HomeMy WebLinkAboutCOM 0050.026 2000-2002 ~tY ®F
Harry Kim `°3y.: ' William Takaba
Mayor l b6t~i Director
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t:T~ ,"~,P~° Nancy E. Crawford
~~og S0°' Deputy Director
>Finanee l)epart>rnent
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808)961-8234 Fax (808)961-8248
June 17, 2002
The Honorable James Arakaki, Chairman,
and Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street _
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
June 1 through June 15, 2002
Attached is a Report of Transfers Authorized showing transfers made from June 1
through June 15, 2002. Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Deanna Sako
Controller
Attachments
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Form#:A-102 (;®~~~Y
Revised: 07/01 ' e ~p^~ry g~1~a
DEPARTMENT: Office of the Corporation Counsel DIVISION: Administration
CONTACT: Wendy PHONE: 961-8251 DATE: OS / 31 / 02
FISCAL PE121®®: July 1, 20 01 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-131-5131.02-1 15 Misc. Contractual Service $ 2,129.00
TOTAL: $ 2,129.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-131-5131.17-1 15 County Code $ 2,129.00
TOTAL: $ 2,129.00
EXPLANATION (Provide complete explanation):
Transferring from miscellaneous contractual service due to under spending on expert witness for litigation cases.
A transfer to tl~e county code account is needed for shortage of funds for work on the county code updates -
2001.
SUBMITTED BY: V V DATE: ~ / 31 / aZ
Department Head
ACTION: Recommend Approval !Recommend Deferral _ Recommend Denial
r
Signed: DATE: S 13 t / U L
Director of Finance
Approved ~ Deferred ~ Denied
Signed: DATE: / ~ / P7
,~y Mayor
' Transfer No. 32
/D~ ` `f
Form #:A-102 ~®IiNTY 6~fA,~dAt`~
Revised: 07/01
DEPARTMENT: Civil Service DIVISION:
CONTACT: Lori Nagao PHONE: 961-8361 DATE: 05 / 30 / 02
FISCAL. PIaRI®®: July 1, 20 O1 to June 30, 2002
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-151--5151.14-104 Collective Bargaining Travel $1500.00
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
ai
010-151-5151.01- ~ Salaries & Wages Overtime $1.500.00
TOTAL: $
EXPLANATION (Provide complete explanation):
Police performance test scheduled for Saturday, June 8. Since the test will be at
least 4 but less than 8 hours, and involve 10 employees, I do not wish to use a
modified work week so that the time spent for administering the test is during the
employees' regular hours of work.
SUBMITTED BY: ~ DATE:
apartment ~9eac'
****#****###****###******##*****#****#****###**#*********************#*****#******#*********#*#***jf***#***#*****#**#*
ACTION: Recommend Approval _ Recommend Deferral Recommend Denial
Signed: DATE: ~O / 3 / D
Director of Finance
_~Approved -Deferred Denied
Signed: DATE: ~ l~_I (7 Y
,/Mayor
Transfer No. 33
' _
Form #:A-102 (;®U~T~ ~~OV10A~`~
Revised:07l01 g' -per
1
DEPARTMENT: FIRE DIVISION: FIRE PROTECTION
CONTACT: Gerald Makino PHONE: 969-7912 DATE: 06 / 04 / 02
FISCAL PERI®®: July 1, 20 O 1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5227.01-115 Misc. Fire -Helicopter -Misc. Contract Svcs $ 6000.00
TOTAL: $ 6000 00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.10-480 Fire Protection Eqpt. -Misc. Eqpt $ 6000.00
TOTAL: $ 6000.00
EXPLANATION (Provide complete explanation):
5227.01-115: Sufficient funds remain for current year needs.
5221.10-480: Funds needed to complete purchase of fire helmets and other fire equipment.
