HomeMy WebLinkAboutCOM 0050.025 2000-2002 ~atY Oi y~~
Harry Kim aP'~c~ ~ ' William Takaba
Mayor ~ Drrector
am ,tr~
~ sc Nancy E. Crawford
.Cpg OF•1lP~
Deputy Director
c®~~ty ®f~~~~~
Finance I)epartanent
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808)961-8234 Fax (808)961-8248 r-
~
r
June 3, 2002 ~
The Honorable James Arakaki, Chairman,
and Members of the Hawaii County Council ,
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
May 16 through May 31, 2002
Attached is a Report of Transfers Authorized showing transfers made from May 16
through May 31, 2002. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Deanna Sako
Controller
Attachments
r
File :~TS~.
Ref. To;
lief. f3~±e
O O O O O O O O O O O O O
O O O O O O O O O O O O O
0 0 0 0 x 0 0 0 0 0 0 0 0
7 N 0 0 CO l1~ 0 0 I~ 0 0 0 ~
ei' O O N 0 0 0 a1 0 0 0 N
N O O r l1y In r~ M O to O N
r r r ~ N
M Lf)
~ a
~ ~ ua w ~
~~~0 aO~a
~ off fl) ~p O o$ U O' U C O"
CA C Cn c I~ c 7 W
7 ~ ~ O
® U U y m o a~ci U o
E> v d o c o w
aQ~° cn~? o~ ~ o
~ ~ `c~ U w LL. ~ o
c > 3~~~ m L d
Q m m
~ U ~ ~ 2 1` Q ~ i~ ~ U
r r r N O N CO O
O O N O O O O O r O O r
O M CO N N CO r lf) ~ r
I--~ O O r o0 O N N O N O M N
N N N ~i` O N~~ N l1~ r N
lC) lA to l() L() In l1') l0 In l!') l0 ~
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O
O O O O O O O O O O O O O O O O O O O
0 0 0 0 0 0 0 0 _r 0 0 0 0 0 0 0 0 0 0
7 N 0 0 0 0 0 0 O O O O In N 0 0 0~ ~
O~ 0 0 0 0 0 tf~ O O M l0 O r 0 0 0~ N
Q CO W N N CO ~ ZT N In r M N 00 N M I tC) O N
N r r ~
O
O
N
_ ~
M ~ ~
~ ~ ~U~V ~~~U
~ c o~ U~I O' c otS O
U3~ ~ a~~OU~ ° a~cn
a~ ~ ~ ~ ~ ~ aEi ~ ~ O v E a~i v ~ a`~i
O ~ ~ ~ ~ ~ ~ ~ ~ ~ a~ a~ ~ m ~ ~ ~ ~
car .o ~o ~ ~ ~ -O ~ c m a~i ~ aci m c aci U a~i
co o ~ ~ m~~UU ~ c~~ c c~
~ a> ~ ~ 2 U O
~ ~ ~ ~ ~ ~ in c~ ~ m m ~ ~ ~ a
0
~ r c^ r r r N N~ r N
~ O O O O O O O O O r c- M ~ O O O O
~ ~ N h 00 C CV N M N r ~ ~ N ~ i- ti
~ 0 0 0 r O O N N N N O O N O M N
LL N N N N N N~~ N t9' U7 N~ N
Q ~ tf~ ~ to ~ ~ 11~ ~ ~ ~ ~ ~ tf7 ~ ~ to lI~ ~
d
h
~ ~ ~ O
a~i ~f ~S otf U
® c1 ~ y ~ O L N
~ ~ i~ ~ ii ~ U u:.
N
~
~ 7 aci aci aci m aci aci aci aci
~ C7 C7 C7 C7 C7 C~ C7
~ ~
~ y N N N N N N N N
~ d> O O O O O O O O
~ ~ p_ ~ ~ N N N N N M
Q ~ ~ LO In In In l!7 In
~ `
~ni
~ N N N N N N M M
Form #:A-102 (;®~~TY ®I~
Revised: 07/01 ~~qq pp~~ ~p ~1 , 1 ggoo
DEPARTMENT: POLICE DIVISION: ADMINISTRATION
CONTACT: Gazy Maesato PHONE: 961-2274 DATE: 05 / 14 / 02
FISCAL PEf210®: July 1, 20 01 to June 30, 20 p2
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-201-5202.01-011 Headquarters - Reg S & W $66,420.00
010-201-5207.01-011 South Hilo - Reg S & W $90,000.00
010-201-5208.01-011 North Hilo - Reg S & W $26,000.00
010-201-5210.01-011 Waimea - Reg S & W $20,000.00
010-201-5212.01-011 Kona - Reg S & W $65,000.00
010-201-5214.01-011 Puna - Reg S & W $75,000.00
TOT_AL• $342,420 00
TO: ACCOUNT NUMBER ACCOUNT TITLE ~ AMOUNT
1) 010-201-5203.01-011 Adrnin - Reg S & W $322,420.00
2) 010-201-5206.01-021 Hilo CID - Overtime S & W $ 10,000.00
2) 010-201-5212.21-021 Kona CID - Overtime S & W $ 10,000.00
TOTAL: 34 2 , 420.00
EXPLANATION (Provide complete explanation):
Funds are available under these accounts due to vacancies.
