HomeMy WebLinkAboutCOM 0140.081 2000-2002 ~4Y 43F dp
bl~.rry Ism Jarrees S. Correa
?Mayor t % < t Police Chiej
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Co~nfiy of Hawaii `
3~9 Kapiolar> Street • Rilo,:Hawaii 96720-3998 , ; ;
arCtlt 6, 2 ®®2 (808) 9s:•3-3311 • Fax (808) 961-8869
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CoPlianc~ ~?ith ®rdinaaac~ X80. 01-55, S~ction7
Na31t~ C9g (arallt Pr®g~'al~: ~iI Impact
P~deral or Stag Grantor: U.S. ®fgic~ og atio~al Drug
Control Policy
County Grant~:~ Department/~g~ncy: County Polio D~partm~nt
Grant ~o.:
Aaonount of Grant: $230, X00.00
1~ount o~ County etch: $0.00
3~i02,'i8
County ~tevenue & ~en~itures Accts : ~~st-~~~'n~~ ~~o- ? o ~ ~q..-~3
Grant Period: ~'anuary 1, 2002®D~cember 31, 2002
Purpose o~ Gra~at: ~o ccmbat the methamphetarnine (ICE) drug groblem
in the County o~ ~ia~aii by conducting various
stil~s~ ~~Seratiol~.1~.
If final report rec~uir~:d by grantor? yes
~lotigication Attached: yes
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~ Ja?n~s S. Correa
4-iarry Kim , a~
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P®LICE DEPARTMENT
349 Kapiolani Streee Hilo, Hawaii 96720-3998
(8081935-331 I Pax (808) 961-8869
March 4, 2002
Mr. Kurt F. Schmid
National HIDTA Director
The National HIDTA Assistance Center
8401 Northwest 53rd Terrace, Suite 208
Miami, Florida 33160
Dear Mr. Schmid:
SUBJECT: HAWAII INTERAGENCY MOBILE POLICE APPREHENSION CRiM
INITIATIVE(S)/HAWAII HIDTA, GRANT NO. 12PHIP504 - $230,J00.00
(GRANT PERIOD: JANUARY 1, 2002 TO DECEMBER 31, 2002)
Pursuant to your request of February 8, 2002, enclosed is the signed Award with
Special Conditions for the above project.
Should you require further information, please contact Acting Lieutenant Marshall
Kanehailua of our Hilo Vice Section at (808) 961-2340.
Thank you for the support afforded our agency.
Sincerely,
JA RREA
POLICE CHIEF
MK:if
Enclosure
_ _ _ _
.-rpRE5lpFNt
. EXECUTIVE OFFICE OF TIIE PIdESIDENT
y,,W OFFICE OF NATIONAL DRUG CONTROL POLICY
W w +~6 T~
~~''"+~~,e~"'~; Wasteingtore, D. C, 20503
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ski
February 8, 2002
Chief James Correa
Hawaii County Police Department (Hilo & Kona)
349 Kapiolani Street
Hilo, HI 96720
Dear Chief Correa:
We are pleased to inform you that an Award, Grant Number #I2PHIP504, has been
approved in the amount of $230,900.00. This award to the Hawaii County Police
Department (Hilo & Kona) will support Hawaii Interagency Mobile Police Apprehension
Crim initiative(s) at the I-Iawaii High Intensity Drug Trafficking Area (HIDTA).
The original and one copy of the Award with Special Conditions are enclosed. If you
accept this award, sign both the Award and Special Conditions and return a copy to The
National HIDTA Assistance Center in Miami. Keep the original copy of the Cooperative
Agreement Award and Special Conditions for your file.
By accepting this award, you assume certain administrative and financial responsibilities
including the timely submission of all financial and programmatic reports, resolution of all
interim audit findings, and the maintenance of a minimum level of cash-on-hand. Should
your organization not adhere to the terms and conditions of this award, it is subject to
termination for cause or other administrative action as appropriate.
