HomeMy WebLinkAboutCOM 0068.001 2002-2004 JMTV O! ~gtir
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Harry Kim BarAara Bell
Mayor ~ireetor
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DEPARTMENT OF ENVIRONMENTAL MANAGEMF,NT
25 Aupuni Strcch Room 208 ~ Hila. Hawaii 96720.4252
(A08) 941-8083 • Fax (SOR) 961-8086
January 8, 2003
HONORABLE CHAIRMAN AND MEMBERS
HAWAII COUNTY COUNCIL
25 AUPUNI STREET
HILO, HI 96720
SUBJECT: RESOLUTION AUTHORIZING PAYMENT OF FUNDS OF A LATER
FISCAL YEAR AND OF MORE THAN ONE FISCAL YEAR FOR AMULTI-
YEARCONTRACT FOR SERVICES OF SCRAP METAL AND VEHICLE
DISPOSAL
Per your request, attached is Request For Proposal #2048 and Addendum I relating to the ,above
subject Resolution 30-03. '
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Should you have any questions, please contact me at 961-8084.
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Barbara Bell
DIRECTOR
attachments
Comm. No,
File No.
Ref. To:
Ref. Date ,IAN fl R ~nm
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INVITATION FOR BID NO. 2048:
PROPOSAL AND SPECIFICATIONS
PRICE AGREEMENT
FOR
REMOVAL AND DISPOSAL OF JUNKED
VEHICLES AND WASTE METAL FROM THE COUNTY
OF HAWAII FOR THE SOLID WASTE DIVISION,
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT,
COUNTY OF HAWAII
HILO, HAWAII
NOTICE TO BIDDERS
? ~ i~.
SEALED TENDERS will be received and publicly opened at 2:00 p.m., Monday,
December 30, 2002, in the office of the Purchasing Division, Department of Finance,
County of Hawaii, Room 118, 25 Aupuni Street, Hilo, Hawaii, for the following:
INVITATION FOR BID NO. 2048: PRICE AGREEMENT FOR
REMOVAL AND DISPOSAL OF JUNKED VEHICLES AND WASTE METAL
FROM THE COUNTY OF HAWAII FOR THE SOLID WASTE DIVISION,
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT,
COUNTY OF HAWAII
Upon application, forms of proposal and specifications may be obtained from the
above-named office. Any request for approval to substitute any item or take exception
to any specification, special provision or general condition must be received in writing in
the above-named office on or before December 20, 2002. Any question regarding
clarification of any information contained in any bid document must be received in
writing in the above-named office on or before December 20, 2002. All potential
offerors are advised that the County of Hawaii reserves the right to reject any offer
which does not follow these instructions.
WILLIAM TAKABA
Director of Finance
Hawaii Tribune Herald
West Hawaii Today
Honolulu Star Bulletin
December 13, 2002
PROPOSAL
PRICE AGREEMENT
FOR
REMOVAL AND DISPOSAL OF JUNKED
VEHICLES AND WASTE METAL FROM THE COUNTY
OF HAWAII FOR THE SOLID WASTE DIVISION
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT
COUNTY OF HAWAII
20_
Director of Finance
County of Hawaii
Hilo, Hawaii
Dear Sir:
The undersigned hereby proposes to furnish all necessary labor, equipment,
transportation, appurtenances and all other actual or implied expenses connected thereto to
remove and dispose off-island of junked vehicles and waste metal for the Hilo and/or Kona
Waste Metal Processing Areas for the Department of Environmental Management, County of
Hawaii, for a ten (10) year period, all in strict compliance with the Specifications and Special
Provisions included herewith and General Terms and Conditions for Goods and Services dated
July 1, 1994 made a part hereof.
It is understood and agreed that the services to be furnished are for the exclusive use
of the County of Hawaii and are therefore exempt from Federal Excise Taxes and that the net
bid price excludes such tax. An exemption certificate will be furnished upon request for use
by the manufacturer in obtaining such exemption.
This being a price term agreement of unknown amount, it is also understood and agreed that
the performance bond requirements shall be fixed at $50,000.00, in accordance with Section 103D-
324, Hawaii Revised Statutes.
It is further understood and agreed that all prices will include all taxes which shall be
applicable to the product or service or the furnishing, sale or purchase thereof whether
assessed against, chargeable to or payable by the County of Hawaii or any of the agencies or
the undersigned.
The undersigned further agrees that he has carefully read and understands the
Proposal for this contract and that the Director of Finance, County of Hawaii, reserves the
right to accept or reject any and/or all bids or accept other than the low bid, if in his
judgment, by so doing, it will be for the best interest of the Public and the County of Hawaii.
The successful bidder will be required to furnish tax clearances from the State of
Hawaii, Director of Taxation and the Internal Revenue Service prior to entering into any
contract.
Upon acceptance and award of this Proposal by the Director of Finance, the undersigned
hereby agrees to enter into and execute the contract and furnish a Contract Bond, tax clearance and
insurance certificates within ten (10) days after the award. No bidder`s bond will be required for this
solicitation.
IFB 2048 ~ DISPOSAL OFSCRAP MFTAL PROPOSAL Page 1 of7
The undersigned proposes to furnish and pay for all necessary labor, equipment,
transportation, appurtenances and all other actual and implied expenses connected thereto to
remove and dispose of junked vehicles and waste metal from all locations indicated for a ten year
period. Quantities are not provided; bidders must determine for themselves the quantity of vehicles
and miscellaneous metals, which include but are not limited to "white goods" (appliances such as
refrigerators, washing machines, etc.) at each site, processing rates, and other factors to determine
their bid price, provided that a minimum of 6,000 tons annually shall be processed and shipped off-
island from the Hilo location and 6,000 tons annually plus approximately 15%** of the initial amount
of "old scrap" located at the Kona location each quarter until completed.
Bid shall include removal of vehicles and materials from either or both waste metal
processing sites at the rates established below. Bidder shall indicate within its operations plan
included herein whether operations will be conducted simultaneously from both waste metal
processing area sites or alternatively, if both sides are bid. In either plan, provided that funds are
available, a minimum of 6,000 projected tons must be removed from Hilo and 6,000 tons from Kona
plus the approximately 60% of the initial amount of "old scrap" must be projected to be removed in
the first year and 40% during the second year from Kona. If alternate operations are indicated, it is
expected that operations will not exceed three months at a single site without moving to the other
site, unless required to stay at one site or the other for an extended period (with written
authorization from Department of Environmental Management) due to an excess of material. At all
times Contractor(s) shall process enough current material at each site such that the amount of scrap
does not increase significantly at either location, provided funds are available. The County will make
available space for storage of up to 6,000 tons of processed metal while contractor accumulates
barge-load quantities, if desired.
