HomeMy WebLinkAboutCOM 0140.001 2002-2004Harry Kim
oti or
February 28, 2003
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaii 96720
(808)961-8234 • Pax(808)961-8248
Honorable James Arakaki, Chairperson and
Members of the County Council
Hawai'i County Council
25 Aupuni Street
Hilo, Hawai'i 96720
Re: Progress and Status Reports
William Takaba
Director
Nancy E. Crawford
Depuq• Director
The budget and program reviews for the County of HawaiTs Departments and Agencies
will begin on March 13, 2003. 1 am enclosing a booklet containing the reports entitled,
Six Month Progress Report on Program Objectives for FY 2002-03 and Final Status
Report on Program Objectives for FY 2001-02. These reports provide information to the
members of the County Council so they may evaluate our program accomplishments for
the first 6 months of the current fiscal year and for the last fiscal year 2001-02.
Should you have any questions or need more information, please let me know. Thank
you very much.
William Takaba
Director of Finance
AP ROVED:
Harry Kim
Mayor
Enc.
Comm. No.
File No
Ret. To: _F...,C-
Ref. Date r tH 23
COUNTY OF HAWAII
f
f
Departmental & Agencies'
SIX MONTH PROGRESS REPORT ON
PROGRAM OBJECTIVES FOR FY 2002-03
and
FINAL STATUS REPORT ON
PROGRAM OBJECTIVES FOR FY 2001-02
Table of Contents
Within each of the following departmental, agency, or fund section, contains the:
• Six Month Progress Report on Program Objectives for FY 2002-03 (white pages)
• Final Status Report on Program Objectives for FY 2001-02 (yellow pages)
1. Aging
2. Civil Defense Agency
3. Civil Service
4. Corporation Counsel
5. County Council/Clerk
6. County Physicians
7. Data Systems
8. Elderly Activities
9. Environmental Management
10. Finance
11. Fire
12. Liquor Control
13. Management
14. Mass Transit Agency
15. Miscellaneous Accounts
16. Parks & Recreation
17. Planning
18. Police
19. Prosecuting Attorney
20. Public Works
21. Research and Development
22. Highway Fund
23. Sewer Fund
24, Cemetery Fund
25. Bikeway Fund
26. Beautification Fund
27. Vehicle Disposal Fund
28. Solid Waste Fund
29. Golf Course Fund
30. Geothermal Relocation Revolving Fund
31. Housing Fund
32. Geothermal Asset Fund
I
AGING
AGING
AGING
Non -Contracted Services
1. Caregiver Support.
a. To enable 200 caregivers of older persons to provide quality care by providing
them with 300 hours of information and assistance, counseling, respite services
and other means of support (supplemental services).
10% (21) of caregivers were served with 28% (84) of hours of services.
b. To enable caregivers of older persons to receive appropriate and useful
information and training by providing 80 family and professional caregivers with
educational and training opportunities by coordinating 3 workshops.
337% (270) of caregivers were served with 66% (2) of workshops.
c. To increase caregivers or older person's knowledge of and access to caregiver
information and support services by providing 20 sessions of public education for
at least 700 persons.
114% (800) of caregivers were served with 5% (1) of sessions.
2. Community -Based Planning. To empower 100 senior citizens in ten major
communities on the Big Island with the organization and leadership skills to perforni
community-based planning through Community Voices Councils.
66% (66) of senior citizens in 90% (9) of major communities participated in
organization and leadership sessions.
3. Database Development and Maintenance. To continuously update the needs of
75% of older individuals 60 years of age and older living in Hawaii County who are
registered in the Hawai'i County Office of Aging's database, and to annually track
the services provided to 5,500 older individuals.
69% (18,000) of older individuals have been successfully converted and
transferred from the WANG based SCIS database to the newly installed PC
based SAMS2000 HCOA database. In addition, 57% (3,150) were tracked while
they received eldercare services.
Six Month Progress Report on Program Objectives for FY 2002-03
AGING
AGING
Non -Contracted Services (continued)
4. Education/Training. To enable older persons to receive the highest quality of care
by providing 150 caregivers and service providers with opportunities to attend 3
training workshops.
38% (57) of older persons and service providers were served with 100% (3) of
training workshops.
5. Home Modification. To enable 50 frail/vulnerable older persons to remain safely
within their homes by providing them with 100 units of in-home safety items or home
modifications to improve safety, accessibility and sanitation.
14% (7) of older persons were served with 12% (12) of units of home
modifications.
Services Contracted to Private/State Agencies
1. Case Management. To assist 680 frail/vulnerable older persons to live safely within
their communities by providing them with 10,000 hours of assessment, counseling,
diagnosis, service coordination, and follow-up.
56% (382) of older persons were served with 43% (4,316) of hours of services.
Kupuna Care. To enable 1,075 older persons to have access to programs and
services that are needed to live independent and dignified lives by providing them
with 45,000 units of adult day care, case management, personal care, home -delivered
meals, attendant care, chore, homemaker/housekeeper, and assisted transportation
services.
28% (300) of older persons were served with 58% (26,209) of units of Kupuna
Care services.
3. Public Education. To increase the older person's knowledge of and access to
community resources by providing 4,000 persons with 36,000 units of information.
Outcome measure: At least 23% who receive information will be positively linked to
services.
52% (2,100) of older persons were served with 58% (21,000) of units of
information. Linkages will be assessed annually.
Six Montb Progress Report on Program Objectives for FY 2002-03
AGING
AGING
Services Contracted to Private/State Agencies (continued)
4. Legal Services. To enable 250 senior citizens to obtain and receive benefits to which
they are entitled by providing them with 1,750 hours of information on entitlement
programs, the legal process, and individual rights.
32% (79) of senior citizens were served with 54% (937) of hours of services.
Transportation. To enable 250 older persons to attend a congregate meal site three
to five days per week, and shop for food and personal necessities at least once a week
by providing 55,000 units of transportation.
113% (283) of older persons were served with 57% (31,540) of units of
transportation.
Six Month Progress Report on Program Objectives for FY 2002-03
AGING
AGING
Non -Contracted Services
1. Caregiver Support.
a. Enable 200 caregivers of older persons to provide quality care by providing them
with 300 hours of information and assistance, training, and other means of
support.
406 (203%) of caregivers were served with 492 (164%) of hours of services
b. Enable 30 frail/vulnerable older persons to remain safely within their homes by
providing them with 30 units of home modifications to improve accessibility,
safety, and sanitation.
70 (233%) of older persons were served with 176 (586%) home modifications.
2. Community -Based Planning. Empower 100 senior citizens in nine major
communities on the Big Island with the organization and leadership skills to perform
community-based planning through Community Voices Councils.
100 (100%) of senior citizens in 9 (100%) of major communities received
training in organization and leadership skills.
3. Database Development and Maintenance. Continuously update the needs of 75%
of all persons 60 years of age and older in Hawaii County and keep track of services
being provided to 5,500 individuals annually.
Updated needs of 22,000 elderly; tracked 6,229 (113%) individuals.
Education/Training. Enable older persons to receive the highest quality of care by
providing 350 caregivers and service providers with opportunities to attend 10
training workshops.
Provided 775 (221'%x) of caregivers and service providers with 18 workshops.
Partners in Eldercare. Improve the communication and efficiency of 600
individuals (Partners in Eldercare) serving older persons by providing in-service
training, network news and facilitating joint program planning and interagency
coordination.
Office of Aging plans to update and print the Partners in Eldercare directory
when funds are available.
Final Status Report on Program Objectives for FY 2001-02
AGING
AGING
Services Contracted to Private/State Agencies
Case Management. Assist 680 frail/vulnerable older persons to live safely within
their communities by providing them with 10,986 hours of assessment, counseling,
diagnosis, service coordination, and follow-up.
Provided 812 (119%) of older persons with 12,500 (113%) of hours of services.
2. Kupuna Care. Enable 1,075 older persons to have access to programs and services
that are needed to live independent and dignified lives by providing them with 50,270
units of adult day care, ease management, personal care, home -delivered meals,
attendant care, chore, homemaker/housekeeper, and assisted transportation services.
Seventy-five percent of persons receiving services through the Kupuna Care program
will show an improved ability to remain in their own homes.
Provided 1,234 (1141/4,) of older persons with 51,345 (102%) of units of Kupuna
Care services.
3. Public Information. Increase the older person's knowledge of and access to
community resources by providing 4,000 persons with 36,000 units of information.
At least 23% who receive information will be positively linked to services.
Provided 4,000 persons with 36,000 units of information.
According to readers' feedbacks received by the contractor and Office of Aging,
a great majority found that the publication provided them with meaningful and
useful information about services and benefits available to older individuals. A
marked increase in interest and readership of the newsletter prompted the
Office of Aging to increase the number of copies to be printed monthly by 500 in
the next contract year.
4. Legal Services. Enable 350 senior citizens to obtain and receive benefits to which
they are entitled by providing them with 1,787 hours of information on entitlement
programs, the legal process, and individual rights.
Provided 201 (57%) of senior citizens with 1,879 (105%) of hours of services.
5. Transportation. Enable 250 older persons to attend a congregate meal site three to
five days per week, and shop for food and personal necessities at least once a week by
providing 55,000 units oftransportation.
Provided 317 (127%) of older persons with 60,039 (109%) of units of
transportation.
Final Status Report on Program Objectives for FY 2001-02
AGING
AGING
Contracts to the Elderly Activities Division, Department of Parks & Recreation.
(Note: Funds provided to the Elderly Activities Division are deposited directly to its
respective accounts and the figures below are based on reports received.)
1. Chore. To enable 75 frail/vulnerable older persons to live safely within their homes
by providing them with 4,066 hours of chore services.
Provided 61 (81%) of older persons with 4,795 (117%) of hours of services.
2. Congregate Meals. To maintain or improve the nutritional status, social well-being,
and general health of 1,000 older persons by providing them with 94,444 meals in a
congregate setting over a 12 -month period. Seventy percent of congregate meal
participants will show an improvement in their nutritional risk assessment scores.
Provided 969 (97%) of older persons with 84,444 (89%) of congregate meals.
Nutritional risk assessment scores are unavailable due to a change in data
system. Baseline data was newly established this year with the new data system.
Employment. Improve the financial well-being of 42 older individuals by providing
them with part-time employment opportunities, and placing at least 6 enrollees in
unsubsidized works.
Provided 43 (102%) older individuals with part-time employment opportunities,
and placed 8 (1330/4) enrollees in unsubsidized employment.
4. Home -Delivered Meals. To assist 275 homebound elderly to remain at home by
providing them with 44,026 meals which meet 1/3 the daily recommended dietary
allowances. Seventy percent of home -delivered meal participants will show an
improvement in their nutritional risk assessment scores.
Provided 506 (184%) homebound elderly with 50,730 (115%)) of home -delivered
meals. Nutritional risk assessment scores are unavailable due to a change in data
system. Baseline data was newly established this year with the new data system.
Information and Assistance. To increase the older person's knowledge of and
access to community resources by providing 3,500 persons with 10,000 units of
information. At least 12% who receive information will be positively linked to
services.
Provided 4,731 (135%) of older persons with 14,527 (145%) units of information.
A total of 1,789 referrals were made of which 808 (45%) were successfully linked
to appropriate services.
Final Status Report on Program Objectives for FY 2001-02
AGING
AGING
6. Nutrition Education. To improve or maintain the health and nutrition of 1,200 older
persons by providing them with 300 units of nutrition education services.
Provided 1,248 (104%) of older persons with 300 (100%) units of services.
7. Outreach. To assess the needs of 1,050 older individuals who do not currently
receive services. At least 10% of those assessed will be positively linked to services.
At least 30% of seniors assessed will use the discount listing that is handed out as part
of the outreach service.
Assessed the needs of 1,215 (115%) of older individuals.
According to the results of an in-house evaluation, 91% of responding clients
(n=150) found that outreach services provided to them were very useful. Fifteen
percent (15%) of respondents attributed finding and accessing eldercare services
in the community from the outreach efforts of Coordinated Services for the
Elderly staff. In addition, 60% of respondents indicated using the discount
listing at least once.
8. Transportation. To enable 150 older persons to attend a congregate meal site three
to five days per week, and shop for food and personal necessities at least once a week
by providing 17,000 units of transportation. To enable 1,000 older persons to have
access to medical, health, and other community resources by providing 33,000 units
of transportation services.
Provided 168 (1 l2%) of older persons with 17,000 (100%) of units of congregate
meal site transportation.
Provided 1,225 (123%) of older persons with 37,574 (114°/x) of units of
transportation services.
9. Volunteer Services. To enhance the mental and physical health of 994 persons 55
years of age and older by providing them with meaningful volunteer opportunities.
Ninety percent of volunteers responding to an annual RSVP evaluation will indicate
that they enjoy their volunteer work, feel that they are being productive, and/or are
appreciated. Volunteers will provide 130,000 hours of volunteer service to the
community.
Provided 1,387 (139%) persons with volunteer opportunities. Volunteers
provided 159,523 (122%) hours of volunteer service to the community.
Final Status Report on Program Objectives for FY 2001-02
2
CIVIL DEFENSE., AGCY
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
1. Continue to review and update tsunami evacuation maps.
This is an ongoing program.
Continue the priority of working with all segments of the community in developing
emergency -response plans.
a. Work with the public sectors in hazard/risk awareness and response preparedness.
Review and update Police, public works, fire and parks Standard Operating
Procedure (SOP).
b. Continue to coordinate and participate in emergency preparedness exercises.
c. Continue to coordinate and participated in training for emergency response.
This is an ongoing program.
3. Continue to work with Department of Education regarding new facilities being
available to expand our shelter program.
This is an ongoing program.
4. Continue to administer Office of Justice Program (OJP) Grants for Weapons of Mass
Destruction (WMD) Program.
This is an ongoing process, until the completion of the grant.
5. Continue the development of an emergency response plan with the Department of
Water Supply to insure water availability should there be a portion or islandwide
power disruption over an extended period.
This is an ongoing process. We will continue to look for grant money to assist us
in completing this plan. Funds needed to complete the entire plan are
approximately $2.5 million.
6. Finalize the County of flawai`i Terrorism Plan (will bean annex to the County
Emergency Operations Plan [EOP]).
As soon as approval is granted by the mayor's office we will submit the
Terrorism Response Plan to County Council for approval. Only after County
Council approval will the Terrorism Response Plan be annexed to the County
Emergency Operating Plan.
Six Month Progress Report on Program Objectives for FY 2002-03
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
7. Complete the County of Hawaii Hazardous Materials Plan (will bean annex to the
County EOP).
As soon as approval is granted by the mayor's office we will submit the
Hazardous Materials Plan to County Council for approval. Only after County
Council approval will the Hazardous Materials Plan be annexed to the County
Emergency Operating Plan.
Six Month Progress Report on Program Objectives for FY 2002-03
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
Continue the development of a supply and storage system at the civil defense
warehouse for all emergency equipment and supplies.
This has been completed.
2. Continue to review and update tsunami evacuation maps.
We are currently working with Data Systems to update our tsunami evacuation
maps. We hope this can be completed in the next six months.
Continue the priority of working with all segments of the community in developing
emergency -response plans.
As to date, we have completed the following exercises:
a. Continue to coordinate and participate in emergency preparedness exercises.
Hospital Exercises 3
Kona Community Hospital
North Hawai'i Community Hospital
Kohala Hospital
School Tsunami Evacuation Exercise I
Chiefess Kapiolani Elementary School
Airport Exercises 2
Hurricane Exercises 1
and others as required.
Terrorism Exercise in Washington D.C.
Hawaii Electric Light Co. Terrorism Exercise
Police Recruit Training — Recruit Class #60
b. Continue to coordinate and participate in training for emergency response for the
following: Orchidland Community Association, Forest Solutions, Waikoloa
Community Association, care homes and others as required.
This is, also, ongoing. We have meetings at least once a year and in some
cases quarterly. We have also added, Hawaiian Ocean View Estates, Kapoho
Beach Lots. We have hospital drill planning for Ka'u Hospital, North
Hawai'i Community Hospital, Hilo Medical Center, Kohala Hospital, and
Kona Community Hospital. We also have emergency response planning for
Hilo Union School, Hualalai Academy and Kamehameha Preschools and
Kamehameha School Hawaii Campus (Kea'au).
Final Status Report on Program Objectives for FY 2001-02
CIVIL DEFENSE AGENCY
CIVIL DEFENSE
4. Review and expand shelter programs for Hawaii County. Finalize plans for three (3)
schools, Kea`au Elementary, Kea`au High, and Kealakehe High, once construction is
completed.
Inspection of the above schools has been completed, they are now part of our
shelter program.
Continue to administer Office of Justice Program (OJP) Grants for Weapons of Mass
Destruction (WMD) Program.
Since September 11, 2001, this program has taken on additional importance. We
are in the second year of purchasing equipment. We are aggressively trying to
get this done as soon as possible.
6. Continue the development of an emergency response plan with the Department of
Water Supply to insure water availability should there be a portion or islandwide
power disruption over an extended period.
Both the Department of Water Supply and ourselves are continuing to look for
grant money to start this program. We need approximately $2.5 million.
7. Complete the County of Hawaii Terrorism Plan (will be an annex to the County
Emergency Operations Plan [EOP]) by June 30, 2002.
The plan has been completed and sent to the Mayor's office for approval.
8. Complete the County of Hawaii Hazardous Materials Plan (will bean annex to the
County EOP) by June 30, 2002.
The plan has been completed and sent to the Mayor's office for approval.
Coordinate the replacement and upgrading of the Kawaihae #1 outdoor warning siren,
and the addition of an outdoor warning siren for the Kehena area. Plans will be
completed by .lune 30, 2002.
The contract for the replacement and upgrade of the Kawaihae #1 outdoor
warning siren has been awarded. However construction has been delayed, due to
the new location of the siren. Construction plans for a warning siren for the
Kahena area has also been awarded. Construction should start hopefully before
the end of the year.
Final Status Report on Program Objectives for FY 2001-02
SERVICE
CIVIL SERVICE
CIVIL SERVICE
1. Review and process position redescription reviews within five workdays of receipt.
A total of 159 requests for position redescription reviews were received and
processed within five workdays of receipt.
2. Review and process reallocations for recruitment within 30 workdays of receipt.
A total of 36 reallocation requests were received and processed within 30
workdays of receipt.
3. Represent the Mayor in collective bargaining as required within time limits
prescribed by law.
This is work in progress. Negotiation process initiated with all bargaining units
for contracts effective 7/01/03 — 6/30/05. Negotiations required by law to be at
impasse by January 31, 2003. We have represented the Mayor at all meetings
and negotiation sessions required thus far to complete the process within the
time limits prescribed by law.
4. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step
3 appeal.
11 new grievances were heard. Action taken (decision and/or settlement) within
60 days on seven cases. Two cases were recently received and are pending step 3
meetings (still within the 60 -day limit). One case is pending finalization of a
settlement agreement between the Union and department involved. One case
has been held in abeyance at the request of the Union pending a step 2 decision
on another grievance.
5. Develop and deliver contract interpretations, advisories, and procedures on a
quarterly basis.
No interpretations, advisories, or procedures were distributed in first quarter.
Instead, assistance was provided to departments in developing new Internal
Complaint Procedures, as required by Act 253 and the County's new
Administrative Rules. New procedure on Terminations developed in second
quarter (pending distribution with other personnel procedures being developed
by this department).
Six Month Progress Report on Program Objectives for FY 2002-03
CIVIL SERVICE
1.
CIVIL SERVICE
6. Conduct monthly training on appropriate subjects.
This objective is duplicative of objectives numbers 12, 14, and 29. Therefore,
this objective should be eliminated.
7. Answer all written departmental inquiries relating to the administration and
interpretation of all collective bargaining agreements and executive orders within 14
days from date of request if it does not require inter -jurisdictional action, 30 days if it
does.
One written inquiry received (on interpretation of BU 13 out-of-state per diem
provision), and responded to within 14 day limitation.
8. Provide background and other technical information required by the Corporation
Counsel's Office for the arbitration of grievances within 14 days from the date of
request.
Corporation Counsel's Office requested information and assistance on two
grievances that were arbitrated. Both requests were responded to within the 14
day limitation.
9. By September 30, 2002, develop and sponsor an annual pre -retirement workshop for
County and State employees.
Annual pre -retirement workshop was held September 12 for two hundred
participants
10. By June 30, 2003, develop and sponsor an annual clerical seminar for County
employees.
To be completed.
11. Conduct county -wide training needs assessment survey by May 30, 2003.
To be completed.
Six Month Progress Report on Program Objectives for FY 2002-03
CIVIL SERVICE
CIVIL SERVICE
12. Conduct or contract 12 training courses in leadership and supervisory development,
personal skill building, and service management every quarter. Of the 48 courses
conducted, 1/3 of the courses shall have been held in Kona.
Sixty-seven courses have been offered, forty-three in Hilo and twenty-four in
Kona. Seven courses have been cancelled due to nonparticipation, four in Hilo
and three in Kona
13. Provide organization development support and facilitation to all departments in the
areas of teambuilding, conflict management, mediation, strategic planning, work
process flow analysis, and other areas within 45 days of a request to do so.
Provided facilitation support to various departments on seventeen occasions,
nine of which were strategic planning sessions. Provided mediation services to
departments on five occasions. Provided executive coaching sessions to senior
management in various departments on seven occasions. All requests were met
within 45 days.
14. Provide Violence in the Workplace training on a quarterly basis.
Three "Violence in the Workplace" courses have been offered, two in Hilo and
one in Kona. Two courses were cancelled due to nonparticipation.
15. By December 30, 2002, facilitate an annual employee awards program.
Annual employee awards program facilitated on November 1, 2002.
16. Publish monthly County newsletter.
Six newsletters published, July —December.
17. By October 30, 2002, coordinate the placement of CVE students within the County.
15 students were placed in the 15 CVE student helper positions by October 30,
2002.
18. Conduct agency audits on personnel files, temporary assignment records, etc. One
audit within each 45 -day period.
Agencies Audited: Environmental Management, Planning, Public Works and
Water.
Six Month Progress Report on Program Objectives for FY 2002-03
CIVIL SERVICE
CIVIL SERVICE
19. Review and audit properly completed and submitted payroll certification forms within
5 workdays of receipt.
Number of properly completed transactions: 1764
Number of properly completed transactions
that took longer than five workdays: 15
99.2% of properly completed transactions processed within live workdays.
The office moved on December 5, 2002, and forms were not processed on that
day, causing a backlog. The 15 transactions that took longer than 5 workdays
were received on December 9, 2002, and processed within 6 workdays.
20. Review and act upon properly completed and submitted Flexible Spending Plan
change in status forms within two workdays of receipt.
Number of properly completed forms: 101
Number of properly completed forms that
took longer than two workdays: 0
21. Establish eligible lists as follows:
(a) Within 3-1/4 months for those recruitments requiring only a written examination
or a training and experience evaluation (T&E).
31 out of 33, or 94% of eligible lists were established within 3 '/o months.
Two (2) eligible lists were not established during the 3 `/ month timeframe
because of our move to Aupuni Center.
(b) Within 4 months for those recruitments requiring a written examination and a
training and experience evaluation (T&E).
One (1) eligible list was not established within the 4 mouth timeframe
because of our move to Aupuni Center.
(c) Within 4-1/2 months for those recruitments requiring a written examination or a
training and experience evaluation (T&E) and a performance test.
No recruitments were conducted during this period requiring a written
examination or training and experience evaluation (T&E) and a
performance test.
Six Month Progress Report on Program Objectives for FY 2002-0
CIVIL SERVICE
CIVIL SERVICE
22. Certify (refer) names from available eligible lists to employing department within 5
workdays from receipt of the request for the list.
166 requests were received and for all 166 requests we certified (referred) names
within 5 workdays.
23. By June 30, 2003, drug test a minimum of 50% of all fire fighting personnel, 50% of
employees with CDL covered under Federal DOT rules.
Of approximately 274 firefighting personnel, 68 (24.8%) random drug tests have
been performed.
Of approximately 118 employees subject to Federal DOT rules, 30 (25.4%)
random drug tests have been performed.
24. By June 30, 2003, alcohol test a minimum of 10% of all fire fighting personnel, 10%
of employees with CDL covered under Federal DOT rules.
Out of approximately 274 firefighting personnel, 26 (9.4%) random alcohol tests
have been performed.
Out of approximately 118 employees subject to Federal DOT rules, 11 (9.3%)
random alcohol tests have been performed.
25. By June 30, 2003, with the assistance of third party adjusting services (as
recommended in 2001 audit) reduce the number of workers' compensation claims by
50%.
The number of workers' compensation claims being handled by the County
Workers' Compensation Branch has been reduced by 58 % (from
approximately 800 in July of 2001 to 338 as of 12/16/02). The Parks &
Recreation, Golf Course and Police Department claims (totaling 333 as of
12/16/02) have been referred out to third party adjusters (State Workers'
Compensation Division) for claims handling.
Six Month Progress Report on Program Objectives for FY 2002-03
CIVIL SERVICE
CIVIL SERVICE
26. Act upon workers' compensation claim matters within time limitations prescribed by
law and rules of the state department of labor and industrial relations.
The Workers' Compensation Branch continues to act upon workers'
compensation claims matters within time limitations prescribed by law and the
rules of the State Department of Labor and Industrial Relations. However, four
cases were completed after the prescribed time due to procedural problems
between the operating departments and the workers' compensation branch.
We are developing a claims procedures manual which is expected to facilitate
better inter -departmental communication, and assist the Division in meeting
time limitations prescribed by law.
27. By December 2003, design and implement a viable county -wide modified duty or
return to work program for employees who by reason of a work related injury are
temporarily unable to return to their normal duties and responsibilities.
Although we have not yet designed a county program, the County is currently
following, and using as a model the State Workers' Compensation Branch
"Return to Work Priority Program". As such, the County Workers'
Compensation Branch has returned 3 employees to modified duty between July
1, 2002 and December 31, 2002. We may design and adopt a county program
following the State Program.
28. By June 30, 2003, conduct 24 random safety inspections of county facilities and
operations.
Between July and December 2002, four (4) Inspections of county facilities and
operations were conducted.
The Division is currently working with the Environmental Management
Department, Division of Solid Waste in the coordination of a HIOSH (Hawaii
Occupational Safety and Health. Education and Training Branch) courtesy
inspection of the Solid Waste Division facilities and operations both landfill and
transfer stations). Inspections of the Hilo facilities/operations are tentatively
scheduled for the first week of March 2003. The remaining inspections will be
scheduled and completed by June 30, 2003.
Six Month Progress Report on Program Objectives for FY 2002-03
CIVIL SERVICE
CIVIL SERVICE
29. Develop and implement monthly health and safety training classes.
Twenty eight (28) safety training classes were coordinated or conducted by the
Safety Division between July and December 2002.
30. Provide monthly accident and equipment damage reports to departments and
agencies.
A monthly accident and equipment damage report is prepared, and, we are
reviewing whether monthly or quarterly circulation to Departments and
Agencies would be more appropriate.
31. Provide monthly advisories on OSHA standards to departments.
Advisories have been issued to Departments each month from July through
December 2002.
32. Establish safety committee(s), as appropriate, and conduct, coordinate, or participate
in regular safety committee meetings to review county safety policies and practices to
make recommendations thereto. Safety committee(s) to meet, as a minimum, on a
quarterly basis.
UPW Safety Committee, which is chaired by the Personnel Program Specialist
meets bi-monthly (met in July, September, and November 2002, and January
2003). Continuing to work with Departments to form departmental safety
committees.
33. Evaluate and refine the video display terminal examination program by September
30, 2003.
We are continuing to evaluate the video display terminal examination program
for the county. Recommendations as to any modifications will be made prior to
September 2003.
34. Approve, within five working days of a properly completed request, requests for
purchase of safety equipment.
One hundred and ten (110) requests for purchase of safety equipment were
received between July and December 2002, and all were approved within five
working days.
Six Month Progress Report on Program Objectives for FY 2002-03
CIVIL SERVICE
CIVIL SERVICE
35. Monitor and evaluate the employee assistance program on a quarterly basis. As may
be appropriate, extend the EAP contract or send out a request for proposal 90 days
prior to the expiration of the EAP contract.
The Personnel Program Specialist monitored and evaluated quarterly reports in
September and December which were submitted by the County EAP provider
(Hawaii Employee Assistance Services). Determination to extend the contract or
send out a request for proposal will be made during the third quarter of the
fiscal year.
Six Month Progress Report on Program Objectives for FY 2002-03
CIVIL SERVICE
CIVIL SERVICE
1. Review and process position description reviews within five workdays of receipt.
139 requests received; 100% of requests processed within five workdays.
2. Review and process reallocations for recruitment within 30 workdays of receipt.
55 requests received; 100% of requests processed within 30 workdays.
3. Represent the Mayor in collective bargaining as required within time limits
prescribed by law.
This is work in progress. Negotiation process initiated with all bargaining units
for contracts effective 7/01/03 — 6/30/05. Negotiations required by law to be
completed by January 31, 2003. We are actively participating and representing
the Mayor in this process.
4. Hear and take action on all Step 3 grievances within 60 days from receipt of the Step
3 appeal.
Thirty-two new grievances heard. Action taken (decision and/or settlement)
within 60 days on 26 cases. Six cases remain unresolved beyond the 60 -day limit.
The Union involved has requested an extension of time for on-going and detailed
settlement discussions for five of the cases. One case is pending an
administrative decision from the Mayor's office.
5. Develop and deliver contract interpretations, advisories, and procedures on a
quarterly basis.
Two advisories were issued in first quarter. Two contract interpretations issued
in second quarter. One arbitration award summary issued in third quarter.
None issued in fourth quarter because a change in priorities to complete new
rules and procedures to comply with public employment reform legislation.
6. Conduct monthly training on appropriate subjects.
Twenty-nine training sessions were held.
Final Status Report on Program Objectives for FY 2001-02
CIVIL SERVICE
CIVIL SERVICE
7. Answer all department inquiries relating to the administration and interpretation of all
collective bargaining agreements and executive orders within 14 days from date of
request if it doe not require inter -jurisdictional action, 30 days if it does not.
All inquiries responded to within 30 days from date of request.
8. Provide background and other technical information required by the Corporation
Counsel's Office for the arbitration of grievances within 14 days from the date of the
request.
Five requests received — responded to all requests within five days.
9. Arrange for six courses from outside resources in areas of supervisory development,
skills development, and awareness training.
Ten courses were conducted by use of outside resources.
10. Develop and sponsor an annual pre -retirement workshop for County and State
employees.
Pre -retirement workshop held on September 6 at Aunty Sally Kaleohano's Luau
Hale. Approximately 198 County and State employees attended.
11. Develop and sponsor an annual clerical seminar for County employees.
Clerical Seminar held on May 24 at Aunty Sally Kaleohano's Luau Hale. One
hundred and two employees attended.
12. Facilitate an annual employee awards program.
Annual employee awards program was facilitated on October 5.
13. Publish monthly County newsletter.
A County newsletter has been published each month.
14. Coordinate the placement of 15 CVE students within the County.
13 CVE students (87%) were placed within the County. Hawaii Community
College was unable to refer a sufficient number of students because of a low
program enrollment.
Final Status Report on Program Objectives for FS 2001-02
CIVIL SERVICE
CIVIL SERVICE
15. Conduct agency audits on personnel files, temporary assignment records, etc. — one
audit within each 45 -day period.
Agencies Audited: Corporation Counsel, Data Systems, Finance, Liquor
Control, Mass Transit, Prosecuting Attorney, and Research and Development.
Goal exceeded.
16. Review and audit properly completed and submitted payroll certification forms within
5 workdays of receipt.
Number of properly completed 5394
transactions:
Number of transactions that took
longer than five work days: 34
99.4% of properly completed transactions processed within five workdays of receipt.
A vacancy occurring in the employee relations division caused the delay in
processing transactions within five working days.
17. Review and act upon properly completed and submitted Flexible Spending Plan
change in status forms within two workdays of receipt.
Number of properly completed 136
forms:
Number of forms that took longer
than two work days:
99.3% of properly completed forms were processed within two workdays of receipt.
The one transaction was processed within a 5 work days as work priorities
needed to be shifted during that time.
Final Status Report on Program Objectives for FY 2001-02
CIVIL SERVICE
CIVIL SERVICE
18. Establish eligible lists as follows:
• Within 3V4 months for those recruitments requiring only a written examination or
a training and experience evaluation (T&E).
Established 55 out of 67, or 82%, of eligible lists within 3 '/o months.
Primary reasons for not meeting objectives were:
a. Three month vacancy within the division. When rifted, OJT took away
from staff time for regular assignments.
b. Because of budget shortfalls, all examinations were scheduled during
regular working hours rather than on an overtime basis. This impacted
the regular work day that would have otherwise been spent working on
examination results rather than conducting the examination.
c. Priorities shifted as we developed rules and procedures to comply with
public employment reform legislation.
Within 4 months for those recruitments requiring a written examination and a
training and experience evaluation (T&E).
For the same reasons noted immediately above, two recruitments of this
category were not conducted within the proposed 4 month period.
Within 4%2 months for those recruitments requiring a written examination or a
training and experience evaluation (T&E) and a performance test.
Established 8 out of 9, or 89%, of eligible lists within 4'/2 months.
Timeframe for 1 recruitment was not met because of division not being at
full operational level for 3 months as noted above.
19. Certify (refer) names from available eligible lists to employing department within 5
workdays from receipt of the request for the list.
318 requests were received and for all 318 requests we certified (referred) names
within 5 workdays.
20. Drug test a minimum of 50% of all fire fighting personnel, 50% of employees with
CDL covered under Federal DOT rules.
60.73% of 270 Fire personnel subject to testing tested.
58.08% of 136 CDL personnel subject to testing tested.
Objective met.
Final Status Report on Program Objectives for FY 2001-0?
CIVIL SERVICE
CIVIL SERVICE
21. Alcohol test a minimum of 10% of all fire fighting personnel, 10% of employees with
CDL covered under Federal DOT rules.
20.74% of 270 Fire personnel subject to testing tested.
18.38% 136 CDL personnel subject to testing tested.
Objective met.
22. By June 30, 2002, promulgate and implement new rules to replace civil service rules
and statutes designated to be repealed on 7/1/02.
With respect to the rules of the director, repeal of rules and new rules took effect
July 1, 2002. However, because of varying reasons, the civil service commission
rules, repeal of rules and new rules did not take effect until September 28, 2002.
23. By June 30, 2002, have promulgate executive orders to provide for wages, hours, and
other terms and conditions of employment for employee excluded from collective
bargaining.
Executive orders have been promulgated on certain wages, hours, and other
terms and conditions of employment for employees excluded from collective
bargaining. However, this is a continuing activity as negotiations continue for
our various bargaining units.
24. Conduct a comprehensive review of departments and agencies to evaluate their
internal safety programs and levels of commitment to workplace safety by September
2001.
The Department of Liquor Control, Mass Transit Agency, and Department of
Water Supply were evaluated HIOSH in October of 2001. Because other pending
matters required a higher priority (e.g. attacking WC bill payment issues and
overburdened WC cases) we did not complete a review of all departments and
agencies. However, we coordinated Hawaii Occupational Safety and Health
(HIOSH) courtesy facility inspections and safety program review of the Wastewater
Division, and worked with Wastewater's private consultant in providing follow-up
inspections and reviews. We assisted in procuring a proposal for safety inspections
of Solid Waste Division facilities. In April of 2002, the Waste Water Division is
scheduled to be evaluated by HIOSH. Realizing our inability to conduct safety
inspections (including safety program review) of all departments and agencies, we
have submitted a supplemental budget request for employing outside consultants to
aid us in this endeavor.
Final Status Report on Program Objectives for FY 2001-02
CIVIL SERVICE
CIVIL SERVICE
25. Assist departments and agencies with corrective action by the end of FY 2002, of any
deficiencies identified in the comprehensive review.
Assisted Department of Liquor Control, Mass Transit Agency, and Department
of Water Supply with corrective action of deficiencies identified in
comprehensive reviews. Part of a general deficiency on the part of the County
has been providing appropriate, and sometimes required, safety training and
refresher training. We therefore have provided training in Hazard
Communication, Forklift Operation, Respirator Fit, Lockout/Tagout, and
special training required by HIOSH for our police and fire departments.
26. Reestablish a reporting and record keeping system of workplace injuries and property
damage for purposes of publishing an annual report (on a fiscal year basis) of all
workplace injuries and property damage.
System reestablished. Annual report to be forthcoming.
Final Status Report on Program Objectives for FY 2001-02
CORPORATION COU)EL
CORPORATION COUNSEL
LITIGATION PROGRAM
1. Develop a litigation team committed to the aggressive representation of the County.
This team will be respected by members of the bar, and be regarded as polished and
effective litigators willing to take cases to trial. Provide effective litigation team with
tools to take cases to trial.
Achieved. Every member of the litigation team has at least ten (10) years of legal
experience. The litigation team meets weekly to discuss all pending cases. All
members of the litigation team have attended conferences and seminars
concerning substantive legal issues, such as employment, construction and tort
law, and procedural rules and procedures, such as the new federal district court
local rules.
2. Reduce the response time for claims filed against the County under the Hawaii
County Charter (2000). In the coming Fiscal Year, 25% of all claims filed against the
County will receive a decision on whether to accept or deny a claim under fourteen
(14) business days ofthe filing date.
Not achieved. For the period July 1, 2002, through December 31, 2002, a total of
33 claims were received. Of these claims, none received a decision within 14
business days, for a 0% rate.
Once a claim file is opened, the claim is immediately investigated.
However, we are unable to attain our stated goal, since most claims require
follow-up investigation that extends decisions beyond fourteen business
days. We will examine whether this program objective should be amended
for the future to account for this.
