inspections or 100% of goal
attained.
12. Dispatch personnel to at least 106,066 calls for service.
In calendar year 2001, dispatched personnel to 114,186 calls for service or 100%
of goal attained.
Six Month Progress Report on Program Objectives for FY 2001-02
POLICE
ADMINISTRATIVE IVE BUREAU - Fiscal Services
1. Process 85% of requisitions received from districts and bureaus within a month.
In calendar year 2001, processed 84% of requisitions received meeting 99% of
goal.
2. Fill 93% of all special duty requests for officers.
In calendar year 2001, filled 95% of request for special duty meeting 100% of
goal.
3. Collect and reconcile 80% of leave applications within the month.
In calendar year 2001, reconciled and collected 85% of leave applications or
100% of goal attained.
4. Fill 90% of requests for storeroom supplies within the month.
In calendar year 2001, filled 91 % of request for storeroom supplies meeting
100% of goal.
Six Month Progress Report on Program Objectives for FY 2001-02
P®LICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Criminal Intelligence Unit
1. Conduct background checks of perspective Department employees and designated
perspective County employees within no more than 30 days with a 90% clearance
rate.
In calendar year 2001, completed 1,235 Criminal History checks within the
specified thirty (30) day limitation, meeting 100% of goal.
2. Develop, maintain, and disseminate intelligence information, which can be utilized to
produce no less than ten criminal investigation of persons involved in organized
criminal activity per month.
In calendar year 2001, provided intelligence information, which in whole or in
part led to the initiating of 211 criminal investigations, meeting 100% of goal.
3. Provide assistance to other elements within the Police Department either through
intelligence briefings on current crime trends and through in-service training sessions.
In calendar year 2001, provided 113 in-service briefings and training sessions for
departmental personnel, meeting 100% of goal.
Internal Affairs
Conduct complete and thorough internal investigations seeking a monthly clearance
rate of 65%.
In calendar year 2001, completed 113 Internal Investigations meeting 100% of
the goal.
2. Conduct complete and thorough internal inquiries seeking a monthly clearance rate of
75%.
In calendar year 2001, completed 47 Internal Inquiries, meeting 100% of the
goal.
Six Month Progress Report on Program Objectives for FY 2001-02
POLICE
CRIMINAL INTELLIGENCE UNIT ANIS INTERNAL,
AFFAIRS
3. Conduct no less than two monthly random and unannounced inspections of the
different elements within the Department to ensure compliance with Department rules
and regulations.
In calendar year 2001, conducted a total of twenty-four (24) inspections, meeting
100% of goal.
4. Provide no less than two monthly in-service training sessions to other elements within
the Department to prevent and deter employee misconduct as well as to ensure
procedural compliance in the investigation of employee misconduct by non -internal
affairs personnel.
In calendar year 2001, conducted a total of twenty-four (24) in-service training
sessions, meeting 100% of goal.
5. Compile and provide a yearly report to the State Legislature on certain specific
aspects of discipline meted out by the Department as required by law.
In December 2001, submitted the report to the State Legislature meeting goal
requirement.
Six Month Progress Report on Program Objectives for FY 2001-02
POLICE
..... ......... ......... ......... ......... ......... ......... ...................................................................................... .
INVESTIGATIVE OPERATIONS BUREAU
Criminal Investigations Division
To achieve a burglary clearance rate of 85%.
In calendar year 2001, achieving a 78% Burglary clearance rate.
To achieve a theft/auto theft clearance rate of 85%.
In calendar year 2001, achieving a 74% Theft/Auto Theft Clearance rate.
To achieve a robbery clearance rate of 80%.
In calendar year 2001, achieving a 78% Robbery clearance rate
4. To maintain a sexual assault clearance rate of 88%, which combines adults and
minors as a unit.
In calendar year 2001, achieving a 94% Sexual Assault clearance rate
surpassing the established goal.
5. To recover a minimum of 102,000 marijuana plants, the same level of proficiency as
in CY 2000, provided that the County of Hawaii accepts Federal and State grants to
fund marijuana eradication missions by Vice Section Officers.
In calendar year 2001, recovered 79,253 marijuana plants or 78% of goal
attained.
6. To maintain the number of hard drug cases (heroin, cocaine, and crystal
methamphetamine) as initiated in CY 2000 (408 cases initiated).
In calendar year 2001, initiated 578 hard drug cases surpassing the established
goal.
HI -PAL to serve 60 youths in any two of the five age groups for each month.
In calendar year 2001, served a combined total of 6,863 youths for the five age
groups, meeting 100% of goal.
Six Month Progress Report on Program Objectives for FY 2001-02
POLICE
................
INVESTIGATIVE OPERATIONS BUREAU
Criminal Investigations Division (continued
Serve at least 30% participation of "at risk youths" out of all youths served.
In calendar year 2001, served 6,863 youths of which 3,747 or 54% were "at risk
youths", surpassing the goal of 30%.
P.A.G.E. Program to be presented to seventh graders in 13 schools throughout the
County of Hawaii
In calendar year 2001, have presented the program to seventh graders in
thirteen (13) schools, attaining 100% of the goal.
9. Crime Lab to achieve an assignment clearance rate of 80%.
In calendar year 2001, the Crime Lab is maintaining a 102% clearance rate
surpassing the goal of 80%.
Six Month Progress Report on Program Objectives for FY 2001-02
POLICE
FIELD OPERATIONS BUREAU
1. No more than 1,552 burglaries.
In calendar year 2001, the department received 1,613 burglary reports,
therefore exceeded this goal by 4%.
2. No more than 5,670 thefts.
In calendar year 2001, received 7,104 theft reports therefore exceeded this goal
by 25°!x.
3. No more than 2,392 traffic accidents.
In calendar year 2001, received 2,221 accident reports, meeting 100% of goal.
4. At least 1,151 DUI arrests.
In calendar year 2001, arrested 841 persons for DUI or meeting 73% of goal.
5. At least 46,400 citations.
In calendar year 2001, issued 46,391 citations or achieving 99% of goal.
6. To complete 800 project and programs through the development of partnerships
aimed at resolving community problems and improving the quality of life for all
citizens.
In calendar year 2001, completed 769 community projects or achieving 96% of
the goal.
Six Month Progress Report on Program Objectives for FY 2001-02
POLICE
ADMINISTRATIVE SERVICES BUREAU
ARTMINI .TATIVE SERVICES DIVISION
1. Conduct 88 public Safety/Health Talks through various Community Relations
programs.
In calendar year 2000, conducted 88 talks meeting 100% of goal.
2. Conduct 33 station tours for 927 students and community members.
In calendar year 2000, conducted a total of 34 station tours meeting 100% of
goal.
3. Expand Crime Stoppers Program to receive 197 calls through new programs.
In calendar year 2000, received. a total of 197 calls meeting 100% of goal.
4. Conduct drug screening of all sworn personnel and initiate pre-employment testing of
civilian:. personnel.
Conducted a total of 332 tests or 85% of goal attained for FY 2001.
5. Conduct constant recruitment for all sworn and civilian positions.
Currently screening 24 applicants for (5) vacant Police Officer I positions from
Eligible List -Recruitment 00-16 (list expires 06-30-01). Department of Civil
Service to conduct new recruitment 03-18-01 to establish a neve eligible hist.
Filled two (2) of seven (7) civilian vacancies. Currently screening applicants on
eligible list for remaining vacancies.
6. Improve competence and professionalism of sworn and civilian personnel through.
advance equipment purchases and provide 5,000 hours of on-going training.
In calendar year 2000, department personnel received a total of 5,508 hours of
training meeting 100% of goal.
Final Status Report on Program Objectives for FY 2000-01
POLICE
ADMINISTRATIVE SERVICES BUREAU
ADMINISTRATIVE IA TIVE S RVICE DIVISIO (continued)
7. Make at least 3 major improvements to Public Safety Facilities.
In calendar year 2000, three major improvement projects have been completed,
to inch1de the repairs/ren ovations to the Pahoa Substation, air conditioning
retrofit to the. Public Safety Building A, and the construction of the new South
Hilo Police Station cell lock is under way.
JECHNICAL SERVICES DIVISION
1. Issue at least 96 road closure permits.
In calendar year 2000, issued 85 road closure permits or 89% of goal attained.
2. Issues at least 92 impound letters to vehicle owners.
In calendar year 2000, issued 90 impound letters or 98% of goal attained.
3. Issue at least 337 traffic violation letters to vehicle owners.
In calendar year 2000, 566 traffic violation letters were sent, achieving 168% of
goal.
4. Administer at least 11,415 written driver's tests.
In calendar year 2000, administered 11,080 written driver's tests or 97% of goal
attained.
5. Administer at least 5,313 driver road tests.
In calendar year 2000, administered 6,665 driver's road tests or 125% of goal
attained
b. Administer at lest 930 CDL written tests.
In calendar year 2000, administered 1,792 CDL written driver's tests or 193% of
goal attained
Final Status Report on Program Objectives for FY 2000-01
ADMINISTRATIVE SERVICES BUREAU
TECHNICAL SERV, ICES D1171SION (continued)
7. Conduct at least 200 inspection station checks.
In calendar year 2000, conducted 199 inspections or 99.5% of goal attained.
8. Process at least 82,200 police reports.
In calendar year 2000, processed 76,452 police reports or 93% of goal attained.
9. Issue at least 4,700 firearms permits.
In calendar year 2000, issued 2,919 firearms permits and registrations or 62% of
goal attained.
0. Install at least 100 mobile radio systems.
In calendar year 2000, completed 119 mobile radio system installations or 1.20%
of goal attained
11. Conduct at least 96 radio site inspections.
In calendar year 2000, conducted 93 radio site inspections or 97% of goal
attained.
12. Dispatch personnel to at least 96,424 calls for service.
In calendar year 2000, dispatched personnel to 116,302 calls for service or 121%
of goal attained.
Final Status Report on Program Objectives for FY 2000-01
POLICE
ADMINISTRATIVE SERVICES BUREAU
FISCAL SERVICES DIVISION
1. Process 85% of requisitions received from districts and bureaus within a month.
In calendar year 2000, processed 85% of requisitions received meeting 100% of
goal.
2. Fill 90% of all special duty requests for officers.
In calendar year 2000, filled 96% of request for special duty meeting 100% of
goal.
3. Collect and reconcile 90% of leave applications within the month.
In calendar year 2000, reconciled and collected 79% of leave applications or
88% of goal attained.
4. Fill 75% of requests for storeroom supplies within the month.
In calendar year 2000, filled 93% of request for storeroom supplies meeting
100% of goal.
Final Status Report on Program Objectives for FY 2000-01
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
c
CRIMINAL INTELLIGENCE UNIT
1. Bring to justice all law violators in concert with allied enforcement and prosecutorial
agencies of the Federal, State, and County Governments.
In calendar year 2000, completed 213 criminal reports and 328 controlled
reports involving law violators, meeting 100% of goal.
2. Conduct background checks of perspective Department employees designated
perspective County employees within no more than 30 days.
In calendar year 2000, completed 374 Criminal History checks within the
specified thirty (30) dad.- limitation, meeting 100% of goal.
3. Provide assistance to other elements within the Police Department either through
intelligence briefings on current crime trends and through in-service training sessions.
In calendar year 2000, provided 83 in-service briefings and training sessions for
departmental personnel, meeting 100% of goal.
INTERNAL AFFAIRS
Conduct complete and thorough internal investigations and inquiries to determine not
only if misconduct occurred, but also the underlying reasons for errant behavior on
the part of the employee.
In calendar year 2000, completed 42 Internal Investigations and 28 Internal
Inquiries, meeting 100% of the goal.
2. Conduct random and unannounced inspections of the different elements within the
Department to ensure compliance with Department rules and regulations.
In calendar year 2000, conducted a total of eighteen (18) inspections, meeting
100% of goal.
3. Compile and provide a yearly report to the State Legislature on certain specific
aspects of discipline meted out by the Department as required by law.
In December 2000, submitted report to the State Legislature meeting goal
requirement.
Final Status Report on Program Objectives for FY 2000-01
POLICE
INVESTIGATIVE SERVICES BUREAU
CRI Is AL INVESTIGATIONS DIVISION
1. To achieve a burglary clearance rate of 75%.
In calendar year 2000, achieved a 87.5% Burglary clearance rate surpassing the
established goal.
2. To achieve a theft/auto theft clearance rate of 80%.
In calendar year 2000, achieved u 134.5% Theft/Auto Theft Clearance rate,
surpassing established goal. Clearance rate greater than 100% due to clearance
of cases from previous years.
3. To achieve a robbery clearance rate of 84%.
In calendar year 2000, achieved a 40% Robbery clearance rate or only 48% of
goal attained.
4. To maintain a sexual assault clearance rate of 90%, which combines adults and
minors as a unit.
In calendar year 2000, achieved a 84% Sexual Assault clearance rate or 93% of
goal attained.
To recover a. minimum of 210,000 marijuana plants, the same level of proficiency as
in 1999.
In calendar year 2000, recovered 104,007 marijuana plants or 50% of goal
attained.
6. To increase the number of hard drug cases (heroin, cocaine, and crystal
methampheta- mine) by 10% over 1999.
In calendar year 2000, initiated 627 hard drug cases which is a 21% increase
over the 514 cases initiated in 1999.
Fina: Status Report on Program Objectives for FY 2000-01
POLICE
FIELD OPERATIONS
FIELD QPERATIONS DIVISIONS
1, No more than 1,574 burglaries.
In calendar year 2000, received 1,481 burglary reports, meeting 100% of goal.
2- No more than 5,570 thefts.
In calendar year 2000, received 5,949 theft reports, exceeding the goal by 6%.
3. No more than 2,345 traffic -accidents.
In calendar year 2000, received 2,169 accident reports, meeting 100% of goal.
4. At least 1,207 DLI arrests.
In calendar year 2000, arrested 1,081 persons for DUI or meeting 90% opf goal.
5. At least 53,550 citations.
In calendar year 2000, issued 59,563 citations or achieving 110% of goal.
6. To complete 800 project and programs through the development of partnerships
aimed at resolving community problems and improving the quality of life for all
citizens.
In calendar year 2000, completed 949 community projects or achieving 118% of
the goal.
Final Status Report on Program Objectives for FY 2000-01
POLICE
HI -PAL
1. HI -PAL to serve 50 youths in any two of the five age groups for each month.
In calendar year 2000, served more than 600 youths for the year in four of the
five age groups, meeting 100®/ of goal.
2. Serve at least 25% participation of "at risk youths" out of all youths served.
In calendar year 200€1, served 7,593 youths of which 4,193 or 55% were "at risk
youths", surpassing the goal of 25%.
3. Make least 1 HI -PAL presentation per month.
In calendar year 2000, conducted 21 presentations meeting 100% of the goal.
Final Status Report on Program Objectives for FY 2000-01
'Al �- 'x
19
J-)
PROSSE-l'CUTING ATTORNIE-EY
PROSECUTING ATTORNEY
GENERAL, PROSECUTIOl\T
Establish on-site screening/conferrals with the Hawaii County Police by December
2001 to encourage complete and timely investigations before charging decisions are
made.
Objective being reassessed. Improvement to screening/conferral process being
implemented and reviewed. On-site screening may not be necessary.
2. Establish the Violence Against Children program as a permanent County funded unit
by August 31, 2001.
Objective achieved. Federal funding for the Violence Against Children project
ended on August 31, 2001. The project's three positions were included in the
current budget to ensure continuation of the project.
3. Establish a demonstration Community -Oriented Prosecution project in West Hawaii
by September 2001 to address crime problems in the community.
Objective achieved. Federal funding was received for the Community -Oriented
Prosecution project for West Hawaii. The project began in October 2001. The
project deputy was assigned on December 1, 2001. As of December 31, 2001, the
project investigator V and clerk III are proceeding through the Civil Service
hiring process.
4. Work with the Courts on establishing a Drug Court program. Assessments and
recommendations will be completed by July 2002.
Objective achieved. The Office worked closely with the Judiciary to complete
assessment and recommendations for establishing a Drug Court program for
Hawaii County.
5. Meet quarterly with the Hawaii County Police Department to discuss joint initiatives,
policies, and procedures to improve investigations and prosecutions.
