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Home My WebLink AboutCOM 0021.069 2002-2004 vv Harry Kim Lawrence K. Mahuna .1~lurur w Police Chfr( Harry S. Kubojiri • ••'•'oi'w~+~ Depup' Police (~hief County of Hawaii POLICE DEPARTMENT }49 Kapiolani Street Hilq Hawaii 96720d99A 18U8) 935-331 I Fax (808) 961-S8G9 January 17, 2003 TO JAM S Y. ARAKAK COUNCIL CHAIR AND COUNCIL MEMBERS FROM HA S. BO IRI, DEPUTY POLICE CHIEF SUBJECT FINAL REPORT Name of Grant Program: Domestic Violence/Sex Crimes Database State Department of the Attorney General Crime Prevention and Justice Assistance Federal or State Grantor: Division County Grantee DepartmenUAgency: County Police Department Grant No.: 00-WF-3 Amount of Grant: $44,461.00 Amount of County Match: $11,115.00 County Revenue & Expenditures Acct 010-201-5219.84 & 3302.79 Grant Period: August 1, 2001 -December 31, 2002 Goals: See attached Objectives: See attached Outcomes or Results: See attached Comm. No. ~~jj File No. ['7U Ref. To: FC Ref. Date JAN 2 2 2003 Department of the Attorney General Resource Coordination Division PROGRESS REPORT CLOSING REPORT Project No.:00-WF-3 Project Title: Domestic Violence/Sex Crimes Database Agency: Hawaii County Police Department Person Completing Report: Ronald Paul Phone: (808)961-8883 Project Period: August O1, 2001 to December 31, 2002 (extended) Report Period: August O1, 2002 to December 31, 2002 Date of Report: January 19, 2003 A. PROJECT DESCRIPTION This project is designed to establish a database for Sex Crimes in the County of Hawaii based on the established Domestic Violence database created from a previous project. A secondary goal is to provide comprehensive case management to monitor the status of investigations within the County. B. GOALS AND OBJECTIVES 1. Maintain a database of domestic violence offenders in Hawaii County. --DV database has been updated and distributed to all commands in September, 2002. Database input ceased in November, 2002, with the termination of the Administrative Services Assistant due to Civil Service rules. Future project funding will include data input as required of this project. 2. Establish a true repeat offender listing for domestic violence offenders. Also provide regular updates of the listing once it is established. --The DV repeat offender listing has been updated and distributed to all districts on October 25, 2002. This update required data analysis of the DV database as well as the Criminal Justice Information System (CJIS) conviction data. 3. Maintain 100°s case management and tracking on domestic violence related investigations in the County. --A11 reported cases of domestic violence are reviewed by the DV Unit and this review is done within 30 days of the report. All incoming reports are cro:;s-checked with the Daily Bulletin to insure accuracy. Any missing reports are reported to the appropriate commands for further action. All reports (1000) are accounted for that is assigned to the Unit. All reported offenses are accounted for through the third quarter of CY2002. 4. Establish and maintain a Sex Crimes database for all reported sex crimes offenses within the County. --The Sex Crimes database was fully functional as of April, 2002. The database is current through the third quarter of CY2002. Data has not been maintained since the termination of the Administrative Services Assistant. 5. Provide in-service training to field operations personnel to increase awareness of the database systems. --All affected commands received in-service training on the availability of the DV and SA database and its use as an investigative tool. 6. Reduce by 50% the number of suspended domestic violence investigations as compared to the same period for the previous year. --For CY2001, there were two suspended cases assigned to the DV Unit. In CY2002, there was only one suspended case. Because of the mandatory reporting requirements for schools and medical practitioners, there will always be a small number of suspended cases. These problems arise when a report is initiated and the victim refuses to provide any information to the investigator. We are willing to recognize this and accept that about 1$ of reported cases will be problematic. A similar pattern shows up when analyzing Violation of Order investigations as well. 7. Maintain 1000 case management and tracking of sexual assault related investigations in the County. All reported cases of sexual assault are reviewed by the Sex Crimes Unit and this review is done within 30 days of the report. All incoming reports are cross-checked with the Daily Bulletin to insure accuracy. Any missing reports are reported to the appropriate commands for further action. The case management and tracking is current through the third quarter of CY2002. No case management or tracking was conducted after the termination of the Administrative Services Assistant. C. PROJECT ACTIVITIES All reported offenses of Abuse of Family and Household Members and Violation of Order for Protection investigations are reviewed and input into the DV database. This input is current through the third quarter of CY2002. This activity ceased with the termination of the Administrative Services Assistant on November 15, 2002. A true repeat offender for DV cases was developed by the Administrative Services Assistant and was updated prior to her termination. This list involved manually checking the conviction data for each offender and is used as a tool to immediately identify repeat offenders and potential felony abuse offenders. The Sex Crimes database was established on schedule and implemented shortly after its creation. The database was used primarily by the Sex Crimes investigators in the Juvenile Aid Section, as patrol investigators rarely do sex assault investigations on a regular basis. The data is current through the third quarter of CY2002. A case management system based on the DV model was created and maintained for all assigned sex crimes investigations in the Unit. The case management data was kept current (less than 30 days old) through the third quarter of CY2002. The case management system for assigned DV cases was continued and is kept current through all of CY2002. Eight in-service sessions were conducted with field operations personnel on the availability and usefulness of the compiled data. The data was distributed to all commands and updated quarterly for redistribution. The Administrative Services Assistant created and distributed a list of incomplete, missing, or pending reports to appropriate field commands on a monthly basis. The last report was in October, 2002. Appropriate closures were made for all flagged reports as of November, 2002. Monthly reports for pending sexual assault cases were unnecessary, as all- investigations were referred to the Sex Crimes Unit and properly accounted for. D. PERFORMANCE INDICATORS The repeat offender listing was compiled ahead of schedule and updated as required. The listing was distributed to all field commands . All other parameters of case management and data input was updated and maintained as required. This was kept current until the departure of the Administrative Services Assistant. We were able to maintain 100°s of case management and database information through the third quarter of CY2002, the latest available complete data as of the termination of the ASA. The Unit personnel were able to double the number of in-service sessions pertaining to available data. A total of eight in- service sessions were conducted and awareness of the available data seemed to be common amongst field operations personnel, as inquiries increased from zero in 2001 to about 10 inquiries in 2002. Monthly reports for pending cases were made through October, 2002. All problematic reports were accounted for as of November, 2002. E. PROBLEMS ENCOUNTERED It has become increasingly obvious that the Domestic Violence and Sex Crimes Units require the services of the Administrative Services Assistant to continue addressing the needs of victims at current levels. It is anticipated that without periodic reports, current data, and proper case management, the goals and objectives outlined in this project will suffer significant losses. The clerical and data analysis function keeps investigators on task and monitors progress on a regular basis. The efficiency of the Units suffers without clerical oversight. Budget constraints prevent the adoption of the Administrative Services Assistant into a permanently funded position. The advantage of the position is clearly demonstrated through the success of this project. This demonstration project will provide ample evidence of the necessity of the ASA to meet the continuing needs of the Domestic Violence Unit and the Sex Crimes Unit. Prepared by: ona P Z u 14, 2003