HomeMy WebLinkAboutCOM 0225.000 1996-1998
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DONALD IKEDA ~ ~yi~~.~ CONSTANCE R. KIRIU
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County Clerk i.? !<gislucive Auditor
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OFFICE OF `rHE COU,~TY CLERI~fl" 31 F;f~ 9 G5
County of Hau+ni CCUfJ l~`~ ~ ~-,-;iA
H~a cmcnty su~l~~ng CC)UNTY OF ~HAWAI~
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Hilo, Hatwii 96720
March 21, 1997
To: James Y. Arakaki, Chair
& Council Members
From: Rick Sumada
Program/Fiscal Review Auditor
RE: SUMMARY OF NONPROFIT INTERIM REPORTS
Attached for your review is a report which summarizes a review of nonprofit interim reports
which were submitted in compliance with the Hawaii County Code and as further contained in
contracts signed with nonprofit awardees. This report represents a preliminary assessment of
each awardee's operations based on what was submitted and should not be considered conclusive
in any regard. If you have any questions, feel free to call me at Extension 8564.
Approved:
~~d~'1,~Zc~:~ ~C ~ c% t_
Connie Kiriu
Legislative Auditor
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COUNTY OF HAWAII
OFFICE OF THE LEGISLATIVE AUDITOR
SUMMARY OF INTERIM REPORTS
FY97 NON-PROFIT CONTRACTS
MARCH 1997
BACKGROUND
Chapter 2, Article 25, Hawaii County Code (HCC), establishes guidance for the "Appropriation
of Funds to Nonprofit Organizations" by the County of Hawaii. In Section 2-142(c), HCC,
"Records and reporting", nonprofit reporting requirements are provided as follows:
"Records and reporting
In order that the council and the legislative auditor may monitor compliance with the executed
contract, the nonprofit organization shall submit a written report to the legislative auditor within
sixty (60) days after June 30 of the contractual year and an interim report no later than January
31 of the contract period. The report shall include, but not be limited to, a detailed description of
how the county funds were used, public benefits derived from their use and a breakdown of other
funding sources and their expenditures."
Annual contracts are signed with each nonprofit. In sections E-1, "METHOD OF PAYMENT-
Monthly Payments", and F-14, "CONTRACTOR'S RESPONSIBILITIES-Reporting", of the
contract, the following reporting requirements are provided as follows:
"METHOD OF PAYMENT-MonthlLPa
Monthly payment by the AGENCY (County) to the CONTRACTOR (nonprofit) will be made
upon receipt of a properly completed "Monthly Claim, Expenditure, and Service Report",
Exhibit C. This request is due to the AGENCY no later than thirty (30) days subsequent to the
end of the report month. The AGENCY reserves the right to limit monthly payments to one-
twelfth (1/12) of the total County award. Ten percent (10%) of the approved budget shall be
withheld as a final payment until all requirements of this Agreement have been met by the
CONTRACTOR."
"C'ONTRACTOR'S RESPONSIBILITIES-Reporting
The CONTRACTOR shall maintain records as necessary to complete and submit written
quarterly reports to be attached to that month's request for payment. A final report shall also be
submitted describing how the County funds were used and the public benefits derived from their
use within 60 days after June 30 of the grant year."
METHODOLOGY
We examined nonprofit contracts for the fiscal year 1996-1997 to identify services to be
performed by the nonprofit. We then compared what was agreed to in the contracts with status
reports provided by the nonprofits. The results documented in this report are a result of this
comparison. Also noted is whether quarterly written reports were submitted.
