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Home My WebLink AboutCOM 0050.024 2000-2002 v~sv os H Kim ~ William Takaba arty ~~~~izs Director Mayor ee 18'%T a Nancy E. Crawford ~'N~ Depury Director County of I-~awaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808)961-8234 • Fax (808)961-8248 ~ May 22, 2002 , ; ~L The Honorable James Arakaki, Chairman, ~ and Members of the Hawaii County Council County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 , Dear Chairman Arakaki and Members of the County Council: SUBJECT: Transfer of Funds May 1 through May 15, 2002 Attached is a Report of Transfers Authorized showing transfers made from May 1 through May 15, 2002. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Deanna Sako Controller Attachments Cort>irri. No. • File ~Ta~~ flex. T`~s: :Ref. I3;~ °o °o °o °o °o ~ °o °o °o ~ c 00000000 0o ao 7 0 0 0 0 0 (6 O O O CD 0 0 0 0 0 0 a' O 00 M Ln Q~ n~~~ N O ~ I~ O r N fa O ~ U LlJ U O ~ U O y a~i ~ ~ o~~~-~uaQ u.IUU.~~ c ~ ~ U ~ a~ m o ~~~U Oyu Q ~ ° o i c_ c d ~ ~ y ~ ~ 1].. C C ® C j ~ f~9 ~ O f0 f0 UY ~~v~i~~ r~.s~ N N E CO M O M N O O N O O O O O O CO N 1n lA l0 r ~ ~ N N N N N N 61 r~ Ln lf) lt7 In LO l(7 ~ Ll) ~ O O~ 0 0 0 O O O~ 0 0~ ~ Q N ~ N O~ (OD O N N O O N ~ ~ O_ U aci ~ ~ c ~ ~ ~ ~ ` ~c c ~ u~ ~ ~ ~ aiS U ~f U N 3 ~ `~O C ' d C C ~ 0 ~ ~ ~ ~ ~ ~ N N X 0 0 0 0 ~ O ~ N O O ~ ~ tNC1 IN ~ ~ l1) O Q E Or ~ c ~ U U ~ ~ • - N > N d ~ lb. L41 0. N N ~ ~ C ~ O ~ ~ ~ ~ ~ d `D N O j N N N O O ~ ~ ~ O O O O ~ p~ r r W ~ ¢ 6, ~ ~ ~ j t[7 ~ ~ ~ Q uu O ` _ ~ ~ N N N N Form #:A-102 ~A~i~~`~ Revised:07/01 ~s~°~° g~~ ~s DEPARTMENT: POLICE DIVISION: ADMINISTRATION CONTACT: Gary Maesato PHONE: 961-2274 DATE: 04 / 29 / 02 FISCAL PERI®®: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-201-5203.20-480 Admin Equip -Misc. Equipment $ 24,000.00 TOTAL: $24 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-201-5206.02-235 Hilo CID -Misc. Materials & Supplies $ 7,000.00 010-201-5212.22-115 Kona CID -Misc. Contract Services 7,000.00 010-201-5215.04-115 Investigating Cause of Death 5,000.00 010-201-5215.06-115 Police Sobriety Testing 5,000.00 TOTAL: $ 24 000.00 EXPLANATION (Provide complete explanation): Funds are available under the equipment account due to a decrease in the number of each equipment requested. The radio shop equipment for the motor vehicles were cut from 25 to 15. The number of replacements were low for this past year and it is anticipated there will be enough for this fiscal year. Funds are needed to cover unanticipated costs for supplies necessary for investigations, forensic services and sobriety testing services. SUBMITTED BY: ~ DATE: ~ / / ~ ~ Department Head ACTION: Recommend Approval Recommend Deferral Recommend Denial "V Signed. DATE: l 3 ~ / D y Director of Finance /Approved ~ Deferred ~ Denied Signed: DATE: ' S l ~ / d a"'~ ayor Transfer No. 19 Form #:A-102 Revised: 07/01 pQ~~ ~~,ee DEPARTMENT: POLICE DIVISION: ADMINISTRATION CONTACT: Cary 1Vlaesato PHONE: 961-2274 DATE: 04 / 29 / 02 F1SCe4L. PERI®®: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-201-5215.12-115 Statewide Marijuana Eradication CTY $ 