3. Continue to improve pre-trial motions practice. In all non-complex cases, the
Litigation Division will file dispositive pre-trial motions in 30% of all new cases.
Not achieved. For 8 non-complex cases, dispositive motions were filed in 2
cases, for a rate of 25%. This is difficult to achieve since in many of the
cases, there were genuine issues of material facts which would prevent a
court from granting a motion for summary judgment in favor of the County of
Hawaii.
We will examine whether this program objective should be amended for the
future, based on the reasons stated herein.
Six Month Progress Report on Program Objectives for FY 2002-03
CORPORATION COUNSEL
LITIGATION PROGRAM
4. Make litigation client friendly. The Litigation Division will contact all major County
departments to schedule a meeting to discuss ongoing cases, the scope of liability and
methods to reduce the department's exposure to unnecessary risks.
Achieved. Major departments involved in cases with the Litigation Division
have been the Police Department, Department of Public Works, Department
of Parks and Recreation and Office of the Prosecuting Attorney. The
Litigation Division discusses ongoing cases with all departments. The
Office of the Corporation Counsel has provided a class in Risk Management
and Civil Liabilities for the Police Recruit Class.
As part of a County -wide comprehensive risk management program initiated
by the office, attorneys meet on an ongoing basis with department personnel.
5. Control the settlement of pending lawsuits by only recommending settlement when
quantifiable and articulable justification exists.
Achieved. For pending lawsuits, six (6) cases were settled for a total sum of
$108,800.
Settlement was not recommended unless there were factual reasons
demonstrating liability on the part of the County, or where the anticipated high
cost of defending such an action necessitated settlement.
Six Month Progress Report on Program Objectives for FY 2002-03
CORPORATION COUNSEL
COUNSELING & DRAFTING DIVISION
Review of documents. The Division will review and approve 75% of legal
documents submitted by the various County departments and agencies within seven
(7) business days or less. Such approval will include a thorough analysis of potential
legal exposure and liabilities.
Achieved. The C&D division received 580 documents and completed 557 of
them for a 96% completion rate.
2. Drafting documents and legislation. Seventy-five percent (75%) of all departmental
and agency requests for drafting of legal documents and legislation will be submitted
to the requesting department or agency within twenty-one (21) business days or less.
Not achieved. The C&D division received 57 drafting requests and completed 36
of them for a 63% completion rate.
3. Written Request for a Legal Opinion. Seventy-five percent (75%) of all
departmental and agency requests for a formal legal opinion will be submitted to the
requesting department or agency within twenty-one (2 1) business days or less.
Not achieved. The C&D division received 87 requests for legal opinions and
completed 62 of them for a completion rate of 71 %.
4. Other Requests for Legal Service. Fifty percent (50%) of all departmental and
agency requests for legal service that do not involve any formal written response or
extensive legal research will be completed within twenty-one (21) business days or
less.
Achieved. The C&D division received 185 requests for other types of legal
service and completed 140 of them for a 76% completion rate.
5. Training for Board and Commission Members. The Division will conduct a yearly
training session for all substantive Boards and Commissions to prevent procedural
and substantive errors, including recall training as requested by the Boards and
Commissions.
Partially achieved. The C&D division regularly provides recall training as
requested. The division will be planning a training session open to all Boards
and Commissions.
Six Month Progress Report on Program Objectives for FY 2002-03
CORPORATION COUNSEL
FAMILY SUPPORT DIVISION
(HILO & KONA OFFICES)
1. Collect a minimum of $200,000 in delinquent child support payments.
Achieved. The Division has collected over $207,000 in delinquent child support
payments from July 2002 to December 2002.
2. Continue to improve staff productivity on the KEIKI automated system.
Achieved. Updates and training to staff members are provided monthly by
CSEA Bulletins and training was provided by the Child Support Enforcement
Agency on January 16, 2003 regarding the correct way to report data.
3. Provide twice yearly, updates and training to staff members on changes in federal
requirements, paternity establishment, child support establishment, enforcement,
distribution and interstate case processing.
Partially achieved. The Child Support Enforcement Agency provided staff
training on January 16, 2003.
We are anticipating interstate training before the end of the fiscal year.
Six Montb Progress Report on Program Objectives for FY 2002-03
CORPORATION COUNSEL
BOARD OF ETHICS
1. Revise procedural rules to require a minimal filing and processing fee for complaints
for an informal, investigatory or formal advisory opinion.
Not achieved. Due to a lack of members, the Board of Ethics has not met
regularly.
2. Review and revise the procedural rules.
Not achieved. Due to a lack of members, the Board of Ethics has not met
regularly.
3. Review and revise the Financial Disclosure Form and reduce the time and
paperwork associated with the filing of that document.
Not achieved. Due to a lack of members, the Board of Ethics has
not met regularly.
4. Update records by applying to the destruction committee to change the retention
period of financial disclosure statements filed with the board from permanent to six
years after expiration of term of office, in conformance with the State Code of Ethics.
Not achieved. Due to a lack of members, the Board of Ethics has not met
regularly.
Review County Code of Ethics looking towards conforming with the State
Code of Ethics.
Achieved. Final version of Ethics Code amendments have been adopted by our
County. In addition, information concerning new gift reporting requirements
have been placed on line on the County's website.
Six Month Progress Report on Program Objectives for FY 2002-03
CORPORATION COUNSEL
LITIGATION PROGRAM
1. Develop a litigation team committed to the aggressive representation of the County.
This team will be respected by members of the bar, and be regarded as polished and
effective litigators willing to take cases to trial.
Achieved. This team, made up of experienced litigators, enjoyed success during
this period, not losing a significant case at the state and federal levels.
2. Reduce the response time for claims filed against the County ol-Hawai'i under the
Hawaii County Charter (1991). In the coming Fiscal Year, 25°% of all claims filed
against the County of Hawai `i will receive a decision on whether to accept or deny a
claim within fourteen (14) business days of the filing date.
Achieved. Given the number of claims filed during the fiscal year, together with
the large number of pending claims from the November 2000 flood, we were not
able to process all claims to disposition within the 14 -day deadline, but were able
to do so for 25% of them. The larger claims (those requiring comprehensive
investigation and property loss valuation) were not within this 25%.
Improve pre-trial motions practice. In all non-complex cases, the Litigation Division
will file disposition pre-trial motions in 25% of all new cases.
Achieved. Where there were no genuine issues of fact, dispositive pre-trial
motions were filed. Several of these motions were granted; others were not. For
these latter cases, they were either scheduled for trial, scheduled for alternate
dispute resolution (arbitration, e.g.), or settled through negotiation.
4. Improve inter -departmental communication. The Litigation DiN ision will contact all
major County departments to schedule a meeting to discuss ongoing cases, the scope
of liability and methods to reduce the department's exposure to unnecessary risks.
Achieved. Through e-mail and personal meetings, our litigators worked closely
with their County clients on active litigation cases. Steps were taken to address
liability areas, such as standardization of Department of Water Supply
contracts, maintenance of various County roads, and in-service training for
County departments.
5. Control the settlement of pending lawsuits by only recommending settlement when
quantifiable and articulable justification exists.
Achieved. Prior to any settlement recommendation, discovery was conducted to
the extent legally possible to determine the facts and circumstances of a lawsuit.
Extensive legal research and analysis was undertaken to determine whether a
case should be settled.
Final Status Report on Program Objectives for FY 2001 -02
CORPORATION COUNSEL
COUNSELING & DRAFTING DIVISION
Review of documents. The Division will review and approve 75% of legal documents
submitted by the various County departments and agencies within seven (7) business
days or less. Such approval will include a thorough analysis of potential legal
exposure and liabilities.
Achieved. Received 1,069 documents and approved 1,050 for a 98% completion
rate.
2. Drafting documents and legislation Seventy-five percent (75%) of all departmental
and agency requests for drafting of legal documents and legislation will be submitted
to the requesting department or agency within fourteen (14) business days or less.
Achieved. Received requests for 85 documents and completed 71 documents for
an 84% completion rate.
3. Written Request for a Legal Opinion. Seventy-five percent (75"o) of all departmental
and agency requests for a formal legal opinion will be submitted to the requesting
department or agency within fifteen (15) business days or less.
Achieved. Received 199 requests and issued 163 opinions for an 82% completion
rate.
4. Other Requests for Legal Service Fifty percent (50%) of all departmental and agency
requests for legal services that does not involve any formal written response or
extensive legal research will be completed within seven (7) business days or less.
Achieved. Received 232 requests for other services and completed 200 for an
861/o completion rate.
Training for Board and Commission Members The Division will conduct a yearly
training session for all substantive Boards and Commissions to prevent procedural
and substantive errors, including recall training as requested by the Boards and
Commissions.
Partially achieved. An Office of Information Practices training for all County
employees, and board and commission members was held in October 2001.
Final Status Report on Program Objectives for FY 2001-02
CORPORATION COUNSEL
FAMILY SUPPORT DIVISION
(HILO & KONA OFFICES)
1. Collect a minimum of $400,000 in delinquent child support payments.
Achieved. The Division collected over $510,262 in delinquent child support
payments.
2. Continue to improve staff productivity on the KEIKI automated system.
Achieved. Staff productivity on the KEIKI system improved with increased use
and familiarity with the system. The Child Support Enforcement Agency staff
provided training on the financial aspects of KEIKI.
3. Provide twice yearly, updates and training to staff members on changes in federal
requirements, paternity establishment, child support establishment, enforcement,
distribution and interstate case processing.
Achieved. The Child Support Enforcement Agency provided informational
training through monthly bulletins and updated KEIKI "help" sections.
Furthermore, the staff received additional updates at staff meetings.
Final Status Report on Program Objectives for FY 2001-02
CORPORATION COUNSEL
BOARD OF ETHICS
Revise procedural rules to require a minimal filing and processing fee for complaints
for an informal, investigatory or formal advisory opinion.
Partially achieved. After a sufficient number of board members were appointed
and meetings held, procedural rules were examined and recommendations
made.
2. Review and revise the procedural rules.
Partially achieved. After a sufficient number of board and members were
appointed and meetings held, procedural rules were examined and
recommendations made.
3. Review and revise the Financial Disclosure Form and reduce the time and paperwork
associated with the filing of that document.
Not achieved. Form was not formally revised during this time.
Final Status Report on Program Objectives for FY 2001-02
COUW COUNCILClEr-AM
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
Clerk's Office -Council and Committee Services Sections
1. Complete minutes of council and committee meetings within 30 days.
Objective achieved to date, with the exception of several executive sessions.
2. Provide copies of official Council/County of Hawaii records within 30 days of
request.
Objective achieved to date.
3. Complete development of the Clerk's Office Records System, it computerized
legislative history data base system of archiving and retrieving records of the Clerk
and the Council.
Objective achieved. To expand search capabilities, all documents are required
to be submitted in electronic format. This requirement significantly enhances
the County's website.
Reproeraphics Division
Process all documents submitted by departments for duplication within two business
days.
Objective achieved to date.
2. Process all pieces of mail that are delivered no later than 3:30 p.m. by departments to
the Machine Room on the same day.
Objective achieved to date.
Legislative Auditor's Office
Draft reports for Committee items necessitating action by the Council describing
Committee discussion and recommended Council action.
Drafted reports for 100% of committee items requiring action by the council.
2. Prepare reports to the Council for the County's representative regarding the Hawai
State Association of Counties' executive committee meetings.
Prepared reports for 100% of the HSAC executive board meetings.
Six Month Progress Report on Program Objectives for FY 2002-03
COUNTY COUNCIL/CLERK
COUNCIL/CLERK
3. Screen state legislative bills having potential county impact of interest to the County
Council and prepare a list for the council members on a timely basis.
Objective is not applicable until state legislature begins in January 2003.
4. Prepare legislative testimony on measures at the request of council members for
submittal to the state legislature.
This objective is not applicable until state legislature begins in January 2003.
5. Facilitate the conduct of the county's annual independent audit report as required by
the Hawaii County Charter.
Entrance and progress meetings have been held with the auditors. Because of
new GASB -34 requirements, final report will be submitted after contract
deadline. Time extension requested and approved.
6. Attend Council's budget and program review sessions conducted by the Committee
on Finance and prepare a report for the Committee to the Council.
This objective is not applicable until program review sessions start in March
2003.
Six Month Progress Report on Program Objectives for FY 2002-03
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
1. Prepare for the 2002 Primary and General elections.
Objective achieved.
2. Provide voters with convenient and accessible registration stations and polling places.
Objective achieved.
3. Implement new computer system to do post reapportionment street assignments.
Objective partially achieved. State has yet to implement new versions of the
software.
4. Prepare new precinct boundaries.
Objective achieved.
5. Assist State Task Force with election reform.
Objective achieved. Bills have been submitted to the 2003 State Legislature.
Six Month Progress Report on Program Objectives for FY 2002-03
COUNTY COUNCIU/CLERK
COUNCIVCLERK
Clerk's Office -Council and Committee Services Sections
1. Provide copies of ordinances within 30 days after final reading of all bills.
Objective achieved.
2. Complete minutes of council and committee meetings within 30 days.
Objective achieved, with the exception of minutes for the council's executive
sessions.
3. Provide copies of official Council/County of Hawai'i records to facilitate
understanding of County laws and documentation.
Objective achieved.
4. Complete development of the Clerk's Office Records System, a computerized
legislative history data base system of archiving and retrieving records of the Clerk
and the Council.
Objective achieved.
Reprographics Division
Move up all necessary equipment from the Hilo Armory to a larger office area within
the County Building.
Objective achieved.
Legislative Auditor's Office
1. Draft reports for Committee items necessitating action by the Council describing
Committee discussion and recommended Council action.
Objective achieved.
2. Prepare reports to the Council for the County's representative regarding the Hawaii
State Association of Counties' executive committee meetings.
Objective achieved with minimal staff travel off -island.
Final Status Report on Program Objectives for FY 2001-02
COUNTY COUN
COUNCIL/CLERK
3. Screen state legislative bills having potential county impact of interest to the County
Council and prepare a list for the council members on a timely basis.
Objective achieved.
4. Prepare legislative testimony on measures at the request of council members for
submittal to the state legislature.
Objective achieved.
5. Facilitate the conduct of the county's annual independent audit report as required by
the Hawaii County Charter.
Objective achieved.
6. Attend Council's budget and program review sessions conducted by the Committee
on Finance and prepare a report for the Committee to the Council.
Objective achieved.
Final Status Report on Program Objectives for FY 2001-02
COUNTY COUNCIL/CLERK
ELECTIONS DIVISION
1. Provide technical support in reapportioning Council Districts.
Objective completed.
2. Standardize and document all voter registration and absentee voting procedures.
Objective achieved.
3. Update address range files.
Objective achieved. Process ongoing.
4. Digitize signatures of voter registration files for absentee verification, petition
verification, and candidate filing verification.
Objective achieved.
5. Conduct voter education and voter registration program for all high school seniors.
Objective achieved.
Final Status Report on Program Objectives for FY 2001-02
COUNW PRYS--jICIA-NIS
COUNTY PHYSICIANS
DEPARTMENT SUMMARY
1. Continue to serve the County diligently as in the past.
Objective being achieved.
Six Month Progress Report on Program Objectives for FY 2002-03
COUNTY PHYSICIANS
DEPARTMENT SUMMARY
1. Continue to serve the County diligently as in the past.
Objective being achieved.
Final Status Report on Program Objectives for FY 2001-02
DATA SYS S
DATA SYSTEMS
DATA SYSTEMS
1. Maintain 99% uptime during normal work hours for major computer systems
administered by Data Systems Department.
SYSTEM
MAX WORK
HOURS
(Jul'02-
Jan'03
DOWNTIME
HOURS
%
UPTIME
Wang VS/6230
1260
1.8
99.9%
Data Systems Windows NT LAN
1260
-0-
100%
Aupuni Center Windows NT LAN
1260
-0-
100%
County Clerk Windows NT LAN
1260
-0-
100%
Real Property Windows NT LAN
1260
4.5
99.6%
2. Complete 100% of mandated work requests/programming changes by deadline.
Objective is being met. Eight mandated work requests were received and
completed on time this fiscal year. The larger of these requests were:
Implementation of collective bargaining agreements for UPW and
implementation of a minimum wage increase, both effective within January
2003 payrolls.
• Modification of the Waste Water Billing system to accommodate rate
increases.
Implementation of a new County Registration fee and increased rates for the
Motor Vehicle posting database.
Complete 95% of processing on/before target date, remaining 5% within 1 day
thereafter.
88% met the target date & time
7% missed the target time but completed same day.
5% were completed the next day
Six Month Progress Report on Program Objectives for FY 2002-03
DATA SYSTEMS
DATA SYSTEMS
4. Migrate the following applications from the Wang system to a PC -LAN system:
Election Division Timekeeping System
Dog Licensing
Bicycle Licensing
Library Information System
The Election Division Timekeeping System was converted in July 2002 to an
Access 97 database installed on their PC -LAN system.
The Dog Licensing system used by the Treasury Division of the Finance
Department was converted to an Access 97 database and installed in
November 2002.
The Bicycle Licensing system used by the Treasury Division of the Finance
Department is currently being converted to an Access 97 database. This
program objective is estimated to be completed in February 2003.
The conversion of the Library Information System for the Department of
Research and Development is currently scheduled to begin in May 2003.
Although not stated as part of this year objectives, the following applications
were also implemented on the County's Windows NT LAN system:
• A database was created for the Office of the Prosecuting Attorney to
track cases that have been designated for the Community Oriented
Prosecution (COPS) program.
• Correspondence Log databases were implemented for Civil Service and
the Office of the Prosecuting Attorney.
• Extensive staff time was spent with the on-going development of an Office
Records and Case tracking system for the Office of the Corporation
Counsel.
Assist Finance Department with the selection of new software to replace financial
applications currently running on the Wang system.
We have assisted Finance Department with the requirement definition and
subsequent Request for Proposal. Data Systems staff will serve on the selection
committee for this project. Vendor proposals are due March 7th.
Six Month Progress Report on Program Objectives for FY 2002-03
DATA SYSTEMS
DATA SYSTEMS
6. Assist Public Works Department with selection of anew Building Permits System to
replace the application currently running on the Wang system.
Implementation of the new application is in progress. We are currently
reviewing the vendors Gap Analysis (assessment of current workflow, policies &
procedures, and requirements for new application). Funding for necessary
equipment has been approved.
Assist Planning Department with selection of a new Planning Permits System to
replace the application currently running on the Wang system.
Demonstration of possible application has been completed and Planning
Department is budgeting funds for procurement in next fiscal year's budget.
8. Transfer the County's Web site operation to in-house operation on a County computer
system.
Not started, as other tasks that needed to be completed had a higher priority.
Six Month Progress Report on Program Objectives for FY 2002-03
DATA SYSTEMS
DATA SYSTEMS
Maintain 99% uptime during normal work hours (7:45-4:30 M -F) for major computer
systems administered by Data Systems Department.
SYSTEM
MAX
WORK
HOURS
DOWNTIME
HOURS
%
UPTIME
_
Wang VS/6230
2160
-0-
100%
Data Systems Windows NT LAN
2160
1
100%
County Clerk Windows NT LAN
2160
4
99.8%
Real Property Windows NT LAN
2160
20
99.1
2. Complete 100% of mandated work requests/programming changes by deadline.
Objective was met. Eleven mandated work requests were received and completed
on time this fiscal year. The larger of these requests were:
• Implementation of collective bargaining agreements for UPW, HGEA,
SHOPO, and FFA employees effective July 2, 2001.
• Implementation of collective bargaining agreements for UPW employees
effective January 1, 2002.
• Modification of the Waste Water Billing system to accommodate
Department of Water Supply's new computer system.
• Federal reporting from Payroll and the Accounting system (W2/1099) for
the 2001 tax year.
• Implementation of new Improvement District Processing rules per
Council Resolution and Bond Issue documents.
3. Complete 95% of processing on/before target date, remaining 5% within 1 day
thereafter.
All data entry and processing work was completed within target timeframes after
receiving the inputs from other County departments and agencies.
Final Status Report on Program Objectives for FY 200 ] -02
DATA SYSTEMS
DATA SYSTEMS
4. Conduct quarterly computer training classes/workshops throughout the year in the
following subject areas: Windows 95, Microsoft Word, Microsoft Excel, Microsoft
PowerPoint.
We were unable to offer general classes due to long-term position vacancy of Data
Processing Support Coordinator position. Special training classes, however, were
conducted for Workers Compensation Unit, Elections Division, Corporation
Counsel, Fire Department, and Treasury Division to meet immediate needs in
those areas. With the recent filling of the vacant position, plans are to conduct the
quarterly training classes as envisioned beginning Fall 2002.
Locate additional office space to consolidate the department's staff and operations into
one location, where possible.
In the fall, Data Systems Department acquired the next door office space vacated
by Elections Division. The PC -LAN branch was moved to this area and their
former office area was returned to Finance Department for use as a conference
room.
Final Status Report on Program Objectives for FY 2001-02
DATA SYSTEMS
DATA SYSTEMS
6. Migrate the following applications form the Wang system to a PC -LAN system:
Wang Word Processing
Wang Office System
Improvement District Billing
General use of Wang Word Processing on a countywide basis that had been
running on the County mini -computer system for the past 20 years was
discontinued in November 2001.
General use of Wang Office e-mail system that had been running for
approximately 10 years was discontinued in June of 2002.
Improvement District Billing (IDB) was not migrated this fiscal year because it
is expected to be included as a module in the upcoming new finance system
(FRESH) project.
Although not stated as part of this year objectives, the following applications
were implemented on the County's Windows NT LAN system:
• Motor Vehicle Daily Posting for the Treasury Division of Finance
Department
• Reconfiguring of the inter -connection (Lightspeed) between the County's
central Wang minicomputer and the Windows NT LAN.
• Correspondence Log Tracking was established for the Department of
Environmental Management and the Recreation Division of the
Department of Parks and Recreation.
• A project tracking system was developed and implemented for the
County's Fire Department Administration.
• Design and development of a comprehensive office records and case
tracking system was initiated for the Corporation Counsel Office.
Final Status Report on Program Objectives for FY 2001-02
DATA SYSTEMS
DATA SYSTEMS
7. Work with Public Works Department to interface the existing Building Permits System
data to the new Real Property System and develop specifications and plans for
implementing a new Building Permit System.
Funds were set aside to purchase a new permitting system that will run will
integrate with the new Real Property Division's application installed last year.
8. Work with Planning Department to interface the existing Planning Permits System to
the new Real Property System and develop specifications and plans for implementing a
new Planning Permit System.
An analysis was done and recommendations were completed but due to the
retirement of the analyst working on the project, additional implementation has
been put on hold. A newly hired Systems Analyst will resume work in this area.
9. Complete the following GIS projects funded under the Project Impact grant:
Revised Civil Defense evacuation maps
Real time emergency response management
Wildland fire management mapping
Disaster mitigation
Lava hazards mapping
Work was not completed in this area due to long-term position vacancy
(Geographic Information Systems Analyst III). Of significance, the Project
Impact grant funds that were originally anticipated to be used in the above areas
were redirected to other non -GIS areas.
Upon filling the GIS position in March, it was necessary for the newly hired GIS
Analyst to necessary groundwork to re -start the GIS program which had been
inactive for over a year. Our new GIS Analyst has begun working on the
County's hazard mitigation plan with Civil Defense utilizing EDA grant funds.
Final Status Report on Program Objectives for FY 2001-02
DATA SYSTEMS
DATA SYSTEMS
10. Provide access to GIS data for County departments and agencies via the LAN server
located in Data Systems Department.
Work was not completed in this area due to long-term position vacancy
(Geographic Information Systems Analyst III). Of note, for County departments
and agencies connected to the computer network, Data Systems Department made
available inquiry access to the TMK parcel map images that are maintained by
Planning Department.
Currently work is in progress to have critical County and emergency use GIS
information made available via the Internet by agreement with an outside party.
This would allow for countywide access, especially for those agencies who are not
currently networked, but have Internet access.
Of significance, Department of Data Systems does not currently have a dedicated
server for all the GIS data. Along with Planning GIS data layers, Data Systems
GIS has created and acquired (free) data sets and tiles with direct relation to
emergency services for the purpose of the hazard mitigation plan.
11. Network all departmcntal LANs within the County Building.
This objective was met.
Of significance, many organizations were relocated to the new Aupuni Center
complex during the year. Data Systems Department installed a fast Ethernet fiber
backbone and a LAN server at Aupuni Center to accommodate this relocation. In
addition, connectivity to the County Building was established using state-of-the-
art wireless technology. Access between more remote sites and the County's wide
area network (WAN) has been primarily established using a DSL/Frame Relay
connection, which has proved to be a cost effective way to expand the County
network.
During the past year, the following agencies located within the County Building
and Aupuni Center have become a part of the County's Windows NT wide area
network:
Planning Department
Public Works (Administration, Engineering, Building Division)
Environmental Management Administration
Fire Administration
Workers Compensation Unit
Safety Division
Immigration Office
Final Status Report on Program Objectives for FY 2001-02
DATA SYSTEMS
DATA SYSTEMS
The following remote sites have also been added to the network:
Corporation Counsel (Hilo Lagoon Centre)
Civil Service (Hilo Lagoon Center)
P&R Recreation (Seven Seas)
Mayors Office (Kona)
Planning Department staff (Kona)
Public Works Building Division staff (Kona)
12. Expand the content of the County's web site to include the following additional features:
�` �lYi i :i ��t:��E �t � �,
�«:, •�•!ti :I tlt4 � �, ��� '� 3� 'i
:i �i�M I.�• �C{t�{l��i���z. i'�'�'�'
Search
Install a general search capability
Completed
Forms
List of downloadable forms from various
departments (PDF format)
Qty Area of interest
33 Planning Department
14 Real Property
3 Building Permits
3 Police Commission
Civil Defense:
Emergency Notices, Guidelines, and Tips
link to pacific disaster center
Flood and Volcanic Zone information.
updated as required
Evacuation zone Information
not started
Civil Service:
Statutory provisions
not started
Public hearing notices
not started
Rules and Ordinances
not started
County Clerk:
Public access to legislative documents
Completed
Voter registration information
not started
Polling places
not started
Walk-in Absentee Voting locations
not started
Fire Dept:
General information
not started
Parks and Rec.:
Special activities as they arise- EAD
updated as required
Special activities as they arise- Culture
and Arts
updated as required
Prosecuting Arty:
Current and future projects
not started
Victim assistance information
not started
Bio page of Prosecutor & I" Deputy
not started
Wastewater Div.
Sewer rules & regulations
not started
Sewer rates
not started
Final Status Report on Program Objectives for FY 2001-02
DATA SYSTEMS
DATA SYSTEMS
Though not stated as part of this year's objectives, the following material was
also added to the County's Web site:
Civil Service job recruitment announcement details
Fire Commission information, agendas, minutes
Reapportionment Commission agendas, minutes, maps, hearing transcripts
Water Board Meeting Schedule for 2002
Public Works assorted project summaries and information
Integrated Solid Waste Management Plan (May 2002)
Building Permit Reports for 2001-02
Residential construction information sheet
How to obtain a building permit information
Hurricane -resistant construction details
Hawaii Island Moving Forward Program (IMUA) updates
Hawaii County Charter - 2000 Edition
Revised election district maps and polling place listing
Revised Council redistricting plan agendas, meetings, maps
Annual Report - Fiscal Year 2000-2001
Operating Budget Recap for Fiscal Year 2001-02 and Fiscal Year 2002-03
Parks & Recreation Activities Program Guide
Parks & Recreation Aquatics Program Guide
Hawaii County Comprehensive Strategy for Juvenile Justice
General Plan Revision information and maps
Planning Department forms
County of Hawaii Data Book (2000)
Hawaii Island Enterprise Zone information and maps
Economic Development & Tourism updates
NACA - Animal control report (September 2001)
Motor Vehicle licensing and registration Forms
Real Property Tax website enhancements
Final Status Report on Program Objectives for FY 2001-02
J
ELDERLY ACTIVITIES
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
The CSE staff will strive to promote maximum independence, optimum health, personal
dignity and self -enrichment by:
1. Providing Information and Assistance Services to 3,500 older adults.
Served 2,451 seniors, or 70% of the established objective of 3,500 older adults.
2. Providing Outreach Services to 1,050 adults.
Served 526 seniors or 50% of the established objective of 1,050 older adults.
Providing Transportation Services to 1,100 older adults and accomplishing 33,000
trips annually.
Provided Transportation services for 904 seniors or 83% of the established
objectives of 1,100 older adults and completed 19,426 trips or 59% of the 33,000
trips annually.
4. Providing 60 individuals with disabilities/older adults with 4,066 hours of chore
services annually.
Provided Chores Services for 52 seniors or 87% of the established objective of 60
individuals.
Six Month Progress Report on Program Objectives for FY 2002-03
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Enhance the overall quality of life, i.e., maximum independence, optimum health,
personal dignity, and self -enrichment of persons 55 years and older by:
Providing diverse and meaningful volunteer opportunities to 1,200 persons 55 years
and older.
Objective achieved. 1,419 RSVP Volunteers served in volunteer assignments
2. Assisting significantly in meeting community needs by providing 150,000 hours of
volunteer service in a minimum of 170 volunteer stations.
RSVP Volunteers provided 75,987 hours of volunteer service through 185
volunteer stations.
Providing 90 volunteers in elementary schools to tutor children who are reading
below grade level.
83 RSVP volunteers served as reading tutors in elementary schools.
Six Month Progress Report on Program Objectives for FY 2002-03
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Conereeate Nutrition Services
1. To provide 85,444 nutritious meals, each containing 1/3 of the U.S. RDA, to 900
older individuals, aged 60 and older, at fifteen congregate nutrition sites throughout
Hawaii County by June 30, 2003.
As of 12/31/02, 41,703 meals have been served to 868 seniors. This is 48% of our
objective for meals and 96% of our objective for seniors served.
2. To prepare and conduct 300 monthly nutrition and health education sessions, and
annual nutrition and health assessments to 1,200 older individuals, aged 60 and older,
throughout Hawaii County by June 30, 2003.
As of 12/31/02, 164 educational sessions have been conducted for 1,049 seniors.
This is 54% of our objective for sessions and 87% of our objective for seniors
served.
Home Delivered Meal Service
To deliver 72,324 nutritious meals, each containing 1/3 of the U.S. RDA, to 550 frail,
homebound older individuals, aged 60 and older, throughout Hawaii County by June
30, 2003.
As of 12/31/02, 40,487 meals have been served to 456 seniors. This is 56% of our
objective for meals and 83% of our objective for seniors served.
Six Month Progress Report on Program Objectives for FY 2002-03
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
1. Fill and maintain 42 enrollment slots for 80% of the FY.
Closed the second quarter maintaining enrollment at 42 slots.
2. Provide services to 40% more enrollees than the established slot level by FY's end.
Served a cumulative total of 50 enrollees during the past 6 months. (140% x 42
enrollees = 58 enrollees) The cumulative total includes:
a) Enrollees carried over from the prior fiscal year ending June 30, 2002 into
the new fiscal year starting July 1, 2002 and
b) New enrollees who enrolled into the program from July 1, 2002.
Serving 50 enrollees accomplished 86% of this objective.
3. Place 20% of its allotted slot level or 8 enrollees into unsubsidized jobs by FY's end.
Successfully placed 4 enrollees into unsubsidized jobs by December 31, 2002.
Accomplished 50% of this objective halfway through the FY.
4. Place 50% or 21 of the enrollees into community service positions that serve seniors
during the FY.
Placed 39 enrollees in community service positions serving other seniors ending
the second quarter.
Visit the enrollees at their work sites every quarter. Conduct 175 work site visits by
FY's end.
Conducted 103 site visits or 59% of them by mid -FY.
Six Month Progress Report on Program Objectives for FY 2002-03
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
6. Plan and present 8 informational sessions about the program through various media to
interested community groups during the FY.
Objective achieved. 100% (8/8) of the promotional coverage has been
accomplished as follows:
a) July -September quarterly issue of the Kupuna News, "Senior Community
Service Employment Program," page 15;
b) August 26, 2002: The Program Director IV and Account Clerk represented the
program at the Big Island Workplace Connection's "Employers' Fair" from
5:00-7:00 p.m. at Aunty Sally's. The Program Director IV overviewed program
services to an audience of potential employers. (The BIWC is a consortium of
employers—including SCSEP-- in a partnership mandated by the Workforce
Investment Act to coordinate employment services under a 1 stop concept.)
c) August 27, 2002: The Program Director IV visited each employer's table and
promoted program services at the "Job Fair" held from 2:00-7:00 p.m. at
Auntie Sally's.
d) September 22, 2002: The Hawaii Tribune -Herald featured in its Sunday
edition a "Tribute to older workers Sept. 22-28" with a photograph of Mayor
Kim, the SEP staff and P & R Director Patricia Engelhard.
e) September 22-28, 2002: Mayor Kim proclaimed this week as "Employ the
Older Worker Week" for the County of Hawaii. (This coincides with
"National Employ the Older Worker Week" observed by the DLIR and
other states across America.)
f) October -December quarterly issue of the Kupuna News, "Senior Community
Service Employment Program," page 15;
g) October 18, 2002: The SEP Account Clerk represented the program at the
"East Hawaii Prime Time Health Fair" from 8:30-12:30 p.m. at the Hilo
Hawaiian Hotel. SEP brochures were distributed to interested seniors, and
program information was explained to them.
h) December 18, 2002: SEP Director IV and Account Clerk participated in the
EAD's "Appreciation Luncheon and Program" for over 300 senior volunteers
who assisted the Elderly Recreation Service Program with its activities. Both
SEP Director IV and Account Clerk joined other ERS staff in hosting, serving,
and entertaining the volunteers. The SEP Director 1V also rehearsed and
performed a musical song and dance rendition of "NEW YORK, NEW YORK"
with other FAD staff for the seniors' entertainment at Sangha Hall in Hilo.
Both SEP Director IV and Account Clerk introduced themselves to many of the
volunteers and mingled with them.
Six Month Progress Report on Program Objectives for FY 2002-03
ELDERLY ACTIVITIES
COORDINATED SERVICES UNIT
The CSE staff will strive to promote maximum independence, optimum health, personal
dignity and self -enrichment by:
1. Providing Information and Assistance Services to 3,500 older adults.
Objective achieved. Served 4,731 seniors, or 135% of the established objective of
3,500 older adults.
2. Providing Outreach Services to 1,050 adults.
Objective achieved. Served 1,050 seniors, or 100% of the established objective of
1,050 older adults.
3. Providing Transportation Services to 1,000 older adults and accomplishing 33,000
trips annually.
Objective achieved. Provided Transportation Services for 1,225 seniors, or 111%
of the established objectives of 1,000 older adults and completed 37,574 trips or
114% of the 33,000 trips annually.
4. Providing 60 individuals with disabilities/older adults with Chore Services annually.
Objective achieved. Provided Chore Services for 61 seniors or 102% of the
established objective of 60 individuals.
Final Status Report on Program Objectives for FY 2001-02
ELDERLY ACTIVITIES
RETIRED AND SENIOR VOLUNTEER PROGRAM
Enhance the overall quality of life, i.e., maximum independence, optimum health, personal
dignity, and self -enrichment of persons 55 years and older by:
Providing diverse and meaningful volunteer opportunities to 1.150 persons 55 years
and older.
Objective achieved. 1,483 RSVP volunteers served in volunteer assignments.
2. Assisting significantly in meeting community needs by providing 150,000 hours of
volunteer service through 170 volunteer stations.
Objective achieved. RSVP volunteers provided 159,523 hours of volunteer
service through 194 volunteer stations.
Providing 90 volunteers in elementary schools to tutor children who are reading below
grade level.
Objective achieved. 106 RSVP volunteers served as reading tutors in elementary
schools.
Final Status Report on Program Objectives for FY 2001-02
ELDERLY ACTIVITIES
NUTRITION PROGRAM
Provide 92,444 nutritious meals, each containing 1/3 of the U.S. RDA, to 1,000 older
individuals, aged 60 and older, at fifteen congregate nutrition sites throughout Hawaii
County by June 30, 2002.
Original objective not achieved. This objective was revised in January 2002 by
the Hawai'i County Office of Aging (funding agency) due to decreased demand for
congregate meals, and an increased need for home delivered meals in Hawai'i
County (see objective #2). The revised objectives for the congregate meals
program were to provide 84,444 congregate meals to 900 seniors.
Using the original objective: 84,444 out of 92,444 congregate meals, or 91 % of
the original objective, were served to 969 out of 1,000 seniors, or 97% of the
original objective. Using the revised objective: 84,444 out of 84,444 congregate
meals, or 100% of the revised objective were served to 969 out of 900 seniors, or
108% if the revised objective.
2. Deliver 71,937 nutritious meals, each containing 1/3 of the U.S. RDA, to 450 frail,
homebound older individuals, aged 60 and older, throughout Hawaii County by June
30, 2002.
Objective achieved. 76,054 meals were served to 631 seniors. This is 106% of our
objective for meals and 140% of our objective for seniors served.
Conduct 300 educational sessions on nutrition, health, and consumerism to 1,200 older
individuals, aged 60 and older, throughout Hawaii County of June 30, 2002.
Objective achieved. 300 educational sessions were conducted to 1,248 seniors.
This is 100% of our objective for sessions and 104% of our objective for seniors
served.
Final Status Report on Program Objectives for FY 2001-02
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
1. Fill and maintain 42 enrollment slots during the course of the FY
Objective achieved. Filled and maintained 42 enrollment slots during the course
of the fiscal year.
2. Provide services to 40% more enrollees than the established slot level by FY's end.
Objective achieved and surpassed. 1.4 x 42 enrollees = 58 enrollees to served by
FY's end. Provided services to 61 enrollees by FY's end. The cumulative total
includes:
(1) 41 enrollees carried over from the prior fiscal year ending June 30, 2001 into
the new fiscal year starting July 1, 2001 and
(2) 20 new enrollees who enrolled into the program from July 1, 2001 through
June 30, 2002.