If you have any questions pertaining to this grant award, please feel free to contact Phuong
DeSear at 202-395-6739.
inc ' y,
urt F. Schmid
i ational HIDTA Director
Enclosures
Executive Office of the President AWAY
Office of 1`tationa! Drug Control Policy Cooperative Agreement Page ! of 6
1. Recipient Name and Address 4. Award Number: I2PHIP504
Hawaii County Police Department (Hilo cot Kona
349 Kapiolani Street
S.Project Period: 1/1/2002 to 12/31/2002
Hilo, HI 96720 Budget Period: 1/1/2002 to 12/31/2002
1 A. Recipient IRS/Vendor No. 6. I3~e: 2/8/2002 7. Action
2. Subrecipient Name and Address 8. Supplement Number ~ Initial
Supplemental
2A. Subrecipient IRSNendor No. 9. Previous Award Amount
3. Project Title 10. Amount of This Award $230,900.00
Hawaii Interagency Mobile Police Apprehe Sion Crim initiative(s)
11. Tata1 Award $230,900.00
' 12. Special Conditions (Check, if applicable)
~X The above Cooperative Agreement is approved subject to such conditions or limitations as are set
foreh on the attached 5 page(s).
1. Statutory Authority for Grant: Public Law 107-67
AGENCY APPROVAL RECIPIENT ACCEPTANCE
14. Type Name an 'T'itle of Approving O[vI~CP l5. "I`}rpe Name and Title o Autlxoraze Recipient
Official Official
Acting Police Chief Lawrence K, blahtana
Kure F. Schmid for Chief James Correa
Office of National Drug Control Policy Hawaii County Police Department (Hilo &
16. Signat a of p oving ONDC O~c'al 17. Signature of Authorized Recipient Date
02-26-02
18. Accounting Classification Code 19. HIDTA AWARD
Oftlce of National Drug Control Policy Attacla~nent to Ao~vard # I2P~IIP504
Page 2 of 6
Award Recipient: I-Iawaii County Police Department (Kilo &c Kona)
IIIDTA: I-Iawaii
Initiative: I~Iawaii Interagency Mobile Police Apprehension Crim initiative(s)
Project Contact: Lt. I-Ienry Tavares
Award Amount: $230,900.00 Award Period: 1/1/2002 to
12/31 /2002
ONDCP Contact:
All requests for payment and inquiries should be submitted to:
`The National I-IIDTA assistance Center
8401 Northwest 53rd Terrace, Suitc 208
Miami, Florida 33166
(305) 716-3270
A. Conditions
1. The award is based on the detail budget attached to the application submitted for
this initiative. `This is your approved budget for the initiative and any deviation must
comply with the reprogramming requirements as set forth in the ONDCP Guidelines.
B. General Provisions
1. This award is subject to:
a. the Uniform Administrative Requirements for Grants and Cooperative
Agreements to State and Local Governments, also known as the "Common
Rule",
b. the Certifications Regarding Lobbying, Debarment, Suspension and Other
Responsibility Matters; Drug-Free Workplace Requirements; Federal Debt
Status, and Nondiscrimination Statutes And Implementing Regulations.
c. the audit requirements of OMB Circular A-133,
d. the cost principles contained in OMB Circular A-87, and
e. the administrative guidelines contained in ONDCP's Financial and
Administrative Guidelines.
Office of National Drug Control Policy Attacleenent to Ave~ard # I2IslEIIP504
Page 3 of 6
2. Payment Basis
OME Standard Form 270 -Request for Advance or Reimbursement" shall be used to
request payment. Copies of invoices, payroll registers, and canceled checks must
accompany the SF 270 to provide documentation -for the reimbursement request. Request
for advances will be accompanied by detail speci$yying the obligation. Documentation of
how the advance was spent must be submitted befare another advance or reimbursement
can be requested. Funding for this award is authorized to be paid on a monthly basis.
Payments will be made via Electronic -Fund `t`ransfer to the award recipient's bank account.
Recipients are therefore requested to provide the following information in t3lock 10 of the
SF 270: bank name, bard address, bank telephone number, point of contact at the bank,
American Bankers Association (AEA) number, and account number. 'This will provide the
banking information needed to make payments to the proper bank account. 'The bank must
be FDIC insured. It is desirable that tl~e bank be a member of the Federal Reserve System.
