HomeMy WebLinkAboutCOM 0050.028 2000-2002 ate ®c ",h.
Harry Kim _ ~o William Takaba
Mayor f Director
I+; :s
z ~ Nancy E. Crawford
~T` ®F•r?.~e+ Deputy Director
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25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808)961-8234 • Fax (808)961-8248
July 18, 2002 ,
,
The Honorable James Arakaki, Chairman,
and Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
July 1 through July 15, 2002
Attached is a Report of Transfers Authorized showing transfers made from July 1
through July 15, 2002. These transfers are for the fiscal year ended June 30, 2002.
Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Deanna Sako
Controller
Attachments
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Form #:A-t02 C®~~~ ~a4~~I`I
Revised: 07/01 ee
DEPARTMENT: PARKS AND RECREATION DIVISION: AQUATICS
CONTACT: LARRY DAMS PHONE: 961-694 DATE: 06 / 27 / 02
FISCAL B~ERB®®. July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $
TOTAL: $
TO: ACCOUNT NUMBER ACCOUNT TiTLIE AMOUNT
SEE ATTACHED $
TOTAL: $
EXPLANATION (Provide complete explanation):
This transfer of funds is necessary to cover overruns in expenditures due to the recent chlorine conversion
project at our pool facilities from gas chlorine to PPG tablets. Due to OSHA regulation regarding gas chlorine
handling, Aquatics had to convert to PPG tablets. The cost difference between the most inexpensive form of
chlorine (gas) to calcium hypochloride tablets (PPG) is significant.
Funds are available in the Pools and Beaches equipment accounts as equipment purchases have been delayed.
Funds are available in the various Beaches OCE accounts as expenditures were less than estimated.
SUBMITTED 13Y: DATE: ~ l ~ ~ I v v
Depart ent Head ~
ACTION: Recommend Approval ~ Recommend Deferral ~ Recommend Denial
Signed: ~ DATE: ~ / ~ D /
Direc or of Finance
Approved ~ Deferred Denied
Signed: ®ATE: ~ / ~ / O Y
Mayor
Transfer No. 54
FROM: ACCOUNT NUMI3ER ACCOUNT TITLE AMOUNT
010-500-5513.66-458 Aquatics Pools -Rescue Equipment 166.15
01.0-500-5513.66-480 Aquatics Fools -Misc Equipment 1,000.00
010-500-5513.72-101 Aquatics Beaches -Postage 50.00
010-500-5513.72-104 Aquatics Beaches -Travel 119.00
010-500-5513.72-109 Aquatics Beaches -Repairs to Equip 200.00
010-500-5513.72-112 Aquatics Beaches -Mileage 2,850.00
010-500-5513.72-219 Aquatics beaches -Medical Supplies 1,778.69
010-500-5513.72-341 Aquatics Beaches -Misc Charges 100.00
010-500-5513.76-458 Aquatics beaches - Resue Equipment 914.58
TOTAL; $ 7,178.42
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5513.62-217 Aquatics pools -Cleaning & Sanitation Supplies 7,178.42
TOTAL: $ 7,178.42
Form #:A-102 ~~~,~I~~
Revised: 07/01 ~~,ee
DEPARTMENT: POLICE DIVISION: AD1~iIIINISTIZATION
CONTACT: Gargy 1Vlaesato PHONE: 961-2274 DATE: 06 / 28 / 02
FISCAL PERK®®: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACHED $
TOTAL: $ 65 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
SEE ATTACI~D $
TOTAL: $ 65 000.00
EXPLANATION (Provide complete explanation):
SEE ATTACHED
SUBMITTED 13Y: DATE: /
Depacfiment Head
ACTION: ~ Recommend Approval ~ Recommend Deferral ~ Recommend Denial
si ned: ~ JUL ~ 1 02
9 DATE. / 9
Director of Finance ~
Approved ~ Deferred ~ Denied
Signed: ~~-~ULXIdt.i _ DATE: ~ / / ~ y
Mayor
Transfer No. 55
