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HomeMy WebLinkAboutCOM 0021.042 2002-2004Harry Kim 4lavor DATE: County of Hawaii'-',.' OFFICE OF AGING Hilo Lagoon Centre, 101 Aupuni Street. Suite 342. Hilo. Hawaii 967204262 Phone 18081961-8600 • Fax(80819614603 Hanama Place, 75-5706 Kuekini Highway, Suite 106. Kailua-Kana liaxal) 96740-1751 Phone (8O8) 327-3597 • F&%(808)317-3599 January 3, 2003 TO: .lames Y. Arakaki Council Chair and Council Members VIA: Dean�na, SSa�ak ontroller �t_d FROM: Alan Parkef, Executive on Aging RE: NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 01-<5, Section 7(1) Ol' "Ite Name of Grant Program: Area Plan on Aging Alan R. Parker f_xecutn e on Aging n r,— Grantor: Dept. of Health, Executive Office of Aging County Grantee Department or Agency: Hawaii County Office of Aging Grant No. (IF KNOWN): HA -2003-1(N) Amount of Grant: $1,113,144.00 Amount of County Match: $120,000.00 County Rev. & Exp. Account Numbers: #3301.04 & #010-411-5411.09 to 10 - $703,444.00 (HCOA) 0301.01 & #010-481-5483.010 .03 - $301,200.00 (HCNP) #3301.15 & #010-481-5481.010 .03 - $108,500.00 (CSE) Grant Period (Commence. & Completion): July 1, 2001 to June 30, 2003 Purpose of Grant: To provide the supportive social services, recreational and cultural programs, congregate and home delivered nutrition services. in-home services. and preventive health services described in the State approved Area Plan for the County of Hawaii. Is final report required by grantor? [X Yes []No Notification attached: © Yes D No, beca09mm. No. , I� File No. R V r)_ Ref. To: �� ® Form NGA 601 Ref. Date �� :In Area Agency on Aging BENJAMIN J. CAYETANO GOVERNOR September 25, 2002 TO FROM: SUBJECT: STATE OF HAWAII EXECUTIVE OFFICE ON AGING NO, 1 CAPITOL DISTRICT 250 SOUTH HOTEL STREET, SUITE 406 HONOLULU. HAWAII 96813-2831 Alan Parker County Executive Hawaii County Office of Aging Marilyn R. Seely Director Executive Office on Aging MARILYN R. SEELY DIRECTOR TELEPHONE NO. (808) 586-0100 FAX NO. (808)586-0185 CONTRACT NO. HA -2003-1-N, SUPPLEMENT NO. 1 Enclosed are three (3) copies of contract HA -2003-1-N, Supplement No.1 between the Executive Office on Aging and Hawaii County Office of Aging. Please obtain the appropriate signatures and return all three (3) copies to the Executive Office on Aging for further processing as soon as possible using FedEx or Express Mail. Thank you for explaining the following: 1) The 11 people on the KC waitlist as of 6/30/02, who were listed as needing home delivered meals, will be served through your Title III, C2 funds. It was also clarified that sometimes the waitlist reflects people waiting for final processing of paperwork and not people who cannot be served due to the provider's lack of capacity. Thus, the waitlist is not a true indication of need. 2) The $42,316 for Title II113, Support Services, was expected, since funds are allowed to be transferred from Title III, Cl, and C2, when the support service need is present. Transfers also are allowed only at the end of the Federal Fiscal year. The transfer of funds from C1 may not significantly affect FFY 03 meals counts, since C2 funds will pay for more home delivered meals. EQUAL OPPORTUNITY EMPLOYER Alan Parker September 25, 2002 Page 2 At this time, Big Island has 14 congregate sites, which are meeting the current demand. The decrease in Cland C2 meals of 543 meals, as of June 30, 2002 compared to June 30, 2001, may be due to Ain Like attracting congregate diners from the Waimea site. In this case, it does free up CI funds for support services and people are still receiving meals. You may want to look at other sites where Alu Like is collocated to work out collaborative recreational/health promotion activities as well as sharing of meal participants. In addition, the number of new congregate participants enrolling is less than those who no longer