The account must be interest bearing. (All payments greater than $25,000 must be made
by EF'T. Recipients must request a waiver from this provision for payments less than
$25,000).
Except for interest earned ore advances of fiends exempt under the Intergovernenenta!
Cooperaction Act (31 1~.S.C. 5501 et seq.) and flee &ndiaee Self Detereninatiesn Act (23
iJ.S.C. 450), grantees and seebgraeets shall proently, but at least quarterly, remit
interest earned on advaeaceg to DNDCIP. `Flee g~°aeatee or seebgraeetee €nay keep interest
ageeounts up to $100 per year for administrative purposes. (21 CFIt Sectioes 1403.211)
3. Reporting Requirements
Financial Status Reports (OMI3 Standard Form 269) will be required quarterly during the
award period and at the end of the award. Performance reports will be required as
specified in the Program Guidance.
Note that the final financial reports should be cumulative for the entire award period.
Performance Reports: Due as specified in the Program Guidance.
Financial Status Reports (®IVID Standard Foras~: 269) should be submitted to Office of
National Drug Control Policy, 750 17`h Street, NVV, '~ashieegton DC 20503. Attn:
Phuong DeSear, I3ooe~t 53g. Phone: 202-395-6739, Fax: 202-395-5176.
_ _
Office of Ivlational Drug Control Policy Attach~aaent to Award # I2Pl~IIP5fl4
Page ~ of 6
Special Conditions
IIID'TA Cooperative Agreements
The following special conditions are incorporated into each award document.
1. In order to provide for compatibility, integration, coordination, and cost
effectiveness in the use, procurement, and operation of ADP systems, equipment, and
sofl~vare, recipients are encouraged and authorized to enter into joint purchase or service
agreements on a reimbursable or nonr~imbursablu leases with other I-IIDTA award
recipients. Award recipients are authorized and encouraged to enter into joint purchases or
service agreements with other I-IIDTA award recipients.
2. No federal funds shall be used to supplant state or local funds that would otherwise
be made available for project purposes.
3. The operating principles found in 28 CFR Part 23, which pertain to information
collection and management or criminal intelligence systems, shall apply to any such
systems supported by this award.
4. Prior to expenditure of confidential funds, the award recipient or subrecipient shall
sign a certification indicating that he or she has read, understands, and agrees to abide by
all of the conditions pertaining to confidential fund expenditures as set forth in Attachment
~ to the ONDCP Financial and Administrative Guide for Cooperative Agreements. This
certification should be submitted to the Assistance Center.
5. The award recipient agrees to account for and use program income, including but
not limited to asset forfeitures, in accordance with-the "Common Rule" and the ONDCP
Financial and Administrative Guide for Cooperative Agreements. Moreover, the use of
program income must be consistent with the National Drug Control Strategy.
6. Where furniture has been approved in the budget, the recipient will make every
effort to utilized existing State and local surplus property prior to the purchase of any
furniture, including computer furniture or items of similar nature.
7. The award recipient may not use designated aircraf3 assigned to IIIDTA-approved
task operations and initiatives for the transport of VIP executive(s) or similar
circumstances not relating to the goals and objectives of state and local law enforcement
programs.
8. The budget submitted with the proposal is approved.
Office of National Drug Control It olicy Attachment to Award # I2PI~iIP504
Page 5 of 6
Reprogramming between budget categories within the same agency and initiative requires
the approval of the respective I-III7TA Director and must be in accordance with procedures
established by the Executive Committee.
Reprogramming of funds between agencies or initiatives requires the written approval of
the ONDCP IIIDTA Office, regardless of the dollar value of the reprogran~ning.
In all cases the recipient is responsible for maintaining detailed records of the
reprogramming activities and forwarding notification to your HIDTA Director regarding
reprogramming activities as they occur.
9. The recipient agrees to comply with the organizational audit requirements of OM13
Circular A-133, "Audits of State and Local Governments." The management letter must
be submitted with the audit report. Aa~dits must be submitted no later than thirteen (13)
months after the close of the recipient organizations audited fiscal year. The submission of
the audit report shall be as follows:
An original and one copy shall be sent to the cognizant Federal Agency. Also, a
copy of the audit report shall be sent to Office of National Drug Control policy,
750 17ah Street, NW, "~~a'asiFington DC 20503. Attn: Pl~uong DeSear, Doom
53g. Phone: 202-395-6738, ~aac: 202-335-5176.
