HomeMy WebLinkAboutCOM 0533.106 2000-2002 JNtV'OF h''6y.
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Harry Kim Barbara Bell
Mayor Director
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DEPARTMENT OF ENVIRON `MENTAL MANAGEMENT
25 Aupuni Street, Room 208 ~ Hilo, Hawaii 96720-4252
(808) 961-8083 • Fax (808) 961-8086
DATE: September 25, 2002 -
TO: James Y. Arakaki Council Chair and
Council Members
VIA: Deanna Sako, Controller ~,,p
FROM: Barbara Bell, Director of Environmental Management
RE: NOTIFICATION OF GRANT AWARD
Compliance with Ordinance No. , Section 7(1)
oi- i~
Name of Grant Program: WASTE REDUCTION AND RECYCLING PROJECT
Grantor: ENVIRONMENTAL PROTECTION AGENCY (EPA)
County Grantee Department or Agency: Environmental Management -Solid Waste Division
Grant No. (IF KNOWN): EPA Assistance Agreement No. X979177-01
Amount of Grant: $400,000
Amount of County Match: NA
County Revenue & Expenditure Account Numbers: 3303.02 / 085-601-5604.29-115
Grant Period (Commencement & Completion): 02/01/02 - 05/31/04
Purpose of Grant: Keaau Transfer Stn Demonstration Community Recycling Center
Is final report required by grantor? ~ Yes ~ No
Notification attached: ®Yes ~ No, because
Comm. No.
File No.
Ftef. To:
Fief. I3~te (1rT 3
RED ST,U
o~ UNITED STATES ENVIRONIlAENTAL PROTECTION AGENCY
r~ REGI®N IX
~'~Fb 7S HawFl'IOPTIC $47'ee$
''c Pwa~ San Francisc®, CA 94105
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Certified Mail -Return Receipt
Harry Kim
Mayor
County of Hawaii
25 Aupuni Street
Hilo, Hi 96720
Re: Grant ID # X-97917701-0
Program/Project Title: Special Appropriation -Waste Reduction and Recycling Project
Dear Mayor Kim:
The United States Environmental Protection Agency (EPA) is pleased to approve the
program described in the enclosed agreement. If you wish to accept tleis offer, please sigae and
date both enclosed agreeffieaats and retu~ o~ae signed or-.opal to the Grants Manageanent
Office, PMI)-7, within three weeks. The agreement which is marked Recipient's Copy should
be retained for your records.
Please read tlae enclosed Agreeffient and the conditions prior to your acceptance. If
you or your staff have any questions of a programmatic nature, please contact your EPA Project
Officer. Questions relating to administrative or fiscal matters should be directed to your EPA
Grant Specialist.
Sincerely,
Jeff Scott
Director
~Jaste Management Division
Enclosures
cc: Galen Kuba, Co_ of Hawaii (w/attach)
William Takaba, Co. of Hawaii (w/attach)
Paula Helfrich, HIEDB (w/attach)
- PC1r~N~'~ COPY
X - 97917701 - 0 Page 1
,~t ® ASSlSTAdVCE ID NO_
~`~~4~_ U.S. ~~~{~®~~'~~TeAL.= PRG d)OC3E) ~AAlfl€FIU# DATE OF AWARD
~ ~FZ~T'~~~(06~ ACB~619~Y - 97917791 - a .3U~ 2 8 100
TYPE OF ACTOOPd €e4A1LIPIG.xBATE
New
COO~e~tiVt' A~PerdaiY9e[lt PAYMENT M1=THOD: ACH#
~i0cs~~ Advance N!A I
;IPIEPIT TYPE: Send Payment Request to:
anty Grants Management Office, PMD-7
31PIE~dT: PAYEE:
rnty of Hawaii County of Hawaii
>upuni Street 25 Aupuni Street
HI 96720 Hito, HI 96720
99-6000567
)JEGT MAPIAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST
'n Kuba Timonie Hood Cheryl Eilart
~upuni Streef 75 Hawthorne Street, WST-7 Grants Management Office, PMD-7
HI 96720 San Francisco, CA 94105 E-#llail: Fitart.Cheryl@epa.gov
ail: E-4Aail: Iiood.Timonie@epa.gov Phone: 415972-3676
one: (808) 96]-8083 Phone: 415-972-3282
iJECT TiTL~ AIdD OESCRIPTIOA4
CIAL APROPRIATION -WASTE REDUCTION AND RECYCLBNG PROJECT
award provides FY-02 EPM fianding fin the amount of 5400,000 4o establish and implement a community development model for renewable resource
agement by upgrading solid waste transfer stations on the Island of Hawaii into community recycling centers. Preaward costs back to February 1,
'are authorized per condition #9.
?GET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST
'lI2002 - 05/31/2004 02/01/2002 - 05!31/2004 5400.000AO $400,000.00
'E: The Agreement rraust be cexaaal~eted ire duplicate seed €Iae L)riga~l retumed.to tare appropeaate Grants tt~ar~gement Office listed beSow,
within 3 calendar we~eics after receipt ~r within stay ezteKas"son o8 r~sse as may be granted. by EPA. Rcc~igst of a ~reritten refu~F or
failure to restores the property exraeiated document within t9ae prescn"bed time, mad result in'tfae withdrawal of 41ae offer try ttae Agency.