I
SUMMARY and TABLE OF CONTENTS
Page
1. The ARC of Hilo-Further investigation required ...........................................................3
2. Bethphage Mission Pacific, Inc.-No unusual items noted ................................................4
3. Big Island AIDS Project-Further investigation required ................................................5
4. Big Island Substance Abuse Council-No unusual items noted ........................................6
5. Boys & Girls Club of Hilo, Inc.-No unusual items noted ................................................8
6. Brantley Center, Inc.-Further investigation required .....................................................9
7. Catholic Chanties Community Services-No unusual items noted .................................10
8. Center for Independent Living-No unusual items noted ................................................1 l
9. Child Protection Team of West Hawaii-Further investigation required ......................13
10. East Hawaii Coalition for the Homeless, Inc.-Further investigation required .............14
11. The Family Crisis Shelter, Inc.- Further investigation required ..................................15
12. Family Support Services of West Hawaii-No unusual items noted ...............................16
13. The Friends of the Children's Advocacy Center of East Hawaii-
No unusual items noted ............................................................................................19
14. The Friends of the Children's Advocacy Center of West Hawaii-
Further investigation required ................................................................................20
15. Hamakua Health Center- Further investigation required .............................................21
16. Hawaii County Economic Opportunity Council-No unusual items noted .....................22
17. Hawaii Island Catholic Social Ministry-Caze-a-van-No unusual items noted ...............24
18. Hawaii Island Catholic Social Ministry-Hawaii Island Food Bank-
No unusual items noted ............................................................................................25
19. Hawaii Island YWCA-Sexual Assault Support Service-No unusual items noted.........26
20. Island Crisis Help- Further investigation required ......................................................27
21. The Island of Hawaii YMCA-Mediation Services-No unusual items noted .................28
22. The Island of Hawaii YMCA-Youth at Risk-No unusual items noted ..........................29
23. Kona Adult Caze, Inc.-Further investigation required .................................................30
24. Kona Association for Retarded Citizens, d.b.a. Kona Krafts-
Further investigation required ................................................................................32
25. Mental Help Hawaii-No unusual items noted ................................................................34
26. The Salvation Army-Hilo Interim Home- Further investigation required ...................35
27. The Salvation Army-Kona Interim Home-Further investigation required ..................36
28. Transition Network, Inc.-Further investigation required .............................................37
29. West Hawaii Aids Foundation-No unusual items noted ................................................38
2
1. The ARC of Hilo
Richard Santos, Chief Executive Officer, 935-8534
FY97 Award = $30,200
Budget for County funds:
Living Skills Instructor #1 $11,200
Living Skills Instructor #2 11,200
Fringe Benefits 7,800
Total $30,200
Per Authorized Service agreement, nonprofit is to provide 5 units of 24 hour residential and
support services. Each unit consists of a consumer in the agency's licensed domiciliary home.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 5 5
Aug 1996 5 5
Sep 1996 5 5
Oct 1996 5 5
Nov 1996 5 5
Dec 1996 5 5
Conclusion:
Per examination of the monthly statistical reports, the units provided "THIS PERIOD" and
"YEAR TO DATE" appeaz preprinted on the form as no change in either balance was made over
6 months. This creates a question as to whether the data provided is reliable or presented only to
show compliance with the contracted total. Further investigation required.
Written reports for the I st and 2nd quarters of the fiscal year were provided.
3
2. Bethphage Mission Pacific, Inc.
Pat Norris, Interim Executive Director, 326-5403
FY97 Award = $10,500
Budget for County funds:
Children's Program-other expenses $10,500
Per Authorized Service agreement, nonprofit is to provide 6-8 units of services, each unit defined
as a family or child served.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 0 0
Aug 1996 7 7
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appear reasonable. No unusual items noted.
No written reports were provided.
4
3. Big Island AIDS Project
Clifford Chang, Executive Director, 969-9329
FY Award = $7,500
Budget for County funds:
Case Manager 1 $6,580
Fringe Benefits 920
Total $7,500
Per Authorized Service agreement, nonprofit is to provide 442 units of case management
services that include health assessments and referrals.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 74 74
Aug 1996 74 148
Sep 1996 74 222
Oct 1996 74 296
Nov 1996 74 370
Dec 1996 72 442
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" remained
constant until the contracted number of units were reached. This creates a question as to whether
the data provided is reliable or presented only to show compliance with the contracted total.
