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Home My WebLink AboutCOM 0021.043 2002-2004 g,ny K~ Darryl J. Oliveira MgrOr Fire Ckiej '4p• ••;,,,i> Desmond K. Wert' w Duty Fve CFief ~ountp of ~a~af `i FIRE DEPARTMENT 25 Aupuni Street • Suite ]03 • Milo, Ilawai`i 96720 (808) 961-8297 • Fax (808) 96i-8296 - DATE: December 18. 2002 TO: James Y. Arakalci Council Chair and Council Members VIA: Deanna Sako. Controller /u~a~~ /yak FROM: Fire Deparben[ RE: NOTIFICATION OF GRANT AWARD Compliance with Ordinance No. 02-76, Section 7(1) Name of Grant Program: Emergency Response Plan Update Grantor: U.S. Dept of Transportation & Hawaii State Emergency Response Commission County Grantee Department or Agency: Hawaii County Fire Department Gmn[ No. (IF KNOWN): Amoun[ of Grant 31,200 Amount of County Match: 0 County Revenue & Expenditure Account Numbers: 3305.18,3302.53, 010-221-5221.62 Grant Period (Commencement & Completion): until completed Purpose of Grant: Preparation & update of the Hawaii County Emergency Response Plan as required by the Hawaii Emergency Planning and Community Right-[o-Know Act, HRS 128E Is final report required by grantor? ®Yes ~ No Notification attached: ®Yes 0 No, because Comm. No. ~ • p\I Cp File No. ~ ~ D Ref. To: .rte = o~t Ref. Date .~A~.1 ~ 2003 Memorandum of Agreement ~ between the Hawaii State Emergency Response Commission, State Civil Defense, Oahu Civil Defense Agency and the Hawaii County Local Emergency Planning Committee Purpose and Scooe This Memorandum of Agreement (hereinafter "MOA") establishes a cooperative framework for the funding of the project to update the Hawaii County Local Emergency Planning Committee (hereinafter "Hawaii County LEPC"), as approved by the Hawaii State Emergency Response Commission (hereinafter "HSERC") at its meeting on August 10, 2001. t rit The Hawaii Emergency Planning and Community Right-to-Know Act, Hawaii Revised Statutes 128E and the MOA between the HSERC and each Local Emergency Planning Committee (hereinafter "LEPC") require the preparation and annual update of the local emergency response plan by each LEPC. Funding Protocols The total cost of the project is anticipated to be $17,000 to update the Hazard Assessment portion of the Hawaii County LEPC plan that will provide an assessment of off-site risks associated with chlorine and anhydrous ammonia. The HSERC approved the funding of which twenty percent (20%) or $3,400 shall be provided by the HSERC and eighty percent (80%) or $13,600 shall be provided by the Department of Transportation Hazardous Materials Emergency Preparedness (HMEP) Planning Grant through the State Civil Defense (SCD). The Hawaii County LEPC shall invoice the respective State Departments for not more than the amounts stated above in accordance to the schedule of payments as provided in the contract for the Project. Any allocated funds that are not expended shall be reimbursed to the respective State Departments at the twenty percent (20%) and eighty percent (80%) proportion. Any expenditures beyand the above stated $3,400 and $13,600 shall be the responsibility of the Hawaii County LEPC. ' lines The Hawaii County LEPC is responsible for the following: • Selection of a qualified consultant for the Project. Provide contract oversight and ensure "Scope of Services" is being accomplished in accordance to the contract. 9~2,"I.oa~. Dv. (3outav+, lbyoi' ~astnipra, '~tral, ~i'IY~ . MOA Page 2 • Provide payment to the consultant for services rendered. Provide invoices to the HSERC and SCD. Follow alt necessary procurement procedures. Provide progress reports and expenditures to the HSERC and SCD. • Provide a written final report and expenditures to the HSERC and SCD. • Provide the HSERC and SCD with proof of payment to the consultant. The HSERC is responsible for the following: • Provide twenty percent (20%) funding of HSERC approved projects to the Hawaii County LEPC upon receipt of invoice for consultant services. The SCD is responsible for the following: • Provide eighty percent (80%) funding of HSERC approved projects to the Hawaii County LEPC upon receipt of invoice for consultant services. Sixty percent (60%) of the SCD funding shall be paid when the project is 80% completed. The remaining twenty percent (20%) shall be paid upon completion of the project. O t The Hawaii County LEPC is responsible for utilizing the subject funding for the purposes of completing the Project. The Hawaii County LEPC shall provide written documents produced by the Project consultant to the HSERC and SCD upon request. The Hawaii County LEPC is responsible for submitting a written Project summary along with each invoice, describing the progress and work accomplished during that work period, and will provide a written progress report at each meeting of the HSERC. Amendments and Effective Date This MOA may be amended by agreement of each signatory. This MOA will remain in effect until completion of the Project. _ MOA Page 3 This MOA is