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HomeMy WebLinkAboutCOM 0812.000 2000-2002 v~tV ®e Harry Kim 'y~ qo William Takaba Mayor t ~ Director 3 Nancy E. Crawford ; . M;:•P.` Deputy Director Yp'IDe'WP~ County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 (808) 961-8234 • Fax(808)961-8248 7 November 4, 2002 Honorable James Arakaki, Chairperson and Members of the County Council - Hawaii County Council 25 Aupuni Street _ r Hilo, Hawaii 96720 ` Re: Operating Budget Enclosed is a bill for an ordinance amending the Operating Budget by appropriating an additional $140,000 into the Department of Public Works Building Division's Repair and Maintenance accounts. A revenue surplus, anticipated in building, electrical, and plumbing permits, will provide for the increases of $60,000 in their OCE account and $80,000 in their equipment account. If there are any questions, please do not hesitate to call the Department of Public Works. William flak a Director of Finance A ROV V Harry Mayor Enc. cc: Public Works To Comm, ~i II $ File N.t Ref. To::..::.: Ref. Dz-;tp-.__. _ QV 07M . Form 8-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL. ACTION DEPARTMENT: Public Works DATE: 10/28/02 STAFF CONTACT: Brian Kajikawa/Diane Shiro PHONE: 961-8321 A. REQUEST: An appropriation to amend Ordinance 02-76 to increase revenues for : • Building Permits by $93,800.00 • Electrical Permits by $30,800.00 • Plumbing Permits by $15,400.00 And to further amend Ordinance 02-76 to increase expenditures for: • Miscellaneous Contractual Services by $60,000.00 • Motor Vehicle by $30,000.00 • Computer Equipment and Software by $50,000.00 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED The Building Division has experienced critical needs recently in three different areas and the Department is requesting additional funding to address these requirements. The Building Division experienced a revenue surplus of $329,794 last fiscal year and anticipates another year of surplus. The request for additional funding is as follows: Account: Description Budgeted: Requested Increase: Revised: 3202.03 Building Permits 1,340,000 93,800 1,433,800 3202.04 Electrical Permits 270,000 30,800 300,800 3202.05 Plumbing Permits 174,000 15,400 189,400 $140,000 010-171-5171.22-115 Miscellaneous Contract 100,000 60,000 160,000 Services 010-171-5171.80-449 Motor Vehicle 30,000 30,000 010-171-5171.80-454 Computer Equip & 50,000 50,000 Software $140,000 SIGNED: DATE: lO ~°r.~/pv Department Head REQUEST SUMMARY Amount Item Description Cost 1 4-Wheel Drive Vehicle $30,000 20 Computer systems (hardware/software, etc) $40,000 1 Document File System $10,000 1 Air Conditioning Duct Cleaning $60,000 Total Request $140,000 JUSTIFICATION 4 Wheel Drive Vehicle On Friday, September 13, 2002, the Building Division's 4-wheel drive vehicle (Jeep) was stolen from the County parking lot at 101 Pauahi Street. The Police Department was notified and a report was filed. The vehicle was found on Tuesday, September 17, 2002, in Paradise Park Subdivision stripped, damaged, and hidden in the bushes. The vehicle is considered totally wrecked and beyond repair. The Building Inspector exclusively uses the vehicle for over 85% of her time for permit compliance inspections. The 4-wheel drive is necessary for her vehicle because of the terrain and road conditions at the job sites. The replacement of this vehicle is necessary to maintain the permit compliance inspection services required by regulations. County Building Air Conditioning Duct Cleaning The Building Division has experienced health complaints relating to the air conditioning in the County Building. As a result of these complaints, part of the air conditioning duct system was cleaned some time ago. This effort is to complete the cleaning action. This request addresses a lot standing problem and one that relates to the health and welfare of County employees and visitors to the County Building. Computers The Building Division recently awarded an $88,000 contract to develop a computer program for the building permit database system. This program is integrated with the Real Property Tax Division's software and will be delivered to our department in four months for the Building Division's permit information input. In the future, the Planning Department will integrate into this same program. Part of the new system requires the building inspectors to input data from their activity. The computers for the inspectors and their input of information on to these computers are essential to the daily operations and requirements of the Building Division. This request is to purchase 20 computers (includes hardware, software and laser printers) for these inspectors. Eleven computers with two laser printers will be going to the Kona Office and nine will be for the Hilo Office -~Ath two laser printers. The computer systems for these inspectors will also include palm pilots. This would allow the inspectors while out in the field to log in more information that would be downloaded into the database. Most of this information will become available through the Internet. The general public, contractors, and realtors will be able to access it without the assistance of our clerks. This request also includes 18 RAM upgrades for existing PCs. An evaluation of our current computer systems identified these necessary upgrades in order to function with the new building permit database system. Document File System The document file system consists of a computer program and a desktop scanner, similar to what already exists at the County Clerk's office and planned for several other offices. The document file system provides a computer based and paperless system that receives documents, duplicates it to a computer file using the desktop scanner, routes it to any networked office for action/information, monitors the routing action and responses, and finally, stores all this in a computer file for all to reference. The document file system using the computer program and scanner will provide a more efficient and effective document file system than what is existing because it informs all about all documents. It simplifies routing because it is paperless. It tracks and monitors responses, which saves time. It also stores all this in the computer, which saves space, effort, and materials and supplies.