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HomeMy WebLinkAboutCOM 0225.001 1996-1998 ~ 4OJMtY OF M9y~ DONALD IKEDA i. CONSTANCE R. KIRIU County Clerk Legislntine Auditor sr, , tF OF~X~ OFFICE OF THE COUNTY CLERK County of I~awaii cr Hawaii County Building O 25 Aupuni Street On _ Hilo, Hawaii 96720 C ~ I ~ CiJ ~ July 7, 1997 .r TO: James Y. Arakaki, Chair And Council Members FROM: Constance R. Kirin' RE: Update on Summary of Interim Reports FY97 Non-Profit Contracts For your information, I am submitting a report to update the outstanding questions we had in Communication No. 225 entitled Summarv of Interim Reports--FY97 Non-Profit Contracts. All agencies who were identified as `requiring further investigation/information' have adequately responded. These responses are included in the attached report. In addition, we are including outstanding required quarterly reports from several identified agencies. As you may be aware, there are inherent problems in establishing precise evaluation standards within the present review and award process. We hope to work these out through Code revisions or some other means in conjunction with the efforts of the Human Services & Economic Development Committee. Enclosure cc: Finance Department Go~urn. Dia •D 1 I~~ iQo. `~U1D Aef. JUL 0 8 1997 UPDATE ON SUMMARY OF INTERIM REPORTS FY97 NON-PROFIT CONTRACTS COUNTY OF HAWAII OFFICE OF THE LEGISLATIVE AUDITOR JUNE 1997 BACKGROUND In Mazch 1997, the Office of the Legislative Auditor prepazed a report (Communication No. 225) summarizing interim reporting compliance by non-profit agencies receiving funding from the County of Hawaii. The report identified several non-profit agencies whose interim data required further investigation. Each non-profit agency affected was contacted and asked to provide further information in response to the questions raised by the report. This document is a compilation of those responses. Being the first monitoring effort ever conducted, we noted that the non-profit organizations typically attempt to comply with monthly payment request reports and not with the quarterly, interim and final reporting requirements. We would recommend that contract requirements include the County Code mandates in order for non-profit organizations to know what is expected for compliance. NOTE If the Council passes Bill 100, the only report that will be required in the future is the final report. Thus, monitoring of such detail will only be conducted in the case of purchase of service agreements. TABLE OF CONTENTS Page 1. The ARC of Hilo 1 2. Bethphage Mission Pacific, Inc 4 3. Big Island AIDS Project 11 4. Brantley Center, Inc 13 5. Center for Independent Living 15 6. Child Protection Team of West Hawaii 19 7. East Hawaii Coalition for the Homeless, Inc 26 8. The Family Crisis Shelter, Inc 30 9. The Friends of the Children's Advocacy Center of West Hawaii 36 10. Hamakua Health Center 43 11. Hawaii Island YWCA-Sexual Assault Support Service 52 12. Island Crisis Help 59 13. Kona Adult Care, Inc 65 14. Kona Association for Retarded Citizens, d.b.a. Kona Krafts 68 15. Mental Help Hawaii 71 16. The Salvation Army-Hilo Interim Home 75 17. The Salvation Army-Kona Interim Home 100 18. Transition Network, Inc 102 19. West Hawaii Aids Foundation 104 THE ARC OF HILO ~ ; 97 fiPf~ 29 F('i 11 t; t} Hilo ARC~our~ Y i~F,, ~~,ii Hilo Association For Retarded Citizens 1049 Waianuenue Avenue Hilo, Hawaii 96720 935-7644 April 25, 1997 Rick Sumada dffice of the County Clerk County of Hawaii Hawaii County Building 25 Aupuni Street Hilo, Hawaii 96720 Dear Mr. Sumada; I'm writing to follow up on your concerns about our County Grant and our Monthly Claim, Expenditure and Service Reports from July 1996 through December 1996. During our telephone conversation on April 21, 1996 I answered your concerns and you suggested that I follow-up with a written statement to address the Legislative Auditor's investigation. The Auditor states the year to date appear preprinted on the form as no change in either balance was made over 6 months and this creates a question as to whether the data provided is reliable or presented only to show compliance with the contracted total." In our Kahome Pulama Domiciliary home we have 5 bedrooms that have traditionally housed 5 residents with Developmental Disabilities. During the last several months one resident was moved into Extended Care at Hilo Medical Center due to his chronic health problems and we kept a room open for him thinking he might recover; he hasn't. I've reported 5 units being used on our Reports because that is what we are capable of and historically we have served 5 residents. The problem is that even if only one person was in the home our staffing would have to remain the same to provide services to our residents, because of their needs. We have also let the Department of Health, the folks we have to get our referrals for residents from, because of licensing requirements, know that we could do Respite services in the home until we are referred a new tenant. The problem seems to be mine, in a sense, because we do have 5 units available, and we usually serve 5 residents and we will be in the near future, as soon as we get an appropriate referral, yet I can see the Auditors concern. I will rectify the problem by indicating the actual number of residents in the home, at any one time~but please remember we still need the same staffing pattern no matter how many people are in the home; we are licensed to serve 5 individules,at any one time. Residential and Support Services Vocational Rehabilitation Seri 935-7644 935-8534 BRNEFICIARY AGENCY' Thank you for your concerns and assistance, without your aid we would have to close the home. 3inc ~ Allen Dillon Residential and Support Services Administrator - 3 - C BETHPHAGE MISSION PACIFIC, INC. - 4 - _ _ _ _ _ _ _ _ _ I - F-I lA G V J 2096s(6) sxx~,r~ page o! ~ of g wA Arr v CONTRACTOR: 9ethtDhaae ' ADDRESS: _ 74-5F22 ai a S}~_ CONTACT• pat Norri9 Suite 203' PHONE }~6- 403 ____Kai1La-~na• HI 96740 CONTRACT FISCAL PER:COD: 07/01 to 06/x,0 REPORT MONTH: QPCSw(,[... lrlcl (o '~Manthly Report Amended Report r„_ Final Report (check one) I. CEI3TIFICnT~;~ T certify that this report has been examined by me, and Co the best ox my know:.edge is true, correct, and complete. Name of Authorized Official: Patric+a K, Norris Title: ~ Phone - signature : ~ Hate : o/ 5 7 II. ATM POR .xpENDrTrfo a Mena CnTR -OR`/ THIS PERIOD 1~R TO DATE PERSONNEL S $ S EqurPr~ENT g $ sD'PPLIES S 5~,: S STAFF TRAVEL g~~_ S-~_~.- S OTHER EXPENSES $ 7•Sl. S_~_ 5---~, 3~T8i~.~:Blrs:. s a~ S 7$/ , SE S ,r,-a BMQ~T THIS EERIOD • S it LfBE oivr.~ APPROVED FOE! pAYYMEN"Y': NOT83: - 5 - ao96~c~~ ' SXIiIHI2 C Fags of ~„r III . T4TAL_ AGENCY EXP~rT~FS SdDGE,C fATEGORY TIiIS P ~ IOD YEAR~'Q DATE ~ PER5oNNEL $ 6 0 . $a~~44/,~ s 9st ~a~67 EQUIPMENT s____~._ s ~ s ~ SUPPLIES $ 1L of• 43 $ /4~~5. ~s $ .24, S9a, ?o STAFF TRAVi'sL $ /.Sa/.3~ $ /5,3~7•P3 $ /3-~~,p_~ OTHER EXPEPrSES $ /`1,307.98 S g~ _909.9' $/S~Sq/.'•= 'f~'~TAL EXPED.rnITT?!?ES : $ 3 38~~ _ 3g $ ~aP /L 3 . G8 g ~G d 75 IV. SERVICES PROVIDED THROUGH THTS CONTB.nCT A. S'f,'~'ISTICAL (MQj~;,Y1 sERVICp; THIS PERIOD YEAR TO DATE ~Q, _ ( _ 20968(8) EXHIBIT C ?age of ~ 9. (To be filled iri and subitted with the ,~egr r , Decembe+-, March. and s~{iilE r~aporta. Describe haw the public benefitted from County funds awarded through this contract during the report quarter. Use attachment sheets if snore apace is needed. Emergent res its services were needed fo the davs that she was out of sc oo F •rrrrr~rrrrrrrrrrrrr Original (with original sigaaturel sad oaa copy of report shall be subitted to the Administering Agency (refer to ACTT) by the 30th date following report month or quarter. _ 7 - 01i'1^<(1994 16:04 9083264669 PAGE 08 . 2096s(6) ~[2HZT C page -.L. of 1. L'QmaTY of awurr ~>rrxL~ r*-~?*i~rnrn>?. a y~tvzc~ REPORT CONTRJ?CTCR: anf?,~ge .r<ae,.,., n-,.{gin ter ADDRESS: ?4-5622 Alaoa St. Ste 203 C08TACT: Pat Norris Xailua-Rona, HI 96740 PHCBE 326-5403 CO~RJIGT p: FISGL PffiI017: 7/1 to ~j('{0 REPORT [y01i'LFi: ~.tA u5'f' ~ [yon+:hly Report Amended Report Final Report [Chore ene) I. C1;it22F2CAT208 I certify th~~t this report has klsen examined t7y me, and to the beat of ray knowledge is true, correct, ands~ complete. Name of Authccrized official: _ fA~,eiciA X ~~iS Title: ~j~UT/V crop pltoae: /~oP~_ S~o3 Slgastnrs: OaCe: Q9~?.z~4b z z . s~nK i~R e~>ao tTrn~zs i~?e>• pr,ne±r* TFtrs P>~tron ~aAg 'L'LL~TL' ~ PLRSOIflf~L R ~ ~quzpiyrar s ~ sDprx.zas : s s~ z~?vsL s - : Td'i7?L Q.n~: s~~o~ I s '7 5~ 1 ~.1Q,..~.IILL atcettwr CLArrrRr~ '1'RS~ puree- rL_/y~l~ J1pi~lECV1~ IO= PAZdRlfT: DJ?rS: - 8 - 01'1;'11994 16:04 8083264669 PAGE 09 . 2o96s(7) EXF{IHIT C Psq~ ,.,2.,, o! III. T~_ AGENCY EXPENDIT[7R,~5 9[7flCzET CA~,$~ SS P~„~'~on fig, 'L'O QA - ~ PERSONNEL ~ 15, g`~5.on s Z S ~ a1~1L.94r.OO EQUIPl~19T ~ suppnr8s o27llo,L7s ~3gZ~~5' . 5~7 S ~L"~Qo STAFF TRAVEL S~~ 1~ S ~.j, 7 Z, b .0 P OTHER EXPENSES sJJ1JLL1,L2 x„,~,~~, ~ 151. 9 l , a0 TnTAi~B~ES~ ~ S.3J:~Z-L~2 s~P.~,..~.~-.~°~ S~ 7 4 a O iV. SERVICES PROVrnED THROL~-~~r_e ~n e T A. STAT75TICAL (1NOliTERiY" ~~r~i j,~5 PERIan YEAR 'r0 QATL - 9 - 2096x(8) ' EXHIBIT C Page ~ of ~ H. NARRATIyF, (~ART~~ (To be £illed in and submitted with the Senh~mher, Q~ e~c mbar, ~~y, and ~ILIIEt reports. Describe hou the public benefited £ram County funds awarded through this contract during the report quarter. Use attachment sheets if more space is needed. -111:~~~Q the I2a St frila r}ar. niir nran? hoc n iA ri a ~-~jrnal [gip c~i~c program to seven children with developmental disabilities who have severe disabilities. During the month of August, while the children are out of summer school, there are no sources of support for most of these families. It is up to them toorovide their own care givers It is not only difficult to find care givers who are trained, but it is very costly to hire a 1:1 staff person for each child. This program enables families to continue their jobs, and remain stable. Some of the activities provided to the children, were: horseback riding, tends lessons, swimming lessons, beach trips, etc. we received c ommunity support from many local businesses. Past food restaurants, and discount stores provided us with lunches and supplies. Original (wit;i original signature) and oae copy o£ report shall be submitted to ~:ha Administeriaq Agency (refer to AGItE~HT) by the 30th date following report maath or quarter. - 10 - BIG ISLAND AIDS PROJECT - - r~ Big Island AIDS Project ~A~ I'.O. Box 11570 • Hilo, Hawaii 96721 ~ Phone (SOR) 935-5771 FAX (80A) 969-9329 May 12, 1997 Office of the County Clerk County of Hawaii Hawaii County Building 25 Aupuni Street Lilo III 96720 Attn: Rick Sumada RE: Further investigation required Dear Mr. Sumada, This note is in response to the County's question as to whether the data we provided is reliable or presented only to show compliance with the contracted total. For all months beginning July 96 through December 96, seventy-four hours of case management were provided each month.. This number is based on actual services provided. On our report for December 1996, the number reported should have been 74 instead of 72. This would bring our Year to Date number to 444 actual units provided. [f you have any questions, please feel free to call me @ (808) 935-6711. Thank you for your time and patience. Sine rely, ~JC~` n~hf1_/..1~-~y~ /1.J oAinne R. Blinn Business Manager Big Island AIDS Project n wow-~i w.~, 12 _ Mcmbci'Aprmc BRANTLEY CENTER, INC. - 13 - r " BRANTLEY p,0. Box 1407, Honokaa, Hawaii 96727 • Telephone: (808) 775-7245, Fax: (808) 775-0211 CENTER, ANC. 'Reh¢bilit¢tion Opportunities far Persons with H¢ndic¢pping Cond¢tions" May 16,1997 n ~ n Ms. Constance R. Kuiu -i C N 1 Legislative Auditor ~ ~ rx> Office of the County Clerk ~ J 25 Aupuni St. ~ 1 Hilo, Hawaii 96720 ~ ~ , Dear Ma. Kuiu: Re: Brantley Center County Funds: 520,000 (1996-1997) This letter is in response to your correspondence dated April ll,1997. Pm sorry that I was unable to respond immediately but I was on vacation and with the severe budget cuts, there is no other staff appointed on my behalf to do the paperwork. Our response to your cottchtsion that "units provided remained constant over the 6 month report period is":: Brantley Center provides hanspottation for our disabled adults with a IS passenger van (this van will accomodate 15 children not adults). Our disabled adults are mature (18 yrs.- 55 yrs.) and therefore the maximum number of disabled aduhxi served is 13 phis 1 (disabled driver). To increase our units served would require Homing another van at additional cost to the County. If there are arty other questions, please feel to call me at the Center. Thank-You. Sin1cerely> ~n D Michelle Lee ADMINISTRATOR - 1~ - A United Way Agency CENTER FOR INDEPENDENT LIVING - 15 - G`;IITIIT'P C h'onn ll: NP-1 Ia<)u~' of _l_ COUN'PY Oh IIAWAiT ~TON'I'IIi,Y Ci,AIMs I?XPI•:NnT'l'1112I:, & SI?RVTCI: RI?PO12'1' CONTRACTOR: Center for Tnr~apendent Living -East & West Hawaii 677 Ala Moana Blvd., Suite 101 Mark T. Obatake nDnacss: _ coNTnc't•: Honolulu, HI 96813 PHONE H : 537-1941 - - CON'I'RAC'1' 11 ; 97035 FISCAL PERIOD: 7/1/96 to C/:)0/97 Rt;POit'C htOtrfit: _Q~,_ -_Dec. '_96 Quarterly ~ ~ Report nmenc3ed Report I final u~•t,r~rt (Check onP, I. CRRTI~ICATTON I certify that this report has ~cen examine) t,y ore, and to [li„ bcsC of my knowledge is true, correct, and comp let<~. Name oC Authorized OEEicial: Mark T. C>batake Title: recutive Dire Phone: 537-1941 _ _ Signature: /'/f' G ~ ~ Uatct 1/27/97 II. C1,ATM f'Oli EXP~NDi1'UR~; htnlll? DUDGET CATS ORY TIIIS PIiRIOD YEnli '1'f) OAT'fi ~O!J'iRA~'I'I'.I) PERSONNEL 1,628 ~ 3,256 ? ? 6,492 EQUIPMENT ~ 46 ~ 226 r/ g 1,000 SUPPLIES ;g 125 :C 235 ? :E 416 STAFF TRAVEL 228 448 ~ x_1,000 O'fI1ER EXPENSES 486 ~ 1,246 ~ ~ 3,092 TOTAL CLAIM: $ 2.513 ? ~ 5,411 ~ 12,000 ? InMOUNT CLAIMED TIIIS PI;I2IOD: R 2.513 1 OUNT USl; ONLY AP' - ~~971 APPROVED FOR PAYMENT: ' DATE: NOTES: - 15 - Form 11: NP_I f;"1~` ~~f 1 III . 'I'O'I'A1. hXl'rNbi'I'URI? RUDGI?T CATfi OI:Y TIIIS fI:RiOn '(I?712 _'f0 I_>n'I'I: !I'"`+_li'CI'.I) 46,433 96,832 ? 224,413 EQUIPMCNT ~ 1,410 ~ 1,918 ? ? 9,000 SUPPLIIrS $ 2,704 T 3,698 ? ~ 4,400 STACr TRANCE 2.197 ~ 4,306 ? ~ 12,060 OTIICR CXPCNSCS ;r 6,791 fr 13,213 ~ ;C_ 31,222 'fO'CA1, EXPENnITURi?S: $ 59,535 ? 119,967 ? 