1) Funds are needed to cover the costs for the recruits in TP positions.
2) Funds are needed to cover lsitgher than anticipated costs for overtime due to
investigations in the Hilo and Kona CID sections.
SUBMITTED BY: DATE: ~ / / dam'
Department Head
ACTION: ~12ecommend Approval ~ Recommend Deferral „Recommend Denial
Signed: DATE: 5 / I ~ / 0~
Director of Finance
_ Approved ~ Deferred ~ Denied
Signed: DATE: S / r ~ / ~
ayor
Transfer No. 24
Form #:A-102 (;®~N~Y Q~
Etevised: 07/01
DEPARTMENT: PARKS AND RECREATION DIVISION: RSVP, BAND
CONTACT: DEE ANN SADAYASU PHONE: 961-8560 DATE: 06 / 15 102
FISCe4~ PERIOD: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUM(3ER ACCOUNT TITLE AMOUNT
010-500-5502.01-011 W HI Band -Reg S&W $ 4,500
010-500-5503.01-011 Office of the Director -Reg S&W 2,411
TOTAL: $ 6 911
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-481-5482.01-011 RSVP -Reg S&W $ 1,261
010-500-5501.01-011 Hawaii County Band -Reg S&W 5,650
TOTAL: $ 6 911
EXPLANATION (Provide complete explanation):
A transfer is needed to cover anticipated shortages in various S&W accounts. (RSVP will be short in S&W due
to the UPW increase. County Band will be short in S~BcW due to pay increases for the band director and
musicians.) Funds are available in the West Hawaii Band S&W account as some positions were not filled.
Funds are available in the Office of the Director S&W account as the Personnel Mgmt Spclt position was not
filled until January.
SUBMITTED SY: DATE: ~ I l ~ d ~
-Depart nt Head
ACTION: ~ Recommend Approval ~ Recommend Deferral ~ Recommend Denial
Signed: DATE: ur / I ~ / D ~
Director of Finance
Approved ~ Deferred ~ Denied
Signed: DATE: SII ® ~
Mayor
Transfer No. ZS
~'~k ,
Form #:A-102 ?s®U~TY ~~i,~~I`I
Revased: 07/01 ~p ~o ee
DEPARTMENT: FIRE DIVISION: TRAINING & VOLUNTEER FIItE
CONTACT: Gerald Makino PHONE: 969-7912 DATE: 5 / 16 / 02
FISCAL I~E9alOD: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5222.01-011 Fireworks Enforcement -Regular S&W $ 15,000
TOTAL: $ 15 000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5226.01-021 Training & Volunteer Fire -Overtime S&W $ 10,000
010-221-5226.01-099 Training & Volunteer Fire -Misc. S&W 5,000
TOTAL: $ 15 000
EXPLANATION (Provide complete explanation):
All anticipated expenditures for the Fireworks Enforcement have been made leaving an unused balance. The
funds are to be used to replenish the Training ~i Volunteer Fire Salaries Account for expenditures for temporary
assignment and holiday premium payments made over the budgeted amounts.
M~Y 1 7 002
SUBMITTED BY: DATE:
p ent Head
ACTION: ~ecommend Approval ~ Recommend Deferral -Recommend Denial
Signed: _ _ DATE: ~ / .t.D / D
/ Director of Finance
Appr ed Deferred _ Denied
Signed: DATE: ~ I ~ I ~ y
Mayor
Transfer No. 26
/Ff/ 1~
Form #:A-102 (+®`J~~Y ~~V10d4,~`~
Revised: 07/01 ! ' p~ ~
1 ~~i~l~~
DEPARTMENT: PARKS AND RECREATION DIVISION: PARKS MAINTENANCE
CONTACT: GLENN SADAYASU PHONE: 961-8719 DATE: 5 / 17 / 02
FISC~ IPERI®D: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $
TOTAL: $
EXPLANATION (Provide complete explanation}:
Funds are available in the various S&W, OCE, equipment accounts, as expenditures were less than anticipated.