7,000.00 TOTAL: $ 7 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-201-5215.13-115 Statewide Narcotics Task Force C'I'Y $ 7,000.00 TOTAL: $ 7 000.00 EXPLANATION (Provide complete explanation): The Statewide 1Vlarijuana Eradication will use most of its agency match next fiscal year. The prior Statewide Narcotics Task Force which ended on 9/30/01 used a portion of this fiscal years County match account. This left a shortage for the new grant which started on 10/1/O1. The grants do not coincide with the County's fiscal year and may need use funds from another fiscal year. SUBMITTED BY: DATE: / ~ partment Head ACTION: ®Recommend Approval ~ Recommend Deferral ~ Recommend Denial Signed: DATE: ~o / D L Director of Finance Ap roved ~ Deferred ~ Denied Signed: DATE: 5 / ( / 9 y Mayor Transfer No. 20 Form #:A-1o2 C®UNTY F°IAW.A,I`I Revised: 07/01 DEPARTMENT: Fire DIVISION: FIREWORKS ENFORCEMENT CONTACT: Gerald Makino PI•iONE: 969-7912 DATE: 04 / 26 / 02 FISCAL IaERlO®: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 1. 010-221-5222.01-011 Fireworks Enforcement S ~ W $ 2468.76 TOTAL $ 2468 76 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 2. 010-221-5221.10-480 Fire Protection -Misc. Equipment $ 2468.76 TOTAL: $ 2468 76 EXPLANATION (Provide complete explanation): 1. The Fireworks project has been completed this fiscal year. 2. Funds will be used to purchase copier for Inspectors. SUBMITTED BY: DATE: 4 / 25 / 02 e rtment Nead ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: "~~U~ d DATE: / $ / D ~ Director of Finance ~Appr ed ~ Deferred _ Denied Signed: DATE: S I °l I by ayor Transfer No. 21 Form #:A-102 (;®~N1"Y Q~ Revised: 07/01 11 ~ lY~ DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Laurence Capellas PHONE: 961-8339 DATE: 5 / 8 / 02 FISCAL PERIOD: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085-601-5604.01-011 Landfills -Reg S&W $ 30,000.00 085-601-5604.01-021 Landfills -Overtime S&W 40,000.00 085-601-5604.02-341 Landfills - Misc Charges 40,000.00 TOTAL: $ 110 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085-911-5911.93-341 Landfills -Workers Compensation $ 110,000.00 TOTAL: $ 110 000 00 EXPLANATION (Provide complete explanation): 011- Funds are available based on estimated monthly average for the remaining two months of the fiscal year. 021- Funds are available based on estimated monthly average for the remaining two months of the fiscal year. 341 -Funds are needed for settlement of two (2) workers compensation cases and for the remaining two months of the fiscal year. SUBMITTED BY: ~ ' 'm°'~_ DATE: ~ / ~ / department Head ACTION: ( Recommend Approval ~ Recommend Deferral ~ Recommend Denial Signed: DATE: ~ / ~ / D Z Director of Finance Approved _ Deferred -Denied Signed: DATE: 5 / I ° / ~ y Mayor l Transfer No. 22 ` 7 t. f .J fJ Form #:A-102 6i6.~~~~~ ~,1Q~~I`~ Revised: 07101 ~~ss ~g~~A~ g~ ~m7~ ~~lil~~ DEPARTMENT: Planning DIVISION: CONTACT: Roy Takemoto /Sandy PHONE: 961-8288 DATE: OS / 06 / 02 FBSC/~L P'Iml~l®®: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-141-5141.01-011 Regular S&W $ 60,100.00 TOTAL: $ 60 100.