IFB 2048 ~ DISPOSAL OFSCRAP METAL PROPOSAL Page 3 of7
HILO WASTE METAL PROCESSING AREA (Current SCraD)
Unit Price: $ per ton of metal removed & disposed, to be paid Contractor. Work
shall commence no later than ninety (90) days* after the Notice to Proceed or a forfeiture
of the contract award and performance bond may occur. The bid price shall include trash
and rubbish removal from the junked vehicles and appliances and removal of liquids and
batteries from vehicles and freon from vehicles and appliances.
This price is based upon the scrap value of steel, as published in
dated ,being at $ per ton. This price will increase and decrease
inversely proportionately to the scrap price during the life of the contract. (Example: Bid
price $50.00, scrap price $100.00 per ton at inception of contract. Scrap price goes to
$110.00, County pays $40.00 per ton. Scrap price goes to $90.00, County pays $60.00
per ton. Scrap price goes to $200 per ton, Contractor pays County $50.00 per ton.) Price
will be adjusted for the most recent price prior to each barge shipment.
KONA WASTE METAL PROCESSING AREA (Current Scrap)
Unit Price: $ per ton of metal removed & disposed, to be paid Contractor. Work
shall commence no later than ninety (90) days* after the Notice to Proceed or a forfeiture
of the contract award and performance bond may occur. The bid price shall include trash
and rubbish removal from the junked vehicles and appliances and removal of liquids and
batteries from vehicles and freon from vehicles and appliances.
This price is based upon the scrap value of steel, as published in
dated ,being at $ per ton. This price will increase and decrease
inversely proportionately to the scrap price during the life of the contract. (Example: Bid
price $50.00, scrap price $100.00 per ton at inception of contract. Scrap price goes to
$110.00, County pays $40.00 per ton. Scrap price goes to $90.00, County pays $60.00
per ton. Scrap price goes to $200 per ton, Contractor pays County $50.00 per ton). Price
will be adjusted for the most recent price prior to each barge shipment.
It is understood and agreed that at some time during the contract, expected to be 2-3
years from the start, County intends to move the metal processing area from the current
site at the Kailua-Kona Transfer Station to a new site at the Pu'uanahulu landfill. The
County may either construct the new facility itself, conduct an independent IFB or RFP, or
negotiate with the scrap metal contractor to construct the facility on acost-reimbursement
basis to the extent that such negotiations are authorized by law. County will provide a
minimum of six months notice of such a move and no scrap would be expected to be
moved from one facility to the other.
*In the event that the Contractor elects to alternate sites and is successful in his bid for
both sides of the island, work need commence at only one of the sites within ninety days,
then alternate to the other within 120 days. If the low bidder at either site does not
currently have proper State Dept. of Health permits, the County will assist Contractor in
obtaining such permits and negotiate and coordinate astart-up schedule accordingly.
IFB 2048 ~ DISPOSAL OFSCRAP METAL PROPOSAL Page 4 of7
Unless otherwise stated, all prices shall mean the County will pay that amount per ton for
the contractor to remove material. Bidders may offer to pay the County for the material,
assuming scrap prices would justify such an offer. All metal at the Hilo and Kona
baseyards is considered "current scrap" except for material described as "old scrap" herein
or completely buried. The price will be fixed at the bid price given, inversely proportional
to the most recent published scrap price index, so that the Contractor will always be
reimbursed approximately the same amount per ton for each load of scrap removed,
relative to the scrap market. This should eliminate risk on the part of the Contractor
during the contract period due to fluctuations in scrap metal markets.
KONA WASTE METAL PROCESSING AREA (Old Scrap
Across from Kailua-Kona Police Station, at the Kailua Transfer Station is a pile of old
scrap, the most mauka pile of metal, partially covered with vegetation. Size is
approximately 15' high by 300' long by 100' wide. Composition is mostly burnt
metal, some rocks, some vegetation and miscellaneous rubbish. The County
requires that at least 15%** of the original volume of this pile be removed during
each calendar quarter, beginning ninety (90) days* after the notice to proceed and
recognizes that due to the nature of the material, a different price may be
appropriate:
Unit Price: $ per ton of metal removed & disposed, to be paid Contractor. Work
shall commence no later than ninety (90) days after the Notice to Proceed or a forfeiture
of the contract award and performance bond may occur. The bid price shall include trash
and rubbish removal from the junked vehicles and appliances and removal of liquids and
batteries from vehicles and freon from vehicles and appliances.
This price is based upon the scrap value of steel, as published in
dated ,being at $ per ton. This price will increase and decrease
inversely proportionately to the scrap price during the life of the contract. (Example: Bid
price $50.00, scrap price $100.00 per ton at inception of contract. Scrap price goes to
$110.00, County pays $40.00 per ton. Scrap price goes to $90.00, County pays $60.00
per ton. Scrap price goes to $200 per ton, Contractor pays County $50.00 per ton) Price
will be adjusted for the most recent price prior to each barge shipment.
Contractor and County will work out mutually agreeable arrangements to verify when
amounts are removed from this old pile material. The per ton price shall include properly
disposing of non-metallic materials and leaving the site free of debris of any kind. It is
understood and agreed that a minimum of 15%** of the original volume of material will
be removed quarterly, and that no payments for either new or old scrap removed from
Kona will be made unless this schedule is maintained.
**The 15% should be considered a maximum and may be reduced by the County
depending upon the bid base price and the availability of funds. Thus the County may
only require 10%, 5%, or even less to be removed per quarter.
IFB 2048 ~ DISPOSAL OF SCRAP METAL PROPOSAL Page S of 7
As required by specification number 9 on page 9 of specifications, the following resume outlines
relevant experience of bidder (use additional pages if necessary):
Dates Name of Company Address Telephone
Position Held Annual Volume Supervisor's name (if any)
Describe operations:
Dates Name of Company Address Telephone
Position Held Annual Volume Supervisor's name (if any)
Describe operations:
Dates Name of Company Address Telephone
Position Held Annual Volume Supervisor's name (if any)
Describe operations:
IFB 1048 ~ DISPOSAL OF SCRAP METAL PROPOSAL Page 6 of 7
This proposal is in all respects fair and is made without collusion on the part of any person,
firm, or corporation, and no official or employee of the government has any illegal interest in the
offer or in any portion of the profits thereof.
Respectfully submitted,
(Name of Company)
BIDDER
(Signature) By
(type or print name of signer)
Title
Name of company contact and address to
which correspondence should be sent:
Name of individual:
Address
Telephone No. _ Fax No. _
Type of Organization:_Individual* -Partnership -Corporation
(please check one)
State of Incorporation: Hawaii- Other
(please specify State)
*If Individual, Social Security or Federal ID. No.