Objective achieved and ongoing. A total of 12 meetings were held with Police to
discuss various issues.
6. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate
interventions and consequences for offenders.
Objective achieved and ongoing. Attended six meetings of the Governor's
Committee on Crime, Law Enforcement Coalition, Hawaii Prosecuting
Attorney's Association, and Juvenile Justice State Advisory Council to discuss a
variety of issues and projects from July 1 through December 31, 2001.
Six Month Progress Report on Program Objectives for FY 2001-02
PROSECUTING ATTORNEY
GENERAL PROSECUTION
7. Collaborate with police, probation, courts, and the Department of Public Safety to
establish a restitution order procedure which will enable conversion of the order to a
civil judgment for victims by September 2001.
Procedure to establish a restitution order is developed. Work continuing on
enhancing automatic notification of procedures to victims.
8. Develop a Comprehensive Juvenile Justice Strategy for Hawaii County by 2002.
Work is continuing to develop the Comprehensive Strategy for Juvenile Justice
which is scheduled for completion by June 2002. The Community Assessment
Report phase will be completed in February 2002.
9. Implement an 18 -month federally funded grant program which establishes the
Community Empowerment Organization (CEO) to address crime related problems by
using multi -disciplinary community-based methods.
Objective achieved. The CEO project was "officially" implemented in July 2001
with the hiring of the coordinator. Nine district facilitators will be hired in
February 2002.
Six Month Progress Report on Program Objectives for FY 2001-02
PROSECUTING ATTORNEY
GENERAL PROSECUTION
1. Sponsor statewide workshop on Domestic Violence in October 2000 for prosecutors,
law enforcement, and service providers.
Objective achieved. Sponsored a statewide Violence Against Women sic ClAildrell
workshop, October 18 — 20, 2000, at the Hawaii Ivaniloa Hotel. A total of 97
people representing 27 agencies from the Dig island, Oahu, Maui and Kauai
attended.
2. Establish an Interagency Information Sharing Program to implement restorative
justice practices in dealing with juvenile offenders.
Hired a deputy prosecuting attorney funded by the Juvenile Accountability
Incentive Block Grant in July 2001, one weep after end of fiscal year. Deputy
began work on establishing an Interagency Information Sharing Program in
dealing with juvenile offenders.
3. Pursuc funding for specialized units and demonstration projects.
Objective achieved.
- Submitted a proposal in September 2000 to the Dept. of the Attorney
General to establish a Community Oriented Prosecution Unit in the Kona
Office. Project was approved for funding.
- Submitted a proposal in September 2000 to the Dept. of the Attorney:
General to establish a Violent Crime Unit in the Milo Office. Project was not
approved for fuming.
Assembled a team to respond to the Robert goods Johnson Foundation
Grant solicitation. toestablisha drug treatment system for Hawaii County.
4. Produce computer generated victim notification of case disposition at the closure of
all felony cases and designated violent crime misdemeanors.
Consultant unable to complete by end of fiscal year. Project will continue to be
pursued ink' 2001-2002,
5. Obtain victims' input for case disposition in crimes of violence before a scheduled
change of plea.
Victims' input is sought prior to sentencing for felony and domestic violence
cases. We are continuing efforts to obtain victim input at earlier phases of the
judicial process.
Final Status Report on Program Objectives for FY 2000-01
PROSECUTING A7TORNEY
GENERAL PROSECUTION
6. Conduct on-site screening/conifferrals with Hawaii County Police to encourage
I
complete and timely investigations before charging decisions are made.
Continuing to work with Police to improve the screening/conferral process
without having to establish an on-site project.
7. Meet quarl.crly with Hawaii County Police to discuss joint initiatives, policies and
procedures to improve investigations.
Objective achieved. Meetings have been scheduled as needed to discuss joint
initiatives, policies and procedures. In the fiscal year 2000-2001 monthly
meeting were held.
8. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate
interventions and consequences for offenders.
Objective achieved. Met with the Governor's Committee on Crime, the State
Law Enforcement Coalition, Hawaii Prosecutor's Association, Juvenile Justice
State Advisory Committee and various Hawaii County interagency groups
approximately 50 times to discuss initiatives, policies and procedures to improve
the criminal justice system.
9. Conduct annual reviews of plea bargaining policies to ensure just results by
considering the victims', defendants', and the community's interests.
Objective achieved. Annual review was conducted with deputy prosecuting
attorneys.
10. Provide annual training for our professional staff to maintain and improve their
specialized skills.
Objective achieved. Provided 100% of staff at least one training opportunity to
maintain and improve their specialzied skill.
11. Request County funding for continuation of the Violence Against Children program
before the federal grant ends in 2001.
Objective achieved. Three Violence Against Children program positions
converted to County positions in June 2001 to continue project beyond close of
federal grant.
Final Status Report on Program Objectives for FY 2000-01
PROSECUTING ATTORNEY
GENERAL PROSECUTION
12. Train: law enforcement personnel on laws and their role in effective prosecution.
Objective achieved. Participated in training of two police recruit and recall
classes which involved in excess of 80 training hours.
13. Actively pursue recovery of illegal profits and instrumentalities of criminal activity
through forfeiture initiatives.
Objective achieved. Processed for forfeiture a total of $328,120 of assets derived
from illegal activity.
14. Establish a restitution procedure or fund personnel to assist the prosecutor and courts
in determining appropriato restitution for property crimes.
Work begun to improve the current restitution procedure in place.
15. Establish a program to provide immediate response to tourist victims of crime by
June 2001.
Objective achieved. Established VASH program for East Hawaii in October
2000, West Hawaii. VAS11 program was officially established in .lune 2001.
Final Status Report on Program Objectives for FY 2000-01
20
P:::
., SS
PUBLIC WORKS
ADMINISTItATION
1. Reduce days in Accounts Receivable to 55 days for FY 2001-2002.
Currently, the average number of days in accounts receivable is 95. This does
not include $32,235.91 of bills prior to April 1997 that were referred to
Corporation Counsel for settlement. There is also $9,903.97 prior to September
2000. Final notices will be sent and subsequent referral to Corporation Counsel.
2. Process reimbursement requests for federal projects on a quarterly basis.
Seven reimbursement requests were processed to date. Reimbursement requests
for expenditures during the period of 10/1/01 ®12/31/01 are currently being
processed.
3. Improve the accuracy of purchasing and accounts payable documents, as measured by
the number of returned forms. Reduce the items returned by 10%.
Currently, we are on target towards meeting our program objective goal.
For the period 7/1/01 —12/31/01, a total of 17 purchasing/accounts payable
documents were returned for corrections.
4. Process paperwork to reduce backlog of vacancies by 15%.
To date, our department has a total of 25 vacancies which is 25% less than
actual vacancies for the FY 2000-2001.
Reduce the total number of grievances by 30% through improved communication
among all levels of management and front-line personnel.
Based on current information, we are meeting our goals for the first half of the
fiscal year. Four (4) formal grievances have been filed. The estimated number of
formal grievances for the fiscal year is eight (8).
6. Reduce the total department -wide claims due to injury from industrial accidents by
25% through expanded training programs that provide a greater awareness of
personal and operational safety.
We are currently below the projected six-month amount for industrial accident
claims filed during the fiscal year. There have been 4 industrial accident claims
with lost time filed this year. The total estimated number of claims for the fiscal
year is 20.
7. Process contracts from bid opening to notice to proceed within 90 calendar days.
Objective achieved. For the first six months of the fiscal year, contract notices to
proceed were sent within an average of 18 days from the bid opening date.
Six Month Progress Report on Program Objectives for FY 2001-02
PUBLIC WORKS
BUILDING
Complete the plan review of residential permits within 10 calendar days, 90 % of the
time.
The Building Division has been able to complete the review of residential plans
within 10 calendar days when all required permit information has been
included.
2. Complete requested inspections within 4 working days, 90 % of the time.
The inspectors have been able to meet the 4 working day inspection deadline at
least 90% of the time except for those areas visited only once per week.
Schedule and complete 50 % of routine (non-critical) maintenance and repair requests
within 30 calendar days of receipt of request.
The Building Division carpenter shop has been able to complete 75% of routine
maintenance and repairs request within the 30 calendar day period.
4. Input 20 % of addresses assigned prior to 1992 onto a computer file by 6-30-02.
Approximately 14,000 pre -1992 addresses have been added to the building
database. Based on the estimated 65,000 buildings on the island this represents
about 22% of possible addresses.
5. Adopt new building, plumbing, and electrical codes by 6-30-02.
Due to staff shortages and a high volume of construction activity the Building
Division staff has not been able to complete drafts of the proposed changes.
Adoption of the code revisions will most likely not occur until the end of 2002.
Six Month Progress Report on Program Objectives for FY 2001-02
ENGINEERING
1. Submit to the County Council, by December 30, 2001, a resolution that establishes a
new permitting procedure for the installation of privately owned and maintained
residential consumer waterlines.
Objective Achieved. Resolution to establish a procedure for waterlines was
passed by the Hawaii County Council on January 24, 2001.
2. Submit to the County Council, by December 30, 2001, a bill amending Chapter 22 of
the Plawai`i County code to establish a road dedication procedure.
We are currently drafting a bill to establish a road dedication procedure by
amending Chapter 22 of the Hawaii County Code. This proposed bill will be
submitted to the County Council subsequent to adoption of other amendments to
Chapter 22 currently under review and discussion by the County Councils
3. Respond to or process 85% of all time sensitive documents, such as subdivision,
change of zone and variance applications, etc. by their stipulated deadline.
Objective Achieved. Tracking subdivision applications only. Processed 80
applications returned 69 on or before stipulated deadline or approximately 86%.
4. Respond to or process 75% of all materials that do not have stipulated deadline such
as construction and grading plans, complaints, environmental matters, etc. within two
weeks.
Objective Achieved. 145 grading permits and 61 plans review processed. 165
reviewed within 2 weeks or approximately 80%.
Provide same day service for 85% of all permits issued by the Division, including
building permits.
168 construction permits and 1,759 building permits processed. 1,560 issued the
same day or approximately 81% issued the same day. Backlogs caused by
volume of work in Kona.
Six Month Progress Report on Program Objectives for FY 2001-02
PUBLIC WORKS
ENGINEERING
6. Contract 80% of all approved Federal Aid bridge projects by June 30, 2002.
42% of approved Federal Aid bridge projects have been contracted or are
completed. An additional 10 to 25% will be contracted by June 30, 2002. The
other projects (4 projects) have run into unforeseen delays involving right-of-
way
ight-ofway acquisition and environmental objections. We will continue to address
these issues.
Contract the construction of 50% of the County's ADA Curb Cut Implementation
schedule by June 30, 2002.
We have completed 14% of the curb ramps that are required by the
implementation schedule. The County is entering into a revised agreement with
the plaintiffs of the ADA lawsuit that amends the implementation schedule.
According to the agreement, the implementation schedule won't require any
curb ramps to be constructed by June 30, 2002. Per the revised agreement, we
will catch up with the original implementation schedule by June 30, 2003.
Six Month Progress Report on Program Objectives for FY 2001-02
PUBLIC WORKS
:............. .... ......... ........
ALT'I'0MOTIVE
1. Support the various County departments/agencies islandwide with repair,
maintenance and welding services, and by performing at least 90% of these services
by staff (versus contract).
Deceived by staff 1,616 work orders, of which 1,585 were completed. Completed
1,438 work orders by staff, or 91 %. Contracted out 147 work orders or 9%.
2. Reduce the average monthly repair backlog for the Construction section by 10%.
The construction section managed to complete 58 of their repair backlog, which
reduced the average monthly repair backlog to 52 or 23% less than FY 2000-
2001. Backlog monthly averages: Construction Equipment -32, Solid Waste -17,
Welding -3.
3. Reduce the average monthly repair backlog for the Automotive section by 10%
The automotive section did not meet this objective. The backlog for repairs as
compared to FY 2000-2001 increased by 12 during the period July 2001 —
December 2001, which increased the average monthly repair backlog to 28.
Reason for the increase in this section is due to vacancies of two auto mechanics
with injuries and are on workers' compensation leave. We anticipate filling both
positions with limited term appointments and hopefully catch up the work.
Six Month Progress Report on Program Objectives for FY 2001-02
PUBLIC STORKS
..........................., ........,, ............. ,.................... .,, .,,,,,,,,,,,
FLOOD CONTROL
1. Continue to conduct semi-annual inspections of flood control system.
Corp of Engineers completed inspection in December 2001.
2. Continue to maintain flood control systems.
a. Prevent deterioration for proper functioning of structures by repairing within six
months.
b. Clear debris such as mud, rocks, branches, etc. from channel within 3 months.
c. Control weed and brush growth by using herbicide and mowing every quarter.
Several projects not completed from the November 2000 flooding; Engineering
Division coordinating these projects through contractual services.
Six Month Progress Report on Program Objectives for FY 2001-02
PUBLIC WORKS
ADMINISTRATION
1. Reduce Days in Accounts Receivable to 55 days.
For the period July 1, 2000 to June 30, 2001, the days in accounts receivable
averaged 68 days, This does not include $32,235.91 of bills prior to AprH 1997
that were referred to Corporation Counsel for settlement. Also, a November
billing of 5100,000 with the estimated payment date of April 2001 is still
outstanding.
2. Process reimbursement requests for federal projects on a quarterly basis.
For the fiscal year 20002001, reimbursement requests were processed every six
months. ';N-lany of the projects managed did not have enough expenditures to
process requests quarterly.
3. Establish a tracking system for all items returned from Finance Department.
Effective July 1, 2000,.a tracking system has been implemented. We are able to
target areas of weakness and plan strategic improvement.
4. Improve the accuracy of purchasing and accounts payable documents, as measured by
the number of retuined forms. Reduce the items returned by 10%.
Since the tracking system was implemented on July 1, 2000, a total of 51 of 2600
requisitions, 36 of 4944 confirming authorization payments (CPA), 6 o 714 petty
cash vouchers, 2 purchase orders, and 5 contract payments were returned for
corrections. These figures will be the basis in meeting program objectives for
the next fiscal year.
5. Process paperwork to reduce backlog of vacancies by 15%.
To date, our department has a total of 32 vacancies, which is 13.5% less than
actual vacancies for the Fiscal Year 1999-2000.
6. Reduce the total number of grievances by 30% through improved communication
among all levels of management and front-line personnel.
There were 21 grievances filed during the year*. Public Works supervisors have
attended various communication training workshops during the year. The
number of labor -related grievances filed was reduced by 6%, while the number
to non -selection into a new position increased by 50%.
*Grievances are tracked by calendar year.
Final Status Report on Program Objectives for FY 2000-01
PUBLIC WORKS
ADMINISTRATION
7. Reduce tho total department -wide claims due to injury from industrial accidents by
25% through -expanded training programs that provide a greater awareness of personal
and operational safety.
During the period January through December 2000*, we recorded 23 worker
compensation cases with loss time. This represents a 5% increase over the
actual amount reported for 1999. The Department is continuing to provide
training programs with an emphasis employee safety to reduce the number of
claims reported.
*Industrial Accident claims are tracked by calendar year
8. Process contracts from bid opening to notice to proceed within 90 calendar days.
During the fiscal year 2000-2001, the average days from bid opening date to
notice to proceed date was 138 days. Due to the November 2000 floods, priority,
was given to assessing and repairing flood -damaged areas, and the awarding and.
processing of contracts were temporarily put on hold.
Final Status Report on Program Objectives for FY 2000-01
PUBLIC WORKS
.......... I .................. .................
Re&uce the average plan review time for residential permits from over 2 weeks to 1.5
weeks.
On average the plan reviewers were able to complete the review of residential
plans within 1.0 calendar days 85 % of the time. Most of the remaining plans
could not be reviewed on time due to incomplete submittals or insufficient
information,
2. Reduce the average turn around time for called inspections to 4 working days.
For the year the inspectors were able to complete 90% of their inspections within
4 working days from the time of receipt of the inspection request.
3. Schedule and complete 75% of routine (non-critical) maintenance and repair requests
within 2 months of receipt of the request.
The building maintenance shop was able to complete 95 % of requests within the
2 month time limit.