281,095 ? IV. SFRVi~iS I'ROViDRO '1'liRnUGlI 'fI1TS CONTRACT A. S9'ATIS1'ICAL (MON'CIILY) S1iRVICE 'fIlIS PIiRIOD YTCAR TO DA'1'I? ~OII'1'RAC1'1;(? ' Persons served in housing per year 15 34 50 Persons served in transportation per year 18 40 75 Persons attaining benefits per year 10 25 48 Direct Service hours per year 645 1435 2075 Information/Referral linkages per year 619 13.6'3 2250 Persons served per year 125 160 480 - 17 - CENTER FOR INDEPENDENT LIVING - WEST HAWAII QUARTERLY REPORT FOR HAWAII COUNTY GRANT REVENUE SHARE FOR THS PERIOD COVERING 10/1/96 TO 12/31/96 CORE SERVICES The Independent Living Specialists served a total of twenty-eight consumers in this reporting period. Six consumers were served in housing referrals, nine in assistive technology services, six received benefits assistance, and seven receiving transportation services. Other services included health care education, legal and employment advocacy assistance and referral, and architectural accessibility assistance. ELDERLY BLIND SSRVIC88 (SSE) Twenty four consumers were served during this quarter by the EBS taecher, with three consumers pending certification. Consumer goals are individualized and ongoing. INDEPENDENT LIVING SKILLS (ILS) A total of five consumers were served by the ILS Teacher/Counselor this quarter, which is the maximum under our contract with the Department of Vocational Rehabilitation. Goals are individualized, and include mobility, communication, self- help, financial, mobility and daily living skills development. HAWAII ASSISTIVS TECHNOLOGY AND TRAINING 3ERVICS3 (HATTS) A new Community Resource Specialist, Debby Renwick, was hired this quarter. An orientation and training on agency policies and procedures was scheduled. OTHER - Systems advocacy continued regarding information dissemination concerning compliance in accordance with the Americans with Disabilities Act with the telecommunications industry and the Police Department concerning telecommunications devices for the hearing impaired, as a response to concerns raised by the hearing impaired community. - CIL-West Hawaii was the recipient of a $500 grant from the Hawaii Community Foundation in November for an assistive technology demonstration center. The Branch Coordinator developed policies and procedures on its use. - The CIL-West Hawaii Advisory Committee met (10/18, 11/22). Members are: Marge Fordyce (Chair), Mavis Hirata, David Selwyn, Saundra Duffy, Janice Luhiau, Betty Mason and Merle Martin. and Minutes were taken by the CIL-West Hawaii staff secretary. - A Mahalo party was held for staff and advisory board members on 12/31 at Keahou Beach for breakfast. - A rummage sale was held on 12/14 and collected $348.60, which will be used for the wellness concept program. - 18 - CHILD PROTECTION TEAM OF WEST HAWAII - 19 - '97 APR 21 PfR 4 02 Child Protection Team COUNTY OF HAWAII of YYest Hatilfall 74-5605 Alapa Street, Bay 5 & 6 Mezzanine, Kailua-Kona, Hawaii 96740 808/329-4020 FAX 808/329-8628 April 18, 1997 Ms. Constance R. Kiriu Legislative Auditor Office of the County Clerk County of Hawaii 25 Aupuni Street Hilo, HI 96720 Dear Ms. Kiriu, I have received the Legislative Auditor's report regarding the current non-profit grant for the Child Protection Team of West Hawaii. I trust that I can clarify your concerns. The Child Protection Team applied for county funds specifically to pay a portion of the Executive Director's salary. The Executive Director provides both administrative and direct services for the agency. Service units were not specified in the application for county funding, and were not included in the county contract. I was unaware that service units were required to be specified in the contract. Because no service units were specified in the contract, monthly reports have not included service statistics. Service statistics have, however been submitted with the September, 1996, December, 1996, and March, 1996 monthly reports. I have assumed that reporting service statistics in this manner was sufficient to meet contract requirements. I am attaching to this letter the most up-to-date service statistics for the organization. These were previously attached to the March, 1996 county report. Service statistics for ow state contracts and United Way are reported quarterly. Therefore it has been most convenient to report to the county in this way also. However, if it is necessary to report statistics on a monthly basis, please let me know and I will be happy to comply. 20 ANon-Profit Agency Providing Professional Services in the Disciplines of Medicine, Nursing, Mental Health and Social Work United Way Legislative Auditor County Of Hawaii April 18, 1997 Page 2 I would greatly appreciate your guidance establishing in advance appropriate reporting requirements for the next contract period. If you have any questions or I can be of further assistance, please let me know. Thank you. Sincerely yours, Mary Jo Westmoreland Executive Director Child Protection Team of West Hawaii - 21 - CHILD PROTECTION TEAM OF WEST HAWAII TITLE IVB SERVICES SECOND QUARTER 1996/1997 JANUARY -MARCH 1997 CLIENTS SERVED CURRENT QUARTER YEAR TO DATE Clients Referred 31 80 Clients Accepted 30 75 Clients Discharged/Needs Met 10 15 Client Refused Services 11 12 Clients Discharged for Cause 5 7 Clients Carried Over 42 42 SERVICES PROVIDED CURRENT QUARTER YEAR TO DATE # # # # # to Clients Svs. Hours Clients Svs. Hours Project Development & Administration - 56 77.25 - 171 290.25 Marketing - 20 16.25 - 41 45.25 Supportive Living 2 2 1128.0 9 134 4298.00 Service Assessment 44 156 167.5 95 255 238.25 Service Coordination 61 250 209.5 87 380 325.5 Medical Needs Assessment 2 2 3.0 8 12 16.25 Medical Care Coordination 7 14 9.75 8 17 12.25 Mental Health Assessment 16 24 21.75 32 59 36.75 Mental Health Counseling 38 126 151.0 48 145 170.0 Adjunct Services 4 12 24.0 9 22 36.0 Parenting Group 13 2 23.0 13 2 23.0 TOTAL SERVICE HOURS 1831.0 5489.5 _ pp _ CHILD PROTECTION TEAM OF WEST HAWAII Quarterly Report for Jan - March 1997 Multidisciplinary Team Services Multidisciplinary Team Individuals Served UQ ARTER YEAR TO DATE Total Number of Services Provided 343 785 Total Number of Service Hrs Provided 378.75 913.25 Unduplicated Children Served 40 123 Unduplicated Adults Served 6 12 Unduplicated Families Served 29 105 SERVICES UQ ARTER YEAR TO DATE li of Team Conferences 11 24 II Team Conferences in Death Cases 0 0 l~ Psychological. Consults and Asaesmmts 13 29 11 Psychological Evaluations 1 5 fl Psychiatric Consults aad Aasessmmts 0 0 # Psychiatric Evaluation 0 0 fl Nursing Consuts S Assessments 194 452 lk Physician's Consults & Assessments 12 24 Il Ca~pcehensive Sex Abuse valuations 0 0 lk Court Testimony Requests 1 1 # Team Coordinator Services 101 235 11 Social Work Consults S Assessments 10 15 - 23 - C~ Child Protection Team of west Hawall 74-5605 Alapa Street, Bay 5 & 6 Mezzanine, Kailua-Kona, Hawaii 96740 808/329-4020 FAX 808/329-8628 CHII,D PROTECTION TEAM OF WEST HAWAH FINAL REPORT TO THE COUNTY COUNCIL ON USE OF COUNTY NON-PROFIT GRANT -FISCAL YEAR 1996-97 Fiscal year 1996-96 was one of considerable change for the Child Protection Team. The year began with limited DHS funding available and therefore limited services available for the children at risk, whom we serve. In October, 1996, however, the Child Protection Team was awarded a Federal Title IV-B-2 grant to begin the West Hawaii Counseling and Supportive Living Project. With the influx of these funds, additional Multidisciplinary Team services were made available because of cost sharing between the two programs. County funds, as well as United Way funds, an Atherton Family Foundation grant and Agency fundraising were supplement our state contracts and helped us to deliver more services than we had initially anticipated. Through the Multidisciplinary Team we were able to continue to provide a wide array of medical, nursing, psychological and social work consultation and assessment services, as well as specialized sex abuse and forensic psychological assessment. Approximately 150 children and 115 families were served through this program this year. While many more children and families are involved with CPS and could have benefited from Multidisciplinary Team services, we were able to assist those most seriously harmed and those at risk of serious harm. Through the Multidisciplinary Team, our consultants provided most needed expertise on a number of extremely serious physical abuse and neglect cases. Team medical, nursing and psychological assessments helped to stop the abuse/neglect that was happening and ensure that the children involved were placed in safe homes. Team expertise also helped the police and prosecutors to obtain criminal indictments on two perpetrators of extremely serious harm. Overall, we have accomplished a great deal this past year through the Multidisciplinary Team to benefit many children and families. We would like to do more and will continue to push forward to accomplish that goal. 24 A Non-Profit Agency Providing Professional Services in the Disciplines of Medicine, Nursing, Mental Health and Social Work Unlted Way Hawaii County Council CPTWH Final Report - ' 1996-97 • Page 2 One of the ways we have begun to expand our efforts to protect children from child abuse and neglect is through the West Hawaii Counseling and Supportive Living Program. This program, which began in October, 1996, targets children and families at high risk of child abuse and neglect. Services are provided to parents and other caregivers with the intent of preventing abuse and neglect from happening. Services are available to the general public and referrals are accepted from individual clients and any agency. The program provides counseling, a supportive living environment for mothers while in substance abuse treatment programs, medical care coordination, anger management and domestic violence counseling and classes and outreach and support to families at risk. To prevent duplication and fragmentation services, a major element of the program is service coordination for each client and collaboration between many County, State and private agencies. The program coordinator works with the client and community agencies to determine the appropriate service needed, the availability of the service and the most cost effective method of providing the service. In many, if not most, instances, some needed services are provided by existing programs or agencies with our program filling in service gaps. The program has been exceptionally well received by both clients and other community providers. In nine months, we have already directly served over 100 parents or other caregivers and coordinated services for many children. We have already served more than the anticipated capacity of the program and have requested additional Federal funds for the next fiscal year cycle. Delivery of human services has been drastically changing nationwide for the past several years. Funding for needed services is being reduced on the Federal, State and local level. Child Protection Team programs have been drastically affected by these reduction. Because of this, our Board of Directors decided this year to merge the agency with Kapi'olani Medical Center for Women and Children under the auspices of the Kapi olani Child Protection Center. The transfer of programs and assets will take place on July I, 1997. With the merger of the CPTWH into the Kapi'olani Health Care System, families in West Hawaii will have access to a greater breadth of services than has recently been available through the Child Protection Team alone. We trust that this change will benefit all those in Hawaii county whom we serve. - 25 - EAST HAWAII COALITION FOR THE HOMELESS, INC. - 26 - Eost Nowoli CoolNlen f~ .11e No~noless P.O. Box 217 Hilo, Hawaii 96721 USA Pax (808)935-1720 Email ehch@interpac.net - cD n May 14, 1997 O n ~ C ~ --c - i~ Z~ r, -f Ms. Constance R Kiriu -L ~ Office of the County Clerk G -o ~ County of Hawaii Hawaii County Building ~ w ~ 25 Aupuni Street D Hilo, HI 96720 rn Dear Ms. Kiriu: In response to the County's request for clarification on EHCH's contract #97103 and monthly statistical data reported. 1 have enclosed to this letter our worksheet for billings to the county upto and including Apri130, 1997 for your information. Case managers aze salaried employees and although working many times over 40hours, basically provide 40 hours per week of pure case management. These hours do not include when they are on-call for incidents. This means that they aze providing over 4,160 hours of pure case managment per year for just DH and MD. This does not include PD. The balance of case management hours is billed to the state on a quarterly basis. EHCH has billed the County a total of 498 case management hours uptil Apri130th. The content of each case management meeting is documented in clients file with documented service plans, goal sheets and budgets, income verification, referrals, etc that was performed during that meeting. Please let me know if you require further clarification. Sincr„Iel , L.M. KAMAKEA Executive Director _ P7 _ ~ ~ o M i ~ l~ 0 1n O N `R Iry h lr a N i p O ~ 0. O~ O ~ M r~~ O~ M r Vl Y ai O M tV M ~ O ~ iy ~ ~ r r ~ ~ a N ~ V] F N ~ M O O t~ M M M ~ O+ O~ a b O a Q O M O~ l~ R~ O N N r O W W M O O ~ N d' r V H N 7 N O N rj) w ~ N ~ O O~ O eT ~ N M M o N y e V~ O .r O 7 .w r h M O~ M O O O 00 O ~ O ~ C ~ fV O N O~ O e.+ ~ ~ ~ ~ ~.I ~7 O O O ~ Q~ ~ e~ Q 00 p try M 0 0 0 M ~D h ~D `G O~ M~ y~ V~ooov°~ N ~ o h (QQ~Yy A A „y N M N a ~ N 0 7 0 ~--i O Vl .-i e ~ O~ e Q ~O O O~ O ~O N l~ \D ~O O N .y b a 00 O V O C ~1' ..i ~ r CC O~ b o~0 N N U O .~r O~ O O Vi ~ Vi Vr a O~ M e N O 00 O~ ~ h M M 0~~ 0 ~i ["'i ~ O r O H ~ R O O~ O V O~ M O M N O N N 7 W N O O~ O~ ~ ~ d' M e O b e 00 O~ O~ ~ l~ 'Q ~f O M N r C/~ a or0 O~~ R O R O~ 00 ^r f~fyy W to N e~ O N O `i' °O N v~oroo.. v~are aooe ~ O V7 N M M l~ N N M M M~ Z t5~°w°~eo~o ~ a a r ~ ~ 00 ~ N O~ ~A N O N ~ N ~ O O O M O ~ M M e 40 N e ooooor ~n t;hr0~a'oC ,,,aoovio~ o ~ o ~ N OMO M N M R Vl d h ~ =s~- °~a~osE a v~ O F U e e _ pg _ M ~ O N rn I h a ~ ~ ~Q V] H F L~ U O F-+ d g U .-~o~n~-+a 0000 ooe ~O O V7 M O h V7 0 0 pp 0 0~ ~y .fir O r h 1(j O a T O N N M N ~ 00 C [ ~ ~ d' ~ ~ ~ M ~ l~ R .