State of Hawaii Excise Tax License Number: Contractor's License No.:
(If Any)
If awarded a contract as a result of ) Insurance Company
this proposal, performance bond )
will be furnished ) Cash or other
in the form of: (check one) ) negotiable security
(PLEASE TYPE OR USE BLACK INK)
IFB 2048 ti DISPOSAL OF SCRAP METAL PROPOSAL Page 7 of 7
SPECIFICATIONS
1. GENERAL REQUIREMENTS OF THE CONTRACTOR: The Contractor shall furnish all necessary
labor, equipment, transportation, appurtenances to remove and dispose of existing and future
junked vehicles, "white goods" (appliances such as refrigerators, ranges, washing machines,
etc.) and waste metal from the island of Hawaii for a ten (10) year period, inclusive of
mobilization time (not to exceed 90 days unless otherwise approved in writing; exceptions may
be allowed for obtaining necessary permits).
a. The Contractor shall have the exclusive right and responsibility to salvage all scrap metal,
such as junked vehicles, appliances and all other forms of scrap metal from the County
facility designated. Contractor shall accept and process all metal currently on site(s) plus
all scrap delivered to site(s) by County, private tow operators and other commercial
haulers and private citizens. All materials processed by the Contractor shall become its
property and responsibility only upon removal from the County facility. Auto hulks
stuffed with household trash, old batteries, car parts and the like would become the
responsibility of the County upon written notification from the Contractor, except for
materials in the "old scrap" pile at Kona. At that site the segregation of all waste will be
the responsibility of the Contractor. At all times Contractor(s) shall process enough
material at each site awarded so that the amount of unprocessed scrap does not
significantly increase anytime during the contract period, provided funds are available.
Contractor shall agree to reasonable height I and tonnage limits to be maintained for
unprocessed and processed materials.
b. Processed metals or other materials if stored at the respective waste metal processing
areas shall be done so in an orderly fashion and shall meet with the approval of the State
and County.
c. The Contractor shall be responsible for hazardous liquids and/or materials, oils, batteries,
mercury switches and other items regulated by the State Department of Health normally
found within vehicles, appliances and other similar items. Such materials shall be
handled and disposed in a manner complying with all applicable County, State and
Federal rules, regulations and laws. Should any other hazardous liquids and/or materials
be encountered or discovered, the Contractor shall be responsible for isolating and
identifying such materials and shall immediately notify the County in writing of its
existence and location. Thereafter such wastes shall become the responsibility of the
County.
IFB 1048 ~ DISPOSAL OF SCRAP METAL SPECIFICATIONS Page 1 of II
d. The Contractor shall be responsible to take all measures necessary to secure his
inventory materials, equipment and facilities while on County controlled properties.
e. The Contractor shall be responsible for all aspects of its operations and for complying
with all applicable County, State and Federal, rules, regulations and laws.
f. The contractor shall be responsible for obtaining all necessary governmental permits for
all phases of its operations within ten (10) days of notification of County's intent to
award a contract. In the case of the Department of Health, evidence of a properly
completed application for operations must be submitted within ten days; additional time
for State of Hawaii processing will be permitted. At present, it is the County's
understanding that a general excise tax license and a State of Hawaii Department of
Heath permit for each processing or storage site are the only necessary licenses and/or
permits, with the obvious addition of such items as appropriate vehicle operators'
licenses, etc. However, should there be current requirements the County is unaware of
or should future legislation at any level mandate additional requirements, it shall remain
solely the Contractor's responsibility to obtain all necessary permits at its own expense.
g. The Contractor's processing facility need not be located at County waste metal
processing areas. However, should a separate facility be constructed, the Contractor
shall accept all vehicles towed by County, commercial tow trucks or private individuals to
Contractor's facility, as well as other metal scrap, which may be deposited there from any
source.
h. Unusable non-hazardous materials arising from Contractors operations may be disposed
in the working face of the County Landfills; however, the Contractor shall make every
effort to recycle such materials. The County will waive Contractor for any tipping fees,
but only for such materials generated specifically at the Contractor's processing site, such
as rubbish found in vehicles.
i. The Contractor shall submit an operations plan with its bid submittal. The County may
reject the bid or require modifications to the plan if the operations plan is incomplete or
is deemed impracticable or otherwise contrary to the best interests of the County as
determined in the sole discretion of the Director of the Department of Environmental
Management. As a minimum, the plan shall include;
IFB 2048 ~ DISPOSAL OF SCRAP METAL SPECIFICATIONS Page 2 of 21
(1) The number and descriptive function of each piece of equipment or vehicle
available (owned or to be acquired) for the operations.
(2) The number of employees on site intended for the operation.
(3) A general description of the means of removal of the junked vehicles and materials
from the County of Hawaii.
(4) The method of shipping processed metal off the island along with estimated
monthly processed tonnage, shipping schedules and intended destination of the
processed metal.
(5) Whether operations will be simultaneous or alternating between the two waste
metal processing areas (if the same Contractor is awarded both) and whether
private property or an area within each waste metal processing area will be utilized.
If County facility is to be used, an indication of space needed and plot plan of
equipment, processing and storage areas shall be included, including the maximum
height and area to be attained of any stacks of processed or unprocessed materials.
j. It shall be the Contractor's responsibility to collect all freon from vehicles, refrigerators
and other appliances. The Contractor shall handle and dispose of all freon in a manner
complying with all applicable County, State and Federal regulations and laws. The
Contractor may also provide for, at his expense, bulk storage of used motor oil and
engine coolants, batteries and tires, which the Contractor shall dispose of in conformance
with all applicable government regulations and prior to the conclusion of the Contract.
k. Any retail, wholesale or other sales activity involving junked vehicles and/or salvaged
parts sales is prohibited on County property and all activities involving dismantling and/or
removing parts of junked vehicles or dismantling parts of appliances for the purpose of
resale of individual parts is not a part of this contract and shall be prohibited from taking
place on County property, without the advanced written authorization of the Director of
Environmental Management.
I. Any vehicle tires attached to or found within junked vehicles shall become the property
of the Contractor and may be disposed of by transporting at Contractor's expense to
storage locations in Hilo and Kona set aside for County's tire processing contractor. Such
tires may also be either recycled by appropriate means within the County, or shipped off-
island for appropriate disposal and/or recycling.
IFB 2048 ~ DISPOSAL OF SCRAP METAL SPECIFICATIONS Page 3 of ZZ
m. It shall be the Contractor's responsibility to remove normal garbage, trash, greenwaste
or other unwanted material found in or attached to the junked vehicles, "white goods"
and miscellaneous metals. The separated trash and garbage, etc., if found to be non-
hazardous, shall be delivered to the working face of either Hilo or Kona landfills by the
Contractor at the Contractor's expense, provided that the County will waive tipping fees
for disposal of such waste; transfer station facilities will not be used for that purpose.
