HomeMy WebLinkAboutCOM 0558.000 2000-2002 3a~~%®g h~4y
Harry Kim William Talcaba
~a ~=a,
Mnyo+' Director
~ ~ ~ Nancy E. Crawford
• a~:::.~~..~r>
~i'~: +r Mo Deputy Director
4Tp°®F•NO•`~
cou~~y Of
FAnance I)epart>rnent
25 Aupuni Stree[, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 • Fax (808) 961-8248
March 12, 2002
Honorable James Arakaki, Chairperson and
Members of the County Council
Hawaii County Council
25 Aupuni Street
Milo, Hawaii 96720 ,
Re: Operating budget
inclosed is a bill for an ordinance amending the Operating Budget by
appropriating a $230,900 HI Impact Grant from the U.S. Office of National Drug
Control Policy. This grant will be used to combat the methamphetamine drug
problem in the County of Hawaii by conducting various sting operations.
If there are any questions, please do not hesitate to call the Police Department.
G"~F~i ~
William Tak ba
Director of Finance
APPROVED:
~'l~
Harry Kim
Mayor
Enc.
cc: Polic°
s// ~
Cognm. I+dos
File No<
Mef. C~~t~ ~ ~
Form ~-52
7~18J91
IOEP.~~ENT OF FJCNANCE.
REOUESfi FOR CQUNCI~ A~I'ION
®FP~tIdT: POLICE D~fiE: 6 02
B°P~FF CONTACT: G?~.Y ~~s~Q. ~UBJC$~FSB ~AG~R P~IODIF: ~..,~.~,°74
~OUEST:
To create an account entitled "HI Impact Grant" for $230,900.00 under
the following object codes:
115 $207,120
450 $3,000
454 $10,000
480 $10,780
To enter into a contract witf'~ the U.B. Office of National Drug Control
Policy to provide funding under the III Impact Grant.
E. C GR S C,AT U A HEFTS S
The U.B. Office of ~3ational Drug Control Policy is providing funds to
combat methamphetamine drug problem in the County of` ~iawaii by
conducting sting operations. 'The grant includes thy: purchase of
egaaipa~ent, travel costs, overtime and the supplies necessary to conduct
these operations.
BAR 6 ZD~~
sIGNE~a: --"~"f
D~fi~
L~ENCE x. HtrNA
~BBIBT,~NT POLICE cxIE~`
d~CTING ~~LIC~ cxz~F
G~:.~lOiT SUl~~lO~A.~Y
Say lament to 8-52, ~e oast €or Council Action
Type of Grant A pro riation being re nested: (New or an additional ap ro riation)
New (for this fiscal year period). C~~ Additional appropriation (to an existing grant);
Is a draft agree~rpent attached? Has the original grant notification bee~~ transmitted to
Yes ? No Council? [J Yes ? No
Name of Grant Program: ~I Inspect
Grantor: U.S. Glee o€ National I)~•ug Conta°ol Policy
County Grantee Department or Agency: Police I)epartrnent
County Grantee Contact Person: 1Lieutcnt li~enry Tavares Phone Number: 961-2253
Amount of Grant: $230,900.00
Grant Period (Commencement 8i Completion): January 1, 2002 - I2ece~nber 31, 2002
Purpose of Grant: To comlaat tt®c metlaamplietamia~e drug problem in tlae County o€ Hawaii by
coa~ducting various sting operations.
County Match required?: ? Yes ~ No
If yes, Matching Amount? Budgeted in account#
In-kind? Explain:
Explanation:
County's personnel requirements: Amount of new position(s)?
