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HomeMy WebLinkAboutCOM 0050.027 2000-2002 va~tl'®f N~8•,9,, WilliamTakaba Harry Kim , `o ~ ~,~J• ~?,r Director Mayor I ;:R.+ Nancy E. Crawford ~'eyF•oR•oee••e+ Deputy Director ~®L111~~ ~W~11 Finance Depart>~aeaat 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808)961-8234 • Fax (808)961-8248 July 8, 2002 The Honorable James Arakaki, Chairman, ' and Members of the Hawaii County Council : County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman ~Arakaki and Members of the County Council: SUBJECT: Transfer of Funds June 16 through June 30, 2002 Attached is a Report of Transfers Authorized showing transfers made from June 16 through June 30, 2002. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, ~4 Deanna Sako Controller Attachments ~orn~. 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Funds available due to various equipment & service contracts awarded at amounts lower than the budgeted amounts & lower than anticipated expenses. SUBMITTED BY: k • DATE: ~ / / Department Head ACTION: ~ecommend Approval ~ Recommend Deferral Recommend Denial Signed: DATE: ~O / la- / D~ erector of Finance ~p~ ved ~ Deferred ~ Denied Signed: DATE: ~ / ~ ~ / C'~ ~ Mayor Transfer No. 42 ~ ~ t.% t , Form #:A-102 C~IllN~ Q~ Revised: 07/01 ~ ¢ ~g~+ q~• 1 ~~8~a~~ ~~8~1~ DEPARTMENT: POLICE DIVISION: ADll~IINISTRATION CONTACT: Gary 1Vlaesato PHONE: 961-2274 DATE: 04 / 29 / 02 FISCAL PERT®®: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT SEE ATTACHED $ TOTAL: $ 21,450 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT SEE ATTACHED $ TOTAL: $ 21, 450 EXPLANATION (Provide complete explanation): SEE ATTACHED SUBMITTED EY: DATE: ~ / / ~ Z- Department Head _._.e~ ACTION: Recommend Approval Recommend Deferral Recommend Denial s Signed: ~ DATE: ~ / l'- / ~ Y Director of Finance Approved ~ Deferred ~ Denied Signed: DATE: (v l l ~ Y Mayor f Transfer No. 43 FROM: Account No. Account Title Amount 010-201-5201.02-103 Police Comm -Janitorial Service $ 500.00 010-201-5201.02-109 Police Comm -Repairs to Equip $ 400.00 010-201-5201.02-111 Police Comm -Rental of Equip $ 520.00 010-201-5201.02-115 Police Comm -Misc Contract Svc $ 4,000.00 010-201-5203.20-450 Admin Equip -Office Equip $ 500.00 010-201-5203.20-480 Admin Equip -Misc Equip $ 7,000.00 010-201-5205.02-109 CIU -Repairs to Equip $ 700.00 010-201-5205.02-227 CIU -Office Supplies $ 330.00 010-201-5208.02-109 North Hilo -Repairs to Equip $ 1,400.00 010-201-5208.02-115 North Hilo -Misc Contract Svc $ 600.00 010-201-5215.62-225 Hipal - Educ-Recr Supplies $ 3,000.00 010-201-5215.62-235 Hipal -Misc Materials & Supplies $ 2,500.00 TOTAL $ 21,450.00 TO: Account No. Account Title Amount (1) 010-201-5203.02-102 Admin -Telephone $ 4,950.00 (1) 010-201-5203.02-114 Admin -Electricity $ 3,000.00 (2) 010-201-5207.02-227 South Hilo -Comp/Office Sup $ 2,500.00 (1) 010-201-5213.02-102 Kau -Telephone $ 2,000.00 (3) 010-201-5215.04-115 Investigating Cause of ®eath $ 9,000.00 TOTAL $ 21,450.00 EXPLANATION !provide complete explanation. Use more sheets if needed.): FROM: Funds are available due to louver than anticipated costs in these accounts. TO: (1) Funds are needed to cover higherthan anticipated costs for utilties (telephone and electricity). (2) Funds are needed to cover the higher than anticipated cost for office supplies such as toner cartridges. (3) Funds are needed to cover the higher than anticipated costs for autopsies. Form #:A-102 ~~,~~I`~ Revised: 07/01 ~~gg 11 DEPARTMENT: POLICE DIVISION: ADMINISTRATI®N CONTACT: Gary Maesato PHONE: 961-2274 DATE: 06 / 14 / 02 