Further investigation required.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
5
4. Big Island Substance Abuse Council
Lorraine Godoy, Chief Executive Officer, 935-4927
FY97 Award = $38,000
Budget for County funds:
CEO $1,920
Dir of Operations 1,680
Admin Asst 1,040
Comptroller 1,800
Bookkeeper 880
Program Director 16,200
Clinical Coord 3,000
Fringe Benefits 5,545
Office supplies 435
Educ supplies 200
Facility supplies 200
Mileage 1,200
Inter Isle Air 400
Per diem 300
Postage 200
Phone 600
Printing 100
Rent 1,200
Electric 600
Insurance 150
Audit 150
Staff Training 200
Total $38,000
Per Authorized Service agreement, nonprofit is to provide 1,045 units of direct service in the
following categories:
1 Assessments 228 units
2 Aftercare 148
3 Comm Educ 76
4 Sixty screenings 57
5 Family Collateral Contract 198
6 Client SuppoNAdvocacy 114
7 Referral/linkage 114
8 School-intervention 110
total 1,045
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
6
THIS PERIOD YEAR TO DATE
Ju11996 100 100
Aug 1996 93 193
Sep 1996 80 273
Oct 1996 74.5 347.5
Nov 1996 65 412.5
Dec 1996 51 462
Jan 1997 48 510
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appear reasonable. No unusual items noted.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
7
5. Boys & Girls Club of Hilo, Inc.
Paul-Patrick Supp, Executive Director, 961-5536
FY97 Award = $55,000
Budget for County funds:
Executive Director, Administrative Aide $13,384
Counselors, Lifeguards, etc 27,501
Fringe benefits 7,333
Program supplies 3,300
Other program support 1,100
Miscellaneous transportation 1,375
Insurance 1,007
Total $55,000
Per Authorized Service agreement, nonprofit is to provide 2,000 units of service where each unit
equates to 1 youth served by the "Smart Moves" program.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 452 452
Aug 1996 268 720
Sep 1996 224 944
Oct 1996 328 1,272
Nov 1996 525 1,797
Dec 1996 338 2,135
Jan 1997 466 2,601
Feb 1997 755 3,356
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appear reasonable. No unusual items noted.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
8
6. Brantley Center, Inc.
Michelle Lee, Administrator, 775-7245
FY97 Award = $20,000
Budget for County funds:
Administrator $1,300
Van Driver 5,000
Professional fees 1,300
Trans-insurance 5,000
Trans-gas, oil 7,400
Total $20,000
Per Authorized Service agreement, nonprofit is to provide transportation services for 12-14
disabled adults.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 13 13
Aug 1996 13 26
Sep 1996 13 39
Oct 1996 13 52
Nov 1996 13 65
Dec 1996 13 78
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" remained
constant over a 6 month reporting period. This creates a question as to whether the data provided
is reliable or presented only to show compliance with the contracted total. Further
investigation required.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
9
7. Catholic Charities Community Services
Morris Masuda, Executive Director, 882-7609
FY97 Award = $10,800
Budget for County funds:
Admin staff $1,868
Service staff 2,477
Child caze worker 6,455
Total $10,800
Per Authorized Service agreement, nonprofit is to provide 780 hours of child care.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
7u11996 109 109
Aug 1996 118.5 227.5
Sep 1996 125.5 353
Oct 1996 96 449
Nov 1996 90.5 539.5
Dec 1996 88 627.5
Jan 1997 76.5 704
Feb 1997 31 735
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appeaz reasonable. No unusual items noted.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
10
8. Center for Independent Living
Mark Obatake, Executive Director, 537-1941
FY97 Award = $12,000
Budget for County funds:
Coordinator $1,000
IL Specialist 877
Secretary 766
Coordinator 900
IL Specialist 877
Secretary 700
Fringe benefits 1,372
Equip repair/maint 1,000
Office supplies 416
Airfare 1,000
Telephone 416
Occupancy 2,676
Total $12,000
Per Authorized Service agreement, nonprofit is to provide 270 persons per month with the
following services:
Persons served in housing per year 50
Persons served in transportation per yeaz 75
Persons attaining benefits per year 48
Information/referral linkages per year 2,250
Direct service hours per year 2,075
Persons served per year 480
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Jul-Sep 1996:
Persons served in housing 19 19
Persons served in transportation 0 0
Persons attaining benefits 15 15
Infonnation/referrallinkages 744 744
Direct service hours 790 790
Persons served 35 35
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" appeaz
reasonable. No unusual items noted.
11
Written report for the 1st quarter of the fiscal yeaz was provided.