FROM: Account No. Accoun4 Title Amount
010-201-5205.01-011 CIU - regular S & W $ 7,000.00
010-201-5208.01-011 North Nilo - Regular S & W $ 18,000.00
010-201-5210.01-011 Waimea - Regular S & W $ 6,000.00
010-201-5211.01-011 Kohala - Regular S & W $ 5,000.00
010-201-5213.01-011 Kau - regular S & W $ 9,000.00
010-201-5214.01-011 Puna - regular S & W $ 8,000.00
010-201-5214.01-021 Puna - Overtime S & W $ 12,000.00
TOTAL $ 65,000.00
TO: Account No. Account Title Amoun4
(1) 010-201-5203.02-102 Admin -Telephone $ 14,800.00
(1) 010-201-5203.02-113 Admin -Water & Gas $ 5,500.00
(1) 010-201-5203.02-114 Admin -Electricity $ 9,500.00
(2) 010-201-5203.02-218 Admin -Fuels $ 33,050.00
(3) 010-201-5211.02-227 Kohala - Computer ~ Office Supplies $ 100.00
(1) 010-201-5212.02-102 Kona -Telephone $ 1,750.00
(4) 010-201-5213.02-111 Kau -rental/Lease of Equip $ 200.00
(5) 010-201-5214.02-109 Puna -Repair of Equipment $ 100.00
TOTAL $ 65,000.00
EXPLANATION (provide complete explanation Use more sheets if needed
FrOM:
Funds are available due to vacancies and cost of new encumbants that are less than what is
budgeted for the position.
TO:
(1) Funds are needed to cover higher than anticipated cost for utilities such as telephones,
electricity, water and gas.
(2) Funds are needed to cover higher than anticipated cost for fuel. The officers are incurring
more miles and fuel costs have increased.
(3) Funds are needed to cover higher than anticipated costs for office supplies such as toner
cartridges.
(4) Funds are needed to cover higher than anticipated cost for copier cost.
(5) Funds are needed to cover higher than anticipated cost for repairs to motor vehicles and
equipment.
Form #:A-102 H~i~OVd4~`~
Revised: 07/Ot
~~~1~~
DEPARTMENT: PARKS AND RECREATION DIVISION: ZOO /PARKS MAINTENANCE
CONTACT: Pam Mizuno PHONE: 961-8542 DATE: 06 / 30 / 02
iFISC~h PEi~IOD: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER - ACCOUNT TITLE AMOUNT
010-500-5523.02-115 Panaewa Zoo -Misc. Contract Services $ 10,000.00
TOTAL: $ 10 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5505.02-121 Parks Maint. -Refuse Disposal $ 10,000.00
TOTAL: $ 10 000.00
EXPLANATION (Provide complete explanation):
Funds are available in the Zoo's Misc. Contract Services account because veterinary expenses were less than
alltflClpated.
Transfer is needed to cover the cost of tipping fees for clearing debris at Reeds Eay and other park facilities.
SUBMITTED BY: DATE: ~
/ ~ / ~
partm t Head
ACTION: Recommend pproval ~ Recommend Deferral ~ Recommend Denial
Signed: DATE: .~uL/ ~~Q~
irector of Finance
Approved Deferred Denied
Signed: DATE: ~ /
~
/ o y
~ Mayor
Transfer No. 56
Form #:A-102 g"~~~~a~`~
Revised: 07/01 p°y ~t ~s
DEPARTMENT: Office of the Corporation Counsel DIVISION: Administration
CONTACT: Wendy PHONE: 961-8251 DATE: 06 / 27 / 02
FISCAL PERI®D: July 1, 20 Ol to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-131-5131.10-115 Special Counsel & Settlement of Litigation $ 40,267.61
TOTAL: $ 40,267.61
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-131-513 l .01-011 S & W-regular $ 40,267.61
TOTAL: $ 40,267.61
EXPLANATION (Provide complete explanation):
FROM: Fundr,available due to overestimation on the use of special counsel and settlements.
To: Insufficient funds due to underestimation of attorneys salaries need.