-i M N H .M-i M O O O O O O O O O e p O O O O O O O O Z O C O O O C O O pp O O O O O O O O O O O o 0 O O O O O C O O O O ti 0 0 0 ~--i N ~ b b a ~ e ~O O M O~ O I'~ M M 0 7 N p~ a~ O b 7 .Mi a ~ ~ ~ Q ..r ~ ~ N N N ~ M _ 29 _ n THE FAMILY CRISIS SHELTER, INC. - 30 - Gtiisls s The Family Crisis Shelter, Inc. ~ ~ ~ P.O. Box 612 Hilo, Hawaii 96721-0612 (808) 935-8229 Fax 934-7600 .y `'y , asp May 1.1997 Ms. Constance R. Kiriu Legislative Auditor County of Hawaii 25 Aupuni St. Hilo, HI 96720 Dear Ms. Kiriu, This is in response to your letter of April 15, 1997 asking for an explanation of the findings made in the report attached to your letter. The Family Crisis Shelter, Inc contracts children's bed units to be paid by the County to support the emergency shelter services provided by the agency for battered victims and their children. The Family Crisis Shelter, Inc in West Hawaii normally provides more than 23 children's bed days in any one month. However, as our contract with the County does not provide for payment beyond the 23 days that is contracted monthly, only a maximum of 23 bed days is reported monthly. Examples of our actual bed days provided to children in February, 1997 was 78 and for March, 1997 was 90. In both instances, only 23 days were billed to the County grant funds. Should there be a case where less t5an 23 bed days were provided within the month, those figures will be reported. If we were to put all of the bed days provided to children and exceeded the 23 bed days per mo. nth, would Mere be an extra payment for those bed days? If the bed days provided exceedeG the 23 d_.ys contracted over a period of several months, we would be fulfilling our contract ahead of sct:edule. This may cause some cash flow problems. The first quarterly report was sent in with the monthly report for September, 1996. It may have been misplaced so I am sending you a copy of that report. Due to a turnover in staff, the 2nd quarterly report was not turned in. It has been turned in with the third quarter report. Should you have any additional questions or clarification needed, please feel free to call me at °ao:i-0229. Sincerely, ~l i 0 ~ ~ ; ~ l,'cl L ii Wendy Mow-Taira, ACSW Executive Director cc: Council Member John Ray - 31 - ~ A United Way Agency ,r' Form NP-1 - Page 3 of 3 B. NARRATIVE ( QUARTERLY-) (TO be filled in and submitted with the September, December, March, and June reports.) Describe how the public benefited from County funds awarded through this contract during the report quarter. IIse attachment sheets i£ more space is needed. The Family Crisis Shelter, located in West Hawaii, serves victims of Domestic Violence and their dependent children. The Hot Line and emergency shelter services are available 29 hours a day; the shelter never closes. The police, Kona Hospital Emergency Room, Island Crisis Help and most West Hawaii hotels know that victims who are in crisis are always accepted for Intake assessment. Shelter staff work closely with another of FCSI's programs, Alternatives to Violence in West Hawaii which provides victims with Temporary Restraining Orders and Family Court accompaniment for TRO hearings. Through Famil Crisis Shelter, Inc. programs, all family members are offered services for domestic violence. The West Hawaii Shelter staff wurked closely with cemmu.^.ity service providers during the Quarter. Hawaii County granted an additional $4,000. this year for a children's program, Supporting Safe Family Living to assist parents with children - who have witnessed family violence and to refer families to counseling for those most affected by the trauma. The program is not limited to residents of the shelter and during this Quarter, families from as far away as Waikoloa came to the classes with their children for support. The Castle Foundation granted the shelter $7,500. for the program, as did the Federal Victims of Crime .Act fund, allocated from the Prosecuting P.ttorney's office in Hilo. Collaborations with Child Protective Services, BZSAC, the Bridge House and Island Crisis Help, through written agreements, in most cases, strengthened the program and helped to make it more available to the community. All have accepted referrals from that program to continue with more intensive ccunseling for those families who are in need of it. Shelter staff worked hard to bring more than thirty-three agencies, school officials, Court officers and Judges, private attorneys, the police and social services agencies together for a Domestic Violence Inter-Agency Tearn, meeting on the West side each month. This group was instrumental in the planning work for next Quarter when the National Domestic Violence Awareness month will be commemorated with the Shelter's third annual Vigil and Homeless Family Dinner, a workshop for the County's "Brown Bag Lunch" program on Domestic Violence in the work place and many other, public educational activities. For example, a West Hawaii business, "Wendy's Old Fashioned Hamburgers" will sponsor the dinner for the Candle Lighr Vigil; a first for the three year old event. S~;~elter staff spent two full Says at Konawaena schools, speaking with students on family violence and the Program. Director wrote three articles which wer=_ printed in the West Hawaii Today. Family Crisis Shelter also clans to show the award winning movie, Once Were Warzicrs, free to the community, each week during the next quarter. For the first time ever, shelter staff Nrere able to secure pro bono attorneys for women who had difficult legal cases and were unable to afford an legal representation. The Director also sent a letter to the Hawaii County Chief of Police, thanking the officers for having the highest rate of subpoenas served, of all counties in Hawaii State, for the previous quarter. * * * * k k * * 'k 'k + Original (with original signature) and one copy of report shall b2 submitted to the Administering Agency (refer to AGREEMENT) b~2~ the ~Oth day f:;ilowing report month ur quarter. - 32 - _ _ _,or•: a._, c._ r'r<'iibk:Hri ~47c•Ei ,_i rcr-' Page 3 of 3 Form N' NP-1 g, ~l~nve (QUARTl'.Rl•Y) October, November, December ,1996 n -embtt rr1+ nd In Ree t"Co be filled ie and s4bmitA:d with the Se r_~_-- DeacHbe how the public benefited from County toads awarded thfough this contract during the report quarter. Uae attubmeat sheets is more apace is Waded. The Family Crisis Shelter, lac in West Hawaii, serrcs victims of domestic ~9alettce and dteir children, prtmdutg 24 hour availability of shelter and supportive services, 36` days of the Y~• Bunn' funding teal enabled the Sheller to provide services to children affected by violenc^ whether tttrrntkSh actual phys abuse or serious emotional abuse though threats and/or witnessing o!"violtna in their homes. ht this quartec, fifteen families with children and ..levee adults without children were sheltered in the three month quarter. During this period, services to families extended past Immediate shelter and safety to include crisis cowvseling, supportive group counseling, individual services, sad a 24 bout hotline. ARcr the family or single adult leaves the Shelter, the program provides follow-up serves to the victims at:d their children and prior to the family eonting to the shelter, outreach services are provided. Most of Chest services provided prior to or after shelter entry is done via the telephone or in person at the Shelter. Services to Chlldrur include a full time sta8'who interviews arch child upon entry to assess their needs based on the type of abuse suffered in the home as a result of the domestic violence. Ranh child is helped to create their own personalized safety plan in response to the violence experienced in their family. ; - in their own day' support groups. Evening child !e vvitt be trying to incorporate art therapy with ..1. -Staff have peen working collaboratively with Diner agencies in the communities, especially azound the Hawaii County Domestic ~Ttoleoet toter-Agency Team (DV):4T). The Kona community agencies working in this area include the police, prosecutor's oEice, Family Cotut, probation, Legal Aide, private attorneys, and outer private agencies. AVIAT is working with the East Iiawaii DVIAT to put on a tnajot confeteaoe in October, 1997 focusing on Domestic Violence. Through this conferettee, staff of all agencies will be trained to deal with participants, clients, families dealing with domestic violence, in the moot effutit+e way possible. Last quarter, during National Domestic Violence Awareness Month, various means wire Used to bring public awareness on the issue of domestic violence. Tt>C Conference is another tnochaniam to provide safety and better services to vicdms of domestic violenx and their farnilita. One of the lnitiadves that we arc working on is having a vicGeu/anger group in the community using our stafffrom the Alternatives to Violence Program artd having trot Youth Service sta8'work with the tans at rho same time. This way, we are accessible to both teens and their patents and providing valuable and needod services. •rrrrrrrrrrrrrrrrrrsrrrrr+rrrr Original (with original signatwe) and one wpy of repon shall be submitted to the Administering Agerrcy (refer to AGREEMENT) by the 30th day following report month or quarter, - 33 - - ~ , ~ ~ n •tn", i _ tb h•NU~„N. fi P1 '33~i i b~FJ F. ~~5 „ W Form NP-1 Fage 3 of 3 B. ) (QUARTF.RLI~ January, Febntary, MarcL, 19916 ~ (To be filled in and submitted with the ~t~,.peormlxr Match and Jttne lteoortaJ flesctibe how the public beuellted from County funds awarded through thls contact durlag the report quarter. 'Use attachment sheets G more spats: is needed. The Family Crisis Shelter, Inc is West Hawttii, had a very busy winter srasoa, There were several rases where the families were large or had multiple problems, neoessitatittg case collaboration wiilt other agencies such as Child Prot«-tive Services, Schools and Family Loud. Staff of the Shelter helped to support the adult victrm of violence while assisting them with the issues their children were presenting. More often, families with substance abuse issues are coating for help. This creates more wmplicattd issues within the family. These issues affect the children, especially if the abused parentis also abusing substances. The adult has difficulty lookiatg at safety issues for themselves and their children as their primary goal is feeding their addiction. Citildrtn's behavior become another issue that parents must deal with, especially if the abuser is the primary disciplinarian. Once at the shelter, the staff help the family to reform their relationships to support and encourage each member to their fullest potential. Parents need to take on the pareuting/disapiinarian role. Children must be allowed to be children and ertwuragrxi to repeat their parent, no mater how they were treated by the abusing parent. Services to Children at the Shelter i tnpresses the rtead to have children express their emotions and feelings of lxing in a shelter end being at home where domestic violence is occurring. Fach child is helped to create their own personalized safet}• plats and the safety plan is made for different situations. It helps the child to think through and plan what to do if the aMtser comes upon them in the store or at school. it also relieves flu; abused parrot to know that the child can call appropriate help and glue the answering party correct information. As part of rho collaboration of working with other agencies an behalf of children, an award process through the Weisberg Foundation Fetiows Program is being submitted. A partial gent was received to help train the Wet Hawaii Case Management Child Protective Services staff. The team, comprised of Family Crisis Shelter, Inc staff and Child Protective $entice sta13; will be traveling to t~tario, Canada to attend a Coaferencc on Children 1;xposed to Family Violence.. We will be joining a Hawaii delegation cnmptisod of etas' from Womea helping Women Shelter is Maui and MaLgma Na Makua Keild, a substance abttse program working with mothers and children. In other collaboration efforts, we have been working with a group of influential women sratewide, planning a training for staff' of domestic violertee, sexual assault, mental health and substance abuse providers, to look at the dual diagwsis participant. An assessment tool Las been created to help staff from each discipline to ask appropriate questions to determine if any of these conditions exist in their lives. Having appropriate assessment questions will help io determine flu resources offered to them. Part of the trairttng will be incorporated with the gig Island Domestle Violence Conference r# for October 27, 1997, Details aro being planned at this time. Ne:n quarter ae will begin working with a group of West Hawaii agencies oa a concept paper for funding toward the Blueprint for Change, an effort to assist at risk child protective service families from getting mvohed in the State rystem. The group consists of Depatment of Human Service-CPS staff, Family Crisis Sttelter, Child and Family Ser~~ice, Family Support $ervicea, Salvation Army Interim Home, Island Crisis Iicip, Kona btedical Center, Department of Health, Child Protettiaa Team of West Hawaii, and private attorneys ace just a few of the agencies that are involved in this project The group is formulating - 34 - . '.'~iITH SERI: TCE PROGRgM 434'EOEa F' , Ci t. County Quarterly Report January, February, Manly 1997 a "NeighWrhood Place" for fartrilies to use, Recreatioml activities dutlag evening end weekend hours and on call services using aphonepatch-in system of the vatiow agencies , This txnoept would help to provide art additional caonrce far teens needing to 6e away from the home due to the vioierMt. All of these collaborations are to help provide better servleea for the community in domestic violetKC and other disciplines. It matdmizes the use of our limited resoureec and increases our rtelworking and relationships is the commwrily. •ttttttaN W gattatpatNtt tat Original (with original signature) and one copy of report shall be submitted to the Administering Agetuy (refer to AGREI'.MEh"I) by the 30th day following report month or quarter. - 35 - THE FRIENDS OF THE CHILDREN' S ADVOCACY CENTER OF WEST HAWAII - 30 - I`Mi y-12~ 97 1Oc26<\ P.O1 r RIENllS OF 1`HE iI LDREti ` S ~ tVOCACY CENTER F WEST HAWAI I 4 the Ftieniea p:'ovidiny auxiliary s~-~ ir7p_s when the resources of cooperative agencies have boon exh-_a,~,~:!ed. It is important to note here that the Friends require all utbor _,yer,cy resources be exhausted before t2cey process .undiny requests, wind done of their services are :..,oli~~ated wi'~hin their geoyraphir. boundaries of operation. U Jp~~-1llC accomplishments of our enhancements program: ACCOMPLISHMENTS EXPENDITURE A. Enhancemen° fund Standard enhancement $8703.00 Winner's Camp (3) 3005.00 B. Emergency Eund 1095.00 Tu(.al $12803.00 7. Count i~f this Program's Be[[eficiaries: 1995 215 1996 260 1997 275 (projected) N/A Po9t-it° Fax Note 7671 Date 5~~,~-7 Pa°ges~ To ( From IVi u Ca/Dept. it _ ~~,d~ Co. Phone« 10~~ PhoneB ~~~_OZ~Z Pa~« q(aI -851x- Fa.