Qty: Permanent: ? Temporary: Duration:
Full-time: ? Part-time: Time Element:
Qty: Contractual: ? Explain:
Explanation:
Additional Comments about Grant:
B-52 Grant Summary Form
~atv
l-tarry Kim cr James S. Correa
,-14ayar f 1• Police Chief
ti9~ • A
.~A.•• ~g~e p`4
qy.Q ~.~Ayi
POLICE DEPARTI@~IENT
349 Kapiolari Street • Hilo, liawaii 96720-3998
(8081935-331 I Fax (808) 961-8869
March 4, 2002
Mr. Kurt F. Schmid
National HIDTA Director
The National HIDTA Assistance Center
8401 Northwest 53rd Terrace, Suite 2.08
Miami, Florida 33166
Dear Mr. Schmid:
SUBJECT: HAWAII INTERAGENCY MOBILE POLICE APPREO-TENSION GRIM
INITIATIVE(S)/HAWAII HIDTA, GRANT NO. 12PHIP504 - $230,00.00
(GRANT PEf21(JD: JANUARY 1, 2002 TO DECEMBER 31, 2002)
Pursuant to your request of February 8, 2002, enclosed is the signed Award with
Special Conditions for the above project.
Should you require further information, please contact Acting Lieutenant Marshall
Kanehailua of our Hilo Vice Section at (808) 961-2340.
Thank you for the support afforded our agency.
Sincerely,
" ~
JA RREA
POLICE CHIEF
MK:if
Enclosure
'~pFtES10Fh~
~ EXECUTIVE ~JFFICE OF TIDE I'ItESIDENT
.i7 ~ CI
~0 3~ ~ ~ OFFICE OF NA'T'IONAL DRUG CON'T'ROL POLICY
''r~-~'~.~,d~°``~tiTJ ~'M~st~itagt®n, D. C. 20503
~~~3..~
February 8, 2002
Chief James Correa -
Hawaii County Police Department (I-Iilo & Kona)
349 Kapiolani Street
Hilo, HI 96720
Dear Chief Correa:
We are pleased to inform you that an Award, Grant Number #I2PHIP504, has been
approved in the amount of $230,900.00. This award to the Hawaii County Police
Department (Hilo & Kona) will support Hawaii Interagency Mobile Police Apprehension
Crim initiative(s) at the Hawaii High Intensity Drug Trafficking Area (HIDTA).
The original and one copy of the Award with Special Conditions are enclosed. If you
accept this award, sign both the Award and Special Conditions and return a copy to The
National HIDTA Assistance Center in Miami. Keep the original copy of the Cooperative
Agreement Award and Special Conditions for your file.
Ey accepting this award, you assume certain administrative and financial responsibilities
including the timely submission of all financial and programmatic reports, resolution of all
interim audit findings, and the maintenance of a minimum level of cash-on-hand. Should
your organization not adhere to the terms and conditions of this award, it is subject to
termination for cause or other administrative action as appropriate.
If you have any questions pertaining to this grant award, please feel free to contact Phuong
DeSear at 202-395-6739.
inc y,
urt F. Schmid
ational HIDTA Director
Enclosures
Executive Office of the President t~~lA~
Office of National Drug Control Policy Cooperative Agreement Page 1 of 6
1. Recipient Name and Address 4. Award Number: I2PHIP504
Hawaii County Police Department (I-Iilo ~4c Kona,
349 Kapiolani Street -
S.Project Period: 1/1/2002 to 12/31/2002
Hilo, HI 96720 Hudget Period: 1/1/2002 to 12/31/2002
1 A. Recipient IRS/Vendor No. 6. Date: 2/8/2002 7. Action
2. Subrecipient Name and Address 8. Supplement Number ~ Initial
~ Supplemental
2A. Subrecipient IRS/Vendor No. 9. Previous Award Amount
3. Project Title 10. Amount of This Award $230,900.00
Hawaii Interagency Mobile Police Apprehe Sion Crim initiative(s)
11. Total Award $230,900.00
12. Special Conditions (Check, if applicable)
~X The above Cooperative Agreement is approved subject to such conditions or limitations as are set
forth on the attached 5 page(s).