4. Establish a computer file of assigned house numbers issued in the last 5 years.
The division was able to input all of the addresses assigned since 1992 into a
computer file thanks in large part to help provided by the Data Systems Dept.
5. Assign staff to review adoption of latest building, plumbing, and electrical codes and
provide a draft ordinance for review by the Public Works Committee.
Due,to staff shortages the division was not able to complete a draft ordinance for
the various codes for review. This work will continue and the division hopes to
have a review draft ready in FY 2001-02.
Final Status Report on Program Objectives for FY 2000-01
PUBLIC WORKS
ENGINEERING
1. Minimize vacancies within the Division by submitting appropriate request to the
Department's human resource office within 30 days of any vacancy.
Objective Achieved.
December 30, 2000 retirement of construction inspector — submitted request to
fill on December 18, 2000.
May 1, 2001 transfer of construction inspector — submitted request to fill on
Marh 16, 2001.
2. Reduce backlog of Federal Aid bridge projects by 75% by the end of the federal fiscal
year.
11 FHWA Bridge projects pending —1 project completed; 3 projects in
construction;} 1 project bldg 1 project ready to bid. 9% completed to date..
Manpower diverted to emergency repair projects caused by the November 2000
flood event.
3. Complete program to provide 4 -wheel drive vehicles for all construction inspectors.
Objective Achieved.
Purchased two 4 -wheel drive vehicles in April 2000 to replace last 2 Ford escorts
that;are being used by the inspectors.
4. 85% of all time sensitive documents, such as subdivision applications, change of zone
applications, variances, etc. shall be reviewed and returned to the originating
agency/entity by the stipulated review deadline.
Tracking subdivision applications only. Processed 160 applications returned 120
on or before stipulated deadline — approximately 75%. Backlogs caused by flood
event in November 2000.
5. 85% of all documents and :materials that do not have stipulated review deadline such
as construction plans, CLOMAR/LOMAR, Ohana Permits, Joint Pole review, etc.
shall be reviewed by the division within two weeks.
Not tracking Ghana permits or Joint Pole reviews — Ohana permits are very rare
and joint pole reviews have little public consequence.
280 gradi g peri sits and 10'I pans reviews processed. 310 reviewed within 2
weeivs or approximately 80%, Backlogs caused by flood event in November 2040
and volume of work in bona.
Find Status Report on Program Objectives for FY 2000-01
PUBLIC WORKS
ENGINEERING
6. Same day service will be provided by 85% of all permits issued by the Division,
including building permits.
Objective Achieved.
782 construction permits and 3,493 building permits processed. 4,060 issued the
same flay or approximately 95% issued the same day.
7. Develop a pe—mitting/licensing procedure for the installation of privately owned and
maintained mirrors and residential consumer waterlines.
Objective Achieved.
Resolution to establish a procedure for mirrors was passed by the Hawaii
County Council on September 20, 2000.
Resolution to establish a procedure for waterlines was passed by the Hawaii
County Council on January 24, 2001.
Final Status Report on Program Objectives for FY 2000-01
PUBLIC WORKS
AUTOMOTIVE
1. To support the various County departments/agencies islandwide with repair,
maintenance and welding services, and by performing at least 70% of these services
by stagy{ (versus contact);
Received by staff 1,941 work orders, completed 1,751 work orders by staff, or
92%. Contracted out 154 work Larders, or 8%.
2. To reduce the average monthly repair order backlog by 25%.
The average monthly repair order backlog is 94 for FY 2000-2001. In FY 1999-
2000 the average repair :backlog was 90. We have not net this program-
objective
rogramobjective due to increased repair workloads, temporary limited term positions
and 1 employee outran a work related injury. Currently, we have 3 vacancies --
an Automotive Mechanic and Helper in the Automotive Section and a :Nleciaanic
position in the Construction Section. We are in the process of filling these
vacancies.
3. To reduce the number of accidents and injuries to zero, by providing a safe working
environment and training al" e1Mployees to be more safety -oriented.
Accidents and injuries for the year 1999 were 3 compared to 6 in the year 21300.
It appears that this objective was a little optimistic in light of the type and scope
of work performed daily.
Final Status Report on Program Objectives for FY 2000-01
PUBLIC WORKS
FLOOD CONTROL
1. Conduct semi-annual ).-annual inspections of flood control system.
Objective achieved. Corp of Engineers completed inspection in August 2000;
Soil Conservation Service completed inspection in February 2001.
2. Maintain flood control systems.
a. Prevent deterioration for proper functioning of structures by repairing within six
months.
b. Cloar debris such as rnud, rocks, branches, etc., from channel within 3 months.
c. Control .viced and brush growth through herbicide and mowing every quart--!.
d. Maintain existing access roads.
Due to the November 1-2, 2000 flooding, major work was done through
contractual services by the Natural Resources Conservation Services.
Also, major in-house work was done at the Kawailani, Hoaka and Komohnna
Bridges. Up -stream at the Komohana Bridge, work was done to reshape the
flood canal and to control the water flow. All projects were extensive in
manhours and equipment usage.
Final Status Report on Program Objectives for FY 2000-01
2 , I
RK, El S- R. CO, H &
L, O -j P Mi E - / N, T 1
RESEARCH & DEVELOPMENT
AGRICULTURE
1. Participate and/or co-sponsor ten (10) agricultural festivals, shows or fairs to promote
locally -produced Big Island products in local, national, and international markets.
Co-sponsored nine (9) promotional projects and participated in the Big Island
"Kamaaina Showcase" tradeshow at Hilton Waikoloa Hotel. Total amount of
supplemental grants provided was $56,780 which was used to leverage $199,000
from other sources, a ratio of 1:3.5. The following are the promotional projects:
• Tropical Fruit Promotion
• Big Island Promo at State Farm Fair
• Big Island Farm Fair
• Promotion of Kamuela Grown Produce
• Papaya Jam 2002
• Hawaii Organic Farmers Association Promotion
• "Hawaii's Wood" Branding Program
• Mid -Pacific Horticultural Show
• Big Island Brunch & Marketplace
2. Provide seven (7) supplemental research grants for the development of new products
and/or new production and processing technologies.
Awarded three (3) research projects. Total amount of grant provided was
$14,500 which was used to leverage $137,000 from other sources, a ratio of
1:9.45. The following are the research projects granted:
• Kikuyugrass Pasture Renovation
• Evaluation of Alternative Media for Anthurium Cut Flowers
• Papaya Production in Hawaii video
Co-sponsor seven (7) conferences that will expose Big Island farmers to the advanced
agriculture development issues.
Co-sponsored two (2) conferences. Total amount of grant provided was $9,500
which was used to leverage $20,400 from other sources, a ratio of 1:2.15. The 3rd
annual awa conference was cancelled. The following are the conferences that
R&D co-sponsored :
• Orchid Conference
• 42` d Annual Macadamia Nut Conference
Six Month Progress Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
AGRICULTURE
4. Submit to the Water Department an action plan for the utilization of two (2) existing
municipal water sources for agriculture use by December 2001.
A proposal to develop an agriculture water system utilizing the water from the
Alill tunnel, a former municipal water source, and excess water from the
Noguchi tunnel is 85% complete.
5. Coordinate a county trade mission to mainland China by October 2001.
This project was not pursued due to the depressed economic climate of the
county and the state resulting from the September 11, 2001 terrorist attack of
our country.
Six Month Progress Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
TOURISM
1. Partner with the Big Island Chapter of the Hawaii Visitors and Convention Bureau,
Big Island Group and other appropriate organizations in advertising and marketing
the Big Island by June 2002.
50% complete: Contracted a partnership agreement with the Big Island
Visitors Bureau to promote and market the Island of Hawaii as a visitor
destination in national and international markets.
2. Provide assistance to at least six (6) festivals and four (4) sporting events that attract
visitors, enhance their stay and share the culture.
70% complete: Provided funding and/or support to six (6) festivals including
the International Festival of the Pacific, Ka'u Hula Festival, Merrie Monarch
Festival, Aloha Festivals, Sake Festival of Japan, and Waimea Cherry Blossom.
Heritage Festival; and one (1) sporting event, the Hawaiian International Billfish
Tournament.
Provide at least three (3) seed grants to community groups to develop tourism
products and programs.
33% complete: Provided funding and support to the community of the Aloha
Greetings Programs in West Hawaii for welcome greetings at Kailua pier.
4. Increase tourism resource data available to facilitate the planning and developing of
tourism programs on the Big Island by June 2002.
75% complete: Coordinated meetings with community representatives to
collect and compile resource information and develop a plan for the Hawaii
County Greeting Plan.
Six Month Progress Report on Program Objectives for FY 2001-02
RESEARCH DEVELOPMENT
�..........
ECONOMIC DEVELOPMENT
Administer the enterprise zone (EZ) program and coordinate with the Department of
Business, Economic Development Tourism for the dissemination of EZ information
via meetings and literature. Market EZ program and increase number of tenants by
20%.
In progress: As of June 30, 2001, there were 38 tenants and a 20% increase
equates to 7.6 tenants. A total of 9 new tenants enrolled in the program by
December 31, 2001 or a 23.7% increase.
2. Expand the Hilo EZ Zone to include the Hamakua Coast and Kalapana which are
major agricultural areas by June 2002.
Completed: The governor signed the expansion of 5 of the 6 enterprise zones to
add 164,000 acres to the 490000 acres of enterprise zones for a total of
approximately 654,000 acres. The Dona I and II Enterprise zones comprise of
the area between Haleohiu Ahupua'a Boundary to Kaapuna Ahupa'a Boundary.
The Hilo -Puna Enterprise Zone now includes the area of Kalapana and the
Hamakua Enterprise Zone includes the area to the Wailuku Diver. The Kohala
Enterprise Zone comprises of the Census Track 218 with the exception of the
conservation areas.
3. Produce a Comprehensive Economic Development Strategy according to Economic
Development Administration guidelines to qualify County of Hawaii projects.
In progress: The Comprehensive Economic Development Strategy (CEDS) is
effective until 2003. Initiated an amendment to the Economic Development
Administration and receive approval for modification of the Comprehensive
Economic Development Strategy to qualify the following County of Ilawai'i
Project.
Solid Waste -Equipment for Green Waste $700,000
Began process to secure funding for a new five year CEDS to be developed
during FY 2002-2003 and completed for approval before December 2003. [10%
complete]
Six Month Progress Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
.................................
ECONOMIC DEVELOPMENT
4. Complete the Feasibility Report for a food Processing Facility and Visitor Center at
Pahala, Hawai'i and acquire funding from other sources for the implementation of the
project by 2005.
In progress: The study is to explore the feasibility of developing a food
processing and visitor center in Pahala. Other options possible depending on
findings. Draft of Feasibility Report transmitted to the Federal Program Officer
and copy was sent to the Economic Development Representative for review and
approval. [25% complete]
5. Assist Community-based organizations with economic development programs to
create employment opportunities by 2003.
In progress: In partnership with the Hawai'i Community College's Rural
Development Project collaborate with the Hawai'i Alliance of Community -Based
Economic Development (IIACBED) on the Community Connections 2001-2002
community leadership training project. This project provides training and
technical support for the development of process and organizational
effectiveness to implement viable economic ventures by community based
organizations. There are 15 Hawai'i organizations committed to this training (3
from Ka'u, 8 from Puna, 1 from Ilamakua, 3 from Kona).
In progress: Ka'u Rural Health Community Association is improving health
care in the Ka'u district. Without health care, it would be difficult to get any
large-scale economic development efforts going. Funding to develop a
community center has been obtained. Provided organization with leads to other
funding sources. [55% complete]
In progress: Ilonokaa Ohana Incubator Kitchen. The project develops
entrepreneurial businesses and provides job training to low-income residents in
the district. 2 new business started and three businesses remain in operation at
the facility. 7 individuals received training and developed a kitchen business of
making confectionery products. The project received Federal, State, Foundation
and QLCC funding. [50% complete]
In progress: Ilamakua Economic Development Committee is working on a
Historical Pictorial Book and CD of the Ilamakua Coast and a web site with
information on places to visit and business in the district.
Six Month Progress Report on Program Objectives for FY 2001-02
RESEARCH DEVELOPMENT
.... ..... .. .
ECONOMIC DEVELOPMENT
5. Assist Community-based organizations with economic development programs to
create employment opportunities by 2003. (continued)
In progress: Backyard Awa Project. Twenty (20) families in the Puna district
have backyard farms and in the process of securing a certified kitchen and
processing equipment. Project participants are developing value-added
products to market. This project was successful in obtaining a marketing and
planning grant from CBED. The project is a collaborative effort with
organizations such as Hawaii Community College Rural Development Project,
Project Storm, CTAHR, C13ED. [45% complete]
6. Provide support and funding for the development of the Hawaiian Heritage Corridor
project, a Living History Ranch in Kona and Mac Nut & Sugar History Museum in
Honoka'a by December 2002.
In progress: Provided funding toward the development of a the Living History
Ranch in Dona. The Mac Nut & Sugar History Museum in Honoka'a will not be
funded because of changes in conditions from the grant application. [50%
complete]
In progress: Pulama IA Dona Heritage Preservation Council has developed and
is printing a Drive Guide Brochure of the Holualoa Heritage Corridor. The
brochure will have an insert of Holualoa Village, showing the location and
description of business, goods and services. [95% complete]
In progress: Hana Laulima (Dane Shibuya, President) is working to establish a
Ka'u Hawaiian Cultural Center. The Group has obtained a lease from DLNR
for the property and obtained funding from the Office of Hawaiian Affairs
(OHA) to begin construction. Assisted the group in identifying other possible
funding sources. [30% complete]
7. Enter into a partnership with the Five Mountain Medical Community Association in
the development of a marketing program that will enhance the health and wellness
industry for the Big Island by June 2005.
In progress: Partnership established and funding provided to Five Mountain
Medical Community Association to develop marketing program for Dig Island
as a health/wellness destination. [50% complete]
Six Month Progress Report on Program Objectives for FY 2001-02
ECONOMIC DEVELOPMENT
8. Assist in the coordination and development of community computer centers in
communities on Hawaii Island by June 2002.
In progress: The Dight Track computer training centers are a partnership
between IIawai'i Community College Office of Continuing Education and
Training, Hawaii County Economic Opportunity Council and the Rural
Development Program.
The Kailua-Dona Right Track Training Center Project. In November, the
program moved from the HawCC Kailua-Kona facility to the HCEOC
Kealakekua facility to better serve it's clientele from the South Kona and Ka'u
districts. A third training session for these districts will begin in January 2002
with a modified program to accommodate a training schedule for the WIA Out -
of -School Youth Program.
At the Puna Dight Track Training Center, IICEOC began its third session in
July 2001. OCET has been offering evening classes and Saturday classes at the
center. Introduced Maile Spencer from Alu Like Literacy Project to the center
for a possible partnership with this program.
Laupahoehoe Right Track Training Center completed its first IICEOC Welfare -
To -Work High Technology Training program. A second training session for this
district will begin in January 2002 with a modified program to accommodate a
training schedule for the WIA Out -of -School Youth Program.
Panaewa Computer Center offers afterschool homework and computer training.
Introduced Maile Spencer from Alu Like Literacy Project to this project for
possible funding of the project after the current funding expires.
9. Develop the filo Foreign Trade Zone Program to encourage manufacturing, stimulate
capital investment, generate employment opportunities, and enhance international
trade by June 2004.
In progress: Advocated to have local support for the development of the Hilo
Foreign Trade Zone Program. An agreement is being drafted for the local
DIIEDT representative to have jurisdiction in development of the program.
110% complete]
Six Month Progress Report on Program Objectives for FY 2001-02
RESEARCH DEVELOPMENT
ECONOMIC DEVELOPMENT
10. To prepare and maintain the County's workforce job training in becoming more
essential. Work in concert with Hawai'i Community College Office of Continuing
Education and Training, and the DLIR Workforce Development Division (ADD)
ETF, WIA and SBA to create job opportunities and to assist with preparing the
workforce for anticipated job opportunities and to assist incumbent workers for job
advancements through training or retraining.
In progress: Planning continues for the Local Pork & Beef Utilization Project.