« 885 -UC, - 37 - Page ofy~ CO[7NTY OF HAWAII MONTriLY CLAIM. EXPENDZTVRE. fi StRVICE REPORT CONTRACTOR: FRTFATRR AF (_FiT_TTIRFN'S nVMA(_•Y CENTER ADDRESS: 77-6403 STREET CONTACT: JOHN KITCfOrIV RAILUA-KONA, HAWAII 96740 PHONE 326-7336 CONTRACT 97077 FISCAL PERIOD: J/1/96 to §/30/97 REPORT MONTH: SEPTEMBER 1996 • Monthly Report Amended Report x~IIC]C Final Report (Check one) I. CERTIFICATION I certify that this rapcrt has been esamined by me,-and to the best of my knowledge is true, correct, and complete. Name of Authorized Official: JOHN KITCHEN Title: Phone: 326-7336 Signature: Date: January 2, 1997 John Kitchen II . C* aIM FOR EXPENDTTC~ES NLaDE BUDGET CATEGORY THIS PERIOD YEAR TO DATE CONTRACTEL PERSONNEL $ -0- $ -0- $ EQUIPMENT $ -0- $ -0- $ SUPPLIES $ -0- $ -0- $ STAFF TRAVEL $ $ -0- $ -OTHER EXPENSES $ i, 491.23 $ 8, 000.00 $ 8, 000.00 TOTAL CLAIM: $ 1, 491.23 $ 8, 000.00 $ 8 , 000.00 AMOUNT CLAIMED THIS PERIOD: S 1,491.23 ~ ' 1~=-~ DATE: FEB 1 1 1991 APPROVED FOR PAYMENT: NOTES: - 38 - NP-1 Page of 1~ III. TOTAL EXpENDrmrmFc #1 ~ ~ B D T AT •ORY THIS PERIOD YEAR TO DATE BUDGETED ~ PERSONNEL $ -0- $ -0- $ EQUIPMENT $ -0- $ -0- $ SUPPLIES $ -0- $ 400.00 $ 45,000.00 STAFF TRAVEL $ -0- $ -0- $ OTHER EXPENSES $ 91.44 $ 196.53 $ 45,000.00 '~'O'~'AL• EXPENDITLn2ES: $ 91.44 $ 701.62 $ 45,000.00 IV. SERVICES PROVIDED THRO rr.H ~rrrT. O ar~r A. CTATI Tr-~. (MONTHLY) SERVICE THZS PERIOD YEAR TO DATE CONTRACTED Enhancement/Emergency 11 60 Services - 39 - B. NARRATIVE (QUARTERLY) (To be Filled a and submitted with the :vtemfier, pecember, and Juno. reports.) • Describe how the public benefited from County funds awarded througt this contract during the report quarter. Use attachment sheets if more space is needed. Abused and neglected children of West Hawaii benefitted enormously from county funds during July, August and September 1996. There were many summer camping experiences as well as dance lessons, sports equipment and fees, memberships at YMCA,corresposrdence courses, airfare, orthodontic work, eyeglasses. Gas coupons were provided, as well as day care and school supplies. In all, 60 clients were assisted. ! f R ! • t t t t f Original (with original signature) and one copy of report shall t submitted to the Administering Agency (refer to AGREEMENT) by the 30th day following report month or quarter. - 40 - . _..,t~6, 'i AX CLEARANCE APPLICATION For Office Uae Onl PLEASE TYPE OR PRINT CLEARLY (tAP 1. TAXPAYER INFORMATION: A~ PP Od~VED me FRIENDS OF THE CHILDREN'S ADVOCACY CENTER 07' i*G'4T i;AWAII ~ w^ Address :77-6403 NALANI STREET `~AV~2/~/a~ ~g9~ City/State) i,' ~(i(_ ~i~ b ~ Zip Code KAILUA-KONA, HI 96740 Pef De artment of Trxetlon DBA 2. THE ABOVE NAMED APPLICANT IS A/AN: (check appropriate box(es)) IKb _ , ~ ~:.'~u•;~r'F~~iC ? a. Individual ? c. Partnership ® d. Other.Tax EXemDt Or¢anization I-t~'~(=(~~~u ? b. Corporation (Estate, Trust, Tax Exempt Organization, etc.) ~("(~Ct rljrC t Subsidiary of 3. THE TAX CLEARANCE CERTIFICATE IS REQUIRED FOR: (check appropriate box(es)) Jl~ (2 ~ 8 a. Completion of Government Contract (check one and enter the addftional required information): ' i. ? State of Hawaii Department of Finance Ppr ii. ? City 6 County of Honolulu wm.oroewro~an l iii. 29 County of Hawaii Contract /197077 ~:'-~I~~~-~~'~~':%~:'tl~i;~•;..t~ Corroad. PurGUr Ortlar a JW Na. ? b. Subcontractor/Federal Comraaor ? f. Contractor Licensing ? g. Liquor Licensing (check one below) Resident Returns Filed: ? c. Bid for State/County (check one below) i. ? Inkial Government Contract i. ? Initial ii. ? Renewal' ? d. Residency Status ii. ? Renewal iii. ? Transfer -Seller ? e. Others: iv. ? Transfer -Buyer 'This purpose requires ATF Compliance. (Bulk Sales, Financial Cbsing, Loan, Personal, etc.) v. ? Special Event (See Instructions) 4. DATE BUSINESS STARTED IN HAWAII: 3 / 1 / 93 .HAWAII GENERAL EXCISE ID NUMBER: 30092530 Sb. FEDERAL EMPLOYER ID NUMBER: 99-0284839 - - 41 - 204~/~ EXHIBIT D NON-GRATUITY AFFIDAVIT Friends of the Children's Advocacy Center Contractor: ~f west Hawaii Contract NO.: 97077 STATE OF HAWAII ) SS: COUNTY OF HAWAII ) The undersigned hereby certifies that he/she is the Friends of the President Of the Children's Advocacy Center of West HI, that in (title) (name of organization) connection with the above Contract, he/she or its officers, representatives, agents, subcontractors or employees have not given or made any agreement to give any County of Hawaii employee, the employee's relatives or agents, any gift of money or otherwise, or ~ anything of value; has not been influenced by any County of Hawaii employee, the employee's relatives or agents, in the renting or purchasing of any equipment or supplies of any nature whatsoever. John Kitchen Subscribed and sw rn to before me this dap of 19R7 Notary P lic, State of Hawaii My commission ezpires: /O- 6-9~' L S~ (THIS IS TO HE SUBMITTED WITH THE TAX CLEARANCE AT THE ~ OF CONTRACT PERIOD) az - HAMAKUA HEALTH CENTER _ 43 _ Hr?MAKUA HEALTH CEN fE_R , P.O. Box 509 ~ Honokaa Hawaii 967 ' ' 97 ~18Y 9 Pil 2 19 cc~~~r~ ~ COUNTY U. HAWAII Ms. Constance R. Kiriu Legislative Auditor Office ofthe County-Clerk Hawaii County Bldg, 25 Aupuni St; Hilo, Hawaii 98720 5-7-97 Dear Ms. Kinu: Thank you toryourtetter ofApril 18,1997. There areseveri~l issuesto bs discussed and resolved regaMing Conttad#90737, the 1996- 1997 Soci81 Worker Program Grdra_ Effetftlve data Jply 1,1998 ending June 3p:1997. Issue l: Person orRingram The Hamakuaiieakh CeMerOutreadt'P~rBm , in effect siniCe 1994, provktgSSat'.i8f 5~vice5, patient eduoa4ion end counseling services to residents of the Ham8lkua dtstdd and also to patients of the he8lth aaritet. There has been no irtteiruptton afthese sFx'vices sitjce 1994. The additlon of a.sacial workettp ttte HHC staff was intended'ta expand the existing Outreach Program services.AS stated. in thel9td~ proposal, Program trttOmt~ian ~eGtiwt,Ctxetdy divider sheet page 8, Td1e: Brie} Ptogtem Oescdpiion, par.3, senter?ce 4 Ccapyattar: issue 2: Contract Start Oete 42 mprrth contract Timeline: June 04, 1998 npliceUfaWerd. June 14, 1996 county requesEtor 5'ignaEUre on Exhibit B, reflecting reduced avrard emcwnt. July 17,1998 HMG retamsthe requested forms signed & notarized July 28;A 998 8 July 31, 1998 Agency end Counsel signatures respectively Aug 01, 1996 Mayon ignature Aug O6, 1996 County tatter & executed copy of the agreement sent to HHC Hamakua Health Center could not afford to increase its steffwithout a signed agreement. HHC did continue to provide social services throughout this time using existing outreach staff. Issue 3: Method of Payment- Section E, Pg1 Agreement Payment "....made upon receipt of report...Agency reserves the right to limit monthly payments to one-twelfth (1 /12) of the total county award." Tel: (808) 775-7204 Q Fax: (808) 775-9404 - 44 - Y HHMAKUA HEALTH CEN DER P.O. Box 509 Honokaa Hawaii 96727 On September 17, 1996 HHC submitted a pro rata invoice for July & August'98. HHC was complying with the monthly report requirement & requesting 1 /12 of the total amount of the 12 month agreement for July'96 & August'96 respectively. Issue 4: Authorized Services HHC continued to provkle social servicesthroughout this period, therewas no break in services. There was a delay in hinng io expand the program due to contracting delays. HHC did not send any sociafwofker pcpvided services on either report because the social worker begartprovklinp Services to Sepremtiec1998; The Outreach Program continued to provide socialservioesthmughoutthistime. Theseservicestotaled 111 forJuly'96 & 157 for August'96' These services can tre fourtttan the amended reports. Issue 5: Units of Seniicie to be pfta<lid6d 20/waek 80/month. 980/yr. (12 mos.) Contract #97037 is a 42 month coptrad. to the months Septemil+ar'98-Maroh'97 there were 637 Social Wgrker5pacitipseruigesorort average of 91 SBfvic83/tltlttSpec month. Over the 7 rrrartths during which HHC has hai!'a social worker, iha above fturntiers would indigte an arrtio'rpatetl minimum fatal ftfr t0 months at 890 unit9fSarvrces for the contract period. Given the 12 month corltraCt anticipated 880-total units/service5> HNC may exceec! the 12 month expectation in 1 t3 riicnths of seoial.worker specificservices/units. Amended Report: The listed unitsJServi6~s on the amentledJuly'98 tt August'98 reports are forsoeial services provided by the HHC outreach progt'ah9. These services refled'clieM contae~ for health insurance enrollment a5si5tance, fnartCial cauriseling; patient education disease mgt. Counseling. I have enclosed a Copy ofthe tivcial WeNirer actual Salary expenses (name removed). As you can see the salary atone exceed& ttra amouftt'Uf the awarC. Totei program expenses are estimated at $121,540.OD,p9ryear, exduttirtg patierrttransportation service costs. HHC though it provided the correct information in September'96 by keeping social worker specific services separated by perantl8 tailing 8 pto rata share of a 12 month contract which proposed to expand outreach services, The program and services have been uninterrupted since 1994. There was a delay in hiring the social worker because of contract delays; there was no interruption of program services. If having service unit numbers which reflect social services provided by the outreach program staff is preferable/acceptable, please accept our amended reports for July'96 ~ August'96. If there is anything else we can explain or if you have additional questions, please do not hesitate to call. Si rely, I Walker ecutiveDirector Tel: (808) 775-7204 O Fax: (808) 775-9404 - 45 - _ Hamakua Health Center a Brief Program Description The purpose of this request is to gain funding support for the initiation of one additional position of Sociai Worker at the Hamakua Health Center. The bankruptcy of the Hamakua Sugar Company has had far reaching effects on the people of Hamakua. The areas largest employer is gone. There is no replacement industry, and unemployment insurance is running out The health center is seeing increases in alcohol and drug abuse. Family violence and suicide is on the rise. The center has instituted several community outreach programs and provides both patient discharge planning and limfted patient social services. se sue' I, services that will be ax ~+r+e For those who have found employment long distances to the new job cause prolonged absence from home with the attendant tack of parental supervision. Teen pregnancy, skipped childhood immunizations, intermittent w nonexistentwell child care are a few of the emerging risk behaviors the Health Center must address. ' An on staff Social Worker will provide the needed counseling to strengthen family relationships and facilitate access to social services which will help clients improve their social functioning. The health center will be able to offer family counseling as well as group and individual counseling to a community struggling to adapt to the abrupt end of their way of life. Community workshops can be held to address common concerns and allow people to see that they are not alone. By offering these services at the Hamakua Health Center economic and distance barriers that prohibit access are eliminated. Additionally, an on staff Social Worker will mean the health center is no longer dependent on the already strained state social service agencies making arrangements to come to our isolated community. The addition of an on staff social worker will allow Hamakua Health Center to offer a service not yet offered elsewhere in the community. By providing an on staff Social Worker Hamakua Health Center continues to promote wellness through preventive programs rather than crisis management due to lack of continuing or preventive care. Initiating a full time Social Worker position will save thousa~rds of dollars in both health care, welfare and social services. - 46 - Shertt COSTS SOCUU..WORKER HAMAKUA HEALTH CENTER. INC. 12 AAONTHB H~ . C SAIaRY 28000.14 HEALTH COVERAGE 2240:18 MILEAGE 2285.2 VACATION/SICK 4318.28 15 VAC DAYS YR + 2481CK DAYS TDI 182.7 FlCAMAEDICAR ?218.51 LTD INSURANCE .113.1 LIFFJAD3D INSUR 280 W/C INSURANCE 280 8UTA STATE UNEM 478.5 PENSION 870 TOTAL 42325.58 NIONTHL TOTAL 3527.133 - 47 - _ cy.~ EXHIBIT c• Page ~ of COUNTY OF HAWAII MONTHLY CLAIM. EXPENDITURE S~ SERVr F REPORT .4 CONTRACTOR: Hamakna HPalth ~`ontPr ADDRESS: P.O_ROx 509 CONTACT: Gait Walk r Honokaa. Hawaii 96727 PHONE #:SOS-775-7204 CONTRACT 97937 FISCAL PERIOD: 7/1/oF to 6/30~4~ REPORT MONTH: A Monthly Report Amended Report Final Report !Check one) I. CERTIFICATION I certify that this report has been ezamined by me, and to the best of my knowledge is true, correct, and complete. Name of Authorized.OffiMal: Ga Lt_wa,kar ~ Title: ~ Phone: ena_~~s_~~na Signature: Date: off„ r II. CLAIM FOR EXPENDITURES MADE BUDGET CATEGORY THIS PERIOD YEAR TO DATE CONTRACTED PERSONNEL $ 't.tnn_nn ~ ~,~nn nn ~3~ inn nn EQUIPMENT $ _0_ $ _n_ $ _n_ SUPPLIES ~ 16.00 ~ an_nn ~ ~nn_nn STAFF TRAVEL OTHER ERPENSES S so.oo ~ loo.oo $ 600.00 TOTAL CLAIM: ~ 3,166.00 ~ 6.340.00 X338.000.00 AMOUNT a THIS PERIOD:'t SF~ nn COUNTY USE ONLY APPROVED FOR PAYMENT: DATE: SEP 3 0 1996 NOTES: - 48 - • August__'9~i EXHIBIT r pgge ~ p~ III. TOTAr• AGENCY EXPENDT'1Tm_FS BUDGET CATEGORY THIS PERIOD 3~AR TO DATE CONTRACTED PERSONNEL ~ aa_ni~ an &i~ nay an ~i nsF isn , EQUIPMENT ~ ~ ~ _n_ SUPPLIES ~ 385.00, $ 2.695.00 ~ n~~n nn STAFF TRAVEL ~ -0- ~ -0- $ -0- OTHER EXPENSES ~ 6.806.75 ~ 47.647.25 s 81.681.0( TOTAL EXPENDIT[7RES: X95.204.25 X666.429.75 st,ia~ asi . IV. SERVICES PROVIDED THROUGH THIS CO - - A.- STATISTICAL (MONTHLY) - ~'RVICE TIiIS PERIOD 7~AR TO DATE CONTRACTED Individual Counseling 11 52 Group Counselina 30 30 n m,ni v D v loam nt Program Develobment F.d ~ a ; n 54 1 04 Conultation 37 57 - t"~ _~,,..r- Referral (in) 25 25 RPfPrral (~nt1 ~ ' Total 157 268 - 49 - ~ JCr -H EXHIBIT c gage of COUNTY OF HAWAII MONTHLY CLAIM. EXP.NDITURE & SERVIrF REPORT • M1 CONTRACTOR: Hamakua Heatrh r-onr=r ADDRESS: n_n_nnY sng CONTACT: r.=;t W=lkor Hnnnkaa Aare=ii q(.777 PHONE 80R-775-77nd CONTRACT #:g7~37 FISCAL PERIOD: 7/l~g~ to 6/3(yg7 REPORT MONTH: Ju,yi~'-96 R Monthly Report Amended Report Final Report (Check one) I. CERTIFICATION I certify that this report has been ezamined by me, and to the best of my knowledge is true, correct, and complete. Name of Authorized Official: ~=~1 w=,ker, - Title:Ex Phone: gna_77c_720d Signature: Date: 9/17~gF II. CLAIM FOR EXPENDITURES MADE BUDGET CATEGORY TH23 PERIOD YEAR TO DATE CONTRACTED PERSONNEL $ 5 z ,1,~n nn s~ypa,,,p0 a3~r~8g,..g&-. EQUIPMENT $ $ ~ SUPPLIES ~_.2a.,.