HomeMy WebLinkAboutCOM 0050.029 2000-2002
Harry Kim ~ William Takaba
Mayor Director
:4
:f
ajgp, r ;w.~'p°° Nancy E. Crawford
t O°~°6°' Deputy Director
C®~r~ty ®f ~iawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808)961-8234 • Fax (808)961-8248
August 1, 2002
. ,
The Honorable James Arakaki, Chairman,
and Members of the Hawaii County Council
County of Hawaii _
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
July 16 through July 31, 2002
Attached is a Report of Transfers Authorized showing transfers made from July 16
through July 31, 2002. These transfers are for the fiscal year ended June 30, 2002.
Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
.
Deanna Sako
Controller
Attachments
Camnr?< N€~
;
ale ImTc~
inf. fio:R~„~g~~~
~f. T3at~ 1~; ~ 1
0 0 0 o n 0 0 0 0 0 0 0 o r~
oooo~ 0000 0000 ~r
C O C G O~ G O O N 0 0 0 0 a0
7 0 0 0 LO r N l1) O tf) O O O O to
O O O O~ M O) r~ M N O M M N
N o0 O O r r r O
Q V M a~ d' (O
.v
~ U ~ ~ ~ ~
~ O_ o ~a Tw
U U
as ~ w ~ a~iOV ~OV c
~ c~ p~ ~ Q aO c
~ O~`o ~ ~ ? o~oU ~ o o~
~ o_
~ o ca ~ U ~ 2~~ O i 3 ~
41! ~ 3 ~ zs ~ ~ ? ~ O ~ w
~ N ~ 7 O C O O O' ~ ~ O
~ Y 2~~ U.I U 2 Q .J U~ Q~
~ N N r N N N N N N N r
t7 ~ O CC 0 0 O O O O 0 0 CO O
~ O r r r CM r r r M d' r r c`') l!7
~ O O O M f~ M r r 0 V e° ~ N
b, M M M N CD N to ~ O N E O N
Q l(') l17 In In In Ln l!') In l(~ l!7 to IA l(~
O O O O O N O O 0 0 0 0 0 O 1~
0 0 0 0 0 ~t O O O O O O O O V
C O O O O N~ O O O O O 0 0 O aO
7 0 0 0 l0 N O) N Il') 00 et (O O O ~
O CO O O In O) M O O ~ In N N M M N
N CO CO r r to O O W N r r Cp
Q V' M r r- r N CO
r
N
O
O
N
r- ~ U ~
r~ n pUw
Q ~•g ~ cU
~ w ~ ~ o° o_ -o o O _a
~ U o3 Ulu ~ T~ ~
_ ~
~ "O y ~ ~ O) O) ~ J C N LLl
O ~ ~ ~ Q~~ N Q Q ~ C
CO ~ O ~ ~ ~ y ~ p O' ? C O C
~U ~f~: E ~•~U wL y mU >
o ~ o ~ ~ ~ o ~ ca t a~ ~ ~
~ ~ ~ c c c o ~ ~ ~ o ~
~ ~ ~ ~ ul LtJ lU ~ _J fA. ~ U ~
N _ _ _
M O~ N 0 0 0 0 O tN X 0 0 O
~ ~ ~ e-~ v- ~ M V d' r c-
~ ~ O O f~ f~ P~ 00 O O r ¢i- N
'0"° ~ M O M r CO CD r l!') t0 CO O) N In N
O lf) In In Ln lf) l!9 Ln In lf') IL') l() lf~ ~ ~
LL
N N y ~ U O U
~ 'L ~ 1x N ~ O
Q O 0 0~ O ~ y a'
N o
~L. N
C
~ ~ 3 3 a~i a~i m a~i ~ a~i a~i a~
L ~
~ O N d Q> N p N d N
~
~ y N N N N N N N N N N
N> O 0 0 0 OO O O O O O
~ 0 0 C0 CD O N N N N
~ ~
~ Q ti ~ ti ~ ~ ti ~ ti ~
be
0 `
~ CO CNO CMO CEO COO CD CEO ~ COO ~
Form #:A-102 ~®UN'I°Y ~~twd4~`~
Revised: 07/01 g~ g~ A, ~o t '
DEPARTMENT: Public Works DIVISION: Highway Maintenance
CONTACT: Stanley Nakasone PHONE: 961-8349 DATE: 07 / 11 / 02
FISCAL PIER10®: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020-301-5301.32-228 N&S Kohala Rd OCE-MV/Hvy Eqpt $ 2 600.00
Parts/Supp '
020-911-5911.05-341 Prov-Compensation Adj-Hwy-Misc Charges 48,000.00
TOTAL: $ 50 600.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020-301-5301.52-216 Kau Road OCE-Agricultural Supplies $ 2,600.00
020-301-5301.02-341 Highway Maim Admire OCE-Misc Charges 48,000.00
TOTAL: $ 50 600.00
EXPLANATION (Provide complete explanation):
To transfer funds from N&S Kohala Rd to cover additional herbicide purchases used for roadside maintenance in
the Kau district.