effective upon signing by the HSERC Chair, the Vice Director of State Civil Defense, the Hawaii County Fire Department Fire Chief, and the Chair of the Hawaii LEPC, r V Gary GIII Date Chair, Hawaii State Emergency Response Commission Edward 7, Teixeira Date Vice Director of Civil Defense AUG 1 2002 ~rryl liveira Date Fire Chief, Hawaii County Fire Department SEP 5 2002 J n E. Bowen Date Chair, Hawaii Locai Emergency Planning Committee APPROVED AS TO FORM: Deputy Attorney General, State of Hawaii Date APPROVED AS TO FORM AND LEGALITY: Deputy Co oration Counsel, Hawaii County of Hawaii Date L 1114/LGGL 11: J7 DUDDDI DL7D 1"1 f1RC UCl'I rriuG u< - Memorandum of Agreement between the Hawaii State Emergency Response Commission, Hawaii State Civil Defense, and the Newell County Local Emergency Planning Committee Purpose and Scope Tnis Memorandum of Agreement (hereinafter "MOA") eatabllahes a cooperative framework for the funding of the project to update the Emergency Response Plan of the Hawaii County Locai Emergency Planning Committee {hereinafter "Hawaii County LEPC"), as approved by the Hawaii State Emergency Response Commission (hereinaRer "HSERC"). Authority The Hawaii Emergency Planning and Community Right-to-Know Aet, Hawaii Revised Statutes 128E and the MOA between the HSERC and each Local Emergency Planning Committee (hereinafter "LEPC") rsqulrs the preparation and annual update of the local emergency response plan by each LEPC. Fundipg, Protocols The total cost of the project is anticipated to be $14,200 to evaluatY and update the Hazard Assessment portion of the Hawall County LEPC plan that will provide an assessment of emergency response cepabllitles for hazardous materials releases, The HSERC approved the funding of which twenty percent (20%) or $2,840 shall be provided by the HSERC and eighty percent {80%) or $11,380 shall be provided by the Department of Transportation Hazardous Materials Emergency Preparsdneae (HMEP} Planning Grant through the State Civil Defense (SCD). The Hawafl County LEPC shall invoice the respective State Departments for not more than the amounts stated above in accordance to the schedule of payments as provided in the contract for the Protect, Any allocated funds that are not expended shall be roimbursed to the respective State Departments at the twenty percent (20%) and eighty percent (80%) proportion. Any expenditures beyond the above stated $2,840 and $11,360 shall be the responsibility otthe Hawaii County LEPC. Outdslinss The Hawaii County LEPC is responsible for the following; • 6slection of a qualified consultant for the Protect. • Provide contract oversight end ensure "Scope of Services" is being accomplished in accordance with the contract. 11(14/2tltlZ 11; X79 2tlE961819E HI FIRE UEP~ PAGE 93 , + Provide payment to the consultant for services rendered. Provide Invotcae to the HSERC and SCQ. • Follow all necessary procurement procedures. Provide progress reports and expenditures to the HSERC and 5CD. Provide a written final report and expendturea to the HSERC and SCD, Provide the HSERC and 5CD with proof of payment to the consultant. The HSERC is responsible for the following: Provide twenty percent (20°~) funding of HSERC•approved projects to the Hawaii County LEPC upon recelpi of Invoice for coneukant services. The SCD is responsible for the following Provide eighty percent (60%) funding for HSERC approved projects to the Hawaii County LEPC upon receipt of invoice for coneukant SirvlCes. Sixty percent (60~/°) of the 5CD funding shall be paid when the project is 80°k completed. The remaining twenty percent (20°k) shall be paid upon completion of the project. Over ht 'fns Hawall County LEPC is responsible for udlizing the aubJect funding for the purposes of compleflng the Projett The Hawaii County LEPC shall provide written documents produced by the Project consultant to the HSERC and SCD upon request, The Hawaii County LEPC is responsible for submitting a written Project summary along with each invoice, describing the progress and worts accomplished during that work period. and wilt provide a written progress report at each meeting of the HSERC. Amendments and Effective Data This MOA may be amended by agreement of each signatory. This MOA wilt remain in effect until completion of the Project. L1/14/'1 tl0'1 11: d9 F306961929E HI FIRE DEP' PAGc 04 This MOA is effective upon algning by the HSERC Chair, the Vice Director of State Civil Defense, the Hawaii County Fire Department Fira Chiaf, and the Chair of the Hawaii County LEPC. Gary v].1 Ddte Chair, xawail State Emergency Reaponae Comm:salon Edward T. Teixeira Date vice nireccor of Civil DeLenae Dazryl Oliveira Date Fare Chaef Hawaii County Fire Department ~GL ~ l - /4 7-- .r hn B aowen Date C.`,ai r, Kawaii County :,ocal 6margerc}' Dianning Committee AP?ROVED A9 :O FORM: Deputy Attorney General. 9c ate of xawaii Date AFFF.OV~D A9 TO FORM AN.'i LEGALITY: Deputy Corporation Couceel: County of xawaii Date