~ $ STAFF TRAVEL ~ _ p _ $ p„ OTHER EXPENSES S an S sn $ cn~_ TOTAL CLAIM: ~ a 17d ,ti ~ 17e ~ ~nTn~y AMOUNT CLA2MEfl THIS PERIOD: R~ 17d APPROVED FOR PAYMENT: DATE: ~SEP 3 0 19 NOTES: - 50 - ~ftlJ'I/~N~"~i~' ~~s~o 'j - hj ~ EXHIBIT c' _ Paqe of ~ July '96 III. TOTAr. AGENGSC EXPENDITfmFc BUDGET CATEGORY THiS ERIOD ~ YEAR TO DATE CONTRACTED PERSONNEL X88.012.50 $ 528,075.00 $1,056,150.OC EQUIPMENT ~ -0- $ -0- ~ -0 SUPPLIES ~ X00 $ 2,310.00 s 4,620.00 STAFF' TRAVEL $ _0- $ -0- ~ -0- OTHER EXPENSES $ c na ~ti s 40.840.50 ~ 81,681.00 TOTAL ~jgENDI~$,: ~ os „7J?a 75 ~_~1.225.50 Si] .747 .451. 0C IV. SERVICES PROVI ED THROUGH THIS CONTRACT -;-3 - A.- STATISTICAL [MONTHLY) - SERVICE ,THIS PERIOD YEAR TO DATE Q,QNTRACTED Tnrliviclnal Counseling 41 41 r iALi~r.~!'iLLLI c c l i n (3 !'r+mmnn i *v navel nnment PrnQram nevelonment RAnratinn 50 50 Consulffiation 20 zn - Referral (in) Referral (out) + Total July 111 111 - 51 - HAWAII ISLAND YWCA-SEXUAL ASSAULT SUPPORT SERVICE - 52 - Form p: NP•1 Page 1 of 3 COUNTY pF HAWAII MONTI-ILY CLAIM, EXPENDITURE, AND SEE~-R~PQRT CONTRACTOR. Hawaii islandYY~A ~Pr:_ I ^;!_:3.~,i ~ orC1~ ~+T'h r j~ 3 ~6 ADDRESS: 145 Ululani $tr~Q? CONTACT: Y~ricia Ramsey-SrnTt Hilo Ht 96720 Phone#: G.,~1~~~ rlrC COUNTY OF HAWAII CONTRACT#:97031 FISCAL PERIOD: 7!1 /9B__,_ t_ 0 6/~nlg2 REPORT MONTH: pP-CP_.m~Pr. 1 g9R ~_Monthly Repot ,_Antended Report Final Reoott 1. CERTIFICATION I certify that this report has been examined by rne, and to tPiF best of my knowledge is true, correct and complete. Name of Authorized D'fcial: u, an J. Labr~nz Title: Ex tiv . Dir2.~ f. Phone 935-7141 Signature: -•I Date: F~~ryU_, i f -'~~~I ~7 II. CLAIM FOR EXPFNt7tit1F1ES MADE THIS YEAR TO BUDGET CATEGORY PERIOD DATE CONTRACTED PERSONNEL $3,a19 $22,y14 345,832 EQUIPMENT $125 $750 $1,500 SUPPLIES $0 $0 30 STAFF TRAVEL 315D $900 $1,755 OTHER EXPENSES $906 $5,436 $10,$73 TOTAL GLAIM 55,000 330,000 $60,000 f Amount Claimed for Titis Period: $5,000 f- COUNTY USE ONLY APPROVED FOR PAYMENT: _ _ DATE: NOTES: - 53 - Form N; NP-7 Papa 2 of 3 III. TOTAL EXPENDITURES THIS YEAR TO BUpGF"fCA7EGORY PERIOp DATE CONTRACTEb PERSONNEL $13,583 y $86,406 _ $185,054 EQUIPMENT $45 $206 $6,500 SUPPLIES $114_ $753 $5,557 STAFF TRAVEL $320 $2,706 $12,395 OTHER EXPENSES $4,776 $24,293 $72,381 TOl"P.L EXPENDITUF =S 518,838 5114,368 $281,887 IV. SERVIG[S PROVIDED TIIHOUGH THIS CONTRACT A. STATISTIGAL (MONTHLY) THIS YEAR TO SERVICE PERIOD DATE GONTRACTED 1.24 hourrespons> available to sexual 24 hours 24 hours 24 hours every assault victims every day every day day 2. Treatment and support ~i 34 268 zeo persons 3. Pr'eyentb;r,educaGon 314 5,926 2.o0opeisons 4 Education or consultation to professionals 59 160. 50 professienals - 54 - Form NF' - 1 B. NARItAT'IVE Page 3 of 3 Describe how the public henefitcd front Cnuniy funds awarded through this contract. L'se attachment sheets if tnore space is needed. "WeeEi~~2thout Violence" activities, ~~u;,rdiaarted by staff members of Sexual hssault Support Service, took place in early Ocmher. SASS organized activities throughout the is and, including such things as C:ir.dleli~ht Vigils, Silent Witness March, a MayCral Candidate forum, and corm~tunity gatherings to discuss violence in families, etc. The Prevention component has had the `?usiest quarter to date. A Iv'o More Secrets schocl ;our was held with 2G school. p~~tfot7nanees and 2 public pcrforn~ances. This ~ prevention education tour reached G,1?~ people an the Island of Hawaii. The play was held in collaboration with f ~er:rs of the Children's Advocacy Center and the Aloha Theater Players. It was tarr~eted to elementary grades- The Prevention EduC;rtor, moo Crisis Workers, and other SASS staff were on hand at each perfo^uance to provide services to those individuals who wished to disclose or to process. Hilo tud Kona have both seen an increased demand for services in the last quarter. The pzogram v,211 be hiring another pa*t tune crisis worker in response to this increase. Teen groups for survivors of sexual ,,vault have been formed and are continuing to run v! Kona. Due '.o the increased demand for crisis ;erg:ces in Hilo, the teen group formation was postF oned until after January. - 55 - . - i.~-~ vuo ,,oi .1-i ~.u:.-, 1.LdHL il. !~10U~ M Farm N: NP-1 Page 1 of 3 CpUNTY OF HAWAII MQNTI-ILY CLAIM, EXPENDITURE, AND SER ~-REi?f3FiT !'C?.^.1R.ACTCR tj.3Yv.,ii.I~l~_nd `f'y'y~A. S,_.;~,,.~ .?.;`~yt.Sn t i D r.,_. ~~~~-g~ P~I 3 6 ,CiDRF~~. iilani Stree+ CONTACT: atru•ia amsev- co t Hilo. HI 96720 Phone#: 1- ti. ~ -nip COUNTY OF HAWAII CONTRACT#:97031 F!SCAL PPR!OD 7'1 ~~oiU~ REPORT MONTH: SPntemher. 1996 _ x __Mun!h~y Reptut ,~Amr:nded Report ~ Final Report 1. CERTIFIt'ATION I ccr;i - ti,at?his reparl has been examined by me, and to tre best of my knowledge is true, correct and complete. Name of Authorized O(~cial: Susan J- L r nz Title: Executive Director Phone $,3F-7141 Signature. -~CCI'Lc?'~-~~~~-_ Date: /0~31~1~~i _ ((U/f II. CLCA/IM FOR EXPENDITURES MADE THIS YEAR TO BUDGET CATEGORY PERIOD DATE CONTRACTED PERSONNEL $3,819 $11,457 $45,832 EQUIPMENT $125 $375 $1,500 SUPPLIES $0 $g $o STAFF TRAVEL $150 $450 $1,795 OTHEht ERPENSES $9q6 $2,718 $10,873 TOTAL. CLAIM $5,000 $15,OD0 $60,000 - Amount Claimed for This Period: $5,000 COUNTY USE ONLY kPPRC`Y'ED FOR PA"MFNT: DATE: NOTES. - 56 - ~,x 'd; 1-t-~ , rya ubi. ai l-1V ;ut_:1 hLdttL S1. Ruud Form p: NP-7 Page 2 of 3 III. TOTAL EXPENDITURES THIS YEAR TO BUDGET CATEGORY PERIOp DATE CONTRACTED PERSONNEL $14,625 $44,609 $185,054 EQUIPMENT $27 !$116 $6,500 SUPPLIES $122 5302 $5,557 STAFF TRAVEL $429 $583 312,395 OlHEREXPENSES 34,977 $12,087 $72,381 TOTAL EXPENDITURES 320,180 $57,697 $281,887 IV. SERVICES PROVIDED'I'HROUGH THIS CONTRACT A. STATISTICAL (MONTHLYI THIS YEAR TO SERVICE PERIOD DATE GONTRACTE:D 1.24 hour response available to sexual 24 hours 24 hours 24 hours every assault victims ~ every day every day day 2. Treatment and Support 38 111 28o persons 3. Prevention edu:ation 63 81 2,000 persons 4. Education or consultation to professionals 7 70. 50 professionals - 57 _ n.t; zt- a. ro: z€• F.tS ans gut ar to r~rca x>i.tnE sT. ~uua Form s: NP - i B. :VATtRATiVE Page 3 of 3 llescribe butt' the public beLefited Trnw County funds awarded through this coulract. Lae attachment sheers it'ruorr space is needed. .4 ~i>_ ~~~e<k ~~oup ran for Adult Sure i•~~~-~: ~~~xu.al Assault, which focused on self- estcem bt.ilding, eluninatins self blaune, r~td c•.her areas that lend themselves well to ;group wo•k and visualization tecluilques • Teen >_roups fur survivors of sexual ass.+~t'^ have been formed and are continuing to tun in both Hilo and Kona. + "Wee.;. without Violence" activities ~.vere coordinated by staff members of Szxual Assatlt Support Sen ice. They orgarL~ed activities tluoughout the island, including such things as Candlelight Vigils. Sil; nt ~t'it;ress March, community gathzrings to disctr,s vioier:ce in,`amilies, e[c. The ~::e~.~k lrn:~ event enlisted the help of all of the l:'~ Staff tnembzrs at the YWCA, v. ~ _ pct: pledged to discuss with their participants the issue of violence from dome ;tic a1~u~;c: ;:nd sexual assault to the impact of watchiug violent proms atnming on televisiar,. • The Prevention component has been busy doing public awareness over the summer. Ln addition to numerous cornmunin• r rnul:~ presentations to professionals, staff were on Idr. L•eo Hawaii's Spzakout proerar., iu .T,:ly and August discussing SASS and how children are affected by domestic violence and sez abuse; they video taped a PSA on sexual assault directed at a teenage pop~~lation; and, they video taped a PSA on rape. • Anew Clinical Supervisor was hired :vhn has a Ph.D. in Clinical Psychology. - 58 - ISLAND CRISIS HELP - 59 - u. ~ J Pr ~ ~ 75-5759 Kuakini Hwy., Suite 207 Kailu8r7~P~r~~i,~~a~,vQ~ii 96740 (808) 329-6744 Administrative Office (80C&~~~,7,93~,4A Fax r~ April 17, 1997 COUN I Y OF HAWAII Constance R. Kiriu, Legislative Auditor Office of the County Clerk County of Hawai' i Hawaii County Building 25 Aupuni St. Hilo, HI 96720 RE: Preliminary Report Dear Ms. Kiriu, Thank you for your letter dated April 11, 1997. This letter is our response to the findings which state "Further Investigation Required." Because the county contract requires us to provide intervention on a calendar day basis, we record the actual days of operation. Since we area 24-hour service, the days of operation do, in fact, corcelate to the number of days in the month. On a quazterly basis, as required in our contract, we do provide documentation of the number of calls received. This information is found on page 3 of Exhibit C. To summazize, we have provided the following: Quarter Ending # of Calls September, 1996 989 December, 1996 1,078 March, 1997 1,222 Copies of those reports aze enclosed. These totals aze not cumulative, so we have handled a total of 3,289 calls through Mazch 31, 1997. This is 62% of the 5,300 calls projected in the proposal submitted for this current fiscal year. YO ~w~ r~.- Constance R. Kiriu, Legislative Auditor April 17, 1997 Office of the Hawaii County Clerk Page 2 We are very thankful for the support the County of Hawaii has shown Island Crisis Help during the last several years. We would be happy to provide any additional information which would be of help in your monitoring of contracts. Sincerely, ,l 7,i ~ ~ ~ J. Penelope IC~idder, M.A., Executive Director JPK: slw enclosures - 61 - 2096s(8) 1.. EXHIBIT C Page of B. NARRATIVE [QUARTERLY) (To be filled in and submitted with the $entember, December,/~arch7~ and June reports. Describe how the public benefited from County funds awarded through this contract during the report quarter. Use attachment sheets if more space is needed. TOTAL NUMBER OF CALLS 1222 TOTAL INFORMATION AND REFERRAL CALLS 660 TOTAL EMOTIONAL STA$ILIZATIONS 641 TOTAL CRISIS CALLS 77 includes expressed ideation, attempts 95 SUICIDE CALLS: and survivors FOLLOW UP ADVOCACY CALL BACKS 613 MENTAL HEALTH RELATED CALLS 1222 UB TAN E A E LAT D 130 c'h~~d 27 Teen 50 Adults• 1143 SPn10 a• 1R Unknown: - Hawaiian: 168 Caucasian:521 Mixed: 67 Asian: 197 Other: 269 KONA: 286 WAIMEA: 129 HAMAKUA: 14 KA'U:52 HILO: 392 PUNA: 79 VOLCANO: 7 MAINLAND/OTHER: 263 MALE: 470 FEMALE: 752 TOTAL: 1222 COMMENTS• see attached sheet for explanations. Original (with original signature) and one copy of report shall be submitted to the Administering Agency (refer to AGREEMENT) by the 30th date following report month or quarter. - 62 - ry~ ` EXHIBIT'C Page of B. NARRATIVE (QUARTERLY) (To be filled in and submitted with the Sevtemher December, ~h, and June reports. i9 9~ Describe how the public benefited from County funds awarded through this contract during the report quarter. Use attachment sheets if more space is needed. TOTAL NUMBER OF CALLS 1018 TOTAL INFORMATION AND REFERRAL CALLS 584 TOTAL EMOTIONAL STABILI2ATIONS 595 TOTAL CRISIS CALLS 128 includes expressed ideation, attempts SUICIDE CALLS: and survivors 142 FOLLOW UP ADVOCACY CALL BACRS 146 MENTAL HEALTH RELATED LS 1063 95 Child: 34 Teen: 106 Adults: 1016 Sen~crs: 19 Unknown: - Hawaiian: 172 Caucasian: 435 Mixed: Asian: 172 Other: 359 BONA: 240 CAPTAIN COOR:RONA WAIMEA: 126 HAMARUA:16 RA'U: 23 HILO: 320 PUNA:92 VOLCANO: 3 MAINLAND/OTHER: 227 ALE; 451/11 CRS g'F.MAT•E: 625/35 CRS TOTAL: 1078 COMMENTS: • e • • • = e • Original (with original signature) and one copy of report shall be submitted to the Administering Ageacy (refer to AGREEMENT) by the 30th date following report month or quarter. - 63 - 20965(tl) y E88ZEZT c Page of ~ H. HB8BAT3VE [OLTARTERLY) (To be filled in and submitted with th~\~ DecemSer. MSLGtl. and ~@ reports. Describe how the public benefited from Couaty funds awarded through this contract duzinq the report quarter. Use attachment chests ff more space is needed. TOTAL NDMHER OF CALLS TOTAL INFORMATION AND REFERRAL CALLS 544 TOTAL EMOTIONAL STAHILIZATIONS 504 TOTAL CRISIS CALLS 238 SIIICIDE CALLS: a~ndlusurviV~sesaed ideation, attempts 132 FOLLOAT UP ADVOCACY CALL BA 192 MENTAL, HEALTH TED 989 125 Ch;1d~ 29 Teen: 98 Adn7tse Q1p Ren~nrSft A Qnknown: 0 Hawaiian: 146 Caucasian:442 Mixed: 48 Asian: 91 Other: 262 RONA:260 CAPTAIN COOK: )PAIME7l: 55 ffi~MARIIAz 18 RA'U: 22 8IL0: 329 PDNA:63 VOLCANO: 4 MAINLAND/OTHER: 197 MALE• 302 Fg,~ar.tz; 687 TOTAL: 989 COMMENTS: Captain Cook is counted in with Kona district : t r r r t. Original (with original signature) and one copy of report shall. be submitted to the Administering Agency (refer to AGREEMENT) by the 30th date following report month or quarter. - 64 - p.. KONA ADULT CARE, INC. - 65 - r• i~ 6 ~~i' ~ KONA ADULT DAY CENT R ~ E KEALAKEKU~A~I 967 0 C7 (8QQ~22-7977 OC n ~ =~7 April 21, 1997 c.~ ~ ~ I Constance R. Kiriu, Legislative Auditor ~ ' Office of the County Clerk ? County of Hawaii ' - ~ 25 Aupuni Street ~ ~ c ~ Hilo, HI 96720 rv Dear Ms. Kiriu: I write on behalf of Kona Adult Day Center in Kealakekua. 1 had the opportunity to talk with Rick 5umada this morning to receive further information about your letter dated April 1 I, 199'7. Asper my conversation with Rick Sumada, I propose the following addition to the Kona Adult Day Center "Monthly Claim, Expenditure and Services Reports". When submitting the quarterly claim, 1 will add an additional page to the report which will state the number of participants enrolled at KADC on the first service day of the first month of the quarter. I will include the number of participants who were additionally enrolled and the number of participants who were discharged during the quarter. I have attached a draft of the form for your review. Please let me know in writing if this will satisfy your monitoring requirements. The participants and their families benefit greatly from the monthly grant allotment that we receive from Hawaii County. We hope to continue to receive support in the future. I look forward to hearing from you. B.-,e~st~rpe~g~a~r~d~s,~ Robyn Enos ExecutiveDirector cc: Councilman John Ray Att. "We extend the quality of life for your family" - 66 - COUNTY OF HAWAII QUARTERLY ACTIVITY REPORT Reporting Quarter: Fiscal Year: Provider. Kona Adult Day Center, Inc. P.O. Box 1360 Kealakekua, HI 96750 (808)322-7977 Contact: Robyn Enos, Director People Served: 1 . How many people were carved over from the previous quarter? 2. How many people were admitted to the program in the current quarter? 3. How many people were discharged this quarter? 4. How many people are in the process of completing intake papers? 