12
9. Child Protection Team of West Hawaii
Mary Jo Westmoreland, Executive Director, 329-4020
FY97 Award = $2,000
Budget for County funds:
Executive Director $2,000
Per Authorized Service agreement, nonprofit did not provide measure of service to be monitored
and indicated County grant was to be used for administration.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 n/a n/a
Aug 1996 n/a n/a
Sep 1996 n/a n/a
Oct 1996 n/a n/a
Nov 1996 n/a n/a
Dec 1996 n/a n/a
Jan 1997 n/a n/a
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" were not provided due to the nonprofit's reported use of the grant for administration.
This implies that County funds are not being used for services provided by the nonprofit. The
nonprofit should incorporate service statistics into the units of service reporting section to justify
its grant award. Further investigation required.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
13
10. East Hawaii Coalition for the Homeless, Inc.
Ginger Kamakea, Executive Director, 961-2559
FY97 Award = $38,000
Budget for County funds:
Case Manager(DH) $22,000
Case Manager (MD) 7,000
Case Manager/PD 9,000
Total $38,000
Per Authorized Service agreement, nonprofit is to provide 2,901 case management hours of
service at the Kiheipua Emergency Shelter.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 241.75 241.75
Aug 1996 241.75 483.50
Sep 1996 241.75 725.25
Oct 1996 241.75 967
Nov 1996 241.75 967
Dec 1996 241.75 967
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" aze constant
over a 6 month reporting period. This monthly rate over 12 months totals exactly to the
contracted amount for the year. This creates a question as to whether the data provided is reliable
or presented only to show compliance with the contract. Further investigation required.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
14
I1. The Family Crisis Shelter, Inc.
Wendy Mow-Taira, Executive Director, 935-8229
FY97 Award = $24,000
Budget for County funds:
Executive Director $2,100
Program Director 1,675
Program Director 1,150
Program Manager 1,500
Children's Advocate 5,000
Rel. Shelter Workers 5,600
Other payroll costs 3,261
Fringe benefits 1,067
Indirect costs 2,647
Total $24,000
Per Authorized Service agreement, nonprofit is to provide 286 bed days to victims of domestic
violence.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 23 23
Aug 1996 23 46
Sep 1996 23 69
Oct 1996 23 92
Nov 1996 23 115
Dec 1996 23 138
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" are constant
over a 6 month reporting period. This creates a question as to whether the data provided is
reliable. Further investigation required.
No written reports were provided.
15
12. Family Support Services of West Hawaii
JoAnn Farnsworth, Executive Director, 322-2456
FY97 Award = $37,500
Budget for County funds:
Family Center Coordinator $19,250
Executive Director 1,000
Office Manager 2,600
Fringe benefits 5,144
Office supplies 500
Program supplies 958
Postage 250
Mileage 600
Advertising/Printing 278
Audit expense 300
Equip rental 1,220
Liability insurance 600
Outside services 1,100
Space rental 1,900
Telephone 650
Training 750
Utilities 400
Total $37,500
Per Authorized Service agreement, nonprofit is to provide 130 families or 150 youth or 90 hours
of service in the following categories:
1 Healthy Start 40 families
2 Parent Support Nursery 25 families
3 # Youth served 150 youth
4 Toy Lending Library 25 families
5 Parent Education Classes 40 families
6 Referral & information 500 requests
7 Supervise Volunteers 50 hours
8 Site for Service Providers 40 hours
9 Community events 1 event
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Jul 1996
1 29 families 29 families
16
2 28 families 28 families
3 51 youth 51 youth
4 16 families 16 families
5 0 families 0 families
6 351 requests 351 requests
7 200.5 hours 200.5 hours
8 84.5 hours 84.5 hours
9 0 events 0 events
Aug 1996
1 31 families 31 families