10. The recipient agrees to submit operation reports as defined in the Current Year
Program Guidance.
11. Equipment acquired under the grant program must be used by the recipient irn the
program or project for which it was acquired as long as needed, whether or not the project
or program continues to be supported by Federal funds. When no longer needed for the
original program, the equipment may be used in other activities supported by the Federal
agency. The recipient may dispose of the original equipment when no longer needed or
supported by the grantor agency.
Inventory lists must be supplied to the HIDTA Director to facilitate the sharing of
equipment within and between the I-IIIITAs. Items to be inventoried include
Communications, Computer &i Related Equipment, Surveillance Equipment, Photo,
Vehicles, Video, and Weapons.
12. The recipient will be permitted to designate funds that would be matched or shared;
however, these matched or shared funds will not constitute an obligation on behalf of the
recipient.
Office of National Drug Control Policy Attachment to Avvarci # I2PIiIP504
Page 6 csf 6
13. 13udget item submissions for equipment and other contract items are accepted as
best estimate only and are not deemed approved at that price. Recipients are required to
assure such items are not currently available, are not duplicative or excessive, and should
make market surveys and obtain the best prices available.
14. T°he recipient acknowledges that failure to submit an acceptable Equal Employment
®pportunity Plan (if recipient is required to submit one pursuant to 28 CFR section
42.302), that is approved by the (3f~ace of Civil bights, is a violation of its Certif ed
Assurances and may result in the suspension of ~e drawdown of funds.
I5. The recipient agrees to complete and keep on file, as appropriate, Immigration and
Naturalization Service Employment Eligibility Verification Form (I-9). 'T'his form
is to be used by recipients of federal funds to verify that persons are eligible to work
in the United States.
ItECIPIEN'I' ACCEP`T'ANCE OF` SPIECIAL CONDITIONS
Typed Name
Title
(Signature) Date
Lld.~ I~~t~.~l ~p~~ F;scal veer: 2002
HII9TA L®satl®n: I'Ia~vaii Grant: I2PkITI'S04
Task Eorce: Hawaii Interagency 1blolails Police Apprehension Cringe `I°ask T+orce (HI Ili'~ACT)
Recipient Agesecy: I-Iavdaii County Police I~elsartment (I-Iilo ~i Kona)
Resource Agency: I-Iawvaii Cos~nty Palace Department (Hilo di Kona)
®verti¢aae: Position Ilours Rate Amount
Overtime pool for 21 officers 1.00 102,500.00 $102,500
'T`otal ®vertirete: $102,500
Travel: Purpose Amount
inter-island investigations $6,000
Inter-island meetings $4,000
Inter-island conferences $4,000
lnter-island training $6,000
Mainland investigations $8,000
Mainland training $6,000
Total Travel: $34,000
Services: lmlame IdTonths Rate Aanount
Rental of vehicles for covert operations 12 $1,166.67 $14,000
Phone lines for electronic connectivity 12 $400.00 $4,800
- Nextel cellular service (8 phones) 12 $720.00 $8,640
'Graining & conference fees 12 $500.00 $6,000
Total Services: $33 440
1?quipment Description Qty Unit Price Amount
Desktop Computers 2 $2,000.00 $4,000
Laptop Computers 2 $3,000.00 $6,000
Copier, fax ~z printer unit 2 $1,500.00 $3,000
Digital camera 2 $2,000.00 $4,000
Video camera 2 $1,250.00 $2,500
TelevisionNCR unit 2 $600.00 $1,200
Digital projector 2 $1,000.00 $2,000
Nextel phone 8 $135.00 $1,080
Total Equipment: $23,780
Supplies: lelame R9onths Ttate Amount
Miscellaneous office supplies l2 $41.67 $500
Miscellaneous vehicle expenses 12 $140.00 $1,680
Total Supplies: $2,180
tither: Purpose Amount
PE/I'I $35,000
'Total Other: $35,000
Total: $230,900
Pace 2 of 4