FISCAL. PERB®®: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMEER ACCOUNT TITLE AMOUNT 010-201-5212.01-011 Kona - Regular S & W $ 85,000.00 010-201-5213.01-011 Kau - Regular S & W 55,000.00 010-201-5214.01-011 Puna - Regular S & W 70,000.00 TOTAL: $ 210 000.00 TO: ACCOUNT NUMI3ER ACCOUNT TITLE AMOUNT (1) 010-201-5203.02.339 Admin -Insurance $ 190,000.00 (2) 010-201-5215.04-115 Investigating Cause of Death 20,000.00 TOTAL: $ 210 000.00 EXPLANATION (Provide complete explanation): Funds are available due to vacancies and cost of new encumbants that are less than what is budgeted for the position. (1) Funds are needed to cover higher than anticipated costs for motor vehicle liability insurance. (2) Funds are needed to cover higher than anticipated cost for autopsy. SUBMBTTED 13Y: ~~''~~~s~---- DATE: ~ / / Department Head ACTION: ( Recommend Approval ~ Recommend Deferral ~ Recommend DeniaB Signed: DATE: ~ D ~ Dir ctor of Finance Approved ~ Deferred ~ Denied Signed: DATE: (1 ,~?Mayor Transfer No. 44 Form #:A-102 Revised: 07/01 p~ ^p~ ~g~a ~~i~~ 1 B~a~ DEPARTMENT: Office of Management DIVISION: Office of Housing & Community Dev. CONTACT: Edwin 5. Taira PHONE: 961-8379 DATE: 6 / 14 / 2002 FISCAL PE1210D: July 1, 2001 to June 30, 2002 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-931--5934.61-115 Pub Fac Solar Wtr Heat $34,400.00 TOTAL: $ 34 , 400.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-931-5934.64-115 Rem of Arch Barr $34,400.00 TOTAL: $ 34,400.00 EXPLANATION (Provide complete explanation): The Pub Fac Solar Water Heater project is complete. Transfer unencumbered funds to Rem of Arch Barr. j'~ SUBMITTED BY: ~~~~2~~`~ ~ DATE: 6 / 14 / 2002 Department Head ACTION: Recommend Approval ~ Recommend Deferral Recommend Denial v Signed: DATE: ~ / 1~ ! DL Director of Finance ~ Approved ~ Deferred _ Denied Signed: DATE: ~ / ~ ~ Mayor Transfer No. 45 Form #:A-102 (;®`JNTY 4-is~!lN~~`~ Revised: 07/01 °~p~ ~1~a. ' 1p~~ ~m 1 ~J ~~i'~a~P~i~ ~61~i~1~a~ DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY ADMINISTRATION CONTACT: DIANE SHIRO PHONE: 961-8321 DATE: 06 / 12 / 02 FiSCAI_ PEF21®®: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020-911-5911.05-341 PROV-COMPENSATION-HWY $ 48,000.00 TOTAL: 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020-911-5911.25-341 REFUND AUTO/TRAILER TAX $ 1,000.00 020-911-5911.87-341 WORKER'S COMP -HWY 47,000.00 TOTAL: 000.00 EXPLANATION (Provide complete explanation): FUNDS AVAILABLE DUE TO COVER UNDERESTIMATED REFUND AUTO/TRAILER TAX FOR REMAINING TWO MONTHS OF CURRENT FY--MAY & JUNE--AS WELL AS ESTIMATED WC SETTLEMENT AND EXPENDITURES FOR JUNE. SUBMITTED BY: ~1/~/~.1~~ ~ ' ~ DAT1=: ~ / / Oy Department Head ACTION: Recommend Approval Recommend Deferral _ Recommend Denial 5 Signed: DATE: Cc / l~ / ~ ~ Director of Finance Approved _ Deferred _ Denied Signed: DATE: G I i' 1/ Q y Mayor Transfer No. 46 / ~ P' ~ ~ , Form #:A-102 Revised: 07/01 ~a ' 1 ~p 1 ~a DEPARTMENT: PARKS AND RECREATION DIVISION: CULTURE ~ ARTS CONTACT: ROXCIE WALTJEN PRONE: 961-8706 DATE: 6 / 17 / 02 FISCe4L PE1:210®: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT SEE ATTAC1<IED $ TOTAL: $ 3,289 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT SEE ATTACI-iED $ TOTAL: $ 3,289 EXPLANATION (Provide complete explanation): A transfer is needed to cover the shortage in the Culture & Arts S~iW account due to Rec Educator wages exceeding the budgeted appropriation. The shortage is due to classes being increased isflandwide. Fees (to cover the cost of instructors) were collected for classes and deposited into the General