3. Place 20% of its allotted slot level or 8 enrollees into unsubsidized jobs by FY's end.
Objective achieved. 8 enrollees succeeded in getting placed into jobs in the job
market at large.
4. Place 50% or 21 of the enrollees into community service positions that serve seniors
during the FY.
Objective achieved and surpassed. Placed 40 or 91% (40/43) of the enrollees into
community service positions that serve other seniors by FY's end.
5. Visit the enrollees at their work sites every quarter. Conduct 175 work site visits by
FY's end.
Objective achieved. Conducted 181 site visits by FY's end.
6. Hold one large program event during the FY to advance the hiring and promotion of
seniors on this island.
Objective achieved. Although the DLIR Workforce Development Division during
their last budget review trimmed funding for this one large program event from
the SCSEP contract, we still had Mayor Kim proclaim September 22-28, 2002 as
"Employ the Older Worker Week". Also, we had the EOWW publicized in the
9/22/02 Sunday edition of the Hawaii Tribune -Herald. (The Mayor's
proclamation and the Hawai'i Tribune -Herald article achieved the real focus of
the objective which was to advance the hiring and promotion of seniors.)
Final Status Report on Program Objectives for FY 2001-02
ELDERLY ACTIVITIES
SENIOR COMMUNITY SERVICES EMPLOYMENT
7. Plan and present 8 informational sessions about the program through various media to
interested community groups during the FY.
Objective achieved and surpassed. 150% (12/8) of the year-end objective for
promotional coverage has been achieved as follows:
1) July -Sept. quarterly issue of the Kupuna News, "Senior Community Service
Employment Program," page 15;
2) September 8, 2001: SEP Director presented the program to the Disabled
American Veterans at Cafe 100 and answered their questions about the
program;
3) September 23-29,2001: Mayor Kim proclaimed "EMPLOY THE OLDER
WORKER WEEK" for the County of Hawaii;
4) September 28, 2001: `It's `Employ the Older Worker Week, "' Hawai'i
Tribune -Herald, page 18;
5) October 12, 2001: SEP Director presented program to several Workforce
Development Division staff at Hilo Plaza, discussed employment service issues
common to both WDD and SEP, and also discussed and answered questions
about 1 -Stop related subjects;
6) October 17, 2001: SEP Director presented program to other WDD staff at the
Hilo Plaza;
7) October -December quarterly issue of the Kupuna News, "Senior Community
Service Employment Program," page 15;
8) December 9, 2001: SEP staff sponsored an "Appreciation Christmas Dinner"
for the enrollees to show them gratitude for the hard work that they do in
their community service programs.
9) January 25, 2002: The SEP Director presented the program to the Senior
Advisory Council comprised of all Senior Club Presidents and Senior
Nutrition Council Presidents across the County including Senior Officers of
the RSVP Council;
10) January -March quarterly issue of the Kupuna News, "Senior Community
Service Employment Program," page 15;
11) May 2, 2002: The SEP Director and Account Clerk (who are also I Stop
partners under the Workforce Investment Act with other Hawai'i County and
State employers) represented the program at the Employers' Fair hosted by
the 1 Stop East Hawaii Partnership from 5:00 p.m. to 7:30 p.m. at the HCC
cafeteria. KIAA members who are employers were the guests.
12) April -June quarterly issue of the Kupuna News, "Senior Community Service
Employment Program," page 15.
Final Status Report on Program Objectives for FY 2001-02
ENVIRONMENTAL
MANAGEMENT
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
1. Establish and organize an accounting and billing section for the Department.
The impending move to the old Real Property Tax building has delayed any
reorganizational changes. Target move date is July, 2003.
2. Establish a personnel specialist office.
The Personnel Management Specialist I1 position was filled on October 1, 2003
and has been sharing office space with the Department of Environmental
Management Administration office. Again, the impending move to the old Real
Property Tax building has delayed any reorganizational changes.
3. Reduce days in Accounts Receivable for the department by 5% for FY 2002-2003.
The receivable averages are based on the first five months figures' available for
this FY. Wastewater Division's average for days in Accounts Receivable is 171
days, reflecting a 1.31% increase compared to last FY 2001-02 average of 131
days.
Solid Waste Division's average for days in Accounts Receivable is 129 days,
reflecting a 1.08% increase compared to last FY 2001-02 average of 120 days.
Six Month Progress Report on Program Objectives for FY 2002-03
ENVIRONMENTAL MANAGEMENT
ADMINISTRATION
1. Establish a schedule for regular commission meetings.
On December 27, 2001, the Environmental Management Commission filed its
rules and regulations with the County of Hawaii's Office of the County Clerk.
Regular quarterly Commission meeting place, time, day and months were
established (4 1h Wednesday of February, May, August and November at 9:00
a.m. at the Hawaii County Council Room). Quarterly meetings for February and
May were held as scheduled besides special monthly meetings held alternately in
Waimea and Kona.
2. Reduce Days in Accounts Receivable for the department by 501b for FY 2001-2002.
The overall department average for days in Accounts Receivable is 125,
reflecting a 1.6% increase compared to FY 2000-2001.
As of 6/30/02, the number of days in Accounts Receivable for the Wastewater
Division is 131, a 15% increase compared to the 114 actual number of days for
FY 2000-2001. The increase in WWD Accounts Receivable is primarily
attributed to the growing outstanding balance of two large non-residential
accounts. These two accounts' total outstanding balance of including current
sewer charges amounts to $417,744.02 which is 19.4% of our total Accounts
Receivable balance as of 06/30/02 ($2,158,283.64). Their outstanding balance
over 90 days amounts to 38% of our total outstanding balance over 90 days
($1,033,447.15). Their current outstanding balance of sewer charges over 90
days has increased 52% over its 6/30/01 balance of $259,854.11. The
Department of Finance is assisting with the collection efforls.
As of 06/30/02, the number of days in Accounts Receivable for the Solid Waste
Division is 120, reflecting a 10% decrease from the 133 actual number of days in
FY 2000-2001.
Final Status Report on Program Objectives for FY 2001-02
10
FINANCE
FINANCE
ADMINISTRATION/BUDGET
Administration
Continue to require divisions to review and update rules, policies and procedures to
insure that applications are consistent throughout the County. Desired outcome is to
realize efficiencies in financial practices.
Being achieved. Primary focus continues to be on Real Property Tax division.
Public hearings were held and rule changes implemented regarding certain
property valuation methods. Review of agricultural program issues and
exemptions were the primary focus during this six months.
2. Conduct four training sessions for county financial personnel. Desired outcome is to
provide a training media for financial support staff.
One workshop was conducted in the first six months. The focus was on budget
issues. The department has determined that three workshops per year is more
appropriate to provide training for the departmental financial support staff.
Assist Mayor and Council in the execution of the 2002-03 operating and capital
budgets and programs.
The Finance Department is advising the Mayor and Council on an ongoing basis
regarding the current year budget and funds available for capital projects. The
available General Fund balance was determined and an appropriation was
introduced to make those funds available for unanticipated requirements.
4. Respond within three working days to inquiries and complaints from the Council and
general public.
The department has responded to 95% of inquiries and complaints within three
working days, the majority within one day. Some responses were delayed
because of the research time involved.
5. Refer procurement protests to Corporation Counsel within three working days of
receipt. After verification of validity of protest from Corporation Counsel, issue
determination and/or decision within a week.
Two procurement protests were received in the first six months of this year.
Both were referred to Corporation Counsel within three days of receipt. In
both cases the determinations were issued within four weeks, because they
required research which extended beyond one week.
Six Month Progress Report on Program Objectives for FY 2002-03
FINANCE
ADMINISTRATION/BUDGET
Budget
1. Continue development of the operating budget document into a more useful
management tool for planning and programming.
At the September budget kickoff workshop, a performance measurement
presentation was made by the Department of Civil Service. An emphasis was
made on the different types of performance measures and the importance of
selecting the best measures that describe what the program does and how well it
does it.
Prepare and submit transmittal letters, resolutions, and/or bills for the appropriate
approvals and signatures within two working days of the receipt of the request for
council action form.
All of the 67 request for council action forms received from the
departments/agencies were prepared immediately and none have ever missed
any of the council deadlines.
3. Continue to automate and streamline the manner in which the program budget
documents/worksheets are updated and transmitted between the department/agencies
and the Budget Office.
The use of email via the County's local area network and the Internet is
reducing the use of paper copies and diskettes to transmit information and is
providing a better avenue of communication between the departments/agencies
and the Budget Office.
Six Month Progress Report on Program Objectives for FY 2002-03
FINANCE
ACCOUNTS
1. Close FY 01-02 books and issue final June 30 Budget Status Report by August 19,
2002, and determine fund balances by August 12, 2002.
Closed the fiscal year 2001-02 books and issued the June 30 budget status report
on September 12, 2002. Determined fund balances on September 5, 2002. The
delay was due to circumstances beyond our control.
2. Reobtain Certificate of Achievement for Excellence in Financial Reporting from the
Government Finance Officers Association (GFOA) for the County's June 30, 2002
Comprehensive Annual Financial Report.
In progress.
3. Issue the monthly budget status reports within ten working days after the end of the
month, except for June, July and August.
Being achieved. Due to the late close for fiscal year 2001-02, the September
monthly budget status report was also delayed. October, November and
December were all issued within ten working days.
4. Prepare the June 30, 2002 financial statements and comprehensive annual financial
report under the provisions of Governmental Accounting Standards Statement No. 34
(Basic Financial Statements—and Management's Discussion and Analysis—for State
and Local Governments).
In progress.
Ensure that all claim payments made are proper and legal by preauditing 100% of
payment requests for accuracy and propriety, returning items that are not accurate or
proper to departments for correction.
Being achieved.
6. Provide certificate of the availability of funds on County contracts within three
working days of the contract's submission to Accounts Division.
Being achieved.
Six Month Progress Report on Program Objectives for FY 2002-03
FINANCE
ACCOUNTS
7. Pay vendors promptly by issuing all warrants for claims within 7 working days of the
receipt of the invoice by Accounts Division.
Being achieved, checks are issued twice each week.
8. Ensure that all employees receive the correct amount of pay and related benefits by
preauditing 100% of payroll claims for accuracy and compliance with legal and
contractual requirements, and filing all required payroll tax forms and returns on time.
Being achieved.
9. Conduct a public auction of surplus County equipment once a year.
Achieved. A public auction was held in October 2002 for surplus equipment. to
addition, the Accounts Division assisted the Police Department with a sale of
surplus and abandoned vehicles in December 2002.
10. Provide a response to an applicant's request for acquiring, exchanging or granting of
easement of real property within 60 days of the receipt of the request.
Being achieved, requests are processed as soon as they are received.
Six Month Progress Report on Program Objectives for FY 2002-03
FINANCE
PURCHASING
Continue to review all internal policies and procedures for conformance to new
procurement law and revise as necessary, in view of probable changes to law. Update
General Terms and Conditions for goods and services contracts (Dated July 1, 1994)
to conform to current law and reflect needed changes.
Ongoing. State procurement has several rule changes pending and legislature is
expected to have a number of new bills, especially considering the change of
administrations.
Maintain up-to-date purchasing manual and training as needed for all using agencies;
including maintenance of a current list of the individual most responsible for
procurement matters within each department or agency and assure that he or she has a
complete, up-to-date copy of administrative rules and purchasing manual.
Ongoing.
3. Process 98% of all routine documents (Continuing Requisitions, Confirming
Payment Authorizations, Contract, Change Order and Supplemental Agreement
approvals) within two working days of receipt.
10,298 routine documents out of 10,344 were processed within two working days
of receipt during the first six months, for a 99.56% rate.
4. Complete purchasing process for 95% of all requisitions below formal bidding limits
within ten days of receipt.
3,948 requisitions out of 4,014 were processed within ten working days of receipt
during the first six months, for a 98.36% rate.
5. Complete purchasing process for 90% of all requisitions requiring formal advertised
bidding (117I3s or RFPs) within sixteen weeks after deadline for receipt of such
requisitions.
117 requisitions out of 122 were processed within sixteen weeks of receipt during
the first six months, for a 95.9% rate.
Six Month Progress Report on Program Objectives for FY 2002-03
FINANCE
PURCHASING
6. Complete circulation of contract documents and issue Notice to Proceed within six
weeks of receiving award recommendation from using agency for at least 70% of
contracts.
26 contracts have been issued and completed during the first six months, of
which 17 were completed within six weeks, for a 65.4% success rate. A difficult
goal due to many factors beyond our control.
7. Review rules and procedures as necessary to enable bid process to be completed
without physical documents, using Internet and email.
Discussions have been held with at least two firms which provide such services.
At this point it appears to be prudent to wait until FRESH is completed to see
what, if any, of these issues are provided within the new software.
S. Maintain list of professional services awards on Internet as required by law and post
95% of entries within one day of contract circulation.
100% of entries are posted on the same day as contract circulation.
Complete and advertise an RFP for a new enterprise financial system to replace
current Wang system.
RFP advertised on December 31, 2002, to open March 7, 2003.
Six Month Progress Report on Program Objectives for FY 2002-03
FINANCE
TREASURY
Treasury
1. Invest 99 per cent of all funds in interest bearing accounts or certificates.
This objective was achieved with the investment of 99.83% of funds.
2. Maintain sufficient liquidity to meet all cash requirements.
All obligations were met including warrant payments, bond payments, and payroll
expenses.
Maximize interest income by attaining budgeted projection while ensuring the safety of
County funds.
Only 32% or $1.035 million of the annual budgeted goal of $3.2 million has been
achieved vs. an on track pace of 50% or $1.6 million. The further decrease in
interest rates to levels not seen in decades has caused the unexpected shortage in
interest earnings.
4. Reconcile monthly statements within five days of receipt.
The reconcilement of monthly bank statements is current and being completed by
the end of the month. With the present workload and staffing, the goal of
completing this task in five days is not attainable.
Vehicle Registration
1. Process mail within three days of receipt.
This objective is being met for part of the month. During the last two weeks of
the month the processing time is approximately a week.
2. No complaints referred to the department level and above.
No complaints were referred to the departmental level or above.
Six Month Progress Report on Program Objectives for FY 2002-03
FINANCE
REAL PROPERTY
1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment.
Ratio study is normally performed in May, after the assessment certification
report in April.
2. Maintain a co -efficient of dispersion at +/- 15% of the mean ratio,
Ratio study is normally performed in May, after the assessment certification
report in April.
3. Conduct field inspections of 98% of all building permits issued or on file for all new
construction.
Ongoing effort; expect to achieve goal.
4. Maintain an active educational and informational program on real property taxation.
Ongoing effort. Attended or participated in four public hearings relating to tax
rates, and valuation of agricultural home -sites. Have prepared numerous press
releases announcing assessment, exemption, appeal, and dedication deadlines
and dues dates for tax payments. Have responded to hundreds of questions
received via the County website.
5. Initiate proceedings for two real property tax foreclosure sales to reduce the number
of delinquent accounts and dollar amount of delinquent taxes owed to the County.
Conducted only one foreclosure sale this fiscal year. Unexpected retirement of
former Tax Collection Assistant, due to illness, and the long delay in filing the
vacant position prevented the division from meeting the goal of conducting two
foreclosure sales this fiscal year. We expect to be on target in the next fiscal
year. Will report results of sale in annual report.
Six Month Progress Report on Program Objectives for FY 2002-W
FINANCE
ADMINISTRATION/BUDGET
Administration
1. Continue to require divisions to review and update rules, policies and procedures to
insure that applications are consistent throughout the County. Desired outcome is to
realize efficiencies in financial practices.
Being achieved. Primary focus is on Real Property Tax division. Review
included minimum tax issues and agricultural program issues.
Conduct four training sessions for county financial personnel. Desired outcome is to
provide a training media for financial support staff.
Finance department conducted three training sessions during the year. Funding
was not available to bring a speaker for the fourth workshop.
3. Assist Mayor and Council in the execution of the 2001-02 operating and capital
budgets and programs.
Finance department has been worked closely with all departments to implement
budget cuts in response to greatly reduced revenue projections for the fiscal
year. The County was able to maintain a positive general fund balance.
4. Integrate Drivers' Licensing into the Department of Finance organization structure.
This objective has not been pursued because current plans are to keep the
driver's licensing functions with the Police Department. It was determined that
they are better able to provide service to residents in rural locations.
Respond within three working days to inquiries and complaints from the Council and
general public.
The administration has processed over 98% of inquiries and complaints within
three working days.
Final status Report on Program Objectives for FY 2001-02
FINANCE
ADMINISTRATION/BUDGET
6. Refer procurement protests to Corporation Counsel within three working days of
receipt. After verification of validity of protest from Corporation Counsel, issue
determination and/or decision within a week.
Three procurement protests were received this year. All were referred to
Corporation Counsel within three days of receipt. In two cases the
determination was issued within four weeks, because they required research
which extended beyond one week.
Budget
1. Continue development of the operating budget document into a more useful
management tool for planning and programming.
At the budget workshop, presented a brief overview of the Mark Friedman
approach to help departments identify and select performance measures for
their program or service.
2. Conduct a budget workshop in September 2001 for all employees involved in the
preparation of the operating budget to review budget instructions and other budget -
related matters.
Budget workshop meeting was held on September 20, 2001 with 100 employees
in attendance.
3. Review and streamline the manner in which the program budget documents are
updated and transmitted between the department/agencies and the Budget Office.
Program budget documents and forms were distributed to the departments in
MS WORD and EXCEL formatted files. Modifications to the documents were
tracked within MS WORD to reflect the changes made by the
department/agencies and by the Budget Office. Transmission of files was
achieved either through diskette or e-mail.
Final Status Report on Program Objectives for FY 2001-02
FINANCE
ACCOUNTS
1. Close FY 00-01 books and issue final June 30 Budget Status Report by August 20,
2001, and determine fund balances by August 13, 2001.
Closed the fiscal year 2000-01 books and issued the final June 30 budget status
report on September 13, 2001. Determined fund balances on September 7, 2001.
The delay was due to circumstances beyond our control.
2. Reobtain Certificate of Achievement for Excellence in Financial Reporting from the
Government Finance Officers Association (GFOA) for the County's June 30, 2001
Comprehensive Annual Financial Report.
Achieved.
3. Issue the monthly budget status reports within ten working days after the end of the
month, except for June, July and August.
Achieved for seven of nine months. The September monthly budget status
report was delayed due to the late close for fiscal year 2000-01 and the January
monthly budget status report was issued in eleven days due to circumstances
beyond our control.
4. Prepare the ,Tune 30, 2001 financial statements and comprehensive annual financial
report under the provisions of Governmental Accounting Standards Statement No. 34
(Basic Financial Statements—and Management's Discussion and Analysis—for State
and Local Governments).
This objective was delayed to the June 30, 2002 financial statements. Progress
was made towards our implementation.
5. Continue work on Part 11 of the new Accounting Manual, with issuance planned for
Spring of 2002.
Circumstances required a change in priorities. This objective was not
accomplished this year. After the Finance Department acquires and implements
new financial software this objective will be resumed.
6. Ensure that all claim payments made are proper and legal by preauditing 100% of
payment requests for accuracy and propriety, returning items that are not accurate or
proper to departments for correction.
Achieved.
Final Status Report on Program Objectives for FY 2001-02
FINANCE
ACCOUNTS
7. Provide certificate of the availability of funds on County contracts within three
working days of the contract's submission to Accounts Division.
Achieved with minimal exceptions.
8. Pay vendors promptly by issuing all warrants for claims within 7 working days of the
receipt of the invoice by Accounts Division.
Achieved, checks are issued twice each week.
9. Ensure that all employees receive the correct amount of pay and related benefits by
preauditing 100% of payroll claims for accuracy and compliance with legal and
contractual requirements, and filing all required payroll tax forms and returns on time.
Achieved.
10. Conduct a public auction of surplus County equipment twice a ,year.
No auctions were held due to the lack of items to sell.
11. Provide a response to an applicant's request for acquiring, exchanging or granting of
easement of real property within 60 days of the receipt of the request.
Achieved, requests are processed as soon as they are received.
Final Status Report on Program Objectives for FY 2001-02
FINANCE
PURCHASING
Continue to review all internal policies and procedures for conibrmance to new
procurement law and revise as necessary, in view of probable changes to law.
Ongoing. In response to 9/11, emergency session of legislature raised bid limits
to $50,000.00 for goods and services and $250,000.00 for construction. These
limits revert to $25,000.00 for either on 6/30/02. Neither Purchasing Bids nor
Public Works construction were acquired under this provision. Policy office has
held two public hearings on rule changes; we served as monitor for them for
Hilo teleconferencing facility
2. Maintain up-to-date purchasing manual and training as needed for all using agencies.
Maintain a current list of the individual most responsible for procurement matters
within each department or agency and assure that he or she has a complete, up-to-date
copy of administrative rules and purchasing manual.
Ongoing.
3. Process 98% of all routine documents (Confirming Requisitions, Confirming
Payment Authorizations, Contract, Change Order and Supplemental Agreement
approvals) within two working days of receipt.
25,549 routine documents out of 25,699 were processed within two working days
of receipt, for a 99.42% rate.
4. Complete purchasing process for 95% of all requisitions below formal bidding limits
within ten days of receipt.
7,974 requisitions out of 8,137 were processed within ten working days of
receipt, for a 98.0% rate.
5. Complete purchasing process for 95% of all requisitions requiring formal advertised
bidding within twelve weeks and requisitions for RFP's within sixteen weeks after
deadline for receipt of such requisitions.
135 requisitions requiring advertised bidding out of 218 were processed within
twelve or sixteen weeks of receipt during the first six months, for a 61.9% rate.
While a worthy goal, given the nature of our operations and dependence on so
many factors beyond our control, this seems like an unrealistic objective.
Final Status Report on Program Objectives for FY 2001-02
FINANCE
PURCHASING
6. Complete circulation of contract documents and issue Notice to Proceed within six
weeks of receiving award recommendation from using agency for at least 70% of
contracts.
91 Contracts out of 114 were processed within six weeks, for a 79.8% rate.
7. Conduct a pilot purchasing card program to test the feasibility of using credit cards to
accomplish small purchases, petty cash and Internet transactions, assuming a
statewide RFP is concluded and award to vendor made (Economics of scale dictate
that a statewide vendor be selected to maximize savings.)
State is still awaiting authority to proceed statewide; currently there is a pilot
project operating on Oahu. They seem reluctant to allow an independent
project off of Oahu.
8. Complete report of exemptions, professional services, sole source and emergency
procurement to legislature no later than August 7, 2001.
The requirement for this report was eliminated during the last legislature.
9. Review countywide procedures and policies regarding vehicle purchases, leases and
rentals to achieve possible cost savings.
Some preliminary study regarding the possibility of using lease financing for
vehicle acquisition has been completed. At this point, especially considering
budget considerations, it would seem that a County -wide policy would need to be
adopted regarding fleet usage and replacement. We have acquired current
reports from Automotive Equipment Divisions' fleet management software to
begin analysis of available statistics.
10. Complete a usable database for vendor addresses to use in soliciting Bids and RFP's.
Workable data base completed and in use using Microsoft Excel spreadsheet.
Staff has taken training classes on Access and we hope to convert in the near
future.
Final Status Report on Program Objectives for FY 2001-02
FINANCE
TREASURY(VEHICLE REGISTRATION
Treasury
1. Invest 99 percent of all funds in interest bearing accounts or certificates.
The objective was achieved with the investment of 99.77% of funds.
2. Maintain sufficient liquidity to meet all cash requirements.
All obligations were met including warrant payments, bond payments, and
payroll expenses.
3. Maximize interest income by attaining budgeted projection while ensuring the safety
of County funds.
Only 68% of the budgeted goal of $5,300,000 was achieved due to lower that
expected interest rates.
4. Reconcile monthly statements within five days of receipt.
The reconcilement of monthly bank statements is current, despite being behind
for most of the year. Segmenting the general fund statement greatly aided in
establishing a systematic methodology in reconciling this account. In hindsight.
the live -day goal is unrealistic.
Vehicle Registration
1. Process mail within three days of receipt.
This objective was met for the year except for the end of the year during the time
a MVR clerk position was vacant.
2. No complaints referred to the department level and above.
The Mayor received one complaint about being charged a $50 late penalty. No
complaints were made above the division level in regard to the quality of service
received.
Final Status Report on Program Objectives for FY 2001-02
FINANCE
REAL PROPERTY
1. Maintain sales assessment mean ratio +/- 10% from the 100% assessment.
Mixed results: Vacant land - median sales ratio = 0.94
- average deviation = 0.83
Improved property — median sales ratio = 0.83
average deviation = 0.14
2. Maintain a co -efficient of dispersion at +/- 15% of the mean ratio.
Reasonably close to targets:
- Vacant land — Coefficient of dispersion = 17.57
- Improved property - Coefficient of dispersion =16.66
3. Conduct field inspections of 98% of all building permits issued or on file for all new
construction.
Achieved objective.
4. Maintain an active educational and informational program on real property taxation.
This is an ongoing effort. Anticipate new releases in March and April 2002 to
apprise property owners of their rights and benefits.
5. Initiate proceedings for two real property tax foreclosure sales to reduce the number
of delinquent accounts and dollar amount of delinquent taxes owed to the County.
Conducted first foreclosure sale on December 4, 2001. Sixty-six properties sold;
$35,446.76 taxes collected and $22,106.58 penalty and interest collected.
Conducted second foreclosure sale on May 21, 2002. Twenty-seven properties
sold; $179,162.66 in delinquent taxes, penalties, and interest collected.
Final Status Report on Program Objectives for FY 2001-02
I I
FIRE
FIRE
FIRE PROTECTION AND EMS
1. Train and certify Medical Technicians (MICTs and EMTs).
Five personnel attending MICT training. Three extended for five additional
24-hour shifts; two scheduled for completion on 1-31-03.
2. Continue CPR training program with high schools.
CPR training is scheduled during the second semester of the school year
(March -June).
3. Continue Hepatitis B Vaccination Program for County employees.
Department
Number of Vaccines Administered
Central
Keaau
Kailua
Waimea
Pahala
Police
EMS
Total
Aquatics
1
2
1
4
Highways
15
16
3
28
2
64
Parks
Maintenance
3
1
4
Parks Recreation
2
2
Police
7
7
Police Recruits
8
1
9
Solid Waste
1
1
TOTAL:
20
18
5
29
2
8
9
91
4. Institute Decon training for all stations as part of annual HAZMAT retraining
requirement.
Decon training conducted during July 2002 for 63 MICT personnel. This figure
represents 100% of all MICTs. Additional training has been scheduled during
2003.
5. Train 3 personnel for HAZMAT Specialist level.
Objective accomplished. 11 personnel were trained for HAZMAT Specialist
level during September and October 2002.
6. Utilize Fire Department trainers for Hazwopper (Hazmat First Responder) training
during recruit class.
No recruit training conducted during this period.
Six Month Progress Report on Program Objectives for FY 2002-03
FIRE
FIRE PREVENTION
1. Maintain 85-90% of plans review turn -around time 3-4 days.
This objective is being maintained.
2. Work with engine companies to identify complexes that present potentially dangerous
fire and hazardous conditions.
Unable to maintain training program within the Prevention Division at this time.
Projected rate dropped to 50% due to manpower shortages—both in the
Protection and Prevention Divisions.
3. Provide fire prevention information through public education at schools, seminars,
and during Fire Prevention Week program.
This objective was achieved at a 30% level during Fire Prevention Week, held
between October 6 to 12, 2002.
4. Investigate and review complaints within 10 working days.
95% turn -around time for complaints.
5. Complete fire investigation reports within 30 days.
95% completion of fire investigation reports.
6. Attend and meet quarterly with other County Fire Inspectors to discuss problem areas
and proposed amendments to the Fire Code Committee (State Fire Council).
First quarterly meeting held in November 2002; second meeting scheduled for
February 27-28, 2003.
7. Purchase new Uniform Fire Code and NFPA books.
1997 Uniform Fire Code books purchased. NFPA books have not yet been
purchased.
8. Create a clerk/secretary position for the Inspector's office.
Clerk/secretary position not funded due to status quo budget submittal.
9. Purchase fire investigation tools per NFPA requirements.
Fire investigative tools will be purchased for two Prevention Inspectors during
the second half of FY 2002-03 after they successfully complete their
probationary periods.
Six Month Progress Report on Program Objectives for FY 2002-03
FIRE
FIRE EQUIPMENT MAINTENANCE
1. Conduct 130 semi-annual PUC safety inspections for all ambulances and fire vehicles
(GVW 10,000 lbs. and over).
Conducted 130 PUC safety inspections for all ambulances and fire vehicles for
the Department. Program objective has been achieved.
2. Service vehicles (change oil, filter, etc.) every 3,000 miles or 6 months.
Serviced 30 ambulances and fire vehicles during this period. 65% of our goal
objective has been achieved.
3. Replace transmission oil on ambulances every 9,000 miles.
Serviced 6 ambulances with 60% of our goal objective achieved.
Six Month Progress Report on Program Objectives for FY 2002-03
FIRE
FIRE COMMUNICATIONS CONTROL CENTER
1. Dispatch emergency units within 90 seconds, upon receiving call from 911.
Our objective of dispatching units within 90 seconds upon receipt of 911 call is
being achieved.
2. Maintain annual certifications for CPR and EMD (Emergency Medical Dispatching).
Annual certifications for 8 Fire Dispatchers maintained; certifications for
remaining two Dispatchers will be conducted. Objective 801/o accomplished.
Six Month Progress Report on Program Objectives for FY 2002-03
FIRE
TRAINING
Monthly IFSTA training outlines/guidelines to be instituted for all fire companies
island -wide.
Monthly IFSTA training is ongoing with 60% of our goal objective achieved.
2. Conduct evaluation of 19 engine companies to accomplish 3 -minute hose evolutions.
Evaluation is ongoing with 60% of our goal objective achieved.
3. Conduct Fire Fighter Recruit classes for 30 new recruits.
Recruit classes are tentatively scheduled to begin during March 2003 for 15
recruits. An additional 15 recruits will be trained during the first half of
FY 2003/04.
4. Will meet OSHA standards and recommendations for protective personal equipment
(PPE) and fire equipment.
Currently in compliance with OSHA standards with 65% of our objective
achieved.
5. Conduct training sessions to meet CFR 1910 requirements for HAZMAT for 309
personnel, 8 hours for the year.
Currently ongoing Haz-Woper training being implemented with 50% of our
objective achieved.
Six Month Progress Report on Program Objectives for FY 2002-03
FIRE
VOLUNTEER FIRE SERVICE
1. Maintain volunteer requirement of 6 training sessions per volunteer annually.
Objective almost achieved with 90% of volunteers in program completed.
Monthly fire fighting training are on-going for volunteer fire companies, using
IFSTA (International Fire Service Training Association) subject materials.
2. Establish new volunteer company in the Pa'auilo community.
Objective accomplished; new volunteer fire company at Pa'auilo was established
on October 10, 2002. This volunteer fire company was designated as Company
8A because it is located in District 8 (Honokaa) and the closet regular fire station
is Station 8 (Honokaa Fire Station). Presently, we are anticipating the land
allotment from the County of Hawaii and monies appropriated for our future
garage and fire station in Pa'auilo.
3. Provide volunteer companies with fire fighting officer training with a special session
every quarter in tactical operations, incident command, and supervisory/management
practices; to continue with quarterly drills that review and retrain volunteer officers of
these operations and practices.
Program objective on track for FY 2002-03 with 80% of the volunteer fire
officers in the program completed.
Six Month Progress Report on Program Objectives for FY 2002-03
FIRE
FIRE PROTECTION AND EMS
1. Continue present Fire Fighter Recruit training and EMT training for 10 new hires.
Objective achieved.
2. Update inspection forms with HIOSH requirements checklist to deter infractions.
Objective achieved.
3. Construct new fire station for Honoka'a and Kalaoa Mauka.
Both projects are currently in the site review and planning phase.
Two prospective sites have been identified for a new Honokaa Fire Station, and
preliminary research and site review has been initiated. Both sites are presently
owned by parties other than the County and may involve joint partnerships with
other government agencies.
The site of a future Kalaoa Fire Station has been identified and a preliminary
County Ordinance (02 31) was passed on March 19, 2002, relating to the
amending the district classification. Negotiations are ongoing with the developer
to provide a "turn key" project on the prospective site.
4. West Hawaii Assistant Chiefs to conduct monthly station inspections for 7 stations,
monitor energy conservation, and oversee weekly engine company training.
Objective 50% achieved.
Final Status Report on Program Objectives for FY 2001-02
FIRE
FIRE PREVENTION
1. Maintain plans review turn -around time 3-4 days.
With only two plans checkers at present, able to achieve at a rate of 80%.
2. Work with engine companies to identify complexes that present potentially dangerous
fire and hazardous conditions.
Able to accomplish 60% of goals due to manpower shortage.
3. Provide fire prevention information through public education at schools, seminars,
and during Fire Prevention Week program.
Able to accomplish 80% of schools.
4. Prepare for the acceptance of the 1997 Uniform Fire Code.
Objective 100% achieved. The 1997 UFC has been adopted by the State as the
State Fire Code and is currently under review and integration with the County
Fire Code by Corporation Counsel.
5. Investigate and review complaints within 10 working days.
Able to accomplish 100% within 10 working days.
6. Complete fire investigation reports within 30 days.
100% of reports completed within 30 days.
7. Attend and meet quarterly with other County Fire Inspectors to discuss problem areas
and proposed amendments to the Fire Code Committee (State Fire Council).
100% accomplished — 4 of 4 meetings conducted.
8. Fill vacancies (2 in East Hawaii and 2 in West Hawaii) which require training in
enforcing all Fire Codes and regulations, fire investigations, and inspections for fire
hazards.
Positions not filled due to cut-back in budget.
Final Status Report on Program Objectives for FY 2001-02
FIRE
FIRE EQUIPMENT MAINTENANCE
Conduct PUC safety inspections on 71 fire trucks and ambulances (GVW 10,000 lb.
and over).
100% objective achieved. All fire trucks and ambulances passed PUC safety
inspections.
2. Service 50% of vehicles (change oil, filter, etc.) every 3,000 miles or 6 months.
70% objective achieved. Most vehicles were serviced by December 2002.
3. Replace transmission oil on 4 ambulances every 9,000 miles.
100% objective achieved. The replacement of transmission oil was done for four
ambulances.
Final Status Report on Program Objectives for FY 2001-02
FIRE
FIRE COMMUNICATIONS CONTROL CENTER
1. Dispatch emergency units within 90 seconds, upon receiving call from 911.
100% objective achieved.
2. Maintain annual certifications for CPR and EMD (Emergency Medical Dispatching)
for 10 dispatchers.
100% objective achieved.
3. Train 2 new dispatchers to operate radio consoles after receiving 6 months of training
on computers (CAD and CML -E911) to do basic call -taking and emergency
dispatching.
100% objective achieved.
4. Assign 2 new dispatcher(s) to a rotating shift schedule after 6 months of supervised
training at the radio consoles.
100% objective achieved.
Final Status Report on Program Objectives for FY 2001-02
FIRE
TRAINING
1. Conduct evaluation o1' 19 engine companies to accomplish 3 -minute hose evolutions.
80% completed. Proper records are being maintained and kept up-to-date.
2. Conduct training sessions for 308 uniformed personnel to meet CFR 1910
requirements for HAZMAT.
100% completed. Proper records are being maintained and kept up-to-date.
3. Conduct Fire Fighter Recruit classes for 10 new recruits.
Completed Fire Fighter Recruit Class for 10 new Recruits.
Final Status Report on Program Objectives for FY 200142
FIRE
Mow
VOLUNTEER FIRE SERVICE
I. Maintain volunteer requirement of 6 training sessions per volunteer annually.
Objective achieved, with 100% of volunteers in the program completed.
Monthly volunteer fire fighting training is ongoing for volunteer companies
using IFSTA (International Fire Service Training Association) subject materials.
2. Establish new volunteer company at Waiki`i.
Completed 100% establishment of new volunteer fire company at Waiki'i. This
volunteer fire company was designated as Company 9A due to its close
proximity to Waimea Fire Station which is Station 9. The completion date was
June 29, 2001.
Final Status Report on Program Objectives for FY 2001-02
12
LIQ,UJ0R CONTROL
LIQUOR CONTROL
LIQUOR CONTROL
Annually review Bills for an Act affecting County agencies and the liquor department
and coordinate statewide response with liquor jurisdictions and the liquor industry.
HB 1403, HB1465, HB343, HB972, HB882, HB1114, SB308,SB737,SB735,SB314,
SB889,SB807,
Director responsible for tracking and testimony.
2. Annually convene the East and West Hawaii liquor advisory committees, comprised
of liquor licensees, to review and solicit recommendations for rule amendments,
pursuant to Act 168 and forward such proposed amendments to the Liquor
Commission for consideration.
3 meetings conducted: 1 in East Hawaii. 2 in West Hawaii.
Final review of all rule amendments and economic impact statement to
commence in February 2003 for submittal to State Small Business Review
Committee.
3. Annually consider rule amendments proposed by the Liquor Advisory Committees or
as mandated by legislation and amend Commission rules, where applicable.
Review completed. See No. 2 above.
4. Conduct daily inspections, at an average of 15 licensees per day per investigator to
determine compliance to laws.
Average to date: 12 premises per day per investigator.
5. Conduct 24 random audio surveillance checks at premises which have entertainment
to determine compliance to noise regulations.
50 random inspections conducted.
6. Respond to complaints from public within 1-3 days.
Responded to 21 complaints.