SUBMITTED BY: / DATE: SUN 4 2QQ2
rtment Head
ACTION: Recommend Approval ~ Recommend Deferral _ Recommend Denial
Signed: DATE: 6 / ~ /
Director of Finance
~~4 proved _ Deferred _ Denied
r
Signed: DATE: G / S /~y
,,(~-Mayor
Transfer No. 34
r ~
Form #:A-102 (;®~~~Y
Revised: 07/01 ~y
DEPARTMENT: Environmental Management DIVISION: Solid Waste
CONTACT: Laurence Ca~ellas PHONE: 961-8339 DATE: 5 / 30 / 02
FISCAL PhRIOD: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-601-5604.02-110 Landfills - Repair to Facilities $ 40,000.00
TOTAL: $ 40 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-601-5604.21-115 Landfills - Misc Contract Services $ 40,000.00
TOTAL: $ 40 000.00
EXPLANATION (Provide complete explanation):
110 -Funds are available since repairs to transfer stations will be deferred.
115 -Funds are needed to process green waste invoices and contracts for diversion grants.
SUBMITTED BY: DATE: ~m / ~ / ~ ~
epartment Head
ACTION: ~ecommend Approval _ Recommend Deferral -Recommend Denial
Signed: DATE: (o / ~ / D 2-
Director of Finance
~A proved Deferred _ Denied
Signed: ~ DATE: ~ l S I D 7'
Mayor
Transfer No. 35
Form #:A-102 CQ(j~~ ~,~~sQ,~~~
Reveled: 07101 ~ A ~a y~~~B ~~ee ~~mm
DEPARTMENT: PARKS AND RECREATION DIVISION: BAND
CONTACT: DEE ANN SADAYASU PFi®NE: 961-8560 DATE: 06 / 04 / 02
FISC~.L P`ERI®®: July 1, 20 O 1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5523.02-115 Panaewa Zoo - Misc Contract Services $ 1,500
TOTAL: $ 1500
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5501.02-109 Hawaii County Band -Equip Repairs/Maint $ 1,000
010-500-5501.02-225 Hawaii County Band - Educ-Recr-Scientif 500
Supplies
TOTAL: $ 1 500
EXPLANATION (Provide complete explanation):
A transfer is needed to cover costs of replacing damaged chairs, repairing a xylaphone and purchasing music for
the Hawaii County Band. Funds are available in the Zoo's miscellaneous contract services as veterinary
services needed were less than anticipated.
SUBMITTED BY: DATE: U~'"~-
epart ant Nead
ACTION: Recommend ~ pproval Recommend Deferral ~ Recommend Denial
Signed: DATE: (O / S / D Z.-
Director of Finance
~Ap roved ~ Deferred ~ Denied
Signed: DATE: ~O / ? / ° ~
Mayor
Transfer No. 36
Form ~:A-102 ~~(,j~1'Y ~~~~06~
Revised: 07!01
i
DEPARTMENT: PROSECUTING ATTORNEY DIVISION: KILO / KONA
CONTACT: 3UDY /NANCY PHONE: 961-0466 DATE: 06 / 06 / 02
1=BSCAL P°EI~10®: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-271-5271.01-011 REGULAR SALARIES ~ WAGES $ 5,500.00
70TAL: $ 5 500.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
Ol 0-271-5271.13-011 REGULAR SALARIES & WAGES $ 5,500.00
TOTAL: $ 5 500.00
EXPLANATION (Provide complele explanation):
Error was made in calculating the amount of the Budget Cuts. Kona S&W was cut too much and Hilo S&W
was not cut as much. Kona S&W account will over-draw with the 6/30/02 payroll.
SUBMITTED BY: ~c DATE: / / a ~ / ~ ~
partment Head
ACTION: ~ Recommend Approval ~ Recommend Deferral ~ Recommend Denial
Signed: DATE: ~ / `I / D L
Director of Finance
,~Appr ved ~ Deferred Denied
1,
Signed: ~ DATE: ~ / ~ / o v
'Mayor
_ Transfer No. ~7
Fom, ~:A-~o2 C~l1N"flf ®B~ ~°ia49140A1`I
Revised: W/01
DEPARTMENT: Civil Service DIVISION:
CONTACT: Lori Nagao PHONE: 961-8361 DATE: 06 /07 / 02
I`ISCAL PEI:I®®: July 1, 20 pl to June 30, 2002
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-151-5151.02-109 Repairs 260.00
TOTAt_: $
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-151-5151.06-454 Office Equipment-Fixt-Furn 2600.00
TOTAL: $ 2600.00
EXPLANATION (Provide complete explanation):
To purchase laptop and docking system to replace our Kiwi 781 Notebook (does not have
replacement parts because it's no longer being manufactured- per vendor).