Contact has been made with the instructors/consultants from Ohio and
California, and confirmation of site visits and training in April 2002 is being
planned. On-site visits will be made to local establishments to design a training
plan for value-added product development to maximize utilization of secondary
by-products of local beef and pork. This project is a partnership with Hawaii
Community College Dural Development Project CTAHR, KTA, Ernie
Matsumoto and others in the community working to develop products utilizing
the lesser desirable cuts of beef into added value products. [20% complete]
In progress: Kona Pacific Farmers Cooperative Project. Through a partnership
with. Hawai'i Community College's Rural Development Program, the
Employment and Training Fund, Hawai'i Community College and funding
support this non-profit has received training in the areas of technology and food
service classes such as: food sanitation and safety, coffee roasting,
communication and presentation skills. The coffee roasting class had 28 persons
in attendance and a wait list of future participants. [50% complete]
In progress: A Hawai'i Community College Rural Development Partnership has
been established for collaborative training projects. Training will be sponsored
by the Hawaii Community College, Office of Continuing Education and
Training and the Employment and Training Fund. [50% complete]
Six Month Progress Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
ENERGY
Implement the program for energy efficiency retrofits in County -owned buildings.
a) Phase 2 - retrofits of the Hilo Public Safety Building and Kona Police Station.
Capital cost of this project is $1,325,000 and projected annual operational cost
savings $161,700. Construction is scheduled to be completed by 7/31/01 and the
first year post -retrofit energy savings proven by 7/30/02.
Project was 85% complete by 12/31/01
b) Phase 3 — retrofits of remaining inventory of buildings — identify eligible
buildings and develop a budget for implementing cost effective retrofits by
6/30/02.
5% complete by 12/31/01
2. Represent the interest of Hawai'i County in the Utility's Integrated Resource
Planning and in PUC dockets including current proceedings on competition in the
Hawaii electric industry.
a) Integrated Resource Planning — on-going to 6/30/02
b) PUC Competition Docket -- on-going to 6/30/02
3. Promote renewable energy development on Hawaii Island.
a) Installation of photovoltaic lights on Hilo Bayfront — by 6/30/02.
Project was completed by the Department of Parks & Recreation by 12/31/01
4. Implement county energy emergency plans that are consistent with State EEP plans —
on-going to 6/30/02
5. Facilitate energy efficiency programs in the Department of Water Supply.
Coordinate with DWS in implementing retrofits to Hilo systems by 6/30/02
DWS energy efficiency consultant's report 65% complete by 12/31/01
6. Participate in the Rebuild America (RBA) program to obtain technical assistance and
grants from the US Department of Energy. Provide assistance to other organizations
and communities interested in implementing energy efficiency measures.
a) Participate in RBA and Rebuild Hawaii Consortium — on-going to 6/30/02
b) Assist Ka'u High School in implementing an Energy Smart Schools program
using $17,100 grant from RBA applied for in FY2001
10% complete by 12/31/01
Six Month Progress Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
ENERGY
7. Seek grant funds and utility rebates for County energy related programs.
a) Apply for utility rebates from Phase 2 of retrofit program by 9/30/01
$17,322.40 in HELCO DSM rebates received by 12/31/01
8. Foster the growth of existing and new scientific and high technology industries in
Hawai'i County — on-going to 6/30/02
Six Month Progress Report on Program Objectives for FY 2001-02
RESEARCH RC DEVELOPMENT
INFORMATION RESOURCE CENTER
Collect statistical information for and publish the County of Hawai 'i Data Book, by
July 2002. [Data Book to be published biennially].
50% complete
2. Compile monthly economic data (showing previous year comparisons) and distribute
to interested parties as the County of Hawai 'i Statistics by the 15`h of each month;
provide accessibility via County of Hawai'i's web site.
75% complete.
3. Fulfill research and informational needs of the County through the acquisition and
maintenance of relevant research materials on an on-going basis.
60% complete.
4. Maintain a clip file of articles of interest to, and in support of departmental programs,
and generate an annual subject index of articles affecting Hawaii County as
NewsFile 2001 by June 2002.
40% complete.
5. Maintain the Library Information System (LIS) database by classifying and
cataloging all library materials on an on-going basis.
45% complete.
6. Respond to all requests for statistical, reference and program information daily and on
demand.
100% complete.
7. Review and update the County of Hawaii Facts and Figures, published by the
Department of Business, Economic Development and Tourism by June 2002; provide
accessibility via County of Hawai' i web site.
60% complete.
8. Set up a spreadsheet (Excel) to calculate the monthly building permit statistics and
assist in the statistical analysis for our County of Hawai 'i Statistics by June 2002;
provide accessibility via County of Hawaii web site.
40% complete.
Six Month Progress Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
FILM
1. Develop and implement a new advertising campaign targeting national and
international markets by June 2002.
50% completed. Big Island specific ads have been completed and placed.
The Film Offices of the Hawaiian Islands have partially completed a national
Mahalo campaign to productions that shot here in 2000-2001. Poster inserts
and double truck national ads have yet to be completed and placed.
2. Acquire additional promotional materials to assist in marketing by June 2002.
0% completed. Delay due to budget constraints.
3. Participate in trade shows, festivals and conferences pertaining to the film industry at
least 5 times a year.
75% completed. Participated in the Association of Film Commissioners
"Cineposium", Hawaii International Film Festival, Sundance Film Festival and
the University of Hawaii Film School Conference.
4. Provide support services to over 100 production companies, before, during and after
on -Island production.
100% completed. Over 125 productions companies have received support from
the Film Office.
5. Host and coordinate familiarization and scouting tours for at least 5 large feature or
television potential productions interested in filming on the Big Island.
80% completed. Hosted and coordinated scouting for 3 television shows, 2
reality shows and 1 series; "The Last Resort" and "Blind Date" reality shows,
and Filrnwerks for a Kickboxing pilot. Hosted Revolution Films 3 times for a
potential Bruce Willis feature.
6. Attend and participate in film industry organization meetings an average of 12 per
year to support the growth of the industry and to address industry concerns.
100% completed. Participated in 5 Hawaii Television and Film Board meetings,
2 Hawaii Film and Entertainment Board meetings, and 7 Film Offices of the
Hawaiian Islands meetings.
Six Month Progress Report on Program Objectives for FY 2001-02
«1. ......... .
FILM
7. Develop Phase II of the digital image bank for the film office photo library by June
2001
0% completed. Phase I has been delayed and will be completed shortly. Phase
II will then begin.
8. Continue the development and monthly updates of the film office web site.
50% completed. Updates are maintained.
9. Increase the community base of production support services and locations by 10%.
35% completed. 68 new entries have been added to the database.
10. Inform and educate the community to the practices of the film industry by attending
at least 3 functions and providing 2 speeches and/Or media interviews.
80% completed. Attended Na Leo `O Hawaii Hoard meeting, gave presentation
to the State Water Conference, gave interviews on the Big Island film industry to
the Honolulu Star Bulletin, The West Hawaii Today and Hawaii Magazine.
Six Month Progress Report on Program Objectives for FY 2001-02
RESEARCH AND DEVELO
AGRICULTURE
To create run advocacy committee for Big Island agriculture with memberships from
various commodity groups by December 2000.
Completed the creation of an advocacy committee for Big Island agriculture in
April 2000, eight months earlier than objective. Committee members are
actively involved in the Commodity Advisory Group (CAG) which is a statewide
agricultural advocacy organization. 100% complete
2. To provide recommended changes in the tax code and General Plan that will preserve
important agricultural land on the island by December 2000.
Submitted in .lune 2000, six months earlier that the objective, to Planning
Department recommended changes to the General Plan pertinent to the
preservation of agricultural lands. 100% complete
Revision of the tax code planned by the Finance Department in 2000 did not
materialize thus R&D's recommended changes in tax code could not be
submitted. 50% complete
3. To participate and/or co-sponsor ten agricultural festivals, shows or fairs to promote
locally -produced Big Island products at the local, national, and international markets.
Completed the objective of ten (10) promotional projects and awarded one (1)
additional project. The following are the promotional projects: two (2)
agricultural festivals (both on Big Island); two (2) fairs (one on the Big Island
and one in Honolulu); five (5) tradeshows (one on the Big Island, one in Japan
and three in the U.S. Mainland) and two (2) marketing programs for the Big
Island products and resources. 110% complete
4. To provide seven supplemental research grants for the development of new products
and/or new production and processing technologies.
Completed eight (8) research projects, one (1) project over the objective.
110% complete
5. To complete the permitting and planting of all farmable parcels of lands in the papaya
demonstration quarantine project in Puna by October 2000.
Completed the permitting of lands in papaya quarantine project in Puna in
September 2000, a month earlier than objective. 100% complete
Final Status Report on Program Objectives for FY 2000-01
RESEARCH AND DEVELOPMENT
AGRICULTURE
6. To coordinate and facilitate ag-tourism meetings/workshops between private
organizations and Big Island Visitors Bureau and to co-sponsor seven conferences
that will expose Big Island farmers to the current agriculture development issues.
Co-sponsored four (4) out of seven (7) targeted conferences. 57% complete
One (l) conference was cancelled and two (2) did not meet the RFP deadline.
Coordinated two (2) ag-tourism meetings between land owners and Big Bland
Visitors Bureau.
7. To submit to the Water Department an action plan for the utilization of two of their
existing municipal water sources for agriculture use by June 2001.
:met with the Water Department Manager to discuss the use of water from the
Alii tunnel in Ka'u for agriculture. A proposed water system utilizing the water
from .Alai tunnel and excess water from the Noguchi tunnel was completed and
submitted to the Water Department. 100% complete.
Final Status Report on Program Objectives for FY 2000-01
R,ESEAR CH AND DE I L OPMENT
TOURISM
To enter into a partnership with the Big Island Chapter of the Hawai' i Visitors and
Convention Bureau, Big Island Group and other appropriate organizations in
advertising and marketing the Big Island by June 2001.
100% Complete: Administered the execution of contractual agreements with Big
Island Visitors Bureau and Big Island Group for the marketing and advertising
programs of HawaN the Big Island. An additional partnership with the
University of Hawal'i sit Hilo was also established for the promotion and
marketing of the University of alawai'i at Hilo.
2. To promote at least five festivals and five sporting events to attract visitors, enhance
their stay and share the culture.
70% Complete: Provided funding and support for the promotion of rive
cultural festivals and two sporting events on the Island of Hawaii,
3. To provide at least two seed grants to community groups to develop tourism products
and programs.
100% Complete: Continue to support and provide funding for the Aloha
Welcome programs in East and West Hawaii for greetings at Kailua-Dona and
Hilo Piers and Kona International Airport.
Final Status Report on Program Objectives for FY 2000-01
RESEARCH AND DEVELOPMENT
ECONOMIC DEVELOPMENT
Administer the enterprise zone (EZ) program and coordinate with the Department of
Business, Nconomic Development Tourism for the dissemination of EZ infor°nation
via meetings and literature. Market EZ program and increase number of tenants by
20%
In progress: In response to a great number of requests from business outside of
the 6 enterprise zones, began the expansion process for 5 of the 6 enterprise
zones to add 328,00-0 acres to the 162,000 acres of enterprise zones for a total of
490,000 acres that wraps the island.
Completed: As of ,lune 30, 2000, there were 33 tenants and a 20% increase in
tenants equates to 6.6 tenants. A total of 6 new tenants and 1 business closed
during the year for _a total of 38 Hawaii Island Business participating in the
Enterprise Zone Program that created 93 new jobs during the year.
2. Produce a Comprehensive Economic Development Strategy according to Economic
Development Administration (EDA) guidelines to qualify County of Hawai'i projects
for Federal fanding by June 2001.
Completed: The Comprehensive Economic Development Strategy is effective
unt11:2003. Initiated two amendments to the Economic Development
Administration and receive approvals for modifications of the Comprehensive
Economic Development Strategy to qualify the following County of Hawaii
Projects that were funded by EDA..
Volcano Art Center $650,000
Hawaii Alliance for Community -Based Economic Development $ 60,000
County Hazard Mitigation flan -Hawaii County Civil Defense $200,000
Final Status Report on Program Objectives for FY 2000-01
RESEARCH AND DEVELOPMENT
ECONOMIC DEVELOPMENT
3. Utilize the Ka'u Economic Development Plan to acquire funding from Federal
sources for at least one major project in Ka'u and Hamakua.
In progress: Partnering with the Office of Community Services (OCS) who
received a $25,000 grant award from USDA for planning, designing and
implementing economic development strategies and the development of
community strategic plan for the area. [10% completed]
In progress: Ka'u rural Health Community Association is improving health
care in the Ka'xi district, Without health care, it would be difficult to get any
large-scale economic development efforts going. In and of itself, health care is
economic development by providing jobs for people of Ka'u. 155% complete]
In progress: Ka'u Food Processing and Visitor Center Facility. Feasibility
study, contracted with Duane Okamoto, Inc. (Duane Okamoto) after the
termination of contract with Jkgricon Hawaii for non-performance. The study is
to explore the feasibility to convert the warehouse building at Pahala millsite
into:a food processing and visitor center. Other options possible depending on
findings. "10% complete]
In progress: Through partnership with Hawai'i Community College Rural
Development Project CTAHR, KTA, Ernie Matsumoto and others in the
community working to develop products utilizing the lesser desirable cuts of beef
into added value products. [5%]
Completed, Kona Pacific Farmers Cooperative Project. Provided partial
funding for site preparation to develop an integrated tropical garden/community
certified kitchen. Networked the Hawai'i Community College Rural
Development Project that provided funding for two (2) convection gas ovens for
macadamia uut roasting. The l staff also arranged for training in
technology and food sanitation and safety.
Completed: In collaboration with Hawai'i Community College Rural
Development Project, Ala Like, Inc. Employment and Training Division and
other organizations such, as the Hawai'i County Fire and Police Department,
East.Hawal.?i Tobacco Free Coalition, County of Ilawai'i Parks & Recreation,
Bay Clinic Inc., Hawaii County Prosecutors Office and others, the Kau Rural
Health Project implemented the Emergency Response Academy Project. The
program addressed the need for rural communities to have more community
members trained to respond to medical emergencies and natural disasters. The
training provided participants with marketable skills to enter various careers.
Final Status Report on Program Objectives for FY 2000-01
-1-1 ESEAR CH AND DE VEL OPMENT
1V
ECONOMIC DEVELOPMENT
In progress: Backyard Awa Project. Twenty (20) families in the Puna district
have backyard farms and in the process of securing a certified kitchen and
processing equipment. Assisted them in applying for a BioTech grant to begin
construction of the kitchen and to develop marketing plans. They are also
developing value added products to market. This project is a collaborative effort
with many organizations such as Hawaii Community College Rural
Development Project, Project Storm, CTAHR, CBED. [25%]
4. Assist non-profit community-based organization in Ka'u and Hamakua with
economic development programs to create employment opportunities. Initiate two
program each in Ka'u and Hamakua.
Completed. Honokaa Ghana Incubator Kitchen. The project develops
entrepreneurial businesses and provides job training to low-income residents in
the district, One Business built a certified kitchen and another is in the process
of building a certified kitchen., 7 new business that started and three businesses
remain in operation at the facility. 20 individuals received training and
developed a. kitchen business of making confectionery products. The project
received Federal, State, Foundation and QLCC funding.
Completed: Community Connections 2000-2001 Leadership Training provided
through Hawaii Alliance of Community -Based Economic Development
(HAC.BED). Thirteen (13) Community leaders from eight (8) organizations
received training and technical support; practical tools, innovative strategies,
,'best practices" and in CBED., local, national, and international experts;
relevant and up-to-date economic and community development data and
information.; and network with other community-based organizations. This
project is a collaborative effort of many organizations that provide funding and
support.
Completed: Kailua-Kona right Track Training Center Project is a partnership
between the Hawai'i Community College Office of Continuing Education and
Training, Hawaii -County. Economic Opportunity Council and Hawaili
Community College Rural Development Project. HCEOC began it's Welfare -
To -Work High Technology Training program class on January 17, 2001 with 10
participants that reside in the Kohala, Kona, and Kau communities.