1. Statutory Authority for Grant: Public Law 107-67
AGENCY APPROVAL RECIPIENT ACCEPTANCE
14.'1°yped Name and "title of Approving ONl.1CP I5. Typed -Name and Title of Authorized Recipient
Official Official
Acting Police Chief Lawrence K. Mahuna
Kure F. Schmid for Chief James Correa
Office of National Drug Control Policy Hawaii County Police Department (Hilo &
16. Signat re of p oving ONDC Official 17. Signature of Authorized Recipient Date
02-26-02
18. Accounting Classification Code 19. HIDTA AWARD
Executive Office of the Precedent AWARI3
Office of rational Drug Control policy Cooperative Agreement Page 1 of 6
1. Recipient Name and Address 4. Award Number: I2PHIP504
Hawaii County Police Department (Hilo & Kona
349 Kapiolani Street
S.Project Period: 1/1/2002 to 12/31/2002
Hilo, HI 96720 Eudget Period: 1/1/2002 to 12/31/2002
1 A. Recipient IRS/Vendor No. 6. Date: 2/8/2002 7. Action
2. Subrecipient Name and Address 8. Supplement Number ~ Initial
~ Supplemental
2A. Subrecipient IRSNendor No. 9. Previous Award Amount
3. Project Title 10. Amount of This Award $230,900.00
Hawaii Interagency Mobile Police Apprehe lion Crim initiative(s)
11. Total Award $230,900.00
' 12. Special Conditions (Check, if applicable)
~X The above Cooperative Agreement is approved subject to such conditions or limitations as are set
forth on the attached 5 page(s).
1. Statutory Authority for Grant: Public Law 107-67
AGENCY APPROVAL RECIPIENT ACCEPTANCE
14.`1`ype Nain~ an Title o Approving ONf3~P 15. `T'ype Name and Title o Authorized Recipient
Official Official
Acting Police Chief Lawrence K. Mahuna
Kurt F. Schmid fOr Chief James Correa
Office of National Drug Control Policy Hawaii County Police Depamnent (Hilo &
16. Signs a of p oving ONDC Offic'al 17. Signature of Authorized Recipient Date
02-26-02
18. Accounting Classification Code 19. HIDTA AWARD
Office of National Drug Control Policy Attachment to Ava~ard # I2PIiIP504
Page 2 of 6
Award Recipient: Hawaii County Police Department (Hilo ~i. Kona)
HIDTA: Hawaii
Initiative: Hawaii Interagency Mobile Police Apprehension Crim initiative(s)
Project Contact: Lt. Henry Tavares
Award Amount: $230,900.00 Award Period: 1/1/2002 to
12/31 /2002
ONDCP Contact:
All requests for payment and inquiries should be submitted to:
The National HIDTA Assistance Center
8401 Northwest 53rd `T`errace, Suite 208
Miami, Florida 33166
(305) 7163270
A. Conditions
1. The award is based on the detail budget attached to the application submitted for
this initiative. This is your approved budget for the initiative and any deviation must
comply with the reprogramming requirements as set forth in the ONDCP Guidelines.
I3. General Provisions
1. This award is subject to:
a. the Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments, also known as the "Common
Rule",
b. the Certif cations Regarding Lobbying, Debarment, Suspension and Other
Responsibility Matters; Drug-Free Workplace Requirements; Federal Debt
Status, and Nondiscrimination Statutes And Implementing Regulations.
c. the audit requirements of OMI3 Circular A-133,
d. the cost principles contained in OMB Circular A-87, and
e. the administrative guidelines contained in ONDCP's Financial and
Administrative Guidelines.
Office of National Drug Control Policy Attachrnent to Award # I2PIIIP504
Pagc 3 of 6
2. Payment Basis
OM13 Standard Form 270 -Request for Advance or Reimbursement" shall be used to
request payment. Copies of invoices, payroll registers, and canceled checks must
accompany the SF 270 to provide documentation for the reimbursement request. Request
for advances will be accompanied by detail specifying the obligation. Documentation of
how the advance was spent must be submitted before another advance or reimbursement
can be requested. Funding for this award is authorized to be paid on a monthly basis.
Payments will be made via Electronic Fund Transfer to the award recipient's bank account.
Recipients are therefore requested to provide the following information in 131ock 10 of the
SF 270: bank name, bank address, bank telephone number, point of contact at the bank,
American Bankers Association (A13A) number, and account number. This will provide the
banking information needed to make payments to the proper bank account. The bank must
be FDIC insured. It is desirable that the bank be a member of the Federal Reserve System.