Any change to the Agreement by tfae Recipient subsequemt to1$ae document being signed by the EPA Award Officiaf, wthicla tlae
Award Offeciafl determines to materially after the Agreement, shall void the Agreement
OEFER /!AID ACtEPTAIdCE
The United States, acting by amd through the U.S. Envirotsta3era~xf Protection Agenalr (EPA), here-4sy offers
Assistance/Amendment to t3ae ~ County of:8~a+nta's's for '100.0f3 of all approved costs
incurred up to and not exceeding 5400,00® for floe support of approved budget period effort described do application
(including all application mod cations) cited in the Project T"rtle and Description above, signed 04!2512002
included herein by reference.
BSSU[PIG OFFICE (GRANTS tAAtdAGE?tfIENT OFFBCE) AlflfARD APPROVAL OFFICE
9ANIZATIOM /ADDRESS ORGAMl2:ATIOf~ /ADDRESS
. EPA, Region 9 U.S. EPA; Region 9
nts Management Office, PMD-7 Waste Managemen4 Division
~awthome Street 75 Hawthorne Street
i Francisco, CA 94105 San Francisco; CA 94105
THE UNITED STATES OF ARAERICA BY THE U.S. ENVIROAIi1~EAlTAL PROTECT10Pt AGENCY
dATURE OF ARD OFFICIA TYPED FdAfdfE APd€) TITLE DAT
~ .left Scott. Directts>.?~faste Managerraent D"nrision
This agreement'es s o applicable U.S. Environmental Protection Agency statutory provisions and assistance regulations. In
accepting this aw or amendment and any payments made pursuantttaereto, (9) the undersigned represents that he is duly
authorized to ac8 on behaf$ of the recipient organisation, and (2) the recipient agrees (a) that the awart is subject to the applicable
provisions of 40 CFR Chapter 1, Subchapter B and of the provisions of this agreement (and all attachments), and (b)-that
acceptance of any payments conskitutes an agreement by the payee that the arreounts, if any found by EPA to leave been overpaid
wilt be refunded or credited in foil to EPA.
BY AND ON SEHALF OF THE DESIGPIATED RECIPIENT ORGANIZATION
aATURE TYPED tdAf~ AIdD TITLE DATE
Hany Kim Mayor
E~/-~ funding Information x-s~s,»o,-o Paget
FUAIDS FORf44FR AWARD 'fl-IIS ACTIOtd A~EIdDED TOTAL
4 Amoun4 This Action S $ 400,000 $ 40D,000
41n-IGnd Amount $ $ 0 $ 0
>zpended Prior Year Balance $ $ 0 $ 0
ier Federal Funds $ $ 0 $ 0
:ipient Contribution $ $ 0 $ 0
to Coniritaution $ $ 0 $ 0
:at Contribution $ $ 0 $ 0
per Contribution $ $ 0 $ 0
awable Project Cost $ 0 $ 400,000 $ 400,D00
lance Program (CFDA) Statutory Authority Regulatory Aaett9ority
5 -Surveys -Studies -Investigations -Sped Solid Waste Disposal Ad: Sec. 6001 40 CFR PART 31
~isca!
Site Alame DCN FY Approp. Budg~cl PRC Object SitelProjeSt Cost L)bligation 1
Code Organization Class Organization Deobligation
JPR704 0203 B OgJOQG7 40503D 4163 - 400'000
400,000
X - 97917701 - 0 Page 3
Budge4 Summary Page
Table A -Object Class Category Tota! Approved Alloe+~ble
(Non~onstruction) Budget Period Cost
1. Personae! $8,250
2. Fringe Benefits $3,750
3_ Trave! $0
4. Equipment $0
5. Supplies $0
6. Contractual $390,000
7. Construction $0
8. Other $0
9_ Total. Direct Charges $400,000
10. Indirect Costs: % Sase $0
19. Tots! !Share: 1•teceisienc 0.00 % Faders! 100.00 $400,000
12. Total Approved Assistance Amount $400,000
13. Program Income $0
X - 97917701 - 0 Page 4
~drninistrative C®nditions
1. An interim Financial Status Report (FSR), Standard Form 269A (Rev. 7197), covering the period from
"project budget period start date" to September 30 0# each calendar year shall be submitted to the Grants
Management Office, PMD-7, no later than December 31 of the same calendar year. The iinitial FSR is
due Deceraaber 31, 20fl2. The FSR covering the entire project period shall be submitted within 90 days
after the end of the project period (40 CFR Part 3123(b)).
2. The recipient shall comply with the Single Audit Act and the reporting requirements set forth in OMB
Circular A-133.
3. The recipient agrees to complete and submit to the Grants Management Office, PMD-7, a MBEIWBE
Utilization Report (EPA Form 5700-52A), within 30 days-after the end of the Federal fiscal year, i.e., by
October 30 of each calendar year. Negative reports are required.