2 18 families 29 families
3 60 families 72 youth
4 22 families 22 families
5 0 families 0 families
6 138 requests 489 requests
7 200.5 hours 239 hours
8 99 hours 183.5 hours
9 0 events 0 events
Sep 1996
1 34 families 35 families
2 22 families 34 families
3 100 youth 101 youth
4 30 families 26 families
5 1 class 10 families
6 441 requests 930 requests
7 35 hours 274 hours
8 88 hours 271.5 hours
9 0 events 0 events
Oct 1996
1 33 families 34 families
2 43 families 21 families
3 80 youth 131 youth
4 26 families 27 families
5 6 families 15 families
6 315 requests 1,305 requests
7 36 hours 310 hours
8 91 hours 362.5 hours
9 2 events 2 events
Nov 1996
1 32 families 35 families
2 8 families 22 families
3 69 youth 153 youth
4 21 families 28 families
17
5 1 class/6 families 21 families
6 289 requests 1,594 requests
7 32.5 hours 342.5 hours
8 72.5 hours 435 hours
9 0 events 2 events
Dec 1996
1 33 families 38 families
2 8 families 23 families
3 65 youth 163 youth
4 0 families 28 families
5 0 families 21 families
6 93 requests 1,687 requests
7 80.5 hours 423 hours
8 62 hours 497 hours
9 0 events 2 events
Jan 1997
1 35 families 39 families
2 9 families 23 families
3 85 youth 178 youth
4 2 families 28 families
5 1 family 24 families
6 30 requests 1,695 requests
7 7 hours 430 hours
8 66.5 hours 563.5 hours
9 0 events 2 events
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appear reasonable. No unusual items noted.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
18
13. The Friends of the Children's Advocacy Center of East Hawaii
Dorothee Auldridge, President, 935-5437
FY97 Award = $8,000
Budget for County funds:
Specific Assistance-other expenses $8,000
Per Authorized Service agreement, nonprofit is to provide 80 abused children with support
services.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
7u1 1996 13 13
Aug 1996 30 43
Sep 1996 14 57
Oct 1996 1 58
Nov 1996 2 60
Dec 1996 212 272
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appeaz reasonable. No unusual items noted.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
19
14. The Friends of the Children's Advocacy Center of West Hawaii
Bill Weza, President, 326-2828
FY97 Award = $8,000
Budget for County funds:
Education social/transportation-other exp $8,000
Authorized Service agreement which describes services to be provided by the nonprofit was not
provided in the contract with the County.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 28 28
Aug 1996 21 49
Sep 1996 11 60
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appear reasonable, however, nonprofit did not provide a description of services to be
provided. Further investigation required.
Written report for the 1st quarter of the fiscal year was provided.
20
15. Hamakua Health Center
Gail Walker, Executive Director, 775-7204
FY97 Award = $38,000
Budget for County funds:
Social Worker salary $30,000
Fringe benefits 7,200
Office supplies 200
Utilities 300
Rent 300
Total $38,000
Per Authorized Service agreement, nonprofit is to provide 20 patient/client encounters per week.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 0 0
Aug 1996 0 0
Sep 1996 47 47
Oct 1996 106 163
Nov 1996 100 248
Conclusion:
Per examination of the monthly statistical reports, no units were provided for the months of July
and August 1996. Per discussion with Gail Walker, position was not filled till September 1996.
Approximate monthly workload per agreement is 80 encounters (20 encounters per week * 4
weeks per month). Reimbursement to the COH for July & August 1996 drawdowns relating to
personnel totaling $6,200 may be required. Further investigation required.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
21
16. Hawaii County Economic Opportunity Council
George Yokoyama, Executive Director, 961-2681
FY97 Award = $193,000
Budget for County funds:
Deputy Dir of Comm Svcs $5,560
District Supr Hamakua 2,298
District Supr Kau/Puna 2,305
District Supr Kona 1,701