Six Month Progress Report on Program Objectives for FY 2002-03
LIOUOR CONTROL
LIQUOR CONTROL
7. Participate in County task force, with the Hawaii Police Department to reduce access
to liquor by minors, by conducting compliance checks in 50% of the licensed
premises.
a. Phase 1 (May — September 2002 based on grant year) 167 compliance checks.
b. Phase 2 (December 2002) 121 compliance checks.
S. Process completed applications for liquor license within 7 days of receipt.
59 applications processed.
9. Process completed permit applications within 3 days of receipt.
335 applications processed.
10. Conduct pre -hearing site visits at 100% of the proposed licensed premises to
determine how neighborhoods may be affected by the application.
47 site visits conducted.
11. Conduct semi-annual review of licensing information and procedures to ensure
information is easy to understand and in compliance to law, and amend, as necessary.
Licensing checklist amended to reflect 7 day notice requirement.
12. Annually coordinate with IRS/State tax offices to ensure efficient inter -office
communications on tax clearances required for renewal of liquor licenses.
Coordination completed with both agencies.
13. Conduct annual job assessment of staff and require staff to attend classes or
conferences pertinent to their duties.
Review of Hearings Reporter, Clerk Typist and Steno positions.
Classes: Safety, Violence in the Workplace, "War on Ice", Health Seminar,
PAU Advisory Council — state legislation, Hazard Communication, State liquor
administrators conference, MADD-PIRE conference.
Six Month Progress Report on Program Objectives for FY 2002-03
LIQUOR CONTROL
LIQUOR CONTROL
14. Participate in State and County task force, with the Hawaii Police, DLNR, and
Prosecutor's Office to provide 2 classes in selected schools, in East and West
Hawaii, relating to laws governing intoxicating liquor.
Classes provided at Pahoa School.
15. Participate in State and County task force, including, but not limited to, the Hawaii
Police Department, DLNR, and Prosecutor's Office to provide 6 classes to licensees
in East and West Hawaii, relating to laws government intoxicating liquor.
Classes to be conducted in March or April, 2003.
16. Conduct annual training to new Commission and Board members on liquor laws,
County Charter and Chapters 91 and 92, Hawaii Revised Statutes.
1 Class provided.
17. Participate in a minimum of 4 state and national administrative or enforcement
conferences.
State Liquor Administrators Conference, State Investigator's Conference
Western Region, NCSLA, Office of Juvenile Justice Best Practices
Office of Juvenile Justice Annual Conference, National Liquor Law
Enforcement Assoc.
Six Month Progress Report on Program Objectives for FY 2002-03
LIQUOR CONTROL
LIQUOR CONTROL
1. Annually review Bills for an Act affecting County agencies and the liquor department
and coordinate statewide response with liquor jurisdictions and the liquor industry.
(Goal 1)
a. Reviewed Act 230, Act 257, Act 58, and Act 157.
b. Act 257: Revised and implemented changes to the procedures for liquor
license application and protest information.
c. Act 58: Devised and distributed registration form for reciprocal wine
shipments by wine manufacturers from reciprocal states.
d. Act 157: Distributed posters to all licensees related to operating a vehicle
under the influence of intoxicants.
e. Dept. participated in the following legislation:
1. Prohibit renewal of licenses if any violation occurred within 6 months of
renewal. Bill was held.
2. Bill to eliminate the liquor commission. Bill was held.
3. Bill to transfer enforcement of tobacco to liquor department. Bill
deferred.
4. Amends special liquor district relating to populations of 500,000 or more.
Bill for an Act.
5. Allow commission employees to vote. Bill for an Act.
2. Annually convene the East and West Hawaii liquor advisory committees, comprised
of liquor licensees, to review and solicit recommendations for rule amendments,
pursuant to Act 168 and forward such proposed amendments to the Liquor
Commission for consideration. (Goal 1)
a. East and a West Hawaii Liquor Advisory committees, consisting of retailers,
dispensers, and wholesalers were formed. They met on three occasions to
identify the areas of concerns, rule amendments, and the implementation of
programs.
b. Proposals for amendment.
1. To allow fine monies to fund public awareness, enforcement and youth
programs.
2. Allows auction of wines to holders of special one -day licenses.
3. Limits number of times a licensee may apply for a temporary
increase in their licensed premises.
Final Status Report on Program Objectives for FY 2001-02
LIOUOR CONTROL
LIQUOR CONTROL
3. Annually consider rule amendments proposed by the Liquor Advisory Committees or
as mandated by legislation and amend Commission rules, where applicable. (Goal 1)
Majority of amendments are in final form. The committee is reviewing
additional rule amendments relating to resealed wines, game devices.
4. Propose amendments to the Rules of the Adjudication Board for creative sentencing,
which will support public awareness of alcohol issues. (Goal 1)
Amendment proposed to Board on alternative for creative sentencing. Board
concurred and forwarded to the commission for their review.
5. Conduct daily inspections, at an average of 15 licensees per day per investigator to
determine compliance to laws. (Goal 2)
Conducted coverage of an average of 17 daily inspections per investigator to
determine compliance to laws.
6. Conduct 24 random audio surveillance checks at premises which have entertainment
to determine compliance to noise regulations. (Goal 2)
Conducted 93 random audio surveillance checks at premises which have
entertainment to determine compliance to noise regulations.
7. Respond to complaints from public within 1-3 days. (Goal 2)
Responded to 12 complaints from the public within 1-3 days.
8. Participate in County task force, with the Hawaii Police Department to reduce access
to liquor by minors, by conducting compliance checks in 50% of the licensed
premises. (Goal 2)
Two phases of educational stings are conducted by the department.
Phase 1: 66 of 251 licensees sold to minors — 26.3% failure rate.
Phase 2: 40 of 198 licensees sold to minors - 20.2 % failure rate.
Compliance checks with Hawai'i Police Department to commence in FY 2002-03.
Final Status Report on Program Objectives for FY 2001-02
LIOUOR CONTROL
LIQUOR CONTROL
9. Process completed applications for liquor license within 7 days of receipt. (Goal 3)
Processed 47 applications for a liquor license within 7 days of receipt.
10. Process completed permit applications within 3 days of receipt. (Goal 3)
Processed 809 (33) permit applications within 3 days of receipt.
11. Conduct pre -hearing site visits at 100% of the proposed licensed premises to
determine how neighborhoods may be affected by the application. (Goal 3)
Conducted 52 pre -hearing site visits at the proposed licensed premises to
determine how neighborhoods may be affected by the application.
12. Conduct semi-annual review of licensing information and procedures to ensure
information is easy to understand and in compliance to law, and amend, as necessary.
(Goal 3).
Procedures for Guidelines for Protests, Applications for a Liquor License, and a
notice for Act 157 was completed for licensing information and compliance to
law.
13. Annually coordinate with IRS/State tax offices to ensure efficient inter -office
communications on tax clearances required for renewal of liquor licenses. (Goal 3)
Promoted efficiency by coordinating and providing a list of 352 licensees names
and addresses to IRS/State tax offices for tax clearances as required for renewal
of liquor licenses.
14. Training licensing staff on Geographic Information System relating to applications
for liquor license to verify compliance to notice requirements and protestor
information. (Goal 3)
Postponed attendance to GIS class.
15. Conduct annual job assessment of staff and require staff to attend classes or
conferences pertinent to their duties. (Goal 4)
Staff members attended State Highway Safety Council, Personnel Workshops,
Safety meetings, State conferences, National conferences, Alcohol and Drug
Awareness workshops, Noise classes, Finance workshops, legislation, Health
Fund, and in-house training.
Final Status Report on Program Objectives for FY 200t-02
LIQUOR CONTROL
LIQUOR CONTROL
16. Participate in State and County task force, with the Hawaii Police, DLNR-DOCARE
and Prosecutor's Office to provide 4 classes in selected schools, in East and West
Hawaii, relating to laws governing intoxicating liquor. (Goal 4)
Project PAU Advisory Council: Education will be implemented in year two of
project.
17. Participate in State and County task force, including, but not limited to, the Hawaii
Police Department, DLNR, and Prosecutor's Office to provide 6 classes to licensees
in East and West Hawaii, relating to laws government intoxicating liquor. (Goal 4)
Hawaii County Police Department, Prosecutor's Office, Liquor Adjudication
Board, and Department of Liquor Control held 8 classes with 425 participants
representing 182 licensees. Additional classes are scheduled in Year 2 of the
project.
18. Conduct annual training to new Commission and Board members on liquor laws,
County Charter and Chapters 91 and 92, Hawaii Revised Statutes. (Goal 4)
Classes were given to new commission/board member upon appointment.
19. Participate in a minimum of 4 state and national administrative or enforcement
conferences. (Goal 4)
Hosted the State Liquor Administrator's Conference that was attended by the
commission and board. The department also hosted the State Investigator's
Conference. Staff and commission members attended the National and Western
Region conferences of state liquor administrators.
Final Status Report on Program Objectives for FY 2001-02
13
MANAGEMENT
MANAGEMENT
ADMINISTRATION
1. Maintain government services for the fiscal year 2002-2003 at affordable levels.
An increase in real property tax rates was necessary to continue to provide
services at a status quo level. However, the ongoing review of our real property
tax laws will address matters of equity and fairness to insure that government
services remain affordable.
2. Fill vacancies on boards and commissions within 60 days.
This is an ongoing effort.
Utilize performance measures to encourage efficient, effective and timely delivery of
services by county departments.
This is an ongoing effort by departments.
4. Develop operating and capital programs utilizing long-range planning to facilitate
management decision making.
This is an ongoing effort.
5. Consolidate county offices to provide easy access for the public to government
services.
All agencies slated to move into Aupuni Center have done so, consolidating the
agencies that deal with the public the most in one facility in Fast Hawaii. We
are trying to establish a civic center in West Hawaii that will accomplish the
same thing in Kona.
6. Identify and pursue alternate funding sources and avenues to implement county
government programs
We continue to be successful in identifying grant funding for needed projects.
7. Ensure that all county departments make payments to vendors on a timely basis.
There has been a marked improvement in this area, with almost all departments
making payments on a timely basis.
8. Involve the community in the planning process for county projects from the very
earliest stages.
We continue to do this with major projects as we commence the planning.
Six Month Progress Report on Program Objectives for FY 2002-03
MANAGEMENT
CLERICAL SERVICES CENTER
1. Assist the clerical workload of the Mayor's Office, the Mayor's Advisory
Commissions, and County departments and agencies daily.
ONGOING — (July I — Dec 31, 2002, received and completed 564 assignments,
with a total volume of 5,952)
2. Maintain a system for complaints for quick retrieval and follow-up within a
maximum two-week turn around time.
ONGOING — (July I — Dec 31. 2002 received 73 complaints)
3. Respond immediately and efficiently to citizens who walk in or call for information,
direction and inquiries about various programs and services.
ONGOING — (July t — Dec 31, 2002 received approx. 8,650 phone calls)
4. Daily issuance of disabled parking permits, maintenance/up date of files and entry of
data into the centralized statewide database.
ONGOING — (July 1 — Dec 31, 2002 issued 1,610 placards)
5. Daily data entry of purchase orders for all purchases made by the County.
ONGOING — (July 1 — Dec 31, 2002 entered 4,274 purchase orders)
Six Month Progress Report on Program Objectives for FY 2002-03
MANAGEMENT
COMMITTEE ON PEOPLE WITH DISABILITIES
1. Improve accessibility of County facilities and programs for people with disabilities
and to recommend priority modifications by end of fiscal year 2001-2002.
Objective partially achieved. Accessibility of County facilities and programs for
people with disabilities is being addressed through ongoing transition plan.
Priority modifications have been recommended.
2. Provide accessible information to all people with disabilities.
Objective partially achieved. A sign language interpreter is available at all
MCPD meetings. County Council has been asked to provide interpretation at
county council meetings. Information provided to the public from the MCPD is
available in accessible formats.
3. Advocating a Volunteer Accessible Parking Violations Program throughout the
County by fiscal year 2001-2002.
Objective partially achieved. Volunteer Accessible Parking Violation Program
is being implemented in Kona, and is expected to expand to Hilo soon.
4. Act as advisors to the administration on issues facing people with disabilities.
Objective achieved. MCPD advises the administration of all concerns brought
before the committee by people with disabilities through minutes of committee
meetings, through discussions with County ADA Coordinator or through letters
written to the Mayor or Department heads.
Six Month Progress Report on Program Objectives for FY 2002-03
MANAGEMENT
COMMITTEE ON CHILDREN AND YOUTH
The Mayor has not reappointed a new committee. This committee is an advisory
committee and activation is per Mayor's discretion.
1. Continue to ensure committee representation on an Island -wide basis, selected from
individuals working with children from birth to age 21.
2. Continue to recognize and promote effective programs, existing or new, for children,
youth and families.
3. Continue to increase community awareness of the needs of services and programs for
children and youth.
4. Strongly recommend that the County administration re-evaluate funding an Office of
Children and Youth within the next fiscal year to continue and further the work that
has been started by the coordinator and the committees.
Six Month Progress Report on Program Objectives for FY 2002-03
MANAGEMENT
COMMITTEE ON THE STATUS OF WOMEN
1. Issue a newsletter that focuses on Big Island women's organizations, activities, and
issues in a calendar year.
Objective not achieved. Newsletter not issued in January 2003 but in February
2003 instead. Miscommunications between our committee's expectations and the
UHH student volunteers resulted in changes in assignments.
2. Continue the efforts of the Big Island Women's Coalition in conjunction with the
State Women's Coalition to promote women's interest and participation in the
exercise of their political rights and responsibilities.
Objective achieved. As a result of the BIWC meeting in Puna which was
coordinated by former CSW chair Alissa Alcosiba, points of concern are still
being met through the Women's package recently submitted to the legislature.
A CSW member attended the opening of the 2003 session and made contact with
legislators bringing further awareness of our committee. We continue to
exercise our political rights and responsibilities by providing testimony for
various hearings currently being held at our state capitol.
3. Plan and implement at least one activity that facilitates the cooperation of agencies
and individuals in their attempt to elevate the health, wealth, holistic well being for
women and children in Hawaii County, focusing on the month of September.
Objective achieved. Susan Shirachi Gonsalves coordinated events at the
Mayor's lanai with presentations by the UHH Women's Center, Island Touch
Massage Therapies, and University of Hawaii at Hilo, Hilo Counseling Office.
Other brown bag lunch sessions included events at the Hilo Shopping Center
with speakers from Morgan Stanley and the Office of the Corporation Counsel,
Family Support Division. On West Hawaii, we coordinated speakers with the
Hawaii State Bar Association and West Hawaii Bar Association.
4. Sponsor an essay contest to educate the public of women's roles in the community
and their historical contributions that celebrates Women's History Month in March of
each year.
Objective achieved. Contacting schools for the essay contest begins in
September of each year with the actual writing from November through
December. Entries were submitted by 12/31/02 and were judged in January
2003. Results have been tallied and an awards luncheon is planned for
March 2, 2003 at the Hawaii Naniloa Resort.
Six Month Progress Report on Program Objectives for FY 2002-03
MANAGEMENT
COMMITTEE ON THE STATUS OF WOMEN
Conduct or participate in a workshop that disseminates current information regarding
the issue of attaining economic independence for women through "comparable
worth", such as pay equity.
Objective achieved. We coordinated with Morgan Stanley to have speakers
during the month of September to discuss financial preparedness for women
which was compared to the earnings, life expectancy and retirement needs of our
male counterparts.
6. Send at least one representative to state and/or national conferences to maintain
committee members' awareness of current programs, legislation, and issues that
affect the status of women and share the information with the other committee
members.
Objective not achieved. Because of meeting cancellations due to lack of quorum,
no business could be conducted to approve of any such conference attendance.
7. Hold at least one committee meeting in the North Kohala and one committee meeting
in the West Hawaii districts to acquaint committee members with the concerns of
women from that area.
Objective achieved. August 15, 2002 meeting was held in Kona,
December 20, 2002 meeting with Senator Lorraine Inouye was held in Waimea.
8. Research, coordinate, complete and disseminate to the public the First Female
Booklet that recognizes the outstanding women in the County of Hawaii who were
first in their line of work or field of interest.
Objective partially achieved. Cover design and printing will complete the
booklet. Scheduled distribution is to be in conjunction with the essay contest
awards luncheon.
9. Continue to update and print the Urgent Services Directory for Families.
Objective achieved. Updated version is now a full four pages and 15,000 pieces
were printed on goldenrod colored paper. The Directory was available for
distribution in time for Women's Health Month in September 2002.
Six Month Progress Report on Program Objectives for FY 2002-03
MANAGEMENT
ADMINISTRATION
Maintain government services for the fiscal year 2001-2002 at affordable levels
without increasing the tax burden upon homeowners.
Objective achieved. Tax rates were not increased for fiscal year 2001-2002, and
services were maintained at current levels.
2. Ensure that all boards and commission vacancies are filled within 60 days.
Ongoing efforts are being made to achieve this objective. In most cases, this was
achieved.
3. Promote efficient, effective and timely delivery of services by having departments
and agencies develop performance measurements.
Departments and agencies were encouraged to develop meaningful performance
measurements as part of their FY 2002-03 Operating Budget's program
objectives.
4. Have departments and agencies submit timely reports reflecting progress in meeting
stated goals and objectives.
Departments and agencies have submitted status/progress reports for fiscal year
2000-01 and for the first six months of fiscal year 2001-02. These reports were
forwarded to the County Council for their review.
5. Place more emphasis on development of operating and capital programs as part of
management decision making.
Efforts in this area are ongoing.
6. Encourage all departments and agencies to seek alternate funding sources to
implement identified projects for the County of Hawaii.
On-going process. All departments and agencies are encouraged to seek
alternate funding sources. The Department of Research and Development has
created a grants office to assist agencies in obtaining funding. Thus far, the Fire,
Police, Research & Development, Water departments, and the Office of the
Prosecuting Attorney, have been successful in receiving federal and state grants
to benefit the people and communities of the Big Island.
Final Status Report on Program Objectives for FY 2001-02
MANAGEMENT
EMERGENCY MEDICAL SERVICE COMMISSION
The Mayor has not reappointed a new commission. This commission is an advisory
group and activation is per the Mayor's discretion.
1. Review emergency room operations and services by geographical districts and make
appropriate recommendations.
2. Provide medevac helicopter services on an island -wide basis.
3. Ensure that the existing air medical patient transportation system between the
counties is continued and upgraded, if necessary.
4. Establish a system of emergency call boxes on all major state and county highways
and certain selected highways.
5. Determine roles of the state and county EMS Commissions to avoid duplication and
conflicting recommendations.
Final Status Report on Program Objectives for FY 2001-02
MANAGEMENT
CLERICAL SERVICES CENTER
Assist the clerical workload of the Mayor's Office, the Mayor's Advisory
Commissions, and County departments and agencies daily.
Objective Achieved. Received and completed 1,289 assignments, with a total
volume of 13,202.
Maintain a system for complaints for quick retrieval and follow-up within a
maximum two-week turn around time.
Objective Achieved. Received 147 complaints and processed within a two week
turn around time.
Respond immediately and efficiently to citizens who walk in or call for information,
direction and inquiries about various programs and services.
Objective Achieved. Received 17,301 phone calls.
4. Daily issuance of disabled parking permits and maintenance/up date of files.
Objective Achieved. Processed 2,446 disabled parking permits.
Final Status Report on Program Objectives for FY 2001-02
MANAGEMENT
COMMITTEE ON PEOPLE WITH DISABILITIES
1. Improve accessibility of County facilities for people with disabilities and recommend
priority modifications by end of fiscal year 2001-2002.
This is an ongoing objective and will not be totally met until Transition Project
construction is complete. Progress was made on this objective by MCPD
committee members becoming more aware of the requirements of the Transition
Plan and deciding its roles and responsibilities. MCPD has established a good
working relationship with the County ADA Coordinator, Parks and Recreation
Department, and Public Works Department. Much more progress will be made
toward meeting this objective in this current fiscal year.
2. Provide accessible information to people who are deaf and/or hard of hearing and
blind and/or visually impaired by end of fiscal year 2001-2002.
Ongoing. This objective will always be ongoing as MCPD continues to provide
accessible information to people with disabilities during our meetings, through
public information bulletins, and in conjunction with accessible information
publications distributed by DCAB.
Establish a Volunteer Accessible Parking Violations Program throughout the County
by fiscal year 2001-2002.
This objective is partially complete as Volunteers for the Accessible Parking
Violations Program are in training at this time and will assume duties upon
completion of training.
Final Status Report on Program Objectives for FY 2001-02
MANAGEMENT
COMMITTEE ON CHILDREN AND YOUTH
The Mayor has not reappointed a new committee. This committee is an advisory
committee and activation is per Mayor's discretion.
1. Continue to ensure committee representation on an Island -wide basis, selected from
individuals working with children from birth to age 21.
2. Continue to recognize and promote effective programs, existing or new, for children,
youth and families.
3. Continue to increase community awareness of the needs of services and programs for
children and youth.
4. Strongly recommend that the County administration re-evaluate funding an Office of
Children and Youth within the next fiscal year to continue and further the work that
has been started by the coordinator and the committees.
Final Status Report on Program Objectives for FY 2001-02
MANAGEMENT
COMMITTEE ON STATUS OF WOMEN
1. Issue a quarterly newsletter that focuses on Big Island women's organizations,
activities, and issues in a calendar year.
Objective not achieved. Due to changes in the committee membership, the
newsletter editor did not complete the newsletter prior to leaving the committee.
2. Recent creation of the Big Island Coalition has allowed us to promote women's
interest and participation in the exercise of their political rights and responsibilities.
Objective achieved. The Big Island Coalition was comprised of local
organizations and individuals who came together with the intent to gather and
share information about their communities. With the help of Mitch Roth of the
Prosecuting Attorney's Office and the founder of the Hawaii Coalition, Annelle
Amaral, the structure of the group was formed. We realize that it will take some
time for the group to be fully functioning, but at least their input is being
forwarded to the State level for continued input into the Women's Legislative
Package.
3. Plan and implement at least one activity that facilitates the cooperation of agencies
and individuals in their attempt to reduce the level of violence against women and
children in Hawaii County, focusing on the month of September.
Objective achieved. During Women's Health Month 2001, CSW coordinated a
gathering at Borders Books in Hilo to discuss Women Incarcerated in Hawaii.
Speakers touched upon issues of domestic violence, drug and alcohol addictions,
unemployment and other issues of why the number of women in prison are
increasing in the State of Hawaii.
4. Sponsor an essay contest to educate the public of women's roles in the community
and their historical contributions that celebrates Women's History Month in March of
each year.
Objective achieved. The annual essay contest was again a huge success. There
were 65 entries this year from 9 schools around the island. Despite heavy rains
and raging surf, there were 75 guests in attendance at the Awards Luncheon.
The essays were published in both the East Hawaii and West Hawaii newspapers
as well as made available at the Mayor's offices in Hilo and in Kona.
Final Status Report on Program Objectives for FY 2001-02
MANAGEMENT
COMMITTEE ON STATUS OF WOMEN
5. Conduct or participate in a workshop that disseminates current information regarding
the issue of attaining economic independence for women through "comparable
worth", such as pay equity.
Objective achieved. During Women's Health Month 2001, a gathering at
Borders Books addressed the issue of pay equity for women. Handouts and a
Federal Informational Brochure were disseminated amongst those in
attendance.
Send at least one representative to state and/or national conferences to maintain
committee members' awareness of current programs, legislation, and issues that
affect the status of women and share the information with the other committee
members.
Objective achieved. Our committee through the support of our county
government has been supportive in sending one representative to commission
meetings, coalition meetings, Women's Health Month planning meetings in
Honolulu. Our committee sent two representatives to a Domestic Violence
Conference on Oahu called Ulupono to take part in a two-day conference.
Hold at least three meetings in West Hawaii to acquaint committee members with
the concerns of women from that area.
Objective not achieved. Due to reduction in committee membership
(resignations and appointment expirations without any replacements), the
committee was unable to make quorum and 4 of the 6 meetings were cancelled.
One of the two remaining was held in Kona.
Final Status Report on Program Objectives for FY 2001-02
14
MAS.) TRANSIT iE 1CY
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
1. Maintain system ridership from FY 2001-02.
For the six month period from July — December 2002, ridership is currently 3.64
percent higher than the previous fiscal year. This year, a total of 163,113
passenger trips have been recorded, compared to 157,388 for the same period
last year.
2. Purchase two additional accessible buses.
Vehicle specifications are complete. Currently awaiting word from Federal
Transit Administration on availability of funds to purchase an additional bus.
3. Resolve and follow-up on all complaints within two weeks.
All complaints have been followed up on within two weeks. Thus far, 31
complaints have been received compared to 26 for the same period last year.
4. Begin implementing Dial -A -Ride transit service.
The first handi-van has been received from the City and County of Honolulu.
We are expecting delivery of three more in the coming months. The plan is to
initially implement the service in Kona, where demographics indicate the service
is needed more than in Hilo.
Six Month Progress Report on Program Objectives for FY 2002-03
MASS TRANSIT AGENCY
MASS TRANSIT AGENCY
1. Increase bus ridership by 3 percent from FY 2000-01.
Bus ridership declined 3 percent compared to FY 2000-01. Ridership on the
South Kohala routes picked up slightly during January — June, 2002, but never
reached its previous levels.
2. Increase shared -ride taxi ridership by 5 percent.
Ridership increased 7.0 percent compared to FY 2000-01.
3. Purchase additional accessible bus.
This project is currently on hold as funds originally earmarked for the bus
purchase were reallocated to operations.
4. Resolve and follow -tip on all complaints within two weeks.
The transit agency received a total of 72 complaints during the fiscal year. All
complaints were resolved within two weeks.
5. Maintain 50 percent cost recovery level.
Operations cost recovery amounted to 49 percent.
Final Status Report on Program Objectives for FY 2001-02
15
MII CLLAN�' m US
MISCELLANEOUS
ANIMAL CONTROL
NOTE:
THE FY 2002-03 OPERATING BUDGET DID NOT LIST ANY
PROGRAM OBJECTIVES UNDER ANIMAL CONTROL.
THE VENDOR WAS NOT CHOSEN UNTIL SEPTEMBER 2002.
Six Month Progress Report on Program Objectives for FY 2002-03
MISCELLANEOUS
ANIMAL CONTROL
1. 90% of vicious dog calls will be responded to within 2 hours.
100% in 3rd quarter, 100% in 4th quarter.
Objective achieved: 97.5% for year.
2. 90% of loose animal posing a public safety hazard calls will be responded to within 2
hours.
930% in 3rd quarter, 100% in 4th quarter.
Objective achieved: 98% for year.
3. 90% of injured animal related calls will be responded to within 2 hours.
100% in 3rd quarter, 100% in 4t" quarter.
Objective achieved: 99% for year.
4. 90% of calls for animal control assistance by the police will be responded to within 3
hours.
100% in 3rd quarter, 100% in 4th quarter.
Objective achieved: 100% for year.
5. 90% of animal cruelty and neglect cases will be responded to in 24 hours and
resolved in 14 working days.
99% in 3rd quarter, 96% in 4th quarter.
Objective achieved: 99% for year.
6. 90% of license, loose dog and any non-cruelty/neglect cases will be responded to in
48 hours and resolved in 5 working days.
95% in 3rd quarter, 92% in 4th quarter.
Objective achieved: 97% for year.
7. 24 Sweeps of problem communities per year.
Objective Achieved. 73 sweeps as of 6/30/02.
Final Status Report on Program Objectives for FY 2001-02
16
PARKS &. REER TIION
PARKS & RECREATION
ALAE CEMETERY
1. Maintain cemetery grounds and pavilion to acceptable standards.
Ongoing.
2. Assign and record all burials.
67 burials assigned and recorded.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
VETERANS CEMETERIES - EAST AND WEST HAWAII
Continue to seek community assistance in beautifying the cemeteries. Work with
Sons and Daughters of Veterans for a project per year. Work with HCCC, Kulani or
Intake Center for clean-up preparation for special ceremonies and holidays.
Six clean-up projects completed at Veterans #1 & #2 by Hawaii Community
Correctional Center. One clean-up project completed at Veterans #1 by Hilo
Intake Center. One painting project completed by Sons and Daughters of AJA
Veterans, Waiakea High School Kiwins, and Waiakea Intermediate Builders
Club.
2. Continue to coordinate development of the West Hawaii Veterans Cemetery with the
Veterans Advisory Committee and the Department of Defense.
Ongoing. Patricia Engelhard met with Veterans Advisory Committee five times
during the past six months. She provided status reports on cemetery
developments and followed up on the committee's concerns by referring them to
Parks Maintenance for action.
3. Educate the public on the rules and regulations of the Veterans Cemeteries by posting
the rules at the cemeteries and distribution of pamphlets to funeral homes.
Ongoing. Regulations posted. Pamphlets are being distributed.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
RURAL CEMETERIES
1. Continue maintenance of cemetery grounds.
Ongoing.
2. Develop an accurate inventory of all graves within the cemeteries. Complete by
.Tune 30, 2003.
Inventory records completed. Accuracy not possible due to poor recordkeeping
previous to Parks takeover of cemeteries.
3. Assign and record all burials.
11 burials assigned and recorded.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
HAWAII COUNTY BAND
1. Provide musical services for the island residents and visitors by working with
community organizations and providing 50 musical services annually (e.g. parades,
ceremonies, festivals, concerts and special events.) which enrich Big Island events.
Provided 27 performance services during the lst and 2"d quarter. These services
included parades, concerts, patriotic ceremonies and special events in the
Volcano, Waimea, Kona and Hilo districts.
Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational,
musically challenging, and historically significant.
Provided 6 monthly concerts at Mo`oheau Park Bandstand from July through
December.
The Fourth of July concert featured the Gleeman Plus Chorale of Honolulu as
the featured guest artists. The concert was performed in conjunction with the
annual fireworks display over Hilo Bay and was very well attended by the
public.
The July, September, November and December concerts in particular drew
large and appreciative audiences.
A brief history of the Hawaii County Band is presented to the audience at
concerts to inform the public of the band's cultural and historical significance.
To insure that the band plays a variety of quality music, pieces are chosen from
selected national lists such as the National Band Association, Music Educators
National Conference, The Instrumentalist and the College Band Directors
National Association. Every monthly concert tries to incorporate either a
featured solo or popular selection.
3. Sponsor the Intermediate and High School Concert Band Festival, which showcases
school bands from the Big Island and elsewhere.
The Big Island Band Festival is currently being scheduled for May 17th at the
Afook Chinen Civic Auditorium.
The Big Island Intermediate and High School Select Band is scheduled to
rehearse in February and perform it's concert in March. This will be done in
conjunction with the national program "Music in Our Schools Month". Both
events are organized and sponsored by the Hawaii County Band.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
HAWAII COUNTY BAND
4. Feature young musicians as soloists at the May Mo`oheau Bandstand Concert, which
provides musically educating opportunities for the young people of the County of
Hawaii, annually.
Soloists are still being sought for the May concert.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
WEST HAWAII BAND
1. Provide music for charitable or non-profit groups 3 to 5 times.
100%: Hawaiian International Billfish Association — 1 event, Aloha
Festivals — 2 events, Korean War Veterans, Kona Coffee Festival
2. Perform in 8 to 12 parades.
80%: Fourth of July, Hawaiian International Billfish Tournament, Aloha
Week Holualoa, Aloha Week Waimea, Kona Coffee Festival, Kainaliu
Christmas parade, Waimea Christmas parade, Kailua-Kona
Christmas parade
3. Target concert performances for older individuals 4 times.
100°/x: Lifecare Center (formerly Keauhou Rehab & Healthcare);
50th Anniversary of Inchon Day; Regency at Hualalai (assisted living
center); Lifecare Center Seasonal Concert in December
4. Provide music for "one-time only" events when appropriate.
100%: 50th Anniversary of Inchon Day (commemorating end of Korean War)
5. Provide on-site concerts before or after parades 2 to 4 times.
100%: Fourth of July parade, 3 Christmas parades
6. Increase repertoire by 6 to 8 musical selections.
33%: 2 new musical selections were rehearsed and performed.
7. Sight-read 8 to 16 new musical arrangements.
88% 2 library arrangements and 5 new arrangements were successfully
practiced. The new arrangements were obtained through a grant.
8. Maintain participation of 3 to 6 middle and high school students.
100% Of 8 student participants, 3 are regular participants and several more
perform and/or attend frequently.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
ADMINISTRATION
1. Continue implementation of the transition plan for accessibility to public facilities
during the fiscal year.
Implementation of Transition Plan (Schedule 1) projects continuing, with
targeted completion on June 30, 2003. Design consultants have been selected for
all Schedule 2 projects and contracts are being negotiated. Project funding
sources are C1P and CDBG.
2. Continue implementation of the transition plan for recreation program accessibility
during the fiscal year.
We are currently in the process of filling the Recreation Director position that
will be responsible for compliance with the ADA Transition Plan. Estimated
target date to fill the position is March 1.
3. Continue implementation of the transition plan for playground safety and accessibility
during the fiscal year.
The final draft of the Transition Plan for Playground Safety and Accessibility is
being reviewed and will be followed by design of required improvements.
Project funding source is CIP.
4. Provide personal and professional growth opportunities for administrative staff
through a minimum of one annual training session.
As of December, 4 iositout of 13, or 31% of the administrative staff have
attended at least one training session.
5. Practice fiscal prudence and develop alternatives to generate revenue and work within
budgeted resources.
Revenues generated from fees for classes now fund all Recreation Educators and
Recreation Instructors. The Aquatics Division started charging fees for
participation in the Novice Swim Program.
6. Continue to provide a safe environment and consistent safety education program for
the benefit of employees and park facility users.
We are currently in the process of gathering work injury statistics to determine
the direction of safety education offerings. We are also working with
Corporation Counsel on risk management issues at park facilities.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
ADMINISTRATION
Actively promote the "Friends of the Park" program and identifv a minimum of five
community service projects that focus on maintenance and/or improvements to park
facilities.
As of December 31, 2002 we have four new "Friends of the Park" agreements:
1) Richardson Ocean Park — Leleiwi Community Association with the help of
Waiakea Lions Club
• Clean and maintain landscape
2) Waiohinu Park/Playground — Ka`u Partnership
• Install keiki playground equipment
3) Hilo Municipal Golf Course — Waiakea High School Class of 2004
• Restripe parking lot
4) Carvalho Park Stream — Community member John Rushlow
• Clean and landscape stream banks
Continue to promote community partnerships to manage and maintain recreational
facilities.
We are currently working on drafting policies for a "Parks Community
Partnership Program" to be administered under Rule 12 of the Department.
Develop and implement a five-year plan for maintenance and capital improvement
projects.
A CIP plan has been completed for FY 2002-2007.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
PARKS MAINTENANCE
1. Maintain completion range of 1,750-1,900 work orders on an annual basis.
999 work orders completed during the past six months.
2. Undertake two parks improvements projects per district (18).
• One of which supervisor to work with a community group to improve the
parks — 1 park per district minimum.
50 parks improvement projects completed by parks crews and volunteer groups.
3. Reduce complaints regarding maintenance of facilities by 100/0 from fiscal year 2000-
01.
Monitor type, number, district, etc. of complaints and implement necessary
maintenance procedures, standards, training, discipline, etc. for corrections.
Make annual inspections of facilities with responsible supervisor.
Analyze and discuss methods of improvements.
20 complaints received during the first six months of this fiscal year, as
compared to 38 complaints as of December 31, 2001 and 25 complaints as of
February 28, 2001. Follow-up made for corrections.
4. Analyze and compare numerical data for tree trimming projects, herbiciding, and
ballfield renovations.
Respective supervisors keeping data.
5. Provide for safe facilities and grounds.
• Conduct safety inspections of facilities:
Weekly by supervisors (52).
Annually by safety representative and safety committee as requested.
Correct hazards on a timely basis.
Ongoing. 26 inspections made by each supervisor. Supervisors required to
conduct weekly safety inspections. Inspection reports audited randomly.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
PARKS MAINTENANCE
6. Provide for a safe working environment.
• Participate with department safety committee and discuss and evaluate
accident reports.
• Correct any hazardous conditions or practices.
Ongoing. Representatives sent to attend safety committee meetings. Follow-
up being made on hazardous conditions and practices brought up at safety
meetings.
Provide a minimum of two safety instructional sessions per crew each month
(216).
87 training sessions held or attended. This is 40% of the projected objective.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
RECREATION
Provide introductory instruction in all recreational facilities in at least 4 of the
following sports (basketball, baseball, volleyball, track and field, tennis, flag football,
badminton) for children and adults, one or more in each respective season (i.e. Fall —
basketball; Winter — baseball and track/field; Spring—volleyball; summer—
tennis/flag football).
Due to the Summer Fun and Winter Inter -Session (Hilo only) programs, the
Recreation Division's various districts have successfully provided the following
sports instructions:
Hilo: Basketball, baseball, softball, track and field, pickleball,
badminton, badminton, flag football, kickball, tether ball,
tennis, archery, martial arts, bb -gun, and dodgeball.
Puna/Ka`u: Basketball, tennis, baseball, track and field, Bag football,
dodgeball, and volleyball.
Hamakua: Basketball, volleyball, baseball, track and field, archery,
martial arts, dodgeball, tennis, and kickball.
N/S Kohala: Basketball, baseball, volleyball, track and field, dodgeball, and
kickball.
N/S Kona: Basketball, baseball, volleyball, badminton, dodgeball, and
kickball.
2. Provide at least six seasonal arts and craft activities for children and adults in all
recreational facilities (i.e. Fall — Halloween/Thanksgiving/Christmas craft activities;
Winter— Valentines/St. Patrick/Easter activities; etc.).
Due to the Summer Fun and Winter Inter -Session (Hilo only) programs, the
Recreation Division's various districts have successfully provided a wide array
of arts and crafts sessions.