Ide:also need 3 basic personal computer keyboards (not ergonomic type) to replace broken
keyboards.
SUBMITTED SY: i~~ ~ i DATE: 06 / 07 / 02
Department mead
ACTION: Recommend Approval _ Recommend Deferral Recommend Denial
Signed: DATE: ~ / 1 / D~
Direc o ce
Approved ~ Deferred _ Denied
Signed: ~ DATE: ~ / ~ / G"L-
Mayor
Transfer Nv. 38
a_~f
Form #:A-102 C~U~~Y
Revised: 07/01 p'q~ ~ 1 ~ e ~g A
DEPARTMENT: Finance DIVISION: Real Property Tax Division
CONTACT: Mike McCall PHONE: 961-8260 DATE: 06 / 07 / 02
FISCA,!` PERIO®: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5125.02-115 Misc Contract Services $ 8,000.00
TOTAL: $ 8 000 00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5125.10-454 Computer Equipment & Software $ 8,000.00
TOTAL: $ 8 000.00
EXPLANATION (Provide complete explanation):
To transfer $8,000 from Miscellaneous Contract Services (115) to Computer Equipment & Software (454) to
purchase additional computer equipment to meet our needs due to the filling of the vacant positions and to
properly test new software programs, received from our vendor, outside of our operating environment.
Funds are available in the Miscellaneous Contract Services account due to the cost of the licensing of our new
computer software were less than expected.
SUBMITTED BY: ~ DATE: / ~ ~ / ~ Z
Depa tment Nead
w*********~*******~~**~****~**~*******************~*****~*************************~~~****************
ACTION: Recommend Approval _ Recommend Deferral ~ Recommend Denial
Signed: 9 DATE: l 87 I ~ Z
Director of Finance
~pproved ,Deferred _ Denied
Signed: DATE: ~ / ~ / ~ ~
Mayor
Transfer No. 39
Form #:A-102
Revised: 07101 ee
~~Y~~~
DEPARTMENT: Office of Management DIVISION: Office of Housing & Community Dev.
CONTACT: Edwin S. Taira PHONE: 961-8379 DATE: 6 / 7 / 2002
FISCAL PERIOD: July 1, 2001 to June 30, 2002
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
158-461-5468.08-341 Lease Payments $35,000.00
TOTAL: $ 35 , 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
158-461-5468.02-341 Project Expenses $ 35,000.00
TOTAL: $ 35 , 000.00
EXPLANATION (Provide complete explanation):
To cover the increase in the Project expenses. Lease payments were stopped
in January 2002.
SUBMITTED BY: ~ DATE: 6 / 7 / 2002
Department Head
ACTION: ( Recommend Approval _ Recommend Deferral ~ Recommend Denial
Signed: ~ DATE: ~ / ~ / 0~
Director of Finance
Approved Deferred ~ Denied
Signed; DATE:
Mayor
Transfer No. 40
/br~%~i x' l
Form #:A-102 (;®`f
Revised: 07/01 'y° g~',g~ ~i1
DEPARTMENT: Office of Management DIVISION: Office of Housine & Community Dev.
CONTACT: Edwin S. Taira PHONE: 961-8379 DATE: 6 / 7 / 2002
FISCe4L PERI®D: July 1, 20 O1 to June 30, 2002
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
152-801-5802.51-341 Pension Accumulation $ 7,000.00
152-801--5802.54-341 FICA Employer share $11,000.00
TOTAL: $18,000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
152-801-5802.58-341 Employee Health plan $18,000.00
TOTAL: $18,000.00
EXPLANATION (Provide complete explanation):
To cover the anticipated shortfall in the Employee Health plan for the FY.
SUBMITTED BY: DATE: 6 I 7 / 2002
epartment Head
ACTION: ~ Recommend Approval ~ Recommend Deferral ~ Recommend Denia!
Si ned: G~~z~ DATE: ~ / ~ / a z
9
Director of Finance
?Appro _ Deferred _ Denied
Signed. DATE: ~
Mayor
Transfer No. 41
/ U:., F