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HomeMy WebLinkAboutCOM 0533.002 2000-2002 J~tY 06' EIgBY Harry Kim Dea4nis K. 43~. Lee ldiayor ~ ~~'•;o~~`` Director p?•. Hu;MO P\ ~F OF'H''~ f'~~r~xt~~ Deputy Director DEPAI~'I'1~IENT OcF_PUBLIC ~'VOI~IKS 25 Aupuni Street, Bootee 202 • Hiio, Hawaii 96720-4252 (808) 961-8321 • Fax (808) 961-8630 March 11, 2002 The Honorable Chairman James Y. Arakaki and Members of the County Council County of Hawaii Kilo, HI 96720 Subject: Budget Narratives/Reports - FY 2002-2003 Dear Chairman Arakaki and Council Members: Attached for your review are: 1. Budget Narratives prepared by the divisions in our department highlighting key elements with brief statements explaining any changes from the current budget; 2. Six Month Progress Report for FY 2001-02 and 3. B-201 Priority Listing of all B-202 New Equipment Requests. As part of our budget review process on March 14, 2002, we request to schedule our divisions to do separate presentations on their budget request, performance and status, followed by your discussion for each division in the following order: 1. Administration/Beautification 2. Highway/Flood Control 3. Traffic 4. Automotive 5. Engineering 6. Building If you have any questions, please contact Diane Shiro or Joyce Berrios at ext. 8321. Sincerely, Dennis K. W. Lee Director (;om~rt. N~ , ale IoTo. Attachments Ref. ~o: ®epart~ent ®f ~ub0ic V40®rks - Aclministrati®n ~u~et Variastlce aa~d Narrative ~iacat Year 2002-20'03 t a.~~,~l~.l~:1:, ~3~.~ i"5~:~~i~~5~'~<t~~a BAR@d~l~~~i ~~~~,.~~~;a~"s',~~6 5173.00 Ct-IfEP ~iVGlIV~~R 5173.01 ~l'9ie~ ~~agineee~ S;~W 011 Regular SB~W 549,388' 561,580' 12,192' HGEA pay increases 021 Overtime S&W 5,200 5,200' 0 099 Misc S&W 4,760 4,760 0 T®TA~ SSW 559,348 571,540 12,192 5173.02 Cbie~ Engineer OCI~ 101 Postage & Freight 300 300 0 102 Telephone/Telegraph 9,300 9,300 0 104 Travel 7,050 7,050 0 106 Printing & Binding 600 600 0 107 Advertising 6,000 6,000 0 109 Repairs to Equipment 5,500 5,500 0 111 Rental/Lease EgUipment 0 3,120 3,120 Lease intermediate volume copier 112 Mileage ~ Auto Allownc 300 ~ 300' 0 115 Misc Contract Services 9,600 7,600 -2,000 Transfer HWY drug testing to HWY Adm 121 Refuse Disposal 200' 200 0 225 Educ-Recr-Scientf Supp 1,200 1,200 0 227 Computer & Office Supp 5,000 5,000 0 235 Misc Material & Supply 600 600 0 337 Subscrip & Membership 1,750 1,750 0 340 Employee Awards 1,000' 200' -800 20-year service awards 341 Misc Charges 400 400 0 T®TAL ®CE 48,800 49,120 320 5173.06 Chief Engineer Equip 450 Office Equip-Fixt Furn 300 300 0 Time stamp machine replacement 454 Computer Equip/Sofhnrare 35,000- 1,700 -33,300'PC Replacement (1) °i'0T~41L EQUBP@VlE~lT 35,300 2,000 -33,300 TOTe4L 643,448 622,660 -20,788 PW Adaninistration DEPARTMENT OF PUDLIC WORKS -ADMINISTRATION OFFICE BUDGET N TIVE FY 2002-03 Key elements and major points of interest in our budget: Expenditures: 010-173-5173.02-111 (Rental/Lease): Increase of $3,120 -This increase is the anticipated annual fee for the lease of an intermediate volume copier. Our existing copier has become too costly to maintain. Cost study indicates leasing to be cost efficient. 010-173-5173.02-115 (Mist Contract Services): Decrease of $2,000 -This decrease is due the transferring of employee dn.ig testing costs to the I-Iighway Fund. 010-173-5173.06-454 (Computer Equipment): Decrease of $33,300 - In FY 01-02, we budgeted the replacement of our LAN File Server and costs for our move to the new Aupuni Center offices. FY 02-03 includes just the replacement of a single PC workstation system. ~IJ~~IC WOIZI« _....;~ry _ - ADMINISTRATION 1. Reduce days in Accounts Receivable to 55 days for FY 2001-2002. Currently, the average number of days in accounts receivable is 95. This does not include $32,235.91 of bills prior to April 1997 that were referred to Corporation Counsel for settlement. There is also $9,903.97 prior to September 2000. Final notices will be sent and subsequent referral to Corporation Counsel. 2. Process reimbursement requests for federal projects on a quarterly basis. Seven reimbursement requests were processed to date. Reimbursement requests for expenditures during the period of 10/1/Ol ~--12/31/01 are currently being processed. 3. Improve the accuracy of purchasing and accounts payable documents, as measured by the number of returned forms. Reduce the items returned by 10%. Currently, eve are on target towards meeting our program objective goal. For the period 7/1/01 -12/31/01, a total of 17 purchasing/accounts payable documents were returned for corrections. 4. Process paperwork to reduce backlog of vacancies by 15%. To date, our department has a total of 25 vacancies which is 25% less than actual vacancies for the FY 2000-2001. 5. Reduce the total number of grievances by 30% through improved communication among all levels of management and front-line personnel. Based on current information, we are meeting our goals for the first half of the fiscal year. Four (4) formal grievances have been filed. The estimated number of formal grievances for the fiscal year is eight (8). 6. Reduce the total department-wide claims due to injury from industrial accidents by 25% through expanded training programs that provide a greater awareness of personal and operational safety. VdVe are currently below the projected six-month amount for industrial accident clam filed during the fiscal year. There have been 4 industrial accident claims with lost time filed this year. The total estimated number of claims for the fiscal year is 20. 7. Process contracts from bid opening to notice to proceed within 90 calendar days. Objective achieved. For the first six months of the fiscal year, contract notices to proceed e~vere sent within an average of 18 days from the bid opening date. Six Month Progress Report on Program Objectives for FY 2001-02 D~PAI~'T10'IE101~ O~ PUBLIC WOKS ADMII~IIST'12ATI0~1 OFFICE ~UI~OET 1o1A TIVE FY 2002m03 Public Works annually budgets its portion of the Beautification Fund for the following: • Monthly water and electric utility bills for maintaining several median strips in Kailua-Kona and Waimea; • Provision of refuse containers for the control of roadside trash on Puako Beach Road and in Pahoa Village; • Initiation of an Adopt-A-Road Program; • Cooperation with Parks and Recreation with tree-trimming and other beautification projects as needed on county roadways and highways. Expendit'ares have been less than budgeted last year as well as this FY 2001-02 due to deferral of the Adopt-A-Road Program. We plan to advertise requests for proposals for a coordinator for the Adopt-A-Road Program in FY 2002-03. I'L1~~,IC WOIZIC~ ~EAUTI~ICATIOI®1 ]FLJI\TD 1. Continue to initiate two roadside planting projects every year. No roadside planting projects were initiated yet. 2. Continue to plant or replant a minimum of 10 trees each year. Parks and Recreation Department planted (25) royal palm trees on the Pahoa Neighborhood Facility grounds. Parks and Recreation also purchased (33) Italian cypress trees for the Sparky Kawamoto Swimming Pool facility. 3. Initiate Adopt-A-Road Program before 6/30/02. The Adopt-A-Road Program was advertised requesting proposals for a coordinator in FY 2000-2001 and cancelled in 1VIay, 2001. We will defer initiating the program to the next fDSCaI year. Six Month Progress Report on Program Objectives for FY 2001-02 D~RAI~TNt~NT' ®1= PUBLIC WORKS I~IGFIWAY MAINTPNANC~ DIVISI®N ~U®G~T NARRATIVE FOR C®UNTY COUNCIL ~Y 2002-03 HIGHWAY IOOIIAINT~NANC~: The increase in Highway Maintenance's budget is accounted for by: ¦ 5 to 1 I~rolposal: Over the course of many years, the Highway Maintenance Division has increased its road mileage with the dedication of new roads, new subdivisions and the maintenance of additional existing roads. In 1995, the Division implemented an in-house resurfacing program. Through the years, the program increased from resurfacing about five miles per year to 30-35 miles per year, The program is well accepted by residents in all districts and it could be deemed very successful if looking only at this one program. However, when resurfacing projects are scheduled, several districts assist each other in completing fibs specified project. ~y doing this, other programs in the districts fall behind schedule or are completely stopped while the resurfacing projects are done. For example, our grass cutting programs are halted sine: these same operators are needed to operate rollers for the resurfacing projects. Road shoulder repairs, pothole patching, overhang trimming, drainage system improvements, etc., as well as responding to complaints from the public are also affected during this period. The resurfacing program is very beneficial to the public's safety and if possible, should continue. At the present rate, all remaining roads should be resurfaced within the next 15 years, then the 20-year cycle should start again. The continuation of our other programs is just as important for the safety of our citizens -road shoulders should be maintained to provide a safe area for motorists to utilize if the need arises, trees should be trimmed to prevent branches from hitting or falling on vehicles and complaints should be addressed in a timely manner. Our goal is to keep all programs in active operation, to be more proactive in planning and to achieve efficient and effective management of resources. To accomplish this goal with our present organization would be very difficult to do without letting some programs (including resurfacing) fall behind or stopped completely. The Highway Maintenance Division assessed its programs and determined that 5 miles per employee is a reasonable beginning in addressing this goal. The 5 to 1 proposal would allow the Division to keep all programs active and to maintain and continually make improvements to the County's roadway transportation system to permit the safe and efficient movement of people and goods around the Island. 03/11/02 Highway's Budget Narrative for Council Page 1 The Division evaluated its six road districts and found the following: District Mileage Employees Ratio (Mill=mom S Hilo 274.68 45 6.10 N HilofHamakua 101.65 20 5.08 N/S Kohala 127.62 19 6.72 N/S Kona 149.55 20 7.48 Ka'u 60.60 10 6.06 Puna 187.12 22 8.51 Totals 901.22 136 6.63 The Division also compared other road maintenance entities within the State and found the following: IE=ntity Mileage ~mplo~rees Ratio (Mif~mp~ State (Island of Hawaii) 335.00 109 3.07 City/County of Honolulu 1,200.00 400 3.00 County of Kauai 430.00 70 6.14 County of Maui 550.00 125 4.40 County of Hawaii 901.22 136 6.63 We will request an additional thirty-seven (37) employees and thirteen (13) pieces of equipment to update our present workforce. This includes thirty-one (31) Laborer Ils, six (6) Equipment Operator Is, seven (7) 6-Passenger Dump Trucks and six (6) Combination Mowers. We feel a ratio of 5 to 1 is the best workable ratio for the maintenance of roads within our County. The proposal would accomplish the following: District Mileage Employees Ratio (Mif~mp) S Hilo 274.68 51 5.39 N Hilo/Hamakua 101.65 20 5.08 N/S Kohala 127.62 22 5.80 N/S Kona 149.55 29 5.16 Ka'u 60.60 12 5.05 Puna 187.12 39 4.80 Totals 901.22 173 5.21 We plan to budget this over afour-year period, with positions, equipment and associated costs to be requested incrementally. Sufficient funds are available to cover the first year, but a fuel tax rate increase may be necessary to fund the subsequent years. 