5. How many people are enrolled at the end of the quarter? 4/9'7 - 67 - KONA ASSOCIATION FOR RETARDED CITIZENS, D.B.A. KONA KRAFTS _ 68 - 1CC KONA KRAFTS Telephone (808) 323-2626 • P.O. BOX 127 KEALAK~q., kAWFtH f~6759rp12~ ~ 1 f( f1ffS LL t'I I co~~r~;~~ April 18, 1947 COUN I Y OF HAWAII EX97:079L:GL Ms. Constance R. Kiriu, Legislative Auditor Office of the County Clerk Hawaii County Bldg. 25 Aupuni Street Hilo, Hawaii 96720 Re: Preliminary findings: Non Profit grants: Kona Krafts Dear Ms. Kiriu: I am pleased to provide you with a full written explanation intended to clarify the comments made in your report to the County Council regarding our service to disabled individuals. The report states that "the units of service provided THIS PERIOD and YEAR TO DATE is constant over a 7 month period. This creates a question as to whether the data provided is reliable or presented only to show compliance with the contract." Kona Association for Retarded Citizens dba Kona Krafts operates programs that will enable persons with disabilities to achieve the highest level of independence possible and live in their communities without barriers to integration. As your report also notes, the funding that the county provides is to supplement ongoing programs through fiscal years ] 996-97. In fact, Kona Krafts served 22 persons in the Adult Day Program. These are very real people who attend Kona Krafts program 5 days a week and receive instruction in independent living skills and are trained in appropriate work behaviors and skills. These efforts are intended to reduce the amount of dependency on public services and eventually provide work opportunities. Councilman John Ray along with members of the site review team observed first hand the types of work and activities provided to the individuals . The fact that the service number remained constant is due to the fact that very few people exit the programs and we have not received any new referrals from the Department of Health, Developmental Disabilities Division. The constant service units is in no way indicative of any attempt to satisfy the reporting requirement without the actual provision of services. A United Way Agency 59 County pg. 2 The scenario is the same as it relates to the Domiciliary Home in Captain Cook. The home is limited to five residents. This limitation is both a function of a. the DD Division's chapter 89 regulations which cap the number of DD persons able to receive services in the category of a Domiciliary Home at five and b. a practical matter owing to the space in the home. The maximwn capacity is five. I certify that 5 people haue remained in residence in that program throughout fiscal year 1996-'97. It is not a rotating list of clients, rather the stability of their residential prolnam remains central to the theory of training members of the developmentally disabled population to care for themselves so that they eventually can live as adults in their own households with as few supports as possible. Once again, I can refer you to the site visit team that reviewed the results of our program in March 1997. If' you have further questions, [ would be more than happy to address them either by letter or in a phone interview at your convenience. Sincerely, ,retchen Lawson Executive Director/QMRP cc: Curtis Tyler, Commissioner North Kona _ 7~ _ MENTAL HELP HAWAII - - ~ 2096x(6) EXHIBIT C Page 1 of 3 COUNTY OF HAWAII MONTHLY CLAIM. EXPENDITURE. & SERVICE REPORT CONTRACTOR: Mental Helo Hawaii/dba The House Inc. ADDRESS: 208 Waioaku Avenue CONTACT: Michele James Hilo. Hawaii 96720 PHONE # : 935-7167 ' CONTRACT 97071 FISCAL PERIOD: 7/1/96 to 6/30/97 REPORT MONTH: Dccembcr a Monthly Report Amended Report Final Report (Check onel L CERTIFICATION I certify that this report has been eaamined by me, and to the best of my knowledge is true, correct, and complete. Name of Authorized Official: Michele James • , Title: Director Ha aii Isla Branch Ph/one: 935-7167 Signature: Date• 'Y'o2~ ' 9,7 II, CLAIM FOR EXPENDITURES MADE ' BUDGET CATEGORY THIS PERIOD YEAR TO DATE CONTRACTED PERSONNEL S 0 $ 0 $ 0 EQUII'MENT S 0 $ 0 $ 0 SUPPLIES $ 625.00 S 3.750.00 $ 7.500.00 STAFF TRAVEL S 0 S 0 S 0 OTHER EXPENSES S 625.00 S 3.750.00 $ 7.500.00 TOTAL CLAIM $ 1.250.00 S 7.500.00 $ 15.000.00 AMOUNT CLAIMED THIS PERIOD: S 1.250.00 COUNTY USE ONLY nnTE;.,APR 2 3 1991, APPROVED FOR PAYMENT: NOTES: _ 7p _ 2096x(7) EXHIIiTT C Page 2 of 3 IIL TOTAL AGENCY EXPENDTTURES BUDGET CATEGORY THIS PERIOD YEAR TO DATE CONTRACTED PERSONNEL S 12,365.98 $ 77,270.45 $ 124,900.00 EQUIPMENT ~ S 0 $ 225.00 $ 900.00 SUPPLIES $ 1.337.31 $ 6.674.26 $ 13,800.00 STAFF TRAVEL $ (167.571 $ 1.727.62 $ 3.200.00 OTHER EXPENSES S 4,283.04 $ 19.749.82 $ 30,500.00 TOTAL EXPENDTTURES: S 17.818.76 $ 105,647.15 $ 173,300.00 IV. SERVICES PROVIDED THROUGH THIS CONTRACT A. STATISTICAL fMONTHLYI SERVICE THIS PERIOD YEAR TO DATE CONTRACTED Bed Davs 317 1799 2628 - 73 - 2096S(8) EXHIBIT C Page 3 of 3 B. NA1t1tATIVE (QUARTERLY) To be filled in and submitted with the Member, December, March, and June reports. Describe how the public benefited from County funds awarded through this contract during the report quarter. Use attachment sheets if more space is needed. During this Quarter we participated in the Mauna Lani "Festival Of Chariri Trees• A Winter Wonderland" We also had a Halloween and Christmas parties as well as a Thanksgiving Turkev Feast at our downtown Activity Center, Ke Waena. t U A fi ¦ R • A Original (with original signature) and one copy of report shall be submitted to the Administering Agency (refer to AGREEMENT) by the 30th date following report month or quarter. - 74 - THE SALVATION ARMY-HILO INTERIM HOME - 75 - ap o~ Hib Interim Home THE SALVATION ARMY o HILO INTERIM HOME ~ .f P O BOX 5095 / HILO, HAWAII 99]2b1095 /PHONE 958-5855 ••1v~~re• FOUNDED IN 1995 May 12, 1997 Constance R. Kiriu Legislative Auditor Offrce of the County Clerk County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Ms. Kiriu: According to your correspondence dated April l5, 1997, you have not received our Monthly Management Reports providing statistical data for the period July 1996 to December 1996. We apologize if these reports have not been forwarded to you. A copy of the reports for the period July 1996 to December 1996 is enclosed. We are also submitting a copy of the reports for the period January 1997 to April 1997 in the event you have not received them. Please call me at 959-5855 if you have further questions or require additional data. Thank you for calling this matter to our attention. Sincerely, Alvin M.Jitchaku Program Coordinator Enc. - 75 - 'rlni SA1.1'A'1'IUN A1ID1Y IIILII IN'1'Gll(D1 IIODIIi P.O. llOX 5085/IIILO, IIAWAI'I 90,720 (808) 959-5855/959-7980 (fAX) nznNncz;n~l?,N•r lu:z'olrz~ . 1' 1' 199 5-96 NAML Of OU7l1GAC1l COUNSG-OII: Wise,Antlwny MON'lll: Apz~l l') 97 1'ROGIlAM: ORC Milo ORC 1I1P OItC MISS 0[10 PUNA/llilo __COUNTY A. hooding Ol'S OYS OYS OYS COUN'CY Source " , {lemur{Qlilol Acnr~rlie3 (I'uri41l1Io1 [liern~(1 slim _fhQS~1 Ilur~(Q[jfl Scrvrcc Uuils 1 rovided llud[:clcd for Month 55 47 04 02 OS Actual for (Monllr - rY~ Budgeted Year to ll:rlc 1084 93U 55 20 150 Actual Ycar to I)alc 129 13. No. cliculs on n ailing list - "Definition of scrvicc UuiL• UliClflLO (Outreach to Youth and families) A unit of service shall be defined as one hour oCdirccl scrviccs to or on behalf of a client iu auy of the scrvicc categories outlined in form B (Program Activity ludicalors). ORC f'UNMIiIo (Gang Prccculion scrviccs) A writ of sen~ice shall be defined as one activity, session or event iu auy oC the scrvicc categories outlined iu form B (I'wgr:un Activity Indicators) ORC Afl,SS & ORC JRI' A unit of scrvicc shall be defined as the uunrbcr oC cliculs receiving program scrviccs pRC PUNi1 A unit of scrvicc shall be defined as one poulh served. Distribution: Original to Program Uircclor, Copies (J) to OIDce Manager, Supervisor, file one rortni novn...iro+ _ _ ° -209Gs(7) EXIiIBI~ Page 2 of ~ III. TOTAL EXPENDITURES BUD('ET CATEGORY T1{IS PERIOD YEAR TO DATE ~QNTRACTED PERSONNEL $ $ $ EQUIPt1LN'I $ $ $ SUFPLIES $ $ $ STAFF TRAVEL $ $ $ OTkIER EXPENSES $ $ $ TOTAL EXPENDITURES: $ $ $ IV. SERVICES PROVIDED THROUGH T}iI5 CONTRACT A. STATISTICAL (MONTHLY) SERVICE T}IIS PERIOD YEAR TO DATE CONTRACTED Youth ages 10-17 Q4 1.29 150 Comnu[[ity Service Projects 3 02 08 Volunteers enlisted 02 l.5 6 Collaboration-agencies 02 1i 5 Ag=ncy contacts 02 18 25 Organized activities 30 230 75 Community Srv, by youth 02 16 25 Fduoatio:ral activities 10 137 12 Tutorial assistance 04 74 25 Counseling referral 02 44 25 School/coTnunity ,monitoring of youth 20 159 25 Improve youth functioning ?n lh7 75 Drove family functioning 10 157 75 - 7a - •rul: snl.r'n'1'ION nltlll]' IIIL11 IN'I'Ii1lIDl IIODIJi 1'.O. UOX 5085/1IILO, I IA\VAfI 9G720 (ROft)959-SR55/959-79ft0(PA)Q MnNnccMCN•r zu~,z'ozrz~ 1'Y1995-96 NAML• OP OUCR6ACI I COUNSBI,OR; Fhse,Ardhony MON7"I I: March I'I 978 I'ROOItAM: ORC Milo ORC JRP ORC MISS ORC PUNA/Ililo xxxx COUN"fY A. hwuling Ol'S OYS OYS OYS COON"CY Source "Service Units Provided ((n..n_QJ(jo1 n~n~~,r.r"lr~~~~sJ.r_tol rfrircf1411 ~~s~fi4,f61 Crrn,trfORCI 13udgclcd for ~lonlh 55 47 04 02 (JS Actual for (\Ionllr _ _ l3udgclcd Yc;u' to Da(c IOR4 930 55 20 150 Actual 1'car to Da(e 325 13. No. clients un n ailing list "Definition of 5crvice Uui(: OIiC 1111,0 (Outreach to l'oulh and P;uuilics) A unit of scrvicc shall be dcfiucd as one hour oC direct scrviccs to or on behalf of a client iu any oI the scrvicc categories outlined in Form fJ (Program Activity Indicators). ORCI'UNMIiln (Gang Prevention scrviccs) A unit of scrvicc shall be dcfined as one aclivil},session or event irr any of the scrvicc categories outlined in Dorm B (Program Activity Indicators) URC MISS .g CJRC JRP A unit of scrvicc sh:dl be dcfiucd as the mm~bcr of clients receiving program scrviccs URC I'UNit A unit of scrvicc shall be dcfiucd as mm } oulh served. Distribution: Original to Program llireclor, Copies (3) to Olrce Manager, Supervisor, Pile one runny r iavnn nv+ _ 73 _ 209Gs(7) EXHIBIT C y," Paqe 2 of ~ III. TOTAL EXPENDITURES BUDGET CATEGORY THIS PERIOD YEAR TO DATE CONTRACTED PERSONNEL $ $ $ EQU I Pi~fENT $ $ $ SUFPLIES $ $ $ STAFF TRAVEL $ $ $ OTHER EXPENSES $ $ ~ TOTAL EXPENDITURES: $ $ $ IV. SERVICES PROVIDED THROUGH THIS CONTRACT A. STATISTICAL (MONTHLY) SERVICE T}IIS PERIOD YEAR TO DATE CONTRACTED Youth ages 10-17 38 125 150 Comrourtity Service Projects 02 06 3 Volunteers enlisted 02 13 6 Collabcratioa-agencies 02 09 6 ?13e:r^V contacts 02 1fi 25 Organized activities 30 200 75 Cantnunity Srv. by youth 02 14 25 Edu~atioaal activities 20 127 12 'Putorial assistance OS 70 25 ^ouuseling referral 02 42 25 School/co nrurr ity :n~nitorina of youth 20 139 25 Improve youth functioning 20 147 75 Improve family functioning 20 147 75 _ 80 _ n 1. AccoMPLISI-rn~NTS: Youths participated in [he Parks and Recreafion's 13-14 yeaz old age group basketball league from January `97 to Febntary `97. All students involved were from the Keaau Middle School, a total of 16 youth participated in games island-wide. They also competed in [he 3 on 3 Ghetto Blast in Kona, sponsored by the HI-PAL Association. Our student league, which consists of boys between the ages of 15-17 years old, are from Waiakea High School. We have two(2) teams with a total of 32 students. This is also sponsored by the HI-PAL Association. We also have a girls basketball team, consisting of girls between the ages of 15-17 years of age, with eight(8) players per team. The student league consist of teams from all the high schools in the Eas[ Hawaii District. Our students from Keaau Elementary school will be participating in the P.A.G.E. Volleyball League this next quarter. We have 7 students involved in this program. We also participated in the Parks and Recreation Track and Ficld Program with one of our students placing 3rd in the Shot Put and 4th in the Discus at two separate meets. Four other students placed 1st, 2nd, and 3rd in the ~ standing long jump, the highjump, and the conning longjump. The Kuha`o Club, which is the name of our program, sponsored two(2) dances during the months of February and March of 1997. The dances were a success because of the commitment of the students that participated in the planning and the extra efforts to put the word out [he [heir peers. 2. PROBLEMS ENCOUNTERED, CORRECTIVE ACTION TAKEN: There were major problems that we encountered in this program: 1). Increased enrollment As more students inquired about our program, an increase of staffing was needed. 2). Transportation to take these youths home. 3). Additional funding for uniforms and sports equipment as well as entry fees to participate in such programs. To assist in these problems, we have shuffled other counselors from the other programs to assist on a "NEED HELP" service on a very busy day. On days where transportation of students were high, we requested to use an extra van to shuttle students home to the Lower Puna, Mt. View, Kurtistown, and Volcano areas. To help defray some of the expenses for uniforms, etc., we will be doing some mini-fundraisers. 3. COMMUNITY RESOURCES AND COLLABORATIVE EFFORTS: Collaborative efforts during this quarter included: 1). Meeting and participating in the various Police Activities sponsored and Parks and Recreation leagues. 2). Working with teachers and Administration of Keaau School to further our partnership to help our younger generation. 3). Open communication with the Hawaiian Paradise Park Community Association and requesting the use of their community center for our activities. - 81 - 4. FU1'C1RE PLAN/EVENTS: Plans for the next quarter include: 1). "Wipe Out Graffiti Day" in cooperation with the P.A.G.E. and D. A.R.E. Programs. 2). Awards Day for our student athletes who participated in various sports. 3.). Start planning for another dance. I _ 82 _ 'I'llli tiAl,l'A'1'111N AIIIIY IIIL11 IN'1'lillll[ Illlllli 1'.O. UOX 5085/IIILO, IIAWAI'I 9G720 • (808) 959-5855/')59-7980 (PA)f) n~nNncLn~LN•r z~z'ozrz• ~ 99 5-96 NAML' OP OU7~R8AC7I COUNSHLOR; ~~+Antlwny MON'I7 C Febttary 19 97 1'ROGItAM: OItC Milo ORC 1R1' OILC MISS O[lC PUNA/liilo _ COUNTY n. huurling OYS OYS OYS OYS COUNTY Source "Service Units Provided !!O°'•-~IL1 n~r,~,ll,.lC~-a.Dlle1 Gasi~~~u r1s~1 eu.