To transfer funds from Provision-Compensation Adjustment to cover Engineering's Departmental Charges for
assistance on Highway projects.
SUBMITTED B DATE: f / l Z / o y
partment Head
ACTION: Recommend Approval ~ Recommend Deferral ~ Recommend Denial
Signed: DATE: ~~L ~ Z~QZ
Director of Finance
Approved Deferred Denied
Signed: DATE: ~ / (L /
Mayor
Transfer No. 61
Form #:A-102 (;®UN~
Revised: 07/01 ppyy~~
~V ~
DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE
CONTACT: STANLEY NAKASONE PHONE: 961-8349 DATE: 06 / 28 / 02
FISCAL PERT®D: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020-301-5301.41-011 N&S KONA ROAD - REG S&W $ 36,000.00
TOTAL: $ 36 000.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
020-301-5301.61-021 PUNA RD-OVERTIME S&W $ 36,000.00
TOTAL: $ 36 000 00
EXPLANATION (Provide complete explanation):
FUNDS AVAILABLE FROM KONA ROAD S&W (FROM VACANCIES) TO COVER UNANTICIPATED
EXCESS OVERTIME COSTS INCURRED BY PUNA ROAD EMPLOYEES
SUBMITTED BY: Ul~V~N~tn 1~ - ~ DATE: ~ / /
Department Head
ACTION: _ Recommend Approval _ Recommend Deferral Recommend Denial
Signed: DATE: ~u~ ~ ~ ~u~2
Director of Finance
_ Approved _ Deferred T Denied
Signed: DATE: ~ / ~ ~ / O
Mayor
Transfer No. 62
Form #:A-102 (d®U~YY ~aQ~(~~`~
Revised: 07/01
DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY MAINTENANCE
CONTACT: STANLEY NAKASONE PHONE: 961-8349 DATE: 06 / 28 / 02
FISCAL PERT®D: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-171-5171.22-110 BLDG R&M -REPAIRS TO FACILITIES $ 11,550.00
TOTAL: $ 11 550 00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-233-5233.02-115 FLOOD CONTROL - MISC CONTR SVCS $ 11,550.00
TOTAL: $ 11550.00
EXPLANATION (Provide complete explanation):
FUNDS AVAILABLE IN BLDG R&M (DUE TO FEWER REPAIRS THAN ANTICIPATED) TO COVER
OVERDRAFT IN FLOOD CONTROL BUDGET DUE TO $22,315 BUDGET CUT MADE ON ORDINANCE
NO. 02-39.
SUBMITTED BY: K ~ UlJ ~ oC,(,~, DATE: 15
Department Head
ACTION: ~ Recommend Approval T Recommend Deferral ,Recommend Denial
JUG. 1 ~tp02
Signed: DATE: /
Director of Finance
Approved Deferred Denied
Signed: DATE: ~ I ~ 6 / ~ y
Mayor
Transfer No. 63
Form #:A-102 (e®~N~
Revised: 07/01 pp°°~~ ~~ryry AA,, ~~ae ® ~s
~~L~~~~ ~V ~ I~la7~i`l
DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION: ADMINISTRATION
CONTACT: GALEN KUBA PHONE: 961-8084 DATE: 06 / 28 / 02
FISCAL PEitl®®: July 1, 20 O1 to June 30, 20 OZ
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-671-5671.01-011 ENV MNGMT - REG S&W $ 1,922.05
010-671-5671.06-449 ENV MNGMT -MOTOR VEHICLE 5,395.42
TOTAL: $ 7 317.47
TO: ACCOUNT~VUMBER ACCOUNT TITLE AMOUNT
010-671-5671.0115 ENV MNGMT -MISC CONTR SERVICES $ 7,317.47
TOTAL: $ 7 317.47
EXPLANATION (Provide complete explanation):
FUNDS AVAILABLE 1N REG S&W (DUE TO VACANCIES) AND MOTOR VEHICLE ACCT (DUE TO
LOW BID AWARD) TO COVER OVERDRAFT IN MISC CONTR SERVICES FOR PUBLIC WORKS
ADMINISTRATIVE ASSISTANCE FOR PERSONNEL, PAYROLL & FISCAL DUTIES.
