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Home My WebLink AboutCOM 0741.000 2000-2002 ~~Y OR yq~ Harry Kim ~y~ William Takaba 1JJ1~ Mayor ~ ; Director 1 Nancy E. Crawford ~ J i +j.~;;m M;:°~.~~ Deputy Director County of ~Iavvaii Finance I)epartanent , 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 Fax (808) 961-8248 September 10, 2002 Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Resolution Increasing Time Element The Department of Parks & Recreation has seven (7) Water Safety Officers positions in West Hawaii whose work schedules are 12-, 16-, or 18-hours per week. Also, three of these seven positions are temporary. In order to meet the staffing operations at the County's West Hawaii beaches and to be in compliance with labor laws, we are requesting to change the three (3) temporary positions to permanent status for year round staffing and to change all of the seven (7) positions' time element to haif-time (1/2T) status. Enclosed is a resolution authorizing these changes. If there are any questions, please do not hesitate to call the Department of Parks & Recreation. William flak a Director of Finance APPRO ED: Harry Kim Mayor Enc. ~om~ tmTc~ cc: P&R ~nl~ ty®° die ate ~~t.~-~~,~~~ ~....~-~~,~~g. DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: PARKS AND RECREATION DATE: September 10, 2002 STAFF CONTACT: PATRICIA ENGELHARD PHONE: 961-8311 A. REQUEST: Changes in Positions FTE and Status (from Temporary to Regular) B. BACKGROUND AND JUSTIFICATION,{USE ADDITIONAL SHEETS AS NEEDEDI: Parks and Recreation has seven Water Safety Officers positions in West Hawaii with work schedules that are 12-hour, 16-hour, and 18-hour per week. Four are regular positions and the other three are temporary. The three temporary positions were created by Council Resolution 316-96 and were funded to work only during the summer months (June -August) not to exceed 90 days. Through past experiences and to keep within our budget, the positions were filled as 2/5 times and continually staffed for more than 90 days in order to maintain our beach operations. These positions are needed year round and on a half-time basis. The Department recommends changing them to regular half-time positions. In doing so, incumbents will receive benefits (health care, retirement, union representation) and there will be beach staffing to adequately meet our needs. Increasing the time element to half-time for the other WSO positions is necessary to provide for double (two-man) coverage at the beaches. These positions have been consistently offered extra hours to meet those standards. Since these positions are classified as less than half-time, they receive no benefits (health care, retirement or union representation). By continually offering extra hours, we are faced with violating labor laws relative to those benefits. The Department would like to: 1) change the three temporary positions to regular positions and to decrease to half-time element so that positions can be year round; and 2) increase the full-time equivalency of the regular positions to half-time to meet staffing operations at our West Hawaii beaches and to be in compliance with labor laws. -2~~zc: r~ SIGNED: September 10.2002 PA RIC A G. ENGELHARD DATE Department Head REQUEST I°~R ®R(;ANIZATI®Ns4L CHAIVC~ES e4N®/QR PQSITI®N ~aCTI®NS TO: MANAGING DIRECTOR DATE: September 10, 2002 FROM: DEPARTMENT: PARKS AND RECREATION DIVISION/BRANCH: AQUATICS REQUEST: ~ NEW POSITION TITLE PAY GRADE ~ REALLOCATION POS.NO. CURRENT TITLE PAY GRADE PROPOSED TITLE PAY GRADE ® OTHER ~s P~sit~o~ Stnt~~s fir TEMPS c~nc~ in FTFs (Change temporary positions to Regular Positions and decrease FTE to 1 /2 Time. Increase FTE for regular positions to 1 /2 Time.) (change in FTE, transfer, etc.) POS. NO. CURRENT TITLE PAY GRADE Increase FTE to 1 /2 Time: 2874 Water Safety Officer II 3/10 T SR-17 2875 Water Safety Officer II 2/5 T SR-17 3755 Water Safety Officer II 2/5 T SR-17 3756 Water Safety Officer II 9/20 T SR-17 Decrease FTE to 1 /2 Time 8~ change position status from TEMP to regular 3890 Water Safety Officer I (TEMP) SR-15 3891 Water Safety Officer I (TEMP) SR-15 3892 Water Safety Officer I (TEMP) SR-15 COMMENTS: These changes in time elements and position status will enable us to meet our existing staffing needs with a more stable workforce. September 10, 2002 ~ ~.