Final Status Report on Program Objectives for FY 2000-01
RESEARCH AND DEVELOPMENT
COC DEVELOPMENT
5. Provide in -.kind support and/or funding for the the development of the
HawaiianHerltage Corridor project one each in Ka'u and Hilo-Hamakua.
Completed: Kona Historical Society published the Heritage & Culture that
promotes the Big Island's heritage and cultural features for the 2®a time and
designed and printed the Kona Heritage Stores brochure that provides a
historical interpretation of the stores identified along Mamalahoa Highway.
In progress: Hana Laulima (Dane Shibuya, President) is working to establish ,a
Ka'ta Hawaiian Cultural Center. The Group has obtained a lease from DLNR
for the property and obtained funding from the Office of Hawaiian Affairs
(OHA) to begin construction.
[30% complete]
In progress: Pulama 1A Kona Heritage Preservation Council is developing and
printing a Drive Guide Brochure of the Holualoa Heritage Corridor. The
brochure will have an insert of Holualoa Village, showing the location and
description of business, goods and services. [80% complete]
Ju progress: Hamakua Economic Development Committee is working on a
Historical Pictorial Book and CD of the Hamakua Coast and a web site with
information on places to visit and business in the district.
6. Enter into a partnership with the Five Mountain Medical Community Association in.
the development of a marketing program that will enhance the health and wellness
industry for the Big Island by June 2001.
Completed: Partnership established and funding provided to Five Mountain
Medical Community Association to develop marketing program for Big Island
as a health/wellness destination.
Final Status Report on Program Objectives for FY 2000-01
IZESEAR CH AND DE VEL OP NT
ENERGY
Complete the on-going program to implement energy efficiency measures by means
of performance contracting in all County -owned buildings with scope for cost-
effective retrofits.
Phase II — retrofits of the Hilo Public Safety Building and Kona Police Station by
December 31, 2000.
Delayed completion date now scheduled for September 30, 2001.
Phase III -- retrofits of remaining inventory of buildings by March 31, 2001.
Delayed completion is scheduled for June 30, 2002.
2. Represent the interests of Hawai'i County in the Utility's Integrated Resource
Planning process and in PUC Dockets including the current proceedings on
competition within the Hawai' i electricity industry.
PUC Competition Docket by December 31, 2000.
Project on-going.
Integrated Resource Planning — on-going to June 30, 2001.
Project ors -going.
3. Promote renewal energy development on Hawaii Island.
Determine feasibility of ice storage a/c systems for County buildings by
September 30, 2000.
Completed March 1, 2001, RESULT: not able to implement without causing
delay in completion of the renovation of One Pauahi facility.
Installation of PV powered lights on Bayfront by December 31, 2000.
In progress, design complete awaiting State DBEDT grant funds.
4. Develop county energy emergency plans to be consistent with State EEP plans.
Complete by December 31, 2000.
Completed and plans being implemented project will be on-going.
Final Status Report on Program Objectives for FY 2000-01
RESEARCH AND DE VEL OPMENT
ENERGY
Facilitate cost-effective energy efficient programs in the Department of Water Supply
and the Wastewater Division.
Phase I of DWS facility retrofits by June 30, 2001.
Consultant submitted a report on proposed measures in February 2001 for
DWS review.
Wastewater facility retrofits by June 30, 2 00 1.
Project terminated.
6. Participate in the Rebuild America program to obtain technical assistance from the
U.S. Department of Energy and provide assistance to other organizations and
communities interested in performance contracting.
On-going to June 30, 2001.
Project on-going.
7. Seek grant funds and utility rebates for County energy-related programs.
Apply for utility rebates from Phase II of retrofit program by January 31, 2001.
Delayed to October 2001.
Apply for utility rebates from Phase III of retrofit program by April 30, 2001.
Postponed instil June 30, 2002.
8. Foster the growth of existing and new scientific and high technology industries in
flawai'i County.
On-going to June 30, 2001.
Project on-going.
Final Status Report on Program Objectives for FY 2000-01
RESEARCH AND DE VEL, OPT
MUNICIPAL REFERENCE CENTER
1. Collect statistical information for and publish the County of Hawai' i Data Boob,
continue to provide accessibility via County of Hawai'i's web site by July 2000.
100% complete.
2. Compile monthly economic data (showing previous year comparisons) and distribute
to interested parties as the County of Hawaii Statistics; provide accessibility via
County of Hawai'i's web site by the 15`x' of each month.
100% complete.
3. Fulfill research and informational needs of the County through the acquisition and
maintenance of relevant research materials by June 2001.
90% complete.
4. Maintain a clip file of articles of interest to, and in support of departmental programs,
and generate an annual subject index of articles affecting Hawai' i county by June
2001.
100% complete (NewsFile 2000).
5. Maintain the Library Information System (LIS) database by classifying and
cataloging all library materials by June 2001.
50% complete.
6. Respond to all requests for statistical, reference and program information daily and on
demand.
100% complete.
7. Review and update the County of Hawai' i Facts and Figures, published by the
Department of Business; Economic Development and Tourism; provide accessibility
via County of Hawaii web site by June 2001.
100% complete.
8. Set up a spreadsheet (Excel) to calculate the monthly building permit statistics and
assist in the statistical analysis for our County of Hawaii Statistics; provide
accessibility via County of Hawaii web site by June 2001.
100% complete.
Final Status Report on Program Objectives for FY 2000-01
RESEARCH AND DE VEL OP .ANT
FILM
1. Attend trade shows, festivals and conferences pertaining to the film industry.
Attended the Association of Film Commissioners International Cineposium,
Hawaii International Film Festival, Sundance Film Festival, AFCI Locations
2001, Association of Independent Commercial Producers 10th Annual
Conference, and the Hawaii State Legislature Film Industry Day. Participated
with the Film Offices of theIlawaiian Islands in the continuance of a national
advertising campaign. Placed Island specific advertisements in the Hawaii
Production Index. 100% Complete.
2. Provide support services to production companies, before, during and after on -Island
production.
Provided support services to at least 130 productions before, during and after
their on -island production and responded to at least another 150 that requested
information but did not come and film. 100% Complete.
Host familiarization and scouting tours for potential productions interested in filming
on the Big Island.
Hosted 5 different scouts for PLANET OF THE APES involving from 1 to 25
people. Each scout was between 3 and 9 days.
Invitations were sent, by the Film Offices of the Hawaiian Islands, to Studio
Executives to participate in a familiarization tour of 2 Islands each. The tour
was postponed due to scheduling conflicts by most of the executives.
Worked in conjunction with the Hawaii International Film Association in
hosting 8 Producers and Directors from Japan on a familiarization tour of the
Big Island, Hosted scouts for numerous productions, i.e., "The Last Resort",
Fuji TV "'Stewardess Cop", "Baywatch", and "Windtalkers". 100% Complete.
4. Participate in film industry organizations to support the growth of the industry and to
address industry concerns.
Participated as a board member on the Hawaii Film and Entertainment Board,
the Hawait Television end Film Development Board, and the board of Na Leo '0
Haw.aff. Participated in ongoing meetings of the Film Offices of the Hawaiian
Islands and the Film and Video Association of Hawaii. 100% Complete.
Final Status Report on Program Objectives for FY 2000-01
RESEAR CH AND DE VEL OPMENT
FILM
5. Continue implementation of the digital image bank for the film office photo library.
The digital image bank project commenced with the digitizing of the
photographs in the film office photo library. 20% Complete.
6. Continue development and implementation of the film office web site.
Upgraded the website administrative section of the data base system to allow
film office personnel to maintain data without the need of special programming.
Also, updated data entries on a regular basis. 100% Complete.
7. Increase the community base of production support services and locations.
The data base for production support services was increased by 75% and
locations by 25%. 100% Complete.
8. Inform and educate the community to the practices of the film industry by attending
functions and giving speeches.
Interviewed with Honolulu Advertiser, Honolulu Star Bulletin, Hawaii Tribune -
Herald, Hollywood Reporter, Location Update Magazine, and TIER concerning
issues of the film industry.
Talked or emailed with at least 5 Big Island community members a weep
regarding different areas of film, i.e., working 1n the industry to using their
property for filming. Met with individuals concerning filming in the area,; i.e.,
Kalapana Community regarding "PLANET OF THE APES". 1.00% Complete.
Find Status Report on Program Objectives for FY 2000-01
22
.............
TRAFFIC DIVISION
Administration (Support Staff & Planning/Investigations)
1. Review construction plans, traffic studies, change of zones, variances, etc. within 10
working days 90% of the time.
Reviewed 41 out of 48, or 85%, of the contruction plans, traffic studies, change
of zones, variances, etc. within 10 working days of receipt.
2. Investigate and resolve complaints and requests for new traffic control devices,
including appropriate traffic studies within 90 days 90% of the time.
Investigated and resolved 65 out of 70, or 93%, of the complaints and requests
for traffic control devices, including appropriate traffic studies within 90 days of
receipt.
Review and approve road closure permit applications within 5 working days 95 % of
the time.
Reviewed and approved 42 out of 42, or 100%, of the road closure permit
applications within 5 working days of receipt.
Traffic Signal & Street Light
1. Repair defective street lights when reported (S. Hilo, N. Hilo, Puna, N. & S. Kona)
within 3 working days 90% of the time.
Processed 533 out of 915, or 58%, of the repair requests received for the repair
of defective street lights within 3 working days of the date of referral. Goals
were not met due to staff shortage as a result of an employee being on long-term
sick leave.
2. Repair defective street lights when reported (Kau, N. & S. Kohala & Hamakua)
within 7 working days 90% of the time.
Processed 204 out of 281, or 73%, of the repair requests received for the repair
of defective street lights within 7 working days of the date of referral. Goals were
not met due to staff shortage as a result of an employee being on a long-term sick
leave.
Six Month Progress Report on Program Objectives for FY 2001-02
'T`IZAFFIC DIVISION
3. Investigate and resolve traffic signal complaints within 3 working days 95% of the
time.
Processed 397 out of 418, or 95%, of the repair requests received for the
investigation and resolution of traffic signal problems within 3 working days of
the date of referral.
4. Convert 75% of the incandescent green signals to L.E.D.s.
Goals were not met. All Green L.E.D.s available in the inventory were installed
for State Highways lights in West Hawaii to reduce our maintenance load in that
district due to a West Hawaii personnel being on long-term sick leave. Hence,
none of the County's L.E.D.s have been converted at this time. We are also
awaiting the delivery of L.E.D.s which are being purchased through the bidding
process for this fiscal year.
Traffic Signs & Markings
Complete work orders for new traffic control devices within 3 months 90% of the
time.
Processed 30 out of 46, or 65%, of the work orders for new traffic control
devices within 3 months of receipt. Goals were not met due to frequent rainouts.
2. Complete maintenance work orders within 6 months 85% of the time.
Processed 442 out of 492, or 90%, of the maintenance work orders within 6
months receipt.
3. Fabricate 2,700 traffic control signs during the fiscal year.
Fabricated 1,528 traffic control signs, or 57%, of the anticipated 2,700 for the
fiscal year. Goals are being met for the fabrication of signs.
4. Stripe or restripe 120 miles of traffic pavement markings during the fiscal year.
Striped or restriped 32.3 miles of traffic pavement markings, or 27%, of the
anticipated 120 miles for the fiscal year. Goals were not met due to frequent
rainouts.
5. Install new or replacement of 6,500 raised pavement markers during the fiscal year.
Installed new or replaced 2,441 raised pavement markers, or 38%, of the
anticipated 6,500 for the fiscal year. Goals were not met due to frequent
rainouts.
Six Month Progress Report on Program Objectives for FY 2001-02
PUBLIC WORKS
...........
HIGHWAY MAINTENANCE DIVISION
1. To continue the in-house resurfacing programs and to resurface a total of 30 miles for
the next fiscal year, islandwide.
For July — December 2001, we resurfaced 5.97 miles of various County roads:
South Hilo 1 road .25 miles 65' wide
North Hilo/Hamakua 5 roads 3.35 miles 14'-20' wide
North/South Kohala none
North/South Kona 3 roads 2.37 miles 12'-20' wide
Ka'u none
Puna none
2. Evaluate our grass cutting operation and to try to maintain the standard of 6 miles
(12 total) per operator/equipment per workday and the goal of a 6 -week cycle per district.
For July — December 2001, our grass cutting cycles were completed as follows:
South Hilo 4-6 weeks
North Hilo/Hamakua 5-6 weeks
North/South Kohala 4-6 weeks
North/South Kona 6-7 weeks
Ka'u 4-6 weeks
Puna 4-5 weeks
Other information:
Six Month Progress Report on Program Objectives for FY 2001-02
Complaints
from Public
Received
Completed
Pending
South Hilo
646
613
33
North Hilo/Hamakua
37
31
6
North/South Kohala
31
31
0
North/South Kona
133
115
18
Ka'u
27
22
5
Puna
95
83
12
969
895
74
Six Month Progress Report on Program Objectives for FY 2001-02
'PUBLIC WORKS
TRAFFIC DIVISION
Administration (Support Staff & Planning/Investigations
1. Review construction plans, traffic studies, change of zones, variances, etc. within 10
working days.
Reviewed 91 out of 101, or 90%, of the contruction plans, traffic studies,
change of zones, variances, etc. within 10 working days of receipt.
2. Investigate and resolve complaints and requests for new traffic control devices,
including appropriate traffic studies within 90 days.
Investigated and resolved 142 out of 157, or 90%, of the complaints and requests
for traffic control devices, including appropriate traffic studies within 90 days of
receipt.
3. Review and approve road closure permit applications within 5 working days.
Reviewed and approved 80 out of 82, or 98%, of the road closure permit
applications within 5 working days of receipt.
Traffic Signal & Street Light
1. Repair defective street lights when reported (S. Hilo, N. Hilo, Puna, N. & S. Kona)
within: 3 working days 90% of the time.
Processed 1,100 out of 1,700, or 65%, of the repair requests received for the
repair of defective street lights within 3 working days of the date of referral.
2. Repair defective street lights when reported (Kau, N. & S. Kohala & Hamakua)
within 7 working days 90% of the time.
Processed 302 out of 510, or 59%, of the repair requests received for the repair
of defective street lights within 7 working days of the date of referral. Dh sion is
in the process of filling a vacant Kona position, which should improve service.
3. Investigate and resolve traffic signal complaints within 3 working days 95% of the
time.
Processed 928 out of 977, or 95%, of the repair requests received for the
investigation and resolution of traffic signal problems within 3 working days of
the date of referral.
Final Status Report on Program Objectives for FY 2000-01
PUBLIC WORKS
TRAFFIC DI ISION
4. Develop warrants for embedded safety lights for crosswalks within 1 year.
Completed on April 14, 2000.
5. Establish MSA certification program for Traffic Electricians, Level 1 within 1 year.
The certification program cannot be established, as IDSA will no longer allow
the Department of Civil Service to proctor the certification exam. They now
require that we fly in. the instructors to teach the class and give the exam. This is
not financially feasible.
Traffic Signs & Markings
1. Complete work orders for new traffic control devices within 3 months 90% of the
time.
Processed 142 out of 161, or 88%, of the work orders for new traffic control
devices within 3 months of receipt.
2. Complete maintenance work orders within 6 months 85% of the time.
Processed 1,431 out of 1,590, or 90%, of the maintenance work orders within 6
months receipt.
3. Fabricate 2,700 traffic control signs during the fiscal year.
Fabricated 2,617 traffic control signs, or 97%, of the anticipated 2,700 for the
fiscal year.
4. Stripe or restripe 120 miles of traffic pavement markings during the fiscal year.
Striped or restriped 136 miles of traffic pavement markings, or 113%, of the
anticipated 120 miles for the fiscal year.
5. Install new or replacement of 6,500 raised pavement markers during the fiscal year.
Installed new or replaced 10,027 raised pavement markers, or 154%, of the
anticipated 6,500 for the fiscal year.
Final Status Report on Program Objectives for FY 2000-01
PUBLIC I WORKS
HIGHWAY MAINTENANCE DIVISION
1. To continue the in-house resurfacing programs and to resurface a total of 25* miles
for the nex, fiscal year, island wide.
