HomeMy WebLinkAboutCOM 0008.000 2002-2004 M?v~ ! x
Harry Kim a William Takaba
Mnyor Director
~~r~ o, MN~.~p` Nancy E. Crawford
Deputy Director
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808) 961-8234 Fax (808) 961-8248
O
November 19, 2002
. .
r.:
The Honorable James Arakaki, Chairman,
and Members of the Hawaii County Council
County of Hawaii
25 Aupuni Street .c
Hilo, Hawaii 96720 -
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
November 1 through November 15, 2002
Attached is a Report of Transfers Authorized showing transfers made from November 1
through November 15, 2002. Copies of the approved transfer forms are attached for
reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
Deanna Sako
Controller
Attachments
Comm. N
File No.
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Form S:A-~o2 COUNTY OF HAWAII
Revised: 07!01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Parks and Recreation DIVISION: Parks Maintenance
CONTACT: Glenn Sadayasu PHONE: 961-8719 DATE: 11 / O1 / 02
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5505.51-115 Parks Maintenance -Repairs & Maintenance $ 2,100
TOTAL: $ 2 100
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-500-5507.06-480 Recreation -Misc Equipment $ 2,100
TOTAL: $ 2100
EXPLANATION (Provide complete explanation):
Funds are available in the Parks Maintenance Repairs & Maintenance account as some of the islandwide repairs
have been postponed. A transfer into the Recreation Division's Misc Equip account is needed to cover the cost
of scaffolding. The bid received for this item was higher than anticipated. A purchase order cannot be issued
until additional funds are transferred.
SUBMITTED BY: DATE: ~ ~ / ~ / (?~Y
Depa ent Head
r+rr+++++++++++ +++++++++rr++ +++++++++»++++++++++++++++++++++++++++++++++++«++++++++++++++r+++++++++++++
ACTION: Recommend pproval _ Recommend Deferral _ Recommend Denial
Signed: ~ ` DATE: ~OV/ 4 ~~2
Director of Finance
/ prov _ Deferred _ Denied
Signed: 1\~~"0`+~'~ DATE: l / 5 /d Y
Mayor
Transfer No.
JCd
Forrn #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: Finance DIVISION: Accounts
CONTACT: Deanna Sako PHONE: x8425 DATE: 1l / 13 / 02
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5122.01-011 Accounts Division S&W $ 2,300.00
TOTAL: $ 2,300.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-121-5122.02-109 Accounts Division OCE $ 1,100.00
010-121-5122.06-454 Accounts Division Equipment 1,200.00
TOTAL: $ 2,300.00
EXPLANATION (Provide complete explanation):
Savings in S&W due to one vacant position for four months.
Additional funds needed in OCE for Software Support/Maintenance Agreement for the Fixed Asset Software.
Cost in prior year was $1,100, amount budgeted in current year is $1,100, cost in cunent year is $1,800,
however, vendor agreed to give us the $1,100 per year rate, if we paid for two years now. Therefore, an
additional $1,100 is needed in OCE.
Additional funds needed in equipment for a new computer for the Controller. Computer is not functioning
properly and is operating very slowly, ineffocient use of time. Also, an additional 10-key calculator is necessary
due to the unexpected breakdown of another 10-key.
SUBMITTED BY: ~/t~/~ DATE: / I / / ~ Z
,t„~Department Head
ACTION: ~ Recommend Approval _ Recommend Deferral _ Recommend Denial
Signed: ~ DATE: I~ o~t._
Director of Fi nce
pproved _ Deferred _ Denied
1
Signed: DATE: I I / 13 / o y
ayor
Transfer No. 7
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