Funds are available in the R&M account due to the postponement of the Parks Maintenance baseyard steel beam
reconstruction. A transfer into the following accounts are needed for the following reasons:
Postage (101): to pay for stamps and freight charges; Travel (104): to pay per diem expenses for tree trimming
jobs in Kona/Kau and grounds maintenance jobs in Kona; Rental of equipment (111): to pay for ports-toilet
rentals throughout various locations on the island; Misc Contract Services (115): to pay for security services;
Cleaning supplies (217): to purchase liners, toilet tissue and cleansers; Fuels & Lubricants (218): to purchase
motor oil, etc; Meal provisions (220) to pay for meals provided to correctionaUintake workers; Office supplies
(227): to purchase printer cartridges; Heavy Equipment (228): to purchase tractor mower parts, blades, etc;
Building and Construction Supplies (229): to purchase lumber, plumbing and electrical supplies for repairs
islandwide; Misc Materials & Supplies (235): to purchase top soil and safety supplies (i.e. safety shoes)
SUBMITTED BY: C ~ DATE: / /
D partment Head
ACTION: Recommend Approval ~ Recommend Deferral Recommend Denial
Signed: DATE: S" /ell / 0
Director of Finance
,Approved _ Deferred Denied
Signed: DATE: S I 7.2 / d?/
ayor
Transfer No. 2 7
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-423-5421.11-011 VET CEMETERY -REG S&W 1,000.00
010-423-5421.12-115 VET CEMETERY -MISC CONTRACT SVCS 3,300.00
010-423-5421.32-115 RURAL CEMETERIES -MISC CONTR SVCS 2,500.00
010-500-5505.11-449 PARKS MAINT -MOTOR VEHICLE 18,050.00
010-500-5505.51-115 PARKS MAINT`- R&M & IMPROVEMENTS 25,120.00
TOTAL: $ 49,970.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-423-5421.01-011 ALAE CEMETERY -REG S&W 1,000.00
010-500-5505.02-101 PARKS MAINT -POSTAGE & FREIGI-IT 100.00
010-500-5505.02-104 PARKS MAINT - TRAVEUCONFERENCES 5,000.00
010-500-5505.02-111 PARKS MAINT - RENTAULEASE OF EQUIP 4,000.00
010-500-5505.02-115 PARKS MAINT -MISC CONTRACT SVGS 15,000.00
010-500-5505.02-217 PARKS MAINT -CLEANING/SANITATION SUPPLIES 2,000.00
010-500-5505.02-218 PARKS MAINT -FUELS & LUERICANTS 1,000.00
010-500-5505.02-220 PARKS MAINT -MEAL PROVISIONS 500.00
010-500-5505.02-227 PARKS MAINT -COMPUTER & OFFICE SUPPLIES 100.00
010-500-5505.02-228 PARKS MAINT - MV/HEAVY EQUIP PARTS/SUPPLIES 2,000.00
010-500-5505.02-229 PARKS MAINT -BLDG & CONSTR MATERIALS 16,270.00
010-500-5505.02-235 PARKS MAINT -MISC MATERIAL & SUPPLIES 3,000.00
TOTAL: $ 49,970.00
Form #:A-1o2 C®UNTY ®F He4V1/,~l`1
Revised: 07/01 ~g ~e°~ ~tg~ ~y
DEPARTMENT: FIRE DIVISION: FIRE PREVENTION
CONTACT: Gerald Makino PHONE: 969-7912 DATE: 5 / 16 / 02
FISCAL IaEFtIOD: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5222.01-011 Fireworks Enforcement -Regular S&W $ 3,000
TOTAL: $ 3 000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.10-4~ ~ Fire Protection -Computer Eqpt $ 3,000
<L.+~
~
TOTAL: $ 3 000
EXPLANATION (Provide complete explanation):
All anticipated expenditures for the Fireworks Enforcement have been made leaving an unused balance. The
funds are to be used to purchase a personal computer for the Fire Prevention Division in anticipation of hiring
two more Prevention Inspectors in about a month or so.
