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Home My WebLink AboutCOM 0050.022 2000-2002 ~~SVfOS h4~ Harry Kiwi ~ ~ ~y'~l William Takaba Mayor Director es .~~T „ ~ :"~P`` Nancy E. Crawford e ®s'a~' Deputy Director COl1Il~y Of ~~V~'~11 Finance Departanent 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808)961-8234 • Fax (808)961-8248 i_.:~ r•>> April 16, 2002 ~ , _ The Honorable James Arakaki, Chairman, _ and Members of the Hawaii County Council County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman Arakaki and Members of the County Council: SLTEJECT: Transfer of Funds April 1 through April 15, 2002 Attached is a Report of Transfers Authorized showing transfers made from April 1 through April 15, 2002. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the deparhnent that requested the transfer. Sincerely, Deanna Sako Controller Attachments G'®Yi[TYY< NOs ' File I~Io. Ref. ~o: Ref. bate ~p ~ °o, °o, °o, °o, °o, ~ °o °o °o °o o° O N O O O N M ~ ~ N V Q N N O) H C O f0 ~ ~ N ~ C5 ~ T C O) ` C O ~ (L ~ ~ ~ ~ ] O U ~ f6 C U ~ f0 ~ ~ ~ ~ ~ r M f0 O N N N ~ O ej- ~ ~ 6~-- O ~ ~ V O O W r ~A l0 to l1') O O O O O C 0 0 0 0 O N 0 0 0 N M ~ to N Q ~ N N ~ N O O N a ~aa ~ ~ ~ ~ ~ ~ ~o ~ m o m a~~i ~ ~ N ~ ~ C Q cp O O ~ ~ C7 U U a. O ~ ~ O M r ~ ~ N P- O ~ ~ ~ ~ ~ ~ O ~ O V LL t0 O O O lq LO Ln In 1L ~ ~ O O O ~ 'V N C C C O O f0 l!1 ~ ~ ~ °F3 N d ~ y ~ ~ ~ ~ C C C ~ ~C7C7U~ ~ ~ ~ y N d ~ O O O ~ ~ ~ d ~ ~ W ~ ~ Q ~ ~ ~ ® L O N O M ~ CO ~ ~ ~ a- r ~ r Form #:A-102 Revised: 07/01 11 ~~aa tt DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION: ADMINISTRATION CONTACT: GALEN KUBA PHONE: 961-8084 DATE: 04 / 04 / 02 FISCAL PERIO®: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085-601-5604.28-115 GLASS RECYCLING PROGRAM $ 43,200.00 TOTAL: $ 43 200.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085-601-5604.21-115 RECYCLING PROGRAM $ 43,200.00 TOTAL: $ 43 200.00 EXPLANATION (Provide complete explanation): 5604.28: Funds available from the 10% administration costs allowable from ADF funds (10% of $432,000 received last FY and this current FY) according to HRS 342G-84(c) Deposit into environmental management special fund; distribution to counties 5604.21: Funds needed for the Greenwaste Diversion Grant program SUBMITTED BY: 'v~"'~"'~_~~ DATE: '1`r Department Head ACTION: Recommend Approval _ Recommend Deferral -Recommend Denial Signed: DATE: / / D L Director of Finance -Approved _ Deferred Denied Signed: DATE: ~ I ~ / D ayor Transfer No. 13 Form #:A-102 (;Q`f N'~ Q~ Revised: 07/01 ~~jj °y~~y ~e ~~la;~~~ l 1 dJ ~~~~a~~i'~ DEPARTMENT: Office of Management DIVISION: Office of Housing & Comm. Dev. CONTACT: Edwin S. Taira PHONE: 961-8379 DATE: / / FISCAL PERIOD: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-951-5951.18-115 C of H Tenant-Based R/A $ 224,000.00 TOTAL: $ 224 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-951-5951.23-115 Hale Ulu Hoi III Rehab $ 224,000.00 TOTAL: $ 224 000.00 EXPLANATION (Provide complete explanation): The Hale Ulu Hoi III Renovation Project was awarded $500,000 in HOME funds. The OHCD proposes the transfer of an additional $224,000 to this project. The bids received for the renovation work exceeded the budget estimates. In order to comply with ADA, Lead- Based Paint and other federal requirements, the OHCD anticipates that there may be additional requests. Our experience with renovation projects are that after