Fund. Revenues to date have exceeded estimated revenues by $4,705. It is too late to request for an increase in S&W appropriation. Therefore, a transfer is being requested. Funds in the Culture & Arts Class/Activ mice charges account as these funds are used to cover part of the cost of instructors when S&W is short. Funds are available in the Culture ~i Arts OCE accounts as expenditures were less than anticipated. Mileage was budgeted based on two employees, however, the Recreation Specialist position was not filled for the remainder of this fiscal year. Funds are available in the Office of the Director S&W account as the Personnel Management Specialist position was not filled until January. In addition, the current incumbent is at a lower step than what has been budgeted. SUBMITTED BY: DATE: ~ / I 1 / G~~ ~rt nt Head ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: ~ DATE: ~_J~___/~~/ C' L irector of Finance /Approved ~ Deferred ~ Denied Signed: DATE: ~ / ~ ~ / n y ~tVlayor Transfer No. q 7 f ~ ~ L' ~ e FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-500-5517.21-341 Culture & Arts Class/Activ - Misc Charges 1,200.00 010-500-5517.02-102 Culture t~ Arts -Telephone 200.00 010-500-5517.02-104 Culture & Arts - Trave! 150.00 010-500-5517.02-109 Culture & Arts -Equip Repairs/Maint 79.00 010-500-5517.02-112 Culture & Arts -Mileage 900.00 010-500-5503.01-011 Office of the ®irector -Regular S&W 760.00 TOTAL: $ 3,289.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-500-5517.01-011 Culture & Arts -Regular S&W 3,289.00 TOTAL: $ 3,289.00 Form #:A-102 c%~~~~Y Revised: 07/01 I~ ~ ! p~ 1 ~,A DEPARTMENT: PARKS AND RECREATION DIVISION: RSVP CONTACT: DEE ANN SADAYASU PHONE: 961-8560 DATE: 6 / 19 / 02 FISCl~~ I~ER9®®: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-500-5503.01-011 OFFICE OF THE DIRECTOR -Reg S&W $ 80 TOTAL: $ 80 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-481-5482.01-099 RSVP - Misc S&W $ 80 TOTAL: $ 80 EXPLANATION (Provide complete explanation): The base balance of the RSVP SSW accounts will have a shortage due to the cost incurred to temporarily assign an employee to the RSVP Director's position during his attendance at a conference. Funds are available in the Office of the Director regular salaries and wages account as the Personnel Management Specialist, who was hired in January, is at a lower step than what has been budgeted. In addition, the Kona Clerk III position was not filled this fiscal year. SUBMITTED BY: DATE: / / D part ent dead ACTION: ~R commend Approval ~ Recommend Deferral ~ Recommend Denial Signed: DATE: ~ / t ~ / ~ Director of Finance Approved ~ Deferred ~ Denied Signed: ~ ~ DATE: ~o / Z ~ / d L Mayor Transfer No. 48 ~ ` Form #:A-102 ~o~U~T~ ®F ~~110Vd4~`~ Revised: 07/01 ~a DEPARTMENT: OFFICE OF AGING DIVISION: CONTACT: Brenda J. Isa PHONE: 961-8600 DATE: 06 / 19 / 02 FISCAL PERIO®: July 1, 20 01 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-411-5411.10-115 AREA PLAN ON AGING OCE $ 1 ],928.48 TOTAL: $ 11928.48 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-411-5411.09-011 AREA PLAN ON AGING S&W $ 11,928.48 TOTAL: $ 11,928.48 EXPLANATION (Provide complete explanation): Transfer of funds due to Limited Term Appointment of Information & Assistance Coordinator. SUBMITTED BY: ~ ~ DATE: Department Head ACTION: _ Recommend Approval !Recommend Deferral ~ Recommend Denial Signed: DATE: ~ / ~ / © ~ hector of Finance Approved -Deferred _ Denied Signed: ~ DATE: ~ / ~ / a~ Mayor Transfer No. 49 Form #:A-102 ~®~~~Y ~~w~~~~ Revised: 07/01 11 ~~i~~~ DEPARTMENT: FIRE DIVISION: FIRE PROTECTION CONTACT: Gerald Makino PHONE: 969-7912 DATE: 06 / 21 / 02 FISCAL PERIOD: July 1, 20 O1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.01-011 Fire Protection - Regular S & W $ 45,000 TOTAL: $ 45,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.02-109 Fire Protection - OCE -Repairs & Maint. $ 45,000 _ TOTAL: $ 45,000 EXPLANATION (Provide complete explanation): 010-221-5221.10-011 -Sufficient funds are in account for the remainder of the fiscal year. 010-221-5221.02-109 -Funds are needed to replenish the account to complete payment of Firefighters' Uniform Allowance, the amounts for which, $80,325 ,and payment date, June 30, are set by the union contract. Sufficient funds were budgeted. I-Iowever, the funds were used to pay for electro-magnetic testing for the department's radio-base station ra~os costing $68,000 as required by the FCC. This was unbudgeted as the department was notified of this charge after the budget was completed in June 2001. The transfer is not for the entire amount as cost savings in other object codes make up the difference. This transfer was accounted for and allowance made in determining the department's contribution for Bill 158 which reduced the operating budget for fy 2002. JU~I 2 1 2002 SUBMITTED BY: ~'o~ . au t/~t DATE: / / Depart nt ead ACTION: ~ Recprnmend p royal _ Recommend Deferral _ Recommend Denial Signed: DATE: ~ / yl / G'~ Director of Finance Approved _ Deferred -Denied Signed: DATE: ~ l~l o Y Mayor Transfer No. 50 c G~ . i Form #:A-102 t~~4d01014~`~ Revised: 07/01 DEPARTMENT: POLICE DIVISION: ADMINISTRATION CONTACT: Csat'y l0~daesato PHONE: 961-2274 DATI=: 06 / 21 / 02 F6SCAL PE3~1®D: July 1, 20 O 1 to June 30, 20 02 FROM: ACCOUNT NUMSI=6~ ACCOUNT TITLE AMOUNT SEE ATTACHED $ TOTAL: $ 8 580.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT SEE ATTACHED $ TOTAL: $ 8 580.00 E3CPLANATION (Provide complete explanation): SEE ATTACHED SUEMITTED EY: DATE: ~5°/ Department Head ACTION: !Recommend Approval ~ Recommend Deferral ~ Recommend Denial Signed: DATE: ~ lal D L Director of Finance Approved ~ Deferred ~ Denied Signed: DATE: G/ a S/ a Y Mayor Transfer No. 51 FROM: Account No. Account Title Amount (1) 010-201-5201.02-104 Police Comm -Travel $ 2,100.00 (3) 010-201-5202.02-109 Headquarters -Repairs to Equip $ 150.00 (3) 010-201-5202.02-227 Headquarters -Comp & Office Sup $ 200.00 (3) 010-201-5202.02-337 Headquarters -Sub & Memb $ 150.00 (2} 010-201-5205.02-104 CIU -Travel $ 3,100.00 (3) 010-2a1-5215.03-235 JPO Supplies $ 1,480.00 (3) 010-201-5215.62-225 Hipal - Recr-Educ Supp $ 1,400.00 TOTAL $ 8,580.00 TO: Account No. Account Title Amount (4} 010-201-5207.02-115 South Hilo -Misc. Contract Svc $ 3,980.00 (5) 010-201-5211.02-113 Kohala -Water & Gas $ 800.00 (6) 010-201-5211.02-115 Kohala -Misc. Contract Svc $ 1,700.00 (7} 010-201-5213.02-109 Kau -Repairs to Equip $ 1,100.00 (5) 010-201-5214.02-102 Puna -Telephone $ 1,000.00 TOTAL $ 8,580.00 EXPLANATION (provide complete exelanation Use more sheets if needed FROM: (1) Funds are available due to lower than anticipated costs. The Police Commission conference was held in Waikoloa. The department did not need to incur airfare, car rental and some per diem cost. (2) Funds are available due to lower than anticipated costs. The trips for out-of-state was cancelled as a result of the September 11 tragedy. (3) Funds are available due to lower than anticipated costs. TO: (4) Funds are needed to cover higher than anticipated cost for services (body removal--and towing). (5) Funds are needed to cover higher than anticipated cost for utilities (water and telephone). (6) Funds are