!MAY 1 ~ 2002
SUBMITTED BY: DATE: / /
r ent Head
ACTION: ( Recommend Approval -Recommend Deferral Recommend Denial
Signed: DATE: S / Z3 /
Director of Finance
1 Approved Deferred Denied
Signed: DATE: 5 / ~ l 6 y
Mayor
Transfer No. 28
Form #:A-102 ~®U~~ ~sQ~~a~`~
Revised: 07/01
~~~6~~~~
DEPARTMENT: PARKS AND RECREATION DIVISION: PARKS MAINTENANCE
CONTACT: GLENN SADAYASU PHONE: 961-8719 DATE: 5 / 18 / 02
FISCAL PERT®®: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5505.01-011 PARKS - REG S&W $ 90,000
TOTAL: $ 90 000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5505.02-111 PARKS - RENTAL/I,EASE OF EQUIP $ 5,000
010-500-5505.02-115 PARKS - MISC CONTRACT SVCS 60,270
010-500-5505.02-217 PARKS -CLEANING/SANITATION SUP 10,000
010-500-5505.02-229 PARKS -BLDG & CONSTR MATERIALS 14,730
TOTAL: $ 90 000
EXPLANATION (Provide complete explanation):
A transfer into the following accounts are needed for the following reasons: Rental/Lease of Equipment (111):
to cover Aorta-toilet rentals islandwide and other rental of equipment; Misc Contractual Service (115): to cover
security services, sewage pumpouts, and various services needed islandwide; Cleaning/Sanitation Supplies
(217): to purchase approx 2-3 shipments of liners, toilet tissue, cleansers and other supplies; Building and
Construction Materials (229): to purchase lumber, plumbing supplies, electrical supplies and a cavitette for
Spencer Eeach Park.
SUBMITTED BY: DATE: I °2`-3 / GZ----
Depai' ent Head
ACTION: Recommend Approval ~ Recommend Deferral Recommend Denial
Signed: DATE: S / ~ 3 / D 1-
Director of Finance
Approved ~ Deferred ~ Denied
Signed: DATE: S l~~l d ~
r Mayor
Transfer No. 29
`
Form #:A-102 (;Q~f o~ ~~~~~r~
Revised: 07/01 °~-p°y
DEPARTMENT: Office of the Corporation Counsel DIVISION: Administration
CONTACT: Wendy PHONE: 961-8251 DATE: OS / 24 / 02
FISC,4L PERIOD: July 1, 20 Ol to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-13 I -5131.02-115 Misc. Contractual Services $ 5,000
TOTAL: $ 5,000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-131-5131.06-454 Computer Equipment $ 5 000
TOTAL: $ 5,000
EXPLANATION (Provide complete explanation}:
For purchases of two laptop computers. To promote efficiency at commissions meetings, court hearings, and out
of office computer access.
SUBMITTED BY: DATE: S
Department Mead
ACTION: Recommend Approval ~ Recommend Deferral _ Recommend Denial
Signed:, DATE: ~ / 1g / G
Director of Fi ante
e Approved ~ Deferred Denied
Signed: DATE: S 0 7/
'Mayor
Transfer No. 30
(G1~? Pt.
Form #:A-102 (;®(,N~Y
Revised: 07/01 ee ~°~/ry ~a
~~6.~~~ 1 A~ ~ ~e7~I~
DEPARTMENT: FIRE DIVISION: FIRE PROTECTION
CONTACT: Gerald Makino PHONE: 969-7912 DATE: OS / 28 / 02
FISCe4L PEaZIOD: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5227.01-115 Misc. Fire -Helicopter - Misc Contr Svcs $ 9,950.00
TOTAL: $ 9 950.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.10-449 Fire Protection -Equipment - M.V. $ 9,950.00
TOTAL: $ 9 950.00
EXPLANATION (Provide complete explanation):
Additional funds are needed to complete purchase of fire truck for Hawaiian Ocean View Estates.
This will supplement County funds of $200,000. The remaining $250,000 cost will be funded by
a federal grant from the USDA, Rural Housing Program.
Sufficient funds remain in the donor account after this transfer for the remainder of the fiscal year.
SUBMITTED BY: DATE: S / ~ / D ~
D artment Head
ACTION: Recommend Approval Recommend Deferral Recommend Denial
Signed: DATE: S / ~-g / Q L
Director of Finance
/Approved _ Deferred Denied
Signed: DATE: 5/ ?zo / ~-a-
Mayor
Transfer No. 31