Any vehicles found or delivered at the County waste metal processing areas which are
loaded with abnormal quantities of materials difficult or expensive to dispose of, such as
multiple quantities of batteries, used motor oil in significant quantity, etc., will not be
considered under this paragraph; County will assume responsibility for said unusual
quantities upon notification by Contractor. The Contractor may, upon written notification
and consultation with County personnel, refuse acceptance of any vehicle filled with
abnormal quantities of non-vehicle related trash until such time as the hauler (towing
vendor) of such vehicle removes all non-vehicle related trash.
n. Sites to be made available under this Contract shall be determined, by the County, to be
"clean" under appropriate EPA standards prior to Contractor setting up operations and
shall be inspected and declared "clean" at the conclusion of the Contract prior to the
release of the performance bond. The Contractor shall be responsible, at Contractor's
expense for management, treatment and disposal of stormwater runoff from any
concrete processing pads at either site, whether existing, constructed by Contractor as
additive items to this bid or by third parties contracted by the County. The only
exception to this clause would be existing or new contract pads at any site that are not
used in any manner by the Contractor.
o. The current contract expires January 14, 2003. It is anticipated that a Notice to Proceed
will be issued approximately February 1, 2003, with the understanding that the
Contractor will have up to 90 days to mobilize. These dates may be adjusted according
to how long it takes to process contract documents, how long it takes for the current
contractor to remove his equipment, if necessary, etc., but the ten year period will begin
with the date of the Notice to Proceed. These dates may also be adjusted by the County
as may be necessary to ensure that the work sites are "clean" pursuant to paragraph (n)
above and/or to allow the contractor to procure DOH permits. However, the time limit
for procurement of DOH permits shall not exceed 180 days, after which time the County
may terminate the contract and award the contract to the next lowest bidder or rebid the
contract
IFB 1048 ~ DISPOSAL OF SCRAP METAL SPECIFICATIONS Page 4 of 11
p. At some point in the future, the County may require contractor to issue weight tickets or
other verifications of material received if fees for accepting such materials at landfills are
authorized. Costs for such services will be negotiated with Contractor if needed.
q. The Contractor shall give adequate and reasonable access to any person working on any
County-sponsored project.
2. LOCATION. The Contractor shall remove and dispose of existing and future junked vehicles
and waste metal as specified herein at the Hilo Landfill, Tmk: 3rd Div. 2-1-13:150, Waiakea,
South Hilo, Hawaii and/or the Old Kona Landfill, Tmk: 3rd Div. 7-4-08:16, Kealakehe, North
Kona, Hawaii, and , in future Pu'uanahulu, South Kohala. Approximate location of the waste
metals are shown on the attached Exhibits "A" and "B". It is the intent of the County to award
to either a single contractor for both sites or to two separate contractors; the Kona Contractor
must agree to remove both current and old scrap. In making its award, the County will
award to the lowest bidder for each respective side, provided that the low bid for current
material in Kona also provides a bid for the old scrap.
3. SUBMITTALS. After contract award and prior to the start of any operations, the successful
bidder shall submit two (2) sets of the following to the Solid Waste Division, Department of
Environmental Management, County of Hawaii.
a. WORKING HOURS. Working hours shall be established between the hours of 6:30 a.m.
and 5:00 p.m., unless extended with written approval of County. The Contractor's
working hours, including any revisions which may occur during the course of this
contract, shall be submitted to the County 48 hours before the commencement of any
work.
b. AUTHORIZED REPRESENTATIVES. 48 hours prior to the commencement of any work,
the Contractor shall submit to the County the names, addresses and telephone numbers
of at least two (2) authorized representatives who may be contacted at all times.
c. OPERATING PLANS. Operating plans as submitted with the proposal shall be included,
including the dates Contractor anticipates beginning operations and projected schedules
for removing scrap on both sides of the Island, including the "old scrap" pile at Kona
transfer station. Any changes shall be submitted in advance and approved in writing by
the Department of Environmental Management, in advance, prior to any enactment.
IFB 2048 ti DISPOSAL OF SCRAP METAL SPECIFICATIONS Page S of 11
d. CONSTRUCTION PLANS. If County properties are used by the Contractor, any changes
to the plot plan detailing the siting of equipment, storage areas, facilities, utilities and
security measures to be installed shall be submitted for review and approval.
4. SERVICES OF THE COUNTY. The County shall, without cost to the Contractor, provide the
following:
a. Cooperate fully with the Contractor.
b. Place at the disposal of the Contractor all pertinent information and maps which it may
have in possession or to which it may have access.
c. Determine the areas within the Hilo and Kona Landfills (And eventually Pu'uanahulu)
which may be used by the Contractor for his operations and to provide survey work as
needed to properly delineate such areas.
The County shall be under no obligation to guarantee the quantity of existing or future scrap
metal located anywhere on the island. Nor will the County be responsible for the security or
safety of the Contractor's inventory of materials, supplies, equipment, facilities or personnel.
5. DEMEANOR. The Contractor and his employees are expected to be courteous and polite in all
dealings with the public. Confrontations are to be avoided and all responses to questions and
comments are to be polite.
6. COMPENSATION. The County shall pay the Contractor on the basis of tonnage removed from
the island at the rates set forth herein based upon proper invoices to be accompanied by the
three items listed below as a., b. and c.:
a. A certification indicating the total tonnage of scrap metal removed from the appropriate
County location, weighed on a State of Hawaii certified scale by a State of Hawaii
registered Weigh Master and approved by an appropriate County employee who shall
attest that he/she has witnessed the load being removed and the contents are in fact
only scrap metal. The material must be weighed at a State of Hawaii certified scale
located within the County of Hawaii and within three hours of the date and time the load
has been witnessed as removed from the scrap processing area at a County site by an
authorized County employee. In order to determine that approximately the same
amount of material has been delivered off island as was removed from County sites, both
weight certifications must be obtained prior to any payments being authorized. No
IFB 2048 ~ DISPOSAL OF SCRAP METAL SPECIFICATIONS Page 6 of 11
payment of any kind shall be made for material that has not passed through a County
waste metal processing area unless a specific written authorization is obtained from the
County in advance.
b. A certification indicating an equal total tonnage of scrap metal received and accepted at
a location not within the County of Hawaii, weighed on an appropriately certified scale
by an appropriately registered weigh master, or a bill of lading, American Bureau of
Shipping certificate, or other generally accepted shipping document certifying that an
appropriate tonnage has been consigned to a recognized ocean shipper on a properly
documented vessel.