~~roacl 13urlgclcd for 1Slonllt 55 47 04 02 OS Actual for 119onllt _ 12 13ud~clcrl Year to bale lOft4 93U SS 20 150 70 Ac(ual 1'car to llale 11. No. cliculs on rvailinF list "llcf-inilion of scrvicc UuiL' ORC1/11.O (Outreach Io Youth and Families) A uuil oC scrvicc shall be deGucd as one hour oC direct scrviccs to or on bchalCof a client in any oC the scrvicc categories oulliucd in Ponu 13 (Program Activity ladicalors). ORCPUNMli(n (Gang Ptcccnlion scrviccs) A unit oC srn-ice shall be dc[ined as one aclh-ilp, session or event in auy oC the service categories oulliucd in Pone 13 (Program Activity Indicators) OfiC Afl.SS ORC lRP r\ unit of scrvicc shall be dcf'incd as the number oC clients receiving program scrviccs ORC-- PUNit A writ of scrvicc shall be defined ns mm youth served. Uislribulion: Original Io Program Director, Copies (J) to Olrce Manager, Supervisor, Pile one ronn+ n ovn+..iro+ - 83 - 209Gs(7) EX li I___B I T ~ t Page 2 of ~ III. TOTAL EXPENDITURES BUDGET CATEGORY T(IIS PERIOD YEAR TO DATE CONTRACTED PERSONNEL $ $ $ EQUIPMENT $ $ $ SUPPLIES $ $ $ STAFF TRAVEL $ $ $ OTI{ER EXPENSES $ $ $ TOTAL EXPENDITURES: $ $ $ IV. SERVICES PROVIDED THROUGH THIS CONTRACT A. STATISTICAL (MONTHLY) SERVICE T11I5 PERIOD YEAR TO DATE CONTRACTED Youth ages 10-17 12 70 150 Comnurrity Service Projects OZ 06 3 Volunteers enlisted ~ 11 6 Collaboration-agencies 02 07 6 Aq>ncy contacts 02 14 25 Organized activities ~ 1T7 75 Co~nmutiity Srv. by youth 02 12 25 Frlucatioaal activities 20 107 12 'Puto_ial assistance QS 65 25 Counseling referral 02 40 25 School/coTnutrity :monitoring of youth ZO 119 25 Improve Yoath functioning ZO 127 75 Improve family functioning 20 127 75 - ~a - I r ~ / I (C-J 'rut; sn?.I'n•rjuN nllalr nu.o In•rruial uualh C~\~u P O DOX 5085/I IILO, IfAbVAI'1 96720 (808) 959-5855/'J59-7980 (PA]C) MANAGI?MCN"I' ILCI'OR'I' 1' Y 199 5-96 NAME OP OUl'REACII COUNSELOR: Wise,Arnhony MON'CI1: .lanuaz'y 19 97 PILOGIU\M: ORC Milo ORC 1RP OIlC M1S5 ORC PUNA/Ililo _xxx~ COUNTY A. funding Ol'S OYS OYS OYS COUN'CY Source , ((ounQliloJ 1cliJj~j_(I'u1~4,(1iloJ ~Ilrnft(~1 ~inil_2uSy1S Ilencrronc( "Service Units 1 rovidcd lludgclcd for Montlr 55 47 04 02 OS Aclunl (or D'lonlh [ludgclcd Ycar to Dalc 1084 930 55 20 150 Aclunl Ycar to Dalc ~ 13. No. cliculs on wailing Iis( "Defiuilion of Scrvicc Unit: ORCIf11,0 (Outreach to Youdl and Families) A unit of scrvicc slmll be dcCncd as one hour of direct scrviccs to or ou bchaff of a client io any of the scrvicc calcgorics oulliucd in Fonn D (Program Aclivify ludicalors). ORCPUNA/Ifi(o (Gang Prcvcufimr scrviccs) A unit oCservice shall be defined as one aclivil}•, session or cveul in any oCllre scrvicc calcgorics outlined in Donn D (Program Aclivify Indicators) ORC A11SS ORC JRI' A writ of scrvicc sh;dl be dcf"ined as the uumbcr oCclicnls receiving program scrviccs ORC--TUNA A unit of scrvicc shall be dc('iucd as one }'oath served. Dislribulimc Original to Program Director, Copies (J) to Office Manager, Supervisor, Pile ORC rURl.1 l10]/Rer,~/9A - 2096s(7) EXH_ IBIT ~ • Page 2 of ~ III. TOTAL EXPENDITURES BUDGET CATEGORY THIS PERIOD YEAR TO DATE CONTRACTED PERSONNEL $ $ $ EQUIPI~fENT $ $ $ SUFPLIES $ $ $ STAFF TRAVEL $ $ $ OTFIER EXPENSES $ $ $ TOTAL EXPENDITURES: $ $ $ IV. SERVICES PROVIDED THROUGH THIS CONTRACT A. STATISTICAL (P1ONTHLY) SERVICE T}fIS PERIOD YEAR TO DATE CONTRACTED Youth ages 10-17 02 91 150 ~2omnur~ity Service Projects ~ 3 Volunteers enlisted 02 ~ 6 Collaboratio:i-agencies; 02 OS 6 Aq~ncy contacts 02 12 25 Organized activities 30 147 75 ~o!nmur~ity Srv. by youth OS 10 25 Fda~atio:ral activitie:~ 20 87 12 'Putorial assistance ~5 50 25 ^ounselinq referral 02 38 25 School/connur~ ity ~ ~ m~nitorina of youth 25 Improve youth functioning ~ 101 75 Improve family functioning ~ 107 75 - 85 - '1'Illi SALYA'1'IIIN A1lD1Y 1111.11 IN'1'lillllll I111Dl1i 1'.O. 13OX SOBS/IIILO, IIAWAI'I 96720 (ROR) 959-SR55/959-7980 ((:A3Q MANAGLMLN'1' 1tI'sl'Oli'I' 1'X1995-96 NAML OP OU7RGACII COUNSHLOIt: Wise,Anthony MON'I71: December I9 96 PIIOGIIAM: ORC Ililo OILC ]RP ORC MISS ORC I'UNA/llilo xxxxCOUN7Y A. Funding, ~ Ol'S OYS OYS OVS COUN"CY Source i " 1 Ifouri (Ililol Acngiliel"(Poop"(/llo,~ ~rnf~[j' ~lirn fAQS~r( Ilur4 Sa vice Uuils 1 rovidcd s~ (ORCI lludgclcd for ~lonlh 55 47 04 02 OS Actual for 11lonlh 14 Ilutlgclcd ]'car to Ualc IOR4 930 55 20 15p Actual 1'car b Ualc 56 ll.' ~ No. cliculs on sailing list "UcGni(ion of Scrsicc Uuit: OIiC IIILO (Outreach to Youth and I~amilics) A unit of scrvicc shall be dcfiucd as one hour oC direct services to or on behalf of a client in auy oC the service categories oulliucd iu coon D (Program Activity Indicators). ORCPUNA/Ililn (Gang Prevention Services) A unit oC scrvicc shall be dcGncd as one aclivil}•, scssimt or event in auy of the scrvicc categories oulliucd in fonu D (Progruu Acliviiy Indirlloi s) ORC'A11.SS & C7RClR1' A unit oCscrvicc shall be dcfiucd as the uunlbcr oCclicnls receiving program services ORC--TUNA A unit of scrvicc shall be dcfiucd as mw }'oulh served. Uislribulion: Original Io I'rograrn Uitcclor, Copies to Office Manager, Supervisor, tilt ORC rVRAI 1105/Rar,L9A . ~ruP, s,u.vnrnln nurn• iui.u In•rl:uiai uoiil: 1'.O. llOX 5085/111L0, IIAWAI'l 96720 (ft08) 959-5855/159-7980 (PA>n MANACll171'sN'I' 1tG1'Oli'T 1X1995-96 NAh-1 L• OP OU'I'RGACII COUNSGLOIt: Wise,Anthony MON77I: November 1I~_ PIiOGItAM: ORC Ililo OI1C lIU' O11C MISS ORC i'UNA/liilo y V Y_ COUNTY n. funding O]'S OYS OYS OYS COUNTY Source " ~ 1loun QfloJ ~ni_lie,_(1'unq ll11o1 linnt(~(1 ~trn4 rn ss Cx.nr, roue, Service Units I rovidcd lludgclcd for Monllr 55 47 04 02 OS Actual (vr 1lloulh _ rn f)udgclcd ]'car to Dnlc 1084 93U 55 20 150 Actual Ycar to Ualc 42 Il. No. cliculs on wailing list - "Dcfinilion of Scrvicc UuiL• ORC!lll.r7 (Outreach to ]'oulh and families) A unit of scrvicc shall be dcfincd as one hour of direct services to or on behalf of a client in any of the scrvicc categories oullincd iu form U (Program Activity ludicalors). O/iCPUNMfiln (Gang Prcvmrlion Services) A unit oCscrvicc shall be dcfincd as one activity, scssimr or event iu any of the scrvicc categories oullincd in 1=onn U (Program Activity Indicators) ORC dffS,S & ORC JJ7P A unit of scrvicc shall be dcfincd as the number of cliculs receiving progr;un services ORC--PUNA A unit of scrvicc shall be dcfncd as vuc }'oulh served. Distribution: Original l0 Program Director, Copies (3) to Office Manager, Supervisor, Pile one runni aovn~..vvn $S - 2U9Gs(7) EXHIBIT C Page 2 of ~ III. TOTAL EXPENDITURES ©UDGET CATEGORY THIS PERIOD YEAR TO DATE CONTRACTED PERSOC7NEL $ $ $ EQU I PI~IENT $ $ $ SUFPLIES $ $ $ STAFF TRAVEL $ $ $ OTHER EXPENSES $ $ $ TOTAL EXPENDITURES: $ $ $ IV. SERVICES PROVIDED THROUGIi THIS CONTRACT A. STATISTICAL (MONTHLY) SERVICE TFIIS PERIOD YEAR TO DATE CONTRACTED Youth ages 10-17 20 109 150 ~~omnunity Service Projects 03 04 3 VoluntP=_rs enlisted O1 OS 6 Collaboratio:r-aaeucie.= 02 OS 6 Ag=_:rcy contacts p2 19 25 Organized activities 30 147 75 Co~nmurrity Srv. by youth OS 10 25 Fr]~catio:r.al activities 20 87 12 ~Putorial assistance 06 _~L 25 Counseling referral 02 3R 25 School/connunity monitoring of youth 45 174 25 Improve youth functioning 45 llri 75 Improve family functioning 45 114 75 - 90 - •rfu; snl.rn•rntn nuelr un.o In•rl:uiu uuatt: I'.O. DOX 5085/I IILO, IIAWAI'I 96720 (808) 959-SASS/'159-7980 (P/UC) 1\'IANACI;MCN"f 1tI;1'Olt'I' I~Y1995-96 NAMG 0(: OUI7tL'ACII COUNSCLOK: Vas~oucelles, Dauis~ MON'fII: Octob~=_r 19 96 PROGIUIM: ORC Hilo ORC 1RP _OItC MISS ORC PUNA/Ililo XXXX COUNTY A. Funding Ol'S OYS OYS OYS COUN'CY Source " / (loon Qlilol Acgwlier_Q'un.t.ll_lol liml~/1 slim {1551 Cllo ~ (OACI Service Units I roviderl Durlgclcd for Month 55 47 OA 02 OS Aclual for I14ontlr 30 Dudgc(ed Ycnr to Date 1084 930 55 20 150 Aclual Ycar to llale 88 13. No. clicu(s on waiting list "llcfinilion of Scrvicc Uuit: ORC 11!!,O (Outreach to Youth and Families) A unit of sclvice shall be defined as one hour oCdirecl services to or on bchal(of a client iu any of (he scrvicc calcgolics outlined iu Ponn D (Program Activity Indicators). ORCPUNMlilo (Gang Plcvculion Services) A unit oCsen•ice shall be defined as one activity, session or event iu arty of the service categories outlined in Ponn D (Program Activity Indicators) ORC AfI.SS ORC JRP A unit of scrvicc shall be dcfiucd as the number oCcliculs receiving program services ORC 1'UNif A writ of scrvicc shall he dcfiucd as ouc youth served. Distribution: Original to Program Director, Copies (J) to Office Manager, Supervisor, Pilc ORC rURAI iloYRsr.~/9~ - 91 - 20965(7) EXHIBLT C Page 2 of ~ III. TOTAL EXPENDITURES BUDGET CATEGORY Tf1IS PERIOD YEAR TO DATE CONTRACTED PERSONNEL $ $ $ EQU I Pt~IE• NT $ $ $ SUFPLIES $ $ $ STAFF TRAVEL $ $ $ OTHER EXPENSES $ $ $ TOTAL EXPENDITURES: $ $ $ IV. SERVICES PROVIDED TNROUGIi THIS ONTRA T A. STATISTICAL (MONTHLY) SERVICE T]IIS PERIOD YEAR TO DATE CONTRACTED Youth ages 10-17 30 BB 150 ~~omnuriity Service Projects 0 n 3 Volunteers enlisted 1 7 6 Collaboration-agencies 0 3 6 Agancy contacts 3 p 25 Organized activities qg 87 75 Co~nmuriity Srv. by youth 0 0 25 Fi3ucatio:ral activities 30 97 12 Tutorial assistance 25 30 25 Counseling referral 6 36 25 School/connunity :ncnitoring of youth 18 24 25 Improve Youth functioning 23 52 75 Improve family functioning 23 52 75 - a2 - '1'Illi tiAl,l'A'I'IIIN AI[DIT IIIL11 IN'1'lilllll I(UlUli I'.O. BOX 5085/IIILO, IIAWAI'1 9G720 (RO8) 959-5855/959-7980 (PAX) MANAGEME'N'T' 1i1J1'O12'I' 1'X1995-96 NAMEOC•OUrRLACtICOUNSeI,OR: Denise Vasconcelles MON'I"II: _SP n t e m b P r 19~- PROGRAM: ORC I Lilo ORC 1RP OItC MISS ORC PUNA/I Iilo COUNTY A. [ruurliug Ol'S Ol'S OYS OYS COUNTY Source " r lloui{Qllol Ac(ir•ihri_(1'un!L llllo! ~rnff1j11 ~in~UJAU$.SI !<fienU (Olji•1 Scrvrcc Uuils 1 rovidcd 13udgclcd for Mon(h 55 47 04 02 OS Actual for plonlh _ 3'~ Budgeted Ye;rr to Dntc 1084 930 SS 20 150 5 R- Aclual 1'car to Dalc - - I3. No. clicu(s on wailing list - "Definition of Scrvicc Uuil: ORC 1IIL0 (Outreach to Youth and Families) A unit of service shall be defined as one hour oldirect services to or on behalf of a client iu any of the scrvicc categories outli»cd in Ponn B (Program Activity Lrdicalors). ORC PUNM1iln (Gang Prevention Scrviccs) A unit of service shall be defined as one activity, session or event iu any oI the service categories outlined in Pone II (Progrun Activity Indicators) ORC A11SS ORC JRI' A unit of scrvicc shall be dcf'iucd as the number of clients receiving program Scrviccs ORC I'UNiI A unit of scrvicc shall be defined as ouc youth served. Distribution: Original to Program Director, Copies (J) to O[Iicc Manager, Supervisor, Filc Dnc NrtM rloYRev]/97 - ~J - 2~96s(7) EXIII___BZT ~ Page 2 of ~ III. TOTAL EXPENDITURES BUDGET CATEGORY T}iIS PERIOD YEAR TO DATE CONTRACTED PERSONNEL $ ~ $ EQUIPt2ENT $ $ $ SUPPLIES $ $ $ STAFF TRAVEL $ $ $ OTfiER EXPENSES $ $ $ TOTAL EXPENDITURES: $ $ IV. SERVICES PROVIDED THROUGH THI CONTRA T A. STATISTICAL (PiONTHLY) SERVICE T}IIS PERIOU YEAR TO DATE CONTRACTED Youth ages 10-17 32 58 150 Comnwrity Service Projects 0 0 3 Volurrte=rs enlisted 0 6 6 Collaboratioa-agencies 1 3 6 ?~3a,rcy contacts 2 5 25 Organized activities 26 42 75 ~anmwrity Srv. by youth 0 0 25 F~lucatio:ral activities 1 17 12 Tatorial assistance 5 5 25 Counseling referral 9 30 25 School/community :ocnitoring of youth 1 6 25 Improve youth funr_tioning g 2g 75 Improve family functioning q 9q 75 34 _ EXHIBIT C Page 3 of 3 B. NARRATIVE (QUARTERLY) Describe how the public benefited from County funds awazded through this contract during the report quazter. In an attempt to service the youth of Puna, the Youth Service Center in Keaau implemented a summer program that began in June and ended in August. This summer program enlisted the help of Kupuna's from the Keaau area who taught the youth the arts of lauhala weaving, ohe kapala, Hawaiian song and dance, and paddling canoe. This eight week program not only taught our youth the skills of "Native Hawaii' but also how to communicate, interact, and work as a team with other participants on a daily basis. In addition to the summer program, The Salvation Army Hilo-Interim Home worked collaboratively with The Big Island Aids Project to put on a group for youth ages 15-17. The group was run by peer facilitators and stressed abstinence, positive communication and decision making. Furthermore, as a team, the outreach counselors co-facilitated a younger aged group ranging from 12-14. This group emphasized self esteem and self growth with the main objectives oriented towards building a positive peer culture. Also, as part of team effort, Outreach Counselors and the Volunteer Coordinator have been working diligently to put together our Third Annual Youth Conference This is to take place on February 15, 1997 and will focus on positive choices for our youth. The youth of the Puna district have some avenues in which they can turn to. AI? of which are focused at providing a safe and non-threatening environment. Whether it be as afacilitator, a co-chairperson, or an outreach counselor, funding from the County has enabled the Puna Outreach to be a part of all the activities listed above. - 95 - •rlu; snt.l'n'rwiv AIID(T 1111.11 IN'1'IilllDl I[I}Dlli P.O. BOX SOftS/KILO, IIAWAI'[ 96720 (808) 959-5855/')59-7980 (PA)t7 MANAGCMCN'f 12C1'Oli'1' ' 1~Y1995-96 NAMGOPOU'I~REACIICOUNSELOIt; Denise Vasconcelles MON771: Au y U S t 19 96 PROGRAM; ORC Ililo ORC IRP ORC MISS ORC PUNMiilo X COUNTY A. huuding Ol'S OYS OYS OYS COUN'CY Suurcc n r (loun.QliloJ .~cpvJiu_(1!un41liloJ ~lirnl~~~ ~irn JRUS~ IfenL~ rowel Scrvrcc Units I rovided Budgeted for Month 55 47 04 02 OS Achml for I\9onth 6 Budgeted fear to Dalc 1084 930 SS 20 150 Actual Tear Lo Dale _ 26 B. ' No. clicu(s on wailing list "Dcfinilimr of scrvicc Uuit: ORC 1Il/ 0 (Outreach to Youth and Families) A unit of scrvice shall be dcfncd as one Iwur of direct scrviccs to or on behalf of a client in mly oC the scrvicc categories outlined in Fonn B (Program Aclivily Indicators). ORCPUNNlliln (Gang Prevention scrviccs) A unit oC sen•ice shall be defined as one activity, session or event in any of the scrvicc categories outlined in Ponn B (Program Aclivily Indicators) ORC' AIf.S,S' .F ORC JRP A unit of scn~icc shall be dcfincd as the uunrbcr of clients receiving program scrviccs ORC PUNi1 A unit of scrvice shall be dcfincd as one youth served. Distribution: Original to Program Director, Copies (3) la O(iice Manager, Supervisor, Filc one ronnr r iova<+~iv+ - 96 - cu7ua~i/ EXH I__B ITS Page 2 of 3 III. TOTAL EXPENDITURES B D ET CATEGORY THIS PERIOD REAR TO DATE CONTRACTED PERSONNEL $ $ $ EQUIP[4ENT $ $ $ SUPPLIES $ $ $ STAFF TRAVEL $ $ $ OTf1ER EXPENSES $ $ $ TOTAL EXPENDITURES: $ $ $ IV. SERVICES PROVIDED TFIROUGH T}{IS CONTRA T A• STATISTICAL (MONTHLY) SERVICE T}IIS PERIOD YEAR TO DATE CONTRACTED Youth ages 10-17 6 26 150 ~~omnuriity Service Projects p 0 3 Voluute~rs enlisted _ 0 6 6 Collaboratio:r-agencies 1 p 6 4geacy contacts 0 3 25 Organized activitie.