Objective achieved. We resurfaced 44.94 miles of various County roads (FEMA
work included):
Sneath Hilo
North filo/Hamakua
North/South Kohala
North/South Kona
9:a'u
Puna
3.36 Hailes
3.45 Hailes
5.35 Hailes
4.48 miles
3.30 Hailes
25.00 miles (18.9 Hailes for FEMA work)
44.94 Hailes
* Original submittal showed 27 miles --- typographical error. The correct miles
should have been 25, as listed in the program Measures.
2. Evaluate our grass cutting operation and to try to maintain the standard of 6 miles
(12 total) per operator/equipment per workday and the goal of 6 -week cycle per district.
Objective achieved. Our grass cutting cycles were completed as follows:
South Hilo
3-6 weeks
North Hilo[Hamakua
6 weeks
North/South Kohala
2-3 weeks
North/South Kona
6-7 weeks
a'u
5-6 weeks
Puna
6-7 weeks
Final Status Report on Program Objectives for FY 2000-01
PUBLIC 5
HIGHWAY MAINTENANCE DIVISION
3. To respond to 80% of complaints received within 5 working days. Categories and
estimated repair time listed below:
• Major 12 months (walls, culverts, guardrails, resurfacing, etc.)
• Intermediate 2 weeks (edge breaks, overhangs, depressions, etc.)
• Minor 1 to 7 working days (patching, sight distance, dead animals, debris, etc.)
We will continue to respond to 80% of complaints received within 5 working days as a
guideline for our Division, However, we will be removing this from our Program
Objectives, It would require too much documentation to beep trach of these specific
statistics.
Instead, we compiled the following general information:
South Hilo
North ilo/Hamakua
NorthlSouth Kohala
North/South Kona
Ka'u
Puna
Gonaulaints from Public
Received
Completed
Pending
1,312
1,253
59
71
70
1
70
68
2
263
244
19
21
17
4
225
191
34
1,962
1,843
119
These figures were higher than projected due to the November 1-2, 2000 flooding.
Final Status Report on Program Objectives for FY 2000-01
23
FrFUUND
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
1. Submit 4 bills to Council to raise sewer user fees, adopt sewer connection program,
implement pretreatment regulations, and initiate impact fees before 12/31/02.
Mayor has indicated he doesn't want to raise sewer fees at this time. Connection
loan program and Capacity Assessment Fee Bilis were sent to Council and
referred to the Environmental Management Commission. Have contracted with
consultant to draft revised sewer code, which would meet pretreatment
requirements.
2. Resolve all outstanding legal disputes by 6/30/02.
Resolved two disputes. Two remaining.
3. Complete 2 CIP design projects before 6/30/02: 1) Wailoa Force Main 2) Kealakehe
Effluent Reuse Expansion Phase II.
1) Wailoa Force Main - preliminary plan review in progress; 2) Kealakehe
Effluent Meuse -pending Brown and Caldwell supplement contract needed for
redesign.
4. Complete 3 CIP construction projects before 6/30/02: 1) Kaumana Gardens Collector
Sewer 2) Puueo Community Collector Sewer 3) Pahoehoe SPS.
1) Kaumana Gardens - final plans not complete; 2) Puueo Community - final
plans not complete; 3) Pahoehoe SPS - complete.
5. Reduce NPDES permit violations to none by ensuring regulatory compliance for FY
01-02.
The existing lagoon at the Kulaimano WWTP is currently in violation of its
NPDES. A consultant contract with Imata and Associates is currently issued to
accomplish closure of the lagoon.
Because we have experienced failures of our Whole Effluent Toxicity (WET)
tests, our NPDES permit requires an assessment of the cause of failure through
the performance of a Toxicity Reduction Evaluation (TRE), Toxicity
Identification Evaluation (TIE), and preparation of an action plan to restore the
plant to compliance. We have engaged a consultant to assist the County in
performing the required work.
Six Month Progress Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISIOl\T
ADMINISTRATION
6. Reduce delinquent account balance by 4% from FY 99-00 Actual figure by 6/30/02.
As of 12/31/01, delinquent accounts are 46% (Total outstanding over 90/180 days
is $892,834 to Total A/R of $1,947,921). The increase is primarily attributed to
the growing outstanding balance of two large non-residential accounts. These
two accounts' outstanding balance over 90 days amounts to 37% of the total
over 90 days balance.
Notes: 1) Status based on sewer charges up until 11/30/01 billing period. Billing for 12/31/01 will be
in mid-February 2002.
Six Month Progress Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISIOI®T
OPERATIONS
1. Document condition of all sewer lines and repair all deficiencies for FY 01-02.
Assessment of the condition of the sewer system is an on-going process. In the
majority of cases, deficiencies which can be addressed by spot repairs utilizing
existing equipment (Link Sleeves and/or Chemical Grout) are repaired as they
are identified. Currently four (4) each spot repairs on Ilualani Street and one
(1) each on Kalanianaole Ave. are pending receipt of material.
2. Maintain Preventable Sewage Spills to less than 5 per year.
There were no Preventable Sewage Spills for the current fiscal year.
3. Obtain acceptable ratings from Department of Health for at least 60% of our total
number of facilities for FY 01-02.
The Kapehu WWTP received an acceptable rating from the DOH for the
currently Fiscal Year. The Hilo, Kulaimano, Papaikou, and Kealakehe
WWTP's currently have not been inspected by the DOH during the current
Fiscal Year.
4. Establish realistic equipment replacement plan and execute plan for FY 01-02.
The following Equipment Replacement Projects have been completed:
• Wailuku SPS Renovation Project.
• IIWWTP - Repair Secondary Clarifiers No. 2 and 3
• Replace Sunrise Ridge SPS Generator to address noise complaints
(Automotive Division)
The following Equipment Replacement Projects are currently in progress:
• Banyan SPS Renovation Project
• HWWTP - Repair Secondary Clarifier No. 1
• Replace Wailoa SPS Generator with Papaikou WWTP Generator
(Automotive Division)
The following Equipment Replacement Project has been recently awarded:
• IIWWTP Primary Scum Pump Modification
Six Month Progress Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
OPERATIONS
The following Equipment Replacement Projects are currently being Designed:
• Wailoa SPS -- Electrical System Renovation (Wallace T. Oki, PE, Inc.)
• HWWTP — Alt. Primary Sludge Pumps and DAFT Retrofit (Brown and
Caldwell)
• HWWTP — Coating System Rehabilitation (Brown and Caldwell)
• Kulalimano WWTP --- Lagoon Closure (Imata and Associates)
• Waiaha SPS --- Biofilter System Modification (in house)
• HWWTP — Rehabilitation of Primary Clarifiers No. 2 and 3 Flights (in
house)
•
HWWTP — Replace Ileadworks Drain Piping (in house)
The following Equipment Replacement Projects are currently in Contract
Negotiations for design:
• HWWTP — Replace Biotower Pumps
• Pua SPS — Odor Control System Replacement
• Kamehameha SPS — Kam SPS Renovation
5. Maintain laboratory quality control for FY 01-02.
The County received an acceptable rating for Laboratory Quality Control.
6. Reduce infiltration to HWWTP by 250,000 gallons per day (8% of current flow
reducing total flow to 3.25 mgd).
Current influent flow to the HWWTP is 2.8 MGD which represents a reduction
of infiltration of approximately 450,000 gallons per day (14 % of previous flow).
Six Month Progress Report on Program Objectives for FY 2001-02
PUBLIC WORKS
WASTEWATER DIVISION
ADMINSTRA TION
1. Submit bills to Council to raise sewer user fees, adopt sewer connection program,
implement pretreatment regulations, and initiate impact fees.
a) Raising sewer user fees: postponed pending organization of new Dept. of
Environmental Management.
b) Adopting sewer connection program: to be combined with impact fees,
C) Implementing pretreatment regulations: In the process of selecting
Consultant
d) Initiating impact fees: Bill submitted to Council, who referred it to the
Environmental Management Commission. Revisions to Bill being prepared
based on comments received.
2. Resolve outstanding legal disputes.
Resolved two (2) of our tbree (3) outstanding legal disputes as of the date of this
progress report.
3. Develop and integrate accounts payable software with MP2.
A consultant contract was executed and is in progress to develop accounts
payable software. We've decided to abandon MP2 and develop entire package,
in house.
4. Reduce delinquent account balance by 5%.
FY 99-00 Actual delinquent account balance was 39%.
FY 00-01 Estimate is 26%.
FY 00-01 Actual delinquent account balance is 41 %.
(Total outstanding over 90/180 days/Total A/R)
M
Final Status Report on Program Objectives for FY 2000-01
PUBLIC WORKS
WASTEWATER DIVISION
OPERATIONS
Document condition of all sewer 'lines and repair deficiencies. Increase inspection
and cleaning by 20
Z�
FY 00-01 estimate of 30 miles was based on 20% over FY 99-00 estimates. As of
6130/01, miles of sewer lines cleaned/inspected is 26, which is equivalent to 87%
of our current year's estimate. The Wastewater Division did not realize our
target goal of 30 miles of cleaning and inspection in this fiscal year due to the
unexpected number of repairs which have been required. Refer to "Program
Measures, Point Repairs Completed".
2. Reduce preventable spills by 50%.
FY 00-01 estimate of 1 was based on 50% over FY 99-00 estimate. Currently, no
preventable sexier spills have occurred.
3. Maintain acceptable rating front Department of Health for all facilities.
Total number of facilities included in this objective is five (5). Currently, we
haverecehTed two (2) acceptable ratings for our Papaikou and Kapehu
WWTP's. The ratings for the, Hilo, Kulaimano, and Kealakehe VVINTP's were
unacceptable.
4. Establish realistic eq,,fipment replacement plan and execute plan.
FY of Equipment Repkiciement Projects Planned/Completed:
Name of Project
Location
Status
1. Hilo WTP Dryin-a Bed
Hilo WWTP
Deferred
2. Primary Clarifier Pumps
Hilo ATWTP
Co!n fete
3. 11110 WTP Motower Pumps
Hilo WWTP
Bid April 2002
4. Hilo WTP See. Clarifier Pumps
Hilo NVWTP
co!nPletc
15. No. YWater Pumpl_
Hilo WWTP
Bid April 2002
6. Reploce HWWTP VFM's (4)
Hilo WWTP
Cancelled
Digester Faun
Hilo WWTP
Deferred FY 02/03
.7.
8. Renovation
Project 19
Deferred
9. Equipment replacement Generator
Sunrise Ridge SPS
April 2002
10. upg!""44U.Ump controls
Wailoa SPS
95% co!j!pIete
I I< Hep 4.hc e., e r a t q r/A T S
Hale Halawai SPS
Completed
12. Installation. of Autodialers for all
facilities
All Facilities
Deferred FY 02/03
I
Maintain laboratory quality control.
We have passed our EPA Laboratory Quality Control Testing,, which means we
havemet our objective for this year.
Final Status Report on Program Objectives for FY 2000-01
PUBLIC WORKS
_r
WAST UVATER DIVISION
ENGINEERING
1. Complete design of Puueo Collector Sewer, Ainako-Rina Nani Collector Sewer,
Wailoa Force Main Replacement, K olea SPS Renovations.
As of the date of this progress report, the status of these projects are:
Name of I Proliect
Status
1. 111UueQ Cotlector Sewer
In Progess
2. Ana ko-Aina Nani Collector Sewer
I In ProEess
3. Wailwa Force Main, Replacement
Work in Progress
4. Kolea -SPS Renovations
None
Otis er Projects Not Previously Listed in
Esqgrafq
In Progress
1. Kalanianaole Collector — Phasic 11
Consultant Selection
2. Karma Gardens Collector Sewer
In Progess
3. Kom'ohana Heights- Abandon Gang
Cesspools
Consultant Selection
2. Complete construction of Pahoehoe SPS, Banyan SPS Renovations, Wailuku SPS
Renovations, Old Hilo STP Derno/Rehab, Kealakehc Effluent Reuse, Phase 1.
As of the date of this progress report, the status of these projects are:
Name of Project
Status
1. Pahoehoe SPS
Complete
2. Banvan SPS Renovations
In Progress
3. Waill . Iku SPS Renmafiow
In Progress
4. Old Hilo STP Demo/Rehab
1 In Progress
5. k-eahakehe Effluent Reuse, Phase I
In Progress
Other .Pro jectsNot Previously Listed in
Program Bu4get.
1. Pauk9a 11 & 11A
Com fete
2. 11alaiPunahele Drainage
Repairfkfisc. Sewer 1.aterah-
Complete
3. as SPS 11KXC
Com fete
L1. wailykm sps 1�a�Vements
Work in Progress
3. Organize and catalog as -built drawings.
Reorgani7ed Record Drawings and Project file Room — Complete.
4. Coordinate with DWS to initiate GIS.
Purchased TMK base maps and received new computer to run GIS program
software.
Final Status Report on Program Objectives for FY 2000-01
PUBLIC WORKS
WASTEWATER DIV SION
ACCOUNTING
1. Transfer sewer billing to Department of Water Supply.
No progress as of the date of this report, however, we are negotiating with a
consultant to develop independent billing system, in-house.
2. Develop and integrate accounts payable software with MP2.
A consultant contract was executed and is in progress to develop accounts
payable software. We've decided to abandon MP2 and develop entire package,
in-house.
3. reduce delinquent accounts to 26%.
As of 6/30/01, delinquent accounts are 41% (Total outstanding over 90/180
days/Total A/R).
4. Provide account balance notices to customers with delinquent balances.
We have currently discontinued this service due to unanticipated problems
we've experienced when this service was initiated.
5. Fill new Plant Electrician and Laboratory Technician I position. Extend limited term
positions for three Assistant WWTP Operators.
Currently, our new Plaut Electrican and Laboratory Technician I position have.
not been filled. We have submitted a Request To Fill the Plant Electrician
position and are awaiting response.
6. Install two network connections between Hilo and Kealakehe WWTP/SPS.
This project has been deferred.
Final Status Report on Program Objectives for FY 2000-01
V h�
% 2.. 4 -
CE ETEF-,-�',RY FUND
PARKS & RECREAT9ION
CE.MET ERY FUND
1. Provide continuous maintenance of the public cemetery.
Maintenance has been on going.
2. Conduct maintenance and repair activities.
Maintenance and repair activities have been conducted daily.
Six Month Progress Report on Program Objectives for FY 2001-02
P -ARKS & RECREATION
CEMETERY FUND
1. Provide continuous maintenance of the public cemetery.
Maintenance has been ongoing.
2. Conduct maintenance and repair activities.
Maintenance and repair activities have been conducted daily.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
BIKEWAAY FUND
1. Secure a contractor to provide A, B, C's of bicycle safety education to 4,000
elementary students in grades 1, 3, and 4; to encourage programs such as bike -to -
work, bike -to -shop, or bike -to -the -beach activities, and provide for bicycle facilities
(parking racks, bicycle lockers, showers, etc.); and to gather bicycling statistics
(bicycle use and bicycle injuries) through bicycle traffic counts and surveys.
A contractor has not been secured yet. We may be securing People's Advocacy
for Trails Hawaii (PATH) as a contractor later this fiscal year.
2. Establish one recreational bike activity in each of 5 recreational districts by June 30,
2002.
Our Recreation Division has established bike activities in 3 out of 5 districts.
3. Secure grant from the State of Hawaii Department of Transportation to promote
bicycle education in elementary schools.
A grant for this fiscal year from the Department of Transportation could not be
secured. However, PATH has asked that "Bike Ed" be included in the DOT
budget for 2003.
Six Month Progress Report on Program Objectives for FY 2001-02
-'ARKS & RECREATION
BIKEWAY FUND
1. Secure a contractor to provide A, B, C's of bicycle safety education to 4,000
elementary students in grades 1, 3, and 4; to encourage programs such as bike -to -
work, bike -to -shop, or bike -to -the -beach activities, and provide for bicycle facilities
(parking racks, bicycle lockers, showers, etc.); and to gather bicycling statistics
(bicycle use and bicycle injuries) through bicycle traffic counts and surveys.
People's Advocacy for Trails Hawaii (PATH) was secured as a contractor to
provide bicycle safety education to first and fourth grade students. 2,373 first
graders participated in the Pedestrian Safety Awareness Program. 2,075 fourth
graders participated in the Bicycle Safety Awareness Program. This is 111% of
our objective.