All tonnages referred to herein shall be considered processed tonnages. Scrap material
and rubbish which is not usable as scrap metal shall not be considered in any
computations for payment or minimum required processing quantities.
c. A copy of the most recent published scrap metal value of the benchmark that was
submitted with the bid as the price basis.
The County shall at all times have the right to determine that material is in fact being removed
from waste metal processing area locations and delivered and accepted by appropriate
depositories and/or users of scrap materials. Any breach of the above stipulation will call for
immediate cancellation of the contract and application of the performance bond to insure that
scrap material has been properly disposed. Payments shall be made upon certified billings for
waste metal taken off-island, within 30 to 45 days following the delivery of a billing or
statement with proper attachments, in quadruplicate, to the using agency. NO PAYMENT OF
ANY KIND WILL BE MADE WITHOUT PROPER DOCUMENTATION AS TO BOTH THE REMOVAL
OF MATERIAL FROM THE COUNTY OF HAWAII AND THE DELIVERY AND ACCEPTANCE OF A
LIKE AMOUNT OF MATERIAL AT AN APPROPRIATE LOCATION ELSEWHERE.
In addition to payments made by the County, the Contractor shall be entitled to retain any and
all revenues generated by the sale of the scrap metal, parts, etc., HOWEVER, unless advance
written authorization is obtained from the Director of Environmental Management,
PROCESSING OR DISMANTLING SCRAP METAL PARTS OR VEHICLE PARTS FOR RESALE IS
NOT A PART OF THIS CONTRACT AND SHALL BE PROHIBITED FROM TAKING PLACE ON
COUNTY PROPERTY AND SALE OF SUCH ITEMS SHALL LIKEWISE BE PROHIBITED ON
COUNTY PROPERTY.
IFB 2048 N DISPOSAL OF SCRAP METAL SPECIFICATIONS Page 7 of 11
7. LIAISON WITH THE COUNTY. The Contractor shall maintain close liaison with the County.
The Contractor shall cooperate with and assist the County whenever possible. The Contractor
shall however, in no event be deemed an agent or partner of the County; and shall not
represent itself to the public as such while performing its duties.
8. CONTRACT EXPIRATION: The Contract will be for ten years from the date of the Notice to
Proceed. At the conclusion of this contract, or upon notice of cancellation for cause or
convenience as provided for herein, the Contractor shall cause all of its personnel, material,
equipment, scrap, rubbish, liquid wastes and any and all other property of Contractor to be
completely removed from County property within thirty (30) calendar days after either the
scheduled contract expiration date or the notice of cancellation. In the event Contractor fails
to completely remove all its property, a $500.00 per day storage charge will commence upon
the 31st day and, if not remitted by the Contractor, shall be deducted from any available
balance of performance bond or payment due for removal of material. Fences, concrete pads,
temporary office or storage facilities and the like, which have been installed with the
permission of the County may remain at the site provided the Contractor obtains written
permission from the County to leave them in place. Such permission may be granted at the
time permission to install the facility is obtained or at any time thereafter. Any and all
construction and improvements installed and/or maintained on the site and paid for as additive
alternatives under this contract shall remain the property of the County and be relinquished by
Contractor in good condition upon termination of the contract. At the conclusion of Contract
period, the County will permit the Contractor a minimum of thirty (30) days to remove material
in process and be paid for subsequent off island shipment, whether due to the end of the
program or the result of a new bid awarded to a different contractor. Any removal period
beyond thirty days shall be allowed only upon written consent by the County which may be
granted or denied in the sole discretion of the Director of Environmental Management.
Material processed but not removed within that period shall remain in place and either be
disposed of by the County or further processed and shipped by a subsequent contractor
without any reimbursement to the original contractor.
9. QUALIFICATION OF BIDDERS:
a. All bidders shall have a minimum of two years experience as a company owner or upper
management of a firm whose primary business is car crushing, metal recovery, recycling,
scrap yard operation or the like. All bidders must include a resume of their applicable
experience with their bids.
IFB 2048 ~ DISPOSAL OF SCRAP METAL SPECIFICATIONS Page 8 of ZS
b. All bidders shall have in their possession, and make available to the Officer-in-charge or
his designated representative for inspection and demonstration all equipment to be used
in the performance of services specified herein, no later than ninety calendar days
following the bid submittal deadline or provide evidence of firm contracts to acquire such
equipment. The County may require the bidder to demonstrate, to the satisfaction of the
Officer-in-Charge, each equipment listed to perform its function and capability prior to
any award. If the equipment is not available within the County of Hawaii, the bidder
shall pay all transportation costs to transport the Officer-in-charge or his representative
to the site(s) where the equipment may be demonstrated or make some other
accommodation acceptable to the County to demonstrate his ability to accomplish scrap
removal. In the event the bidder is unable or unwilling to provide such a demonstration,
or that the demonstration, solely in the opinion of the County fails to insure that the
prospective contractor is capable of providing the services, it is understood and agreed
that such bid may be rejected and award shall be made to the next most advantageous
responsive and responsible bidder.
c. All bidders shall be prepared to demonstrate that they have financial resources that will
enable them to begin operations, process materials and sustain all operations for at least
four (4) months without receiving any County payments. Only owned, tangible assets or
verifiable lines of credit from recognized and federally insured financial institutions will be
accepted as proof of such a demonstration.
10. EVALUATION: Award of contract, if any, shall be based on the sum of unit prices (total cost to
County or total receipt of funds by County) times 6,000 in the case of Hilo and times 6,000 in
the case of Kona current scrap and 1,000 times Kona old scrap. Bidders may offer to remove
material at no charge or pay County a fee for such material, in the event current scrap prices
are conducive to such a bid, but must indicate a benchmark basis (see below). In the event
bidder is offering to pay the County, the word "CONTRACTOR" in any or all of the three bid
price sections on pages 4 and 5 of the proposal and writing the word "COUNTY" above the
crossed out word. It is the intent of the County to award to either a single contractor for both
sites or to two separate contractors; the Kona Contractor must agree to remove both current
and old scrap. In making its award, County will award to the lowest responsive and
responsible bidder for each respective side, based solely on the base bid prices; price
adjustment factors will not be considered in evaluation.
il. PRICING: The bid price shall be based upon a base price of the scrap value of steel, as
published in a nationally recognized source to be listed in the bid, being valued at the most
recent price per ton prior to bid opening. A copy of that publication (or printout if the base is
IFB 2048 ~ DISPOSAL OFSCRAP METAL SPECIFICATIONS Page 9 of11
electronic only) MUST be included with the bid. This price will increase and decrease inversely
proportionately to the scrap price during the life of the contract. (Example: Bid price $50.00,
scrap base price $100.00 per ton at inception of contract. Scrap price goes to $110.00,
County pays $40.00 per ton. Scrap price goes to $90.00, County pays $60.00 per ton. Scrap
price goes to $200.00, Contractor pays County $50.00 per ton.) Price will be adjusted for the
most recent price prior to each barge shipment. The Contract shall be for aten-year period.