SUBMITTED BY: - DATE: ~ /
Depart ent Head
ACTION: L Recommend Approval _ Recommend Deferral Recommend Denial
Signed: DATE: ~u~ /1 ~ L1~1
Director of Finance
Approved -Deferred _ Denied
Signed: DATE: ~ l ~ ~ / ~ y
Mayor i
Transfer No. 64
Form#:A-1o2 (dOl1N°TY OF He4.INAl`I
Revised: 07/01 ~~ee
~IY~~~
DEPARTMENT: PUBLIC WORKS DIVISION: ENGINEERING
CONTACT: BEN I. ISHII PHONE: 961-8423 DATE: 06 / 28 / 02
FISCAL PERIOD: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-183-5183.01-011 ENGINEERING DIV-REG S & W $ 9,929.00
TOTAL: $ 9 929 00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-231-5231.01-011 CONSTR INPSTN-REG S&W $ 1,540.00
010-231-5231.01-021 CONSTR INSPTN-OT 6,206.00
010-231-5231.01-099 CONSTRINSPTN-MISCS&W 2,183.00
TOTAL: $ 9 929.00
EXPLANATION (Provide complete explanation):
FUNDS AVAILABLE FROM CONSTRUCTION INSPECTION S&W DUE TO VACANCIES TO COVER
CONSTRUCTION INSPECTION S&W OVERDRAFT DUE TO FED AID CONSTRUCTION PROJECTS RE
KOMOHANA STREET, ETC.
~j
SUBMITTED BY: " DATE: J
/ ~ ~ / ~ ~
Dep rtment dead
ACTION: !Recommend Approval ~ Recommend Deferral _ Recommend Denial
Signed: DATE: ,~U~/ ~ ~ Zp02
Director of Finance
proved -Deferred _ Denied
Signed: DATE: ~ / ~ ~ / a
Mayor
Transfer No. 65
Form 9R:A-102 ~®lJ~'~ ®F ~~,~~f~~
Revised: 07/01 AA
~~1~~~
DEPARTMENT: PARKS AND RECREATION DIVISION: I-IOOLULU, AQUATICS
CONTACT: DEE ANN SADAYASU PHONE: 961-8560 DATE: 6 / 30 / 02
FISCd4L PERI®iD: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5511.06-480 Hoolulu Complex - Misc Equipment $ 650.00
TOTAL: $ 650.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5511.02-114 Hoolulu Compex --A~i~-E^geri~# ~~+~ut,.l $ 150.00
010-500-5513.62-105 Aquatics Pools -Uniform Allowance 500.00
TOTAL: $ 650.00
EXPLANATION (Provide complete explanation):
This transfer of funds is necessary to cover overruns in expenditures for electricity at the Hoolulu Complex
and uniform allowances paid to Aquatics pool employees. Funds are available in the Hoolulu Complex
miscellaneous equipment account as purchases were postponed due to the budget shortfall.
SUBMITTED BY: ~G "`~C~ DATE: / l-I~
Department Head
ACTION: ~ Recommend Approval ~ Recommend Deferral ~ Recommend Denial
Signed: DATE: J~1L/ 17 1yQ2
irecto finance
Approved ~ Deferred ~ Denied
Signed: DATE: 1 / I ~ / b Y
Mayor
Transfer No. 66
Form #:A-102 6s®u~~ ,4.O~W,t~~'~
Revised: 07/01 pp~~ p~
~V 1 f~~8~e~~1~
DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION: SOLID WASTE
CONTACT: LARRY CAPELLAS PHONE: 961-8515 DATE: 06 / 28 / 02
FISCAL PERI®®: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-601-5604.06-449 LANDFILLS EQPT-MOTOR VEHICLE $ 10,588.00
085-601-5604.52-228 PWANAHULU W HI LF-EQPT PARTS 14,546.00
085-911-5911.93-341 WORKER'S COMP-SW 22,218.00
TOTAL: $ 47 352.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-601-5604.02-341 LANDFILLS-MISC CHARGES $ 47,352.00
TOTAL: $ 47 352.00
EXPLANATION (Provide complete explanation):
FUNDS AVAILABLE IN ABOVE ACCOUNTS DUE TO LESS THAN ANTICIPATED BID AWARDS AND
WC SETTLEMENT AWARDS TO COVER OVERDRAFT IN MISC CHARGES FOR OSHA FINES.