2. Establish recreational bike activities in every district.
Our Recreation Division established bike activities in 4 out of 5 districts.
Secure grant from the State of Hawai'i Department of Transportation to promote
bicycle education in elementary schools.
A grant for this fiscal year from the Department of Transportation could not be
secured.
Final Status Report on Program Objectives for FY 2000-01
966
BE -A UTIFY'l-CA-TION F"UND
PUBLIC WORKS
BEAUTIFICATION FUND
1. Continue to initiate two roadside planting projects every year.
No roadside planting projects were initiated yet.
2. Continue to plant or replant a minimum of 10 trees each year.
Parks and Recreation Department planted (25) royal palm trees on the Pahoa
Neighborhood Facility grounds. Parks and Recreation also purchased (33)
Italian cypress trees for the Sparky Kawamoto Swimming Pool facility.
3. Initiate Adopt -A -Road Program before 6/30/02.
The Adopt -A -Road Program was advertised requesting proposals for a
coordinator in FY 2000-2001 and cancelled in May, 2001. We will defer
initiating the program to the next fiscal year.
Six Month Progress Report on Program Objectives for FY 2001-02
PUBLIC WORDS
BEAUTIFICATION FUND
1. Initiate two roadside planting projects every year.
Mayor Yamashiro requested assistance with Parks and Recreation Department
dozer rental charges to level Hawaiian Beaches Park area for an athletic Field
as a result of the November 2000 flooding. Funds were transferred at end of FY
2000-2001 to P&R CIP account. Therefore, the roadside planting projects were
deferred to FY 2001-2002.
2. Continue to plant or replant a minimum of 10 trees each year.
This will be a future year goal in association with the first objective.
3. To provide refuse containers along problem roadways.
The Department of Public Works contracted annual rubbish removal services at
Pahoa Village (seven 55 gallon drums) and Puako Beach Road (six 3 cu. yd.
bins).
Final Status Report on Program Objectives for FY 2000-01
2 07Y
i&Oi
VEHICtXE DIS-c'SPOSAL FUND
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
1. Investigate all vehicle incident reports forwarded from the County police department
and to dispose of those vehicles classified as abandoned/derelict.
Investigated 90% the vehicle incident reports forwarded from the County police
department and disposed of 85% of those vehicles classified as
abandoned/derelict.
2. Conduct an auction sale of vehicles stored at each impound lot.
During the first six months of this fiscal year, we did not conduct an auction sale
of vehicles stored at each impound lot.
Monitor each scrap metal shipment off -island by barge to an off -island metal
recycling operation.
Monitored two (2) scrap metal shipments, amounting to 5,551 tons, shipped off -
island by barge.
4. Coordinate the removal and disposal of used tires.
Coordinated the removal of 427 tons of cut tires to West Hawaii Landfill and 145
tons to Filo Landfill.
5. Investigate all complaints within 15 days.
Investigated 95% of all complaints within 15 days of receipt of incident reports
from County police.
Six Month Progress Report on Program Objectives for FY 2001-02
PUBLIC WORKS
VEHICLE DISPOSAL FUND
To investigate at least 1,500 vehicle incident reports forwarded from the police
department and to dispose at least 700 abandoned vehicles annually.
Investigated 1,411 vehicle incident reports and disposed of 640 abandoned
vehicles. Achieved 94% of goal to investigate incident reports and achieved
91% of goal to remove abandoned vehicles on this island.
2. To conduct an auction sale of vehicles stored at each impound lot.
Conducted only one auction, held in May 2001, at the Milo Schultz baseyard.
3. To monitor one scrap metal shipment per quarter to a metal recycling operation.
Observed the shipment of four (4) barge loads of junked vehicles from the Big
Island to Oahu for permanent disposal. A total of 11,671 tons of junked
vehicles were diverted from the island.
4. To coordinate the removal and disposal of used tires at least twice a year.
Shredded used tires were disposed to either County landfill four times during
the fiscal year. A total of 694 tons of shredded tires were disposed.
Final Status Report on Program Objectives for FY 2000-01
285
S L
ID
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
1. Maintenance of Facilities.
a) Develop a master plan for handling processing, and disposing of solid waste in East
Hawaii, anticipating the closure of the Hilo landfill, and construction of new
facilities.
A master plan is being developed in conjunction with the County's integrated waste
management plan to construct a regional transfer station for handling, processing,
and disposing of solid waste in East Hawaii.
b) Redesign and renovate the Puako Transfer Station.
Installed a new windbreaker for the Puako Transfer Station in October 2001.
Purchase order has been awarded to a vendor to install a gate and chain link fence
around the Puako Transfer Station and vendor completed job in January 2002.
c) Provide a drywell at the refuse trailer parking area in Pahoa.
Project to install drywell at the Pahoa Transfer Station is deferred indefinitely.
d) Provide concrete trailer pads at certain transfer stations.
Project to install concrete trailer pads is deferred indefinitely.
e) Repave the public access pads at certain transfer stations.
Project to repave the public access pads is deferred indefinitely.
f) Replace chutes and screens at certain transfer stations.
Project to replace chutes and screens is deferred until FY 2002-2003.
g) Intensify the daily cleaning of each transfer station.
Project to intensify the daily cleaning of each transfer station is deferred
indefinitely.
Six Month Progress Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
2. Fleet Maintenance.
a) Repair and maintain our heavy truck tractor fleet on a timely basis by re-establishing
daily maintenance checklists for timely identification of problems.
Purchased a new remanufactured diesel engine for Kohala 1991 Peterbilt truck
tractor CH1708 to extend the life of the vehicle.
b) Re-establish a daily maintenance check list on our compactor pick-up truck fleet.
A113/4 ton compactor pickup trucks are turned -in according to schedule for routine
maintenance service.
c) Establish a daily maintenance check list on our heavy equipment and re-establish the
functional daily required maintenance.
Repaired refuse trailer steel panels and completely repainted Kona CH2118, a 1991
Brothers 75 cubic yard trailer to extend the life of the trailer. Purchased
replacement bulldozer tracks for Hilo 1991 Catepillar D8 dozer, 703E.
d) Establish a recurring replacement schedule for our compactor trailers, and all other
vehicles in the fleet based on age and repair costs.
Received a new leased 739E D8 bulldozer for the West Hawaii landfill in October
2001. Received two (2) new leased Kentworth truck tractors in November 2001.
One truck tractor, CH1984, assigned to Kona SWD and the other, CH1983, to
Kohala SWD. Received six (6) new 75 cubic yard refuse trailers in December 2001.
Four (4) will be purchased with federal grant funds. Two (2) will be leased.
Currently the trailers are being worked on by the vendor to insure compliance with
the County's equipment specification.
3. Contract with a consultant for revising and updating the Integrated Solid Waste
Management Plan for the County of Hawaii. Guide the end product in a direction that
will identify future facilities/technologies to be established in East Hawaii to replace the
function of the Hilo Landfill.
a. The consultant, Harding ESE, is approaching the final stages for revising and
updating the County's Integrated Solid Waste Management Plan. The plan will
be presented at several public hearings and final report submitted after the
conclusion of hearings.
Six Month Progress Report on Program Objectives for FY 2001-02
ENVIRONMENTAL ENTAL MANAGEMENT
SOLID WASTE FUND
b. Copy of the County's Disaster Debris Action Manual, completed by Harding
ESE, has been sent to the State Civil Defense and Department of Health.
Invoice for reimbursement has been submitted to the Department of health to
reduce the County's cost to develop this manual.
4. Establish contract re -negotiations with Waste Management regarding their operations at
the West Hawaii Landfill so the payment made for services to them reflects actual work
and is not tied into the tonnage received at the facility.
Contract re -negotiations with Waste Management regarding their operations at the
West Hawaii landfall are deferred for the time being.
5. Continue post closure monitoring of Kailua and old Waimea landfills.
County entered into a contract with a vendor in October 2000 and expired in
December 2001, however, a supplemental contract is being processed to extend the
contract another year. A total of 24 carbon dioxide and 65 water probes were
installed at the closed landfill in December 2001 to monitor the temperature of the
covered waste material. The post closure monitoring will continue for several more
years to prevent underground fires at this landfill.
6. Continue recycling education program and the diversion grant program.
a. Signed an option year contract with Recycle Hawaii to continue recycling
education program for the island of Hawaii.
b. 2,320 tons of green waste was mulched in East Hawaii and 4,030 tons of green
waste was mulched in West Hawaii. A total of 6,350 tons was diverted from the
County landfills for the 1" six months of this fiscal year.
c. A total of 2,031 tons of paper and 87 tons of used cooking oil were diverted from
the County landfills for the 1St six months of this fiscal year.
d. A total of 984,335 pounds or 492 tons of glass was diverted from County
landfills for the 1St six months of this fiscal year.
e. A residential household hazardous waste pickup was held on December 1, 2001
in Hilo and on December 8, 2001 in Kona. A total of 15,560 pounds of
hazardous material was collected in Hilo and 9,760 pounds was collected in
Kona. The hazardous materials were shipped to the State of Washington for
disposal. Next household hazardous waste pickup is scheduled for June 2002.
Six Month Progress Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
7. Continue safety and educational training programs for all employees.
Safety and educational training programs are on-going.
8. Reduce Accounts Receivable on our landfill fees by 10% from the previous year.
Reduced the Accounts Receivable by 5% at 12/31/01 when compared with 6/30/01.
Six Month Progress Report on Program Objectives for FY 2001-02
PUBLIC WORKS
SOLID WASTE FUND
1. Install 6 hydraulic booms at four transfer stations.
Installed 3 hydraulic booms at Kealakehe Transfer Station.
2. Install new windbreaks at three transfer stations.
Installed new windbreaks at the Honokaa and Papaikou transfer stations.
3. Repave parking areas at three transfer stations.
This objective will be deferred until FY 2001-2002.
4. Drill drainage holes at trailer drop-off area for the Pahoa transfer station.
This objective will be deferred until FY 2001-2002.
5. Renovate chute #3 and extend baseyard building at the Hilo Landfill.
Chute #3 was renovated. The baseyard building extension was deferred
indefinitely.
6. Build new experimental electric pump unit at the Honokaa transfer station.
This project is deferred indefinitely.
7. Renovate fuel and oil storage areas at the Kealakehe Landfill baseyard.
A new 2,000 above ground fuel tank was purchased and is partially installed;
waiting for a permit to operate the diesel tank.
8. Remodel and repair Puako transfer station during the second quarter.
This objective will be deferred until FY 2001-2002.
9. Replace chute at the Glenwood transfer station during the third quarter.
This objective will be deferred until FY 2001-2002.
Final Status Report on Program Objectives for FY 2000-01
PUBLIC WORKS
SOLID WASTE FUND
10. Construct retaining wall at Naalehu transfer station during the fourth quarter.
Not a feasible schedule — deferred indefinitely.
11. Start green waste collection program for the South Kohala district.
During this fiscal year, 4,864 tons of green waste was mulched in East Hawaii
and 4,086 tons was mulched in West Hawaii. This amounts to a total of 8,950
tons of solid waste diverted from the landfills and payments to contracted
vendor was equivalent to budget amount. The green waste collection program
for the South Kohala District will be deferred until funding in our budget can be
increased.
12. Reduce Accounts Receivable over 90 days by 10%.
Accounts receivable aged over 90 days from date of disposal from both landfills
for Fiscal Year ending 6/30/01 and 6/30/00 was $523,194 and $523,484
respectively. This resulted in a zero percent change as compared to the previous
year.
13. Reduce Workers Compensation claims by 5%.
Total Workers Compensation claims paid for Fiscal Year ending 6/30/01 and
6/30/00 was $138,471 and $153,044 respectively. This was a decrease of $14,573
or a reduction of 9.5% as compared to the goal of 5%.
14. Increase efficiency of hauling as measured by average tonnage per trailer hauled by
increasing tonnage per load by 2%.
The average tonnage per trailer hauled for East Hawaii for Fiscal Year ending
6/30/01 and 6/30/00 was 10.95 ton/load and 10.95 ton/load respectively. The
average tonnage per trailer hauled for West Hawaii for Fiscal Year ending
6/30/01 and 6/30/00 was 11.67 ton/load and 11.36 ton/load respectively. The
efficiency goal of 2% was achieved in West Hawaii.
Final Status Report on Program Objectives for FY 2000-01
C 1 97,
W--Wl
GOIX'COURSE FUND
PARKS & RECREATION
ION
GOLF COURSE FUND
1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal
Golf Course by:
a. aerating all golf course greens in April and September, weather permitting;
Unable to complete the first phase of aerification in September due to bad
weather and the tournament schedule. First phase is now scheduled for the
last week of February. Second phase is scheduled for completion in June.
b. verticut and de -thatch all greens in January, May and October, weather
permitting, or as needed;
Greens were verticut in October. Second phase is scheduled for completion
in January. Third phase is scheduled for completion in May.
controlling application of fertilizer and pesticide to greens, fairways and tees
weekly, or as needed;
Fertilizers and pesticides have been applied to the greens, fairways, and tees
on a monthly basis.
d. controlling application of herbicide to greens, tees, stream beds, ditches and
course boundaries weekly, or as needed;
Herbicide has been applied to all greens, tees, streambeds, ditches and course
boundaries on a monthly basis.
e. daily mowing of greens;
Greens have been mowed daily during the months of July, August,
September, October and November. Green has been mowed only four times
a week (Tuesday, Thursdays, Saturdays, and Sundays) during the month of
December due to the decline in grass growth this winter.
f. mowing of tee tops every Thursday, weather permitting;
Tee tops have been mowed every Thursday.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
GOLF COURSE FUND
g. mowing of fairways Monday through Friday, weather permitting;
Fairways have been mowed on a daily basis.
h. controlling application of pre -emergent herbicides to fairways in October,
December, February, April and June, weather permitting.
Application of pre -emergent herbicide was completed in the months of
October and December. Third phase is scheduled for February.
2. Schedule and assign tee times for:
a. individuals and groups on a daily basis;
Individual tee times have been assigned on a daily basis.
b. club tournaments every six months;
Objective achieved. Scheduling of club tournaments have been completed
for the entire year.
c. larger fundraising tournaments on an annual basis. Targeting, but not limited to
six fundraisers per fiscal year.
Objective achieved. All fundraising tournaments have been scheduled for
this fiscal year.
3. Schedule inspection and repairs of course structures, clubhouse facilities and
maintenance warehouse during the months of July, October, January, and April.
Inspections have been done on a weekly basis due to the excessive weather
conditions.
4. Maintain a one -acre sod farm within the driving range, adjacent to the 2„ d hole green.
Intended purpose is to test grasses and chemicals as well as for replacement usage.
Sod farm is scheduled for completion in March. Project was postponed due to
the weather conditions and the grass -growing season.
5. Daily routine inspections and maintenance of equipment, course vehicles and safety
equipment.
Equipment, course vehicles, and safety equipment has been inspected and
maintained on a daily basis.
Six Month Progress Report on Program Objectives for FY 2001-02
PARKS & RECREATION
GOLF COURSE FUND
1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal
Golf Course by:
a. aerating all golf course greens twice a year;
Objective achieved. Completed aeration project of 19 greens in October
2000 and again in April 2001.
b. verticut and de -thatch all greens, every three months or as needed;
Objective achieved. Completed verticutting of greens in September,
February, and May.
c. controlled application of fertilizer and pesticide to greens, fairways and tees
weekly, monthly or as needed;
Objective achieved. Fertilizers have been applied to 19 greens on a monthly
basis. Tee boxes have been fertilized during the months of August, October,
December, February, April, and June. Fairways have been fertilized during
the months of September, January, and May.
d. controlled application of herbicide to greens, tees, stream beds, ditches and course
boundaries weekly, monthly or as needed;
Objective achieved. Application of herbicide has been done on a bi-monthly
basis. This has proven to be sufficient for controlling weed growth.
e. daily mowing of greens, tees and fairways; weather permitting.
Objective achieved. 19 greens have been mowed on a daily basis. Fairways
are mowed on a daily basis. Tee tops are mowed once a week (Thursdays).
2. Schedule and assign tee times for:
a. individuals and groups on a daily basis;
Objective achieved. Golf course starters have been taking tee time
reservations on a daily basis.