The bid price may be adjusted annually on the anniversary date of the Notice to Proceed,
upon request of the bidder based upon factors, which are provided with the bid. For example,
ocean shipping charges, fuel charges, etc., may be listed and defined as a percentage of the
bid price. The current price of the factor must be listed in the bid with a verifiable source of
the price. Upon proof of increase, a corresponding increase in the bid price will be allowed. If
prices which have increased subsequently are decreased, a like decrease in the bid price will
be applied. NO PRICE ADJUSTMENTS WILL BE ALLOWED FOR FACTORS WHICH ARE NOT
LISTED AND JUSTIFIED WITHIN THE ORIGINAL BID. The bid prices given in the proposal
shall be considered base prices and adjusted for every shipment according to the inverse of
the scrap metal price index provided with the bid. No more frequently than annually, on the
anniversary date of the Notice to Proceed, each base bid price may be adjusted, at the request
of the Contractor, to reflect actual increases in the Consumer Price Index. Additionally, the
County will allow the Contractor to adjust the base price for increased costs no more than
once annually on the anniversary date of the Notice to Proceed, provided the basis for such
costs are provided with the bid. For example, the bidder might provide a schedule of current
labor costs per hour and state that each ton of material removed requires 3 hours of labor. If
his labor rate was $20.00 per hour and it increases due to factors beyond the Contractors
control (union contract, state prevailing wage increase, etc.) to $25.00, the County would
allow an increase to the base price of $15.00. Similarly, if the bidder documents that current
ocean freight rates equal $5.00 per ton and there is a price increase of 10%, the County will
allow a $0.50 increase to the base bid price. If the bidder wishes to have the option to
increase prices based on increased costs, the bidder must fully document costs for at least
70% of the base bid price given. Examples of fixed and variable costs may include labor
(including different categories), trucking costs, barge or ocean freight costs, fuel costs,
insurance, interest, and other measurable overhead items. The County reserves the right to
accept, adjust or reject values given, prior to entering into any contract. Adjustment of initial
adjustment factor values shall not affect the base price of the bid. The Director of the
Department of Environmental management shall be the sole and final judge of the
reasonableness and acceptability of initial or annual adjustment factor values. Requests for
price adjustments must be submitted no later than thirty (30) days prior to each annual Notice
to Proceed anniversary date.
IFB 2048 ~ DISPOSAL OF SCRAP METAL SPECIFICATIONS Page 10 of 21
12. QUANTITY OF MATERIAL TO BE PROCESSED: At the inception of the Contract, the
County will issue, along with the Notice to Proceed, a "Certification of Funds", showing the
amount available to be paid to the Contractor for materials to be processed out of the
current fiscal year's funds, which may equal the total of the bid price times the anticipated
6,000 tons on each side plus the "old scrap" anticipated amount in Kona, or may be less.
Contractor shall not exceed the amount of available funds at anv time If
additional funds are allocated and certified additionally for this contract, further materials
may be processed. The County makes no guarantee beyond the lesser of the amount
certified or the amount of materials available at the waste metal processing areas at any
given time. While it is understood that Contractor, due to inclement weather or other
causes beyond Contractor's control, may not process a full 1,000 tons (or 500 tons if
award split between Hilo and Kona) in a particular month, it is the intent of the County to
award the Contract to a Contractor who is capable of processing at least 6,000 tons
annually on each side of the island awarded plus make agreed progress on the "old scrap"
at Kona (if awarded both sides or Kona only). Accordingly, at any time the Contractor's
average tonnage should fall under 500 tons per month for each side of the island,
averaged over time from thirty days following the notice to proceed (plus any mobilization
period) to the present, the County may declare the Contractor in default and bring in such
other Contractor as may be available. Any differences in cost shall be made up with funds
from the original Contractor's performance bond. There is no maximum amount to be
processed annually the quantity available will primarily be determined by the amount of
scrap generated by the public. However, the maximum amount the County will pay
SHALL ALWAYS BE DETERMINED BY THE TOTAL AMOUNT CERTIFIED WITH
THE ORIGINAL CONTRACT AND INCREASES FROM TIME
TO TIME BY WRITTEN ADDENDUM. If at any time the Contractor exhausts the amount of
funds available and no additional funds are appropriated to continue processing, the
Contractor is under no obligation to continue processing operations at either site or
maintain average tonnage processing figures listed herein. However, is the Contractor
does continue to process material over and above the amount of funds appropriated, the
Contractor is at risk and may not be paid for such processing. During Fiscal year 1998-99,
approximately 12,300 tons were shipped, 1999-2000, approx. 8,000 tons and during FY
2000-01, approx. 11,650 tons. FY 2001-02 to date has been approx. 5,560 tons.
IFB 2048 ~ DISPOSAL OF SCRAP METAL SPECIfICATIONS Page I S of 11
SPECIAL PROVISIONS
1. All bids shall be made on the blank form of the proposal annexed hereto and shall be
signed by the bidder with his business address and telephone number. All pages of the
proposal, specifications and these special provisions, including any referenced exhibits
must be returned with the bid.
2. Whenever an article, product, or equipment is specified by the manufacturer, number,
brand, or trade name, it is understood that the words "or equal" follow thereafter. The
burden of proof of equality shall be on the contractor and the decision of the Director of
Finance shall be final.
3. All work (if any) will be performed in a first class workmanlike manner according to
industry standards. The County shall be the sole judge of quality of work and in any
dispute between Contractor and County, the decision of the Director of Finance shall be
final.
4. No bidder may withdraw his bid after the hour set for the opening thereof, or before
award of contract unless said award is delayed for a period exceeding 30 days.
5. Bid price quotation shall include all taxes, transportation costs, equipment, labor, supplies,
insurance, overhead and any and all costs to supply specified services desired at each named
location, except for any items specifically noted within specifications to be supplied by County.
Taxes shall include all applicable taxes, including general excise taxes and use taxes, and exclude
Federal Excise Taxes if any, unless otherwise specified.
6. The County reserves the right to delete, decrease, or increase any individual item or items if
required to do so in relation to funds available or for any other reason.
7. This being a price term agreement Section 3.4 of the General Conditions is hereby amended to
require an amount of $50,000.00 as a performance bond. Said performance bond shall remain in
full force and effect a minimum of two (2) years following the completion of the contract,
including any optional years accepted. In the event there are no outstanding issues or disputes
as to the proper performance of the Contractor, the performance bond will be returned no later
than 30 days after the end of the two-year waiting period.
