The URL can be used to link to this page

Home My WebLink AboutCOM 0021.017 2002-2004 ~<v or y~ Harry Kim ~ ~~'o James S. Correa Mnyor ~ Police Chief ~i'.. r, oi~M~~ t; County of Hawaii POLICE DEPARTMENT 349 Kapiolani Street Hilo, Hawaii 96720-3998 NOVeIIlber 19, 2001 (808)935-3311 • Fax (808)961-8869 TO JAMES Y. ARAKAKI, COUNCIL'CHAIR AND COUNCIL MEMBERS VIA EAN KO, CONTROLLER I~A~`/''r ~'~tJ('-' FROM NCE K. MAHUNA, ASSISTANT POLICE CHIEF ACTING POLICE CHIEF SUBJECT NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 01-55, Section7(1) Name of Grant Program: COPS More01 Federal or State Grantor: U.S. Department of Justice Office of Community Oriented Policing Services (COPS) County Grantee Department/Agency: County Police Department Grant No.: 2001CLWX0028 Amount of Grant: $1,091,075.00 Amount of County Match: $272,769.00 County Revenue & Expenditures Acct#: Not assigned. 3ioi.Ri Grant Period: Sep. 1, 2001 - Aug 31, 2002 Purpose of Grant: To provide equipment and consulting services for the department's new Records Management System. If final report required by grantor? yes Notification Attached: yes Comm. No ~ / File No. Ref. To: ice""" Ref, Date DEC 11 2002 U. S. Department of Justice Oftice of Community Oriented Polidng Services (COPS) Gmnts Administration Division l/W Vermonl Avenue, NW Warhlngron, DC 10530 Memorandum To: James Correa, Chief Hawaii County Police Department From: Robert A. Phillips, Assistant Director, Grants Administration Delka Perry, COPS Point of Contact, Grants Administra[ n Kim Smith, Staff Accountant, Finance Division 'fi `>Vs.L~' Re: COPS MOREOI Financial Clearance Memo A financial analysis of budgeted costs has been completed. Costs under this award appear reasonable, allowable, and consistent with existing guidelines. Vendor 996000567 ORI HI00100 Grant 2001CLWX0028 Cateeory Requested Disallowed Aaaroved Disallowed Reasons/ Comments Equipment $71,215.00 $0.00 $7],215.00 Consultants/Contractors $945,560.00 $0.00 $945,560.00 Other $74,300.00 $0.00 $74,300.00 Total $1,091,075.00 $0.00 $1,091,075.00 Grand Total: Federal Share: $ 818,306.00 Applicant Share: $ 272,769.00 Budget cleared by Kim Smilh on 8/6/01. Overall Comments: The total project cost was reduced by $70 clue to miscalculation in consultants Rc contracts. The federal share was reduced by $S3. No contact was made. U. S. Department of Justice " . ~ Office ojCommunity Oriented PofMing,Sfrvieer i (COPS) - ~ ? 7 '~f !2~ 2 O~ce ojthe Director ~ ~'i;LiCC IIOO Vermont Avenue, NW ~ ~ . ~ ~ Warhington. DC 70530 October 9, 2001 Chief James S Correa Hawaii County Police Department 349 Kapiolani Street Hilo, HI 96720 RE: COPS ORI # HI00100 COPS Grant # 2001CLWX0028 Dear Chief Correa: Congratulations. I am pleased to inform you that the COPS Office has approved your agency's request for funding under the COPS MOREOI program. The official start date of your grant is 9/1/01. Enclosed in this packet is your Grant Award, which you must sign and return [o the COPS Office within 90 days to officially accept your grant. Failure to return the signed award document within the 90.day period could result in withdrawal of the funding without further notice from the COPS Office. The MORE01 Award document provides the total award amount and required redeployment figures. On the reverse side of the Grant Award is a list of Conditions that apply to your grant. You should read and fatttiliariu yourself with these Conditions. Also enclosed in this packet ate any special conditions that apply to your grant, These must also be signed and returned to the COPS Office in ordu to officially accept the grant. You must comply with the requirements of any special condition(s) before you will be able to draw down grant funds. Also enclosed is your MORE01 Grant Owner's Manual which summaries and explains your COPS MORE01 Grant. You will also find materials relating to payment methods and procedures for receiving your grant funds. You should review the grant materials in your Gran[ Owner's Manual regarding the different methods of payment available to you. Please also review the Federal procurement regulations ("Uniform Administrative Requircrnents for Grants and Cooperative Agreements to State and Local Governments") which cover important requiremen[s relating to purchasing technology and equipment