~~1-~~c1~~ 1~ APPROVED ~ DISAPPROVED ~ ~ ~ MANAGING DIRECTOR DATE DCS CP-005 (2/93)(11/93)(7/01) ,fin H ~ o ~ M mti a~~ ~ti ~r > ~`n yc0 ~ Orn ~ fnM PA MM d N ~M ~ QyU ~U ~U ~U ~ ~ ~ ~ ~Q ~Q U~ OO U~ ® a~ ti a~ ti a~ m r. V~ U~ Va._ Ur-. i ~ ~ ~ N ~ ~!n O cn ~ N ~ O ~ M Q ~ ~ ~ ~ ~ ~ ~ ~M lJ1M f~M (~M Q ~~v_s~U ~ NU yC.) ~U ayU d6 ~ M ~ Q ® ~ O~ N ~ O ~~.0 ~~N U1N ~ ~ ~ ~ ® ~ Q ~ ~ Q ~ ~ ~ ~ ~ ~ ~ N N N U ~ ~ ~ 0 ® ~ ~ 0) ti ~ ~ U ~ f ~ V ~ V ~ V ~ ~ ~ ~ f ~ ~ I ~ O~ O~ U~ V ~ V ~ NO ~M O~ o0J O to w. M v.~ CO u-- s9° ~ Ln P~ fn iN7 f!7 M !03 M ~ M ~ O0 ~yU yU ~U ~U aU ~U N~ d.~ f~6 ~ ("°0 ~Q ~O ~g N N ~ ~ ~ r ~ 07 03 V r ` ~ s. .m ~ ~ cs ~ U~ U~ ~ Q500 '~O ~O 0000 0~ ~ fn M ei- w~ M M OJ 09 f~~ (I?~ ~ ~ ~N a., e.. °a ~ ~ ~ ~ ~ } ~ o~ ~ o ~ ~ L 0 v ~ ~ ~ N N = r r U r r ~ ~y ~ ~ ~ U ~ U ~ - I I 4-- r r.- t° ~i. ~ F - c6 00 ~ oo ao a~ o0 ~ (l)M fnM ~N ~ M U ~ ~ ~g Q 00 ~ Ur U~ UU_jr Ur ~ ~ !n ~ !n " U) ~ fn U Ur ,~M w r ~ r ~6- r V-~ r O~-~ ~U ~U ~U ~U ~ U ~ _ a~ a~ a~ a~ ~ fn a... RS w^~ UN IQ~ t.~.~Q~ o o p~ `'1 N ~ ® ~ ~ ~ c~6 ~ ~ N P~ M F- P.a U ® ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ N N N ~ ~ r r r U ~ ~ ® ~ Nti ~ti U~ g~ I~ Ra U r U U r a.. r ~ r ~ r ~ ~ ~0' ~pC UQ' U~' UCI' ~ NM 011 o~ U)M fl~M fI3M ~M .~M ~N ~U ~U ~U ~U ~U ~U ~2 ~ ~ ~ a~ ~ a~ m ~ ~ ~ ~ ~ ~a ~o ~g N N ~ ~ ~ e N N r e° r r ~ ~ ~ ~ _ ~ ~ ~ ~ Ur ~r ~ vII' V~.' U~ U~ O~ O~ ON ~ o ~ m aro ~'o ~'o ~'o~o ~'a~o O (/1 M ~ d' ~ w~a. M ~ M tSS U ~ U U ~ ~ ~ ~ p ~ ~ ~ ~ ~ N } ~ ^L ~ r R~ , 1 / o I V IIdF~RiP~A,TI®N F®RIV6 FAR REALL®Cd4Tl®N 1~ CHa40VGE IIV FULL-TIA4~E EQUIi/~LENCIf Department: Parks and Recreation Date: September 10, 2002 Division/Branch: Aquatics Pay Fund Source Class Title Pos. No. Grade Sala Cost Diff. Current WSOII 2874 SR-17 $843.33 5513.71-011 Proposed WSOII 2874 SR-17 $1352.00 $508.67 5513.71-011 Current WSOII 2875 SR-17 $1081.58 5513.71-011 Proposed WSOII 2875 SR-17 $1352.00 $270.42 5513.71-011 Current WSOII 3755 SR-17 $1 169.58 5513.71-01 1 Proposed WSOII 3755 SR-17 $1462.00 $292.42 5513.71-011 Current WSOII 3756 SR-17 $1264.92 5513.71-0 l 1 Proposed WSOII 3756 SR-17 $1352.00 $87.08 5513.71-Oll Current WSOI 3890 SR-15 $1042.08 5513.71-01 1 Proposed WSOI 3890 SR-15 $1201.50 $159.42 5513.71-011 Current WSOI 3891 SR-15 $1042.08 5513.71-01 1 Proposed WSOI 3891 SR-15 $1156.00 $113.92 5513.71-011 Current WSOI 3892 SR-15 $1042.08 5513.71-011 Proposed WSOI 3892 SR-15 $1201.50 $159.42 5513.71-Oll 1. wive re®s®ns h®w yew ~lutles cr®se (st®tutes en®ctecl, ®rcllrl®nces, raevvly ®uth®rizecl pr®~rcrlras, ~®sls fcr Incre®sed w®rkl®®~Is, etc.): Affected Water Safety Officer positions have been consistently working extra hours to meet the existing staffing needs of our operations because activity at most West Hawaii beaches have almost doubled since 1995. The Temporary positions were created (Council Resolution 316-96) to provide extra staffing only during the summer months not to exceed 90 days. Due to the staffing needs, these temporary positions were remained staffed throughout the year as 2/5 time employees. They were also given extra hours. 2. if recll®ca#icrn, list ®r11 new dasfifes. (Ex®rnple: 1) Tikes riict®tl®rtr 40%; 2) Keeps ®fiflce ccc®urats 3~~; etc.): N/A Reallocation/Change in Full-Time Equivalency Form Page 2 3. i~®w will assignment new duties incre®se efticlency/effectiveness ®perati®ns? (Use pr®ductivity measurements where possible.): New duties are not being employed in this situation. Changing the three full-time temporary positions to regular half-time positions and increasing the time elements for the other four Water Safety Officer will help us to meet our staffing needs of the existing standard of double (two man) coverage through peak use times due to staffing shortages. Ir®r re®ll®c®tions explain why new duties ®t higher level are needed and cannot be assigned to classes at higher level ®r handled in other way such as sh®rt term contracts, etc.: N/A. Not a reallocation. 5. e4iternatives that veers considered in lieu of the prop®sed changes: (Have technoiogicai changes been considered?) Up to this point, we have been offering extra hours to our less than full-time elements and using the temporary positions more than the allotted 90 days to meet our staffing shortages due to extra crowds, vacations, sick leave and extended time off for injuries. 6. 9Nas reallocation or reci®ssii#ication budgeted and if n®t, why were manpower needs not pi®nned through budgetary pr®cess? Administrative budgetary restraints prevented us from changing the full-time equivalency for the regular positions, as well as maintaining the temporary positions full-time on a year round basis. 7. List other rationale or pertinent statements ®nd dat®: As a result of offering extra hours to these lower time elements positions and working the temporaries beyond the summer months, we are bordering violating labor laws relative to health care provision, retirement credits and union representation and Council Resolution 316-96. DCS CP-003 (2/93) S®UIZC~ OF FUIV®S F®}~ NI°VV P®SITI®IV/REe4L~OCA,TI®Nl~HAIdC~~ IN FTI~ 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. 2874 (If no position number indicate "new".) a) New monthly salary $ 1,352.00 b) Present monthly salary specifically included in FY 2002-03 budget (IF NOT SUDGETE®, INDICATE -0-) $ 843.33 c) Net funds required (Item "a" minus Item "b") $ 508.67 d) Remaining number of months in current fiscal year g e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ 4578.03 2. AVAILAI3ILITY OF FUNDS a) What is the position's fund source (county,state,federal)? County b) Funds are budgeted in account number: ono-soo-5x13.71-0~~ c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation $ Total Amount fio: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. ~ ~ ~ P tricia G. Engelhard, Director Date DCS CP-004(2/93) Rev. 8/94: 8/97 SOURCE ®F FUN®S FOR NEW ~®SITI®NIREALL®CA`TIO11VlCHANGE I!n0 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. 2875 (If no position number indicate "new".) a) New monthly salary $ 1,352.00 b) Present monthly salary specifically included in FY 200 - 3 budget (IF NOT BUDGETED, INDICATE -0-) $ 1,081.58 c) Net funds required (Item "a" minus Item "b") g 270,42 d) Remaining number of months in current fiscal year g e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ 2433.78 2. AVAILA031LITY OF FUNDS a) What is the position's fund source (county,state,federal}? County b) Funds are budgeted in account number: ono-soo-x513.71-0~~ c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation $ T°ota! Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. atr' is G. Engelhard, Director Date DCS CP-004(2/93) Rev. 8/94: 8/97 S®IDfZCE SUN®S FOR NEW P®S~`TI®N/IREo~LL®CA7°I®NACFBAIVC~~ IN i 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. 