SUBMITTED BY: t~,s-~°-~ DATE: ~~/~y~/~,~
Department Head
ACTION: ~ecommend Approval ~ Recommend Deferral -Recommend Denial
}
Signed: DATE: ~ Attu
Direr of Finance `
_ Approved ~ Deferred ~ Denied
Signed: DATE: `1 / Y /
tilVlayor
Transfer No. 57
Form #:A-1o2 (d®UNTY ®F ~ie4V1lA1`I
Revised: 07/01 pp~~ ee ~o
DEPARTMENT: Environmental Management DIVISION: Solid Waste
CONTACT: Laurence Capellas PHONE: 961-8339 DATE: 6 / 30 / 02
FISCp.L PERI®119: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-601-5604.52-109 W. Hi -Eqpt Repairs & Maintenance $ 40,000.00
085-601-5604.52-115 W. Hi -Miscellaneous Contract 80,000.00
TOTAL: $ 120 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-601-5604.02-228 Landfills - MV/Heavy Equipment Parts $ 120,000.00
TOTAL: $ 120 000.00
EXPLANATION (Provide complete explanation):
109 -Funds are available since minimal repairs done to West Hawaii automotive and heavy equipment this fiscal
year.
115 -Funds are available since payments to Waste Management was less than budgeted amount.
228 -Funds are needed since majority of heavy equipment and refuse trailers belonging to Solid Waste Division
is 10 years or older, which required major component replacement during this fiscal year.
SUBMITTED BY: ~ DATE: ~ / ~ / ®2~
partmen Head
ACTION: Recommend Approval ~ Recommend Deferral _ Recommend Denial
Signed: s` ~ DATE: ~po2
Director of Finance syt
~A roved Deferred _ Denied
Signed: DATE: ~ / S / ~
Mayor
Transfer No. 58
i
Form #:A-102 ~s~~d4~`~
Revised: 07/01 ~~tt pp~~~~ pp~~
DEPARTMENT: FIRE DIVISION: TRAINING & VOLUNTEER
CONTACT: Gerald Makino PHONE: 969-7912 DATE: 07 / 03 / 02
FISCAL PERT®®: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5225.02-228 Fire Equip. Maint. - OCE - MV parts $ 2000
TOTAL• $ 2000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5226.02-231 Trng & Vol Fire OCE -Public Sfty Supplies $ 2000
TOTAL: $ 2000
EXPLANATION (Provide complete explanation):
The Fire Equip. Maint. -OCE account has sufficient funds for the remainder of this fiscal year.
Additional funds are needed in the Trng ~z Vol OCE account to complete payment for volunteer physical exams,
and other expenditures for the Volunteer Firefighters. An unanticipated but necessary purchase of radio
monitors of $2,072 caused the shortfall in this account.
.<In
SUBMITTED BY: Ila DATE: JUl~ ~ 2~OZ
Dep went Head
ACTION: T Rec mmend Ap royal _ Recommend Deferral ~ Recommend Denial
Signed: DATE: ,uL/ ~
'rector of Finance
_ Appr ed Deferred -Denied
Signed: DATE: ~ / (j / ~ ~
Mayor
Transfer No. 59
Form #:A-102 ~®~~~Y
Revised: 07/01
DEPARTMENT: FIRE DIVISION: FIRE PROTECTION
CONTACT: Gerald Makino PHONE: 969-7912 DATE: 07 / 11 / 02
FISCAL P'I~RIO®: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.01-011 Fire Protection - Regular S ~i W $ 30,000
TOTAL• $ 30 000
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
O l 0-221-5221.02-109 Fire Protection - OCE -Repairs & Maint. $ 30,000
TOTAL• $ 30 000
EXPLANATION (Provide complete explanation):
This transfer is being made to balance our accounts at fye 6/30/02. Transfer No. 50 dated 6/21/02 should have
taken care of this imbalance. However, due to my miscalculation of funds needed for the remainder of the fiscal
year, this additional transfer is necessary.
. ~
SUBMITTED BY: l ~ DATE: .JU'L 1 Y 2002
Dep ment Head
ACTION: _ Recommend Approval ~ Recommend Deferral Recommend Denial
Signed: ~ ~ ~ , "7 DATE: I r I l ~y
Director of Finance
Appro d _ Deferred _ Denied
Signed: DATE: ~ I / ~ y
Mayor
Transfer No. 60