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Home My WebLink AboutCOM 0117.005 2002-2004 LETTER OF TRANSMITTAL DATE: February 19, 2003 TO: Susan -Legislative Auditors FROM: Dept. of Pazks & Recreation County of Hawaii Via: Council Members 101 Pauahi Street, Suite 6 Hilo, Hawaii 96720 WE ARE SENDING YOU THE FOLLOWING ITEMS: Contract Plans SpeciScations Copy of Corresp6ndence Other X See Below i ti yrP 1 10/15/O1 Memorandum from Dennis Lee, Director, DPW - 1 10/02/01 E-Mail from Dixie Kaetsu, Managing Director 1 09/05/01 Memorandum from Glenn Sadayasa, Superintendent of Parks Maintenance THESE ARE TRANSMITTED: For Approval Approved as Submitted Resubmit for Approval For Your Use Approved as Noted Submit for Distribution X As Requested Returned for Corrections Return Corrected Documents For Review and Comment by: Other REMARKS: G1omm. No. ~ ~7• S ~ ~ l~/'~l~ltl/~ COPY TO: ~ N~/C' SIGNED: P~tricia Engelhard, Director Ref. To>t!~?M e'0~1'I~/f >ar. na..F~ 2 0 2 VHSY Of ryq~ 40•.' - 9 rA '.I Harry Kim I' j~l L Dennis K. W. Lee Mcryor r, ~ Direc'mr ~T1f•Of NP.N'~~ ~D12IT~'~I IT~ ~2l~ll~tt - DEPARTMENT OF PUBLIC WORKS 25 Aupuni SlreeQ Room 202 • Hilo, Hawaii 96720-4252 (NOS) 961-8321 • Fax (808) 961-8630 MEMORANDUM DATE: October 15, 2001 TO: Pat Engelhard, Director Parks and``nRne.creation Department ~ALA/V1~ FROM: Dennis K. W. Lee, P. E., Director SUBJECT: LAND SWAP WTI'H MEADOW GOLD PROPOSAL P & R Baseyard Property on Railroad Avenue As directed by the Mayor, I am responding to a proposal of a land swap with Meadow Gold (see enclosed email dated October 2, 2001, and the memorandum from Glenn Sadayasu to you dated September 5, 2001). A field visit was conducted on October 1Q, 2001, by you and I [o assess this proposaL~The detailed assessment on the properties are enclosed. The Department's recommendation is to move forward with this land swap. The Department of Parks and Recreation will truly benefit from this action. The detailed assessment specifies a few follow-up actions to better define the agreement and reduce liability to the County of Hawaii in accepting the Harada property. Detailed Assessment on Land Swa~Proposa] Meadow Gold to Acquire P & R Property P & R to Acquire Harada Property Meadow Gold to Acquire P & R Property Meadow Gold property is under General Lease 5-4662 between State of Hawaii and James C. Wo (see enclosed lease agreement). "fhe property is 61,779 square feet in size (1.418 Acres). The property is used to process milk and is consistent with the lease use condition of general industrial purpose. The lease. term is 55 years, commencing on August 28, 1980 and terminating on August 27, 2035. For the first 20 years, the lease rent is $27,200 per year. The 20`x', 30`x, 40`x', and 50`~ year lease rents are redetermined. Memo to Pat Engelhard Page 2 October 15, 2001 According to the email message, Meadow Gold proposes to increase milk processing capacity and is interested in acquiring part of P & R Baseyard property (see enclosed Executive Order No. 2283). The P & R property up for land swap is mostly vacant, containing an open equipment garage and hazardous materials shed. The exact size for acquisition by Meadow Gold is unknown and requires a land survey by Public Works to determine the exact size. The approximate size is 0.3 acre (150' x 90'). The equipment garage requires relocation and the hazardous material shed reyuires demolition as part of the land acquisition by Meadow Gold. Y & R to Acquire Harada Property Harada Property is under General Lease No. S-4665 between the State of Hawaii and H. Harada Contractors, Inc. (see enclosed lease agreement). The property is 44,374 square feet in size (1.019 Acres). The property is used as the construction business site, including the business office, equipment and materials storage site, and repair/maintenance shop and is consistent with the ]ease use condition of general industrial purpose. The lease term is 55 years, commencing on August 28, 1980 and terminating on August 27, 2035. For the first 20 years, the lease rent is $22,500 per year. The 20"', 30"', 40"', and 50`h