SUBMITTED BY: DATE:
Depart ent Head
ACTION: Recommend Approval ~ Recommend Deferral _ Recommend Denial
1
Signed: DATE: JUL /2 2 2~'~Z
irector f Finance
Appr d Deferred Denied
Signed: DATE: ~l ~3 / Da-
~Cl°Ir'~'~ Mayor
Transfer No. 67
Form #:A-102 COUNTY OF HAW~aI`I
Revised: 07/01 ~e
1 ~ 1 ~~1~1~~~
DEPARTMENT: Civil Defense Agency DIVISION:
CONTACT: Sruce Butts PHONE: 935-0031 DATE: 07 1 23 / 02
FISCe4L PERIOD: July 1, 20 Ol to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.02 -104 Travel $ 260.00
TOTAL• $ 260 00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-241-5241.01-021 Overtime S & V6' $ 260.00
TOTAL• $ 260 00
EXPLANATION (Provide complete explanation):
Emergency Overtime requirements exceeded anticipated budget amount.
SUBMITTED BY: DATE: ~ ~l ~ c~-
D artment He
*******************~**********************~,~**~****************~***w*************~«**~*****~*****************~*******
ACTION: ~ Recommend Approval ~ Recommend Deferral _ Recommend Denial
Signed: ~ DATE: ~ 4 2po2
irector of finance
_ Ap roved _ Deferred _ Denied
Signed: DATE: ~ / ~-.S / D ~
~I>~G Mayor
Transfer No. 68
`~7-
Form #:A-102 ~~a~~~`~
Revised: 07!01 p~ ~~ee
DEPARTMENT: PARKS AND RECREATION DIVISION: HOOLULU, AQUATICS
CONi-ACT: DEE ANN SADAYASU PH®NE: 961-8560 DATE: 7 / 24 / 02
FISCAL, PERI®®: July 1, 20 O1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5511.06-480 Hoolulu Complex - Misc Equipment $ 1,300.00
TOTAL: $ 1,300.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5511.02-113 Hoolulu Complex -Water, Gas, Sewer $ 1,000.00
010-500-5513.62-112 Aquatics Pools -Mileage Allowance 300.00
TOTAL: $ 1,300.00
EXPLANATION (Provide complete explanation):
This transfer of funds is necessary to cover ovemuas in expenditures for water, gas and sewer at the Hoolulu
Complex and mileage allowances paid to Aquatics pool employees. Overruns in the Hoolulu Complex water
account were due to the increase in events held at the facilities. Funds are available in the Hoolulu Complex
rrriscellaneous equipment account as purchases were postponed due to the budget shortfall.
SUBMITTED BY: DATE: _~lG~` 6"~i`"
De art ead
ACTION: ~ Recommend Approval ~ Recommend Deferral ~ Recommend Denia!
Signed: ~ DATE: JUL /2 5 2902
Director of ' ance
Approved ~ Deferred ~ Denied
Signed: DATE: ~ / ~ / ~ Y
Mayor
Transfer No. 69
Form #:A-102 (i®U~~ ~~w~~`~
Revised: 07/01 p~ ~s ~p
1 1 ~ 1 ~a7~1~
DEPARTMENT: FIRE DIVISION: FIRE EQUIP. MAINT.
CONTACT: Gerald Makino PHONE: 969-7912 DATE: 07 / 25 / 02
FISCAE PI:RI®D: July 1, 20 O 1 to June 30, 20 02
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5224.01-011 Fire Prevention -Regular S&W $ 1300
TOTAL: $ 1300
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5225.01-011 Fire Eqpt Maint. - S&W $ 1300
TOTAL: $ 1300
EXPLANATION (Provide complete explanation):
To adjust for over-drawn account at year-end.
SUBMITTED BY: DATE: 7 / 26 / 02
epartment Head
*****~***„~***«******~*,~*~*,~~****~********~***~***~*~***~******~************w***********,~***~~~**~~**~**************~
ACTION: /Recommend Approval ~ Recommend Deferral ~ Recommend Denial
Signed: DATE: .JUL /F
it ctor of Financ
Approved ~ Deferred _ Denied
Signed: DATE: "1 / ~ ~
~C`~IMG Mayor
Transfer No. 70
S£a