IFB 2048 ~ DISPOSAL OF SCRAP METAL SPECIAL PROVISIONS Page 1 of 6
8. The County reserves the right to reject any and all bids and to accept the bids in whole or in part
as best suited in the interest of the County, giving due consideration to price, quality of product,
and proven dependability and ability of each bidder with respect to ability to serve the County.
9. Completion, installation or delivery date will be calculated from the date shown on the Notice to
Proceed or the purchase order issued unless otherwise specifically noted.
10. When the word "Standard" is used in the Specifications to describe an item of equipment or an
assembly, it shall be construed to mean that the item or assembly so described shall be the
regular current product of the manufacturer thereof identified by a model or other designation
without the modification or omission of any of its usual parts or the substitution of others
therefore, except as hereafter specified; and the details, capacities, and ratings shall conform in
every respect with the said manufacturer's catalog or other printed matter describing the item or
assembly. "Standard" subassemblies, accessories, fittings and finishes shall be construed to be
those which are regularly furnished as part of the principal unit or assembly and included in the
selling price.
11. The Director of Finance reserves the right to waive and/or accept any minor deviations from
specifications if, in his opinion, such waiver will be in the best interest of the County and that
such waiver shall not affect in any way the standards of performance, operations, capacities or
quality of the equipment offered.
12. All bids received will be time-stamped and deposited in the locked bid box of the Purchasing
Division until the hour of bid opening. Bids mailed in must arrive in the Purchasing Division
before the time of opening; bids received late will be returned unopened. Fax copies of bids will
be accepted with prior approval of the Purchasing Agent should there be good reason for delay.
Complete original signed bid with proper bid bond (if required) must be received within three
working days after bid opening if prior permission to submit a fax copy or otherwise incomplete
bid has been granted.
13. The bidder shall list on a separate sheet of paper any variations from, or exceptions to, the
conditions and specifications of this bid. This sheet shall be labeled "Exceptions(s) to Bid
Conditions and Specifications," and shall be attached to the bid at the front.
HOWEVER, ALL BIDDERS ARE CAUTIONED THAT ANY EXCEPTIONS TO ANY
SPECIFICATION. SPECIAL PROVISION, GENERAL CONDITION OR THE PROPOSAL
ITSELF WILL IN ALL LIKELIHOOD RESULT IN THE BID BEING REJECTED IN
IfB 2048 ~ DISPOSAL OF SCRAP METAL SPECIAL PROVISIONS Page 2 of 6
ACCORDANCE WITH 3-122-33, HAR, and 3-122-97 HAR The only acceptable exceptions are
those which are, solely in the opinion of the County, totally inconsequential to the performance,
characteristics, quality or utility of the requested item, or are of the nature of correcting
typographical errors in bid documents or allowing exception when a specification clearly cannot
be met by any bidder or is in conflict with another specification. Bidders wishing to take any
other exception or requesting a clarification or interpretation regarding any part of the bid
document must submit their request in writing on or before the deadline date provided in the
Notice to Bidders and receive written clarification or authorization for such change or have an
addendum applicable to all bidders issued.
14. Bids should be submitted with all pages of the proposal, specifications and special provisions
complete, plus descriptive information such as brochures or specification sheets where
appropriate. Such material must be clearly marked with a reference as to which item number is
being described. Bids without adequate information to determine exactly what is being offered
may not be considered; the County retains the option to request additional information from
bidders or reject bids without comment or explanation should there be not enough information to
determine the offer.
15. Out-of-state bids will be increased to reflect the amount of State of Hawaii General Excise Tax
they would be liable for should they be doing business within the State. The lowest responsible
bidder, taking into consideration the above increases, shall be awarded the contract; but the
contract amount of any contract awarded shall be the amount of the bid offered and shall not
include the amount of said increase.
16. Payment will be made as soon as practical in the normal course of business upon proper
invoicing and satisfactory delivery and acceptance of goods and/or services. Invoices shall be
mailed or delivered to the using agency in quadruplicate along with all required documentation as
required in Section 6 of Specifications.
17. Examination of Job Site: It will be assumed all bidders are thoroughly familiar with the work at
hand. If any conflict exists between these specifications and verbal instructions from County
personnel, these specifications shall prevail. Prospective bidders who feel there is a conflict must
notify the Purchasing office, no later indicated on Notice to Bidders, stating in writing the
perceived conflict and requesting that a clarification by addendum be issued. No site inspection
will be conducted; the Department of Environmental Management may be contacted for any
information regarding location of facilities or aspects of service; ALL BIDDERS WILL BE
PRESUMED TO BE THOROUGHLY FAMILIAR WITH ALL ASPECTS OF THIS INVITATION FOR BID.
IFB 2048 ~ DISPOSAL OF SCRAP METAL SPECIAL PROVISIONS Page 3 of 6
18. Any protest regarding procurement law or procedure shall strictly follow the procedure described
in chapter 126, Hawaii Administrative Rules, Department of Accounting and General Services,
Subtitle 11, Procurement Policy Board. All protests must be filed in writing to William Takaba,
Chief Procurement Officer, County of Hawaii. It shall be the responsibility of any protester to
review all public documents relating to this IFB or RFP and his or any other vendor's contract
award within five days of the date the information or action, which is the basis of the protest,
became available for public inspection and file all protests within that period. Any protest
regarding the content of this solicitation must be properly filed prior to the date set for the
receipt of offers. While the County may make efforts to notify all participants of awards, failure
to receive such notification shall not relieve any aggrieved bidder of their responsibility of
reviewing public records on a timely basis, and filing their protest within five days of the date of
"Notice of Award" is posted on the bulletin board in the Purchasing Division lobby area, Room
118, 25 Aupuni Street, Hilo, Hawaii.
No other action or proceeding involving this contract shall be commenced by either party
except in the Circuit or District Courts of the Third Circuit, County of Hawaii, State of
Hawaii; nor shall any action commenced in such court be removed or transferred to any
other state or federal court.
19. Any contract entered into as a result of this bid proposal shall be signed by a person authorized
to sign and be duly notarized. Additionally, if the Contractor is a partnership or corporation, a
copy of the appropriate partnership or corporation resolution authorizing that individual to enter
into contracts on behalf of the partnership or corporation shall be provided by the contractor with
its executed contract.
20. The "General Terms and Conditions for Goods and Services," including exhibits of appropriate
contract and bond documents, dated July 1, 1994, shall be a part of any contract entered into as
a result of this proposal. All bidders are responsible to be familiar with these general terms and
conditions, a copy of which is on file at the Purchasing Division and will be made available to any
interested person upon request at no charge. Where any conflict might appear, these Special
Provisions shall have precedence over the General Terms and Conditions and the Specifications
of this bid shall have precedence over either.