4. !n accordance with EPA's Program for Utilization of Small, Minority and Women's Business
Enterprises in procurement under Federal assistance programs, the recipient agrees to:
a) Accept the applicable FY 2002 "fair share" goals negotiated with EPA by the Hawaii Department
of Health as follows:
MBE WBE
Construction 50% 4%
Supplies 21 % 2%
Services 29% 7%
Equipment 27% 2%
If the recipient does not want to rely on the applicable State's MBE/WBE "fair share" goals, the recipient
agrees to submit proposed MBElVOdBE "fair share" goals based on availability of qualified minority and
women-awned businesses to do work in the relevant market for construction, services, supplies, and
equipment.
"Fair share" objectives must be submitted to Joe Ochab, PMD-1, within 30 days of award and approved by
EPA no later than 30 days thereafter.
b) Ensure to the fullest extent possible that at least the applicable °'fair share" objective {see a)
above} of Federal funds for prime contracts for supplies, construction, equipment or services are made
available to organizations owned o$ controlled by socially and economically disadvantaged individuals,
women and historically black colleges and universities.
c) Include in its bid docunments applicable 'Pair share" objectives {see a) above}and require all of its
prime contractors to include in their bid documents for subcontracts the negotiated fair share percentages.
d) Follow the six affirmative steps stated in 40 CFR Section 30.44(b), Section 31.36{e), Section
35.3145(d), or Section 35.6580(a), as appropriate.
e) In the event race and/or gender neutral efforts prove to be inadequate to achieve a fair share
objective for MBEMBEs, the recipient agrees to notify EPA in advance of any race and/or gender
conscious action it plans to take to more closely achieve the fair share objective.
~ Until the recipient has completed its fair share negotiations with EPA, it agrees to apply the main
State agency's fair share objectives. Once the recipient has completed its fair share negotiations with
EPA, it will apply those objectives. The recipient also agrees to include in its bid documents the applicable
FY-2002 °'fair Share" objectives and require all of its prime contractors to include in their bid documents for
subcontracts the applicable FY 2002 "fair share" percentages and to comply with paragraphs {c) through
(e) above.
5. The cost principles of OMB Circular A-87 are applicable to this award. Since there are no indirect
costs included in the assistance budget, they are not allowable under this Assistance Agreement.
6. In accordance with OMB Circular A-21, A-87, or A-122, as appropriate, the recipient agrees that it will
not use project funds, including the Federal and non-Federal share, to engage in lobbying the Federal
Government or in litigation against the United States. The recipient's Chief executive Officer agrees to
provide either EPA Form 5700-53, Lobbying and Litigation Certificate, or a written statement certifying that
none of the funds have been- used tv engage in the lobbying of the Federal Government or in litigation
against the United States. The ce:#ification is due 90 days after the end of thF project period and shall be
submitted with the final Financial Status Report.
7. Pursuant to EPA Order 1000.25, dated January 24, 1990, the recipient agrees to use recycled paper
for all reports which are prepared as a part of this agreement and delivered- to EPA. This requirement
does not apply to Standard Forms. These forms are printed on recycled paper as available through the
General Services Admin'sstratian.
8. The recipient shall ensure that a!I procurement transactions are conducted in a manner which provides
for full and open competition consistent with the minimum standards set forth in 40 CFR 31.36_ Per 40
CFR Part 31.36(]}, EPA will limit its participation in the salary rate (excluding overhead} paid to individual
consultants retained by recipients or by a recipient's contractors or subcontractors to the maximum daily
rate for a GS-18, which is equivalent to level 4 of the Executive Schedule, to be adjusted annualt~. As of
January 1, 2002 the daily salary rate is $498.32. Subagreements with firms for services which are
awarded using the procurement requirements in this part are not affected by this lim'station.
9. Preaward costs estimated at $6,300 have been approved back to February 1, 2002, in accordance
with the recipient's Application for Federal Assistance dated April 25, 2002, and EPA's letter dated June
25, 2002.
~r®c~rammatic C®r~cl~iti®ns
10. The recipient shall submit quarterly progress reports to the EPA Project Officer within 30 calendar
days after the end of each Federal fiscal quarter (October 30, January 30, April 30, and July 30). These
reports should include a discussion of the activities conducted during the quarter and progress towards
milestones, problems encountered and their resolution, and activities planned for- the next quarter- In
addition, quarterly reports should identify any special-EPA assistance needed, as well as provide a
financial accounting of costs incurred during the quarter and cumulative project costs by task.
Within 90 days of the end of the projec4 period, the recipient must submit a final report documenting
project activities over the entire project period and the recipient's achievements with respect to the
project's purposes and objectives.
11. Ali outreach materials, including press releases, brochures, and other materials prepared by the
grantee will clearly state that this project is made possible in part by funding from the U.S. Environmental
Protection Agency Region 9.
12. AIf written materials will be printed on recycled paper with a minimum of 30% postconsumer recycled
content, and all outreach materials will reference the use of recycled paper (i.e., '°Printed on 50%
postconsumer recycled paper"}.
End of Document