Hilo: Origami, sand art, clothes pin art, copper craft, fun foam
creation, temari creation, sewing, decorative gift bags, cartoon
and animal sketching, scenic sketching, shrink art, Halloween
mask making, trick or treat bags, Thanksgiving card making,
pumpkin carving, Christmas card making, Christmas wreath,
holiday candy making, holiday cookie -making, holiday cake -
baking, finger art, string art, etc.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
RECREATION
Puna/Ka`u: Origami, clothes pin art, shrink art, pumpkin carving, paper
plane making, key chain making, finger crochet, turkey shoot,
Christmas ornament making, etc.
Hamakua: Shrink art, paper doll making, fun with lace, macram6, craft
lace key chain, fun with beads, Halloween mask making,
Christmas cooking, Christmas baking, mold ceramics, etc.
N/S Kohala: Popsicle stick crafts, glass painting, etching, paper doll house -
making, mold ceramics, gingerbread house -making, shrink art,
paper craft, yarn craft, etc.
N/S Kona: Construction paper craft, etching, holiday baking, beach craft,
pumpkin (papaya) carving, candle making, ceramics, string
art, etc.
3. Maintain a safe facility, free of hazards for all activities, patrons and employees by
conducting daily safety inspections and remitting work orders as necessary to correct
unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly
basis.
Each employee conducts daily safety inspection upon arriving at work with
necessary work orders submitted to correct unsafe/hazardous conditions. A
quarterly safety inspection has been done for the first and second quarters.
4. Plan, organize and implement a minimum of two district -wide events in each
respective district that is responsive to the respective community's needs and interests
(i.e. Hilo District — The Biggest Easter Egg Celebration; Hamakua District —
Hamakua Fun Day; etc.).
Hilo: (1) District -wide Jimmy Yagi basketball clinic held at
Waiakea Uka Gym.
Puna/Ka`u: (1) District -wide Volleyball Fun Day was conducted at Mt.
View Gym.
Hamakua: (1) 8 and Under basketball clinic and league held at
Honoka'a, incorporating participants from Papa'aloa,
Pa'auilo and Honoka'a.
(2) Papa'aloa Haunted House
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
RECREATION
N/S Kohala: (1) District -wide Biddy Basketball league held at Hisaoka.
N/S Kona: (1) District -wide Hoopshoot was held on a teacher's in-
service day in November. Although the attendance was
poor, it was a beginning.
(2) District -wide dance at Hale Halawai in November.
5. Develop a minimum of six partnerships with other recreation providers as well as
community organizations to maximize service and activities to the public (i.e.
summer camping program in partnership with the YMCA).
Hilo: (1) Jimmy Yagi basketball clinic; (2) Vulcans basketball clinic;
(3) Vulcans baseball clinic; (4) Summer Ocean program with
the UHH Marine Science Department; (5) Pana`ewa arts and
crafts programs with the Pana`ewa Community Association
funding it; (6) Keaukaha Community Association funding bus
excursions for the Summer Fun and Winter Inter -Session
programs; (7) Queen Lili`uokalani Children Center
purchasing various equipment for the Keaukaha program; (8)
Queen Lili`uokalani Children Center sponsoring bus trips for
various Summer Fun sites in East Hawaii; (9) Queen
Lili`uokalani Children Center sponsoring the Summer Food
Service program for Keaukaha and Pana`ewa; (10) DOE
sponsoring the Summer Food Service program for Carvalho
Park.
Puna/Ka`u: (1) Halloween Spooky Story Contest in partnership with the
DOE; (2) Pahala Adult Christmas Crafts in partnership with
the Pahala Community Association; (3) Mt. View Fall
Coloring Contest in partnership with Ben Franklin Crafts; (4)
Sports Clinics in partnership with UHH Vulcans.
Hamakua: (1) Papa`aloa Haunted House in partnership with Koaniani
Community Association; (2) Kulaimano Halloween Party in
partnership with Kulaimano Community
Association/Hamakua Credit Union/Filipino Club; (3)
Papa`aloa Santa's Gift Shop in partnership with Koaniani
Community Association; (4) Pa`auilo's Bike Fun in
partnership with the Community Police; (5) Basketball Clinic
in Pa`auilo in partnership with UHH Basketball coach Jeff
Law; (6) Baseball Clinic at Papaikou in partnership with UHH
baseball coach Joey Estrella.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
RECREATION
N/S Kohala: (1) Ho`oku Street Park project is being done in partnership
with the Waikoloa Community Association; (2) Table Tennis
Championships in partnership with the Big Island Table
Tennis Association; (3) Teen Nights in partnership with the
West Hawaii Family Support Services; (4) Teen dance in
partnership with the Waimea Family YMCA.
N/S Kona: (1) Friday Mike Nights in partnership with West Hawaii
Family Support Services; (2) Baseball Clinic in partnership
with UHH baseball coach Joey Estrella; (3) Teen dance in
partnership with the Community Police and Family Support
Services.
6. Provide quarterly training for the P&R staff on various issues, ADA concerns, safety
issues, self-improvement/enhancement, etc.
A series of ADA training sessions were held during the first two quarters:
10/4/02 Overview of ADA and Program Responsibilities
10/18/02 Communication Access Needs
10/25/02 Facility Design
10/31/02 Recreation Design Guidelines
11/15/02 Accessibility Tool Kit
7. Construct an office and develop a recreational program at Kahuku Park (Oceanview-
Ka`u) by the 4°i quarter.
Not yet started.
8. Develop an ADA project in partnership with the Mayor's Committee on People with
Disabilities.
Although in contact with the Mayor's Committee (via Alisa Mitchner), have not
yet decided on a project. Concentrating more on a series of awareness and
sensitivity training sessions for the department.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
1. Conduct a minimum of 18 Summer Fun programs island -wide.
We successfully conducted 18 Summer Fun programs island -wide. In addition,
we had 6 enrichment type programs (Richardson's Ocean Program, Pu`ueo
Teen Scene, Hilo Armory Discovery House, Waiakea Recreation's Enrichment
Program, Summer Tennis and Hale Halawai Teen Program.)
Hilo: (1) Andrews Gym; (2) Waiakea Uka Gym; (3) Carvalho Park;
(4) Pana`ewa Park; (5) Keaukaha Park
Puna: (6) Pahoa; (7) Kea`au; (8) Mt. View; (9) Pahala
Hamakua: (10) Papaikou; (11) Papa`aloa; (12) Pa`auilo; (13) Honoka`a
N/S Kohala: (14) Kohala; (15) Waimea; (16) Waikoloa
N/S Kona: (17) Yano Hall; (18) Kailua Park
Combine various sites and increase program to all day:
a) Honomu, Kulaimano and Papaikou to be held at Papaikou from 8 a.m. to 4 p.m. at
a nominal fee of $50 per child.
b) Hawaiian Beaches and Pahoa to be held at Pahoa from 8 a.m. to 4 p.m. at a
nominal fee of $50 per child.
c) Mt. View and Cooper Center (Volcano) from 8 a.m. to 4 p.m. at a nominal fee of
$50 per child.
Successfully completed.
3. Develop a Summer Fun program at Oceanview Estates in Ka`u.
Unfortunately, we weren't able to accomplish this objective due to insufficient
summer hires for the district.
4. Increase to all -day programs at Waikoloa, Waimea, Kohala, Pana`ewa Park, and
Keaukaha.
Successfully completed.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
Form partnerships with Pana`ewa and Keaukaha Community Associations in which
they provide scholarships for their youngsters. Le., $50 for an all -day program,
community association subsidizes $25 for each community members' children.
Successfully completed.
6. Work in partnership with Queen Lili`uokalani Children Care to sponsor free lunch
programs for the following sites: Keaukaha, Pana`ewa, Papaikou, Pa`auilo,
Pa`apaloa, Honoka`a, Na`alehu, Pahala, Pahoa, and Mt. View.
Successfully completed. Since no program for Na`alehu, we added the lunch
program to Kea`au.
7. Work in partnership with the DOE or HCEOC to sponsor free lunch program for the
following sites: Yano Hall, Hale Halawai, Kekuaokalani Gym, Kohala, Waimea,
Carvalho Park, Pu`ueo and Hilo Armory.
The DOE could not secure meal transportation for Waimea and Hilo Armory.
These two facilities did not have the lunch program.
8. Supplement the regular Summer Fun program with various enrichment -type programs
for those willing to pay the higher fee:
Develop and implement a special all -day educational/recreational program at
Richardson Ocean Park, focusing on water. This will run for six weeks, from 8
a.m. to 3 p.m., targeting children in grades 2 — 5, at a cost of $150 per child.
Successfully completed.
Develop and implement a teen -scene program at Pu`ueo Community Center,
teaching life's skills with emphasis on leadership training. This will run for six
weeks from 8 a.m. to 2 p.m., targeting teens 12 — 17 years old, at a cost of $100
per teen.
Successfully completed.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
Develop & implement a leadership camp at various districts in partnership with
the DARE program. This will impact the various districts' children in grades 4 —
6.
Put on hold for next year.
• Conduct an all -day enrichment program at Waiakea Recreation Center. This will
run for six weeks and target children in grades 3 — 6, at a cost of $25 per class.
Successfully completed.
• Conduct an all -day Summer Fun Academy at Kapi`olani School to run for six
weeks and target children in grades 1 — 4, at a cost of $150 per child.
Successfully completed at Hilo Armory.
• Conduct a six-week Summer Tennis program for children in grades 1-6.
Successfully completed.
• Conduct a Teen Program at Hale Halawai in partnership with the Kona Family
Support Services.
Successfully completed but without the partnership of Kona Family Support
Services.
• Develop a water sports program (sailing/swimming/canoeing) in partnership with
the YMCA.
The YMCA declined our offer.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
9. Develop at least two inter -session activities for communities with schools on year
round schedule.
Equestrian Fun (Horseback riding)
"Zoo Who, Where are you night creatures?" A fun and educational session at the
Zoo.
We did develop two inter -session programs: (1) Fall Inter -Session (1 week) at
Waiakea Uka Gym, Andrews Gym, Pana`ewa Park, Keaukaha Park, Hilo
Armory and Carvalho Park. (2) Winter Inter -Session (3 weeks) at Waiakea
Uka Gym, Andrews Gym, Pana`ewa Park, Keaukaha Park, Wainaku Gym and
Carvalho Park.
We did not incorporate the two listed activities into the program due to a lack of
funds.
10. Integrate children with disabilities into the summer and inter -session programs
wherever possible, through the assistance of the Therapeutic Specialist.
Even without the services of the Therapeutic Specialist, we integrated children
with disabilities into our summer, fall and winter programs. We encountered no
problems.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
HO'OLULU PARK COMPLEX
1. Provide clean, safe and well-maintained facilities:
a. Close each facility once per year for general clean up and minor repairs.
Objective is being achieved. Civic was completed in November 2002; Wong
Stadium and Walter Victor in December 2002; Aunty Sally's Luau Hale will
be done in February 2003 and E. K. Multi -Purpose Stadium in April 2003.
b. Pressure wash each facility once every quarter.
Objective is being achieved:
Civic - August and November 2002 (50%)
Wong Stadium - July and December 2002 (50%)
Walter Victor Stadium - August and December 2002 (50%)
E. K. Multi -Purpose Stadium - September and December 2002 (50%)
Aunty Sally's Luau Hale - August and November 2002 (50%)
c. Check on safety hazards daily.
Objective is being achieved. Ongoing. Both day and night shift supervisors
are required to fill out Daily Facilities Checklist forms which lists all repairs
and safety hazards that need to be taken care of. Repair worker checks list
and completes all necessary repairs.
d. Clean and sanitize facilities before and after events.
Objective is being achieved. Facilities are cleaned 100% of the time. During
the first two quarters we had 1,094 activities. Each was cleaned and
sanitized before and after each activity.
e. Work with Safety Committee to have courtesy safety inspection annually.
Scheduled courtesy inspection with Charmaine Kamaka and Dan Santos for
January 2003.
2. Provide a well -manicured playing surface at all ballfields (Wong Stadium and Walter
Victor Baseball Complex):
a. Mow lawn weekly, weather permitting.
Objective is being achieved. 26 weeks, no rain -outs (50%)
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
HUOLULU PARK COMPLEX
b. Close each ballfield at least one week annually for field renovations.
Objective achieved — 100%.
Little League Field - October 2002
Pony Field - October 2002
Colt Field - October 2002
Wong Stadium - December 2002
c. Aerate ballfields semi-annually.
Objective is being achieved.
Little League Field: December 2002 (50%)
Pony Field: December 2002 (50%)
Colt Field: December 2002 (50%)
Wong Stadium: December 2002 (50%)
d. Fertilize ballfields quarterly.
Objective is being achieved. Fertilized twice during first two quarters. July
and December 2002 (50%)
3. Provide training for staff:
a. Conduct safety talks on different topics every quarter.
Objective is being achieved: 50%
July 2002 - Eye Protection
November 2002 - Hearing Protection
We do have monthly staff meetings and safety is discussed with all
employees.
b. Retrain employees on equipment use semi-annually.
Objective is being achieved - 50%. Supervisors retrained employees in
October 2002.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
HO'OLULU PARK COMPLEX
c. Have supervisors conduct equipment maintenance training and have equipment
maintained weekly.
Objective is being achieved - 50%. Supervisors had training done in July
2002 and equipment maintained for 26 weeks during the first two quarters.
Employees rotate equipment maintenance.
d. Provide refresher course on Material Safety Data Sheet annually.
Objective achieved - 100%. Had refresher course with employees in
September 2002.
4. Enforce rules and educate sponsors:
a. Comply with Federal ADA, State OSHA, County, Department and Complex rules
and regulations.
Objective is being achieved. Rules are discussed with sponsors and
distributed with all applications. Supervisors are trained to enforce all rules.
b. Revise rules annually.
Objective achieved. Rules were reviewed in July 2002 and revised as needed.
c. Distribute rules with all applications.
Objective is being achieved. Rules were distributed with all applications.
5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community
groups for improvements to the Ho`olulu Complex:
a. Complete one major improvement project.
Objective achieved. Big Island Auto Club painted Drag Strip tower and
restrooms. During the third quarter, District IV Little League will paint all
dugouts at Walter Victor Stadium. The Waiakea Lions will be installing a
fence at Wong Stadium.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
HO'OLULU PARK COMPLEX
b. Do beautification/landscaping project for each facility annually.
Objective achieved. Each of our facilities had beautification/landscaping
done during the first two quarters and is ongoing. We had restrooms
repainted at Walter Victor and the Drag Strip. Plants and palms planted at
all facilities. Hedges trimmed regularly and areas cleared of any unwanted
shrubbery.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
AQUATICS
1. Orchestrate services at our nine (9) pool facilities, providing safe recreational
swimming to approximately 900,000 patrons. Offer Learn to Swim programs as well
as special programs such as water aerobics to approximately 2,500 patrons.
Objective is being achieved. Safety services at our nine (9) pools were provided
and closures kept to a minimum. Learn to Swim program was conducted in July
2002 at various facilities.
2. Maintain water safety services at our ten (10) beach parks with the implementation of
advanced support equipment such as additional rescue boards.
Objective is being achieved for water safety services at our ten (10) beach parks.
Two additional rescue boards were purchased for this fiscal year.
Develop an Island Water Safety video to highlight the diversity of our beaches and
the hazards to be aware of at each. This video can be a co-sponsorship with an
outside agency.
Objective has not been achieved.
4. Develop and distribute a brochure of County of Hawaii beach parks and pools that
offer lifeguard services.
Objective is being achieved. The Aquatics Program guide is produced on a
quarterly timetable and is on schedule (50%).
Initiate two (2) water safety instructor classes through ARC Instructor trainers for
both East and West Hawaii to increase pool of candidates for Lcarn to Swim
programs.
Objective has not been achieved. Aquatics relies on the ARC to provide this
training and it has not been offered this fiscal year.
6. Conduct one (1) American Red Cross Lifeguard Training, two (2) CPR for the
Professional Rescuer and two (2) workplace training/standard first aid classes at each
of our nine (9) pools.
Objective is being achieved. Training is conducted at various facilities
throughout the year.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
AQUATICS
Provide a minimum of four (4) United States Lifeguard Association (USLA) open
water rescue training sessions to all water safety officers on staff at the following rate:
• Two (2) per year in West Hawaii one (1) in April and on (l) in October.
• Two (2) per year in East Hawaii one (1) in April and one (1) in October.
• All new water safety officer I's prior to going on the job.
Objective is being achieved. October 2002 training was completed (50%).
8. Co-sponsor with Hawaiian Lifeguard Association -Hawaii (HILAH) and Big Island
Lifeguard Association (BILA) Junior Lifeguard program at five (5) locations -Hilo,
Pahoa Pool, Hapuna Beach, Kailua-Kona and Konawaena Pool.
Objective achieved.
9. Sponsor and host Jr. Lifeguard Championships for the Island of Hawaii at Hapuna
Beach State Park in late July promoting ocean safety awareness and self improvement
through competition.
Objective achieved.
10. Plan, promote and coordinate five (5) novice swim meets serving approximately 250
participants during January 2002 to May 2003.
Objective achieved. Novice was held in January to March 2002 as well as a new
season which spanned August to November 2002 to take advantage of warmer
water. Future Novice programs will be held August to November.
11. Plan, promote, sponsor and coordinate special events such as the Annual Richardson
Roughwater Swim and Waiuli Body Board Contest. Continue to co-sponsor Hapuna
Roughwater Swim in July as well as plan and promote one additional multi -sport
event such as run -swim, or run, paddle swim competition.
Objective achieved for Richardson Roughwater Swim and Hapuna Roughwater
Swim. The Waiuli Body Board Contest was not held due to time restraints of
Aquatic headquarters staff. An additional event, the Hapuna Lifeguard
Challenge was held in July 2002.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
CULTURE & COMMUNITY ARTS
Provide 60 workshops and classroom instructions in various disciplines, music,
dance, drama, arts, crafts, and natural sciences at established sites Countywide.
Conducted a total of 42 workshops or classroom instructions, or 70% of
projected objective as of 12/31/02.
2. Develop and conduct at least one Cultural/Community event per quarter to preserve
ethnic traditions and heritage, encourage craftsmanship and cottage industry.
Developed and conducted the 4th of July Festival, Ukulele Workshop, Children's
Hula Ho`ike and Christmas Wreath Display. Achieved 50% of projected goal as
of 12/31/02.
3. Market programs by securing community involvement and financial support through
four partnerships/sponsorships.
Programs and events were marketed and supported financially through
partnerships and collaboration with the following organizations and agencies:
Hawaii Nauiloa Resort Department of Research & Development
Lehua Jaycees Hawaii Tourism Authority
K -Big Radio Creative Arts
Hawaii Printing Inc. Hawaii Ballroom Dance Association
Instant Sign Centers
Ha`aheo School (Hawaiian Resource Department)
100% of projected goal achieved, as of 12/31/02.
4. Advertise and promote the Cultural & Community Arts programs and activities
through our quarterly "Arts Visions" newsletter and media such as radio, television,
periodicals and newspapers.
Advertised and promoted events and programs through our Quarterly Program
Guide, the Hawaii Tribune Herald, West Hawaii Today, KBIG, KWXX, KIPA,
KHLO, KWYI, the Hilo Times, Honolulu Advertiser, Honolulu Star Bulletin,
Waimea Community Association, Current Events, Waimea Gazette and Airline
in-flight magazines.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
ELDERLY ACTIVITIES
EAD Administration
1. Coordinate a service delivery system that addresses the needs and interests of older
adults by providing comprehensive and coordinated services, represented by the
division's six major programs, for over 7,000 seniors.
Provided services for 7,996 seniors, or 114% of the established objective of 7,000
seniors.
2. Maintain the EAD Advisory Council made up of representatives from the 24 senior
citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at
least one general meeting in January and six district meetings in July of each fiscal
year servicing 40 presidents/chairpersons islandwide.
Arranged six Advisory Council district meetings or 86% of the objective of seven
annually.
3. Maintain an EAD Safety Committee with at least one representative of each program
meeting quarterly to enforce safety procedures, improve unsafe conditions affecting
staff and seniors and give feedback to the department safety committee, as needed,
and conduct a safety on-site evaluation semi-annually (January and July) of 32 senior
center facilities and conduct safety evaluations/training for 50 EAD staff by June 30,
2003.
Arranged two safety meetings or 50% of the established objective of four
annually. Conducted one semi-annual safety facilities inspection of 32 senior
center facilities and conducted 50 staff safety evaluations/training or 50% and
100% of the established objective of two semi-annual inspections of 32 facilities
and 50 staff evaluations/training respectively.
4. Produce at least one "Video Highlights" of the division's activities annually.
Objective achieved. Produced one "Video Highlights" (Kupuna Hula Festival)
of the division's activities or 100% of the objective of one.
Maintain the division's Kupuna News magazine by providing information on all EAD
program activities and printing at least 2,500 copies for distribution to over 200
organizations quarterly.
Printed and distributed two issues of the Kupuna News magazine, or 50% of the
objective of four issues.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
ELDERLY ACTIVITIES
EAD Recreation
Provide and promote active and passive recreational, cultural and leisure
opportunities to 2,500 unduplicated individuals 55 years and older at 24 senior
centers islandwide by June 30, 2003.
Served 2,470 or 99% of the established objective of 2,500 seniors at 25 senior
centers, or 104% of the established objective of 24 senior centers.
2. Serve 1,025 older adults in recreational, educational, health-related and cultural
classes at 24 senior centers by June 30, 2003.
Serviced 1,359 older adults or 133% of the established objective of 1,025 older
adults in recreational, educational, health related and cultural classes at 25
senior centers, or 104% of the established objective of 24 senior centers.
3. Provide at least two districtwide activities for a total of 1,000 older adults in
Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala,
and Hamakua by June 30, 2003.
Provided ten districtwide activities or 125% of goal of eight activities for a total
of 991 older adults or 67% of the goal of 1,475 older adults. Activities were the
Ka`u District Senior Picnic, Puna District Halloween Party, Kona Mauka Rotary
Halloween Pool Tournament, Kohala District Line Dance Social, the Waikoloa
Christmas Golf Challenge, Hilo Senior Bowling Invitational, Kamana Karaoke
Club Recital and the Kamana/Keaau Instructors' Appreciation Christmas
Luncheon.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
ELDERLY ACTIVITIES
EAD Special Program
1. Provide at least six countywide/state/national/international events for 1,135 older
adults by June 30, 2003.
Provided at least three or 50% of the established objective of six events and
served 738 or 65% of the established objective of 1,135 older adults.
2. Serve a total of 715 older adults in at least three countywide special events by June
30, 2003.
Provided one or 330/o of the established objective of three events and served 251
or 35% of the established objective of 715 older adults.
Provide one cultural event for 180 older individuals on a county/state/international
level that will attract a total of 1,000 attendees by September 30, 2003.
Objective achieved. Provided one or 100% of the established objective of one
cultural event and served 296 or 164% of the established objective of 180 older
adults. Attracted 1,200 or 120% of the established objective of 1,000 attendees.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
1. Improve housing conditions for primates that require larger living spaces than their
current housing by June 30, 2003.
Friends of the Zoo agreed to purchase a Primadome. This structure will arrive
in February 2003. Clearing will begin on 2/13/03.
2. Work towards focusing on the rainforest theme by concentrating on acquiring
appropriate new animals. This will eventually convert the animal inventory into
rainforest animals.
Ongoing achievement. Giant Anteaters and Prehensile -tailed Porcupines are on
order.
3. Install conservation educational signage by June 30, 2003.
A grant has been written to the Institute of Museum and Library Services for 10
new educational signs.
4. Acquire 5 new animals by donation, trade or purchase.
Objective achieved. Three pairs of Amazon parrots and a two toed Sloth were
donated to Pana`ewa Zoo. This is 140% of our original objective of 5 animals.
5. Continue to work with community groups to help facilitate 8 projects for
improvements at the zoo and equestrian center.
5 projects have been completed.
6. Continue working towards creating a botanical garden that will house the largest
collection of clumping bamboo in the Hawaii by June 30, 2003.
We currently have 48 species. Quail Botanical Garden is currently the largest
with 80 species.
7. Plan and implement additional night activities at the zoo by June 30, 2003.
Plans are underway for a summer night activity.
8. Increase utilization of the equestrian center by 25%.
2 events have been held.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
9. Successfully breed two species of endangered animals.
5 Hawaiian Gallinule chicks hatched.
10. Increase educational program (field trips, in -school programs, etc) by 50%.
In the first two quarters, a total of 31 programs were conducted.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
ALAE CEMETERY
1. Maintain cemetery grounds and pavilion to acceptable standards.
Objective achieved. Maintenance has been ongoing.
2. Assign and record all burials.
Objective achieved. 71 burials were recorded.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
VETERANS CEMETERIES - EAST AND WEST HAWAII
Continue to seek community assistance in beautifying the cemeteries. Work with Sons
and Daughters of Veterans for a project per year. Work with HCCC, Kulani or Intake
Center for clean-up preparation for special ceremonies and holidays.
Objective achieved. The Sons and Daughters of Veterans completed one major
painting project. The Korean War Veterans volunteers completed three clean-up
projects. One clean-up major project was completed at Veterans #1 & #2 by the
Hilo Intake Center in preparation for Veterans Day ceremonies.
2. Continue to coordinate development of the West Hawai'i Veterans Cemetery with the
Veterans Advisory Committee and the Department of Defense.
Objective achieved. Six Veterans Advisory Committee meetings with Director
Pat Engelhard were held during the fiscal year. We are coordinating with the
advisory committee and the Department of Defense, new construction phases for
East and West Hawai'i cemeteries. All concerns, suggestions and Veterans
Cemetery maintenance staff followed up requests brought up at meetings on.
3. Educate the public on the rules and regulations of the Veterans Cemeteries by posting
the rules at the cemeteries and distribution of pamphlets to funeral homes.
Objective achieved. Rules and regulations were posted throughout the
cemeteries. Pamphlets were distributed to funeral homes.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
RURAL CEMETERIES
1. Continue maintenance of cemetery grounds.
Objective achieved. Maintenance has been ongoing.
2. Develop an accurate inventory of all graves within the cemeteries. Complete by
December 31, 2001.
Objective achieved. Plot plans for all cemeteries were drawn up and distributed
to responsible supervisors. Developing accurate inventory listings were difficult,
due to poor past record keeping and lack of historical information.
3. Assign and record all burials.
Objective achieved. 22 burials were recorded.
Final Status Report on Program Objectives for FY 200102
PARKS & RECREATION
HAWAII COUNTY BAND
1. Provide musical services for the island residents and visitors by working with
community organizations and providing 29 musical services annually (e.g. parades,
ceremonies, festivals, etc.) which enrich Big Island events.
Objective achieved. Provided 43 performance services in fiscal year 2001-02.
2. Provide 11 monthly Mo`oheau Bandstand concerts that are entertaining, educational,
musically challenging, and historically significant.
Objective achieved. Provided 11 monthly Mo'oheau Park concerts.
Entertaining: A wide variety of music was chosen every month to appeal to
different segments of our audience. Movies scores, pop, ethnic and jazz selections
were part of our typical monthly concerts.
Educational: Relevant information and program notes were provided prior to
each piece. Background information on composers' history or other interesting
facts were routinely presented.
Musically challenging: Musical selection list included the National Band
Association, The Instrumentalist, and The College Band Director's National
Association.
Historical: A brief history of the band was often given prior to each concert.
3. Sponsor the Intermediate and High School Concert Band Festival, which showcases
school bands from the Big Island and elsewhere, annually.
Objective achieved. The Intermediate and High School Band Festival was held
on May 11, 2002 at the Waiakea High School Gym. Participants included bands
from 10 Big Island schools and 3 Oahu schools.
4. Feature young musicians as soloists on the May Mo`oheau Bandstand Concert, which
provides musically educating opportunities for the young people of the County of
Hawaii, annually.
Objective achieved. The May 2002 concert featured two young musicians —
Nathan Gaddis and Scott Hironaka.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
WEST HAWAII BAND
1. Provide music for charitable or non-profit groups 3 to 5 times.
175% Hawaiian International Billfish Association: 1 event, Aloha Festivals: 3
events, Veteran's groups: 1 event; Kona Coffee Festival: 1 event,
American Cancer Society, 1 event.
2. Perforn-i in 8 to 12 parades.
100% The band performed in 9 parades.
3. Target concert performances for older individuals 4 times.
125% Lifecare (Keauhou Rehabilitation & Healthcare Care Center)
Military Veteran's Stand Down Ceremony: two performances
Hualalai Regency (assisted living center): two performances
4. Provide music for "one-time only" events when appropriate.
100% Military Veteran's Stand Down Ceremony
5. Provide on-site concerts before or after parades 2 to 4 times.
100% Kailua-Kona Fourth of July; Holualoa Aloha Week; Kainaliu and
Waimea Christmas celebrations.
6. Increase repertoire by 6 to 8 musical selections.
100% At least 7 selections were learned and performed.
7. Sight-read 8 to 16 new musical arrangements.
100% Despite budgetary constraints, existing arrangements of various
historical periods and areas, including the local islands, were presented
and practiced (in addition to the 7 new arrangements mentioned under
objective #6 above.) Some were gifts from the Royal Hawaiian Band.
8. Maintain participation of 3 to 6 middle and high school students.
100% Of more than 12 student, 2 were leaving for school, several were not
participating and 5-7 were expected to continue through the end of the
next fiscal.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
ADMINISTRATION
1. Implement the transition plan for accessibility to public facilities during the fiscal year.
Objective not achieved. All Schedule 1 projects will be completed or under
construction by 6/30/03, in accordance with the court order.
2. Implement the transition plan for recreation program accessibility during the fiscal
year.
Objective not achieved. The Recreation Director position responsible for
compliance with the ADA Transition Plan was not filled.
3. Implement the transition plan for playground safety and accessibility during the fiscal
year.
Objective not achieved. The final draft of the playground safety and accessibility
transition plan is being reviewed.
4. Provide personal and professional growth opportunities for administrative staff
through a minimum of one annual training session.
Objective not achieved. 9 out of 12, or 75%, of the administrative staff attended
at least one training session during the fiscal year.
5. Upgrade a minimum of one park facility within each council district, within budgeted
resources during the fiscal year.
Objective achieved. Some of the park facilities upgraded include:
Wainaku Gym — floor renovations
Hilo Armory — roof repair
Pana`ewa Zoo — aviary renovations
Hilo Bayfront — photovoltaic lighting system
Ahalanui — parking lot
Cooper Center — covered court
La'aloa — parking lot
Kekuaokalani Gym — bleacher repairs
Kohala Intergenerational Center - construction
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
ADMINISTRATION
6. Practice fiscal prudence and develop alternatives to be user friendly in revenue
generating services and work within budgeted resources.
Objective achieved. We combined the Recreation and Ho`olulu staff offices to
have one place for facility users to acquire and pay for permits. We continue to
utilize "on-line" camping reservations via the Internet.
7. Provide a safe environment and develop/implement a consistent safety education
program for the benefit of employees and park facility users.
Objective achieved. Employee safety issues are being reviewed and taken care of
at our monthly safety committee meetings. Each division and section, to ensure
safe facilities for its users, has conducted safety inspections.
Continue to promote the "Friends of the Park" program and identify a minimum of
three community service projects that focus on maintenance and/or improvements to
park facilities.
Objective achieved. After re -energizing the "Friends of the Park" program, the
community interest and commitment has been heartwarming. Some of the
projects that were accomplished with public support include the following
facilities and volunteers:
Lokoaka Park LELEIWI COMMUNITY ASSOCIATION, NAVY LEAGUE and visiting
crewmembers, Honomu Gym LEHUA JAYCEES, Kukuihaele Park BRANDT LOO and Crew, Leleiwi
Beach Park WAIAKEA LIONS CLUB, Bayfront Beach Park WAIAKEA HIGH SCHOOL Students,
Coconut Island HILO HIGH SCHOOL Students, Lili'uokalani Gardens SAINT JOSEPH SCHOOL
Students and many more groups too numerous to mention, Spencer Beach Park WEST HAWAII
YOUTH MINISTRY, various BOY SCOUT TROOPS, Kalakaua Park HILL INTAKE CENTER,
Veterans Cemetery #t SONS AND DAUGHTERS OF AJA VETERANS, KOREAN WAR
VETERANS organization, East Hawaii facilities Goodwill Industries "AINA KEEPERS", Pahala
Community Center PAHALA COMMUNITY VOLUNTEERS, Pahala Ballfield KA`U LITTLE
LEAGUE, Walter Victor Stadium AMERICAN AND NATIONAL LITTLE LEAGUES, Kahuku Park
FRIENDS OF KAHUKU PARK, Na`alehu Park CHURCH OF JESUS CHRIST OF LATTER DAY
SAINTS, Laupahoehoe Point Gym MICHAEL BARTON, JAMIL SAMIMI, Laupahoehoe Point Park
LAUPAHOEHOE ELEMENTARY AND HIGH SCHOOL, LAUPAHOEHOE COMMUNITY
VOLUNTEERS, Happiness Garden CRESCENT CITY LIONS CLUB, Kamehameha Park NORTH
KOHALA COMMUNITY VOLUNTEERS, Kamehameha Park restrooms NORTH KOHALA LIONS
CLUB, Pu`u Nut Park FRIENDS OF THE WAIKOLOA COMMUNITY PARK, Hooku Park
VOLUNTEERS AND FRIENDS OF HOOKU STREET PARK, Honoka`a Park CHRISTOPHER
WAYTE and crew, Carvalho Park PU'U WAI OPIO and other Senior softball teams, Honoli`i Park
ALAE NEIGHBORHOOD WATCH group, Kahalu`u Beach Park KONA-KOHALA CHAMBER OF
COMMERCE, Volcano Cooper Center COOPER CENTER COUNCIL, W aiohinu Park KAMALVI
FAMILY Group, Pana'ewa Equestrian Center racetrack and rodeo arena PANEWA HORSE
OWNERS ASSOCIATION, Pana'ewa Rainforest Zoo FRIENDS OF THE ZOO and numerous
volunteer groups.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
ADMINISTRATION
Continue to promote community partnerships to manage and maintain recreational
facilities.
Objective achieved.
- Improvements are continuing at Cooper Center in Volcano as the Cooper
Center Council helps to operate the facility.
- Completion of the Kohala Intergenerational Center is in cooperation with the
YMCA and Kohala Seniors.
10. Develop and implement a five-year plan for maintenance and capital improvement
projects.
Objective achieved. CIP plan completed for TY 2001-06.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
PARKS MAINTENANCE
1. Maintain completion range of 1,750-1,900 work orders on an annual basis.
Objective achieved. 2,288 work orders were completed during the year. This
exceeded the projected work order completion target. Last fiscal's work order
completion was 1,933.
2. Undertake two beautification projects per district (18).
• One of which supervisor to work with a community group to beautify parks — 1 park
per district minimum.
Objective achieved. Completed 18 beautification projects or 100% of objective.
3. Reduce complaints regarding maintenance of facilities by 100/,.
• Monitor type, number, district, etc. of complaints and implement necessary
maintenance procedures, standards, training, discipline, etc. for corrections.
Objective achieved. 64 complaints were recorded as of June 30, 2002 as
compared to 77 complaints received as of June 30, 2001. Some of the complaints
are beyond Parks Maintenance Division's control. All other complaints have
been followed up on.
• Make annual inspections of facilities with responsible supervisor.
Analyze and discuss methods of improvements.
Objective achieved. Random inspections in 8 districts were completed. Major
repairs and maintenance were also noted for budget request consideration.
Methods of maintenance improvements were discussed with each supervisor as
needed.
4. Establish numerical data for tree trimming projects, herbiciding, and ballfield
renovations, for year to year analysis and comparison.
Objective achieved. Respective supervisors have maintained data.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
PARKS MAINTENANCE
5. Provide for safe facilities and grounds.
• Conduct safety inspections of facilities:
Weekly by supervisors (52).
Objective achieved. 52 weeks of safety inspections were recorded by each
supervisor. It is a mandatory requirement for all supervisors. Inspection reports
of each supervisor were audited.
Annually by safety representative and safety committee as requested.
Correct hazards on a timely basis.
Objective not achieved. Proposal has not been made to safety committee for
inspections. Will do so during the next fiscal year when funds may be available to
carry out the safety inspection program.
6. Provide for a safe working environment.
Participate with department safety committee and discuss and evaluate accident
reports.
Correct any hazardous conditions or practices.
Objective achieved. Attended as many safety committee meetings as possible.
• Increase the minimum of safety instructional session to two per crew per month (216).
Objective achieved. 279 instructional sessions were held by supervisors during
the fiscal year. This is 129% of the projected objective.
Increase productivity through efficient purchasing and utilization of daily use type and
heavy equipment.
Objective achieved. Assessment of equipment needs for each crew have been
made. Supervisors have submitted their equipment and material needs for their
respective districts.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
RECREATION
Provide introductory instruction in all recreational facilities in at least 4 of the
following sports (basketball, baseball, volleyball, track and field, tennis, flag football,
badminton) for children and adults, one or more in each respective season (i.e. Fall —
basketball; Winter - baseball and track/field; Spring — volleyball; summer — tennis/flag
football).
Objective achieved. The Recreation Division staff has gone beyond our
expectations in providing various instructions of at least 12 sports such as:
basketball, baseball, softball, 14" Incrediball, volleyball, track and field, tennis,
flag football, badminton, pickleball, table tennis, and archery.
2. Provide at least six seasonal arts and craft activities for children and adults in all
recreational facilities (i.e. Fall — Halloween/Thanksgiving/Christmas craft activities;
Winter— Valentines/St. Patrick/Easter activities; etc.).