attend. Demographics on the island have changed. Perhaps a new site may be needed in Puna and this may be explored in the next area plan, pending the availability of funds. The Mountain View congregate site has been closed and an alternate site in Ocean View is being used. If you should have any questions, please contact Elvira Lee at (808) 586-7297. Thank you. EL:ta Enclosures STATE OF HAWAII SUPPLEMENTAL AGREEMENT NO. 1 TO AGREEMENT HA -2003-1-N (EOA's Primary Contract #) This Supplemental Agreement No. 1 , executed on the respective dates indicated below, is effective as of September 30 2002, between the Department of Health State of Hawaii (the "STATE"), by its Director. Executive Office on Aging (Insert title of State officer executing agreement) whose address is 250 South Hotel Street, Suite 406, Honolulu, Hawaii 96813 and County of Hawaii, by and through its County Council and its "PROVIDER"), a government entity , business address and taxpayer identification number are: Hawaii County Office of Aging 101 Aupuni St Room 342 Hilo, Hawaii 96720 TIN 99-6000567 RECITALS A. WHEREAS, the STATE and the PROVIDER entered into an Agreement No. HA -2003-1-N (Insert agreement number or other identifying information) dated July 1 , 200 2 , whereby the PROVIDER agreed to provide the goods or services described in the Agreement, and B. WHEREAS, the parties now desire to amend the Agreement, NOW, THEREFORE, the STATE and the PROVIDER mutually agree to amend the Agreement as follows: (Check applicable box(es)) ❑ Amend the SCOPE OF SERVICES according to the terms set forth in Exhibit "A", which is attached hereto and is incorporated herein. ❑ Amend the TIME OF PERFORMANCE according to the terms set forth in Exhibit "C", which is attached hereto and is incorporated herein. ® Amend the COMPENSATION AND PAYMENT SCHEDULE according to the terms set forth in Exhibit "B", which is attached hereto and is incorporated herein. Amend the SPECIAL CONDITIONS according to the terms set forth in the Supplemental Special Conditions, which is attached hereto and incorporated herein. A tax clearance certificate from the State of Hawaii ❑ is ® is not required to be submitted to the STATE prior to commencing any performance under this Supplemental Agreement. A tax clearance certificate from the Internal Revenue Service ❑ is ® is not required to be submitted to the STATE prior to commencing any performance under this Supplemental Agreement. Unless amended herein, the Agreement shall remain in full force and effect. I IN VIEW OF THE ABOVE, the STATE and the PROVIDER execute this Supplemental Agreement No. 1 by their signatures below. STATE EXECUTIVE OFFICE ON AGING RAF Its Director PROVIDER COUNTY OF HAWAII By _ Its Mayor, County of Hawaii APPROVED BY: aL"6"—' Hawaii County Office of A ing County Executive APPROVED AS TO FORM AND LEGALITY: Deputy Corporation Council County of Hawaii APPROVED AS TO FORM: Deputy Attorney General State of Hawaii "Evidence of Authority of the Provider's representative to sign this Agreement for the Provider must be attached. State of PROVIDER'S ACKNOWLEDGMENT SS. County of ) On this day of appeared 200_, before me personally known, who being by me duly sworn, did say that he/she is the to me personally '151 the PROVIDER named in the foregoing instrument, and that he/she is authorized to sign said instrument on behalf of the PROVIDER, and acknowledges that he/she executed said instrument as the free act and deed of the PROVIDER. Notary Public My commission expires: 2 c z m y o 0-<>Z CDow C) o 3 o m s CD o — � — 7l cn Q aO D z -� C m M D M �c n m w mCnC) (D c- c 3 � D7 CD _. �. c 3 o cn v (Dz = A m � m D * z � -i — m mv a ma + m o m " — o v o (D a m m x D (D a (D o c M 0 a 0O D m 0 O D0 M m D m n o D a m a 0 m o Do Q -i N 2) y c c D o . w o v, 0 m O � 0 O = zI v m- Y � C: nO o0 D cn 5. 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