needed to cover higher than anticipated cost for body removals. (7) The air conditioning compressor was damaged from surges during a storm. ,There was a big unanticipated cost for the parts and labor. Form #:A-102 CP®~~"~ Re~ised:07/01 , gig DEPARTMENT: POLICE DIVISION: ADIVIINIST1tATION CONTACT: Gary 1l~Iaesato PHONE: 961-2274 DATE: 06 / 27 / 02 1=@SCA~ RER@®D: July 1, 20 O1 to June 30, 20 02 PROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT SEE ATTAC€~D $ TOTAL; $ 140 000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT SEE ATTACI-IEED $ TOTAL: $ 140 000.00 EXPLANATION (Provide complete explanation): SEE ATTACI-IED SUBMITTED 13Y: ~~-~s DATE: ~ / / Department Head ACTION: Recommend Approval ~ Recommend Deferral ~ Recommend DeniaB e Signed: DATE: U~12 Director of Finance Approved ~ Deferred Denied Signed: DATE: ~ / ~ / b Mayor Transfer No. 52 FROM: Account No. Account Title Amount 010-201-5207.01-011 South Hilo - Regular S & W $ 70,000.00 010-201-5211.01-011 Kohala - Regular S ~ W $ 40,000.00 010-201-5212.01-011 Kona - Regular S & W $ 30,000.00 TOTAL $ 140,000.00 TO: Account No. Account Title Amount (1) 010-201-5202.01-021 Headquarters - Overtime S & W $ 500.00 (2) 010-201-5203.02-102 Admin -Telephone $ 20,000.00 (3) 010-201-5203.02-218 Admin -Fuel $ 50,000.00 (1) 010-201-5206.01-021 Hilo CID - Overtime S & W $ 14,900.00 (4) 010-201-5207.02-115 South Hilo -Misc. Contract Svc $ 4,000.00 (2) 010-201-5208.02-102 North Hilo -Telephone $ 200.00 (2) 010-201-5210.02-102 Waimea -Telephone $ 1,200.00 (5) 010-201-5212.22-109 Kona CID -Repairs to Equip $ 400.00 (5) 010-201-5213.02-109 Kau -Repairs to Equip $ 3,000.00 (5) 010-201-5214.02-109 Puna -Repairs to Equip $ 300.00 (6) 010-201-5215.04-115 Investigating Cause of Death $ 45,500.00 TOTAL $ 140,000.00 EXPLANATION (provide complete explanation Use more sheets if needed FROM: Funds are available due to vacancies and cost of new encumbants that are less than wrhat is postion. TO: (1) Funds are needed to cover higher than anticipated costs for overtime. (2) Funds are needed to cover higher than anticipated cost for such as telephone. (3) Funds are needed to cover higher than anticipated cost for fuel. The officers are incurring more miles and fuel costs have increased. (4) Funds are needed to cover higher than anticipated cost for body removal and towing. (5) Funds are needed to cover higher than anticipated costs of repairs. Many of the department's equipment are old and need constant repairs. (6) Funds are needed to cover higher than anticipated costs for autopsies. The cost per autopsy and the amount required to be done has increased. Form #:A-102 COUNTY OF 9~e4We~lI`I Revised: 07/01 ~q gg,~,,qm 11 ~Q~~~ ~i'Clils7~~f~ ~~lil>~~ DEPARTMENT: FINANCE DIVISION: BUDGET CONTACT: Gary Tom PHONE: 961-8259 DATE: 06 / 27 / 02 FISCAL PERIOD: July 1, 20 O 1 to June 30, 20 02 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-911-5911.70-341 PROVISION FOR REALLOCATION - G $ 23,073.00 TOTAL: $ 23 073.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-151-5151.01-011 CIVIL SERVICE - S&W $ 6,721.00 010-500-5505.01-011 PARKS MAINT S&W 16,352.00 TOTAL: $ 23 073.00 EXPLANATION (Provide complete explanation): TO TRANSFER AMOUNTS FROM THE REALLOCATION ACCOUNT INTO THE VARIOUS ACCOUNTS; PER CIVIL SERVICE'S QUARTERLY REALLOCATION REPORT TO COUNTY COUNCIL, DATED APRIL 9, 2002. SUBMITTED BY: DATE: .IUI~ Dep rtment ~9ead ACTION: ~ Recommend Approval ~ Recommend Deferral _ Recommend Denial Signed: DATE: Ju~ ~ ~ ~~YZ Director of Finance Approved _ Deferred Denied Signed: DATE: L / ~ / 0 ~ Mayor Transfer No. 53 ~ ,