Objective achieved. The Recreation staff have provided at least 20 arts and craft
activities to the children that far surpasses their requirement, especially during
the Summer Fun period when arts and craft sessions are on a daily basis. i.e.
Origami, Valentine card making, St. Patrick's clover cards, Easter basket
making, Easter Egg coloring, Faster bonnets, Easter Card making, Cartoon
tracing and cutouts, String art, Fourth of July hat making, Lei making, wreath
making, Christmas card making, Christmas cookie baking, Valentine cake
baking, sewing handbags, sewing pillows, hand -stitching, Pumpkin pie baking,
Clothes pin dolls, Glitter magic, Clay Magic, Mold Ceramics, Magnet Magic, T-
shirt painting, 3-D card making, etc.
Maintain a safe facility, free of hazards for all activities, patrons and employees by
conducting daily safety inspections and remitting work orders as necessary to correct
unsafe conditions. A comprehensive safety inspection to be conducted on a quarterly
basis.
Objective achieved. Each facility conducted a daily safety inspection of their
respective facility prior to opening up for patrons. All unsafe hazardous
conditions were immediately reported and work orders submitted.
Comprehensive safety inspections have been quarterly.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
RECREATION
4. Plan, organize and implement a minimum of two district -wide events in each
respective district that is responsive to the respective community's needs and interests
(i.e. Hilo District — The Biggest Easter Egg Celebration; Hamakua District — Hamakua
Fun Day; etc.).
Objective partially achieved. All districts achieved their goal except for
Puna/Ka'u which held only one and Kona, who did not met their objective.
HILO DISTRICT: (1) Jimmy Yagi's Basketball Clinic
(2) The Biggest Easter Egg Celebration
(3) Summer Fun Finale
(4) Winter and Spring Inter -session activities
(5) Judo Seminar with professors of Martial Arts
from Japan.
HAMAKUA DISTRICT: (1) Hamakua Haunted House
(2) Ohana Fishing Tourney.
PUNA/KA'U DISTRICT: (1)
KOHALA DISTRICT: (1)
(2)
(3)
N/S KONA DISTRICT: ;None
Summer Track
Ohana Fishing Tourney
N/S Kohala Ping Pong Championships
Coordinated the NFL Pass/Punt/Kick
competition district -wide with the State
finals in West Hawai'i
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
RECREATION
5. Develop a minimum of six partnerships with other recreation providers as well as
community organizations to maximize service and activities to the public (i.e. summer
camping program in partnership with the YMCA).
Objective partially achieved. All districts achieved 100% or more of their goal
except for Puna/Ka'u who only achieved 50% of their objective, and Kona with
67%.
HILO DISTRICT:
(1) Pana'ewa Park: Obtained a $1,200 grant to subsidize cost of classes
and supplies for members of Pana'ewa Park Community Association.
(2) Waiakea Uka Gym: Jimmy Yagi's Basketball Clinic — Partnered with
Coach Jimmy Yagi to provide a free clinic to 100 youngsters and
partnered with Don's Grill to provide free lunches for the 100
participants.
(3) Waiakea Recreation Center: Martial Arts Certification Partnered
with the Judo clubs and brought in five Martial arts instructors from
Japan to do certifications.
(4) Partnered with the University of Hawai'i Physical Education
Department to do "on-the-job" training for Recreation/Physical
Education majors.
(5) Partnered with the University of Hawai'i Marine Science Department
to provide knowledgeable students to operate the Summer Ocean
Program at Richardson Park.
(6) Partnered with Hawaiian Air and the UH Athletics to conduct a
baseball clinic for youth.
(7) Partnered with East Hawaii Kiwanians, Waiakea High and Hilo High
Keywins to conduct the two East Hawaii Track and Field Meets.
(8) Partnered with Hilo Jaycees, Meadow Gold Dairies, Lehua Jaycees,
Fukunaga Electric, Kandi's Drive Inn, and numerous other businesses
to conduct our Biggest Easter Egg Celebration.
(9) Partnered with the local Judo Clubs/Associations to conduct the Judo
Seminar with professors from Japan.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
RECREATION
N/S KOHALA DISTRICT:
(1) Ohana Fishing Tourney — partnered with Itsu's Fishing Store and
Tokunaga Fishing Supply
(2) Teen Programs — partnered with West Hawai'i Family Support
Services
(3) Partnered with various local businesses to conduct the Ping Pong
Championships.
(4) Partnered with Mauna Lani Resort to conduct the In-service Training.
(5) Partnered with the NFL to conduct the Pass, Punt and Kick
competition.
(6) Partnered with the Waikoloa community to develop the park.
(7) Partnered with the UH Athletics to conduct sports clinics.
N/S KONA DISTRICT:
(1) Open Mike Night at Hale Halawai (once a month) — partnered with
Kona Family Support Services
(2) Summer Blast II — partnered with various uon-profit organizations
and local businesses
(3) Partnered with various volunteer agencies to conduct the West Hawai'i
Track and Field Meet.
HAMAKUA DISTRICT:
(1) Papa'aloa Haunted House — partnered with Koaniani Community
Association
(2) Teen Activities — partnered with YWCA
(3) Summer Camp at Honomu — partnered with DARE.
(4) Christmas Celebration — partnered with the Papa'aloa Community
Association and various Hilo businesses
(5) Partnered with UH Athletics to conduct various sporting clinics
(6) Partnered with DARE to conduct teen dances
PUNA/KA'U DISTRICT:
(1) Youth Baseball Clinics — partnered with the local Little League
Association
(2) Vulcans Baseball Clinics — partnered with UHH Vulcans coaches and
team
(3) Teen dances — partnered with Pahoa Intermediate School and Family
Support Services
(4) Partnered with the Pahala Community Association to conduct the
Easter Hunt
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
RECREATION
6. Provide quarterly training for the P&R staff in ADA concerns, issues and how to
adapt/modify activities and professional and self-improvement/enhancement.
Objective achieved. ADA concerns, issues and modification of activities were
addressed during the summer months of July and August (Summer Fun). The
ADA position is still being recruited at date. Quarterly in-service training for
P&R staff has been held.
7. Develop a recreational program at Kahuku Park (Oceanview-Ka`u) with a2/5 time
Recreation Technician III, by the P quarter.
Objective not achieved. The Recreation Technician 111 2/5 time position has been
created for Kahuku Park, however with the budget shortfall, this position was
frozen
8. Introduce "Wheel Chair" basketball awareness to the staff and public, in partnership
with the Mayor's Committee on People with Disabilities.
Objective not achieved. This project was put on hold until the ADA Coordinator
is on board.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
I. Conduct a minimum of 24 Summer Fun programs island -wide.
Objective not achieved. Conducted 23 Summer Fun programs island -wide. This
is 96% of our objective.
Hilo District:
Puna/Ka'u District:
Hamakua District:
N/S Kohala District:
N/S Kona District:
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
Andrews Gym:
Waiakea Uka Gym:
Carvalho Park:
Pana'ewa Park:
Keaukaha Park:
Hilo Armory:
8 a.m. to 12 noon
8 a.m. to 12 noon
8 a.m. to 12 noon
8 a.m. to 12 noon
8 a.m. to 12 noon
8 a.m. to 12 noon
Pahala:
8 a.m. to 12 noon
Mt. View:
8 a.m. to 12 noon
Kea'au National Guard Armory:
Waikoloa Elem.:
8 a.m. to 12 noon
Pahoa:
8 a.m. to 12 noon
Na'alehu Clubhouse
8 a.m. to 12 noon
Cooper Center
8 a.m. to 12 noon
Kulaimano:
8 a.m. to 12 noon
Honoka'a:
8 a.m. to 12 noon
Pa'auilo:
8 a.m. to 12 noon
Papa'aloa:
8 a.m. to 12 noon
Papaikou Gym:
8 a.m. to 12 noon
Honomu Gym
8 a.m. to 12 noon
19)
Waimea
Community Ctr:
20)
Waikoloa Elem.:
21)
Kohala:
22)
Yano Hall:
23)
Kailua Gym:
8 a.m. to 12 noon
8 a.m. to 12 noon
8 a.m. to 12 noon
8 a.m. to 12 noon
8 a.m. to 12 noon
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
2. Supplement the regular Summer Fun program with various enrichment -type programs
for those willing to pay the higher fee:
• Develop and implement a special all -day educational/recreational program at
Richardson Ocean Park, focusing on water. This will run for five weeks, from 8 a.m.
to 3 p.m., targeting children in grades 2 — 5.
Objective achieved. A six week program was held.
• Develop and implement a teen -scene program at Pu'u'eo Community Center, teaching
life's skills with emphasis on leadership training. This will run for five weeks from 8
a.m. to 2 p.m., targeting teens 12 — 17 years old.
Objective achieved. A six week program was held.
Develop & implement a camping program at various P&R campsites in partnership
with the Waimea Family YMCA. This will run for five weeks, from Tuesday through
Thursday, impacting all the various districts' children in grades 3 — 6.
Objective not achieved. Due to non -commitment by the YMCA in fulfilling
necessary staff positions, this program was not continued. Instead, we focused on
an all -day program for the evergrowing Waikoloa area.
Develop and implement an all -day enrichment program at Waiakea Recreation Center.
This will run for five weeks and target children in grades 3 — 6.
Objective achieved. A six week program was held.
• Develop and implement an all -day Summer Fun Academy at Kapi`olani School to run
for five weeks and target children in grades 1 — 4.
Objective achieved. A six week program was held at Hilo Armory instead.
Implement a five-week Summer Track and Field Program for youngsters (ages 6
through 18) in the Puna/Ka`u District, including two track meets, culminating with
sending finalists to the Hershey Track and Field meet held on Oahu in July.
Objective achieved. A five week program, which included two track meets, was
held in the Puna/Ka'u and Hilo Districts. Finalists were sent to the Hershey
Track and Field meet held on Oahu in July.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
SUMMER AND INTER -SESSION PROGRAM
• Implement a five-week Summer Tennis program for children in grades 1-6.
Objective achieved. A six week program was held.
• Implement a Teen Program at Hale Halawai in partnership with the Kona Family
Support Services.
Objective achieved.
• Develop a water sports program (sailing/swimming/canoeing) in partnership with the
YMCA.
Objective not achieved. The partnership could not be established with the
YMCA.
3. Develop at least two inter -session activities for communities with schools on year
round schedule.
Objective achieved. We conducted Winter (2 week) and Spring inter -session
activities at PuVeo, Hilo Armory, Carvalho Park, Keaukaha, Pana'ewa,
Andrews and Waiakea Uka respectively.
• Equestrian Fun (Horseback riding)
Objective not achieved. This was put on hold due to budget constraints.
• "Zoo Who, Where are you night creatures?" A fun and educational session at the Zoo.
Objective not achieved. This was put on hold due to budget constraints.
4. Integrate children with disabilities into the summer and inter -session programs
wherever possible, through the assistance of the Therapeutic Specialist.
Objective achieved. We have been doing this even without a Therapeutic
Specialist. Several children with special needs were integrated into our 2002
Summer Fun program.
5. Restructure the Summer hire positions and increase the pay.
Objective already accomplished last fiscal year.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
HO'OLULU PARK COMPLEX
1. Provide clean, safe and well-maintained facilities:
a. Close each facility once per year for general clean up and minor repairs.
Objective achieved. Civic was completed in November 2001; Wong Stadium
and Walter Victor in December 2001; Aunty Sally's Lu'au Hale was
completed in February 2002 and E. K. Multi -Purpose Stadium was completed
in April 2002.
b. Pressure wash each facility once every quarter.
Objective achieved:
Civic — August, November 2001; March, June 2002 (100%)
Wong Stadium — July, December; February, June 2002 (100%)
Walter Victor Stadium — July, December 2001; March, June 2002 (100%)
E. K. Multi -Purpose Stadium — August, November 2001; February,
May 2002 (100%)
Aunty Sally's Lu'au Hale — August, December 2001; March,
May 2002 (100%)
c. Check on safety hazards daily.
Objective achieved. Both day and night shift supervisors are required to 611
out Daily Facilities Checklist forms which lists all repairs and safety hazards
that need to be taken care of. A repairman check list and completes all
necessary repairs.
d. Clean and sanitize facilities before and after events.
Objective achieved. Facilities are cleaned 100% of the time. During the 2001-
2002 fiscal year, we had 2,614 activities. Each was cleaned and sanitized
before and after each activity.
e. Work with Safety Committee to have courtesy safety inspection annually.
Objective achieved. Scheduled courtesy inspection with Dan Santos from
Safety Department on January 4, 2002.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
HO'OLULU PARK COMPLEX
Provide a well -manicured playing surface at all ballfields (Wong Stadium and Walter
Victor Baseball Complex):
a. Mow lawn weekly, weather permitting.
Objective achieved. 52 weeks, no rain -outs (100%)
b. Close each balltield at least one week annually for field renovations.
Objective achieved.
Little League Field - September 17 - 20, 2001: 100% - Ongoing
Pony Field - September 24 - 28, 2001: 100% - Ongoing
Colt Field - September 24 - 28, 2001: 100% - Ongoing
Wong Stadium - November 26 - 30,2001: 100% - Ongoing
c. Aerate ballfields semi-annually.
Objective achieved.
Little League Field: November 2001 and April 2002 - 100%
Pony Field: November 2001 and April 2002 -100%
Colt Field: November 2001 and April 2002 - 100%
Wong Stadium: November 2001 and April 2002 - 100%
d. Fertilize ballfields monthly.
Objective achieved. Ballfields were fertilized every month - 100%
3. Provide training for staff:
a. Conduct safety talks on different topics every quarter.
Objective achieved: 100%
July 2001 — PPF: — Head Protection; August 2001 — PPE — Eye Protection
September 2001 — PPE — Hearing Protection;
October 2001 — PPE — Foot & Leg Protection;
November 2001 — PPE — Hand Protection;
December 2001 — PPE — Respiratory Protection;
January 2002 — PPE — Back Protection;
February 2002 — PPE — Back Protection; March 2002 -- Riding Mower Safety;
April 2002 — Power Blower Safety; May 2002 — String Trimmer Safety;
June 2002 — Push Mower Training
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
111,11 "N'll MP
HUOLULU PARK COMPLEX
b. Retrain employees on equipment use semi-annually.
Objective achieved. Supervisors retrained employees in August 2001 and
March 2002.
c. Have supervisors conduct equipment maintenance training and have equipment
maintained weekly.
Objective achieved. Supervisors had training done in August 2001 and
equipment maintained for 52 weeks during the fiscal year. Employees rotate
equipment maintenance.
d. Provide refresher course on Material Safety Data Sheet annually.
Objective achieved. Had refresher course with employees on September 21,
2001.
4. Enforce rules and educate sponsors:
a. Comply with Federal ADA, State OSHA, County, Department and Complex rules
and regulations.
Objective achieved. Rules were distributed with all applications.
b. Revise rules annually.
Objective achieved. Rules were revised in July 2001.
c. Distribute rules with applications.
Objective achieved. Rules were distributed with all applications.
5. Work with Hilo Jaycees, Lehua Jaycees, Intake Service, schools and community
groups for improvements to the Ho`olulu Complex:
a. Complete one major improvement project.
Boy Scouts completed pouring a concrete slab for the concession area at the
Tennis Stadium on February 2, 2002. Hilo Little League painted all dugouts
at Walter Victor on March 26, 2002.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
HO'OLULU PARK COMPLEX
b. Do beautificatioWlandscaping project for each facility annually.
Objective achieved.
Wong Stadium- June 2002
E.K. Multi-Purpose—April 2002
Civic Auditorium — May 2002
Walter Victor — June 2002
Lu'au hale — April 2002
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
AQUATICS
1. Orchestrate safety services at our nine (9) pool facilities, providing safe recreational
swimming to approximately 650,000 patrons. Offer Learn to Swim programs as well
as special programs such as water aerobics to approximately 2,200 patrons.
Objective achieved. Safety services at our nine (9) pools were provided and
closures were kept to a minimum. The Learn to Swim Program was conducted in
July 2001 utilizing swim instructors and Senior Lifeguards at various facilities.
2. Maintain water safety services at our ten (10) beach parks with implementation of
better support equipment such as: I All Terrain Vehicle (ATV), 2 new 2 -person
towers, 4 softop rescue boards and additional 4 Automatic External Defibrillator
(AED), at key locations.
Objective achieved for water safety services at our ten (10) beach parks,
introduction of an all terrain vehicle to Hapuna Beach and implementation of
four (4) soft -top rescue boards for various beaches.
Objective not achieved for the 2 -person towers. The University of Hawaii at
Hilo welding shop is no longer interested in the project.
Objective not achieved for four (4) automatic external defibrillators (AEDs). The
AEDs were too complex for a beach setting. Aquatics will find other, simpler
AEDs.
Develop a Big Island Water Safety video in co-sponsorship with an outside agency. To
be completed 6 months after beginning of fiscal year with possible assistance from
tourism board and/or County Research and Development to be viewed by school
children around 6`h grade. This is approximately the age where children start visiting
beaches without parents and would be a preventive safety action.
This objective was not achieved due to time and budget restraints.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
AQUATICS
4. Develop wellness program for staff through improved cross training and other means
to reduce absenteeism, increase operating capacity and improving morale. Incentives
would occur by year's end.
This objective has not been achieved as absenteeism is still prevalent. Training
has been increased.
5. Provide American Red Cross classes to the general public and staff as follows:
• Two (2) Water Safety Instructor (WSI) classes in West Hawaii before end of
fiscal year.
• Two (2) Water Safety Instructor (WSI) classes in East Hawaii before end of fiscal
year.
• Two (2) Lifeguard Training (LGT) classes per year at each of our nine (9) pools.
• Two (2) Workplace Training Standard First Aid/Cardiopulmonary Resuscitation
(SFA/CPR) classes per year at each of our nine (9) pools.
WSI classes in East and West Hawaii have been achieved. Objective achieved
for Lifeguard Training, Standard First Aid and CPR classes as Senior Lifeguards
at all facilities have met their teaching requirements.
6. Provide a minimum of four (4) United States Lifesaving Association (USLA) Open
Water Rescue classes to existing Water Safety Officers on staff as beach lifeguards at
the following rate:
• Two (2) per year in West Hawaii, one (1) in Marchand one(]) in September.
• Two (2) per year in East Hawaii, one (1) in March and one (1) in September.
• All new employees entering in as beach lifeguards prior to going on duty.
Objective achieved. USLA classes to certify Water Safety Officers were
conducted in September for West Hawaii and October for East Hawaii.
7. Co-sponsor four (4) Junior Lifeguard Programs, one in East Hawaii, one at Pahoa
Pool, one at Hapuna Beach and one at Kailua-Kona. This will culminate in an Island
wide competition promoting ocean safety awareness and strengthening ocean skills for
approximately 250 children between the ages of 10 and IS.
Objective achieved. The Junior Lifeguard Program was held in four (4) locations
hosting approximately 250 children. The Big Island Championships were held at
Hapuna Beach in August. Additionally, ten finalists went on to the State
Championships on Oahu.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
AQUATICS
Plan, promote and implement the 2000-01 U.S. Synchronized Swimming competition
scheduled for July 2001 at the Kona Community Aquatic Center.
Objective achieved. The United States Synchronized Swimming Championships
was hosted at the Kona Community Aquatic Center (KCAC) in July 2001.
9. Plan, promote and coordinate eight novice swim meets serving approximately 300
participants during January 2002 to May 2002.
Objective not achieved. Fewer meets were held with fewer participants. Due to
budget constraints, only five (5) of the eight (8) planned competitions were held
this year. We plan to continue the program with five (5) meets next year and
change the months during which the meets are held to October and November.
10. Plan, orchestrate and host the Statewide Water Safety Conference to be held at a West
Hawaii location on September 20 - 21, 2001.
Objective achieved. The Hawaii County Aquatics Division hosted the 2001
Water Safety Conference on September 20 and 21, 2001 at the Royal Kona
Resort in Kailua-Kona.
11. Initiate the training of selected Water Safety Officers to be used as Jet Ski rescue
teams for future anticipated Jet Ski program by end of fiscal year.
Objective not achieved. Selected Water Safety Officers were scheduled to
participate in Jet Ski Rescue Training but due to staffing shortages, they were
unable to attend.
12. Get sponsors to provide two additional Automatic External Defibrillators per fiscal
year to selected pool or beach locations and maintain training on such.
Objective not achieved. Solicitation of additional AED's has not been undertaken
due to time restraints and other Aquatic related priorities.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
AQUATICS
13. Plan, promote, sponsor and coordinate special events such as the Annual Richardson
Roughwater Swim and Waiuli Body Board Contest. Continue to co-sponsor Hapuna
Roughwater Swim in July as well as plan and promote one additional competition such
as mini -triathlon, biathlon or Lifeguard Competition by end of Fiscal Year.
Objective achieved for Richardson Roughwater Swim which was held on July 29,
2001 and Hapuna Roughwater Swim, held on July 7, 2001. An additional
competition, the Hapuna Beach Lifeguard relay was added to our special events
calendar with co-sponsorship from the Big Island Lifeguard Association. It was
held in August 2001. The Waiuli Body Board Contest, scheduled for winter 2002,
was not held due to a staffing shortage at the Aquatics headquarters.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
CULTURE & COMMUNITY ARTS
Provide 60 workshops and classroom instructions in various disciplines, music, dance,
drama, arts, crafts, and natural sciences at established sites Countywide.
Objective achieved. Conducted 71 workshops and classroom instructions, or
118% of projected objective as of 6/30/02.
2. Develop and conduct at least one Cultural/Community event per quarter to preserve
ethnic traditions and heritage, encourage craftsmanship and cottage industry.
Objective achieved. Developed and conducted the International Festival of the
Pacific Cultural Exchange, Annual Barefoot Hula Classic, He Hali`a Aloha O
Lili`uokalani Aloha Festival, Hilo Rain Festival, 9th Annual Waimea Cherry
Blossom Festival, Hawaii Living Legend Award and the Canto DiSirena concert.
This is 150% of the projected goal.
3. Market programs by securing community involvement and financial support through
four partnerships/sponsorships.
Objective achieved. Program and events were marketed and supported
financially through partnerships and collaboration with the following
organizations and agencies:
Big Island Advertising
Big Island Toyota
Hawaii Naniloa Resort
Emerald City Radio
Hawaii Island Chamber of Commerce
Japanese Chamber of Commerce
Waimea Outdoor Circle
Nippon Express
Queen Lili`uokalani Children's Trust
Deposited a total of $20,205 into the Cultural Recreation revenue account.
Achieved 130% of projected revenue as of 6/30/02.
Advertise and promote the Cultural & Community Arts programs and activities
through our quarterly "Arts Visions" newsletter and media such as radio, television,
periodicals and newspapers.
Objective achieved. Advertised and promoted the Culture & Community Arts
programs and activities through the Quarterly newsletter, posters signage, and
vehicle of media such as the Hawaii Tribune Herald, Hilo Times, West Hawaii
Today, KWXX, K -BIG Radio, Star Bulletin, Honolulu Advertiser, KIPA, KWYI
Radio, Waimea Community Association, LA Times, Chicago Tribune, New York
Times, Channel 6, Waimea Gazette, Pacific News and Airline Flight Magazines.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
ELDERLY ACTIVITIES
EAD Administration
1. Coordinate a service delivery system that addresses the needs and interests of older
adults by providing comprehensive and coordinated services, represented by the
division's six major programs, for over 7,000 seniors.
Objective Achieved:
Provided services for 11,858 seniors, or 169% of the established objective of 7,000
seniors.
2. Maintain the EAD Advisory Council made up of representatives from the 23 senior
citizen clubs, 15 nutrition sites and the RSVP Advisory Council by conducting at least
one general meeting in January and six district meetings in July of each fiscal year
servicing 40 presidents/chairpersons islandwide.
Objective Achieved:
Arranged seven Advisory Council district meetings, or 1001% of the objective of
seven annually.
Maintain an EAD Safety Committee with at least one representative of each program
meeting quarterly to enforce safety procedures, improve unsafe conditions affecting
staff and seniors and give feedback to the department safety committee, as needed, and
conduct a safety on-site evaluation semi-annually (January and July) of 32 senior
center facilities and conduct safety evaluations/training for 50 EAD staff by June 30,
2002.
Objective Achieved:
Arranged 5 safety meetings, or 125% of the established objective of four
annually. Conducted two semi-annual safety facilities inspections of 32 senior
center facilities and conducted 53 staff safety evaluations, or 100% and 106% of
the established objectives of two semi-annual inspections (32 facilities) and 50
staff evaluations, respectively.
4. Produce at least one "Video Highlights" of the division's activities annually.
Objective Achieved:
Provided one "Video Highlights" (Kupuna Hula Festival) of the division's
activities, or 100% of the objective established of one.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
ELDERLY ACTIVITIES
5. Maintain the division's Kupuna News magazine by providing information on all EAD
program activities and printing at least 2,500 copies for distribution to over 200
organizations quarterly.
Objective Achieved:
Printed and distributed four issues of the Kupuna News magazine, or 100% of
the objective of four issues.
6. Arrange or conduct multi -media first aid training for at least ten EAD staff annually.
Objective Achieved:
Arranged multi -media first aid training for 19 EAD staff, or 190% of the
established objective of ten.
EAD Recreation
1. Provide and promote active and passive recreational, cultural and leisure opportunities
to 2,500 unduplicated individuals 55 years and older at 24 senior centers islandwide by
June 30, 2002.
Objective Achieved:
Served 2,811 seniors, or 112% of the established objective of 2,500 seniors at 25
senior centers.
2. Serve 625 older adults in recreational, 200 older adults in educational, 100 older adults
in health-related and 100 older adults in cultural classes at 24 senior centers by June
30, 2002.
Objective Achieved:
Served 765 seniors in recreational classes or 122% of goal of 625.
Served 314 seniors in educational classes or 157% of goal of 200.
Served 363 seniors in health-related classes or 363% of goal of 100.
Served 375 seniors in cultural related classes or 375% of goal of 100.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
ELDERLY ACTIVITIES
Provide at least two districtwide activities for a total of 1,000 older adults in
Puna/Ka`u, North and South Hilo, North and South Kona, North and South Kohala,
and Hamakua by June 30, 2002.
Objective Achieved:
Provided 10 districtwide activities or 125% of goal of 8 activities.
1,784 seniors or 154% of goal of 1,000 participated in these activities:
Christmas Golf Tournament, East Hawaii Christmas Party, West Hawaii
Christmas Party, Health and Fitness Day, Hawaiian Day, Home and Home
Bowling Tournaments, Las Vegas Comes to Ka'u, State Senior Karaoke Revue,
Line Dance Roundup & Workshop, and the Yukata Dance Festival.
EAD Special Program
Provide at least six countywide/state/national/international events for 1,500 older
adults by June 30, 2002.
Objective Achieved:
Provided at least nine or 150% of the established objective of six events and
served 1,803 or 120% of the established objective of 1,500 older adults.
2. Serve a total of 770 older adults in at least three countywide special events by June 30,
2002.
Objective Achieved:
Provided six or 200% of the established objective of three events and served 1,204
or 156% of the established objective of 770 older adults.
3. Provide one cultural event for 180 older individuals on a county'state/international
level that will attract a total of 1,350 attendees by September 30. 2002.
Objective Achieved:
a. Provided one or 100% of the established objective of one cultural event and
served 144 or 80% of the established objective of 180 older adults. (This
objective was not met due to the shutdown of all U.S. airports from 9/11/01-
9/13/01. As a result, three groups or 43 participants were not able to attend.)
b. Attracted 1,162 or 86% of the established objective of 1,350 attendees. (This
objective was not met because the management of the facility reduced the
anticipated maximum number of seats available, due to safety reasons.)
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
1. Develop a strategic plan to gain AZA (American Zoo and Aquarium Association)
accreditation by the year 2006. This will include Capital Improvements and Staff to
meet the minimum AZA requirements.
Objective not achieved — still in progress. Information has been gathered for
accreditation criteria. Requests for blueprints for animal enclosures have been
submitted to other zoos. Plans to designate the Pana`ewa Zoo into Asian, South
American, African and Hawaiian exhibit areas are in progress.
2. Network and cooperate with other AZA accredited institutions to share information for
SSPs (Species Survival Plans) and maintain vital information of endangered species
housed at the zoo for 3 species.
Objective not achieved. Our present membership with the AZA provides contact
with other institutions involved in SSPs. Our present computer based data
program allows us to maintain detailed records on the animals. A new ISIS
system called ARDS 4 has been purchased and is in operation. This allows us to
share information with other institutions. Vital information has been maintained
for 2 endangered species (or 66% of our original objective of 3) — Pygmy
Hippopotamus, Colobus monkeys.
3. Research the possibilities of projects involving the education and propagation of
endangered species by June 30, 2002.
Objective achieved. Verbal permission has been given by the Department of
Land and Natural Resources to prepare a suitable habitat for an attempt to
successfully breed the Hawaiian Hawk (Buten solitarius) and the Hawaiian
Gallinule (Gallinula chloropus). The Hawaiian Gallinules have produced five
offspring and are nesting again.
4. Improve housing conditions for primates that require larger living spaces than their
current housing by June 30, 2003.
Objective should be achieved by June 30, 2003. Friends of the Zoo have agreed to
purchase a Primadome for our primates. This structure is approximately 23 feet
high by 40 feet in diameter.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
PANA`EWA RECREATIONAL COMPLEX
5. Work towards focusing on the rainforest theme by concentrating on acquiring
appropriate new animals. This will eventually convert the animal inventory into
rainforest animals.
Ongoing achievement. A pair of Giant Anteaters is on order from South
American Zoological. Feezel Shaw is processing the permits. Dart Frogs, Two -
toed Sloths, Whistling Ducks and Tropical Squirrels are examples already in the
Zoo.
6. Complete updating animal signage and install additional conservation educational
signage by June 30, 2002.
Objective achieved. Animal signage is complete. Frames were purchased for the
exhibit signs. We are able to use photographs of our animals for the signs. A
committee from Friends of the Zoo is developing additional educational signage.
7. Plan for new interactive educational exhibits to be installed by June 30, 2003.
Objective should be achieved by June 30, 2003. Requests have been made to
other facilities for plans of audio and visual interactive exhibits. Blueprints for a
matching game was received from Michigan.
8. Continue to work with community groups to help facilitate 6 projects for
improvements at the zoo and equestrian center.
Objective achieved. The senior class of Hilo High School scheduled a workday to
assist in improving the Zoo grounds. The Orchid Society, The Hawaii Pond
Society and the Rhododendron Society continue to add new plants to our
collection. Within the past two months over 900 orchids have been placed on
trees or in our exhibits. Scout troops, Waiakea Lions Club and Hawaii Horse
Owners have helped with projects. A total of twelve work projects were
completed.
9. Work towards creating a botanical garden that will house the largest collection of
clumping bamboo in the United States by June 30, 2002.
Objective not achieved. We currently have 48 species. New species continue to
be added to the collection. Quail Botanical Garden in California is currently the
largest with 80 species.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
PANA'EWA RECREATIONAL COMPLEX
10. Plan and implement night activities at the zoo by June 30, 2002.
Objective not achieved. Plans are being organized with Friends of the Zoo for
night activities.
1 l . Increase utilization of the equestrian center by 50%.
Objective not achieved. Eight events were held at the Equestrian Center. They
included rodeos, shows and races.
Final Status Report on Program Objectives for FY 200] -02
17
�r �ir��'C0J!►110
PLANNING
PLANNING
Initiate the groundwork to begin the community development planning process by
August 1, 2002.
Objectives Not Achieved. The initial groundwork for the community
development planning has been deferred until the revised General Plan has a
more definitive timetable for adoption by the Council.
Propose a CIP process that is integrated with the General Plan or community
development process by December 1, 2002.
Objectives Partially Achieved. A database tied to the GIS has been started for
projects proposed for FY 03-04. This database and mapping would facilitate the
analysis of proposed projects in terms of various evaluation criteria and also
better monitor the status of appropriated projects. Further efforts are planned
to research the use of indicators and levels of service standards as a means to
integrate the CIP with the General Plan.
3. Submit to the County Council a package of proposed revisions to the pending
subdivision code revision bill by August 1, 2002.
Objectives Partially Achieved. Although revision ideas have been gathered, the
department needs to devote a concentrated effort to shape these ideas into
definitive proposals in coordination with affected agencies and interest groups.
We plan to focus attention in the coming months and expect preliminary
findings by the end of the fiscal year.
4. Respond to complaints within 15 days of receipt of the filing date 95% of the time.
Objectives Achieved. The zoning inspector has been able to keep up with the
increasing volume of complaints.
5. Acknowledge permit applications within 15 days of the submittal date 95% of the
time.
Objectives Achieved. Without an improved permit tracking system, this
objective is impossible to document. Based on general observations, staff has
responded to applications within 15 days.
Six Month Progress Report on Program Objectives for FY 2002-03
PLANNING
PLANNING
6. Improve the information made available over the Internet by December 1, 2002.
Objectives Achieved. The GIS and tax mapping staff has worked with the
Deputy Managing Director and Data Systems to post various maps on the
County's website, of particular significance was the scanned tax parcel maps.
The department plans to post updated zoning and subdivision codes and meeting
agendas by the end of the fiscal year.
7. Evaluate the possibilities for a GIS -based tax mapping system with findings and
recommendations by December 1, 2002.
Objectives Partially Achieved. Discussions have been initiated with Data
Systems. We are now realizing the complexity of this task. A clearer strategy
should be formulated by the end of the fiscal year.
8. Train staff in the use of GIS by December 1, 2002.
Objectives Achieved. Nearly all planners and zoning clerks have been trained to
use the simpler GIS read-only program (ArcExplorer). A few of the more
technically oriented staff have also been trained in the more powerful ArcGIS
program.
9. Identify staff strengths and weaknesses in various planning skills and knowledge and
develop a staff development plan by June 30, 2003.
Objectives Not Achieved. A committee representing a cross-section of the staff
will assist in the development of a minimum skills checklist for the various
classes of work in the department. A draft should be available by the targeted
date of the end of this fiscal year.
Six Month Progress Report on Program Objectives for FY 2002-03
PLANNING
COASTAL ZONE MANAGEMENT
1. Process all SMA Permit applications in the required time limit as specified bylaw
and the County's Rules and Regulations.
Objectives Achieved. All SMA Major and Minor permits were processed within
the required time limits.
2. Process all SMA Assessments within the specified 21 -day requirement.
Objectives Achieved. All SMA Assessment applications were processed within
the required time limits.
Conduct site investigation of alleged violations within two weeks of receipt of
complaints.
Objectives Achieved. Investigations of alleged SMA and Shoreline Setback
violations were processed in a timely manner.
4. Monitor all CZM-related legislative bills during the State Legislative session and
provide testimonies as needed (January to May 2003).
Objectives Achieved. We are currently monitoring all CZM-related bills and
providing testimony as necessary.
5. Attend all Marine and Coastal Zone Management Advisory Group (MACZMAG)
meetings, which are normally held every other month.
Objectives Achieved. We have attended and participated in all MACZMAG
meetings.
6. Attend MACZMAG subcommittee meetings.
Objectives Achieved. We have actively participated in the following
subcommittees: Coastal Erosion, Ocean Resource Management Plan, and
Water Quality.
As a public participation measure, provide a written report to the members of the
MACZMAG of all SMA Permit applications and their status for discussion at the
MACZMAG meetings.
Objectives Achieved. We have provided written and oral reports to the
MACZMAG and the subcommittees.
Six Month Progress Report on Program Objectives for FY 2002-03
I � 1I�W1�l WO
COASTAL ZONE MANAGEMENT
8. Continue to advertise Planning Commission agenda and hearing notices for all SMA
Permit applications as required by law.
Objectives Achieved. All SMA Major Permit applications before the Planning
Commission were properly noticed as required by law.
9. Provide the Office of Planning with semi-annual reports within seven days after
December 31, 2002 and June 30, 2003.
Objectives Achieved. All semi-annual reports have been and will be submitted
by the deadline.
10. Continue to review Planning Commission and Planning Department Rules for
compliance with enacted State laws and draft amendments to the rules for adoption.
Objectives Achieved. Proposed rule amendments have been drafted and are still
under staff review.
Six Month Progress Report on Program Objectives for FY 2002-03
PLANNING
PLANNING
Long Range Planning: Submit the draft General Plan to the Planning Commission
and to the Council by June and October 2001, respectively.
Objectives Achieved. The General Plan is currently with the County Council.
The Department has participated in several workshops sponsored by the
Council in various parts of the County.
2. CIP: Develop an improved CIP system to prioritize and track projects by December
2001.
Objectives Achieved. It must be emphasized that the development of an
improved process that integrates the CIP with the General Plan and finance
project status data is a major undertaking. There are no models to follow that
we are aware. We have developed ideas, but we are just in the very preliminary
brainstorming and testing stage.
3. Cadastral Mapping: Provide updated tax maps to the Real Property Tax Division
within two days of approved subdivision changes and to have a interdepartmental
Geographical Information System (GIS) update available quarterly 95% of the time.
Objectives Partially Achieved. The timely updating of the tax maps has been
achieved which are immediately available to County agencies on the network as
scanned images. The problem is timely updates of the GIS tax parcel layer. The
ultimate resolution of this problem is for the County to purchase the tax parcel
layer license and assume full control and responsibility of the GIS tax parcel
layer updating—this involves funding, personnel, and training. The Department
is studying this option together with Data Systems.
4. Information System: Coordinate an interdepartmental Geographical Information
System (GIS) by February 2002.
Objectives Achieved. The development of the GIS street layer will catalyze a
multi -agency coordination system. The Civil Defense has received funding and
retained a consultant to steer this process.
Final Status Report on Program Objectives for FY 2001-02
PLANNING
PLANNING
5. Permits: Acknowledge permit applications within 15 days of the submittal date 95%
of the time.