District Supr Hilo 2,098
Record Maint/Rpt Clerk 4,236
Drivers 29,522
Drivers-Hilo/Kona 9,450
Drivers-Kohala/Kona 3,000
Driver-Kau/Puna 3,339
Mechanic 4,884
Fiscal Officer 4,032
Driver-Waimea 3,780
Accountant I 2,016
Office Clerk 1,285
Substitute drivers 4,155
Pre-audit clerk 2,684
Driver-Kona 6,700
Driver-Paauilo 4,266
Fringe benefits 37,271
Program and office supplies 1,500
Vehicle gas & oil 22,400
Office maintenance 500
Copies, printing & advertising 650
Postage 60
Utilities 900
Emp drug/physical tests 600
Insurance 12,785
Telephone 1,850
Vehicle maintenance 13,700
Audit 1,146
Data processing 1,250
Workshop & training 100
Equip repair/maint 600
Lease/rental of space 377
Total $193,000
Per Authorized Service agreement, nonprofit is to transport the following;
22
1 800 elderly
2 200 pre-school children
3 300 disabled persons.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Jul 1996
1 482 not provided
2 3 not provided
3 89 not provided
Aug 1996
1 468 not provided
2 2 not provided
3 90 not provided
Sep 1996
1 484 not provided
2 104 not provided
3 91 not provided
Oct 1996
1 449 not provided
2 134 not provided
3 146 not provided
Nov 1996
1 446 not provided
2 149 not provided
3 155 not provided
Dec 1996
1 441 not provided
2 140 not provided
3 141 not provided
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" appear
reasonable. No unusual items noted.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
23
17. Hawaii Island Catholic Social Ministry-Care-a-van
Carol Ignacio, Executive Director, 935-3050
FY97 Award = $40,000
Budget for County funds:
Case Manager/Driver Mobile Care $22,000
Outreach Nurse 1,900
Outreach Nurse 1,500
Fringe benefits 11,135
Medical supplies 150
Client supplies 165
Gas/mileage 1,500
Printing 1,500
Staff development 150
Total $40,000
Per Authorized Service agreement, nonprofit is to provide services to 200 families at risk of
becoming homeless.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Jul 1996 12 12
Aug 1996 4 16
Sep 1996 10 26
Oct 1996 32 58
Nov 1996 23 81
Dec 1996 32 113
Jan 1997 35 148
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appeaz reasonable. No unusual items noted.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
24
18. Hawaii Island Catholic Social Ministry-Hawaii Island Food Bank
Carol Ignacio, Executive Director, 935-3050
FY97 Award = $35,000
Budget for County funds:
Program Director $8,000
Rent 18,000
Utilities 8,000
Telephone 1,000
Total $35,000
Per Authorized Service agreement, nonprofit is to provide 1,400,000 million pounds of food .
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 94,933 94,933
Aug 1996 128,182 223,484
Sep 1996 87,029 310,021
Oct 1996 66,115 376,136
Nov 1996 65,597 441,733
Dec 1996 95,060 536,793
Jan 1997 92,470 629,272
Feb 1997 76,319 705,591
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appear reasonable. No unusual items noted.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
25
19. Hawaii Island YWCA-Sexual Assault Support Service
Susan Labrenz, Executive Director, 935-7141
FY97 Award = $60,000
Budget for County funds:
Program Director $2,000
Program Manager 3,890
Clinical Supr 4,382
Support Specialist 16,213
Prevention Coord 5,775
Support Generalist 2,925
Taxes & Assessments 5,893
Fringe benefits 4,754
Laser Printer 1,000
Equip repair/maint 500
Mileage 1,795
Lease/rental of space 3,000
Utilities 1,000
Contractual services 423
Indirect svc fees 6,000
Publication printing 450
Total $60,000
Per Authorized Service agreement, nonprofit is to provide intervention for 280 persons and
prevention for 2,000 persons.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 31/18 31/18
Aug 1996 42/0 73/18
Sep 1996 38/63 111/81
Oct 1996 70/3,324 181/3,405
Nov 1996 53/2,207 234/5,612
Dec 1996 34/314 268/5,926
Jan 1997 41/148 309/6,074
Conclusion:
Per examinatiott of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appeaz reasonable. No unusual items noted.
No written reports were provided.