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-141-5141.02-112 Mileage $ 2,900.00 010-141-5141.02-115 Misc Contract Services 43,700.00 010-141-5141.02-227 Office & Comp Supplies 3,000.00 010-141-5141.02-341 Misc Charges 3,200.00 010-141-5141.06-450 Office Equip-Fixt-Fern 6,600.00 010-141-5141.06.480 Misc Equipment 700.00 TOTAL: $ 60,100.00 EXPLANATION (Provide complete explanation): Funds are currently available for transfer from the Regular S&W account due to vacant positions throughout the fiscal year. See attachments for additional explanation. SUBMITTED BY: DATE: ~ I p l ~ ~ epartment Head ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: _ DATE: S / 1~ / DY Director of Finance /pproved ~ Deferred _ Denied Signed: DATE: S b Z j- Mayor Transfer No. 23 q~~~ MAY 6, 2002 PLANNING DEPARTMENT ATTACHMENT TO REQUEST TO TRANSFER FUNDS EXPLANATION At this time we request a transfer of funds in the amount of $60,100. Our OCE balance in April was at approximately $14,594. As of May 6, 2002 we're down to $12,438. OCE projections for the remainder of the fiscal year total $64,766 (see attachment). Projected June 30, 2002 OCE balance is at a deficit of $50,172. Explanation for deficit: Acct Item Budget Expenditure Approx. Deficit 112 Director Mileage $ 0 $ 4,800 $ 4,800 115 Hearing Officers $ 15,000 $ 22,500 $ 7,500 115 Transcription Svc $ 6,000 $ 30,000 $ 24,000 115 Clerical Svc -Kona $ 0 $ 12,120 $ 12,120 227 Computer Supplies $ 1,500 $ 3,400 $ 1,900 Total $ 22,500 $ 72,820 $ 50,320 • Mileage ---Monthly mileage allowance for Planning Director. • I-Iearing Offacers - Increase in contested cases. • Transcription Service -Unable to fill the BOA Secretary position. • Clerical Service for Kona Office - For the period ofJune-November 2001, the Zoning Clerk who provides clerical service at the Kona office was out on personaUfamily leave. During that period, temporary clerical service was used on an as-needed basis. • Computer Supplies -Added expense for printer ink cartridges for the various types of printers located throughout our office. No longer supplied by the County supply room. Additionally, as recommended by Data Systems we no longer purchase the cheaper remanufactured cartridges due to possible damage it may cause the printer. A transfer in the amount of $50,200 is requested to cover the projected June 30, 2002 OCE deficit. In addition to that we request a transfer in the amount of $9900 to our OCE and Equipment accounts. This transfer would cover the cost of Aupuni Center and Kona office items recently approved for purchase by the Executive Review Committee. • Aupuni Center Items $ 9,865 File Cabinets /Dismantling & Assembly of Rolling Files /Refrigerator /Bookshelf & Steel Storage Cabinet With Lock /Business Cards /Fumigation of Files / Adjusting of Multi=Eunc Machine /Hot Water Dispenser • Kona Office $ 900 Printer Server for Kona Office /Copier Rental for Kona Office 1 ~nuso 00 0 0 00 0 0000000 0 a~~ao 006 eo 0 00 0 0000000 o N Q I~OI~ ~fBN ~ CV O MO C 0000®00 to {~NtA CEO O O MM O 0000000 (C ~ r$®~ ?