Objectives Not Achieved. The failure to achieve this objective is not due to
actual tardiness in permit processing, but rather to a lack of a system to manage
and track permit applications. Data Systems continues to assist us in developing
an interim patch to our database system to improve tracking of permit
applications and correspondences. The ultimate solution will require new
software to replace the Wang Permit Tracking System. This software should
integrate with Building Division and Real Property Tax Division, integrate with
GIS, enable Internet applications and agency routing, manage workload
allocations, track permit status, and enable document assembly.
6. Enforcement: Respond to complaints within 15 days of receipt of the filing date 95%
of the time, and develop a system to monitor compliance with permit conditions by
December 2001.
Objectives Achieved. We are in the process of hiring an inspector for West
Hawaii to improve enforcement.
7. Public Information: Provide updated rules, permit applications, Planning Commission
meeting schedule and minutes on the County website by December 2001.
Objectives Partially Achieved. Currently posted on the County's website are
permit application forms and rules. We are working on a system to post
agendas and minutes.
Final Status Report on Program Objectives for FY 2001-02
PLANNING
COASTAL ZONE MANAGEMENT
1. Process all SMA Permit applications in the required time limit as specified by law
and the County's Rules and Regulations.
Objectives Achieved. All SMA Major and Minor Permits were processed within
the required time limits.
2. Process all SMA Assessments within the specified 21 -day requirement.
Objectives Achieved. Internal processing procedures revised to enable timely
processing.
3. Conduct site investigation of alleged violations within two weeks of receipt of
complaints.
Objectives Achieved.
4. Monitor all CZM-related legislative bills during the State Legislative session and
provide testimonies as needed (January to May 2002).
Objectives Achieved. Testimony provided for bills of concern.
5. Attend all Marine and Coastal Zone Management Advisory Group (MACZMAG)
meetings, which are normally held every other month.
Objectives Achieved. With the adoption of Act 169 during the 2001 legislative
session, MACZMAG was dissolved and replaced with a new CZM citizens
advisory group. We continue to attend and participate in all CAG and other
CZM-related meetings.
6. Attend MACZMAG subcommittee meetings.
Objectives Achieved.
As a public participation measure, provide a written report to the members of the
MACZMAG of all SMA Permit applications and their status for discussion at the
MACZMAG meetings.
Objectives Achieved.
Final Status Report on Program Objectives for FY 2001-02
PLANNING
COASTAL ZONE MANAGEMENT
8. Continue to advertise Planning Commission agenda and hearing notices for all SMA
Permit applications as required by law.
Objectives Achieved.
9. Provide the Office of Planning with semi-annual reports within seven days after
December 31, 2001 and June 30, 2002.
Objectives Achieved. Reports submitted to meet December and June deadlines.
10. Continue to review Planning Commission and Planning Department Rules for
compliance with enacted State laws and draft amendments to the rules for adoption.
Objectives Achieved. Draft rules still under review.
Final Status Report on Program Objectives for FY 2001-02
18
POLICE
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
1. Conduct 91 Public Safety/Health Talks through various Community Relations
programs.
Conducted 57 talks or approximately 63% of this objective.
2. Conduct 36 station tours for 927 students and community members.
Conducted a total of 28 station tours for 572 students meeting maintaining
approximately 770/0 of goal.
3. Expand Crime Stoppers Program to receive 200 calls through new programs.
Received a total of 118 calls, 3 of which were through the newly developed
Student Crime Stoppers Program, maintaining this objective.
4. Conduct drug screening of all sworn personnel and initiate pre-employment testing of
civilian personnel.
With the exception of sworn personnel on extended leaves of absence, a total of
299 sworn personnel or 78% were tested.
No approval from HGEA to initiate pre-employment drug testing of applicants
for civilian positions.
5. Conduct constant recruitment for all sworn and civilian positions.
Completed screening all (64) of the applicants listed on Police Officer I
recruitment #02-20; four Police Officer I positions filled on December 16, 2002,
additional eleven positions filled on January 16, 2003 for new Police Recruit
Class. New recruitment for remaining vacancies initiated in December 2002.
Actively recruiting and screening applicants for vacant civilian positions. Filled
(3) Police Radio Dispatcher positions and (2) Clerk III positions.
6. Improve competence and professionalism of sworn and civilian personnel through
advance equipment purchases and provide 5,566 hours of on-going training.
Department personnel received a total of 2,648 hours of training meeting 48% of
the goal.
Six Month Progress Report on Program Objectives for FY 2002-03
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
7. Increase the level of proficiency in the Word Processing Center over CY 2001
The turnaround time for Police Reports by the Word Processing Center is 6.5
days, which is under the 7.9 -day turnaround time from CY 2001.
8. Maintain the number of D.A.R.E. classes and activities as that of CY 2001.
During the first semester of school year 2002-2003, the D.A.R.E. Program has
involved 1,400 students from schools between Hookena and Laupahoehoe, which
is below the total number of students from CY 2001 due to manpower cutbacks.
9. Make at least 3 major improvements to Public Safety Facilities.
Due to funding the only project pending is the construction of the new South
Hilo Police Station cellblock.
Six Month Progress Report on Program Objectives for FY 2002-03
POLICE
NNOMINUMMMOMMMMM
ADMINISTRATIVE BUREAU - Technical Services
1. Issue at least 90 road closure permits.
Issued 63 road closure permits or 70% of goal attained.
2. Issues at least 30 impound letters to vehicle owners.
Issued 7 impound letters or 23% of goal attained. As a result of the Department
of Public Works immediately disposing of Abandoned Vehicles as opposed to
impounding them, the department has had a reduction in the need for
impoundment letters to be generated allowing staff to concentrate on other
duties.
3. Issue at least 600 traffic violation letters to vehicle owners.
228 traffic violation letters were sent, achieving 38% of goal.
4. Administer at least 9,735 written driver's tests.
Administered 5,770 written driver's tests, approximately 59% of this objective.
5. Administer at least 3.481 driver road tests.
Administered 2,556 driver's road tests, approximately 73% of this objective.
6. Administer at lest 1,596 CDL written tests.
Administered 745 CDL written driver's tests, approximately 47% of this
objective.
7. Conduct at least 300 inspection station checks.
Conducted 302 inspections or 100% of goal attained. In response to public
complaints of vehicles with loud mufflers, wide tires and oversized pick-up
trucks the PMVI Program has increased the number of inspections and
enforcement in the area of safety inspection stations.
8. Process at least 90,420 police reports.
Processed 80,059 police reports or 89% of goal attained.
Six Month Progress Report on Program Objectives for FY 2002-03
POLICE
ADMINISTRATIVE BUREAU - Technical Services
9. Issue at least 3,000 firearms permits.
Issued 1,898 firearms permits and registrations or 63% of the goal attained.
10. Install at least 100 mobile radio systems.
Completed 47 mobile radio system installations or 47% of goal attained
11. Conduct at least 100 radio site inspections.
Conducted 54 radio site inspections or 54% of goal attained.
12. Dispatch personnel to at least 127,932 calls for service.
Dispatched personnel to 59,193 calls for service or approximately 47% of the
objective.
Six Month Progress Report on Program Objectives for FY 2002-03
POLICE
ADMINISTRATIVE BUREAU - Fiscal Services
1. Process 85% of requisitions received from districts and bureaus within a month.
Processed 2,044 out of 2,355 requisitions received or approximately 87% of
requisitions received.
2. Fill 93% of all special duty requests for officers.
Filled 5,791 out of 6,132 request for special duty or 94% of requests.
3. Collect and reconcile 80% of leave applications within the month.
Reconciled and collected 2,517 out of 2,840 leave applications or 87% of leave
applications.
4. Fill 90% of requests for storeroom supplies within the month.
Filled 469 out of 485 request for storeroom supplies or 98% of request.
Six Month Progress Report on Program Objectives for FY 2002-03
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Criminal Intelligence Unit
1. Complete 90% of `Other" assignments within 30 days.
Completed 148 out of 148 assignments received within 30 days or 100% of goal
attained.
2. Conduct background checks of perspective Department employees and designated
perspective County employees within no more than 30 days with a 90% clearance
rate.
Completed 534 out of 534 Criminal History checks within the specified thirty
(30) day limitation, meeting 100% of goal.
Develop, maintain, and disseminate intelligence information, which can be utilized to
produce no less than ten criminal investigations of persons involved in organized
criminal activity per month.
Provided intelligence information, which in whole or in part led to the initiating
of 65 criminal investigations, maintaining this objective.
Compile, produce, and forward to Police Administrators no less than 27 intelligence
("Control") reports per month.
Completed 180 control reports or 30 reports per month maintaining 100% of
this objective.
Provide assistance to other elements within the Police Department either through
intelligence briefings on current crime trends and/or through no less than eight
in-service training sessions.
Provided 68 in-service briefings and training sessions for departmental
personnel, maintaining 100% of this objective.
Six Month Progress Report on Program Objectives for FY 2002-03
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Internal Affairs
Conduct complete and thorough internal investigations seeking a monthly clearance
rate of 65%.
Completed 16 Internal Investigations, which were cleared along with 14 pending
cases from previous months, maintaining 100% of this objective.
2. Conduct complete and thorough internal inquiries, seeking a monthly clearance rate
of 75%.
Completed 43 Internal Investigations, which were cleared along with 2 pending
cases from previous months, maintaining 100% of this objective.
Conduct no less than two monthly random and unannounced inspections of the
different elements within the Department to ensure compliance with Department rules
and regulations.
In January of 2002, this objective was eliminated.
4. Provide no less than two monthly in-service training sessions to other elements within
the Department to prevent and deter employee misconduct as well as to ensure
procedural compliance in the investigation of employee misconduct by non -internal
affairs personnel.
Conducted a total of forty-three (23) in-service training sessions, maintaining
100% of this objective.
5. Compile and provide a yearly report to the State Legislature on certain specific
aspects of discipline meted out by the Department as required by law.
On December 20, 2002, submitted the report to the State Legislature meeting
goal requirement.
Six Month Progress Report on Program Objectives for FY 2002-03
POLICE
INVESTIGATIVE OPERATIONS BUREAU
1. To achieve a burglary clearance rate of 85%.
Achieving an average 95% Burglary clearance rate for both Criminal
Investigations and Juvenile Aid Sections across the island.
2. To achieve a theft/auto theft clearance rate of 85%.
Achieving an average 85% Theft/Auto Theft Clearance rate for both Criminal
Investigations and Juvenile Aid Sections across the island.
3. To achieve a robbery clearance rate of 80%.
Achieving an average 88% Robbery clearance rate for both Area I and Area II
Criminal Investigations Divisions.
4. To maintain a sexual assault clearance rate of 90%, which combines adults and
minors as a unit.
Achieving an average 93% Sexual Assault clearance rate for both Area I and
Area 11 Criminal Investigations Divisions.
5. To recover a minimum of 210,000 marijuana plants, the same level of proficiency as
in CY 2001, provided that the County of Hawaii accepts Federal and State grants to
fund marijuana eradication missions by Vice Section Officers.
Recovered 39,091 marijuana plants or approximately 19% of objective.
6. To maintain the number of hard drug cases (heroin, cocaine, and crystal
methamphetamine) as initiated in CY 2001 (578 cases initiated).
Initiated 218 hard drug cases approximately 38% of goal attained.
Six Month Progress Report on Program Objectives for FY 2002-03
POLICE
INVESTIGATIVE OPERATIONS BUREAU
Hl -PAL to serve 60 youths in any two of the five age groups for each month and a
30% participation of "at risk youths" out of all youths served.
Served a combined total of 4,283 youths for the five age groups, of this total,
2,257 or 50% were "at risk youths".
8. P.A.G.E. Program to be presented to seventh graders in 13 schools throughout the
County of Hawai `i.
The program was presented to 298 seventh graders in thirteen (13) schools,
maintaining this objective.
9. Crime Lab to achieve an assignment clearance rate of 80%.
The Crime Lab maintained a 100% clearance rate of the 494 cases assigned.
Six Month Progress Report on Program Objectives for FY 2002-03
POLICE
FIELD OPERATIONS BUREAU
1. No more than 1,600 burglaries.
The department received 750 burglary reports, therefore maintaining this
objective.
2. No more than 7,100 thefts.
Received 2,329 theft complaints, maintaining this objective.
3. No more than 2,350 traffic accidents.
Received 1,371 traffic accident reports, maintaining this objective.
4. At least 900 DUI arrests.
Arrested 543 persons for DUI, projected to meet 100% of this goal by the end of
the Fiscal Year.
S. At least 46,400 citations.
Issued 20,391 citations or achieving 44% of this goal.
6. To complete 800 project and programs through the development of partnerships
aimed at resolving community problems and improving the quality of life for all
citizens.
Completed 450 community projects or achieving approximately 57% of the goal.
Six Month Progress Report on Program Objectives for FY 2002-03
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
1. Conduct 91 Public Safety/Health Talks through various Community Relations
programs.
In calendar year 2001, conducted 92 talks meeting 100% of goal.
2. Conduct 36 station tours for 927 students and community members.
In calendar year 2001, conducted a total of 41 station tours meeting 100% of
goal.
3. Expand Crime Stoppers Program to receive 200 calls through new programs.
In calendar year 2001, received a total of 203 calls meeting 100% of goal.
4. Conduct drug screening of all sworn personnel and initiate pre-employment testing of
civilian personnel.
With the exception of sworn personnel on extended leaves of absence, conducted
drug testing of all sworn personnel during FY 2000-2001.
No approval from HGEA to initiate pre-employment drug testing of applicants
for civilian positions.
5. Conduct constant recruitment for all sworn and civilian positions.
On July 1, 2001, the department hired twelve (11) new police recruits and began
the 60th Police Recruit Class, who graduated in January of 2002.
Actively recruiting and screening applicants for vacant civilian positions.
6. Improve competence and professionalism of sworn and civilian personnel through
advance equipment purchases and provide 5,566 hours of on-going training.
In calendar year 2001, department personnel received a total of 5,597 hours of
training meeting 100% of goal.
7. Increase the level of proficiency in the Word Processing Center over CY 2000
In calendar year 2001, the turnaround time for Police Reports by the Word
Processing Center is 7 days, which is under the 9 -day turnaround time from CY
2000.
Final Status Report on Program Objectives for FY 2001-02
POLICE
ADMINISTRATIVE BUREAU - Administrative Services
8. Maintain the number of D.A.R.E. classes and activities as that of CY 2000.
In calendar year 2001, the D.A.R.E. Program has involved 6,970 students from
schools throughout the County, which is 96% of the total number of students
from CY 2000.
9. Make at least 3 major improvements to Public Safety Facilities.
In calendar year 2001, two major improvement projects have been initiated, to
include the lighting retrofit to the Public Safety Complex and the construction of
the new South Hilo Police Station cellblock is under way.
Final Status Report on Program Objectives for FY 2001-02
POLICE
ADMINISTRATIVE BUREAU - Technical Services
1. Issue at least 90 road closure permits.
In calendar year 2001, issued 88 road closure permits or 98% of goal attained.
2. Issues at least 90 impound letters to vehicle owners.
In calendar year 2001, issued 51 impound letters or 57% of goal attained. As a
result of the Department of Public Works immediately disposing of Abandoned
Vehicles as opposed to impounding them, the department has had a reduction in
the need for impoundment letters to be generated allowing staff to concentrate
on other duties.
3. Issue at least 337 traffic violation letters to vehicle owners.
In calendar year 2001, 728 traffic violation letters were sent, achieving 100% of
goal. In working closer with Community Groups the Police department has
increased the number of traffic violations letters that have been generated.
4. Administer at least 11,080 written driver's tests.
In calendar year 2001, administered 9,792 written driver's tests or 88% of goal
attained. Note reduction in tests administered is a direct result of minimum age
and driver's education requirements that took effect in January 2001.
5. Administer at least 6,350 driver road tests.
In calendar year 2001, administered 3,511 driver's road tests or 55% of goal
attained. Note reduction in tests administered is a direct result of minimum age
and driver's education requirements that took effect in January 2001.
6. Administer at lest 1,670 CDL written tests.
In calendar year 2001, administered 1,415 CDL written driver's tests or 85% of
goal attained
Final Status Report on Program Objectives for FY 2001-02
POLICE
ADMINISTRATIVE BUREAU - Technical Services
7. Conduct at least 200 inspection station checks.
In calendar year 2001, conducted 356 inspections or 100% of goal attained. In
response to public complaints of vehicles with loud mufflers, wide tires and
oversized pick-up trucks the PMVI Program has increased the number of
inspections and enforcement in the area of safety inspection stations.
8. Process at least 90,420 police reports.
In calendar year 2001, processed 108,091 police reports or 100% of goal
attained.
9. Issue at least 3,000 firearms permits.
In calendar year 2001, issued 3,880 firearms permits and registrations or 100%
of goal attained.
10. Install at least 100 mobile radio systems.
In calendar year 2001, completed 91 mobile radio system installations or 91% of
goal attained
11. Conduct at least 96 radio site inspections.
In calendar year 2001, conducted 98 radio site inspections or 100% of goal
attained.
12. Dispatch personnel to at least 106,066 calls for service.
In calendar year 2001, dispatched personnel to 114,186 calls for service or 100%
of goal attained.
Final Status Report on Program Objectives for FY 2001-02
POLICE
ADMINISTRATIVE BUREAU - Fiscal Services
1. Process 85% of requisitions received from districts and bureaus within a month.
In calendar year 2001, processed 84% of requisitions received meeting 99% of
goal.
2. Fill 93% of all special duty requests for officers.
In calendar year 2001, filled 95% of request for special duty meeting 100% of
goal.
3. Collect and reconcile 80% of leave applications within the month.
In calendar year 2001, reconciled and collected 85% of leave applications or
100% of goal attained.
4. Fill 90% of requests for storeroom supplies within the month.
In calendar year 2001, filled 91 % of request for storeroom supplies meeting
100% of goal.
Final Status Report on Program Objectives for FY 2001-02
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Criminal Intelligence Unit
1. Conduct background checks of perspective Department employees and designated
perspective County employees within no more than 30 days with a 90% clearance
rate.
In calendar year 2001, completed 1,235 Criminal History checks within the
specified thirty (30) day limitation, meeting 100% of goal.
2. Develop, maintain, and disseminate intelligence information, which can be utilized to
produce no less than ten criminal investigation of persons involved in organized
criminal activity per month.
In calendar year 2001, provided intelligence information, which in whole or in
part led to the initiating of 211 criminal investigations, meeting 100% of goal.
3. Provide assistance to other elements within the Police Department either through
intelligence briefings on current crime trends and through in-service training sessions.
In calendar year 2001, provided 113 in-service briefings and training sessions for
departmental personnel, meeting 100% of goal.
Internal Affairs
Conduct complete and thorough internal investigations seeking a monthly clearance
rate of 65%.
In calendar year 2001, completed 113 Internal Investigations meeting 100% of
the goal.
2. Conduct complete and thorough internal inquiries seeking a monthly clearance rate of
75%.
In calendar year 2001, completed 47 Internal Inquiries, meeting 100% of the
goal.
Final Status Report on Program Objectives for FY 2001-02
POLICE
CRIMINAL INTELLIGENCE UNIT AND INTERNAL
AFFAIRS
Conduct no less than two monthly random and unannounced inspections of the
different elements within the Department to ensure compliance with Department rules
and regulations.
In calendar year 2001, conducted a total of twenty-four (24) inspections, meeting
100% of goal.
4. Provide no less than two monthly in-service training sessions to other elements within
the Department to prevent and deter employee misconduct as well as to ensure
procedural compliance in the investigation of employee misconduct by non -internal
affairs personnel.
In calendar year 2001, conducted a total of twenty-four (24) in-service training
sessions, meeting 100% of goal.
5. Compile and provide a yearly report to the State Legislature on certain specific
aspects of discipline meted out by the Department as required by law.
In December 2001, submitted the report to the State Legislature meeting goal
requirement.
Final Status Report on Program Objectives for FY 2001-02
POLICE
INVESTIGATIVE OPERATIONS BUREAU
Criminal Investigations Division
To achieve a burglary clearance rate of 85%.
In calendar year 2001, achieving a 78% Burglary clearance rate.
2. To achieve a theft/auto theft clearance rate of 85%.
In calendar year 2001, achieving a 74% Theft/Auto Theft Clearance rate.
3. To achieve a robbery clearance rate of 80%.
In calendar year 2001, achieving a 78% Robbery clearance rate
4. To maintain a sexual assault clearance rate of 88%, which combines adults and
minors as a unit.
In calendar year 2001, achieving a 94% Sexual Assault clearance rate
surpassing the established goal.
To recover a minimum of 102,000 marijuana plants, the same level of proficiency as
in CY 2000, provided that the County of Hawaii accepts Federal and State grants to
fund marijuana eradication missions by Vice Section Officers.
In calendar year 2001, recovered 79,253 marijuana plants or 78% of goal
attained.
6. To maintain the number of hard drug cases (heroin, cocaine, and crystal
methamphetamine) as initiated in CY 2000 (408 cases initiated).
In calendar year 2001, initiated 578 hard drug cases surpassing the established
goal.
HI -PAL to serve 60 youths in any two of the five age groups for each month.
In calendar year 2001, served a combined total of 6,863 youths for the five age
groups, meeting 100% of goal.
Final Status Report on Program Objectives for FY 2001-02
POLICE
INVESTIGATIVE OPERATIONS BUREAU
Criminal Investigations Division (continued)
Serve at least 30% participation of "at risk youths" out of all youths served.
In calendar year 2001, served 6,863 youths of which 3,747 or 54% were "at risk
youths", surpassing the goal of 30%.
9. P.A.G.E. Program to be presented to seventh graders in 13 schools throughout the
County of Hawaii
In calendar year 2001, have presented the program to seventh graders in
thirteen (13) schools, attaining 100% of the goal.
10. Crime Lab to achieve an assignment clearance rate of 80%.
In calendar year 2001, the Crime Lab is maintaining a 102% clearance rate
surpassing the goal of 800/0.
Final Status Report on Program Objectives for FY 2001-02
POLICE
FIELD OPERATIONS BUREAU
1. No more than 1,552 burglaries.
In calendar year 2001, the department received 1,613 burglary reports,
therefore exceeded this goal by 4%.
2. No more than 5,670 thefts.
In calendar year 2001, received 7,104 theft reports therefore exceeded this goal
by 25%.
3. No more than 2,392 traffic accidents.
In calendar year 2001, received 2,221 accident reports, meeting 100% of goal.
4. At least 1,151 DUl arrests.
In calendar year 2001, arrested 841 persons for DUI or meeting 73% of goal.
5. At least 46,400 citations.
In calendar year 2001, issued 46,391 citations or achieving 99% of goal.
To complete 800 project and programs through the development of partnerships
aimed at resolving community problems and improving the quality of life for all
citizens.
In calendar year 2001, completed 769 community projects or achieving 96% of
the goal.
Final Status Report on Program Objectives for FY 2001-02
19
PROSECUTING ATTORNIE
PROSECUTING ATTORNEY
GENERAL PROSECUTION
1. Develop policies and guidelines for Drug Court acceptance and begin accepting Drug
Court cases by September 2002.
Objective achieved. Drug Court policies and guidelines were developed and
cases accepted in October 2002.
2. Coordinate four training/educational workshops to improve the criminal justice system
and promote crime prevention and early intervention initiatives.
Objective achieved. We coordinated the following training/educational
workshops: Search Warrant training, July 2002; Landlord/Tenant training,
August 2002; Best Practices in Juvenile Justice, September 2002; Ho'oponopono
Workshop, November 2002; and Hoshin (Strategic Thinking and Facilitation)
training, December 2002.
3. Initiate actions to remove three drug houses from the community.
Objective achieved. To date we have initiated actions to remove four drug houses
from the community.
4. Review and improve automated victim notification of case activities.
In progress. We are currently reviewing the process and will expand automated
victim notification of case activities with our new case tracking system.
5. Develop and implement an intake process to expedite screening and charging of
violent crimes involving guns by January 2003.
In progress. We are reviewing our intake process and are working closely with
the U.S. Attorney's Office to expedite processing of violent crime cases involving
guns.
6. Have nine district facilitators for the Community Empowerment Organization (CEO)
project in place and conduct community training on problem solving and team
building by November 2002.
Objective achieved. Nine district facilitators were in place by August 2002. A
Community Teams training was conducted in September 2002 in the SARA
(Scan Analyze, Respond & Assess) method of problem solving for community
members and Community Police officers.
Six Month Progress Report on Program Objectives for FY 2002-03
PROSECUTING ATTORNEY
GENERAL PROSECUTION
7. Implement plan to enhance inter -agency information sharing among agencies and
organizations that work with individual youth who are either involved in the juvenile
justice system or are at -risk for delinquency by October 2002.
In progress. We are working with the Judiciary, Department of Education,
Police Department and State Office of Youth Services to improve information -
sharing among agencies.
8. Implement a project identified by the Juvenile Justice Comprehensive Strategy process
to address juvenile delinquency in the community by October 2002.
In progress. We received the U.S. Dept. of Justice, Office of Juvenile Justice and
Delinquency Prevention Title V Community Prevention grant which we will be
subgranting to a service provider to address juvenile delinquency prevention.
The subgrant will he awarded in March 2003.
9. Meet quarterly with the Hawai `i County Police Department to discuss joint initiatives,
policies, and procedures to improve investigations and prosecutions.
Objective achieved. We have met with the Police Department to discuss various
issues including: records management, sex offender procedures, agriculture
thefts, vicious dogs and nuisance abatement.
10. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate
interventions and consequences for offenders.
Objective achieved. We have met the Hawaii Prosecuting Attorney's Association,
Law Enforcement Coalition, Juvenile Justice State Advisory Committee and the
Attorney General's Juvenile Justice Information System group to discuss
initiatives and improvements and propose legislation to improve the criminal
justice system.
Six Month Progress Report on Program Objectives for FY 2002-03
PROSECUTING ATTORNEY
GENERAL PROSECUTION
1. Establish on-site screening/conferrals with the Hawaii County Police by December
2001 to encourage complete and timely investigations before charging decisions are
made.
Objective achieved. On-site screening/conferral procedures and schedule were
set for Kona.
Establish the Violence Against Children program as a permanent County funded unit
by August 31, 2001.
Objective achieved. Federal funding for the Violence Against Children project
ended on August 31, 2001. The project's three positions were included in the
current budget to ensure continuation of the project.
3. Establish a demonstration Community -Oriented Prosecution project in West Hawaii
by September 2001 to address crime problems in the community.
Objective achieved. Federal funding was received for the Community -Oriented
Prosecution project for West Hawaii. The project began in October 2001. The
project deputy was assigned on December 1, 2001; the clerk III on February 1,
2002; and the investigator on May 16, 2002.
4. Work with the Courts on establishing a Drug Court program. Assessments and
recommendations will be completed by July 2002.
Objective achieved. The Office worked closely with the Judiciary to complete
assessment and recommendations for establishing a Drug Court program for
Hawaii County. The Drug Court program began in September 2002.
Meet quarterly with the Hawaii County Police Department to discuss joint initiatives,
policies, and procedures to improve investigations and prosecutions.
Objective achieved. A total of 27 meetings were held with Police to discuss
various issues.
6. Meet quarterly with Hawaii criminal justice agencies to discuss appropriate
interventions and consequences for offenders.
Objective achieved. Attended ten meetings of the Governor's Committee on
Crime, Law Enforcement Coalition, Hawaii Prosecuting Attorney's Association,
and Juvenile Justice State Advisory Council to discuss a variety of issues and
projects.
Final Status Report on Program Objectives for FY 2001-02
PROSECUTING ATTORNEY
GENERAL PROSECUTION
7. Collaborate with police, probation, courts, and the Department of Public Safety to
establish a restitution order procedure which will enable conversion of the order to a
civil judgment for victims by September 2001.
Procedure to establish a restitution order is developed. Work continuing on
enhancing automatic notification of procedures to victims.
8. Develop a Comprehensive Juvenile Justice Strategy for Hawai'i County by 2002.
A juvenile justice comprehensive strategic plan for Hawaii County was completed
in May 2002. Distribution was made throughout the County and the State.
9. Implement an 18 -month federally funded grant program which establishes the
Community Empowerment Organization (CEO) to address crime related problems by
using multi -disciplinary community-based methods.
Objective achieved. The CEO project was "officially" implemented in July 2001
with the hiring of the coordinator. Eight district facilitators were hired in
February 2002 and one in August 2002.
Final Status Report on Program Objectives for FY 2001-02
20
PUB
tJC WORKS)
PUBLIC WORKS
ADMINISTRATION
1. Monitor divisions and regularly review and update policies and procedures to ensure
quality services utilizing available resources as measured in quarterly performance
reporting.
Public Works is comprised of six divisions. During the first six months of the
fiscal year, all divisions submitted favorable quarterly variance reports, which
indicate efficient use of amounts budgeted for the fiscal year.
2. Communicate Public Works matters with the Mayor and provide information to the
community via meetings, use of various media, brochures, press releases, and/or
public notices. Update meetings with the Mayor, meetings with community on public
concerns 50 times per year. Meetings with government officials for community
concerns 100 times per year.
For the first six months of the fiscal year, the Director has attended 86 update
meetings with the Mayor, 34 community meetings, and 171 government official
meetings.
3. Process reimbursement requests for federal projects on a quarterly basis.
All reimbursement requests for Federal Aid Projects with reimbursable
expenditures have been processed for the first quarter of the fiscal year.
Reimbursement requests for the second quarter are currently being processed.
4. Improve the accuracy of purchasing and accounts payable documents, as measured by
the number of returned forms. Reduce the items returned by 10%.
There were five accounts payable documents returned for correction during the
first half of the fiscal year. This number is 69% lower than the anticipated
amount of documents returned for the period.
5. Process paperwork to reduce backlog of vacancies by 10%.
As of 12/31/02, the number of departmental vacancies is 22. This figure
represents an 8% decrease from the number of vacancies on 06/30/02.
6. Process contracts from bid opening to notice to proceed within 90 calendar days.
Currently, the average number of days from bid opening to notice to proceed is
106 calendar days.
Six Month Progress Report on Program Objectives for FY 2002-03
PUBLIC WORKS
BUILDING
1. Complete the plan review of 90 % of residential permits within 10 calendar days.
Residential plan review is taking between 4-5 weeks in the Building Division.
Presently in the West Hawaii office we have one person doing halftime
residential plan reviewer and halftime inspector. Plan review for East Hawaii
is taking equally long, as the plan reviewer is constantly answering questions for
both commercial and residential code questions.
2. Complete 90 % of requested inspections within 4 working days.
We are presently meeting this goal by doing overtime. All inspectors respond
within 48 hrs. to do the inspections or calls to schedule the inspections. We are
presently short staffed and each inspector is helping out where they can.
Schedule and complete 50 % of routine (non-critical) maintenance and repair requests
within 30 calendar days of receipt of request.
Maintenance and repair is about 80% - 90%, with work being done in less than
30 days.
4. Create backup hard copies of 25% of existing house numbering tax maps by June 30,
2003.
We are presently meeting this goal. However, with the new House Numbering
Ordinance, House Numbering will be under the supervision of Planning Dept.
Six Month Progress Report on Program Objectives for FY 2002-03
PUBLIC WORKS
ENGINEERING
1. Revise/amend Chapter 10, Erosion and Sedimentation Control, of the Hawaii County
Code by June 30, 2003.
In November/December 2002, we received County Council approval to establish
an appropriation of $82,500 and authorization to enter into a contract with the
State of Hawaii to receive $70,000. We had previously received $12,500 from
1250 Oceanside Partners. The money will be used to hire a consultant to revise
Chapter 10 of the Hawaii County Code. Wilson, Okamoto & Associates had
been selected and we are finalizing a professional service contract with them to
develop the revision.
2. Respond to or process 85% of all time sensitive documents, such as subdivision,
change of zone and variance applications, etc. by their stipulated deadline.
The 85% goal is being attained.
Respond to or process 75% of all materials that do not have stipulated deadline such
as construction and grading plans, complaints, environmental matters, etc. within two
weeks
Because of staff shortages, our response rate is approximately 65%.
4. Provide same day service for 85% of all permits issued by the Division, including
building permits.
Because of staff shortages, our response rate is approximately 65%.
5. Complete construction of 8 out of 14 bridges approved to use Federal Aid funds by
June 30, 2003.
We have completed 5 bridges to date.
6. Award the construction of 178 out of 308 intersections in the County's ADA Curb
Cut Implementation plan by June 30, 2003.
We have awarded a contract for the construction of 15 intersections.
7. Award Federal (FHWA) construction contracts totaling a minimum of $2 million
dollars for FY 2002-03.
To date, we have awarded $863,435 in FHWA contracts.
Six Month Progress Report on Program Objectives for FY 2002-03
PUBLIC WORKS
AUTOMOTIVE
Support the various County departments/agencies islandwide with repair,
maintenance and welding services, and by performing at least 90% of these services
by staff (versus contract).
Received by staff 1,681 work orders, of which 1564 were completed. Completed
1,435 work orders by staff, or 92%. Contracted out 129 work orders or 8%.
2. Reduce the average monthly repair backlog for the Construction section by 10%.
The construction section did not meet their objective. The backlog for repairs
increased by 8 during the period of July 2002 to December 2002.
3. Reduce the average monthly repair backlog for the automotive section by 10%
The automotive section did not meet this objective. The backlog for repairs as
compared to F Y 2001-2002 increased by 3 during the period July 2002 to
December 2002, which increased the average monthly repair backlog to 40.
Reasons for the increase in both sections is due to vacancies of construction and
auto mechanics with injuries and are on worker's compensation. Past budget
cuts and a zero increase budget for many years have set the division back by
having to keep & repair older equipment and vehicles, which have not been
replaced on a timely schedule. We do not have ample manpower to repair and
maintain all of the County's fleet of vehicles and equipment.
Six Month Progress Report on Program Objectives for FY 2002-03
PUBLIC WORKS
FLOOD CONTROL
1. Continue to conduct semi-annual inspections of flood control system.
U.S. Army Corps of Engineers completed their inspection in December 2002.
2. Continue to maintain flood control systems.
a. Prevent deterioration of structures by repairing within six months.
b. Clear debris such as mud, rocks, branches, etc. from channel within three months.
c. Control weed and brush growth by using herbicides and mowing quarterly.
Continued the maintenance and repair work of various flood control systems,
including those in the South Hilo District, North Hilo/Hamakua District,
North/South Kona District, Ka'u District and Puna District.
Several November 2000 flooding projects are still pending, including Wailoa,
Alenaio and Waiakea Uka in the South Hilo District and Paauau in the Ka'u
District. Engineering Division continues to coordinate these projects with
various federal agencies.
Six Month Progress Report on Program Objectives for FY 2002-03
PUBLIC WORKS
ADMINISTRATION
1. Reduce days in Accounts Receivable to 55 days for FY 2001-2002.
At the end of the fiscal year, the average number of days in accounts receivable
was 77. This does not include $23,644.36 of bills prior to April 1997 that were
referred to Corporation Counsel for settlement. There is also $10,909.30
outstanding that has been referred to Corporation Counsel for further
collection. There has been a 19% reduction in the average number of days
reported on the six-month progress report.
2. Process reimbursement requests for federal projects on a quarterly basis.
Objective achieved. Forty-eight requests for Federal Reimbursement were
processed. As of 06/30/02, all requests for reimbursements for expenditures
through 03/31/02 had been submitted. Currently, all requests have been
submitted for the final quarter of the fiscal year.
Improve the accuracy of purchasing and accounts payable documents, as measured by
the number of returned forms. Reduce the items returned by 10%.
This objective cannot be measured against prior year's actual figures, which
included returned forms for Environmental Management. However, our total
returned forms for the fiscal year is 39% less than our estimate of 36.
4. Process paperwork to reduce backlog of vacancies by 15%.
The actual number of vacant positions as of 06/30/02 for the Department was 26.
This objective cannot be measured against prior year's actual figures, which
included vacancies for Environmental Management. Compared to the number
of estimated vacancies submitted for the fiscal year, we did not meet our
objective.
5. Reduce the total number of grievances by 30% through improved communication
among all levels of management and front-line personnel.
Objective achieved. During the fiscal year 2001-2002, there were 10 formal
grievances filed. This figure represents a 55% reduction from fiscal year 2000-
2001.
Final Status Report on Program Objectives for FY 2001-02
PUBLIC WORKS
ADMINISTRATION
6. Reduce the total department -wide claims due to injury from industrial accidents by
25% through expanded training programs that provide a greater awareness of
personal and operational safety.
There was a 10% reduction in the amount of industrial accidents with lost time
filed during the Fiscal year. Although this objective was not achieved, Public
Works is continuing to provide training programs for employees in an effort to
meet our objective of a 25% reduction in industrial accident claims.
7. Process contracts from bid opening to notice to proceed within 90 calendar days.
Objective achieved. During the fiscal year, contract notices to proceed were sent
within an average of 79 days from the bid opening date.
Final Status Report on Program Objectives for FY 2001 02
PUBLIC WORKS
BUILDING
1. Complete the plan review of residential permits within 10 calendar days, 90 % of the
time.
The Building Division was not able to meet this goal for a couple of months,
however, we are now striving to meet this goal.
2. Complete requested inspections within 4 working days, 90 % of the time.
The inspectors have been able to meet the 4 working day inspection deadline at
least 90% of the time except for those areas visited only once per week.
3. Schedule and complete 50 % of routine (non-critical) maintenance and repair requests
within 30 calendar days of receipt of request.
The Building Division carpenter shop has been able to complete 95% of routine
maintenance and repairs request within the 30 calendar day period.
4. Input 20 % of addresses assigned prior to 1992 onto a computer file by 6-30-02.
Approximately 56,000 addresses have been added to the building database.