3755_ (If no position number indicate "new".) a) New monthly salary $ 1,462.00 b) Present monthly salary specifically included in FY 2002-03 budget (IF NOT ~UDGFTED, INDICATE -0-) $ 1,169.58 c) Net funds required (Item "a" minus Item "b") $ 292.42 d) Remaining number of months in current fiscal year g e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ 2631.78 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county,state,federal)? County b) Funds are budgeted in account number: ono-soo-x513.71-oi~ c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation $ Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. ~Gl~~ 9~ o~ Patr' is G. Engelhard, Director ®ate DCS CP-004(2/93) Rev. 8194: 8/97 S®IJFZCE ®F FUN®SFZ NEW IP®S,~T40NlR~LLOC~TIi~NlD~{ANC~~ IN FTE, 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. 3756 (If no position number indicate "new".) a) New monthly salary $ 1,352.00 b) Present monthly salary specifically included in FY,~90~-03 budget (IF NOT BUDGETED, INDICATE -0-) $ 1,264.92 c) Net funds required (Item "a" minus Item "b") $ 87.08 d) Remaining number of months in current fiscal year g e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ 783.72 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county,state,federal)? County b) Funds are budgeted in account number: 010-500-5513.71-011 c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation $ Total Amount 1`0: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. Pat ~cia G. Engelhard, Director ate DCS CP-004(2/93) Rev. 8/94: 8/97 ~®u~c~ Fu~~~ I'~~ ~~vv ROSI7°I®~A~ ~~~~,~cA~rl®N~~I~a~l~~ :ICI 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. 3890 (If no position number indicate "new".) a) New monthly salary $ 1,201.50 b) Present monthly salary specifically included in FY 2002-.~3 budget (IF NOT BUDGETED, INDICATE -0-) $ 1,042.08 c) Net funds required (Item "a" minus Item '°b") $ 158.42 d) Remaining number of months in current fiscal year g e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ 1434.78 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county,state,federal)? County b) Funds are budgeted in account number: 010-500-5513.71-011 c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation $ Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. Patri a G. Engelhard, Director Date DCS CP-004(2/93) Rev. 8/94: 8/97 ~OURC~ ®F Feu®~ FOR N~vv ~®SIl°foN/REAL~OCA~'I®N~ci~o~aN~~ IN ~T~ 1. COMPUTATION Ola FUN®S REQUIRE® FOR POSITION NO. 3891 (If no position number indicate "new".) a) New monthly salary $ 1,156.00 b) Present monthly salary specifically included in FY 2002-03 budget (IF NOT BU®GETE®, IN®ICATE -0-) $ 1,042.08 c) Net funds required (Item "a" minus Item "b") $ 113.92 d) Remaining number of months in current fiscal year g e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ 1025.28 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county,state,federal)? County b) Funds are budgeted in account number: 010-500-5513.71-011 c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation $ Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. oL Patrici G. Engelhard, Director Date DCS CP-004(2/93) Rev. 8/94: 8/97 S®U82CE QOF Ft1N®S FOR NEW ROSI'TI®NIRE,4ALL®C~TI®IV6CHANCaE III i~~ 1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. 3892 (If no position number indicate "navy".) a) Nevi monthly salary S 1,201.50 b) Present monthly salary specifically included in FY 002-0 budget (IF NOT BUDGETED, INDICATE -0-) $ 1,042.08 c) Net funds required (Item "a" minus Item "b") $ 159.42 d) Remaining number of months in current fiscal year g e) Funds required in remainder of fiscal year (Items "c" x Item "d") $ 1434.78 2. AVAILABILITY OF FUNDS a) What is the position's fund source (county,state,federal)? County b) Funds are budgeted in account number: 010-500-5513.71-011 c) Funds are available in account number: Transfer to account number: d) Request to transfer funds for reallocation: From: 010-911-5911.70-341 Provision for Reallocation $ Total Amount To: Account Number Account Title I certify that the information is correct and funds are available, and that the funds may be used for the classification action as requested. Patrici G. Engelhard, Director ®ate DCS CP-004(2193) Rev. 8/94: 8/97