work begins, more unanticipated cost items are discovered. SUBMITTED BY: ~i~~~l ~ DATE: ~S< l~l o Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: ~ / ~t / ~ Z' Director of Finance Approved ~ Deferred Denied Signed: DATE: / f / b~ Mayor Transfer No. 14 Form #:A-102 ~®UNTY ~AW,+Q,~~~ Revised: 07/01 AA ~~~~~9~~~~ DEPARTMENT: Office of Management DIVISION: Office of Housing & Comm. Dev. CONTACT: Edwin S. Taira PHONE: 961-8379 DATE: / / FISCAL PI:ItIOD: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 0 ] 0-951-5951.18-115 C of H Tenant-Based R/A $ 275,000.00 TOTAL: $ 275 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-951-5951.26-115 Hualalai Elderly Housing $ 275,000.00 TOTAL: $ 275 000.00 EXPLANATION (Provide complete explanation): This project was already awarded $500,000 of HOME funds (010-951-5951.26-115). The OHCD proposes the transfer of an additional $275,000 to this project based on the following: a) Recent changes in the IRS tax credit laws have decreased the funding that has been allocated to the project, thus creating a shortfall in project funding; b) The project also experienced unanticipated Change Orders; and c) Without the infusion of additional HOME funds, the project cannot close on schedule. Without the closing of the project, rental assistance and operating funds cannot be received. As scheduled, the project has begun occupancy to meet the Tax Credit time line. If the project does not close as scheduled, the project will not have enough operating funds to manage the project and rental assistance will not be available so tenants may have to leave the project. SUBMITTED BY: DATE: / / Z apartment Head ACTION: Recommend Approval ~ Recommend Deferral Recommend Denial Signed: DATE: ~ / ~ / ~ L Director of Finance Approved !Deferred _ Denied Signed: ~ DATE: 'l / b ~ ayor Transfer No. 15 ~ ~ Form #:A-102 COl1NTY O~ Fi3AWAl`I Revised:07l01 p~ py~~ p~ DEPARTMENT: Planning DIVISION: CONTACT: Roy Takemoto /Sandy PHONE: 961-8288 DATE: 04 ! 11 / 02 FISCAL PERIOD: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-141-5141.01-011 Regular S&W $ $2,000.00 TOTAL: $ 2 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-141-5141.10-115 Misc Contract Service $ 2,000.00 Refund of Planning Fees TOTAL: $ 2,000.00 EXPLANATION (Provide complete explanation): Transfer from our Regular S&W account for refund of planning fees. At this time our FY 2001-02 refund budget of $3500 does not support the increase in planning fees that have recently occurred. In addition to our $3500 budgeted amount we have already transferred and used an additional amount of $5,150. With a current balance of $568 and two refunds totaling $1,050 to process, a transfer of funds is necessary to cover the pending refund as well as have a balance available for other refunds throughout the remainder of the fiscal year. Funds are currently available for transfer from the Regular S&W account due to vacant positions throughout the fiscal year. This requested amount does not affect the recent reduction to the S&W accounts. Note: For our proposed FY 2002-03 budget we are requesting an increase in our refund account to hopefully avoid this situation in the future. SUBMITTED BY: ~ DATE: ~ ! 1 ~ Department Head ACTION: ! Recommend Approval _ Recommend Deferral Recommend Denial Signed: DATE: / t1 / D~ Director of Finance Approved _ Deferred Denied Signed: DATE f ~ ~Y / ~ ~ ;Mayor Transfer No. 16 1 ~