26
20. Island Crisis Help
Julie Barreto, BOD President, 329-6744
FY97 Award = $29,000
Budget for County funds:
Executive Director $8,659.46
Executive Secretary 5,953.00
Financial Mgr 901.37
Fringe benefits 2,349.95
Office supplies 300.00
Program supplies 300.00
Audit 250.00
Insurance 1,100.00
Postage 500.00
Communication 1,800.00
Utilities 400.00
Repair & maint 100.00
Client assist 6,386.22
Total $29,000.00
Per Authorized Service agreement, nonprofit is to provide intervention for 365 days of telephone
crisis intervention.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Jul 1996 31 31
Aug 1996 31 62
Sep 1996 30 92
Oct 1996 31 123
Nov 1996 30 153
Dec 1996 31 184
Jan 1997 31 215
Feb 1997 28 243
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" correlate to the number of days in the month. Amore meaningful unit of measure
should be provided (e.g. number of calls received). Further investigation required.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
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21. The Island of Hawaii YMCA-Mediation Services
Robert Masuda, President/CEO, 935-7844, 885-5525
FY97 Award = $10,000
Budget for County funds:
Director $2,077
Case Coord 4,883
Office supplies 500
Professional fees 250
Telephone 200
Postage & shipping 100
Occupancy 240
Printing 250
Conference 1,500
Total $10,000
Per Authorized Service agreement, nonprofit is to provide at total of 2,000 cases opened,
mediated, conciliated and hours.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Jul 1996 154 154
Aug 1996 139 293
Sep 1996 201.25 514.25
Oct 1996 152 662.25
Nov 1996 148 814.25
Dec 1996 147 961.25
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appeaz reasonable, No unusual items noted.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
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22. The Island of Hawaii YMCA-Youth at Risk
Robert Masuda, President/CEO, 885-7420
FY97 Award = $60,000
Budget for County funds:
Grant personnel $41,538
Recreational supplies 5,481
Other travel 4,615
Conference 8,366
Total $60,000
Per Authorized Service agreement, nonprofit is to provide 2,000 hours of youth services.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 230 230
Aug 1996 240 470
Sep 1996 600 1,070
Oct 1996 25 1,095
Nov 1996 100 1,195
Dec 1996 336 1,531
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appear reasonable. No unusual items noted.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
29
23. Kona Adult Care, Inc.
Robyn Enos, Executive Director, 322-7977
FY97 Award = $10,000
Budget for County funds:
Executive Director $1,180
Program Director 856
Nursing Coordinator 700
Activity Coordinator 504
Activity Asst 460
Activity Asst/Van Driver 505
Health Aide 520
Health Aide 260
Secretary 502
Payroll taxes 612
Fringe benefits 546
Program supplies 91
Medical supplies 15
Dietary supplies 52
Staff travel 36
Vehicle 164
Stafftraining 98
Facility 1,270
Office 172
Accounting 164
Legal 17
Insurance 163
Miscellaneous 21
Fundraising 72
Consultant 47
Supplement 973
Total $10,000
Per Authorized Service agreement, nonprofit is to provide 252 caze days of service.
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Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 21 21
Aug 1996 21 42
Sep 1996 21 63
Oct 1996 21 84
Nov 1996 21 105
Dec 1996 21 126
Jan 1997 21 147
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" remained
constant over a 7 month period. This rate per month will total exactly to the contracted amount
for the year. This creates a question as to whether the data provided is reliable or presented only
to show compliance with the contract. Per discussion with Robyn Enos, units of service
correlate to days per month that agency is open which approximates 21 days each month. A
more meaningful measure of service should be provided instead of the number of days the
nonprofit is open (eg, patients served). Further investigation required.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
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24. Kona Association for Retarded Citizens, dba Kona Krafts
Frederick Thomson, Executive Director, 323-2626
FY97 Award = $12,000
Budget for County funds:
Executive Director $476
Office Manager 281
Admin Specialist 200
Programs Coord 594
ADP Supr 1,110
Group Home Mgr 937
Group Home Weekend Mgr 647
Group Home Relief Costs 374
Operations Mgr 903
Yard Maint Supr 443
Janitorial Maint Supr 701
Janitorial Maint Supr 761
Fringe benefits 2,407
Copy machine lease 53
Office supplies 176
Medical supplies 8
Motor vehicle (gas, oil) 323
Recreational 6
Other services supplies 144
Other janitorial supplies 74
Other sundry supplies 3
Airfare-interisland 2
Subsistence/per diem 1
Taxi/bus fare 2
Provisions-food 415
Postage 42
Telephone 80
Advertising 32
Mileage 95
Electricity 173
Water 11
Bldg & ground maint 3
Office furn & equip maint 3
Motor vehicle maint 101
Insurance 107
Audit 267
Staff training 45
Total $12,000
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Per Authorized Service agreement, nonprofit is to provide 22 clients with adult day program and
5 clients with group home services.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 22/5 22/5
Aug 1996 22/5 22/5
Sep 1996 22/5 22/5
Oct 1996 22/5 22/5
Nov 1996 22/5 22/5
Dec 1996 22/5 22/5
Jan 1997 22/5 22/5
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" is constant over a 7 month reporting period. This creates a question as to whether
the data provided is reliable or presented only to show compliance with the contract. Further
investigation required.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
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25. Mental Help Hawaii
Joanne Lundstrom, Executive Director, 935-7167
FY97 Award = $15,000
Budget for County funds:
Supplies $7,500
Occupancy 7,500
Total $15,000
Per Authorized Service agreement, nonprofit is to provide 2,628 bed days of residential services
at Hilo Hale and Hale Lehua.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 330 330
Aug 1996 320 650
Sep 1996 272 922
Oct 1996 282 1,204
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appeaz reasonable. No unusual items noted.