03/11/02 Highway's Budget Narrative for Council Page 2 The breakdown by fiscal year follows: Fiscal Year District Position Cost E~,uiptnent Cost 2002-03 S Hilo (2) Lab II $ 50,088 - N/S Kohala (1) Lab II $ 25,044 N/S Kona (2) Lab II $ 50,088 Ka'u (1) Lab II $ 25,044 Puna 5~) Lab II 125 220 Totals (11) Lab I I $275,484 Fiscal Year District Position Cost ~q-uipment Cost 2003-04 S Hilo (2) Lab II $ 51,072 N/S Kohala (1) Lab II $ 25,536 N/S Kona (2) Lab II $ 51,072 Ka'u (1) Lab II $ 25,536 Puna 5O Lab II 127 680 (2) 6-Pass 80 000 Totals (11) Lab II $280,896 (2) 6-Pass $80,000 (Plus positions/equipment as requested in FY 2002-03) Fiscal Year District Position Cost Ec~u~ment Cost 2004-05 S Hilo (1) Lab II $ 25,536 (1) Mower $ 85,000 N/S Kohala (1) 6-Pass $ 40,000 (1) Mower $ 85,000 N/S Kona (3) Lab II $ 76,608 (1) 6-Pass $ 40,000 (1) Mower $ 85,000 Puna 5~ L) ab II 127 680 (1) 6-Pass $ 40,000 1 Mower 85 000 Totals (9) Lab II $229,824 (3) 6-Pass $120,000 (4) Mower $340,000 (Plus positions/equipment as requested in FY 2002-03, 2003-04) Fiscal Year District Position Cost Equipment Cost 2005-06 S Hilo (1) EO I $ 28,788 (1) 6-Pass $ 40,000 N/S Kohala (1) EO I $ 28,788 N/S Kona (2) EO I $ 57,576 (1) Mower $ 85,000 Ka'u (1) 6-Pass $ 40,000 Puna (2) EO I 57 576 1 Mower 85 000 Totals (6) EO I $172,728 (2) 6-Pass $ 80,000 (2) Mower $170,000 (Plus positions/equipment as requested in FY 2002-03, 2003-04, 2004-05) 03/11 /02 Highway's Budget Narrative for Council Page 3 The breakdown by district follows: District Position equipment S Hilo (5) Lab II (1) ~O I (1) 6-Pass (1) Mower N/S Kohala (2) Lab II (1) EO I (1) 6-Pass (1) Mower N/S Kona (7) Lab II (2) ~O I (1) 6-Pass (2) Mower Ka'u (2) Lab II (1) 6-Pass Puna 1j 5) Lab 11 (2) ~O I 3 6-Pass 2 Mower Totals (31) Lab II (6) EO I (7) 6-Pass (6) Mower Projected additional associated costs include: Fringe Benefits: Current fringe benefit rate is 54.07%. Safety equipment: Laborer I I $300 per employee for first year $200 per employee for subsequent years 1=quipment Operator I $300 per employee for first year $200 per employee for subsequent years Small Tools: Laborer II $100 per employee for first year $100 per employee for subsequent years equipment Operator I $200 per employee for first year only equipment Repairs: $1,000 per equipment for first year (year acquired) $1,000 per equipment for subsequent years equipment Parts: $1,000 per equipment for first year (year acquired) $1,000 per equipment for subsequent years Fuel/Lubricants: $2,000 per equipment for first year (year acquired) $2,000 per equipment for subsequent years 03/11/02 Highway's Budget Narrative for Council Page 4 HIGHYVAY MAINTENANCE DIVISION SUMMARY OF ADDITIONAL EXPENDITURES FOR 5 TO 1 PROPOSAL (BY DISTRICT) District Ob Code FY 02-03 FY 03-04 FY 04-05 FY 05-06 Total So Hila 011 -Reg S&W 50,088 101,160 126,696 155,484 433,428 So Hilo 109 -Equip Rep - - 1,000 2,000 3,000 So Hilo 218 -Fuels/Cubes - - 2,000 4,000 6,000 So Hilo 228 -Parts/Supp - - 1,000 2,000 3,000 So Hilo 235 -Mats/Supp 800 1,400 1,600 2,000 5,800 So Hllo Total 50,888 102,580 132,296 165,484 451,228 Fringes 54.07% 27,083 54,697 68,505 84,070 234,355 So Hilo Total w/Fringes 77,971 157,257 200,801 249,554 685,583 N/S Kohala 011 -Reg S&W 25,044 50,580 50,580 79,368 205,572 N/S Kohala 109 -Equip Rep - - 2,000 2,000 4,000 N!S Kohala 218 -Fuels/Cubes - - 4,000 4,000 5,000 N1S Kohala 228 -Parts/Supp - - 2,000 2,000 4,000 N/S Kohala 235 -Mats/Supp 400 700 600 1,100 2,800 N/S Kohala Total 25,444 51,280 59,180 88,468 224,372 Fringes 54.07% 13,541 27,349 27,349 42,914 111,153 N!S Kohala Total wlFringes 38,985 78,629 86,529 131,382 335,525 N/S Kona 011 -Reg S&W 50,088 101,160 177,768 235,344 564,360 N1S Kona 109 -Equip Rep - - 2,000 3,000 5,000 N/S Kona 218 - FuelslLubes - - 4,000 6,000 10,000 N/S Kona 228 -Parts/Supp - - 2,000 3,000 5,000 N!S Kona 235 -Mats/Supp 800 1,400 2,400 3,100 7,700 N1S Kona Total 50,888 102,560 188,168 250,444 592,060 Fringes 54.07% 27,083 54,697 96,119 127,251 305,149 N1S Kona Total wlFringes 77,971 157,257 284,287 377,695 897,209 Kau 011 -Reg S&W 25,044 50,580 50,580 50,580 176,784 Kau 109 -Equip Rep - - - 1,000 1,000 Kau 218 - Fuels/Lubes - - - 2,000 2,000 Kau 228-Parts/Supp - - - 1,000 1,000 Kau 235 -Mats/Supp 400 700 600 600 2,300 Kau Total 25,444 51,280 51,180 55,180 183,084 Fringes 54.07% 13,541 27,349 27,349 27,349 95,587 Kau Total w/Fringes 38,985 78,629 78,529 82,529 278,671 Puna 011 -Reg S&W 125,220 252,900 380,580 438,156 1,196,856 Puna 109 -Equip Rep - 2,000 4,000 5,000 11,000 Puna 218 - Fuels/Lubes - 4,000 8,000 10,000 22,000 Puna 228 -Parts/Supp - 2,000 4,000 5,000 11,000 Puna 235 -Mats/Supp 2,000 3,500 5,000 5,500 16,000 Paana Total 127,220 264,400 401,580 463,656 1,256,856 Fringes 54.07% 67,706 136,743 205,779 235,911 647,141 Puna Total wlFringes 194,926 401,143 607,359 700,567 1,903,997 Admin 449 -Motor Veh - 80,000 120,000 80,000 280,000 Admin 456 - Constr Equip - - 340,000 170,000 510,000 Admin Total - 80,000 460,000 250,000 790,000 GRAND TOTAL 279,884 652,080 1,292,404 1,273,232 3,497,600 FRINGES 148,954 300,835 425,101 518,495 1,393,385 GRAND TOTALiNlFRINGES 428,838 952,915 1,717,505 1,791,727 43890,985 02-03-Summary of Addtl Expend for 5 to 1 Proposal.xis [by District] Printed. 3!10/02 ~ _ _ SiIGHWAY MAINTENANCE DIVISION SUMMARY OF ADDITIONAL EXPENDITURES FOR 5 TO 1 PROPOSAL (BY OBJECT CODE) District Obj_Code FY 02-03 FY 03-04 FY ®4-05 FY 05-06 Total So Hilo 011 -Reg S&W 50,088 101,160 126,696 155,484 433,428 N/S Kohala 011 -Reg S&W 25,044 50,580 50,580 79,368 205,572 N/S Kona 011 -Reg S&W 50,088 101,160 177,768 235,344 564,360 Kau 011 -Reg S&W 25,044 50,580 50,580 50,580 176,784 Puna 011 -Reg S&W 125,220 252,900 380,580 438,156 1,196,856 011 Total 275,484 556,380 786,204 958,932 2,577,000 Fringes 54.07% 148,954 300,835 425,101 318,495 1,393,385 011 Total w/Fringes 424,438 857,215 1,211,305 1,477,427 3,970,383 So Hilo 109 -Equip Rep - - 1,000 2,000 3,000 N/S Kohala 109 -Equip Rep - - 2,000 2,000 4,000 N/S Kona 109 -Equip Rep - - 2,000 3,000 5,000 Kau 109 -Equip Rep - - - 1,000 1,000 Puna 109 -Equip Rep - 2,000 4,000 5,000 11,000 109 Total - 2,000 9,000 13,000 24,000 So Hilo 218 -Fuels/Cubes - - 2,000 4,000 6,000 N/S Kohala 218 -Fuels/Cubes - - 4,000 4,000 8,000 N/S Kona 218 -Fuels/Cubes - - 4,000 6,000 10,000 Kau 218 -Fuels/Cubes - - - 2,000 2,000 Puna 218 -Fuels/Cubes - 4,000 8,000 10,000 22,000 218 Total - 4,000 18,000 26,000 48,000 So Hilo 228 -Parts/Supp - - 1,000 2,000 3,000 N/S Kohala 228 -Parts/Supp - - 2,000 2,000 4,000 N/S Kona 228 -Parts/Supp - - 2,000 3,000 5,000 Kau 228 -Parts/Supp - - - 1,000 1,000 Puna 228 -Parts/Supp - 2,000 4,000 5,000 11,000 228 Total - 2,000 9,000 13,000 24,000 So Hilo 235 -Mats/Supp 800 1,400 1,600 2,000 5,800 N/S Kohala 235 -Mats/Supp 400 700 600 1,100 2,800 N/S Kona 235 -Mats/Supp 800 1,400 2,400 3,100 7,700 Kau 235 -Mats/Supp 400 700 600 600 2,300 Puna 235 -Mats/Supp 2,000 3,500 5,000 5,500 16,000 235 Total 4,400 7,700 10,200 12,300 34,600 Admin 449 -Motor Veh - 80,000 120,000 80,000 280,000 449 Total - 80,000 120,000 80,000 280,000 Admin 456 - Constr Equip - - 340,000 170,000 510,000 456 Total - - 340,000 170,000 510,000 GRAND TOTAL 279,884 652,080 1,292,404 1,273,232 3,497,600 GRAND TOTAL WIFRINGES 428,838 952,915 1,717,505 1,791,727 4,890,985 02-03-Summary of Addtl Expend for 5 to 1 Proposal.xls [by Object Code] Printed: 3!10102 Page 4b ¦ Kau l3aseyard - $50,000 (Accoun# No. 5301.02-115): Renovation of the Naalehu Baseyard maintenance building was approved as a United States Department of AgriculturelRural Development (USDA/RD) Community Facility Disaster Assistance (CFDA) pro}ect. This USDA Grant (dated October 2, 2001) is for $150,000 and the County's match is $50,000. The County's Office of Housing and Community Development and the Building Division are coordinating this project. Reference Ordinance No. 01-114 (November 30, 2001). ¦ Puna l~aseyard - $500,000 ~Accoun# No. 5301.02-115): Construction of a new baseyard facility is requested due to the poor condition of the present facility. The- present facility's main structure has electrical problems, a leaking roof and is termite ridden. ¦ Dozer - $500,000 (Accoun# No. 5301.06-456): A budget amendment will be submitted to reflect the deferral of this purchase to a later fiscal-year. ¦ I~rraeresencyPDisaster Relief - $300,000 Account No. 5912.43-341): In the event of a disaster, our Division may use these funds for equipment rentals, material purchases or overtime costs. 03/11/02 Highway's Budget Narrative for Council Page 5 P~.T~IJIC ~TOIZI« I~IGI~AY ~ATI~TT]EI~A~TCE DIVI~IOI®T 1. To continue the in-house resurfacing programs and to resurface a total of 30 miles for the next fiscal year, islandwide. For July - December 2001, eve resurfaced 5.97 miles of various County roads: South fIilo 1 road .25 miles 65' wide North 1-lilo/I-lamakua 5 roads 3.35 miles 14'-20' wide North/South Kohala none North/South Kona 3 roads 2.37 miles 12'-20' wide Ka'u none Puna none 2. Evaluate our grass cutting operation and to try to maintain the standard of 6 miles (12 total) per operator/equipment per workday and the goal of a 6-week cycle per district. For July e IDecember 2001, our grass cutting cycles were completed as follows: South Hilo 4-6 weeks North failo/f>lamakua 5-6 weeks ` North/South Kohala 4-6 weeks North/South Kona 6-7 weeks Ka'u 4-6 weeks Puna 4-5 weeks Other information: Complaints from Public Received Completed Pe~din~ South Hilo 646 613 33 North fliloi~amakua 37 31 6 North/South Kohala 31 31 0 NorthiSoutl~ Kona 133 115 18 Ka'u 27 22 5 Puna 95 83 12 969 895 74 ~A Six ly9onth Progress Report on Program Objectives for FY 2001-02 1FL®~® CON`~R®L: ~'he Flood Control's funding request is no more than the current year's budget amount. T'he ®ivision will continue to conduct semi-annual inspections and maintain the County's 24 flood control systems. 03/11/02 Highway's Budget Narrative for Council Page 6 ~ZJ~I~IC ~VV'OIZI« . ~t.N.~t _ ~LOO~ coNTROL 1. Continue to conduct semi-annual inspections of flood control system. Corp of Engineers completed inspection in December 2001. 2. Continue to maintain flood control systems. a. Prevent deterioration for proper functioning of structures by repairing within six months. b. Clear debris such as mud, rocks, branches, etc. from channel within 3 months. c. Control weed and brush growth by using herbicide and mowing every quarter. Several projects not completed from the November 2000 flooding; Engineering Division coordinating these projects through contractual services. 3 Six Month Progress Report on Program Objectives for FY 2001-02 Form B-201 7/1/O1 DEPARTMENT OF FINANCE PRIORITY LISTING NEW EQUIPMENT DEPARTMENT: Public Works -Highway Maintenance Division (ONE LIST PER DEPARTMENT) CONTACT: Stanley Nakasone PHONE: 961-8349 DATE: 2/15/02 FISCAL PEI2I®D: July 1, 2002 to June 30, 2003 DEPT. PRIORITY ITEM NUMBER COST 1 4x2 6-Passenger Dumper (SHR) 1 $ 38,000 2 Sweeper/Tilt Trailer Combination (KHR) 1 $ 85,000 3 8 CY Dump Truck (HMR~ 1 $ 70,000 4 Truck Tractor (Hwy Admin) 1 $ 140,000 5 Combination Tractor Mower (HMR) 1 $ 80,000 6 Combination Tractor Mower (KNR) 1 $ 75,000 7 Combination Tractor Mower (SHR) 1 $ 70,000 8 1-Ton Flatbed Truck (HMR) 1 $ 35,000 9 1-Ton Stake Flatbed 4x4 Truck (KHR) 2 $ 70,000 10 Asphalt Paver (Hwy Admin) 1 $ 250,000 11 Dump Truck 12 Cu Yd (Hwy Admin) 1 $ 90,000 12 Dump Truck 12 Cu Yd (Hwy Admin) 1 $ 90,000 13 Dump Truck 12 Cu Yd (Hwy Admin) 1 $ 90,000 14 Bitumul Oil Wagon/Sprayer (KHR) 1 $ 8,000 15 Chain Saw (SHR) 4 $ 1,800 16 Portable Radios (SHR) 4 $ 4,000 17 Ice Machine (KNR) 1 $ 4,000 18 Ice Machine (KUR) 1 $ 4,000 19 Ice Machine (PUN) 1 $ 4,000 20 Copier, Mediurn Volume (KHR) 1 $ 6,000 TOTAL: $ CON'T Form B-201 Priority Listing, New Equipment Page 2 DEPT. PRIORITY ITEM NUMBER COST 21 Chain Saw, 12" (KUR) 1 $ 500 22 Chain Saw, 16" (KUR) 1 $ 500 23 Chain Saw, 20" (HMR 1 $ 850 24 Vacuum Machine, Walk Behind (KHR) 1 $ 4,000 25 Air Compressor (HMR) 1 $ 900 26 Backpack Blower (HMR) 1 $ 550 27 Dozer 1 $ 500,000 TOTAL: $ 1,722,100 Form # ~-20~ 7/1/01 ~i~ ~ Check One: ~ VehicEe (449) ? Office (450) ? Computer (454) ? Misc. (480) ? DEPARTMENT: PUBLIC IPIOORKS DIVISION: Highways - So. Hilo CONTACT: Ned Hogan PHONE: 961-8636 DATE: 10/19f01 FLSCAL PERIOD: July 1, 200 2 to ]une 30, 200 3 A/C 020-301-5301.06-449 I. I~~Qlt~IEST A. ITEM: 4 x 2 6-Passenger Dumper B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 38,000 I`. TOTAL COST: $ 38,000 F. ANNUAL MAINT.: YR. 1: $ 140 YR. 2: $ 140 YR. 3: $ 140 G. SOURCE OF FUNDS: ® County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: J. ? ADDITIONAL ITEM ®REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHiER PURCHASE (EXPLAIN) ® If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purehased (If Auto) Maint. CH 1580-GMC CREW CAB 1988 174,610 $ 3,500 DUMPER, #20-11-370 $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Transporting equipment, personnel & materials for Highway's construction & maintenance program B. ITEM TO BE USED BY (NAME OF POSITION): Laborer II, Equipment Operator I C. ITEM WILL BE LOCATED AT (SITE): So. Hilo Baseyard vvvv~~~v~v~?~?~~~~vv~~v~vvvv~?ve?tlv~iri~~rri~~1?rvvvrvvvrr+?vvr~r~~ar~vr~e III. CU~t~N~` ~I~'Us~7`I®N A. DESCRIBE -IOW WORK IS CURRENTLY PERFORMED: Using present 6-passenger vehicle CH 1580 IV. a4®®I~I®NA!- 7US'TI~ICA'TI®N Present equipment starting to have frequent breakdowns; too much downtime; vehicle is old 8C becoming unreliable SUBMITTED BY: I~S?~,~/J ~C • vV . « / ~ / ® ~ Department Head ®EPAFII'N1EN'r' ~INANC~ USA ®NLl( COMMENTS jBUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. Form # B-202 7/1/01 f~ TalY7~ ~,IN,a4 ~LI~ST T~ ~l/.DC~~7° Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ~ Construction & Repair (456) DEPARTMENT: Public Works DIVISION: Highways - N/S Kohala CONTACT: Robert Gonsalves PHONE: 887-3004 DATE: 10/22/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-fi56 I. ~EQUIES°If` A. ITEM: Sweeper~lt Trailer Combination B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 85,000 E. TOTAL COST: $ 85,000 F. ANNUAL MAINT.: YR. 1: $ 300 YR. 2: $ 500 YR. 3: $ 500 G. SOURCE OF FUNDS: ® County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Sweeper-enclosed cab; 66" sweep path; 50" main & 26" dia side brush; stainless steel hopper 30 cu ft w/1 ton debris capacity; replaceable hopper bottom diesel eng; head/tail/strobe lights; filtering system; hydraulic bypass tow valve. Tilt trailer-4 ton capacity pintle hook J. ? ADDITIONAL ITEM ®REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ® If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. Tennant 810 Sweeper, 530E 1993 $ 4,000 #20-14-275 $ $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Street & intersection cleaning, highway maintenance & repairs B. ITEM TO BE USED BY (NAME OF POSITION): Equipment Operator I C. ITEM WILL BE LOCATED AT (SITE): South Kohala Baseyard ~vv~v~v~vv~vv~v~~~~~~v~~vvvvv~~~~~~~v~~~~v~~~~~v~v~~~~~crvv~?vr~ III. CU~faEN°T° SITUA°IfI®N A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: With Tennant 810 Sweeper & handwork (manpower) IV. A®®I`TIONAL. JUSTIIrIC~a`T'I~N Present unit is old, rotten, in poor condition, unreliable; becoming too costly to upkeep & repair; constant breakdowns SUBMITTED BY: G~U~.4 k• ~ • ~ I~ / ~ / OI Department Head E®R ®li<PA~T'I?~9EN7` ®F ~INANC~ U~IE Ci!NL.Y COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # 8-202 7/1/01 f~(1~7F 'T® ~(lI~G~~ Check One: ® Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ? DEPARTMENT: Public Works DIVISION: Highways - Hamakua CONTACT: William Perez PHONE: 775-7500 DATE: 10/19/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-449 I. 3tlEQ lJ E~'T A. ITEM: 8 CY Dump Truck B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 70,000 E. TOTAL COST: $ 70,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: I°l. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Diesel turbo-charged 8 cyl engine, 8 cu yd bed with pull tarp high temperature resistant cover-retractable J. ? ADDTTTONAL ITEM ®REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ® If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. CH 1476 Intl 8 CY Dumper 1981 287,817 S#20-13-75) II. U~~S A. ITEM TO BE USED FOR (PURPOSES): Hauling material, asphalt, rock, aggregate, brush to perform highway construction & maintenance program B. ITEM TO BE USED BY (NAME OF POSITION): Equipment Operator II/III C. ITEM WILL BE LOCATED AT (SITE): Hamakua Baseyard vv~vvsvvvvv~~vv~vvvv~v~~~vvv~vvv~~~~~v~v~v~~~v~~~~~v~~~~~v~~~rv III. CU9~R~NT SI'PU~7`ION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: With an older unit that's 20 years old ~~~~~~~~~~~~~~~~~~~~~~~~~~m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ IV. A®®I'TIONAL JUSI`I~ICA'~ION Present unit is old and not reliable constant breakdowns; parts hard to obtain/expensive, vehicle is also too slow on highway, becoming a traffic obstacle; need to upgrade fleet's equipment SUBMITTED BY: Gam"""~ ~ ~ / ~ / ~ Department Head FOR ®iEPe+~l2l'N4EN'i° O~ ~INANC'E USE ONLY COMMENTS (BUDGET): ACTION: ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # 8-202 7/1/01 ~ r~~~~ ~UDG~T 1VV9/ ,~L1~~~9~N~ Check One: ® Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ? DEPARTMENT: Public Works DIVISION: Highways - Admin CONTACT: Stanley Nakasone PHONE: 961-8349 DATE: 10/23/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-449 ??~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~s I. IItEQUIES`i' A. ITEM: Truck Tractor B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 140,000 E. TOTAL COST: $ 140,000 F. ANNUAL MAINT.: YR. 1: $ 1,000 YR. 2: $ 1,000 YR. 3: $ 1,000 G. SOURCE OF FUNDS: ® County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Standard cab; adjustable 42" slider 5th wheel; AM/FM radio, air conditioned cab; heavy duty engine & transmission cooling system; 11-24.5 radial tires; 12,000 Ibs front axle; 46,000 Ibs rear axle; approx 210" wheel base; 450 HP engine J. ? ADDITIONAL ITEM ®REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ~ If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. 1977 Peterbilt Truck Tractor 12/86 544,712 $ 4,000 #20-14-177, CH 1547 $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Highway maintenance, repairs, construction projects; hauling materials; moving equipment & supplies (islandwide use) B. ITEM TO BE USED BY (NAME OF POSITION): Equipment Operator III C. ITEM WILL BE LOCATED AT (SITE): South Kohala Baseyard v~vr~vv~vvvvv~~v~v~vv~v~~~vvvv~~~~~vvv~~vvv~vvv~~~vvv~~v~~~vv III. CUFt~ENl' SI°TUA1°ION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: With a 1977 Peterbilt Truck Tra cto r IV. ~®®I~IONA1~ 7USTIEIC~lTIOI?r' Present vehicle is very high on mileage & old by age; it's becoming too costly to upkeep & repair ~ d..~ d, d..i..+b ak ~t..k ~ ~f. ~ dE d d~ d~ d. d. ~ db.~ ~ d d..1~ ~ d6 ~ ~ d6 d. d d. ~+d~. db ~ d. ~4. *f. ~ ~ ~ .i. d6 d~ d. ds UBMITTED BY: ~ ' ~ 'tiCJy ~ ~ ~ ~ ~ ~ Department Head EOIa ®EPAiia`FMEN7` OE EINQ?NCE USE ONt.Y COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. Form # 13-202 7/1/01 ~~`14 ~ 7~M1 ~17~ l~~ ~`~11IaA N~ I1d~W ~~rU~~M~N~ Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ® Construction & Repair (456) DEPARTMENT: Public Works DIVISION: Highways-Hamakua Rd CONTACT: William Perez PHONE: 775-7500 DATE: 10/19/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-456 I. RE~UIESl' A. ITEM: Combination Tractor Mower B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 80,000 E. TOTAL COST: $ 80,000 F. ANNUAL MAINT.: YR. 1: $ 200 YR. 2: $ 300 YR. 3: $ 500 G. SOURCE OF FUNDS: ® County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Rear Flail, side mounted extension, boom with mulching capabilities J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ~ If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. 603E Tractor Mower Sickle 1989 $ 3,000 Bar (Inv # 20-13-109) $ II. U~E~ A. ITEM TO BE USED FOR (PURPOSES): Pertormance of roadside shoulder maintenance B. ITEM TO BE USED BY (NAME OF POSITION): Equipment Operator I & II, Laborer II C. ITEM WILL BE LOCATED AT (SITE): Hamakua Baseyard v~~vvvvvvrvvvv~v~vvv~~~~~v~v~~~~~v~v~~v~~~vv~~v~~v~~~vvv~vvvv III. CUB~IftENI° SI°TU¢!.1'I®N A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Work is done by 603E Mower, an older machine that breakdowns constantly IV..+4.iD®I~TI®NAL. JUSl'I{FICe4'TI®N Present unit is old, too many breakdowns & parts becoming obsolete; obtaining parts becoming costly ~ ~ ~ fir. ,i. ak dE d..i..k ~ .b ai..3. d. ~..F~ ~ .i~ ~ .b ab d~ dE .~.t..~ ~ ~b db dF d..~ d~ .R da d` ~ ~T. ~ ~ d~ d~ ~b.~ ~k d. d. ~ do dE d. ~ ~h SUBMITTED BY: ' `m"" << ~ vy~ ~ / 01 Department Head ~O~ ®IEPA12TMiENT' ~INANC~ U~~ ®NLY COMMENTS~BUDGET): ACTION L~ Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. Form # ~-202. 7/1/01 ~~Q(J~~~ 7°~ ~U~(a~7~ N~` Vi/ (ll `~N0,~1 N7F Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ~ Construction & ,Repair (456) DEPARTMENT: Public Works DIVISION: Highways -Kona Rd CONTACT: Edward Awong PHONE: 323-2542 DATE: 10/19/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-456 I. FtEQUiES°f A. ITEM: Combination Tractor Mower B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 75,000 E. TOTAL COST: $ 75,000 F. ANNUAL MAINT.: YR. 1: $ 200 YR. 2: $ 300 YR. 3: $ 500 G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: 17' A-Boom, 4' forged Flail axle mower, 72" rear flail mower, 1 set spare blades for each mower J. I~ ADDITIONAL ITEM ? REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Routine maintenance of road shoulders & flood channels for Count 's hi hwa maintenance ro ram B. ITEM TO BE USED BY (NAME OF POSITION): Equipment Operator I C. ITEM WILL BE LOCATED AT (SITE): Kona Baseyard v~rv~vvvvvvvv~~~v~~~vvvvvvvvvv~vv~vv~~vvvvvvvv~~v~v~vv~vvvv~v III. CURREN`T` SI°TU~.I"ION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Presently with (3) slower units IV. l4®®I'TIONAL 7US~'IEICA'~ION Present units are slow & getting difficult to travel/transport throughout Kona's districts; stationing of unit in a given area becomes more efficient & safe, both for County's employees & public; eliminates transporting ~.d• t.~+~i.+~*d.~~.d.d.~~~4•~d~~•~*b~~d6~•.kd6*R.d+~•~•d•d.d6dE~*#~+~•.k~d6~d6~.d~~.~•*~d.~•~~I.~~d~.b~ak~~d.~•~ Department Head FOR ®EPAItTN9ENT' OF EINAt:NCE USE ONLY COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. Form # ~-202 7/1/01 ~E U~S~ 7°~ I'll®Ca~~ IVW ~.Ifile?~N7' Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ® Construction & Repair (456) DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAYS-SO. HILO CONTACT: NED HOGAN PHONE: 961-8636 DATE: 10/19/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-456 I. REQUEST A. ITEM: COMBINATION TRACTOR MOWER B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 70,000 E. TOTAL COST: $ 70,000 F. ANNUAL MAINT.: YR. 1: $ 376 YR. 2: $ 500 YR. 3: $ 640 G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: REAR MOUNTED FLAIL MOWER WITH GAUGE WHEELS; SIDE MOUNTED SICKLE BAR, 35 MIN PTO HP ? ADDITIONAL ITEM ®REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ~ If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. 117E, TRACTOR MOWER 1988 N/A $ 3,000 INV#20-11-376 $ II. US~~ A. ITEM TO BE USED FOR (PURPOSES): PERFORMING HIGHWAY ROAD SHOULDER MAINTENANCE B. ITEM TO BE USED BY (NAME OF POSITION): EQUIPMENT OPERATOR I C. ITEM WILL BE LOCATED AT (SITE) : SO. HILO BASEYARD ~vv~e~1~IV~~ivi~v~~~i?v~~~I~i'~~i~~va?a~r~~~~vr~vrv~~r~v~vvv~~~~v~~ar~~~~~~~~ III. ~l$~t12EN'~ ~I'Tl,~`i`~Cis~ _ A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: WORK IS DONE BY 117E MOWER AN OLDER MACHINE THAT BREAKDOWNS CONSTANTLY I~. A~®I~"I®6V,~.1. ,713 'TI~II;~1'T®I~ PRESENT UNIT IS OLD TOO MANY BREAKDOWNS & PARTS BECOMING OBSOLETE• OBTAINING PARTS BECOMING COSTLY BMITT'ED BY: ~~/w~t/J ' ~~--KJI~ ~ I / 1 / ~ ~ Department Head F®12 ~E~A~T~EN~ ~IniAIVC~ USA Ci'lVL.Y COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # ~-202 7/1/01 N Check One: ® Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ? DEPARTMENT: Public Works DIVISION: Highways - Hamakua CONTACT: William Perez PHONE: 775-7500 DATE: 10/19/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-449 I. R~®l€ST A. ITEM: 1-Ton Flatbed Truck B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 35,000 E. TOTAL COST: $ 35,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: 7.3 diesel engine power stroke, 4x4, 1 ton flatbed with fold down sides automatic transmission J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ® If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. CI-I 1711 Dodge D150 1991 (odometer $ Pickup (#20-13-138) broken) $ II. US~~ A. ITEM TO BE USED FOR (PURPOSES): Transporting labors equipment & materials to highway construction & maintenance projects ' B. ITEM TO BE USED BY (NAME OF POSITION): Laborer II, Equipment Operator 11I/III, Supervisor C. ITEM WILL BE LOCATED AT (SITE): Hamakua Baseyard ~~eo~~v~~~v+~'~~~r~~~~~?~~vvas~~rrav~~~~r~~vv?~~~~~r~r~v~~vavv~vr~~3vra?~~v III. ~l~F~~~NT SIT'~~'fIOS~ - A. DESCRIBE NOW WORK IS CURRENTLY PERFORMED: Presently using CH 1711, 4x2 Pickup Truck I!!. ~®~IT'I®6U~L. ,~U~TIFIOATI~N Present unit is old and breaks constantly; not a heavy duty 4x4 truck & its use is limited; carrying capacity does not meet current requirements; present unit not reliable & not ei`i:cient SUBMITTED BY: t~ • ~ / 1 / Department Nead iF®FZ ~9EiP1~F2TE9Vl` ®9F ~IIm9ANCE USE O~R1L.Y COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. Form # 8-202 7/1/01 U!~' itJ.~~I~V T' Check One: ® Vehicle (4~9) ? Office (450) ? Computer (~5~) ? Misc. (480) ? DEPARTMENT: Public Works DIVISION: Highways - N/S Kohala CONTACT: Robert Gonsalves PHONE: 887-3004 DATE: 10/15/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-~49 ??~~~~~s~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~s~~~~~m A. ITEM: 1 Ton Stake Flatbed 4x4 Truck B. PRIORITY ~ C. NUMBER: 2 D. UNIT COST: $ 35,000 E. TOTAL COST: $ 70,000 F. ANNUAL MAINT.: YR. 1: $ 600 YR. 2: $ 600 YR. 3: $ 700 G. SOURCE OF FUNDS: ® County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Diesel eng; AM/FM radio; air conditoned; king cab; 4 wheel drive; standard 8' flatbed w/dump hoist; side/rear fold down gates; automatic transmission; strobe light; tow hitch/ball combination; 110 gal service fuel tank mounted in bed J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ~ If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. CH 1584, 1988 Ford 4x4 1988 206,611 $ 3,000 Pickup, #20-14-131 $ CH 1725, 1992 Chevy 4x2 1992 156,911 $ 3,000 Pickup, #20-14-170 $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Highway maintenance & construction -deliver/ transport labor, materials, equipment & fuel to various projects B. ITEM TO BE USED BY (NAME OF POSITION): Laborer II, Equipment Operator I/II/III, Supervisors C. ITEM WILL BE LOCATED AT (SITE): North/South Kohala Baseyards v~vi~~~~v~~~r~~~~i~v?~e~rv~~rv~i'~vr~vve?vvr~~v~vvrv~~~r~~v~i~'~va?vm~v~~~~sv III. C11~~.ENT' SI~~IAT'ICEN A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: By (1) 4x4 Pickup & (1) 4x2 Pickup Trucks ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~m~~~~~~~~~~~~~~ I~/. ~~®I7'I®9~AL, .I i<3SfiI~I,~°TI09V Present vehicles are old fx costly to repair & upkeep; carrying capacity is small 8~ limited; highway maintenance expanded program requires much more efficient equipment to be more productive SUBMITTED BY: 4L ' ~ ' ~ ~ / ~ / ~ Department Head FAR ~E~~FIT~EI~4T EIIV,~eIVOE USE ®IVL~Y COMMENTS (BUDGET ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. Form # 8-~02 7/1/01 (l~91`~ Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ~ Construction & Repair (456) DEPARTMENT: Public Works DIVISION: Highways - Admin CONTACT: Stanley Nakasone PHONE: 961-8349 DATE: 10/23/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-456 ??~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~m I. itE®l3ESfi' A. ITEM: Asphalt Paver B. PRIORITY # C. NUMBER: i D. UNIT COST: $ 250,000 E. TOTAL COST: $ 250,000 F. ANNUAL MAINT.: YR. 1: $ 1000 YR. 2: $ 1 000 YR. 3: $ 1,000 G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Screed width range 6' min to 18' max screed cutoff plates & extensions; hydraulic center crown; hydraulic extension slope; manual mat depth control; screed heaters-diesel; Hite light package; paving speed 200 fpm; hopper volume min-8 ton J. ? ADDITIONAL ITEM ®REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ~ If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. CH 1487 Maudlin Asphalt 1982 $ 3,500 Paver, #20-14-184 $ $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Highway maintenance, repair, construction; resurfacing/paving of existing 8e new roadways (islandwide use) B. ITEM TO BE USED BY (NAME OF POSITION): EquiQment Operator II C. ITEM WILL BE LOCATED AT (SITE): South Kohala Baseyard III. CU~REIV`T SI'Tl1A~I~~D A. DESCRIBE FIOW WORK IS CURRENTLY PERFORMED: Present unit is only rated for 100-150 tons per day & is labor-intensive AeA?A~eR~~AaAA.A~AsR~~A~t.As+A+AA~+Asl~A+A~sA~A+t.~A~R~A~A?A?A?A?A~eA~AAe.#R~A~A~A~AaAaRaR~aRaRaRA~A?~aRaReRaRR~A~ I4/. A®®TTI®6`9AL..~l1~`1`I~ICATI06m@ Present unit is old, too costly to upkeep/repair, not feasible; production rate too slow; not reliable, too many breakdowns; highway maintenance program requires reliable/efficient equipment to meet production schedule standards of 300-400 tons AC per day UBMITTIRD BY: ~ << • ~.1~ / ~ / Department head ®EPART1~~419~ ~If~i~AIVO~ USA ®IVL-Y COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # B-202 7/1/01 lt~;~15'T 'Til ~(lG~°~ ~V ~J~~1,~~`T' Check One: ® Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ? DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAYS - Admin CONTACT: Stanley Nakasone PHONE: 961-8349 DATE: 10/23/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-449 I. ~tE LiESl` A. ITEM: DUMP TRUCK 12 CU. YARD B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 90,000 E. TOTAL COST: $ 90,000 F. ANNUAL MAINT.: YR. 1: $ 425 YR. 2: $ 1,200 YR. 3: $ 1,200 G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED:450 HP eng.; AC; AM/FM radio; white colored; pull tarp; high temperature resistance cover-retractable J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ® If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. CFi 1682 (20-18-201) 1991 363,721 $ 5,000 Ford F800 8 yd Dump $ Truck ~ II. USES A. ITEM TO BE USED FOR (PURPOSES): Performance of road maintenance & paving, hauling of highway materials to project sites throughout island (islandwide use) B. ITEM TO BE USED BY (NAME OF POSITION): EQUIPMENT OPERATOR II & III C. ITEM WILL BE LOCATED AT (SITE): KAU RD BASEYARD vv~~v~~~vv~v~~v~~?~~~~vrv~~~v~v~~~~~~~~~~~~~~~v~vr~v~~~v~v?v~~vv III. CU>RR~IV7' SI7'UA`>FI®QV A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: We now use 8 cu. yd. dumpers and on large paving jobs we borrow 12 yd dumpers from other districts. IV. Aid®I°TI®11VAL~ JUS'~IIFICA~'I®Im Chi 1682 has high repair & maintenance costs; high mileage; truck becoming unreliable in performing its operation, causing scheduling, production & efficiency problems BMITTED BY: " ~ ' ~ ' ~ / ~ / o ~ Department Mead ~®Ft IDIEPA~'fliV61Efe1'i' IFII`BA9e6ClE U~~ ®NL.Y COMMENTSI,BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # ~3-20~ `7/1/01 tJ~7° T~ ~LIDG~~ 6V~`V~ U.M$Y'~ Check One: ~ Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ? DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAYS-Admin CONTACT: Stanley Nakasone PHONE: 961-8349 DATE: 10/23/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-449 I. REQUEST' A. ITEM: DUMP TRUCK 12 CU. YARD B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 90,000 E. TOTAL COST: $ 90,000 F. ANNUAL MAINT.: YR. 1: $ 425 YR. 2: $ 1,200 YR. 3: $ 1,200 G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED:450 HP eng.; AC; AM/FM radio; white colored; pull tarp; high temperature resistance cover-retractable J. ®ADDITIONAL ITEM ? REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Performance of road maintenance & paving, hauling of highway materials to project sites throughout island (islandwide use) B. ITEM TO BE USED BY (NAME OF POSITION): ~UIPMENT OPERATOR II & III C. ITEM WILL BE LOCATED AT (SITE): SO. HILO BASEYARD v~vv~~v~v~~v~~~~~vv~~v~v~~~~~~~~~v~v~~v~~~~v~~~vv~~~~~v~r~~v~~~~ III. CUR~EN°1C' SITUs4'i°I®N A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: We now use 8 cu. yd. dumpers and on large paving jobs we borrow 12 yd dumpers from other districts. IV. a4®®ITY®NAL ]USTIEICA~'I®N Carrying capacity limited on 8 cu yd dumpers; increase in work programs requires additional carrying capacity; will be more productive & efficient SUBMITTED BY: t~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Department Head li ®R ®EPl~1R`~E~dEN~ EINR?NCE USE ®NI~Y COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. . Form # 0-20~ 7/1/01 ~~~(l~S7' 7"~ ~UDG~~ ~ ll.IPM~9V~' Check One: ~ Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ? DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAYS - Admin CONTACT: Stanley Nakasone PHONE: 961-8349 DATE: 10/23/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-449 I. RE®UEST A. ITEM: DUMP TRUCK 12 CU. YARD B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 90,000 E. TOTAL COST: $ 90,000 F. ANNUAL MAINT.: YR. 1: $ 425 YR. 2: $ 1,200 YR. 3: $ 1,200 G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED:450 HP eng.; AC; AM/FM radio; white colored; pull tarp; high temperature resistance cover-retractable J. ? ADDITIONAL ITEM ®REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ® If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. CH 1638 (20-19-122) 3/90 123,038 $ CONDEMNED 90 GMC 8 YD DUMPER ~ $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Performance of road maintenance & paving, hauling of highway materials to project sites throughout island (islandwide use) B. ITEM TO BE USED BY (NAME OF POSITION): EQUIPMENT OPERATOR II_& III C. ITEM WILL BE LOCATED AT (SITE): PUNA RD BASEYARD r1?r1?1?r1?1?tlr~?V~/tl1?V1?1?tlr1?r111?H1?rtl1?1?1/1?111?1?1?tlVl?tltlrl?l?p1/tlr1?1?tl1?tl1/tl1?tlr1?~?1/ III. CUItIREN~ SI7`U/~l'I®N A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: We now use 8 cu. yd. dumpers and on large paving jobs we borrow 12 yd dumpers from other districts. I\/. A®®ITI®NAh 7US`TIEICQaTI®N CH 1638 condemned by Automotive Division due to cracked frame; cannot use on highway anymore; too costly to repair this older unit UBMITTED BY: ~"~""y~ ~ ~ ~ °"i"" ~ ( / I / Department Head >F®E2 ~EPAI~TNBENT ®E IFINe4NCE USE ®NL~Y COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. - f=orm # 0-202 7/1/01 ~,~4/ ~ Ll.IPM~N~ Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ~ Construction & Repair (456) DEPARTMENT: Public Works DIVISION: HighwaXs - N/S Kohala CONTACT: Robert Gonsalves PHONE: 887-3004 DATE: 10/15/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-456 I. FtEQl9~~'1° A. ITEM: Bitumul Oil Wagon/S~rayer B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 8000 E. TOTAL COST: $ 8,000 F. ANNUAL MAINT.: YR. 1: $ 200 YR. 2: $ 200 YR. 3: $ 200 G. SOURCE OF FUNDS: ® County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Heating system w/manual propane heaters & electric night plug in heater; spray wand; minimum 250 gal capacity insulated tank; pressurized spray system; propane tanks-3 J. ®ADDITIONAL ITEM ? REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Highway maintenance, repair & construction; road resurfacing work; pothole patching B. ITEM TO BE USED BY (NAME OF POSITION): Laborer II C. ITEM WILL BE LOCATED AT (SITE): South Kohala Baseyard v~~v~~v~~vv~~v~~~vvv~vvv~vv~vvvv~v~~vv~rv~vvv~~~~vvvvvv~vvv~ev III. CU~62EN'i' SI'TUO~'TION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: With 150 gal oil spreader unit IV. ~.DOIT°IONAL. JU~'t`I~ICsQ°i`ION Present unit is shared between 6 districts; only one district can do road repairs at a given time; with second unit, repairs, production & efficiency will increase; second unit would also serve as backup unit EMITTED BY: << ' ~ ' 11~..(J~ ~ / ~ Department Head FOR ®EP~41tTlMCENT OF IFINe~INC~ USA ONLY COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. Form # B-Z02 7/1/01 U~~~ 7~® ~(l~G'T X006/ U.l`~'N1~19~7~ Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ® Misc. (480) ? DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAYS-SO. HILO CONTACT: NED I--IOGAN PHONE: 961-8636 DATE: 1Oj19/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-480 I. RETEST A. ITEM: PORTABLE RADIOS B. PRIORITY # C. NUMBER: 4 D. UNTT COST: $ 1 000 E. TOTAL COST: $ 4 000 F. ANNUAL MAINT.: YR. 1: $ 0 YR. 2: $ 75 YR. 3: $ 75 G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: County's frequency, 6 channel series, portable charger, carrying belt case or belt clip attachment J. U ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. #20-11-397 Portable Radio 1989 $ #20-11-399 Portable Radio 1989 $ #20-i1-400 Portable Radio 1989 $ #20-11-403 Portable Radio 1989 $ II. USES A. ITEM TO BE USED FOR (PURPOSES): COMMUNICATION BETWEEN ROAD CREWS SUPERVISORS AND BASEYARD B. ITEM TO BE USED BY (NAME OF POSITION): ALL EMPLOYEES C. ITEM WILL BE LOCATED AT (SITE): SO. HILO BASEYARD ~vvrrv~vv~vvvvvvvvvvvvv~v~~vv~v~vvv~vvvvvvvv~vv~vvvvvvvv~v~v~ III. CUB~~EN°T SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Using older radios that are not able to hold charge & have limited transmitting capacities ~~~~~~~~~~~~m~~~~~m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ IV. A®®IfiIONAL JUSTIFICATION IN THE EVENT OF AN EMERGENCY, THESE OLDER RADIOS MAY NOT BE RELIABLE; NOT FEASIBLE TO CONTINUE REPAIRING; PARTS DIFFICULT TO OBTAIN• NEED TO UPGRADE TO CURRENT MODELS S BMITTED BY: VuC.~/~/~~ IL • ~ • y`.c-V I ~ / ~ / O I Department Head >FO~ ®EP'AE21•h+9EN'T OF FINANCE USE ONLY COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # B-~0~ 7/1/01 NSW ~QUI'PNl~li~~ Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ® Misc. (480) ? DEPARTMENT: Public Works DIVISION: Highways -Kona Rd CONTACT: Edward Awong PHONE: 323-2542 DATE: 10/19/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-480 I. ~E A. ITEM: Ice Machine B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 4,000 E. TOTAL COST: $ 4,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Minimum production capacity 175 lbs. in 24 hrs. J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ® If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. #20-16-257 Manitowoc 5/95 $ 1,000 Icemaker ~ $ II. USES A. ITEM TO BE USED FOR (PURPOSES): To provide cool, clean drinking water for work crews doing County's highway construction & maintenance work B. ITEM TO BE USED BY (NAME OF POSITION): All employees at Kona Baseyard C, ITEM WILL BE LOCATED AT (SITE): Kona Baseyard asv~vvt~v~~~vv~~~~~~~~m~rrvvv~r~vvvv~~~v~~v~~mvvvv~~vao~+avvs~a+~+r~as~ III. Cl3RItE9~1' ~ITiUA~°ZC3l~ A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Presently using an older ice machine ~m~~~~~~~~~~~~~~~~~~~~?~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ I!/. ~DDT~I®~AL, ~~~TI~IC~TI~6~ Present unit breaks down; pacts not readily available; district purchases ice from supermarket while machine is out of service SUBMITTED BY: " ~ ~ ~ ' ) ( / ~ / ~ Department Head ~Ci~ I3EPAFI°i`T~BEN"T` ®E EII~.~NCIE 11~1F ®IVL.Y COMMENTS t BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # 0-202 7/1/01 ~ ~ Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ~ Misc. (480) ? DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAYS - KAU CONTACT: RALPH FIKE PHONE: 966-5806 DATE: 10/19/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-~80 I~ ~EQIJIE~`i' A. ITEM: ICE MACHINE B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 4,000 E. TOTAL COST: $ 4,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Minimum production capacity 175 lbs. in 24 hrs. J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. Manitowoc Ice Machine 1995 $ 860 (20-18-196) ~ II. 11~E~ A. ITEM TO BE USED FOR (PURPOSES): To provide cool, clean drinking water for work crews doing County's highway construction & maintenance work B. ITEM TO BE USED BY (NAME OF POSITION): All employees of the Kau Baseyard C. ITEM WILL BE LOCATED AT (SITE): Kau Road Baseyard in Waiohinu " v~~vs~~~v~~?~~wv~v~~v~~v~v~~vv~v~v~v?vvvv~~m~~~v~~vvr~~~~?eeera~r~e,~v?v-~ee?ar_r TII. C131iR.~IV~T SIl'~J~~°IC~lV A. DESCRIBE FiOW WORK IS CURRENTLY PERFORMED: Presently using an older ice machine ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~mm~~~~~~~~~~~~~~~~~~~~~~~~~~~ Ti/. ~DsIDIl°I®~L ~S~II„IO~@Ti I®!V Present ice machine is old and starting to break down; high repair costs UBMITTED BY: I`' ' 'V ' ~ ~ ~ / ~ / o Department Head Oft I311~~iR`r'I~filrN'I° FINe~IVCIE USE ®NILY COMMENTS BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # ~-202. x/1/01 ~ ~ ~ C{,~P~V T Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ~ Misc. (480) ? DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAYS - PUNA CONTACT: RALPH FIKE PHONE: 966-5806 DATE: 10/19/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-480 Ia IF211=C)~ES;T" A. ITEM: ICE MACHINE B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 4000 E. TOTAL COST: $ 4,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Minimum production capacity 175 Ibs. in 24 hrs. J. ? ADDITIONAL ITEP~i ®REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ~ If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. Manitowoc Ice Machine 3/95 $ 750 (20-19-162) $ $ $ II. USES A. ITEM TO BE USED FOR (PURPOSES): To provide cool, clean drinking water for work crews doing County's highway construction & maintenance work B. ITEM TO BE USED BY (NAME OF POSITION): All employees stationed in Puna Baseyard C. TTEM WILL BE LOCATED AT (SITE): Puna Roads vvvvva~~v~ddv~v~~v~~~v~~~~v~~~~v~v~~v~~~~~~~?v~~~v~~rrv~vrvvyvav~srv III. CU~EP~97° SI7"U~TI~~V A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Presently using an older ice machine ~~~~~~~~~~~~~~~~~~~~~~~~~~~~m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ IV. ~iD~II°I®~9AL JUS°fIl°ICA°~I®i~ Present ice machine is old and starting to break down; high repair costs SUBMITTED BY: ~C' w • / ~ / Department Head E®~ [31E~/~~T'~BiE~!'T' ~IIV~P~ICIE USE OfdL.Y COMMENTS (BUDGET: ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # ~-202 7/1/01 l~~,#J7" T~ ~UDG~~' ~ Check One: ? Vehicle (449) ~ Office (450) ? Computer (454) ? Misc. (480) ? DEPARTMENT: Public Works DIVISION: Highways - N/S ICohala CONTACT: Robert Gonsalves PHONE: 887-3004 DATE: 10/15/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-~50 I. ftEQII-EST A. ITEM: Copier, Medium Volume B. PRIORITY # C. NUMBER: i D. UNIT COST: $ 6x000 E. TOTAL COST: $ 6,000 F. ANNUAL MAINT.: YR. 1: $ 150 YR. 2: $ 150 YR. 3: $ 150 G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED:Sorter; group, dual page copy; auto, manual & photo exposure; auto tray select; paper size indicator; auto feed; enlarge/reduce size feature; power save; problem probe & indicator; paper warmer J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ® If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. Sharp Copier Model 2118 1996 $ 350 #20-14-206 $ II. US~~ A. ITEM TO BE USED FOR (PURPOSES): Office, administrative support for highway maintenance work B. ITEM TO BE USED BY (NAME OF POSITION): Senior Account Clerk, Supervisors, Overseer C. ITEM WILL BE LOCATED AT (SITE): South Kohala Baseyard ~~rvc~~a?~~rov~rvvra?~vvv~v~~v~rv~~v?~~~~~~~v~vvvv~v~~~~d~~~sa?~~av~vv~~r III. CU~~IEIIii'~" ~IT;tlATI®!V A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: With a medium rated copier ~~~~~~~~~~~~~~~m~m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ I\0. ~@®ii~I'TI®~d~t~ J~l~fiI~IOA'TI®9V Present copier is old, jams, slow & unreliable; constant problems; constant repairs & adjustment by repair technician ~ds~ak~de~~d ~&d•d.~k~~k~d ~~~~~.~*~~.ds~l•d..~~d6.k~k+t~~k.E..#d ~kd..k.~.t..~~.k~:k~~~d ~~.~43..~~.kd.d. S BMITTED BY: G~l~ ~C • ~ . ~ / 1 ® ~ Department Head ~~IP~I~T`€~~IV°f` Ot~ EIl~iAfVC~ USE ®NL.Y COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # 0-202 7/1/01 ~ ~ ll~'T 7°~ ~Ll~CB~~ ~'f~7' Check One: ? Vehicle (449) ? Office (450) ? Computer (~54) ® Misc. (480) ? DEPARTMENT: Public Works DIVISION: Highways - N/S Kohala CONTACT: Robert Gonsalves PHONE: 887-3004 DATI=: 10/15/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-480 ??~~~~~a~s~~~~~~m~~~~~~~~~~~~s~~~~~~~~~~~~~~~~~~~~~~~~m~~~~~~~~~s I. ~~~ES~ A. ITEM: Vacuum Machine, Walk Behind B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 4,000 E. TOTAL COST: $ 4,000 F. ANNUAL MAINT.: YR. 1: $ 50 YR. 2: $ 50 YR. 3: $ 50 G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Dust debris collection bag; filtered exhaust; suction capacity to pick up fine sand & grave; suction path between 2'-3'; gas engine powered; individual hose attachment w/accessories J. ~ ADDITIONAL ITEM ? REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ $ II. US~~ A. ITEM TO BE USED FOR (PURPOSES): Cleaning baseyard building, equipment & storage areas B. ITEM 70 BE USED BY (NAME OF POSITION): Laborer II C. ITEM WILL BE LOCATED AT (SITE): North/South Kohala Baseyards vmv~vrroa~v?v~vvvv~v~vvv~v~~~~~~~r~v~vv~~+~~~~vv~~vv~~~v~varv~r~~~°~v III. CU~REnET ~IT#~9~TIC3RI A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Manually by baseyard personnel using hand brooms & blowers ~~~~~~~~~~~~~~m~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~,~~~~~~~~~ IV. ~I3€~~"TIC~6"~~~. JlI~TT~TC~TI®9V Baseyard is located in very windy & dusty environment; building requires constant craning to comply with good housekeeping; use of vacuum requires less personnel to perform work & becomes more efficient SUBMITTED BY: ~J(~"`•~ ~ 1( / ~ / ®l Department Head ~EPA~"T'R4EfVT ®i~ ~T!'V~P~CE USA ONLY COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. Form # 8-202. 7/1/01 Check One: ? Vehicle (449) ? Office (450) ® Computer (454) ? Misc. (480) ~ Constr & Repair Equip ~56~ DEPARTMEi'~T: Public Works DIVISION: Highwa~Ma@nt-Adrr~in CONTACT: Stanley Nakasone PHONE: 961-8349 DATE: 215/02 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-301-5301.06-456 I. ~~~~I~ST A. ITEM: Dozer, D-8R or Equai B. PRIORITY # C. NUMBER: 1 UNIT COST: $ 500,000 E. TOTAL COST: $ 500 000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ~ County ®State ? Fed ©Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Enclased, fully AC cab. J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ® If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. 1991 Cat D8N Dozer 1991 $ 127E - #20-11-481 $ II. US1=S A. ITEM TO BE USED FOR (PURPOSES): Islandwide highway operations. B. ITEM TO BE USED BY (NAME OF POSITION): Equipment Operator IIIs. C. ITEM WILL BE LOCATED AT (SITE): Islandwide Highway Baseyards. vvvvvvv~vvvvvvvvvvvvvvvv~vvvvvvvvvvvvvvMVVVVVVVVVVVVVVVVVrvvv III. CU~Z~ENT SITUATI®0~ A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: By using current equipment & rentine~equipment as needed. ~~~d~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~m~~~~ IV. AI3€~ITi ION~.L. JUSJ"I~I~~I'ION Equipment will be used. durinc~emergencies - to cut fire breaks for runaway fires to construct roads for Fi~Police. Will also be used to remove debris from flood channels to prevent flooding to residences & others. Equipment to be shared Islandwide. SUBMITTED BY: / ~ o'- Department Head ~OIR OfEsi~ARTly9~NT Ot>° ~INANC~ USA ONLY COMMENTS BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. DEPARTMENT OF PUBLIC WORKS TRAFFIC DIVISION Budget Narrative, FY 2002-03 1. BACKGROUND The "Traffic Division, funded by the highway fund, is established under the Department of Public Works in accordance with Chapter 2, Article 9, Section 2-41 of the Hawaii County Codc. The division's functional areas include support staff, planning and investigations, traffic signal and street light, traffic signs and markings, and parking meters (unfunded). 2. REVENUES The primary source of revenue for the division is the highway fund. Additional revenues are obtained from the State Department of Transportation, Hawaii Highways District, and from private developers/owners for maintaining street light and/or traffic signal systems. 3. EXPENDITU~IZES a. Salaries & Wages: Increases by $74,946 (7%) due to negotiated pay raises. b. Traffic Administration (includes support staff and planning_and investigations): The overall budget for traffic administration increased by $72,876 (62%). Significant changes within each object code include: 1. Telephone expenses -increases by $8,702 (59%) due to conversion to a new office phone system, modems for new traffic signals, and anticipated increases in the monthly service charges. 2. Travel expenses -decreases by $3,340 (51%) because of deletion of out-of-state travel. 3. Miscellaneous contract services -increases by $10,390 (49%) because of expansion of traffic education program requirements to include, "It's the Law - Yielding to Pedestrians in Crosswalks" (using newspaper ads and radio announcements). 4. Fuels and lubricants -increases by $2,484 (58%) because of anticipated higher fuel costs and one additional vehicle for West Hawaii. 5. Educational supplies -decreases by $7,000 (91%) because deleted purchase of standardized training materials for traffic signal certification program. Training .program was differed as the LM.S.A. (International Municipal Signal Association), the certification organization, changed their mind about our using their videos and workbooks for in-house training and having Civil Service Department proctor the exam. They insisted that we bring in one of their instructors to teach and proctor the exam. L.T.A.P. was contacted to see if they would follow up with a statewide program. It is being worked on now. 6. Miscellaneous materials and supplies -decreases by $3,600 (77%) because traffic counters were purchased in the previous year. 7. Miscellaneous charges -adds $64,000 (100%) to budget to subsidize Engineering Division for services provided to Traffic Division. March 11, 2002 c. New vehicles and Equipment: Cost of six replacement (as shown on the equipment replacement schedule) and three new equipment items is estimated at $162,700. A decrease of $131,300 (45%). d. Traffic Signals and Street Lights: The budget for this section increases by $416,144 (26%). Significant changes within each object code include: 1. Electricity -increases by $122,688 (13%) because of anticipated increases in energy charges. 2. Miscellaneous contract services -increases by $60,000 (33%) for improvements to underground street systems in Kona and Hilo. 3. Highway materials _ increases by $231,200 (51%) to purchase LED signals (energy conversion program) and for materials for Banyan Drive improvements. e. Traffic Suns & Markings: The budget for this section increases by (103%). Significant changes within each object code includes: 1. Fuels and lubricants-increases by $3,291 (35%) because of anticipated higher vehicle and equipment usage and increases in fuel costs. 2. Highway materials -decreases by $9,450 (5%) because of adequate materials in inventory. f. Parking Meters: Unfunded 4. CONCLUSION The division's budget for FY 2002-03 is $4,518,192, an increase of $1,016,537 (29%), The 29% increase in the overall Traffic Division budget is primarily due to increases in employee wages 74,946), anticipated increases in the electricity charges ($122,688), increase: in purchases of LEDs for conversions to promote energy savings and reduction in maintenance costs ($231,200), increases in miscellaneous contract services to implement Traffic's catch- up program ($606,000) and miscellaneous charges to Engineering Division for services provided ($64,000). March 11, 2002 I'ZJ~I~IC WOIZIt~ T'IZr-~~~IC DIVISION Administration (Support Staff & Planning/Investigations~ 1. Review construction plans, traffic studies, change of zones, variances, etc. within 10 working days 90% of the time. Reviewed 41 out of 48, or 85%, of the contraction plans, traffic studies, change of zones, variances, etc. within 10 working days of receipt. 2. Investigate and resolve complaints and requests for new traffic control devices, including appropriate traffic studies within 90 days 90% of the time. Investigated and resolved 65 out of 70, or 93%, of the complaints and requests for traffac control devices, including appropriate traffic studies within 90 days of receipt, 3. Review and approve road closure permit applications within 5 working days 95 % of the time. Reviewed and approved 42 out of 42, or 100%, of the road closure permit applications within 5 working days of receipt. 'Traffic Sig-nal ~c Street Light 1. Repair defective street lights when reported (S. Hilo, N. Hilo, Puna, N. & S. Kona) within 3 working days 90% of the time. Processed 533 out of 915, or 58%, of the repair requests received for the repair of defective street lights within 3 working days of the date of referral, Goals were not met due to staff shortage as a result of an employee being on long-term sick leave. 2. Repair defective street lights when reported (Kau, N. $i S. Kohala & Hamakua) within 7 working days 90% of the time. Processed 204 out of 281, or 73%, of the repair requests received for the repair of defective street lights within 7 working days of the date of referral. Goals were not rrset due to staff shortage as a result of an employee being on a long-terra sick leave. Six Month Progress Report on Program Objectives for FY 2001-02 1'LJ~I~IC WOIZI« . ~v~.... ~~N~ TIt~~~IC DIVISIOI~1 3. Investigate and resolve traffic signal complaints within 3 working days 95% of the time. Processed 397 out of 418, or 95%, of the repair requests received for the investigation and resolution of traffic signal problems within 3 working days of the date of referral. 4. Convert 75% of the incandescent green signals to L.E.D.s. Goals were not met. All Green L.E.D.s available in the inventory were installed for State I-Iighways lights in. West Ilarvaii to reduce our maintenance load in that district due to a West I~awaii personnel being on long-term sick leave. Fence, none of the County's L.E.D.s have been converted at this time. We are also awaiting the delivery of L.E.D.s whach are being purchased through the bidding process for this fiscal year. . Traffic Suns & IOVlarkin~s 1. Complete work orders for new traffic control devices within 3 months 90% of the ' time. Processed 30 out of 46, or 65%, of the work orders for new traffic control devices within 3 months of receipt. Goals were not met due to frequent rainouts. 2. Complete maintenance work orders within 6 months 85% of the time. Processed 442 out off 492, or 90%, of the maintenance work orders within 6 months receipt. 3. Fabricate 2,700 traffic control signs during the fiscal year. Fabricated 1,528 traffic control signs, or 57%, of the anticipated 2,700 for the fiscal year. Goals are being met for the fabrication of signs. ~l. Stripe or restripe 120 miles of traffic pavement markings during the fiscal year. Striped or restriped 32.3 miles of traffic pavement markings, or 27%, of the anticipated 120 Wailes for the fiscal year. Goals ee~ere not met due to frequent rainouts. 5. Install new or replacement of 6,500 raised pavement markers during the fiscal year. Installed new or replaced 2,441 raised pavement markers, or 38%, of the anticipated 6,500 for the fiscal year. Goals were not met due to frequent rainouts. ~ Six Month Progress Report on Program Objectives for FY 2001-02 Form B-201 7/ 1 /01 DEPARTMENT OF FINANCE PRIORITY LISTING NEW EQUIPMENT DEPARTMENT: PUBLIC WORKS (ONE LIST PER DEPARTMENT) CONTACT: RICHARD H. NISHIMURA PHONE: 961-8341 DATE: 02/15/02 FISCAL PERIOD: July 1, 2002 to June 30, 2003 DEPT. PRIORITY ITEM NUMBER COST 1 4-Wheel Drive Utility Vechicle, 6 Cyl. 4-Door 1 $ 28,000 2 1 Ton 4X4 Pick-Up Truck 1 $ 41,000 3 Intermediate 4 Door Sedan, 6 Cylinder 1 $ 18,000 4 Typewriter, Electronic 1 $ 700 5 Pionjar (Sign Post Driving Machine) 1 $ 7,000 6 Pavement Marking Removal Machine 1 $ 10,000 7 Icemaker 1 $ 5,000 8 1 Ton Diesel Pick Up Truck 1 $ 36,000 9 Airless Paint Striper 1 $ 8,000 10 1 Ton Diese14x4 w/Utility body 1 $ 47,000 11 Pionjar 1 $ 6,000 12 Torch and caddy for hot tape application 1 $ 1,000 TOTAL: $ 207,700 . Form # 8-202 7/1/01 1.~ ~°t~ 11~ ® ? ? Check One: ? Vehicle (449) ? office (4s0) Computer (454) Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: TRAFFIC CONTACT: Eu~~ Uchima PHONY: 9b1-8.341 DATE: 10~18`nl_ FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-281-5281.x06-449 ?eeeeeeeeeeeeeeeeeeeeeeeeeeseeeeeaoeeeeeeeeaeeeeeeeaaeaeaeeseeeee I. ~~~~°T A. ITEM: 4-wheel drive utility vehicle, 6 cyl. 4-door B. PRIORITY # 1 C. NUMBER: 1 D. Ui31T COST: $ 28,000 E. TOTAL COST: $ 28,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOUP.CE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Fully enclosed four-wheel drive station wagon-type vehicle with folding rear seats, optional axle ratio with LT all terrain tirest min. Add~tionaf features to be included in detailed specifications. J. ? ADDITIONAL ITEM ®REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. C of H 1791 1996 82, 216 $ 1,144.00 EQ1~ 20-5-240 $ ~I. USIE;~ A. ITEM TO BE USED FOR (PURPOSES): Traffic signal and St. Light investigations, inspections and traffic counting program. B. ITEM TO BE USED BY (i'~A_fv~i~: O1" POSITIO€~3): Traffic Operations Supervisor, and Traffic Technician. C. ITEM WILL BE LOCATED AT (SITE): 108 Railroad Avenue, Hilo, Hi. ~~~v~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~s~ A. DESCRIBE HONJ WORK IS CURRENTLY PERFORMED: 1996 Jeep Cherokee. ~~~~~~~~a~~~~~~~~~~~~~~~~_~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~.~ Ill. ~..~t~~T~C3[~~~ Ji~'~'~~~,,~.T~~~4€ See ,attached. SUBMITTED BY: • i)C..(Jl~ ~ ~ / ~ Department Head IF® ~~~A.'~~t~'T I*~~~NC~ l)S~ ~9Vl..l( COMMENTS (,BUDGE: ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. EQUIPMENT JUSTIFICATION: Vehicle replacement. Vehicle to be replaced: C of H 1791. This vehicle continues to experience costly mechanical repairs due to its high mileage and age; also, vehicle roof panel has begun to rust through. The Traffic Operations Supervisor and Traffic Technician regularly depend on this vehicle to transport them and delicate electronic equipment to new and existing traffic signal systems, St. light systems, traffic counting projects and other ongoing construction projects island wide. It is vital our technicians complete all assignments as soon as possible to limit County liability. Four-wheel drive will allow our staff to inspect and maintain St. light and traffic signal projects under construction in areas not accessible to ordinary two-wheel drive vehicles. Our technicians are frequently required to carry out preliminary inspections in pre-developed subdivisions and public roadways to ensure correct placement of new signal and St. light appurtenances. Form ~ ~Q202 7/1/01 ~T Check One: Vehicle 0449) Office (450) Computer (454) ~ ~ Misc. (480) DEPARTM-ENT: PUBLIC WORKS DIVISION: TRAFFIC CONTACT: Casey Yaraagihara PHONE; 961-8427 DATE; X0:1$ 01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-281-5281.06-449 ?i~0®®?~i~~?~~~®~~®®?1~4?0®??®~®~4?0088~mm0®®®?®®m?®®®m~m?9~~~? I. CIE Il~~~°f` A. ITEM: 1 Ton 4X4 Pick-up Truck B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 41,000 E. TOTAL COST: $ 41,000 F. ANNUAL MAINT.: YR. 1: $ 0 YR. 2: $ 0 YR. 3: $ 0 G. SOURCE OF FUNDS: ~ Co'~€nty ~ State ~ l=ed ~ Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Extra cabs automatic transmission turbo diesel, air conditioning and utility bed. J. ~ ADDITIONAL ITEM ~ REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) Q If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. Cl~?-1788 Chevy K2500 1996 86,991 $ 1,671 4X4 Pick-up Truck $ EQ# 20-4-163 $ $ II. USIES A. ITEM TO BE USED FOB (PURPOSES): For hauling_eguipment, materials and~ersonnel to and from wog ksites island wide. B. ITEI~i TO BE USED BY Y~~;M~ Of- POSITION,): Traffic Signs & Markings personnel. C. ITEM WILL BE LOCATED AT (SITE): Traffic Division, 108 Railroad Ave., Hilo. ~~~~c~s~veas~~s~*~t~v~m~o~~svraav~~tse~s~~~~vv~v~rs~s~v~+~vv~~oee~~s~~vvv~v~a~~~a~~a~~~ III. ~U~~~T ~I`TllA'4"~ A. DESCRIBE HOW ~'VORiC IS CURRENTLY PERFORMED: Truck is 6 years older brea~Cing .down co~sistent~. Ia0 AI3~I~°I~~. ~t~~~II~T~~ A n~trr truck wilt ~!lo~n; fir reiiable transportation to efficiently do maintenance work with less tame lost due to breakdowns. SUBMITTED BY: ~ ' ~ ' ~ ~ / ~ L Department Mead ~®I~ ~E`~~aFtl°Et~T IFI~~~~~ USIE` ®~1lel~ COMMENTS. (BUDGET): ACTION Approved ~ Recommended, Amount: $ Deferred ~ Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202. to requisition at the time of purchase. >=orm # ~-202 7/1/01 ~ ~ ~ ~ ~ ? ? Check One: Vehicle (4~9) Office (~50) Computer (454) ® ? Misc. (480) DEPARTMEi'+~T: Public Works DIVISION: Traffic Do~rision CONTACT: uge€~e Uchfma PNON~: 961-8341 DATE: 10/18/OJ. FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C x:020-281-5281-0~-449 ??eseese®?eemeeeoesosee®•eeeeeeeeeseeeseeseeeeemmeesseos®®aseeeeo I. ~Sfi A. ITEM: Intermediate ~ door sedan, 6 cylinder B. PRIORITY # C. NUMBER: 1 D. Ui~IT COST: $ 18,000 E. TOTAL COST: $ 18,f300 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. sOURCE OF FUNDS: ~ county ? State ? Fea ? other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: (2) independently fused accessory outlets for lap-top computer and laser speed gun. Additional features to be inc{uded in d~taife specifications. J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ~ If replacement, {ist item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. C of H 1808 1996 82,866 $ 1, 500.00 EQ4~ 20-5-241 $ $ Igo USES A. ITEM TO BE USED FOR (PURPOSES): °i'o conduct investigations, traffic studies and inspections. B. ITEM TO BE USED BY (NAME OF POSITION.): Division Chief, Traffic Technician Investigator C. ITEM WILL, BE LOCATED AT (SITE): 108 Railroad Avenue, Milo, Hi. ~~~~r~~v+~~~~as~v~~sssms~~~se~*~~v~~sas~~~+v~~m~m~va~~v~a~~*v~v~~msos~e~os~v~va~~~s~s~s~~~ ICI. ~Ui~~~ia`T` S~`~`13T~~~ A. DESCRII~E HOW WORK IS CURRENTLY PERFORMED: 1996 Ford Taurus Int. ~~~~~A~ See attached ~a~~~~~~~~~a~~~~~•~~a~a~~~~~~~~~~~.~~~~~~a~~~~~~~~~~~~~~~~~~~~~~~~~~~ SUBMITTED BY: ~ ' ~ ~ ~ / ~ L® Department Head ~®Et ~~~~fZTi~E8~6°~' IEIPJAI(V~~ USE ®IiI~Y COMMENTS (BUD~ETI: ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. . EQUIPMENT JUSTIFICATION: Vehicle replacement. Vehicle to be replaced: C of H 1808. This vehicle has had brakes and other suspension components replaced and we expect to have these items, as well as other vehicle components either replaced or overhauled due to its high mileage and age. This vehicle has become undependable and unsafe for our type of work due to repeated breakdowns. Since our primary function is public safety it is essential that our technicians arrive at their appointed destinations on schedule to resolve traffic problems as soon as possible. Present vehicle and proposed replacement will be used every day to canvass all districts on Hawai` i Island which is our area of accountability. Form # 8-202 7/1/01 ~ ~~7° ® ~ ~I Check One: Vehicle (449) Office (450) Computer (454) Q ~ Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: Traffic CONTACT: Richard H. Nishimura PHONE: 961-8341 DATE: 10/01 _ FISCAL PERIOD; July 1, 200 2 to June 30, 200 3 A/C 020-281-5281.06-450 I. ~EQ,E~E~'f` A. ITEM: Typewriter, Electronic B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 700 E. TOTAL COST: $ 700 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ~ County State ® Fed ~ Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Standard Electronic Typerwriter J. ADDITIONAL ITEM ~ REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ~ If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. T/W AP 340 Cannon 8/95 N/A $ N/A EQ #20-5-237 $ $ II. USIEsS A. ITEM TO BE USED FOR (PURPOSES): Used to type CPAs, Requisitions, & PC Vouchers B. ITEM TO BE USED BY (NAME OF POSITION): Clerk II C. ITEM WILL BE LOCATED AT (SITE): County Baseyard, Shultz Sidin ~~s~r~va~~e~~s~v~m~v~~~~~?~a~~~v~~mvvvv~~v~~vr~v~~vrv~+v?vr~?~v~~mvv~~~~~o~r~av~~~s~ III. CUF~~t~NT` SITU~I`I®N A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Existing typewriter, Platen knob has been falling off with age and print is overlapping at times. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~mm~~~~mm~~~~~~~~~~~~~~~~~~~~ Ii/. A~®~T°I®N~l~ 7US7°I~IC~TI®N SUBMITTED BY: ~~ll/1/t,t~4/~ ~c ' ~ ' ~ / ~ r 0 Department Head IF®F~ IDEP~IRi'h11EN°T IEINANCIE USE ONLY COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ®Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # ~-20~ x/1/01 ? ? ? Check One: Vehicle (449) Office (450) Computer (454) ? ~ Misc. (480) Construction and Repair (456) DEPARTMENT: PUBLIC WORKS DIVISION: TRAFFIC CONTACT: Casey Yan~ihara PHONE: 961-8427 DATE: 10/18/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-281-5281.06-456 I. Ft~,~l~~ST A. ITEM: PIONJAR (Sign Post Driving Machine) B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 7,000 E. TOTAL COST: $ 7,000 F. ANNUAL MAINT.: YR. 1: $ 0 YR. 2: $ 50 YR. 3: $ 50 G. SOURCE OF FUNDS: ~ County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ~ If replacement, list item (s} to be replaced by this purchase: Date Mileage Annua? Item Purchased (If Auto} Maint. Pionjar 8/96 N/A $ 100 EQ# 20-4-168 $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Sign installation and maintenance work. Traffic signs. B. ITEM TO BE USED BY (NAME OF POSITION): ins and Markings personnel. C. ITEM WILL BE LOCATED AT (SITE): Traffic Division, 108 Railroad Ave., Hilo aiis7i~s~'~i~~~vv~i~v~~~vo~v~~I~Ii~i~~~i~vvi?i?esvvv~~vvvvV~vrvvvea~vi?v?~v~v~~v~v~ III. ~IJFt~~IV~ SI°fUA'TIOiV A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Utilizing an aging machine which we anticipate will soon start giving problems, resulting in lost work time. ~~~~~~m~~m~~~~~~~~~~~~~~~~~~?~~~~~~~~~~~~~~~~~~m~~~~~~~~~~~~~ I1?~. ~~®ITI®iVAI~ Jl1~fillr~IC~a`TI®101 The replacement will assure timely maintenance and repairs, which is a primary function of this Division. SUBMITTED BY: ~l1Ll/wl~t/J ~ • III • ~ 1( / J / Q Department Head >FO~ ~~PARTM~N~ ~IN9ANC~ IJS~ ®NLY COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # ~-202 7/1/01 ~EtJ~S~' 7'~ ~(l1~C~~~ C7 ? Check One: Vehicle (449) Office (450) Computer (454) ? ~ Misc. (480) Construction & Repair (456) DEPARTMENT: PUBLIC WORKS DIVISION: TRAFFIC CONTACT: Casey Yanagihara PHONE: 961-8341 DATE: 10/18/01_ FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-281-5281.06-456 I. F~EOl1~S°T A. ITEM: Pavement Markin Removal Machine B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 10,000 E. TOTAL COST: $ 10 000 F. ANNUAL MAINT.: YR. 1: $ 0 YR. 2: $ 0 YR. 3: $ 0 G. SOURCE OF FUNDS: ~ County ? State ® Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Gasoline operated system to efficiently remove Pavement markings. J. ~ ADDITIONAL ITEM ? REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Removal of pavement markings. B. ITEM TO BE USED BY (NAME OF POSITION): Traffic Signs & Markings personnel. C. ITEM WILL BE LOCATED AT (SITE): Traffic Division, 108 Railroad Ave., Hilo. v~~v~vvv~vv~vv~~vv~vv~se~vvv~vvvvvs~v~o*v?vvvvvvvv~vrvv~vvrr~a~ae~~~~ III. CU~FtENT SIT'UATI®N A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: All work is currently being done with one (1) 10 year old equipment. IV. ~®®ITI®No4L ]U~-P'I~ICd~I°I®N By utilizing two machines, production will increase two-fold, whereby workers will spend less time on the roadway, which may at times be a hazardous condition. Also, having an additional machine on hand will allow us to have a backup in times of machinery breakdowns or other problems, preventing work stoppage. ~~~~~~~~~~~~~~.~~~a~~~~~a~~~~~~~~~~~~~~~~~a~~~+~~~~a~~~~a~~~~~~~a~~~~ SUBMITTED BY: U~t~ ~C- ~ • /O Department Head ~®Fi ®IEPAFt1"L~+91EN°I` ®F 1PINANC~ USA ®NLY COMMENTS (BUDGET: ACTION ? Approved ? Recommended, Amount: $ ? Deferred ®Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # B-202 x/1/01 Check One: Vehicle (449) Office (450) Computer (454) ~ ? Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: TRAFFIC CONTACT: Casey Yanagihara PHONE: 961-8427 DATE: 10 18/01 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 020-281-5281.06-480 I. It~ll ~~T A. ITEM: ICEMAKER B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 5,000 E. TOTAL COST: $ 5,000 F. ANNUAL MAINT.: YR. 1: $ 0 YR. 2: $ 50 YR. 3: $ 50 G. SOURCE OF FUNDS: ~ County ? State ? 'Fed ? Other: ~-I. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ® If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. Scotsman Icemaker 6/98 N/A $ N/A EQ# 20-4-180 ~ $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Coolers and water jugs for construction and Field workers. B. ITEM TO BE USED BY (NAME OF POSITION): Signs & Markings workers and other baseyard construction workers. C. ITEM WILL BE LOCATED AT (SITE): Traffic Division, 108 Railroad Ave., Hilo ~+~s~~s~av~t~~vv~vv~vvvvvvvv~vvvvvvvvvvrvvvvvv~v~~~c~vv~~v~v~?vv~~a~e~vr III. +~U~RIENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: The current ice machine has been having problems with the main operating computer system module. No guarantee on future repairs. IV. d~®®ITIONAL 7US~'IFICATION The icemaker is required by Traffic Division field personnel and for other baseyard construction crews who work in the hot sun all day. The ice will be used for water coolers to keep the men from getting dehydrated and to keep them revitalized. It will also be used to keep perishables and lunches from spoiling. SUBMITTED BY: r'\1L.~/~~U9/J t~ ' ~ • ~ / ~ (0 Department Head ~OBt ®EPAFtTf~IENT O~ I°INANC~ USA ONLY COMMENTS (BUDGET1: ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # 8-202 7/1/01 R~QU~~T '1°~ f3Ul)G~~ N~VV ~~ur~~~~~ Check One: Vehicle (449) ? Office (450} ? Computer (454} ? Misc. (480) ? DEPARTMENT: Public Works DIVISION: Traffic CONTACT: E. Uchima PHONE: DATE: February 14 2002 FISCAL PERIOD: July 1, 2001 to June 30, 200 2 A/C dlp..~gl -~~Sf RIE~UES°T` A. ITEM: 1 ton diesel pickup B. PRIORITY # _ - --C. -NUMBER:_- -_1 - D. l-}NAT-CO-S-T--$-~ErEI(1Fl-- - -E- TOTAL-COST:- F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ? County ? State © Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Power lift tail gate. 2 ton lift capacity ?X ADDITIONAL ITEM ? REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Pavement markings and maintenance operations for anticipated acquisition of roads in limbo and west Hawaii pavement markings B. ITEM TO BE USED BY (NAME OF POSITION): (2) BC-7 signs and markings installers C. ITEM WILL BE LOCATED AT (SITE): West Hawaii YVYY~?~r9~YbYVVYVVVYVVYYVYYVtl1?YYYYYYVYYYYYY~?VYVYYY~?VYI/YVVVYV1iVV1? III. CU€IFtENT SITUATION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Existing crews sent form East Hawaii I!/. A®®ITIONAI~ JIJSIP°I~ICATION Vehicle needed for pavement markings and maintenance operations for anticipated acquisition of roads in limbo and west Hawaii pavement mar ings operations. d~ek.kak~k~#~~dbdp~kd d~•Rd~d~~~~F+~d~~d•d~~~dbd~deded~d~+4~dF~dededa+F~F~d«~~~~~k~~~d~*b~da~~+R~~+~+b~ SUBMITTED BY: / / department Head ~OF2 ®~PAFtTN1ENT O~ ~INANC~ USA ONLY COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # ~-202 7/1/01 ~~'P'~R~`Mf~11~ ~,IIN/4N~~ 6~ UJ~ST' 'Tl~ ~UDCa~7' IV~W ~~UaTPA9~~~ Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ~ Misc. (480) ? DEPARTMENT: Public Works DIVISION: ~a f~' ~ CONTACT: E. Uchima PHONE: 961$427 DATE: ~~bruary 14. 200 FISCAL PERIOD: July 1, 200 I to June 30, 200 2 A/C #:.~~Z.~B)_S~SI , .~.gjd I. RED . A. ITEM: Airless paint striver B. PRIORITY # C. NUMBER: 1 D. UNIT COST: $ E. TOTAL COST: $ F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ? County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: J. ®ADDITIONAL ITEM ? REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. $ $ II. USES A. ITEM TO BE USED FOR (PURPOSES): Pavement markings installation and maintenance operations for anticipated acquisition of roads in limbo and wes B. ITEM TO BE USED BY (NAME OF POSITION): BC-7, signs and markings installer C. ITEM WILL BE LOCATED AT (SITE): West Hawaii ~vvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvv III. CUFtREN1° SI~°Us4~ION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Existing crews sent from East Hawaii IV. /~®®ITYONd~L JUS°i'IEIC~`TfION Paint striper needed for pavement markings installation and maintenance of anticipated acqusition of roads in limbo and west Hawaii pavement mar . ~hd•h•+~d•~*3~~~~•d6d~~dEd•~~~d~+b•F~Fd•dEd•d•~~d~dFd +1•~F~d~d•d••~~~~d~d6d6d~~ded~d•~d6dE•~•R•t~~d~d6do~~~ SUBMITI ED BY: ~ ~ l~~ ~~~Department Head EOEZ ®EPAR'TMEN'T' OF EINANC~ USE ONLY COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # ~-202 7/1/01 dTtiU~~T 7'~ ~U~G~~ ill~W,~~U~~I~~1V ~ Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ? Misc. (480) ? DEPARTMENT: Public Works DIVISION: Traff~,c CONTACT: E. Uchima PHONE: 961-8427 DATE: k'~h, 2002 FISCAL PERIOD: July 1, 200 1 to June 30, 200 2 A/C ~Zp - Zbi - OG I. 1RE~ll EST' A. ITEM: 1 ton diesel 4x4 with utility body B. PRIORITY # ~ C. NUMBER: 1 D. UNIT COST: $ 47,000 E. TOTAL COST: $ 47,000 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ? County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: Dual rear wheels, utility body, four wheel drive automatic transmission with overdrive and optional rear axle ratio. J. ®ADDITIONAL ITEM ? REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. II. USES A. ITEM TO BE USED FOR (PURPOSES): Sign installation and maintenance for west Hawaii operations. B. ITEM TO BE USED BY (NAME OF POSITION): WS-7 Lead signs and markings installer. BC-7 signs and markings installer C. ITEM WILL BE LOCATED AT (SITE): West Hawaii vvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvv III. CUF~RENT SI'TUA'TION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Existing crew sent from East Hawaii ~~~~~~~~~~~~~~~~~w.~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~*~~~~~~*~~~~ IV. A~I'f°I~ONAL JUS`1°IEICAI'ION Vehicle needed for West Hawaii sign installation and maintenance and in anticipation of acquiring roads in limbo. I.d6~.d~d.~d~d•d~•b~R~d~ded6d~d +b kd ~F~ded~d~•~d••F•4~~+Rd6d~d~d•d~d~•4~#~~~d~ds~~~~~d d•d•d~~~ahd6~kd *~~d SUBMITTED BY: L /~y~-_ Department Head FOFZ ®EPe4R7°MENT' OE FINANCE USE ONLY COMMENTS (BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # 8-202 ~/1/O1 Check One: ? Vehicle (449) ? Office (450) ? Computer (454) Misc. (480) DEPARTMENT: Public Works DIVISION: Txa~ffic CONTACT: E. Uchima PHONE: 96 t -8427 DATE: Fp~,r,,a FISCAL PERIOD: July 1, 200 1 to June 30, 200 2 A/C gyp- _ I, Ow ~ x-86 I. IREQ IES'T A. ITEM: Pionjar B. PRIORITY # C. NUMBER: 2 D. UNIT COST: $ 3,000 E. TOTAL COST: $ (~,~00 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ® County ? State Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: J. ~ ADDITIONAL ITEM ? REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. II. US~~ A. ITEM TO BE USED FOR (PURPOSES): Traffic sign installation and maintenance operations for anticipated acquisition of roads in limbo and west Hawaii sign ins ta~-l~ ewe . B. ITEM TO BE USED BY (NAME OF POSITION): BC-7 sign installer C. ITEM WILL BE LOCATED AT (SITE): West Hawaii ~v~~rvmv~avvvvvvvvvvvvvrvvvvv~rvvvvvvvvvvvv?vvv~?~rvvvvvvvv~rv~~~evv III. CU~~tEN1' SIl°UA~'I®N A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Existing equipment sent from East Hawaii ~~m~~~m~~~~~~~~~~~~A~~~~~~~R~~~A.~RA~~~A~A~~~~A.~~~AA~A~~Am~~*~~~~~R~~~~~~R IV. B~®®TTIONA~ .lUSTI~IC/~~IOIsO Pion-jars to be used for sign installation and maintenance operations for anticipated acquisition of roads in limbo and west Hawaii sign installation and `~akd•~•~•~d~d~d•~~•~~•d•~•~•~~~kd~~ f•~k~~bd~•d~d6d•d akd~d•~d~d•d~~•d•~~R~•~~~d~~~•#~~~~~~k~dEd k.k~ SUBMITTED BY: ` v / T ~~~.~epartment Head F'OR ~~PAF2TM~IVT FI9VANC~ USA ®iNLY COMMENTS ,BUDGET: ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # ~m202 x/1/01 tl~S7' ~(1L~G~7' Check One: ? Vehicle (449) ? Office (450) ? Computer (454) ?X Misc. (480) ? DEPARTMENT: Public Works DIVISION: ~~ac CONTACT: E. Uchima PHONE: X61-8427 DATE. FahYYIAYV ~ a ~ ~nn~ FISCAL PERIOD: July 1, 200 1 to June 30, 200 2 A/C ~j~_ ~ I. ItE~ES~T' . A. ITEM: Torch and caddy for hot tave anplicatio~•PRIORITY # C. NUMBER: 1 D. UNIT COST: $ 1 000 E. TOTAL COST: $ I,QOQ F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: County ? State ? Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: J. ?X ADDITIONAL ITEM ? REPLACEMENT ITEM ®FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annua! Item Purchased (If Auto) Maint. $ . II. US~~ A. ITEM TO BE USED FOR (PURPOSES): Pavement markings installation and maintenance operations for anticipate acquisition o roa s in im o a west Haruaii~avamPnt markings nneratinnS_ B. ITEM TO BE USED BY (NAME OF POSITION): BC-7 signs and markings installer C. ITEM WILL BE LOCATED AT (SITE): West Hawaii v~~6~i~ii~1?H~vrvvvvvvrvvvvvvvvvvvvrvvvvvvi?vvvvvvvvvvvvvriviovv?~IVVi~Osasa? III. CUF~~~N'T' SIl`U~'TION A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Equipment sent from East Hawaii IV. 44®®I`T`IODVAL 3USTI~ICA`~`IOf~! Torch with caddy needed for hot tape application of stop lines and center line ~aarkings in high volume tra is areas. T is system wi prove e min imaian traffic rl a l a~~ 5--~' 1 n~-.1S1a~~~A~~ C~T~. °eX a t i O s ~~~t ~+~F+~F++R~d6d6~dEd6d6d ded~d dE~d~~d6~'hd6d~~~d~~~F+i~~dLd~~d~A~+~~+d6~~d~d•d d~d~~dEd ds.k~~d~+4 ~dP k~d6 SUBMITTED BY : ~ department Head ~OF2 D~'PARYN9EN'T OE ~INANC~ USA ONLY COMMENTS BUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. _ _ DEPARTMENT OF PUBLIC WORDS -AUTOMOTIVE DIVISION BUDGET NARRATIVE I+°~ 2002-03 ley elements and major points of i~aterest in our budget: Revenues: 010-34-3401.21 (Gas ~ Oil Cligs): Increase of $4,568 -This change is due to the fluctuating fuel costs from the vendors.. 010-34-3401.23 (Auto Repair Cligs): Increase of $52,651 -This change is due to increased repairs to vehicles ~ equipment in the fleet that are being kept longer due to budget cuts and zero increase future budgets. Expenditures: 010-181-5181.51-011 (Regular S~iW): Increase of $55,582 -This increase is due to the bargaining units pay raises. 010-181-5181.52-021 (Overtime SSW): Increase of $5,332- This increase is due to increase in repairs of equipment, vehicles and auxiliary generators from divisions and agencies. Due to the limited employees within the Automotive Division, overtime is necessary to accomplish these repairs. By doing more work in-house we will be increasing our revenues by $14,175. 010-181-5181.52-109 (Equipa~nent Repairs/1Vlaint): Decrease of $3,000 is due to more in-house repairs that will be done rather than contractual services. 010-181-5181.52-218 (Fuels ~ Lubes): Increase of $38,467- The fuel costs have increased tremendously due to the continuous monthly adjustments from the suppliers. As of this date 10/04/Ol the cost ~f super unleaded is $1.40 and diesel $1.34 per gallon. Future fuel increases are likely to be higher rather than decreasing in the future years, due to the uncertainty of the worlds fuel status. l~ud~et Alurativ~ Page 2 010-1~1-51g1.61e450 (Dce equip-Fitt-Furn): Decrease of S 1,00 Iletost of the pro ed a~eplaceanent equipanent are stall in good condition and seavaceable. ~Ve o~?ill replace these iteaaas at a later date in the future years to come. OlOQlg1-S1g1.61~5~ (~oinpatter Fquip ~c S®ft~are): Increase of $700 ~ VVe will be replacing a laser printer, which was scheduled for replaceanent an the Fisc~'Year 2001-02, `T`here is ~ pace increase in the cost ofthis printer. 010-1g1-51g1.61m4g0 ` c Eganip): Iaicaease of $1,200 - ®ur scheduled please for tiro Air Conditaoasing units to be replaced at the ~4.utoanotave Coa~faice ltooar~. Su ®ur overall budget has stayed wi the paaeters of FY 2001-02, with the exception of the IiCa~A bar ' ' $ unit pay increases and unpredictable cost of f~iels d lobes. ~,J std 1 Six 10~flont Progress Report in Meeting Program Objectives f®r ~ 2001-2002 1. Support the various County depaa~trnents/agencies islandwide with repair, maintenance and welding services, and by performing at least 90®/0 of these services by staff (versus contract). Received by staff 1,616 work orders, of which 1,585 were completed. C~aanpleted 1,43 work ®rders by staff, or 9fl%. Contracted out 147 work orders or 9%. 2. Reduce the average monthly repair backlog for the Construction section by 10%. °phc construction section uaanaged to coanplete Sg of their repair backlaag, which reduced the average monthly repair backlog to 52 or 23°/® less Haan P~ 2000 204fl. backlog moaathly averages: Construction 1?quipntent-32, Solid. ~~te-17, fielding-3. 3. Reduce the average monthly repair backlog for the Automotive section by 10®/0 Tl€c automotive secti®u did not asset this objective. ~'he backlog for repairs as compared to ~ 2Q00-2001 itacreased by 12 during the period duly 2041 l~eccmber 200fl, which Increased ties average m®®thly repair backlog to 2S. Reason for ties iaacrease iu this section is due to vacs®cies of two auto anechanics with injuries anal arc on workers' compensation leave. ~Ve anticipate filling both positions with limited term. appoieataaaents seed hopefully catch up the wark. Form B-201 7/ 1 /01 DEPARTMENT OF FINANCE PRIORITY LISTING NEW E UIPMENT DEPARTMENT: PUBLIC WORKS (ONE LIST PER DEPARTMENT) CONTACT: DIANE SHIRO PHONE: 961-8463 DATE: 11/O1/O1 FISCAL PERIOD: July 1, 2002 to June 30, 2003 DEPT. PRIORITY ITEM NUMBER COST O1 ENG 4-Wheel Drive Utility Vehicle, 6-cylinder, 4-door 1 $ 28,000 02 AD Room Air Conditioners 2 $ 2,200 03 AD Laser Printer 1 $ 2,200 04 AD Compact 4-door sedan 1 $ 16,000 OS ADM Personal Computer System 1 $ 1,700 TOTAL: $ 50,100 Form # B-20~ x/1/01 ~ ~°`1~ ~ ANC ~ ~ ~ ~7" Check One: ~ Vehicle (~i49) ? Office (450) ? Computer (454) ? Misc. (480) ? DEPARTMENT: PUBLIC WORKS DIVISION: ENGINEERING CONTACT: BEN ISHII PHONE: 961-8423 DATE: October 17, 2001 FISCAL PERIOD: July 1, 2002 to June 30, 2003 A/C 010-183-5183.06-449 I. ~~IES1r A. ITEM: 4-Wheel drive utility vehicle, 6 cylinder, 4dr B. PRIORITY # 1 C. NUMBER: 1 D. UNIT COST: $ 28,000.00 E. TOTAL COST: $.28,000.00 F. ANNUAL MAINT.: YR. 1: $ YR. 2: $ YR. 3: $ G. SOURCE OF FUNDS: ~ County ? State ® Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: I. DESCRIBE FEATURES NEEDED: 4-Wheel Drive, 4 doors, 6 cylinder, air conditioned J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ~ If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. Ford Explorer, 2 door 1991 60,903 $ 400 $ II. ~~~5 A. ITEM TO BE USED FOR (PURPOSES): Will be used to attend meetings, investigate complaints, conduct project and site inspections, travel to Hilo, etc B. ITEM TO BE USED BY (NAME OF POSITION): Kiran Emler C. ITEM WILL BE LOCATED AT (SITE): Hanama Place III. 1~~h6°ii ~I~~~fi~~~ A. DESCRIBE I•iOW WORK IS CURRENTLY PERFORMED: Currently using vehicle that vNill be replaced I~. ,4~~L~Ii'I®6~~~ ,711~'iPI~IC~`~I~NhB ~~~~~~~~~~a~~~~~a~~a~~~~~~~~~~~~~~~~~~~~~a~a~~~~~a~~~~~~a~~~~~~~~~a~~~ SUBMITTED BY: / / Department Head ~ ~~RTMIEIIVT ll°ilIVe4Rl~lE U~IE ~N~Y COMMENTS (BUDGET): A ION: ? Approved ~ Recommended, Amount: $ Q Deferred Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # ~3-202 7/1/01 811f ~ ll.~PM~d?7" Check One: ? Vehicle (449) ? Office (450) Computer (454) ® Misc. (480) ? DEPARTMENT: PUBLIC WORKS DIVISION: AUTOMOTIVE CONTACT: WALTER LUCAS PHONE: 961-8548 DATE: FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 010-181-5181.61-480 I. ll~ST' A. ITEM: ROOM AIR CONDITIONERS B. PRIORITY # 1 C. NUMBER: 2 D. UNIT COST: $ _ 1100 E. TOTAL COST: $ 2,200 F. ANNUAL MAINT.: YR. 1: $ 0 YR. 2: $ 100 YR. 3: $ 150 G. SOURCE OF FUNDS: X? County ? State ? Fed ? Other: H. IF LEASE OR RENT, DESCRIBE fiERMS: N/A I. DESCRIBE FEATURES NEEDED: J. ? ADDITIONAL ITEM ?x REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. 20-40-125 FEB 97 $ 20-40-126 FEB 97 $ ROOM AIR CONDITIONERS $ II. USES A. ITEM TO BE USED FOR (PURPOSES): AUTOMOTIVE CONFERENCE ROOM B. ITEM TO BE USED BY (NAME OF POSITION): ALL EMPLOYEES OF THE HILO AUTOMOTIVE DIVISION C. ITEM WILL BE LOCATED AT (SITE): HILO AUTOMOTIVE DIVISION v~rv~vvv~~v~~v~v~~v~vv~vv~v~~~?~~vvvv~~vvrvv~varv:~~~av~v~?v~v~v~~r~s~vo~~~ v~ III. CU~~~NT ~I~'UI~~I®E~B A. DESCRIBE HOW WORK IS CURRENTLY PERFORME®: USING TWO OLDER MODELS I1/. A®®IT'I®iV~L 7U~~I~ICAfiI®~! SUBMITTED BY: I l Department Head ~EPA~TM~NT ~IIVAIVC~ USA ®~19LY COMMENTS (BUDGET): ACTION ~ Approved ®Recommended, Amount: $ ©Deferred Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved 8-202 to requisition at the time of purchase. Form # ~T202 7/1/01 ~ ~~~fi T~ ~U®G~7` Check One: ? Vehicle (449) ? Office (450) ~ Computer (454) ? Misc. (480) ? DEPARTMENT: PUBLIC WORKS DIVISION: AUTOMOTIVE CONTACT: WALTER LUCAS PHONE: 961-8548 DATE: FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 010-181-5181.61-454 I. #t~111E~T A. ITEM: LASER PRINTER B. PRIORITY # 2 C. NUMBER: 1 D. UNIT COST: $ 2,200 E. TOTAL COST: $ 2200 F. ANNUAL MAINT.: YR. 1: $ 0 YR. 2: $ 240 YR. 3: $ 240 G. SOURCE OF FUNDS: ® County ? State ® Fed ? Other: H. IF LEASE OR RENT, DESCRIBE TERMS: N/A I. DESCRIBE FEATURES NEEDED: J. ? ADDITIONAL ITEM ~ REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. 20-40-106 OCT 93 $ HP LASER JET $ II. USES A. ITEM TO BE USED FOR (PURPOSES): PRINTING OF DOCUMENTS, AND FLEET-RELATED INFORMATION, ETC B. ITEM TO BE USED BY (NAME OF POSITION): SUPT. ALL CLERICAL POSITIONS, AND SUPERVISORS C. ITEM WILL BE LOCATED AT (SITE): HILO ADMIN OFFICE a~~v~vvs~a~vvv~+~rvvvvvr~r~~vvv~~~~~~~~vvvvvv~~vv~vvvvr~rr?~~r~~v~ III. CU~F~iEN°T SI"TU~!'TI®N A. DESCRIBE HOW WORK IS CURRENTLY PERFORMED: USING OLDER MODEL I~/. ~®~I~`I®NAL~ )USTI~IC~,~I®N SUBMITTED BY: [ Department Head ~®R ®~~ART6~EN7` ~INa4NCE USE ®N~Y COMMENTS (BUDGFT~: ACTION ? Approved Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # ~-202 7/1/01 ~~~~Q~/~ Check One: ® Vehicle (449) ? Office (450) Computer (454) ? Misc. (480) DEPARTMENT: PUBLIC WORKS DIVISION: AUTOMOTIVE CONTACT: WALTER LUCAS PHONE: 961-8548 DATE: FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C 010-181-5181.61-449 I. REQIaiEST A. ITEM: COMPACT 4 DR SEDAN B. PRIORITY # 3 C. NUMBER: 1 D. UNIT COST: $ 16,000 E. TOTAL COST: $ 16,000 F. ANNUAL MAINT.: YR. 1: $ 0 YR. 2: $ 100 YR. 3: $ 200 G. SOURCE OF FUNDS: ~ County ® State ? Fed ? Other: li. IF LEASE OR RENT, DESCRIBE TERMS: N/A I. DESCRIBE FEATURES NEEDED: J. ®ADDITIONAL ITEM REPLACEMENT ITEM ? FOR NEW POSITION ? NEEDED AS PART OF ANOTWER PURCHASE (EXPLAIN) ? If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased (If Auto) Maint. 20-41-1012 1991 54143 ~ C OF N 1693 $ IL USES A. ITEM TO BE USED FOR (PURPOSES): DPW AUTOMOTIVE PERSONNEL AND LOANER TO OTHER COUNTY AGENCIES. B. ITEM TO BE USED BY (NAME OF POSITION): AUTOMOTIVE ADMINISTRATION AND LOANER TO OTHER AGENCIES. C. ITEM WILL BE LOCATED AT (SITE): AUTOMOTIVE DIVISION-HILO vvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvv~~ vv III. CUF212EN°T SITUA.~`I®N A. DESCRIBE NOW WORK IS CURRENTLY PERFORMED: WE ARE CURRENTLY USING C OF H 1693 IV. A~®T'3'I®NAI~ )USTIEICA~'I®N C OF H 1693 IS DUE FOR REPLACEMENT ACCORDING TO OUR REPLACEMENT PROGRAM SUBMITTED BY: / / Department Head E®It ®E~e4Ft'i'MENT ®E EINe4NCE USE ®NLIf COMMENTS LBUDGET): ACTION ? Approved ? Recommended, Amount: $ ? Deferred ? Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. Form # B-202 7/ 1/01 ~.~ART1VlNT` INANC REQUEST TO E U.DG.~T NEW E~UIPMEN7' Check One: Vehicle (449) Office (450) X Computer (454) Misc. (480) DEPARTMENT: Public Works DIVISION: Administration CONTACT: Diane Shiro PHONE: 961-8463 DATE: 11/1/O1 FISCAL PERIOD: July 1, 200 2 to June 30, 200 3 A/C: 010-173-5173.06-454 I. REQiTEST A. ITEM: Personal Computer S stem B. PRIORITY # 1 C. NUMBER 1 D. UNIT COST $ 1,700 E. TOTAL COST: $ 1,700.00 F. ANNUAL MAINT.: YR 1: $ YR. 2 $ YR. 3 $ G. SOURCE OF F[JNDS: X County State Fed Other: H. IF LEASE OR RENT, DESCRIBE TERMS I. DESCRIBE FEATURES NEEDED: Basic PC System with MS Office Professiona197 Local Area/Wide Area ready J. ADDITIONAL ITEM X REPLACEMENT ITEM FOR NEW POSITION NEEDED AS PART OF ANOTHER PURCHASE (EXPLAIN X If replacement, list item (s) to be replaced by this purchase: Date Mileage Annual Item Purchased If Auto Maint. _ 20-01-0502 or 0506 A rp 97 $ n z.va... ..x.a,.__..l6~aF,., . x..r... -_fS 4ce6nA.rri2zn .,i~sv-.tm.~Y .~:.i_°vY*~u"Sii ....v ..a.. _ti:-a,:,_;~{.. II. USES A. ITEM TO BE USED FOR (PURPOSES): Computer workstation B. ITEM TO BE USED BY (NAME OF POSITION): Assistant Account Clerk or Clerk II (Administration Personnel) G ITEM WILL BE LOCATED AT (SITE): PW Administration Office III. CURRENT SITUATION DESCRIBE HOW WORK IS CURRENTLY PERFORMED: Existing computer workstation IV. ADDITIONAL JUSTIFICATION SUBMITTED BY: 11 / O1 / O1 Department Head FOR DEPARMENT OF FINANCE USE ONLY COMMENTS BUDGET): ACTION: Approved Recommended, Amount: $ Deferred Denied SIGNED: DATED: / / Budget Administrator APPROVED: DATED: / / Mayor Note: Attach approved B-202 to requisition at the time of purchase. DEPARTMENT OF PUI3LIC WORKS -ENGINEERING DIVISION BUDGET NARRATIVE FY 2002-03 Our total budget for FY 2002-03 amounts to $1,700,350 which is an increase of $6,889 or 0.4% over the current year budget of $1,693,461. Our total operating and equipment expenses actually decreases $11,750 and our salary and wages increases $18,639. Key elements and major points of interest in our budget: Revenues: 010-34-3401.51 (Engineering Division Service Charge to Project): Increase of $40,000 -This change is to reflect the increased amount of Federal-Aid projects that is anticipated. 010-34-3401.52 (Engineering Division Service Fees -Other): New revenue account ($140,000 anticipated) -Engineering Division will now be charging special revenue agencies for surveying, drafting and engineering services performed. Design & Investigation Expenditures: 010-183-5183.02-115 (Misc. Contract Services):. Increase of $700 -This increase is for e-mail services for Engineers. Currently utilizing four e-mail addresses of the entire Division. This has at times caused inefficiency in the retrieval of messages. 010-183-5183.06-449 (Motor Vehicle): Increase of $10,500 -This increase is for the replacement of CH 1696. The 1991 utility vehicle is 10 years old and is in poor condition. Although this vehicle has only 63,000 miles, according to the West Hawaii mechanic the engine leaks oil and will require major repair work. PLJ~~IC WO1ZI« ENGINEERING 1. Submit to the County Council, by December 30, 2001, a resolution that establishes a new permitting procedure for the installation of privately owned and maintained residential consumer waterlines. Objective Achieved. Resolution to establish a procedure for waterlines was passed by the Hawaii County Council on January 24, 2001. 2. Submit to the County Council, by December 30, 2001, a bill amending Chapter 22 of the Hawaii County code to establish a road dedication procedure. V6'e are currently drafting a bill to establish a road dedication procedure by amending Chapter 22 of the Hawaii County Code. 'This proposed bill will be submitted to the County Council subsequent to adoption of other amendments to Chapter 22 currently under review and discussion by the County Council. 3. Respond to or process 85% of all time sensitive documents, such as subdivision, change of zone and variance applications, etc. by their stipulated deadline. Objective Achieved. Tracking subdivision applications only. Processed 80 applications returned 69 on or before stipulated deadline or approximately 86%. 4. Respond to or process 75% of all materials that do not have stipulated deadline such as construction and grading plans, complaints, environmental matters, etc. within two weeks. Objective Achieved. 145 grading permits and 61 plans review processed. 165 reviewed within 2 weeks or approximately 80%. 5. Provide same day service for 85% of all permits issued by the Division, including building permits. 168 construction permits and 1,759 building permits processed. 1,560 issued the same day or approximately 81 % issued the same day. Backlogs caused by volume of work in Kona. Six Month Progress Report on Program Objectives for FY 2001-02 I'~LT~~,IC WOIZ~~ _ _ ]El\TGIN]EERIl\TG 6. Contract 80% of all approved Federal Aid bridge projects by June 30, 2002. 42% of approved Federal Aid bridge projects have been contracted or are completed. An additional 10 to 25% will be contracted by June 30, 2002. The other projects (4 projects) have run into unforeseen delays involving right-of- way acquisition and environmental objections. We will continue to address these issues. 7. Contract the construction of 50% of the County's ADA Curb Cut Implementation schedule by June 30, 2002. We have completed 14% of the curb ramps that are required by the implementation schedule. The County is entering into a revised agreement with the plaintiffs of the ADA lawsuit that amends the implementation schedule. According to the agreement, the implementation schedule won't require any curb ramps to be constructed by June 30, 2002. Per the revised agreement, we will catch up with the original implementation schedule by June 30, 2003. Six Month Progress Report on Program Objectives for FY 2001-02 25 Aupuni St., Hilo, HI 96720, Rm. 106, Ph 961-8331, Fax 961-8410 ~ ~ x 6 a ; ~ ~ I?at~ Febnx~ny 27,2002 To: Dennis K.W. Lee, Director of Public Works From: Stanley Takemura, Building Division Chief Ite: Fiscal Year 2002-2003 Budget Highlights `The overall Building Division budget for fiscal year 2002-03 is essentially the same as the previous year. An increase in salaries mandated by union agreements has been offset by slight decreases in operational costs. As in previous budgets funding of contract work for maintenance of facilities has been reduced with some facility maintenance being deferred to future years. Based on this current budget there should be no reduction in the level of building permit and inspection services. I't7~LIC ti1TOIZI~~ BUILDING 1. Complete the plan review of residential permits within 10 calendar days, 90 % of the time. The Building Division has been able to complete the revieav of residential plans within 10 calendar days when all required permit information has been included. 2. Complete requested inspections within 4 working days, 90 % of the time. The inspectors have been able to meet the 4 working day inspection deadline at least 90% of the time except for those areas visited only once per week. 3. Schedule and complete 50 % of routine (non-critical) maintenance and repair requests within 30 calendar days of receipt of request. The Building Division carpenter shop has been able to complete 75% of routine maintenance and repairs request within the 30 calendar day period. ~l. Input 20 % of addresses assigned prior to 1992 onto a computer file by 6-30-02. Approximately 14,000 pre-1992 addresses have been added to the building database. Based on the estimated 65,000 buildings on the island this represents about 22% of possible addresses. 5. Adopt new building, plumbing, and electrical codes by 6-30-02. Due to staff shortages and a high volume of construction activity the Building Division staff has not been able to complete drafts of the proposed changes. Adoption of the code revisions will most likely not occur until the end of 2002. Six Month Progress Report on Program Objectives for FY 2001-02