year lease rents are redetermined. The site visit found the property being cleaned (see enclosed TMK). Two old structus~es were demolished and materials and equipment were scattered over the property. A warehouse building is located on the north side of the property. It is old and needs rehab work (rust maintenance mostly). It is large enough to meet P & R needs. Also on the property is a hazardous materials storage shed. It is about twice the size of the one existing on the P & R property and will take very little effort to bring it up to OSHA standards. A drywell sump is located between both structures and adequate for drainage of that property. The south side of the property requires new fencing, about 256 linear feet. The improvements to existing structures on the Harada property will not cost a lot of money. The possible contamination soil clean-up may be extensive, as witnessed by oil spots over the property. Rodney Harada has done a hazardous waste evaluation of the property in 1988. He will pass this document on to me. The lease agreement specifies that the premises be strictly clean and sanitary. It also specifies that Harada comply with all County, State and Federal laws. Harada will be responsible for any clean up. Rodney Harada had indicated during the site visit that they will clean the property off of all materials and equipment. He wants to sell t#~e warehouse for $]29,000. He is not asking anything for the hazardous materials storage shed. DKWL:jjs Engelliarii,.Patr~cia '~11~ From: Kaetsu, Dixie ^ ~ Sent: Tuesday, October 02, 2001 7:29 AM C To: Engelhard, Patricia Subject: RE: Exchange of Land with Meadow Gold Sounds interesting to me. Harry's in Kona today. Tomorrow I'll mention to him and get his reaction. I think we can add it to discussion on County lands scheduled for Oct 9. Thanks for the update. S[P-05-2001 WED 1241 PM P&R lntenance 808 961 8725 P, O1 ~ i',( DEPARTMENT OF PARKS & RECREATION Director PARKS MAINTENANCE DIVISION Dep Dir ~ Planner Accounting September S, 2001 6~ Personnel ll' To: Patricia Engelhard, 'Director !~'~,Ks I ~ iL w{ e,, ~P" A-~.~ ° Yi' YK~ From: Glenn Sadayasu ~ ~ 1 Re: Land Swap with Meadow Gold ~C^3v I was approached by David Yee, Manager of the Meadow Gold Dairies plant that is situated next to our baseyard. He informed me that they would be interested in obtaining a portion of our baseyard directly situated behind their plant for future expansion, They would like to build a freezer and warehotue on that particular property. This would be the most ideal situation for them because of the location and elevation of the land. David had an interesting proposal that I thittk would be beneficial for us as well as serve their needs. The prbpoeal was suggested by Harry Yada of DLNR. Meadow Gold offered to purchase the land across the street which is presently occupied by Harada Construcion and swap that land with the Parks Maintenance portion behind their plan[.. The property is leased from the state and has about 35 years more before the lease expires. Harada Construction is Crying to sell the leasehold property and will terminate their business, The lot is about 1.2 acres. Kenneth Furuta and 1 went to inspect the property with David and the sales representative fiom Brilhante Realty. There is a building with an office, storeroom, and mechanical repair area. Another concrete building houses all of the gasoline, oil, and other chemicals, All other buildings and materials in the property would be cleared out by Harada before they move out. It is a nice set-up Chat would be ideal for our construction crew and possibly the tractor mower crew. I informed David that such a decision to swap would probably be made by the Mayor and County Council. Should such a deal be approved, I don't know how long the process would be to finalize it, I ant sure you would want to get more information on this matter before deciding to confer with the Mayor. I can arrange a meeting with David Yee for a tour of the _ properties involved and their preliminary proposals. Please let me know, c~ G Cn _ i Thank youl c~ ; _ti a