and contracting for services. Once again. congratulations on your award. Should you have any questions regarding your COPS MORE01 Award, please do not hesitate to contact the COPS Office or your Gran[ Program Specialist at I-800-421-6770. Sincerely, Carl R. Peed Director 19793 7 CONDTITONS OF MORR ZII0I.GRANT AWAFcD 1. The /adding adder this peojeet is for the pmrhmedtecLadop or egaipmenl approsed M the COPS Olrtt otter the award start dale d the peat. 2 COPS MORE 2001 peat toads cost be and to pmdme Iu6odop a equipmmt ¢g oo what the department hm altady obliprhd or toadad ae weadd ohiigate or rid W parehme io (hilt boat bad~ef. COPS MORE 2001 foods day sat 6e a:pealed m atq teehealop or egdpmeat that yotQapscy pmehamd or omtutted b parrham (e.g. 6y aigoing a 6iadia~ onhact) Prior to the awirrd start date. 3. Your apotQ is e:peUed to impkmeat the retention plan sab®tled with your appliotioa tgardia0 tedrralogy and egttipmmt (nailed by the COPS MORE 2001 ptoIIao as wdi m maintain the teatdtiag h:sd d radepioymeot by sworn atltars. The COPS OtRo will monitor refeaUsa far aae tiR hilly (nailed 6adtet eyde alter you base aehiered the regdeed brad d nedepbymmt, which is looted oa the (coat shed Wis awned damrneat. 4. Tht paatee epees to mm)lar, trade and ®tatfio the ragind lead d redeployment dmneat awaea aAitsxes into mmnonity po)id~ that b the direct eeatit o[ COPS MORE 2001 todia;. 1Le traat« wi11 de?elop a ttadd~ plan, which describes the meWoddop~ tar meaarirrg swore olRoer ties asings. S. Your agency is required to initiate or enhance eommouq palida~ Weotrg6 the aetleitks identified is your COPS MORE 2001 pact appliodoo. Signifioat ehaago to the eaaaoaity polidog arriritlm idratiGed io the appiiotloa moat 6e appro.ed b1 the COPS OICoe. - 6. Terhadogy and equipmml (coded under this Ism may only be iardsed in activities ar perform aerriees Wet e:dadvdy 6eaefit your agency and the popdadoa that it nerves. Ceametia are oM atNwed undo the COPS MORE 200( Pam 7. The padee admowkdges its agreenwat b comply with the assoraaeet, oalRiotiom and disdonae dlabbying arsivities submitted with the COPS MORE 2001 appiiotisn. 8. (o order b aaaW the COPS O(I'ice is the moaiitorirq dthe award, your agmey wi0 be respaasibk for submitting PsapYa Reports and quarteriy F"wadal Somas Reports As those RPmti baasrae due, yarQ Great Pra`ram Spedalist and stall' Aocomtaot oo assist you with them cacao: and ioformtiaa oeaeary toe oampliaom. ~ - 9. Ir order to obtain additioml time, sal additional totaling, to iroplmaot the pant, you (amt aabmit a request for es4asioa of the pant award period to your Grant Propam Speda)ist oo sariia than 90 days blare 16e pant and date. 10. The COPS Once may conduct or sponsor national evaluatiaus d the Coauasaty Oriented Paiidag Services Program (COPS) and We AtORE 21101 program aril moaibr ywr MORE 2001 The graNee epees to cooperate wiW the evaluators, tooaitars and auditors. 1 I. The goatee agrees to abide by the grant terms, conditions, and regdabom m tared is the COPS MORE 20111 Gnot Owner's Manual, the COPS sntate (4I US.C. §379tidd-379fdd(g)),aad the Uwifona A6eaubimin Rgairremeats /or Grano and Cooptr+ol:ve Agresaeewn b State and toed Geeerrrnsatr. 28 CF R Part K ar (m appliobk)!hs Uavform Adaruuttratire Rrquiremeatr jot Grawlt and CaapaaOireAgreeattatr rtth lwsdmtioarof NlghafdatutlK Hati/ifais nail Othrr NomProftt Organitatioar, ZS C.F.R. Part 70. I Z For groats d 5500,000 or more (or 51,000,000 or more in grants over m eighteen month period), 16e paatee ncicoowledges that failure to submit ao aeleptable Eqd Employment Opparmsty Plan (it paatee u rgweed to aabmit one odder 28 C.F.R 42302) that is approved b7 the Olriee of Justin Prupams, OIGce for Ci.il Right; is a violation of its assurances and may real( io /he saspeasion d the drawdown d foods Far groats miler SSOO,000, the grantee mmt submit a wmpkted EEOP Certifiotiar form and return it b the O(Gee d lmtia Programs, Office for Cml Right; within 120 days d the grant award. - ' 13. The grantee agrees to ca~riete and rearm a Giod Lsfdiiges Sysleaa/ 21i CF.R Peet 23 Caa4finee Certi~atioo Spedal Condition Page b the COPS ORm Agendes ®ag MORE 2001 faodiiq to operate an inlerjurisdictiooal rsiroitd intdligeace system must mmply with theoperatiog priodptes xt torW io 28 C.F.R Part 23.