Written report for the 1st quarter of the fiscal yeaz was provided.
34
26. The Salvation Army-Hilo Interim Home
Pauline Pavao, Program Director, 959-5855
FY97 Award = $37,000
Budget for County funds:
Outreach Counselor $21,840
Program Coord 1,600
Program Director 743
Bookkeeper 475
Secretary 466
Fringe Benefits 7,294
Recreational/craft supplies 110
Telephone/pagers 120
Postage 24
Lease rent 403
Local transportation 225
Support secs 3,700
Total $37,000
Per Authorized Service agreement, nonprofit is to provide 150 youths with service.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 not provided not provided
Aug 1996 not provided not provided
Sep 1996 not provided not provided
Oct 1996 not provided not provided
Nov 1996 not provided not provided
Dec 1996 not provided not provided
Conclusion:
Nonprofit did not provide statistics on youths served with their request for funds distribution.
Further investigation required.
No written reports were provided.
35
27. The Salvation Army-Kona Interim Home
Ken Keating, Program Director, 329-0559
FY97 Award = $32,000
Budget for County funds:
Program Director $2,368
Admin Asst 848
Prevention Counselor 18,210
Fringe benefits 5,996
Office/classroom supplies 150
Postage 32
Mileage 706
Telephone 125
Lease of space 125
Utilities 140
Professional fee/audit 100
Indirect cost 3,200
Total $32,000
Per Authorized Service agreement, nonprofit is to provide 350 children with school based
prevention programs.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 0 0
Aug 1996 0 0
Sep 1996 0 0
Oct 1996 35 35
Nov 1996 35 70
Dec 1996 17 87
Jan 1997 43 130
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE" appear to be based on the number of classes held while contracted units aze based on
based on number of children served. Also, the nonprofit reports an annual contracted amount of
240 children while the contract was written for 350 children. Further investigation required.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
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28. Transition Network, Inc.
Roberta Leone, President, 959-0603
FY97 Award = $20,000
Budget for County funds:
Violence Intervention Pgm Case Mgr $10,944
VIP trainer 3,000
Fringe benefits 1,000
Office supplies 200
Training supplies 400
Rent 1,500
Utilities 150
Phone 300
Insurance 2,000
Accountant 506
Total $20,000
Per Authorized Service agreement, nonprofit is to provide domestic violence services to 56
clients per month.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 56 56
Aug 1996 62 118
Sep 1996 62 118
Oct 1996 46 180
Nov 1996 39 226
Dec 1996 32 265
Jan 1997 31 297
Feb 1997 22 328
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" appear
reasonable. Nonprofit reports 350 units to be provided versus contract which indicates 56 clients
per month. Further investigation required.
Written reports for the 1st and 2nd quarters of the fiscal year were provided.
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29. West Hawaii Aids Foundation
Georgette Kennedy, Executive Director, 322-1718
FY97 Award = $7,500
Budget for County funds:
Volunteer Coord $7,500
Per Authorized Service agreement, nonprofit is to provide 10 hours per week/40 hours per month
or 60 HIV/AIDS educational presentations.
Actual:
Per monthly Statistical data provided by the nonprofit, the following units have been performed:
THIS PERIOD YEAR TO DATE
Ju11996 30 30
Aug 1996 26 56
Sep 1996 8 56
Conclusion:
Per examination of the monthly statistical reports, units provided "THIS PERIOD" and "YEAR
TO DATE"appear reasonable. No unusual items noted.
No written report was provided.
38