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Home My WebLink AboutCOM 0021.001 2002-2004 T/,w_ Harry Kim i;~ ` ~':r~ Jane H. Tes[a Mayor Direcmr •••i'ei'iritt County o~ Hawaii DEPARTMENT OF RESEARCH AND DEVELOPMENT 25 Aupuni Street, Room 219 Hilo, Hawaii 96720.4252 (808)961-8366 • Faz (808)935-1205 E-mail: chresdev@intetpac.net t--; t7 ~ V t-, DATE: November 29, 3002 TO: James Y. Arakalci Council Chair and Council Members , VIA: Deanna Sako- Controller~(~M~ FROM: Jane Testa - RE: NOTIFICAl1ON OP GR~Nh AWARD Compliance with Ordinance No.B~-5~, Section 7(1) 61= (b Name of Grant Program: halapana Lava Viewing Program Grantor: titatc of Hawaii Hawaii ~Courism Authority County Grantee Department or Agcncc: Department of Research and Development Grant No. (IF KNOWN): RT-02-87 Purchase Order #237 Amount of Grant: 450,000.00 Amount of County Match: $0.00 County Revenue & Expenditure nccount Numbers: Revenue 3305.24 Expenditure 010-161-5163.00 Grant Period (Commencement & Completion): June 1, 2002 to May 31, 2003 Purpose of Grant: Volcano viewing program Is final report required by grantor'? h'~ Yes ~ No Notification attached: t~ Ycs ~ No, because Comm. No.~ . 1 File No. Ref. To: Ref. Date DEC 0 42002 form NGA 6/01 STATE OF HAWAII ' CONTRACT FOR GOODS AND SERVICES (IN THE FOLLOWIIJG CATEGORIES: EXEMPT; SMALL PURCHASE; SOLE SOURCE; OR EMERGENC]7 CONTRACT NO. BT-02-87 P.O. No. 237 This Contract, executed on the respective dates indicated below, is effective as of June 1 ,20 02~between Aawaii Tourism Authority (Inierf Mine oJslate depm~annu, ayrnty, board w cwnmusianJ State of Hawaii (hereinafter "STATE"), by its Executive Director (lour! q!4 oJperton tigningjor S!a!e) (hereinafter "PROCUREMENT OFFICER', whose address is 1801 Kalakaua Avenue, Honolulu, Hawaii 96815 and ('nnnty of Hawaii. Dapartmant of Rccaarrh x~ prvert name oJmmpmrylpen~l Development (hereinafter "CONTRACTOR', a Government entity pnxrt coryotOtian, parOienhiy, jovu venter. solc poyrirrorrhip, or Other /egaljorm Oflh COlwOCtarJ under the laws of the State of xawaii ,whose business address and taxpayer identification number are aS follows: zs A,~~ni s ePr . Rnnm 71 9 Hi 1 n HT QG.77n and whose taxoaver iden if;carion mimhar ;G aa-annn~~7 RECITALS A. The STATE is in need of the goods or services, or both, (also referred to as "goods and services', described in this Contract and its .attachments. The CONTRACTOR is agreeable to providing the goods and services. B. This Contract is for (check one box): ®cX (1) A procurement expenditure of public funds for goods and services that is otherwise exempt from public bidding as set forth in section 103D-102, Hawaii Revised Statutes (HRS), and chapter 3-]20, Hawaii Administrative Rules (HAR); or Section 2018-12, HRS or ? (2) A small purchase procurement of goods and services as set forth in section 103D-305, HRS, and subchapter 8, chapter 3-122, HAR; or ? (3) A sole source procurement of goods and services as set forth in section ]03D-306, HRS, and subchapter 9, chapter 3-122, HAR; or ? (4) An emergency procurement of goods and services as set forth in section 103D-307, HRS, and subchapter 10, chapter 3-122, HAR. 1 AG/SPO FORM-IC(2) (1/OI) C. Money is available to fund this Contract pursuant to: ' (j) Act 259, SLH 2001 (ldenl~ Slate rourcrrJ or (2) n/a (Iden(~ Fedeml rousceJ or both, in the following amounts: State $ so . ooo. no Federal $ n/a - D. The agency's Chief Procurement Officer is Per 103D-203 (a) (6) who ~ has approved this procurement orris not required to approve this procwement NOW, THEREFORE, in consideration of the promises contained in this Contract, the STATE and the CONTRACTOR agree as follows: 1. Scope of Services. The CONTRACTOR shall, in a proper and satisfactory manner as determined by the STATE, provide all the goods or services set forth in Attachment I, which is hereby made a part of this Contract 2. Compensation. The CONTRACTOR shall be compensated iri a total amount not to exceed FIFTY THOUSAND AND NO/100 DOLLARS so.ooo.DO including approved costs incurred and taxes, according to the Compensation and Payment Schedule set forth in Attachment 2, which is hereby made a part of this Contract. 3. Bonds. The CONTRACTOR Dis required to provide li3is not required to provide O a performance bond O a payment bond. D a performance and payment bond in the amount of n/a DOLLARS n/a 4. Standards of Conduct Declaration. The Standards of Conduct Declaration of the CONTRACTOR, is attached and is made a part of this Contract. 