21. The Director of Finance may, at any time, require a bidder to demonstrate that it has adequate
equipment, facilities and personnel to perform the work required by the agreement. The Director
shall be the sole judge of the qualification of any bidder and his decision shall be final.
IFB 2048 ~ DISPOSAL OF SCRAP METAL SPECIAL PROVISIONS Page 4 of 6
22. The Director is authorized to investigate the financial status, experience, equipment and records
of each bidder. The Director is further authorized to require any other appropriate evidence and
information from any bidder that relates to its ability to perform its obligations under the
agreement.
23. Bidders which are unable to demonstrate that they have had substantial, tangible experience in
the scrap industry as an owner or manager, as required by Specification paragraph number nine
are very likely to have their bids rejected.
24. Prior to beginning any work under this agreement insurance requirements MUST be met. Failure
to provide a certificate of insurance naming the County as ADDITIONAL INSURED within ten days
may result in disqualification.
25. The Contractor shall reimburse, save, defend and hold harmless the County of Hawaii, and all of
its officers, agents, employees, guests or business visitors from and against all costs, expenses,
damages and attorney's fees resulting from any and all claims, demands, suits, actions, or
proceedings for property damage or personal injury, including death, arising out of, resulting
from, or in connection with the operation of the contract by the Contractor, irrespective or
notwithstanding that the negligence of the County, its officers, agents, or employees are alleged
to have caused or contributed to such property damage or personal injury. Under no
circumstances with the County indemnify or hold harmless the Contractor. Bids which require a
reciprocal agreement will be rejected
26. Prior to the execution of this agreement, the Contractor shall furnish evidence of insurance
coverage by submitting to the Director of Finance a liability policy, including coverage of, but not
limited to, automotive liability, general liability and workers compensation insurance. Liability
limits shall not be less than $1,000,000.00 for bodily injuries per occurrence and not less than
$50,000.00 for damage to property per occurrence. The County shall be named as additional
insured on all automotive and general liability policies and certificates to that effect must be
provided the Director of Finance prior to beginning work under this contract. The Contractor
shall also furnish a waiver of subrogation from his workers compensation insurance which bars
the insurer from attempting to hold the County responsible for any injury to Contractor's
employees. All expenses connected with the procuring of such insurance shall be borne by the
Lessee. Failure to provide insurance within ten (10) days may result in award of contract to next
lowest responsible bidder. Upon demand, the Contractor shall also furnish a copy of all said
IFB 2048 ~ DISPOSAL OF SCRAP METAL SPECIAL PROVISIONS Page 5 of 6
insurance policies, complete with endorsements certifying that the County has been named
additional insured.
27. The Contractor shall not, without written consent of the County, sublet, assign, hypothecate or
mortgage this contract agreement or any rights thereunder; any consent given by the County
shall not operate as a waiver of this condition for future subletting, assignment, hypothecating or
mortgaging.
28. TAX CLEARANCE: All successful bidders, including out-of-state bidders, must apply to the Hawaii
State Tax office and the Internal Revenue Service in conformance with HRS, 103-53, for a tax
clearance prior to an award being made. This being a price term agreement with the final
payment being difficult to determine, a tax clearance prior to final payment will not be required.
In the event an apparent successful bidder is unable to furnish appropriate certificates within ten
(10) calendar days of being requested to do so, the County will proceed to award to next lowest
bidder who shall furnish said certificates. It is not required, but strongly suggested that bidders
furnish tax clearances with their bids.
29. It is understood and agreed that any services to be provided in accordance with the terms of this
contract may be terminated immediately, in whole or in part, upon a finding by the county that
the services must be provided by public employees pursuant to Civil Service Laws or that such
services will be discontinued. It is further understood that should such a finding be made, the
County will not be liable under this contract for any resulting damages, and such a termination
will not be considered a breach of this agreement.
30. The County reserves the right to delete, decrease or increase any individual item or items
if required to do so in relation to funds available or any other reason. This being a price
term agreement, it is understood that quantities of services are strictly estimates and no
guarantee of any given amount. NO QUANTITY MAY BE REQUIRED, even through
Contracts are completed. This clause refers to the price agreement nature of the contract.
However, upon certification of funds, the Contract will become in full force and effect for
the amount up to that certified amount and contractor will be paid accordingly upon
proper processing and shipment of material. In the event the certified funds are
exhausted, for example near the end of a fiscal year, the contract will remain in effect, but
no quantity will be required and payments will be suspended until such time as additional
funds are certified by the Director of Finance
IFB 2048 ti DISPOSAL OF SCRAP METAL SPECIAL PROVISIONS Page 6 of 6
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Harry Kim William Takaba
Mayor Director
County of Hawaii Nancy Crawford
Depury
PURCHASING DIVISION
DEPARTMENT OF FINANCE Bill Gray
25 Aupuni Sheet, Room 1 I8 Hilo, Hawaii 96720-4252 Purchasing Agent
(808)961-8231 Fax (808)961-8248
December 26, 2002
TO: All Prospective Bidders
FROM: Director of Finance
SUBJECT: REQUEST FOR PROPOSAL NO. 2048: PRICE AGREEMENT FOR
REMOVAL AND DISPOSAL OF JUNKED VEHICLES AND WASTE METAL
FROM THE COUNTY OF HAWAII FOR THE SOLID WASTE DIVISION,
DEPARTMENT OF ENVIRONMENTAL MANAGEMENT, COUNTY OF
HAWAII
ADDENDUM NO. 1
On Page 5 of Proposal, please add the following to the last paragraph at the bottom of the
page(marked
"The County's goal is to have this material removed within the shortest
possible time hopefully within two to four years. The amount to be removed
quarterly not to exceed 15% of the total initial volume. will be determined
primarily by the funds available for this Durpose and the amount of the
successful bidder's unit price."
On Page 1 of Specifications, please add the following after the fifth sentence in paragraph
1.a.:
"At that site the segregation of all waste will be the responsibility of the
Contractor. Contractor may establish a small area at the site to accumulate
non-metalic waste arior to Contractor's delivering to landfill in truck-load
quantities. At all times..."
The deadline for receipt of proposals is hereby postponed until Friday. January 17. 2003.
at 2:00 p.m. Proposals already submitted may be revised by written notice, which must be
delivered to the above office or post-marked prior to the deadline for receipt of proposals.
Proposals that do not acknowledge this addendum will be accepted and the addendum
included in any ensuing contracts.
WILLIAM TA CABA
Director of Finance