~(O f0 cp O MMMCOtiMO ti O Q S O N O r e- r CO O ~ M NM ~-M M ~ E9-? Ef3 Ef-3 6~J FF! B~ f~? Efl (fA Ef3 Eh? EA E~ Ei? E3D ~ EfT ~ - I M ~ 0 0 0 ~ O ~ O r = In lA ~ ~ i 0 N N ~ 69 ff} EA (f! Sd$ Ef3 ~ ~ O~ O~ ~ ~ 0 0 0 0 0 O ~ 0 0 0 0 0 O 0 0 0 O O ® O 0 0 0 0 0 O ~ GOOCD OM O CO 00000 O er to O N N th M M CO 1~ M N L6J lf9 v M ~ ti CO O6 ff! Ef3 69 69 @A H f9-? ER EA 69 ER ~ Q3p ~Cl6170 0 0 O O O 0 0 O O O O 00 M O M O P~ O O O O O O O ~ M (D N tl~ 1~ 0 N O 0 O O O O O CD 1~ CO M O CO O M M O O O CO UQ Ln ti ~ 1t'9 1~ ~ ei' e- O M CO lA ~ ~ 1019 N ~ G T ~ N d3 6'3 69 64 E~d3 P,SA 4d3 4i4 EA Cop SfJ Q33 EiD ~ ~ W G W ~ ~ O ~ ~ ~ ~ 06 ~ C~ ~ ~ f® ~ ~ sMi' N O 08 ~ M ~ M ~ 4~3 Ei9 Cf! Efl ff3 Q$D E~ ~ ~ ~ ~ ~ O O CO O to ~ O O O O O O OM ~ QF'~0~06~ ~ r PN M Mitd°~4'ef'~ ~ Q N ~ ~ ~ O ~ ~ ~ ~ N O I.U ~ d ~ ~ S ~ V N ~ ~ U O ~ wm O N X ~ V ~ O J N O ~ Q ~ X V .Q ~ S~ ~ Q ~ ~ ~ ~ C vJ ~ ~ O M (n O V9 f6 M ~ ~ 3 ~ -v ~ ~ i~ U ~ a~ O ~ ~ N o8 N c 111 ~ U o~~' c,~iaeao ~ ~ ~ ~co ~ ~~cnma~~~ ~ x i~ ~ ~ n ~ ~ . 0e a~ ~ c v m a~i v ~ a~Q~~ u~~.a°®vJU.IOCYU O N (II ~ 'O ~ 6B ~ O ~ ~ N ~ ~ ~ ~ ~ ~ O ® ~ 0~ f" ~ O~ N N O O N O O D8 ® C O H O O~ ~ O V~ V V U U V V U V~ O Q ~ ~ m v ,o ~ ~ v ~ 'c ~ 'c 'c 'c 'c 'c 'c ~ ~ Q Q12: 9C Il. ~ Q~Q~CQ~QQQQ~Q~Y ~ N L4J ~ N Q) N ~ ' Q ~ C N O N 7 N N N O ~ O ~ `O ~ O ~ O ~ i `O i N •i, M ~ M ® M ~ i NO O Q O ~ O ~ O~ Q ~ I O PLANNING DEPARTMENT REQUEST TO TRANSFER FUNDS PLANNINf~ DEPARTMENT RE(aULAR OPEI~ATINta EXPENDITURES, APRIL -JUNE 2002 S&W EXPENDITURES, APRIL 30 -JUNE 2002 011 Regular S&W _ ~ _ $245,939.00 021 ~ Regular Overtime S&W /Aupuni Center Move OT $ 8,750.00 099 Re ular Misc S&W - TA, Night Shift, Meals, Etc $ 2,480.00 TOTAL S&W, APRIL 30 -JUNE 2002 _ $ 257,169.00 - OCE EXPENDITURES, APRIL -JANE 2002 101 Ex ress Serviee / Kona Mailouts $ 112.25 1.02 Line Service - Tele hone, Fax, Modem, Wang, DSL $ 1,969.00 104 Site Inspections / ESRI Conference / O(f Island Trips / PC Overnight $ 7,013.00 Mt s / Seminars J Etc. 106 Au uni Center Envelo es, Letterhead $ 550.00 Computer Maint & Repairs /Wang Maint /Annual Copier Maint /Arc 109 Info SW Maint /Color Plotter Maint / Transcriber, Recorder, PA Maint / $ 16,054.90 Misc E ui Re airs & Maint 112 PC, BOA, Arborist, Director Milea e $ 3,180.00 115 Hearing Officer Contracts / Transcri tion Service _ $ 22,000.00 218 Fue! $ 50.00 225 Bonin & Plannin Law Publications $ 500.00 227 Office:Supplies /Computer Printer Supplies /Drafting & GIS Supplies $ 4,340.00 / PC, BOA Su lies /Clerical Printer Cartridge 235 Misc Supplies - Arborist, BOA, PC, Drafting, Tax Maps /Air Circulation $ 3,727.00 Device /Aupuni Center Vertical Blinds 337 Internet-Subscription Service /News aper Subscri bons $ 1,310.00 340 Emplo ee Service Awards 2 $ 10.00 341 Facilities Fee /Meals - Arborist, PC, BOA / TMK License Fee /Misc $ 3,950.00 TOTAL OCE, APRIL -JUNE 2002 $ 64,766.15 EOtU1PMENT EXPENDITURES, APRIL -JUNE 2002 454 Arc View Licenses $ 3,500.00 480 Lanier Transcriber/Recorder $ 1,000.00 TOTAL EQUIPMENT, APRIL -JUNE 2002 $ 4,500.00 OTI~ER EXPENDITURES, APRIL -JUNE 2002 10115 Refund of Planning Fees $ 2,585.00 'TOTAL OTHER, APRIL -JUNE 2002 $ 2,585.00 TOTAL EXPENDITURES, APRIL - .TUNE 2002 $ 329,020.15 020505 Attachment To Transfer 2 11:41 AM / 5/6/02