5. Other Terms and Conditions. The General Conditions and any Special Provisions aze attached hereto and made apart of this Contract. In the event of a conflict between the General Conditions and the Special Provisions, the Special Provisions shall control. 6. Liquidated Dama¢es. Liquidated damages shall be assessed in the amount of n/a DOLLARS n/a ) per day, in accordance with the terms of paragraph 9 of the General Conditions. 2 AG/SPO FORM-K(2) (1/Ol) 7. Notices. Any written notice required to be given by any party to this Contract shall be (a) delivered personally, or (b) sent by United States first class mail, postage prepaid. Notice required to be given to the Procurement Officer or the CONTRACTOR shall be sent to the respective address as indicated in this Contract. A notice shall be deemed to have been received three (3) days after mailing or at the time of actual receipt, whichever is earlier. The CONTRACTOR is responsible for notifying the STATE in writing of any change of address. IN VIEW OF THE ABOVE, the parties execute this Contract by their signatures, on the dates below, to be effective as of the date first above written. STA RECOMMEND APPROVAL: (S< ~ Ro Tok 'o ~ Cf _ NmneJ HTA Boar Chair Jane H. Test Director (Prunrtd Department of Research " and Development fpareJ CONTRACTOR CORPORATE SEAL (If available) County of Hawaii ROVED AS TO rr,~~.t,m.~~afcortanclorJ FO ND LEG TY: ~a~~ ~-n~ Harry~~~m J DEPUTY CO ORRT~ON COUNSEL /p~Nmae) COUNTY F HAWAII Mayor s Date ;..(Print ri7teJ (Date) APPROVED AS TO FORM: A ROVED AS TO FORM AND LEGALITY: L.~. DeputyAtto eyGen al Dudl Akama, Deputy Corporation Counsel •Evidrnce of authority of the CTOR's rcprarntative to sign This Contract for the CONTRACTOR must be attached. 3 AG/SPO FORM-K(2) (1/Ol) ATTACHMENTI SCOPE OF SERVICES CONTRACTOR shall perform and provide, in a satisfactory and proper manner as determined by STATE, all goods and services described below and as set forth in the "Hawaii Tourism Authority Product Development Program Request for Proposals, Solicitation No. 02-02," and incorporated herein by reference, and in the CONTRACTOR'S accepted proposal dated November 9, 2001, ("PROPOSAL"), attached hereto and incorporated herein as Exhibit A, including the following: 1. CONTRACTOR shall plan, conduct, and provide a volcano viewing program from June 1, 2002 through May 31, 2003, and as further described in CONTRACTOR'S PROPOSAL; including the (a) development of a data base of existing information and interpretive materials relating to cultural, historical, geological, and spiritual aspects of a volcano viewing program; (b) development and implementation of a plan for a certified interpretive guide training program that will educate, inform, and engage visitors in understanding and appreciating the science, the magic, and the cultural significance of Hawai`i's volcanos; and, (c) to work with an advisory task force and the general community to monitor the volcano viewing program and develop long range plans (hereinafter referred to as the "PROJECT"). 2. CONTRACTOR shall provide operating and administrative services in the manner provided in its amended budget dated March 4, 2002 ,attached hereto and incorporated herein as Exhibit B. 3. Upon request by the HTA, the CONTRACTOR shall provide a progress report describing the status of all work performed and as provided in the above-stated Paragraph 1 herein. 4. The CONTRACTOR shall complete and submit a final written report to the STATE prior to the completion of the contract period and final payment by the STATE by using the "Hawaii Tourism Authority Product Development Final Report Form," attached hereto and incorporated herein as Exhibit C. 5. The CONTRACTOR shall credit the Hawaii Tourism Authority as a sponsor of its volcano viewing program and the PROJECT. 6. CONTRACTOR shall use its best efforts to perform the goals and objectives stated in its PROPOSAL. 7. CONTRACTOR shall consult with the Hawaii Visitors and Convention Bureau ("HVCB") to coordinate HVCB's mazketing efforts with the CONTRACTOR by including, to the extent possible, the PROJECT on HVCB's web site through the placement of the PROJECT as a listing on the HVCB's calendar of events, and by participating in HVCB's "Hawai`i Knowledge Bank" program. 8. CONTRACTOR shall provide the STATE a schedule and copy of all advertising and promotional activities. The HAWAII TOURISM AUTHORITY shall be credited as a sponsor on all advertising and promotional materials. 9. Furnish any additional reports or information that STATE may, from time to time, require or request, including a progress report describing the status of all work required to be completed under this Contract.