~ 5 16 75 Community Srv. by youth 0 0 25 Frlucatio:ral activities 5 16 12 Tato~ial assistance p p 25 Counseling referral ( P1 25 School/coTnunity :n~nitoring of youth 2 5 25 Improve youth functioning ~0 75 Improve family functioning F z~ 75 _ g7 _ r+menueu r_upy 'I'I ;ALYA'1'IUM1 A1171[1' IIIL11 IN'1'hllllll IIIIDIIi I'.O. BOX 5085/IIILO, IIAWAI'I 9G720 (808) 959-Sft55/959-7980 (FAX) MANAGGMrN'I' li1;I'Oli'I' FY1995-96 NAMeOr•OUI'ItGACIICOUNSHLOR: Denise Vasconcelles MONTH: July 19 96 I'ROGIU~M: OI2Cllilo ORCJI2P ORC MISS O[iC PUNNIIiIo X COUNTY A. Feuding O1'S OYS OYS OYS COUN"CY Source n I ffourr Qlrlo1 Aniwliri"(1'unn _!liloJ ~tn(r_(J~~ ('lienl{fhf1.51 lieu ORC Service Units I rovidcd I3udgclcd for Month 55 47 04 02 OS Achral for 11'lanlh _ _20 Budgeted Year to Dale 1084 930 SS 20 150 20 Actual Ycar to llalc - 13. No. clicu(s on mailing list - - "Dcfiuilion of Scrricc Uuit: OHCIIII,O (Outreach to YouW and Families) A uuil of service shall be defined as one hour of direct services to or mr behalf of a client in any of the scn-ice categories outlined in Form 13 (Program Activity hrdicalors). ORCI'UNMIiIn (Gang Prevention Scrviccs) A unit oC service shall be defined as ouc activity, session or eveu(in auy oC the service categories outlined in Pone T3 (Program Aclirily Indicators) ORC'Alf,S'.5.~ ORCIRI' r\ unit oCscrvice shall be defined as the uum6er oCclieuls receiving progrmn Scrviccs ORC 1'UNif A unit of service shall be dcfiucd as one }'oulh served. Dislribuliou: Original to Program Uireclor, Copies (J) to OIDce Manager, Supervisor, Pilc ORC FORM ]IOL0.oJ/9~ _ gg _ ?96s(7) EXH_ IBIT Q Page 2 of ~ III. TOTAL EXPENDITURES BUDGET CATEGORY T]{IS PERIOD YEAR TO DATE CONTRACTED PERSONNEL $ $ $ EQUI PI~IENT $ $ $ SUPPLIES $ $ $ STAFF TRAVEL $ $ $ OTfIER EXPENSES $ $ $ TOTAL EXPENDITURES: $ $ $ IV. SERVICES PROVIDED Tf{ROUGH T{{IS CONTRA T A. STATISTICAL (MONTHLY) SERVICE TF{IS PERIOD YEAR TO DATE CONTRACTED Youth ages 70-17 20 20 150 =omnurrity Service Projects 0 0 3 VoluutPars °n listed 6 6 6 Collaboration-ageuoies 1 1 6 ?~Teaoy contacts 3 3 25 Organized activities 11 11 75 Co~nmutiity Srv. by Youth 0 0 25 Fduoatioaal activities 11 11 ]2 Tutorial assistance 0 0 25 Counseling referral 15 15 25 School/connunity monitoring of youth 3 3 25 Improve youth functioning {4 14 75 Improve family functioning 14 14 75 _ 9g _ THE SALVATION ARMY-KONA INTERIM HOME - goo - ~ • MO Q • ~A CJ 44IY1r,n~ FOUrvDEDwieeS '97 RPR 18 P(~ 4 10 • 'p THE SALVATIONA~R+rd~1L~~Y~~I-rNv° _.r-:'.~< Pu'u Honua Na'opio: Kona InteziHi'ribh[iA 01= NAVVAI) April 17, 199T Legislative Auditor Hawaii County Building, 25 Aupuni Street Hilo, Hl 96'72(1 Ucar C"onstance Kiriu. 'this letter is 'in response to your letter of preliminary findings for the Salvation Army Kona Interim Home dated April 1 I, 1997. We will change the unit number to 351J beginning in the March, 1997 report. 1 am not certain where I picked up the 240 figure but on examination of the contract for 9ti-97 I see that our contract unit was in error and needs to be 350. If you wish us to resubmit monthly statistical reports with the change in contract numbers please advise. Units of'service are numbers of children and not numbers of classes. 1 will clarify unit of service beginning with the March 1997 quarterlylmonthly report. We will reach our contracted goal. In February forty-three (43) children received prevention services and in March, one hundred and sixteen (I 16) youth received services. The contract was slow to start because school was not in session. That time (summer) was used for planning and contacts as explained in the first quarterly report. Please let me know what: else you need. We thank you for allowing us to continue to serve the youth of Hawaii County. Sincerely, Mary F _ ,lop Program Director - 1J1 - 74-6046 Hve'ela Street • Keilue-Kona, Hewes i 96740 • (808) 329-0559 TRANSITION NETWORK, INC. - 102 - H i ru.no t. or's SCr896Sc: E,4 i F'. E+1 / ~ a~~.~.~N7Gr<._ ~~ttirG{~ e-^T +~y~ll~` ,Z1cLU-~F~t~ct, t~~U(1 .?~B~ Q~ o ~JS`~/c'^i~pau''j yya'~7~~ r~ta~`~~~~T~1?~I! 7~`~i1„~~~ ~iJJ/A{I//Y1Q-. / F '~~..'w'+*ti:,, .m ~'~./rte y a y ,:n ire ,~vn>,(..~fr ~ / I~XO//~ z c_h::,,(,u-~-_ %li~,,f (~/Fil~r~~ ~ ~2. i'il~jl.tl.dc~<'r< /.:7P~r^ ~n ,ri!•r i, ~/~i2 ..tE'~y. t~Cic_ `'17t~.~~_ ~.i~-r~Yi F77.:G- , / _ ~ ~ / l lA// /~-E-6~ . 7.- ~ ,r9~y~r71.E' '~i'~3tP- 0. f~~ :rc,~~G*-~-,..f 7a e s'~af'zy~,~,~ ~d .rte-V~~ T'/l.e_ C.r~-cc.~:-~j. ,y, ~7'~.%r~.zr_.[ G,,~.t ~~s-,::~_- ;p_ / r d Sn .~CiT/I•rt 5 fY~..Q.LL )t1.'-{~,~~ `~J /~f}~tFi1_~ ! ~t (/Ad"/./->ci2-~.l-I `t~4'~Ce=c~x'i=.,t:/~G'~~. %J..,~y...-'() }fly(/~/) /~!?ctv7~ c":,Kt.C ..GT.. 4?ZL't /1T116'J~l~~i.~l-t .C/`c~iu'+~ l"~0-- ~!„t?s+n. ~z~ l~~N'~- 4i~Yjvi~,2.7~' _.y~,l"~-.y- 3SC~ _ ~-Y . ~ w,rti ~ ~Z,,w / /1/.//,.73i~f;1 ~.7 (a ^Z~eii„Cjj_ `Jn ~f'uL. /{/-GL)it~bYi't a//~ k~/~~~'{,riL 6( "P_. ~C` }~[..G'~~~ ~ ~ o .f'il-.rF 196t~f ~JifO~~.QLU11~1 . N..~jygj,9.~`~.Z l~U lJ I u~ / G7'i'"W?.~ l G !}-'~,Cl~l s '^~f~i~~~.Ci' L]f~ -~lt ~>K~L~J / U / / %~r'4-~-~~ J~t.~~.~ 5~~ ~tr.;Z ~.(~4~~ ~~c t~~~1r~r~, ~~i 7d~..z 3S~ i ,y is ~G~iv(~(/ti'q~ %c~~~% ~sf/Y~-L~,G/~~= .~C-a_ ,~c~toT.iJ/~sT r;(~, ~2? Urtii~ D,~~~C.'rz~ _ of N 7(j~G,r..t.-, _ `1 7fl~~ ~..I,.12~L9,1-c~.~/~.~-Tlf~'-c:~j ~=G~k~~ ~ l - _C~/~l`'+ Tt,r ~~.~!'Yt^-..~"e~ 1 CrP/~,~ w't//~f~2/.o di>tla~Jil61 ,lpn ~ p ~ zl~-~ ~.t C~r.~ r~itz? z ~ > r/c'7Z., O.i~~~~-- "Ylr~='1 ~ ~...ri-GPI ~ / //~flyt i - .P _ ~ PCI, OX 100h8 E31LC~, HAWAII 96721 PHOIVL' (808) 959-0603 ,,,1~ ,~J - - 103 - WEST HAWAII AIDS FOUNDATION - 104 - L 1Q 41 'r I~C\ Illl'1 /-l o ~~'.SI ~ ~~~JC.~~~~ :I r ~ r~ (f~ i COUNTY OF AAWAIi QLIAI2TERLY REPORT JANUARY 1 -MARCH 30, 1997 AGENCY: West Hawaii AlU5 foundation ADDRNSS: P.O. box R4G, Kealakekua, Hf 96750 CONTACT: Georgic Kennedy/Karen Ilong RF;PORT QTR: January-lYiarch Major Accomplishments During This Quarter \Vhich Benefit the County Population: During this third quarter of the X6/97 grant period, \VHAF' initiated the ittiplemm~tation its new and ort-going Pt'evention/Fduca[ion program, The HiV Educators (1 full lime, 1 part time) completed their STD/HIV/AIDS training with the American Red Cross and rttended the statewide Educator's meeting in Honolulu in addition, one F,ducator attended thr National :\IDS Update Conference in San Francisco, attending workshops on Corrections, Probation, Parole, Youth, Senior Citizens and \Vornen. She additionally attended workshops specttic to outreach for TG's. Educators also attended meetings in Fonolulu on Prevention, ~3AY Map, and ilarnr Keduction, The Educators are fully trained and have already identified the target groups and have begun outreach. The peer educators are in place and full trained. Tarl;et 1: Men who have sex with men including, E~a}~ men, nun-gay identified men, HIV+ men, transgendered male to female men and Apl's. During the third quarter community and individual outreach was done on a weekly basis antl to (~8te appCOxinlately 35 men have been contacted. Most arc: in the rise/ cate(;nry"tt~,Ntnch a portion are IIIV+. About 50°,0 of this f;roup an; male API's. Specific outreach w~ s rJnne durinf; this period to API women through the Kawaihae Transitional Tiomc. - 105 - P.O. Box 846, Kealakekua, H! 96750 Ph. (808) 322-1718, FAX (808) 322.0762 ' ~~i'i^=Yil',j Z~,-:I~L 1_i=„ fiel~~~ ,'I~rva~-.~~;:~?~rt~•x'F'i 'i'H'H'Pl 'va'c are beginning to develop a core group of individuals who will participate in Conti suing STD~'ITIV/AIDS education. A tirst meeting is scheduled during the. month ofApril. Target High risk youth and young adults Specific outreach has been done at the high school, intenuediate school and the loco! community college. Regular in-depth sessions are scheilu!ed beginning in the month of April at Konawena High School through the Health Education Department, Kealakeke Middle Schnpl will also be done in depth through Health Education. yVe have also begun a specific STD/HIV'/.IDS risk reduction program at Parker School a private school in Kona. Target 3: Dtvg users outside of treatment. We have coordinated a program with Cf IOW, BOH and this Foundation to do specific outreach to IV drug users in West Hawaii. We are ready to begin this program. however, one of the components of this program is payment to the drug user for participating in the testing and counseling- As soon as funds become available va e will implement this program. We have also contacted corrections and probation anc! are working with their personnel in expanding their existing education/risk reduction programs. 'target 4: Public Information ~Ve have completed a specific public information program around National Condom Week with outreach done to approximately 150 individuals by tables set up in public areas and at the university. Educational materials and condoms were handed nut during this event. 1Ve also have conducted in-service training during this period at North Hawaii Com uunity Hospital, Clinical Laboratories in Kona, K-Mart Pharmacy, and Hospice of Kona A large ad was [tiro once a week for four wet~ks in ~4'est llawaii Today, making the public aware of the services available at this foundation. - 106 - '~"ti~'ii'{ :~:TT 'r=_ fi~~,.~ ~TFJ'n;'S~>'rr~:~'r~ '~i'H'H'D1 We are presently running ~ ~ ad on television and +curking on same -CA's to he slta~,vn Startinv in September, 1997 ' Report submitted by: Georgie Kennedy, Executive Director, 5/l3/97 i ! / ~ fr°,(' ~ l ~_.~~fr ~ _ , ->07- C- Iti,'i tir,-~c~, . ~ I " west- `f `I a w ca i' i a ~I~r 7`~~? ~ONVIG~G1~~"1OVl _I ~ ~ ~J G y r ~ V COL1NTl' OF HA~i'All QUARTERLI'REPORT OCTOBER 1 - D~;CEMBER 31, 1996 AGENCY: West Hawaii AIDS Foundation 1DDRESS: P.O. Boc 846, Kealakekua, Ill 96'150 CONTACT: Georgie KcnncdyfKaren Hong REPORT QTR: October -December 14ajor Accomplishments During This Qanrter ~!'hich 13enefit the County Population: During this second quarter of the 96!97 grant period our on-goinc program (STARS} at ~.he high school was reinstituted with the new school year, Same peer educators fro n the prior ;drool sessions were available and new peer educators are being trained. We are implementing phis program through Health Education and are looking fottivard to greater pariicipa.ion by the Health Education on staff at the high school. Far our gay, bisexual, transgendered and rnen wha have sex with men group we have ietermined that we are in need of a staff educator ho is gay and of color to otrtrearh to a ,pecifie segment of this population- We will be hiring this individual in December t~. begin work .n January, 1997. Ten workplace educational programs were giver. during this quarter. The a~ thence included men and women and was predominantly Asian/Pacific islanders. The response to tl+ese programs was good but we found that mixed groreps were less apt to ask questions than same ~~ender groups. We held a Halloween party at Imin Center •s~L-ich was also an educational outreach Approximately 100 individuals participated and the feedbacl; from th,: cc+rnnumity teas that nnv.~ - 108 - P.O. Dox 846, Kealakekua, HI 96750 , , Ph. (808) 322-1718,1'AX ($08) 322-0762 that they have participated in such an event, they,vould do so again and bring their fiends We plan nn this being an annual educational event. World AIDS Day (December 1) events included tables sct up at various shop~ins~ centers on l hanksgiving weekend with access to more than 300 individuals during the weekarod period. The WAD walk and vigil was the largest ever (170 participants) due to t;ond advetising, f?reat press coverage and real participation by the community. We had a very large turn ott from the high school which I believe. was a direct result of the STARS program which has been on-going this year We have a public service announcement showing on cable t.v. which is targeted to our youth- We have had very favorable response and this announcement will continue showing for approximately 90 days. We are in the process of reviewing our programs and will concentrate efforts in 1997 on very high risk youth, IV drug users, individuals in corrections or on probation, and N omen, as well as Continuing the programs initiated in the prior 9 months (identified above). We are also workinn on designing new advertising and public sea'ice announcements as well as events which will benefit our community in the areas ofH1V preventior, and education. 1 Report submitted by: Geor is Kennedy, Tx~cutive llirector, S/13/97 ~~J` i - 109 - i'i I "'?T ~ - iii ~Il iTl 'li-'•-~-~fp^•~~"D I ~'I I'I I'P5 L: ICt, i roc:, (tr+~~~'~ ~y ~ 1~J esf i aw a i' i ~ r) ~ ~ _ ;r, COi1NTY OF HAWAII QUARTERLY REPORT JULY 1 - SEPTEh11iER 30, 1996 AGENCI': West Hawaii AIDS Foundation ADDRESS: P.O. Dox 84G, Kealakekua, Ill 96?50 CON'1"ACT; Georgic Kennedy/Karen Hong REPORT QTR: July-Septerber Itilajor Accomplishments During This Quarter Which Benefit the County Population: During this Grst quarter of the 96.97 grant period our on-going program (STARS) at the high school was suspended during summer vacation. Outreach was done to high risl: youth at the Salvation Army Interim Home and at the heaches a,td places where students gather Iy peer educators. Por our gay, bisexual, h-ansgendered and men who have sex with Wren group we continue to do outreach and develop protocols which will dratt• these individuals into our prm„rams. Outreach is done on an individual basis in settings where gay men gather. We coordinated with other groups to do presentations during Naticanal 1~'omen's'~lonth (September) and accessed a significant number of individuals who fall into the high risk category, i.c., women of child bearing age (especially teens), women whose partners arc dnts users, etc. Seven workplace. educational programs were given during this quarter. The audience was predominantly women Asian/Pacific Islanders. We are having more success in this area working smith the employers such as KTA and the hotels and the response lu the programs has been eood. - 110 - P.O. Box 846, Kealakekua, HI 96750 , , Ph. (SDS) 322-1718, FAX (808) 322-0762 - -i~ i ~-,-•.Tr ~ P~~~ii ~ We participated in the Community A Fair and had a good response to our [able and the information. We also did a presentation to two c;lrurcL groups during this period by invitation. l hese were our first opportunities to make presentations within our religious communities and the response was warm and appreciative. deport submitted by: Ceorgie Kennedy, Executive Director, 5(13/97 ~ 1i l / 1 I - 111 - -i' ~ T'•TT 'c P~PL~ irr~ic.%-,-,,i-i,'..~.~cV '~'H'N P: