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Home My WebLink AboutCOM 0053.000 2002-2004 Ntv Os Harry Kim . y~~a~ William Takaba Mntm' /)ireclor - Nancy E. Crawford •iy., DepuR'Director County of Hawaii Finance Department 25 Aupuni titreet, Room 118 • Hilo, Hawaii 96720 t (8081961-8234 • Fax (ROR)961-8248 _ _ December 10, 2002 Honorable James Arakaki, Chairperson and Members of the County Council Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 Re: Operating Budget Enclosed is a bill for an ordinance amending the Operating Budget by appropriating an additional $32,650 for the Sobriety Checkpoint Grant. The State of Hawaii Department of Transportation, Public Affairs Office -Safe Community Program is providing the additional funding to conduct more DUI roadblocks and to purchase eight (8) intoxilyzers. The purpose of this grant is to increase public awareness of the impaired driver and reduce motor vehicle collisions, injuries, and/or fatalities attributed to alcohol and/or drug use of an impaired driver. If there are any questions, please do not hesitate to call the Police Department. William Takaba Director of Finance AP OVED: Dom- Harry Kim Mayor Comm. No. EnC. (3i t I File No. cc: Police Ref. To: ReY. Date I1F('. -1 7 X002 Form B-52 7/ 18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: POLICE DATE: 12/6/02 STAFF CONTACT: Nori Ishii PHONE: 961-2273 A. REQUEST: To appropriate an additional $32,650 under "Sobriety Checkpoint Grant" under the following account numbers: 010-201-5219.28-115 $22,900.00 010-201-5219.28-480 $ 9,750.00 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDEDI~ The State Department of Transportation Public Affairs-Safe Communities Program is providing funding to conduct DUI roadblocks and purchase eight (8) intoxilyzers. C~ DATE: >L~G/dL SIGNED: Department Head GRANT SUMMARY (Supplement to B-52, Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) New (for this fiscal year period). OR ® Additional appropriation (to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to Yes ~ No Council? ~ Yes ®No Name of Grant Program: Sobriety Checkpoint Grant Grantor: State Department of Transportation Public Affairs Oftice-Safe Community Program County Grantee Department or Agency: Police Department County Grantee Contact Person: Sergeant Randy Apele Phone Number: 961-2305 Amount of Grant: $87,650.00 Grant Period (Commencement & Completion): October 1, 2002 -September 30, 2003 Purpose of Grant: To increase public awareness of the impaired driver and reduce motor vehicle collisions, injuries and/or fatalities attributed to alcohol and/or drug use of an impaired driver. County Match required?: ~ Yes ®No If yes, Matching Amount? Budgeted in account# In-kind? Explain: Explanation: County's personnel requirements: Amount of new position(s)? Qty: Pennanent: ~ Temporary: Duration: Full-time: ~ Part-time: Time Element: Qty: Contractual: ~ Explain: Explanation: Additional Comments about Grant: R-52 Grant Summary Form APPLICAT N FOR HIGHWAY SAFE' 'PROJECT REIMBURSEMENT GRANT STATE OF HAWAII MOTOR VEHICLE SAFETY OFFICE A licant A enc to Com lete _ 1. APPLICANT AGENCY (Name and Address) ~ ~ y Hawaii County Police Department `ProJectTT LO~~,; tx' 349 Kapiolani Street ~ Hilo, Hawaii 96720-3998 ' ~ , ; , 2. GOVERNMENTAL UNIT (Name and Address) ~p"' ~p~ ~ w County of Hawaii '^F* J 25 Aupuni Street Standard:; Hilo, Hawaii 96720-3998 3` 3. DURATION (Month, Day, Year-See Schedule C): 'Federal'. b A. Grant Period B. Project Period ~ t From: 10/01/02 From: 10/01/02 t ~ ~ To: 09/30/03 To: 09/30/03 G.F1~FW~ds = d ~ ~ '[x 4. LOCATION OF PROJECT SA. TYPE OF APPLICATION m Hawaii County Police Department Initial Revision CONTINUATION 349 Kapiolani Street Hilo, Hawaii 96720-3908 SB. REIMBURSEMENT SCHDULE Telephone: (808) 961-2305 MONTHLY Quarterly 6. PROJECT DESCRIPTION (Schedule A) (See Appendix A, Project Procedures Manual) 7. PROJECT OBJECTIVES AND TASKS SUMMARY FROM SCHEDULE A To reduce alcohol related fatalities and injuries and [o provide a constant detertence against drunk driving and under-aged drinking and driving. 8. BUDGET (Schedule B (See A endix A, Pro~ec[ Procedures Manual SA. COST CATEGORY TOTAL EXPENDITURES GRANT PERIOD PRIOR YEARS PROJECT PERIOD (1) Personal Services $77,900.00 $635,498.00 $713,398.00 (2 Consultant Services -0. _0 0 --0-_ -'0-- -0-- 3 Commodities 4 Other DirecUlndirect Costs $9750.00 $6340.00 $16,090.00 TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $87,650.00 $641,838.00 $729,488.00 SB. SOURCE OF FUNDS SC. SPECIFY HOW NON-FEDERAL SHARE {l) Federal 100%of TOTAL $87,650.00 WILL BE PROVIDED 2 A IicantA enc (0%ofTOTAL --0-- 9. TIME AND COST Schedule C See A endix A, Pro~ect Procedures Manual • ]0. AGREEMENT OF UNDERSTANDING AND COMPLIANCE (See Schedule D, attached 11. ACCEPTANCE OF CONDITIONS: It is understood and agreed by the undersigned that a reimbursement grant received as a result of this application is subject to Public Law 89-564 (Highway Safety Act o 1996) and all administrative regulations governing grants established by the U.S. Department of Transportation and the State of Hawaii. It is expressly agreed that this project constitutes and an official part of the Hawaii Highway Safety Program and that said applicant agency will meet the requirements as set forth herein, including accompanying Schedules A, B, C, & D, which aze incorporated herein and made a part of this application. Authorizanon to proceed with [his Highway Safety Project is requested. 11A. PROJECT DIB I1B. AUT ING AL GOVERNMENTAL UNIT Signature Signature ~~ti Name LAWRENCE K. MAHUNA Name HA Y KIM Title ACTING POLICE CHIEF Title ~y MAYOR~~,}}COUNTY OF HAWAII Date u 2~~G. Date ~EP d 5 L~~.L SCHEDULE A HCPD ROADBLOCK PROGRAM/YOUTH DETERRENCE MISSION/GOAL: Implementation of DUI checkpoints will be used to increase public awazeness of the impaired driver and to reduce motor vehicle collisions, injuries and/or fatalities attributed to alcohol and/or drug use of an impaired driver. Youth Deterrence projects will be conducted to reduce the number of alcohol related traffic fatalities involving the under 21 driver by apprehending potential under-aged drunk drivers before they operate a motor vehicle and by deterring under-aged drinking and driving. STRATEGIES: 1. Establish approximately 100 sobriety checkpoints with grant funds and 60 sobriety checkpoints with county funds, establishing checkpoints on all major holidays. 2. Affect approximately 50 arrests for Driving Under the Influence (DUn of Alcohol or Drugs and 100 arrests for other violations at grant funded checkpoints and 37 DUI arrests and 75 other arrests at county funded checkpoints. 3. Issue 250 citations for violations at grant funded checkpoints and 185 citations at county funded checkpoints. 4. Screen an estimated 25,000 vehicles while on grant-funded projects and 15,000 vehicles at county funded checkpoints. 5. Purchase 15 simulators for use with eleven new Intoxilyzers, purchased by our Department, to upgrade our Intoxilyzer program. 6. Attend Lifesavers traffic safety conference. 7. Affect approximately 140 arrests for violations of liquor laws and 70 arrests for other violations of persons under the age of 21. 8. Conducting approximately 30 operations targeting Rave Party incidents or lazge gatherings in public places. 9. Attending quarterly Statewide Traffic Commanders Meetings The Statewide Traffic Commanders Coalition has agreed that DUI and youth deterrence and the use of sobriety checkpoints should be coordinated statewide. SCHEDULE A HCPD ROADBLOCK PROGRAM/YOUTH DETERRENCE PAGE 2 SOLUTION/IMPLEMENTATION: • The grant will provide four (4) officers on overtime at each federally funded sobriety checkpoint. • Approximately 30 operations tazgeting Rave Party incidents or lazge gatherings in public places will be conducted. • 15 simulators for use with eleven new Intoxilyzers will be purchased to upgrade our Intoxilyzer program. • Officers will attend the four quarterly Statewide Traffic Commanders meetings and Lifesavers Conference. EVALUATION: • The number of vehicles passing through the checkpoints will be counted to ensure that the deterrence value of the checkpoints will remain high. All tasks listed under solutions will be reported. • The Department will record the number of Zero Tolerance and Under 21-DUI arrests made from the previous year to the current year to determine if the objective of a 5% increase in arrests was met. TASKS: • Approximately 100 sobriety checkpoints with grant funds and 60 sobriety checkpoints with county funds will be conducted. Checkpoints on all major holidays will be conducted. Arrests and citations for DUI and other violations will be affected. • Purchase 15 simulators to upgrade our Intoxilyzer program. • Attend Lifesavers traffic safety conference. • Conduct approximately 30 operations targeting Rave Party incidents or lazge gatherings in public places. Arrests for liquor law and other violations will be affected. • Attend quarterly Statewide Traffic Commanders Meetings SCHEDULE B HCPD SOBRIETY CHECKPOINT EXPANSION Personal Services Salaries and Wages $77,900.00 • $28 x 4 ofcrs. x 3 hrs. x 1.5= $50,400.00 for DUI $504.00 per checkpoint or checkpoints. youth deterrence project. $24,200.00 fot youth deterrence projects. • Travel-Lifesavers Conference. $2500.00 • Travel-Statewide Traffic $800.00 Commanders Meetin (2) Consultant Services --0-- (3 Commodities --0-- (4) Other Direct/Indirect Cost $9750.00 • 8 Intoxil er simulators $9750.00 Federal (Share) Funds Re uested* $87,650.00 Total Cost $87,650.00 SCHEDULE C HCPD SOBRIETY CHECKPOINT EXPANSION MII.ESTONES MONTH ACTNITY October 2002- Attend quarterly Statewide Traffic Commanders S tember 2003 Meetin s as scheduled. October 2002 Grant required Halloween enforcement period. Purchase remium emer enc li tin s stems. November 2002 Grant required Thanksgiving holiday enforcement eriod. December 2002 Grant re uired Christmas holida enforcement eriod. January 2003 Grant required New Yeaz's holiday and Super Bowl Sunda enforcement eriod. May 2003 Grant required Memorial Day weekend enforcement eriod. June 2003 Attend Lifesavers Conference. Se tember 2003 Grant re uired Labor Da weekend enforcement eriod. SCHEDULE D Agreement of Understanding & Compliance Project Number. THIS AGREEMENT made and entered into by and between the STATE OF HAWAII by and through its Director of Transportation, hereinafer referred to as 'State', and the Governmental Unit named is this application, hereinafter referred to as 'Applicant'. WHEREAS, the National Highway Safety Act of 1966 (Public Law 89-564) provides Federal funds to the STATE for approved highway safety projects, and WHEREAS, STATE may make said funds available [o various state, county or municipal agencies or governments or political subdivisions upon application and approval by STATE and the UNITED STATES DEPARTMENT OF TRANSPORTATION, and WHEREAS, STATE is obligated to reimburse the UNITED STATES DEPARTMENT OF TRANSPORTATION out of its funds for any ineligible of unauthorized expenditures for which Federal funds have been claimed and payment received, and WHEREAS, the above name APPLICANT' has submitted as application for Federal funds for highway safety projects. NOW, TFIEREFORE, IN CONSIDERATION OF MUTUAL PROMISES AND OTHER GOOD AND VALUABI~ CONSIDERATION, THE PARTIES AGREE AS FOLLOWS: . I. Reimbursement of Eligible Ezpendimres A. It is mutually agreed and promised that upon written application by APPLICANT' and approval by STATE and the UMTED STATES DEPARTMENT OF TRANSPORTATION, STATE shall obligate said Federal fiords to APPLICANT'S account for reimbursement of eligible expenditures as set forth is the application. B. It is mutually agreed and promised that APPLICANT' shall reimbuse STATE for nay ineligible or unauthorized expendimres for which Federal funds have been claimed and payment received az determined by a State or Federal audit. Costs are not allowable for construction, rehabilitation, remodeling, or for office fumishings and fizmres -for State, local or private buildings or structures. The following are examples of items considered az furnishings or fixtures, for which reimbursement is not eligible: Desks Credenzas Storage Cabinets Bookcases PoRable Partitions Tables Filing Cabinets Pictures, Wall Clocks Shelving Floor Coverings Draperies Coat Racks Office Planters Fined Lighting/Lamps C. I[ is further agreed and promised that where reimbursement is made to APPLICANT in installments, STATE steal! have the right to withhold any installments to make up reimbursement received for any ineligible or unauthorized expenditures until such time az the ineligtble claim is made up or correct by APPLICANT. V, Non~luplication of Grant Fund Expenditures A. It is mutually agreed and promised that [he APPLICANT has no ongoing or completed projects under agreement with any other Federal fund source which duplicate or overlap any work contemplated or described in this project- B. It is mutually agreed and promised that the APPLICANT will either revise this project or revise any pending or proposed request for other Federal grant funds which would duplicate or overlap work under this project to exclude any such dupiicatio¢ of grant fund ezpeaditures_ C. It is further mutually agreed and understood that the APPLICANT shall reimburse the STATE OF HAWAII for any such duplicate expenditures for which Federal grant funds have been claimed and payment received as determined by State or Federal audit. VI. Project Income and Applicable Credits A. It is mutually agreed and understood that the APPLICANT shall apply all proceeds or credits generated under rite project, such as but not restricted to: The sale of real or personal property royalties received from copyrights and patents, sale of publications or from personal or incidental services, to the project is accordance with OMB Circulaz A-87 (FMC 74-7) and NHTSA/FFIWA Order 460~l7510.1. VII. Copyrights and Patents A. It is mutually agreed that a¢y copyrightable materials produced in the course of a project tray be the property of the State or applicant agency; however, provisions should be made to obtain for the Ututed States' Government, the State Governments and their political subdivisions aroyalty-free nonexclusive, and irrevocable license to use i¢ any tnanaer such copyrightable material. B. It is mutually agreed that the ownership of all rights accruing from any patentable discoveries or inventions resulting from a project should be covered in the agreement. Aa izmvocable, aonexdttsive, nontransferable, and royalty-free license to practice each discovery or invention in the tnanufacmre, use and disposition, according to law, of any article or material, and in the use of nay method developed as part of the work under the agreement should be obtained for the United States Goverttment, the State Governments a¢d their political subdivisions. VIII. Certifiwtio¢ Regazding Debarment and Suspension A. Instructions for Certification 1. By sigtung and submitting this proposal, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal government, [he department or agency with which this transaction originates may pursue available remedies, including suspension and/or debarme¢t. 3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. r minority business enterprises have the maximum opportunity to compete for and perform contracts. Recipients and their contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of DOT-assisted contracts. XI. Requirements A. It is mutually agreed and promised that the applicant shall follow the State and Federal requirements and guidelines set forth in the State of Hawaii Project Procedures Manual as amended. All project expenditure records are to be retained for at least throe years after the date of the final expenditure report. XII. Authorization to Proceed A. It is mutually agreed between the STATE and the APPLICANT that this AGREEMENT Ofi UNDERSTANDING AND COMPLIANCE shall became effective upon the STATE'S agreement and authorization to proceed as set foRh in PART R(2) of this application. PART II (Safe Community Program - Safety Office to complete) Project Number: AL03-02 (O1-H-02) 1. ADDENDUM (For MVSO Use Only) The funds for federal fiscal year 2003 have yet to be appropriated by Congress. Until we receive FFY 2003 funds, we will only be able to fund approximately 508 of this project. We will be able to fund the remaining balance as soon as Congress appropriates the funds. 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program. A. Effective Date October 1, 2002 B. Federal Funds Obli ated $30,000.00 C. Approval D t 11/1 /02 D. Signature ~n, E. Name Gordon .K. ong F. Title Highway Safety Manage