The account must be interest bearing. (All payments greater than $25,000 must be made
by EFT. Recipients must request a waiver from this provision for payments less than
$25,000).
I'rxcept for interest earned on advances of funds exeanpt under the Intergovernmental
Cooperaction Act (31 U.S.C. 6501 et-seq.) and the Indaan Self-DeterYnination Aet (23
U.S.C. 450), grantees and subgrantees shall progntly, but at least quarterly, remit
interest earned on advances to ONI~CP. 'The grantee or subgrantee nay keep interest
amounts up to S100 per year for adBxtinistrative purposes. (21 CFIt Bastion 1403.211)
3. Reporting Requirements
Financial Status Reports (OM13 Standard Form 2b9) will be required quarterly during the
award period and at the end of the award. Performance reports will be required as
specif ed in the Program Guidance.
Note that the final financial reports should be cumulative for the entire award period.
Performance Reports: Due as specified in the Program Guidance.
Financial Status Reports (O1VIl3 Standard Forrn 269) should be submitted to Office of
National Drug Control Policy, 750 17~h Street, N~V, Washington DC 20503. Attn:
Phuong DeSear, RooYn 538. Phone: 202-395-6739, Fax: 202-395-5176.
Office of National Drug Control Polley Attaclaa~ent to Award I2PIIIP~04
Page 4 of 6
Special Conditions
IND'I'A Cooperative Agreements
`The following special conditions are incorporated into each award document.
1. In order to provide for compatibility, integration, coordination, and cost
effectiveness in the use, procurement, and operation of ADP systems, equipment, and
software, recipients are encouraged anal authorized to enter into joint purchase or service
agreements on a reimbursable or nonreimbursable bases with other HIDTA award
recipients. Award recipients are authorized and encouraged to enter into joint purchases or
service agreements with other I-IIDTA award recipients.
2. No federal funds shall be used to supplant state or local funds that would otherwise
be made available for project purposes.
3. The operating principles found in 28 CFR Part 23, which pertain to information
collection and management or criminal: intelligence systems, shall apply to any such
systems supported by this award.
Prior to expenditure of conf dential funds, the award recipient or subrecipient shall
sign a certification indicating that he or she has read, understands, and agrees to abide by
all of the conditions pertaining to conftdential fund expenditures as set forth in Attachment
B to the ONDCP Financial and Administrative Guide for Cooperative Agreements. This
certification should be submitted to the Assistance Center.
5. 'The award recipient agrees to account for and use program income, including but
not limited to asset forfeitures, in accordance with the "Common Rule" and the ONDCP
Financial and Administrative Guide for Cooperative Agreements. Moreover, the use of
program income must be consistent with the National Drug Control Strategy.
6. dVhere furniture has been approved in the budget, the recipient will make every
effort to utilized existing State and local surplus property prior to the purchase of any
furniture, including computer furniture or items of similar nature.
7. The award recipient Ynay not use designated aircraft assigned to 1-IIDTA-approved
task operations and initiatives for the transport of VIP Executive(s) or similar
circumstances not relating to the goals and objectives of state and local law enforcement
programs.
8. The budget submitted with the proposal is approved.
®ffice of National Drug Control Pokey Attachment to Aevard # IZPI3IP504
Page 5 of 6
Reprogramming between budget categories within the same agency and initiative requires
the approval of the respective I-€IDTA Director and must be in accordance with procedures
established by the Executive Committee.
Reprogramming of funds between agencies or initiatives requires the written approval of
the ONDCP I-IIDTA Office, regardless of the dollar value of the reprogramming.
In all cases the recipient is responsible for maintaining detailed records of the
reprogramming activities and forwarding notification to your HIDTA Director regarding
reprogramming activities as they occur.
9. The recipient agrees to comply with the organizational audit requirements of OMi3
Circular A-133, "Audits of State and Local Governments." The management letter must
be submitted with the audit report. Audits must be submitted no later than thirteen (13)
months aRer the close of the recipient organizations audited fiscal year. The submission of
the audit report shall be as follows:
An original and one copy shall be sent to the cognizant Federal Agency. Also, a
copy of the audit report shall be sent to ®ffice of National Drug Control Policy,
750 17`h Street, NW, Washington DC 20503. Attn: Phuong DeSear, Room
538. Phone: 202-395-6739, Fix: 202-395-5176.
10. The recipient agrees to submit operation reports as defined in the Current Year
Program Guidance.
11. Equipment acquired under the grant program must be used by the recipient in the
program or project for which it was acquired as long as needed, whether or not the project
or program continues to be supported by Federal funds. When no longer needed for the
original program, the equipment may be used in other activities supported by the Federal
agency. The recipient may dispose of the original equipment when no longer needed or
supported by the grantor agency.
Inventory lists must be supplied to the I-IIDTA Director to facilitate the sharing of
equipment within and between the I'lIDTAs. Items to be inventoried include
Communications, Computer & Related- Equipment, Surveillance Equipment, Photo,
Vehicles, Video, and Weapons.
12. The recipient will be permitted to designate funds that would be matched or shared;
however, these matched or shared funds will not constitute an obligation on behalf of the
recipient.
Office of National Drug Control Policy AttacfaYaaent to Award # I2PI3IP504
Page 6 of 6
13. budget item submissions for equipment and other contract items are accepted as
best estimate only and are not deemed- approved at that price. Recipients are required to
assure such items are not currently available, are not duplicative or excessive, and should
make market surveys and obtain the best prices available.
14. The recipient acknowledges that failure to submit an acceptable Equal Employment
®pportunity Plan (if recipient is required to submit one pursuant to 28 CFR section
42.302), that is approved by the Office of Civil Rights, is a violation of its Certified
Assurances and may result in the suspension of the drawdown of funds.
15. The recipient agrees to complete and keep on file, as appropriate, Immigration and
Naturalization Service Employment Eligibility Verification Form (I-9). This form
is to be used by recipients of federal funds to verify that persons are eligible to work
in the United States.
Iti?rCIPILNT ACCEPTANCE O~ SPECIAL CONDITIONS
Typed Name
Title
(Signature) Date
~l~d.~~ ~~1.~,~,1 Fiscal Year: 20fl2
IIIDTA Location: ;ila~s+aii Grant: I2,P11ifIP504
Task Force: Ila~vaii Iasteragency 1Vlotsile Police Apprehension Critne Task Force (I-II III?[PACT)
Recipient Agency: I~Iaavaii County Police I?cpartenent (Ililo c4c Kona)
Resource Agency: I3avraii County Police Ilcpartenettt (I$ilo ~i Kona)
®vertipne: Position ¢Iours Rate AQnount
Overtime pool for 21 officers 1.00 102,500.00 $102,500
Total ®vertime: $102,500
"Travel: Purpose Amount
Inter-island investigations $6,000
Inter-island meetings $4,000
Inter-island conferences $4,000
Inter-island training $6,000
Mainland investigations $8,000
Mainland training $6,000
Total Travel: $34,00
Services: lvlaane Months Rate Aanoun~
Rental of vehicles for covert operations 12 $1,166.67 $14,000
Phone lines for electronic connectivity 12 $400.00 54,800
- Nextel cellular service (8 phones) 12 $720.00 $8,640
Training ~c conference fees 12 $500.00 $6,000
Total Services: $33 440
Equipment ®escription Qty Unit Price Amount
Desktop Computers 2 $2,000.00 $4,000
Laptop Computers 2 $3,000.00 $6,000
Copier, fax ~c printer unit 2 $1,500.00 $3,000
Digital camera 2 $2,000.00 $4,000
Video camera 2 $1,250.00 $2,500
3'elevision/VCRunit 2 $600.00 $1,200
Digital projector 2 $1,000.00 $2,000
Nextel phone 8 $135.00 $1,080
Total E ui ment: $23,780
Supplies: lolacne l~ionths Rate Amount
Miscellaneous office supplies 12 $41.67 $500
Miscellaneous vehicle expenses 12 $140.00 $1,680
Total Supplies' S2,180
Other: Purpose Amount
PE/PI $35,000
Total Other: $35,000
°I°otal: $230,900
Page 2 of 4