Final Status Report on Program Objectives for FY 2000-01
PARKS & RECREATION
GOLF COURSE FUND
b. club tournaments every six (6) months
Objective achieved. Club reservation request forms for the first six months
were sent out to the various golf clubs in October. The second set of forms
was sent out in April.
c. larger fundraising tournaments on an annual basis.
Objective achieved. We have been taking reservations for fundraising
tournaments for the next fiscal year. At this time we have booked 17
fundraising golf tournaments for the next year.
Scheduled inspection and repairs of course structures, clubhouse facilities and
maintenance warehouse on a semi-annual basis.
Objective achieved. We have done more frequent facility inspections.
Inspections are done on a monthly basis. Some damages to the clubhouse area
were noticed and reported for repairs.
4. Daily routine inspections and maintenance of maintenance equipment course vehicles
and safety equipment.
Objective achieved. Mechanic along with Golf Course Maintenance Supervisor
are doing weekly inspections of all equipment and supplies.
Final Status Report on Program Objectives for FY 2000-01
0
EiEOTl HE--,-,�,RMAL
RKE-1-1--.0CAT ION
R-�E
�VOL
VING
FUND
PLANNING
GEOTHERMAL RELOCATION REVOLVING FUND
The Geothermal Relocation Revolving Fund shall be administered in an efficient and
responsible manner complying with all applicable ordinances and rules.
Objectives Achieved. No funds were expended from the Geothermal Relocation
Revolving Fund during the first half of FY 2001-02.
Six Month Progress Report on Program Objectives for FY 2001-02
PLANNING
GEOTHERMAL RELOCATION REVOLVING FUND
1. The Geothermal Relocation Revolving Fund shall be administered in an efficient and
responsible manner complying with all applicable ordinances and rules.
No activity.
Final Status Report on Program Objectives for FY 2000-01
oul
#iQUING FUND
HOUSING
----------------
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Administration Division
Coordinate technical and clearinghouse assistance to at least one developer or
nonprofit organization on Housing and Community Development projects and
programs during the fiscal year.
Objective achieved. Assisted Big Island Mousing Foundation, Pi'ihonua Camp
Corporation, and Ilawai'i Island Community Development Corporation.
2. Identify an alternative office space to accommodate the staffing required to carry out
the goals and objectives of the OHCD and HCHA, and to comply with State and
Federal privacy and accessibility requirements during the fiscal year.
Objective achieved. The OHCD has been assigned to occupy the same being
vacated by the Department of Public Works.
3. Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the LAN and other related automated systems within the
OHCD during the fiscal year.
In progress; should be complete in time for office relocation.
4. Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the OHCD telecommunication systems with other federal,
state, county and private systems during the fiscal year.
In progress; should be complete in time for office relocation.
Six Month Progress Report on Program Objectives for FY 2001-02
HOUSING
OFFICE OF HOUSING & COlVIMUNITY
DEVELOPMENT
Community Development Division
Community Development Block Grant (CDBG)
1. Solicit proposals from eligible entities for the 2002 CDBG program by January 2002.
Objective achieved. Completed January 24, 2002. The OHCD received 8 CDBG
proposals.
2. Prepare the annual Consolidated Action Plan and submit the Plan to HUD by
May 15, 2002.
Objective achieved. Completed January 24, 2002. The OHCD received 8 CDBG
proposals. The OHCD will review, rank, and rate proposals. Draft Action flan
will be made available for public review in March 2002. Hawaii County
Housing Agency and Hawai'i County Council will review the plan for approval
in April and, if approved, the OHCD will submit the Action Plan to HUD by
May 15, 2002.
3. Implement, monitor, complete, and/or close CDBG projects in accordance with the
Consolidated Plan.
Work in progress. The OHCD is currently implementing and monitoring 23
CDBG projects.
4. By April 2002, the balance of CDBG funds in the federal treasury must be less than
one and half times the yearly grant amount.
Work in progress. Current balance is $4,859,917.29 or a little more than two
times the yearly grant amount. The OHCD must spend approximately
$1,417,417.29 of CDBG funds to meet this goal.
5. Complete with the reporting, monitoring, and audit requirements of CDBG program
by December 2002 for fiscal year ending June 2002.
Audit preparation to begin in July 2002.
Six Month Progress Report on Program Objectives for FY 2001-02
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
HOME -
1. Solicit project proposals from eligible entities for the 2002 HOME program by
January 2002.
Objective achieved. Completed 01/24/02. The OHCD received 3 HOME
Proposals.
2. Prepare the Program Description (Action Plan) and submit the Description to the
State's Housing and Community Development Corporation of Hawaii (HCDCH) by
May 15, 2002.
Objective achieved. Completed 01/24/02; received 3 HOME proposals. The
OHCD will review, rank, and rate proposals. Draft Action Plan will be made
available for public review in March 2002. Hawaii County Housing Agency and
Hawaii County Council will review the Action Plan for approval in April and, if
approved, the OHCD will submit the Action Plan to HUD by
May 15, 2002.
3. Implement, administer, complete and closeout HOME projects in accordance with
program regulations by November 2002.
Work in progress. Currently implementing and monitoring 6 HOME projects.
4. Complete with the reporting, monitoring, and audit requirements of HOME program
by December 2002 for fiscal year ending June 2002.
Audit preparation to begin in July 2002.
Six Month Progress Report on Program Objectives for FY 2001-02
HOUSING
............ .
OFFICE OF HOUSING & COlVIIVIUNIT'Y
DEVELOPMENT
WORKFORCE INVESTMENT ACT (WIA)
Plan, implement and monitor the Workforce Investment Act (WIA) Program, which
includes the Adult services, Dislocated Worker services, and Youth services, in
accordance with program regulations by July 2001.
Work in progress. Monitoring is scheduled for 1/30/02 to 2/01/02.
2. Administer and monitor the PY 2000-2001 youth service vendors by July 2001.
Youth Service completed. Monitoring and audit was done. Currently closing
out findings and concerns.
3. Solicit proposals from qualified vendors to provide youth services in PY 2001-2002,
in accordance with the WIA program by July 2001.
Objective achieved. The out-of-school vendor, for period 12/01 to 6/02, was
selected in 12/01. The in -school vendor, for period 7/01 to 6/02, was selected in
4/01.
4. Administer and monitor the One -Stop Operator and its partners in Hawaii County by
July 2001.
Monitoring was scheduled for 1/30/02 to 2/01/02.
5. Coordinate and provide support to the Hawaii County Workforce Investment Board,
Hawaii County Youth Council and its subcommittees by July 2001.
Work in progress.
6. Administer and monitor the vendors of PY 2000-2001 Eligible Training Providers in
Hawaii County by July 2001.
Work in progress.
7. Solicit proposals from qualified vendors to be Eligible Training Providers in PY
2001-2002 by July 2001.
Objective achieved.
Six Month Progress Report on Program Objectives for FY 2001-02
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Other Programs —
1. Provide technical assistance to one non-profit organization in applying for other
resources to develop affordable or special needs housing by May 2002.
2. Provide technical assistance to at least one non-profit organization by May 2002.
Objective achieved. Provided technical assistance to non-profit organization for
the CDBG and HOME proposals
3. Plan and implement at least one project to further Fair Housing within the County.
Work in Progress. Planning with the State and neighbor island counties to
update the Impediments to Fair Housing Study.
Six Month Progress Report on Program Objectives for FY 2001-02
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Development Division
1. Improve the quality and affordability of the existing housing stock through
appropriate improvement, rehabilitation, and maintenance programs maintaining the
current level of funding for the Housing Preservation Grant program and the
Residential Emergency Repair Program funds during the fiscal year.
Ongoing; funded five (5) Housing Preservation Grants and seven (7) Residential
Emergency Repair loans.
2. Develop at least one housing project alone or in partnership with government
agencies or the private sector during the fiscal year.
Objective achieved. Worked with Hawaii Island Community Development
Corporation in the Hawi Mutual Help Housing Project.
Provide staff support or technical assistance to at least one non-profit agency during
the fiscal year.
Objective achieved. Provided staff support and technical assistance to Dig
Island Housing Foundation, Pi'ihonua Camp Corporation, Kapehu
Neighborhood Board, Hawai'i Island Community Development Corporation.
4. Implement State Land Use and County employee/affordable housing requirements on
at least one developer during the fiscal period.
Objective achieved. Worked with Oceanside 1250 Development on their
Hokuli'a Golf Employee Housing project.
Six Month Progress Report on Program Objectives for FY 2001-02
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Existing Housing Division
Strive to attain and maintain a 95% utilization rate of the HUD provided Section 8
Housing Certificates and Vouchers.
Ongoing. Attained 92.7% utilization rate of HUD provided Section 8 Housing
Vouchers by December 31, 2001. On July 1, 2001, 102 Fair Share Allocation
Vouchers became available; utilized 20 vouchers by
December 31, 2001.
2. Increase staff efficiency with computer hardware and software upgrades to reduce
overtime by 25% from FY 1999-2000.
Ongoing. Lost experienced case manager in June 2001, new staff member hired
in October is currently training. Remaining staff has taken on extra workload to
keep current.
3. Continue to improve the image of Section 8 by emphasizing adherence to guidelines
and by meeting with community groups at least once during the fiscal year.
Objective achieved. Image of Section 8 has improved with emphasis on
adherence to guidelines and meetings of community groups and landlords
during the first six months of the fiscal period.
4. Strive to maintain a 100% occupancy rate at the O'uli Ekahi Affordable Housing
project during the fiscal period.
Ongoing. O'uli Ekahi affordable housing project is currently at 84.85%
occupancy. A new resident manger has been hired and is attempting to lease
units to reliable tenants.
5. Strive to maintain a 100% occupancy rate at the Kulaimano Elderly Housing project
during the fiscal year.
Ongoing. Kulaimano Elderly Housing project occupancy is currently 88.64%.
6. Increase the number of families served by adding up to 50 Welfare -to -Work vouchers
or Section 8 Opt -Out vouchers during the fiscal period.
Ongoing. Forty-four additional families have been served as of December 31,
2001. The number of families served may increase by the addition of 102 Fair
Share Allocation Vouchers.
Six Month Progress Report on Program Objectives for FY 2001-02
HOUSING
'
OFFICE �` HOUSING & COMMUNITY
Administration,Division
1. Coordinate technical and clearinghouse assistance to at least one developer or
nonprofit organization on Housing and Community Development projects and
programs &wiing the fiscal year.
Objective not achieved; there were no requests for assistance.
2. Identify an alternative office space to accommodate the staffing required to carry out
the goals and objectives of the OHCD and HCHA, and to comply with State and
Federal privacy and accessibility requirements during the fiscal year.
Objective not achieved; OHCD still in process of locating additional office space.
3. Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the LAN and other related automated systems within the
OHCD during the fiscal year.
Objective achieved; upgraded optical imaging software.
4. Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the OHCD telecommunication systems with other federal,
state, county and private systems during the fiscal year.
Objective achieved; added e-mail and fax server.
Final Status Report on Program Objectives for FY 2000-01
U L -U 1i G
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Communily Development Division.
CDBG —
1. Solicit proposals from the community and agencies and prepare the County's
Consolidated Plan to HUD by May 2001.
Objective achieved; County Consolidated Plan was submitted to MUD 05/15/01.
2. Implement, monitor, complete, and/or close the 3 CDBG projects in accordance with.
the Consolidated Plan. and HTJD-CDBG program requirements by April 2001.
Objective achieved; completed Nanawale ballffield; purchased two (2) vans for
Care -a -Van program; rehabilitated 14 houses.
3. Complete with the reporting, monitoring, and audit requirements of CDBG program
by December 2001.
Objective achieved; CAPED was submitted to HUD 09/30/00; audit was done,
report to follow.
ESG —
1. Implement and administer ESG projects in accordance with program regulations by
November 2000.
Objective achieved; all projects completed.
2. Provide technical assistance to two non-profit organizations in applying to the State
for program. year 2001 fu -ding.
Objective not achieved; there were no requests for assistance.
Final Status Report on Program Objectives for FY 2000-01
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
HOME -a
Implement, administer, complete and close out 3 HOME projects in accordance with
program regulations by November 2001.
Objective achieved; completed self-help housing units in O'uli; rehabilitated one
(1) home; provided rental assistance to seventy-nine (79) low-income families.
2. Solicit project proposals from the community and organizations for the 2001 HOME
program by May 2 00 1.
Objective achieved; County Consolidated plan was submitted to HUD 05/15/01.
Other Programs —
Provide technical assistance to one non-profit organization in applying for other
resources such -s: Identify and seep out at least project, program, and/or resource, which
will promote the community development goals and objectives of the County, such as:
Stewart B. McKinney Act -Homeless Program; HOPE I, II and III programs, and
other :� ederal programs by November 2001.
Objective not achieved; there were no requests for assistance.
2. Implement and manage a Fair Housing Program within the fiscal year.
Objective achieved; we sponsored two (2) Fair Housing Seminars and a Fair
Housing Information television commercial.
Promulgate administrative rules and regulations for a Fair Housing Program by April
2001.
Objective not achieved; this is ongoing.
4. Provide technical assistance to at least one non-profit organization by April 2001.
Objective achieved; provided technical assistance to two (2) non-profit
organizations.
Final Status Report on Program Objectives for FY 2000-01
HOUSBVG
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Development Division
1. Improve the quality and affordability of the existing housing stock through
appropriate improvement, rehabilitation, and maintenance programs maintaining the
current leve'l of funding for the Housing Preservation Grant program and the
Residential Emergency Repair Program funds during the fiscal year.
Objective achieved; provided twenty-one (21) Residential Emergency Repair
Program loans and three ( 3) Housing Preservation Grant loans and/or grants.
2. Develop at least one housing project alone or in partnership with government
agencies or the private sector during the fiscal year.
Objective achieved; obtained site for a transitional shelter in Waimea.
3. Provide staff support or technical assistance to at 'least one non-profit agency during
the fiscal year.
Objective achieved; provided technical assistance to two (2) non-profit agencies.
4. Implement State Land Use and County employee/affordable housing requirements on
at least one developer during the fiscal period.
Objective achieved; negotiated four (4) employee/affordable housing
agreements.
Final Status Report on Program Objectives for FY 2000-01
USIA 4 G
OFFICE OF HOUSING COMMUNITY
DEVELOPMENT
Existing Housing Division
1. Strive to attain and maintain a 95% utilization rate of the HUD provided Section 8
Housing Cci-tificates and Vouchers.
Objective achieved; the utilization rate was 94.7%.
2. Increase staff efficiency with computer hardware and software upgrades to reduce
overtime by at least 25% from the last fiscal period.
Objective achieved; purchased new and more efficient software; overtime
decreased by 33% from the previous year.
3. Continue to improve the image of Section 8 by emphasizing adherence to guidelines
and by meeting with community groups at least once during the fiscal year.
Objective achieved; met four times with landlords and tenants.
4. Strive to maintain a 100% occupancy rate at the O'uh Ekahi Affordable Housing
project during the fiscal period.
Objective achieved; reached and maintained 100% occupancy.
5. Strive to maintain a 100% occupancy rate at the Kulaimano Elderly Housing project
during the fiscal period.
Objective not achieved; occupancy was at 88%.
6. increase the number of farnilies served by adding 50 Welfare -to -Work vouchers or
Section 8 Opt -Out vouchers during the fiscal period.
Objective achieved; applied for and received 200 Welfare -to -Work vouchers but
dad not need to apply for Opt -Out vouchers.
Final Status Report on Program Objectives for FY 2000-01
Am SFl, - UJ NI D
PLANNING
GE 0 T H E R M A L ASSET FUND
1. The Geothermal Asset Fund shall be administered in an efficient and responsible
manner complying with all applicable ordinances and rules.
Objectives Achieved. No neve Geothermal Asset Fund claims have been filed
during the first half of FY 2001-02.
Six Month Progress Report on Program Objectives for FY 2001-02
1 V
GEOTHERMAL ASSETS FUND
The Geothermal Asset Fund shall be administered in an efficient and responsible
manner complying with all applicable ordinances and rules.
No activity.
Final Status Report on Program Objectives for FY 2000-01