Based on the estimated 65,000 buildings on the island this represents about 86%
of possible addresses.
5. Adopt new building, plumbing, and electrical codes by 6-30-02.
Due to continuous staff shortage, the building division obtained the services of a
consultant to review and make recommendations for amendments to the 1997
Uniform Build Code. We anticipated the adoption of the code by the middle of
2003.
Final Status Report on Program Objectives for FY 2001-02
PUBLIC WORKS
ENGINEERING
Submit to the County Council, by December 30, 2001, a resolution that establishes a
new permitting procedure for the installation of privately owned and maintained
residential consumer waterlines.
Objective Achieved. Resolution to establish a procedure for waterlines was
passed by the Hawaii County Council on January 24, 2001.
2. Submit to the County Council, by December 30, 2001, a bill atncnding Chapter 22 of
the Hawaii County code to establish a road dedication procedure.
We are currently drafting a bill to establish a road dedication procedure by
amending Chapter 22 of the Hawaii County Code. This proposed bill will be
submitted to the County Council subsequent to adoption of other amendments to
Chapter 22 that had been signed into law on May 10, 2002.
3. Respond to or process 85% of all time sensitive documents, such as subdivision,
change of zone and variance applications, etc. by their stipulated deadline.
Tracking subdivision applications only. Processed 125 applications returned 95
on or before stipulated deadline or approximately 76%. Unable to fill vacancy
in Hilo office. Work loads redistributed among remaining engineers replace.
4. Respond to or process 75% of all materials that do not have stipulated deadline such
as construction and grading plans, complaints, environmental matters, etc. within two
weeks.
Objective Achieved. 280 grading permits and 134 plans review processed. 312
reviewed within 2 weeks or approximately 75%.
Final Status Report on Program Objectives for FY 2001-02
PUBLIC WORKS
ENGINEERING
5. Provide same day service for 85% of all permits issued by the Division, including
building permits.
346 construction permits and 3,690 building permits processed. 2,230 issued the
same day or approximately 60% issued the same day. Work loads exceeding
capability of the Kona engineer so he is unable to provide same day service. New
engineering position is available but we are unable to fill vacancy.
6. Contract 80% of all approved Federal Aid bridge projects by June 30, 2002.
44% of approved Federal Aid bridge projects have been contracted or are
completed. An additional 11 % are ready to go to bid and will be contracted by
December 31, 2002. The other projects (4 projects) have run into unforeseen
delays involving right-of-way acquisition and environmental objections. We will
continue to address these issues.
7. Contract the construction of 50% of the County's ADA Curb Cut Implementation
schedule by June 30, 2002.
We have completed 14% of the curb ramps that are required by the
implementation schedule. The County is entering into a revised agreement with
the plaintiffs of the ADA lawsuit that amends the implementation schedule.
According to the agreement, the implementation schedule won't require any
curb ramps to be constructed by June 30, 2002. Per the revised agreement, we
will catch up with the original implementation schedule by June 30, 2003.
Final Status Report on Program Objectives for FY 2001-02
PUBLIC WORKS
AUTOMOTIVE
1. Support the various County departments/agencies islandwide with repair,
maintenance and welding services, and by performing at least 90% of these services
by staff (versus contract).
Received by staff 3,128 work orders, of which 2,934 were completed. Completed
2,655 work orders by staff, or 90%. Contracted out 278 work orders or 9%.
2. Reduce the average monthly repair backlog for the Construction section by 10%.
The construction section managed to complete 17 of their repair backlog, which
reduced the average monthly repair backlog to 50 or 25% less than FY 2000-
2001. Backlog monthly averages: Construction Equipment -30, Solid Waste -17,
Welding -3.
3. Reduce the average monthly repair backlog for the Automotive section by 10%.
The Automotive section did not meet this objective. The backlog for repairs as
compared to FY 2000-2001 increased by 12 during the period July 2001 — June
2002, which increased the average monthly repair backlog to 32.
Reason for the increase in this section is due to the vacancy of one auto mechanic
with injuries and is on workers' compensation leave. The past year's budget
cuts and a zero increase in the budget for many years have set the division back
by having to maintain older equipment and vehicles which have not been
replaced on a timely schedule.
Final Status Report on Program Objectives for FY 2001-02
PUBLIC WORKS
FLOOD CONTROL
1. Continue to conduct semi-annual inspections of flood control system.
Objective achieved. Corps of Engineers completed their inspection in December
2001; Soil Conservation Service completed their inspection in May 2002.
2. Continue to maintain flood control systems.
a. Prevent deterioration for proper functioning of structures by repairing within six
months.
b. Clear debris such as mud, rocks, branches, etc. from channel within 3 months.
c. Control weed and brush growth by using herbicide and mowing every quarter.
Continued the maintenance and repair work of various flood control systems,
including Haihai, Wailoa and Alenaio in the South Hilo District; Kalopa in the
Hamakua District; Kainaliu Watershed, Keopu Heights Subdivision and Kona
Coffee Mill Diversion in the North/South Kona Districts; Naalehu and Waiohinu
in the Ka'u District and North Kulani in the Puna District.
Several November 2000 flooding projects are still pending, including Wailoa,
Alenaio and Waiakea Uka in the South Hilo District and Paauau in the Ka'u
District. Engineering Division continues to coordinate these projects with
various federal agencies.
Final Status Report on Program Objectives for FY 2001-02
21
RESEARCH
D-V-�.0PM fT/
RESEARCH & DEVELOPMENT
AGRICULTURE
1. Increase the availability of land for sustainable diversified agriculture by 1,000 acres
per year.
Action Plan —
a. Change the agricultural tax code to encourage real farming.
Provided technical input to the Department of Finance Tax Committee
relating to valuation of agriculture zoned lands. The revision of the
agricultural tax code is in progress.
b. Encourage land owners to provide lands for diversified agriculture.
Assisted Shipman and Bishop Estate in developing land lease strategies
for their respective lands in the Puna area for diversified agriculture.
Served in the DLNR committee that review and recommend State land
leases to farmers.
2. Increase the total value of agriculture in Hawaii County by $5 million per annum.
Action Plan —
a. Provide direct support for eight (8) County agriculture extension
programs
138% completed. Awarded eleven (11) agriculture extension programs.
Total amount of grant provided was $54,800. The following are the
agriculture extension programs:
• 2002 Hawaii Noni Conference
• Revised Edition of Hawaii Grown Workbook
• Evaluation of New Vegetables & Herbs Cropping System
• Salt Water Ornamental Fishes Production System
• Federal Organic Rule Training workshop
• 12th Annual International Tropical Fruit Conference
• Tropical Fruit Guide
• Hawaiian Bat Research
• Phosphorus in Hawaiian Kikuyugrass Pastures Research
• 43rd Hawaii Macadamia Nut Conference
• Agriculture Conference
b. Develop a strategic agricultural water plan for the Big Island
This project is on hold awaiting for the State Department of
Agriculture's action on the statewide agriculture water plan.
Six Month Progress Report on Program Objectives for FY 2002-03
RESEARCH & DEVELOPMENT
AGRICULTURE
Increase our self sufficiency of food by replacing 500,000 pounds per year of imports
with local production.
Action Plan -
a. Provide direct support for four (4) marketing programs for Big Island
products.
150% completed. Awarded six (6) marketing programs. Total amount
of grant provided was $40,500. The following are the marketing
programs:
• 2002 Big Island Farm Fair
• 2003 Hawaii State Farm Fair
• 2002 Kamuela Grown Produce Promo
• Tropical Flower Promotion
• Test Marketing of Ready -to -Eat Breadfruit
• Promo of Alternative Woods
Six Montb Progress Report on Program Objectives for FY 2002-03
RESEARCH & DEVELOPMENT
TOURISM
Partner with the Big Island Chapter of the Hawaii Visitors and Convention Bureau,
Big Island Group and other appropriate organizations in advertising and marketing
programs by June 2003.
0% complete, The department is working with the Big Island Visitors Bureau
and the Big Island Group and plans to contract for advertising and marketing
promotions.
2. Provide funding and/or support to at least six (6) festivals and two (2) sporting events
that attract visitors to the Island of Hawaii.
75% complete, The department has granted funding to four (4) festivals
including the Ka'u Hula Festival, the Slack Key Festival, Aloha Festivals and the
Sake Festival and two (2) sporting events, the Hawaiian International Billfish
Tournament and the Big Island International Marathon.
3. Provide at least three (3) seed grants to community groups to develop tourism
products and/or programs that enhance the culture and visitor experience.
0% complete, Due to the receipt of a $600,000 State grant from the Hawaii
Tourism Authority, the department has reassessed this budget objective and
plans to address tourism incentives not identified within the State grant.
4. Increase the inventory of tourism resources to facilitate in the planning and
development of tourism programs for the Island of Hawaii by June 2003.
100% complete, The department has received State approval to increase tourism
resources through the administering of State grants in the amount of $765,000
for the fiscal year 2002-03.
Six Month Progress Report on Program Objectives for FY 2002-03
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
Administer the Enterprise Zone (EZ) program and coordinate with the Department of
Business, Economic Development Tourism (DBEDT) for the dissemination of EZ
information and to promote the newly expanded zones via meetings and literature.
Market EZ program and increase number of tenants by 10 businesses.
As of December 31, 2002, a goal to increase 10 businesses to the Enterprize Zone
program was met by 20%. There are 5 businesses pending and 3 businesses on
hold.
2. Complete a five year Comprehensive Economic Development Strategy (CEDS)
according to Economic Development Administration (EDA) guidelines to qualify
County of Hawai'i projects for Federal funding by June 2003.
10% Complete: Planning process initiated for a new five year CEDS to be
completed for approval before December 2003.
3. Assist community-based organizations with economic development projects by
building leadership capacity to enable organizations to create employment
opportunities by 2003.
25% of the program completed. Community Connection 2001-2002 Leadership
Training provided through Hawai'i Alliance of Community -Based Economic
Development (HACBED). 18 Community leaders from 9 organizations receive
training in leadership and community capacity building in "grassroots"
planning, support and decision-making that enables community-based
organizations to develop viable sustainable business ventures that serve local
needs. This project is a collaborative effort with Hawai'i Community College's
Rural Development Program and organizations that provide funding and
support. There are 12 training sessions (7 off island and 5 local) of which 3
sessions attended by participants.
Completed: Funded Volunteer Legal Services Hawaii to provide the six -
workshop series, "Charting a Successful Course for Your Nonprofit." A total of
22 individuals, representing 19 organizations, attended one or more of the
sessions.
Six Month Progress Report on Program Objectives for FY 2002-03
RESEARCH & DEVELOPMENT
MINIM
ECONOMIC DEVELOPMENT
4. Provide support and funding for the development of the Hawaiian Heritage Corridor
Projects by June 2003.
33% of support and 100% of funding has been completed: To further develop
the Hawaiian Heritage Corridor, three projects were funded. Of the three, one
was completed and two in the implementation stage.
• Naalehu Main Street to develop the historic Kamaoa Church as a vistor
site.
Kona Historical Society to publish a Guide to Historic Sites Brochure.
Naalehu Theater for a brochure and website to be developed to promote
this historical site and programs that are developed.
5. Develop partnerships to enhance the health and wellness industry for Hawai'i County
by June 2003.
50% of developing marketing program is completed. Partnership established
and funding provided to Five Mountain Medical Community Association to
develop marketing program for Big Island as a health/wellness destination.
6, Assist in the coordination and development of community computer centers in
communities on Hawai'i Island by June 2003.
Completed: Established Right Track computer training centers in Pahoa,
Laupahoehoe, Pahala, and Kona. This project was a joint partnership between
Hawaii Community College's Rural Development Program and Hawaii
County Economic Opportunity Council. Funds and supplies were provided
through partnership agreement with County and Federal funds.
Assist Department of Business, Economic Development, and Tourism (DBEDT) in
the development of the Hilo Foreign Trade Program to encourage manufacturing,
stimulate capital investment, generate employment opportunities and enhance
international trade by June 2003.
Assisting development of the Hilo Foreign Trade Program's marketing and
distribution information is 50% completed for this fiscal year.
Six Month Progress Report on Program Objectives for FY 2002-03
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
8. Support opportunities to partner with agencies in preparing the island's workforce for
anticipated job opportunities and to assist incumbent workers for job advancements
through training or retraining by June 2003.
Project is 50% complete: Provided funds to Junior Achievement of Hawaii to
purchase curriculum material for classroom use and volunteer recognition. One
half of project period is completed and upon completion a final project report
will be submitted.
Project is 50% complete: Provided partial funding and established partnership
with Hawai'i Community College's Rural Development Program. To create and
assist in job opportunities in the areas of astronomy, forestry, agriculture,
biotechnology, environmental science, computer technology, tourism,
entrepreneurial development, education and public health and safety. Project is
in progress and upon completion a final report will be submitted.
Project is 50% complete: Provided Honokaa Ohana Incubator Kitchen with
technical assistance. This project helps develop entrepreneurial businesses and
provide job training to low-income residents in the district. Four businesses
were created and two businesses continued operation at the facility. These
businesses have created 15 additional job opportunities. One of the six
businesses has established their own facility for one year and created six job
opportunities of which three were recruited in the apprenticeship program.
Other accomplishments:
Assisted in the preparation of the following grant proposals:
Mayor's Office -Shippers Warf
Fire Department -request for training and teaching equipment that was
awarded a federal grant of $152,948
Environmental Management-Brownsfield Targeted Site Assessment
Wainaku/Kaiwiki Association -Mo Betta Together
Provided other departments and community organizations with information on
39 Request for Proposals.
Six Month Progress Report on Program Objectives for FY 2002-03
RESEARCH & DEVELOPMENT
ENERGY
Continue implementation of the on-going program for energy efficiency retrofits in
County -owned buildings.
a) Phase 2 — monitor guaranteed energy savings resulting from retrofits of the Hilo
Public Safety Building and Kona Police Station completed in FY01-02:
For the first 6 months of post -retrofit operations, cost savings were on target
at $70,441.
b) Phase 3 — [retrofits of remaining inventory of buildings] — identify eligible
buildings and implement cost-effective lighting retrofits by 6/30/03 as funding
Permits.
No progress made — county electricians not available due to working on
wiring of Aupuni Center.
2. Represent the interests of Hawaii County in the Utility's Integrated Resource
Planning, in PUC dockets and at the Hawaii State Legislature.
a. Integrated Resources Planning - on-going.
b. PUC Dockets - on-going.
c. Testify on energy issues at the State Legislature.
Responded to a PUC request for information regarding Senate
Resolution No. 105 concerning Power Quality.
3. Implement a solar energy project at a County facility on a performance contract basis
[no up -front funding by the County] by 6/30/03.
RFP issued but Parks & Recreation decided not to proceed with the proposal
received for a solar electric system at the Kona Community Aquatic Center.
4. Implement county energy emergency plans that are consistent with State EEP plans -
on-going.
Maintained close liaison with State and Federal agencies mainly in regard to
potential terrorist threats.
5. Facilitate energy efficiency programs in the Department of Water Supply - on-going.
DWS continues implementing this program at their pump stations.
Six Month Progress Report on Program Objectives for FY 2002-03
RESEARCH & DEVELOPMENT
ENERGY
6. Participate in the Rebuild America (RBA) program to obtain technical assistance and
grants from the US Department of Energy. Provide assistance to other organizations
and communities interested in implementing energy efficiency measures - on-going.
Organized a Big Island workshop on Combined Heat & Power on December 3,
2002.
Seek grant funds and utility rebates for County energy related programs.
a) Apply for utility rebates from Phase 3 of retrofit programs by 6/30/03.
b) Apply for grant funds from Rebuild America program by 6/30/03.
County received $7,740 in HELCO DSM rebates from 7/01/02 to 12/31/02.
S. Administer the Project Impact grant from FEMA to completion by September 30,
2002.
Project completed. The final report on this $500,000 grant was submitted to
FEMA on November 2002.
9. Foster the growth of existing and new scientific and high technology industries in
Hawaii County - on-going.
No progress.
Six Month Progress Report on Program Objectives for FY 2002-03
RESEARCH & DEVELOPMENT
INFORMATION RESOURCE & GRANT CENTER
1. Collect statistical information for and publish the County offfawai'i Data Book fiv
June, 2003.
Completion rate of 65%.
2. Compile monthly economic data (showing previous year comparisons) and distribute
to interested parties as the County offIawai'i Statistics by the 15th of each month;
provide accessibility via County of Hawaii 's web site.
Completion rate of 50%.
3. Fulfill research and informational needs of the County through the acquisition and
maintenance of relevant research materials on an on-going basis.
Completion rate of 60%.
4. Maintain a clip file of articles of interest to, and in support of departmental programs,
and generate an annual subject index of articles affecting Hawaii County by June
2003.
Completion rate of 30%.
Maintain the Library Information System (LIS) database by classifying and
cataloging library materials on an on-going basis.
Completion rate of 20%.
6. Respond to all requests for statistical, reference and program information daily and on
demand.
Completion rate of 100%.
Review and update the County of Hawaii Facts and Figures, published by the
Department of Business, Economic Development and Tourism by June 2003; provide
accessibility via County of Hawai' i web site.
Completion rate of 10%.
Provide training and technical assistance for department designees and community
volunteers in grant writing.
Completion rate of 50%.
Six Month Progress Report on Program Objectives for FY 2002-03
RESEARCH & DEVELOPMENT
FILM
1. Work with universities, unions, extension programs and industry membership
organizations to bring film educational programs to the Big Island.
Held two initial conversations regarding the creation of University of Hawaii
film classes on the Big Island. The first conversation was with Chris Lee,
Founding Co -Director of the University of Hawaii Cinematic and Digital Arts
Program and the second was with Sandra Sakaguchi, Provost Hawaii
Community College and Kathleen Damon, Director of the University of Hawaii
Center, West Hawaii. Follow-up meetings will take place. 25% completed.
2. Participate in film industry organizations and on Industry boards to support the
growth of the industry, on average of 12 times a year.
Represented the County and participated in two Hawaii Television and Film
Development Board meetings. Also, participated in three sub -committee
meetings of the Board regarding permitting and incentives. Represented the
County and participated in two meetings of the Hawaii Film and Entertainment
Board. Participated in four Film Offices of the Hawaiian Islands meetings and
several extended conference calls of same group. Represented the County as a
member of the Na Leo `O Hawaii board. 75% completed.
3. Participate in trade shows, festivals and conferences pertaining to the film industry at
least 5 times a year.
Represented the County at the "Production East" trade show in New York.
Participated in the Hawaii International Film Festival in Honolulu and on the
Big Island. Attended the Entertainment Business Group's, "Producers Business
Master Class", sponsored by the Hawaii TV and Film Development Board.
100% completed.
4. Market, promote, and advertise the Big Island in conjunction with the Film Offices of
the Hawaiian Islands by hosting industry events and instituting an advertising
campaign.
The Film Offices of the Hawaiian Islands (FOHI) instituted a new advertising
campaign with the first in a series of "AS CLOSE AS FARAWAY GETS" in the
"Hollywood Reporter" special "Bond" issue. 75% completed.
FOHI hosted a reception at the American Film Institute Film Festival, for
filmmakers and industry executives, in conjunction with Aloha Airlines, the
Hilton Waikoloa Village and Starwood Hotels.
Six Month Progress Report on Program Objectives for FY 2002-03
RESEARCH & DEVELOPMENT
FILM
5. Provide support services to over 100 production companies, before, during and after
on -Island production.
Provided support to over 90 production requests. Assisted over 40 projects in
completing successful productions. 100% completed.
6. Host and coordinate familiarization and scouting tours for at least 5 large feature or
television potential productions interested in filming on the Big Island.
Hosted and/or coordinated scouting tours for two Sony/Columbia Pictures
feature productions; "Fertig" and "Kamehameha", two reality series; "The Last
Resort" and "The Mole", and the first Japanese feature filming in the Islands;
"Marra". Coordinated the MSN film crew from Korea, in filming a documentary
on Mayor Harry Kim. 100% completed.
Provide interviews and information to numerous industry media, locally, nationally
and internationally.
Provided information and interviews to the quarterly "Hawaii Film & Video"
magazine, Star -Bulletin, Honolulu Advertiser, and the West Hawaii Today.
75% completed.
8. Inform and educate the community to the practices of the film industry by attending
at least 3 functions and providing at least 2 speeches.
Participated in an informational film briefing with several State legislators and
members of the film industry. Participated in the Big Island Hawaii
International Film Festival committee to help organize and inform the
community about the festival. Attended the Big Island Visitor's Bureau Annual
Luncheon. 60% completed.
9. Continue the development of the digital imaging system and the relational, searchable
database for the film office website. Continue upgrades as necessary.
Final stages of processing the award to begin Phase I of the upgrade was
accomplished. 50% completed.
Six Month Progress Report on Program Objectives for FY 2002-03
RESEARCH & DEVELOPMENT
AGRICULTURE
1. Participate and/or co-sponsor ten agricultural festivals, shows or fairs to promote
locally -produced Big Island products in local, national, and international markets.
Co-sponsored ten promotional projects and participated in the Big Island
"Kamaaina Showcase" tradeshow at Hilton Waikoloa Hotel. Total amount of
supplemental grants provided was $78,280 of County funds with $57,000 of State
funds and $516,000 of private funds, a ratio of 1:7.32. The following are the
promotional projects:
Big Island Promo at State Farm Fair
Big Island Farm Fair
Kamuela Grown Produce Promo
Paradise Chef Duel
Big Island Woodworkers Promo
51" Annual Orchid Show
Big Island Brunch & Marketplace
Tropical Fruit Promotional Plan
Mid -Pacific Horticultural Trade Show
Cross Commodity Value Added Trade Show
Big Island Farm Bureau
$3,000
Big Island Farm Bureau
5,000
Big Island Farm Bureau
5,000
Big Island Farm Bureau
7,500
Hawaii Forest Industry Association
5,280
Hilo Orchid Society
2,500
Kona Coffee Cultural Festival
5,000
Hawaii Tropical Fruit Growers
10,000
Hawaii Export Nursery Assoc.
15,000
JoAnn Johnston & Co.
20,000
2. Provide seven supplemental research grants for the development of new products
and/or new production and processing technologies.
Awarded five research projects. Total amount of grant provided was $31,500,
which was used to leverage $91,000 of State funds and $227,200 of private funds,
a ratio of 1:10.1. The following were the research projects granted:
Evaluation of Alternative Media for Anthurium
Kikuyugrass Pasture Renovation
Comparison of Alkaloid Content in Transgenic
and Non -Transgenic Papaya
Deep Ocean Water Economic Model for
Development in Kailua-Kona
Organoleptic Evaluation of Meat Products
University of Hawaii $4,500
University of Hawaii 5,000
Papaya Administrative Committee 5,000
Common Heritage Corporation 7,000
University of Hawaii 10,000
Final Status Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
AGRICULTURE
Co-sponsor seven conferences that will expose Big Island farmers to the advanced
agriculture development issues.
Co-sponsored five conferences. Total amount of grant provided was $22,995
which was used to leverage $12,000 of the State funds and $20,500 of private
funds, a ratio of 1:1.41. The following were the conferences that R&D co-
sponsored:
2002 HOGA Conference Hawaii Orchid Growers Assoc. $4,500
2002 Mealani Forage Field Day University of Hawaii 4,995
Organic Agriculture Informational Brochure Hawaii Organic Farmers Assoc. 3,500
Papaya Production in Hawaii video University of Hawaii 5,000
42nd Annual Macadamia Nut Conference Hawaii Macadamia Nut Assoc. 5,000
4. Submit to the Water Department an action plan for the utilization of two existing
municipal water sources for agriculture use by December 2001.
A proposal to develop an agriculture water system utilizing the water from the
Alili tunnel, a former municipal water source, and excess water from the
Noguchi tunnel is complete. The proposed plan was submitted to the land
owners for their review prior to submission to Water Department.
5. Coordinate a County trade mission to mainland China by October 2001.
This project was not pursued due to the depressed economic climate of the
County and the State resulting from the September 11, 2001, terrorist attack of
our country.
Final Status Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
TOURISM
1. Partner with the Big Island Chapter of the Hawaii Visitors and Convention Bureau,
Big Island Group, and other appropriate organizations in advertising and marketing
the Big Island by June 2002.
50% complete: Contracted a partnership agreement with the Big Island
Visitors Bureau to promote and market the Island of Hawaii as a visitor
destination in national and international markets.
2. Provide assistance to at least six festivals and four sporting events that attract visitors,
enhance their stay and share the culture.
70% complete: Provided funding and/or support to six festivals including the
International Festival of the Pacific, Ka'u Hula Festival, Merrie Monarch
Festival, Aloha Festivals, Sake Festival of Japan, and Waimea Cherry Blossom
Heritage Festival; and one sporting event, the Hawaiian International Billfish
Tournament.
3. Provide at least three seed grants to community groups to develop tourism products
and programs.
33% complete: Provided funding and support to the community of the Aloha
Greetings Programs in West Hawaii for welcome greetings at Kailua pier.
4. Increase tourism resource data available to facilitate the planning and developing of
tourism programs on the Big Island by June 2002.
75% complete: Coordinated meetings with community representatives to
collect and compile resource information and develop a plan for the Hawai'i
County Greeting Plan.
Final Status Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
Administer the Enterprise Zone (EZ) program and coordinate with the Department of
Business, Economic Development & Tourism for the dissemination of EZ
information via meetings and literature. Market EZ program and increase number of
tenants by 20%.
In progress: As of June 30, 2001, there were 38 tenants and a 20% increase
equates to 7.6 tenants. A total of nine new tenants enrolled in the program by
December 31, 2001, or a 23.7% increase.
2. Expand the Hilo EZ to include the Hamakua Coast and Kalapana which are major
agricultural areas by June 2002.
Completed: The Governor signed the expansion of five of the six enterprise
zones to add 164,000 acres to the 490,000 acres of enterprise zones for a total of
approximately 654,000 acres. The Kona I and II enterprise zones comprise of
the area between Haleohiu Ahupua'a boundary to Kaapuna Ahupa'a boundary.
The Hilo -Puna Enterprise Zone now includes the area of Kalapana and the
Hamakua Enterprise Zone includes the area to the Wailuku River. The Kohala
Enterprise Zone comprises of the Census Track 218 with the exception of the
conservation areas.
3. Produce a Comprehensive Economic Development Strategy according to Economic
Development Administration guidelines to qualify County of Hawaii projects.
In progress: The Comprehensive Economic Development Strategy (CEDS) is
effective until 2003. Initiated an amendment to the Economic Development
Administration and received approval for modification of the CEDS to qualify
the following Comity of Hawaii project:
Solid Waste -Equipment for Green Waste $700,000
Began process to secure funding for a new five-year CEDS to be developed
during EY 2002-2003 and completed for approval before December 2003. [10%
complete]
Final Status Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
4. Complete the Feasibility Report for a Food Processing Facility and Visitor Center at
Pahala, Hawai'l, and acquire funding from other sources for the implementation of
the project by 2005.
In progress: The study is to explore the feasibility of developing a food
processing and visitor center in Pahala. Other options possible depending on
findings. Draft of Feasibility Report transmitted to the Federal Program Officer
and copy was sent to the Economic Development Representative for review and
approval. 125% completel
Assist community-based organizations with economic development programs to
create employment opportunities by 2003.
In progress: In partnership with the Hawaii Community College's Rural
Development Project collaborated with the Hawaii Alliance of Community -
Based Economic Development (HACBED) on the Community Connections 2001-
2002 community leadership training project. This project provides training and
technical support for the development of process and organizational
effectiveness to implement viable economic ventures by community-based
organizations. There are 15 Hawaii organizations committed to this training (3
from Ka'u, 8 from Puna, l from Hamakua, and 3 from Kona).
In progress: Ka'u Rural Health Community Association is improving health-
care in the Ka'u district. Without healthcare, it would be difficult to get any
large-scale economic development efforts going. Funding to develop a
community center has been obtained. Provided organization with leads to other
funding sources. [55% complete]
In progress: Honokaa Ohana Incubator Kitchen. The project develops
entrepreneurial businesses and provides job training to low-income residents in
the district. Two new businesses started and three businesses remain in
operation at the facility. Seven individuals received training and developed a
kitchen business of making confectionery products. The project received
Federal, State, foundation and QLCC funding. [50% complete]
In progress: Hamakua Economic Development Committee is working on a
Historical Pictorial Book and CD of the Hamakua Coast and a web site with
information on places to visit and businesses in the district.
Final Status Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
In progress: Backyard Awa Project. Twenty families in the Puna district have
backyard farms and in the process of securing a certified kitchen and processing
equipment. Project participants are developing value-added products to
market. This project was successful in obtaining a marketing and planning grant
from CBED. The project is a collaborative effort with organizations such as
Hawaii Community College's Rural Development Project, Project Storm,
CTAHR, and CBED. [45% complete]
6. Provide support and funding for the development of the Hawaiian Heritage Corridor
project, a Living History Ranch in Kona and Mac Nut & Sugar History Museum in
Honoka'a by December 2002.
In progress: Provided funding toward the development of a the Living History
Ranch in Kona. The Mac Nut & Sugar History Museum in Honoka'a will not be
funded because of changes in conditions from the grant application. [50%
complete]
In progress: Pulama la Kona Heritage Preservation Council has developed and
is printing a Drive Guide Brochure of the Holualoa Heritage Corridor. The
brochure will have an insert of Holualoa Village, showing the location and
description of business, goods and services. 195% complete]
In progress: Hana Laulima (Dane Shibuya, President) is working to establish a
Ka'u Hawaiian Cultural Center. The group has obtained a lease from DLNR
for the property and obtained funding from the Office of Hawaiian Affairs
(OHA) to begin construction. Assisted the group in identifying other possible
funding sources. 130% complete
7. Enter into a partnership with Five Mountains Medical Community Association in the
development of a marketing program that will enhance the health and wellness
industry for the Big Island by June 2005.
In progress: Partnership established and funding provided to Five Mountains
Medical Community Association to develop marketing program for Big Island
as a health/wellness destination. 150% complete]
Final Status Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
8. Assist in the coordination and development of community computer centers in
communities on Hawaii Island by June 2002.
In progress: The Right Track computer training centers are a partnership
between Hawaii Community College Office of Continuing Education and
Training, Hawaii County Economic Opportunity Council and the Rural
Development Program.
The Kailua-Kona Right Track Training Center Project. In November, the
program moved from the HawCC Kailua-Kona facility to the HCEOC
Kealakekua facility to better serve its clientele from the South Kona and Ka'u
districts. A third training session for these districts will begin in January 2002
with a modified program to accommodate a training schedule for the WIA Out -
of -School Youth Program.
At the Puna Right Track Training Center, HCEOC began its third session in
July 2001. OCET has been offering evening classes and Saturday classes at the
center. Introduced Maile Spencer from Ain Like Literacy Project to the center
for a possible partnership with this program.
Laupahoehoe Right Track Training Center completed its first HCEOC Welfare -
to -Work High Technology Training program. A second training session for this
district will begin in January 2002 with a modified program to accommodate a
training schedule for the WIA Out -of -School Youth Program.
Panaewa Computer Center offers afterschool homework and computer training.
Introduced Maile Spencer from Ain Like Literacy Project to this project for
possible funding of the project after the current funding expires.
9. Develop the Hilo Foreign -Trade Zone Program to encourage manufacturing,
stimulate capital investment, generate employment opportunities, and enhance
international trade by June 2004.
In progress: Advocated to have local support for the development of the Hilo
Foreign Trade -Zone Program. An agreement is being drafted for the local
DBEDT representative to have jurisdiction in development of the program.
[10% complete]
Final Status Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
ECONOMIC DEVELOPMENT
10. To prepare and maintain the County's workforce job training in becoming more
essential. Work in concert with Hawaii Community College Office of Continuing
Education and Training, and the DLIR Workforce Development Division (WDD)
ETF, W1A and SBA to create job opportunities and to assist with preparing the
workforce for anticipated job opportunities and to assist incumbent workers for job
advancements through training or retraining.
In progress: Planning continues for the Local Pork & Beef Utilization Project.
Contact has been made with the instructors/consultants from Ohio and
California and confirmation of site visits and training in April 2002 is being
planned. On-site visits will be made to local establishments to design a training
plan for value-added product development to maximize utilization of secondary
by-products of local beef and pork. This project is a partnership with Hawaii
Community College's Rural Development Project, CTAHR, KTA, Ernie
Matsumoto and others in the community working to develop products utilizing
the lesser desirable cuts of beef into added value products. 120% complete]
In progress: Kona Pacific Farmers Cooperative Project. Through a partnership
with Hawaii Community College's Rural Development Program, the
Employment and Training Fund, Hawaii Community College and funding
support, this nonprofit has received training in the areas of technology and food
service classes such as: food sanitation and safety, coffee roasting,
communication and presentation skills. The coffee roasting class had 28 persons
in attendance and a wait list of future participants. [50% completel
In progress: A Hawaii Community College Rural Development Partnership has
been established for collaborative training projects. Training will be sponsored
by the Hawaii Community College, Office of Continuing Education and
Training, and the Employment and Training Fund. [50% complete]
Final Status Report on Program Objectives for FY 2001.02
RESEARCH & DEVELOPMENT
ENERGY
Implement the program for energy efficiency retrofits in County -owned buildings.
a) Phase 2 - retrofits of the Hilo Public Safety Building and Kona Police Station.
Capital cost of this project is $1,325,000 and projected annual operational cost
savings of $161,700. Construction is scheduled to be completed by July 31,
2001, and the first year post -retrofit energy savings proven by July 30, 2002.
Project was 95% complete as of June 30, 2002
b) Phase 3 - retrofits of remaining inventory of buildings — identify eligible buildings
and develop a budget for implementing cost effective retrofits by June 30, 2002.
Project was 5% complete as of June 30, 2002
Represent the interest of Hawaii County in the Utility's Integrated Resource
Planning and in PUC dockets including current proceedings on competition in the
Hawaii electric industry.
a) Integrated Resource Planning -- on-going to June 30, 2002
b) PUG Competition Docket— on-going to June 30, 2002
3. Promote renewable energy development on Hawaii Island.
a) Installation of photovoltaic lights on Hilo Bayfront— by June 30, 2002.
Project was completed by the Department of Parks & Recreation by
December 31, 2001.
4. Implement County energy emergency plans that are consistent with State EEP plans —
on-going to June 30, 2002.
5. Facilitate energy efficiency programs in the Department of Water Supply (DWS).
Coordinate with DWS in implementing retrofits to Hilo systems by June 30, 2002.
The DWS energy efficiency consultant completed his report on all districts, and
DWS staff started implementing an in-house efficiency program.
6. Participate in the Rebuild America (RBA) program to obtain technical assistance and
grants from the U.S. Department of Energy. Provide assistance to other organizations
and communities interested in implementing energy efficiency measures.
a) Participate in RBA and Rebuild Hawaii Consortium — on-going to June 30,
2002
b) Assist Ka'u High School in implementing an Energy $mart Schools program
using $17,100 grant from RBA — Ka'u High School unable to achieve adequate
enrollment so the program was transferred to the West Hawaii Explorations
Academy at Keahole.
Final Status Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
ENERGY
7. Seek grant funds and utility rebates for County energy related programs.
a) Apply for utility rebates from Phase 2 of retrofit program by September 30, 2002
A total of $22,039.50 was received by June 30, 2002.
8. Foster the growth of existing and new scientific and high technology industries in
Hawaii County — on-going to June 30, 2002.
Final Status Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
INFORMATION RESOURCE CENTER
1. Collect statistical information for and publish the County of11awai'i Data Book, by
July 2002. [Data Book to be published biennially].
60% complete.
2. Compile monthly economic data (showing previous year comparisons) and distribute
to interested parties as the County ofHawai'i Statistics by the 15`h of each month;
provide accessibility via County of Hawai'i's web site.
100% complete.
3. Fulfill research and informational needs of the County through the acquisition and
maintenance of relevant research materials on an on-going basis.
100% complete.
Maintain a clip file of articles of interest to, and in support of departmental programs,
and generate an annual subject index of articles affecting Hawaii County as
NewsFile 2001 by June 2002.
90% complete.
5. Maintain the Library Information System (LIS) database by classifying and
cataloging all library materials on an on-going basis.
50% complete.
6. Respond to all requests for statistical, reference and program information daily and on
demand.
100% complete.
7. Review and update the County of Hawaii Facts and Figures, published by the
Department of Business, Economic Development & Tourism by June 2002; provide
accessibility via County of Hawai`i's web site.
65% complete.
8. Set up a spreadsheet (Excel) to calculate the monthly building permit statistics and
assist in the statistical analysis for our County of Hawai 'i Statistics by June 2002;
provide accessibility via County of Hawaii's web site.
75% complete.
Final Status Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
FILM
1. Develop and implement a new advertising campaign targeting national and
international markets by June 2002.
100% completed. Big Island specific ads have been completed and placed.
The Film Offices of the Hawaiian Islands have completed a national mahalo
campaign to productions that shot here in 2000-2001. Poster inserts
and double truck national ads were completed and placed in industry
magazines. Poster inserts also were used as promo items.
2. Acquire additional promotional materials to assist in marketing by June 2002.
100% completed. Due to budget constraints, only candies, coffee and
macadamia nuts were purchased.
3. Participate in trade shows, festivals and conferences pertaining to the film industry at
least five times a year.
100% completed. Participated in the Association of Film Commissioners
"Cineposium", Hawaii International Film Festival, Sundance Film Festival,
University of Hawaii Film School Conference, Locations 2002 AICP Trade
Show, and the Hawaii State Legislature Film Industry Day.
4. Provide support services to over 100 production companies before, during and after
on -island production.
100% completed. Over 125 productions companies have received support from
the Film Office.
5. Host and coordinate familiarization and scouting tours for at least five large feature or
television potential productions interested in filming on the Big Island.
100% completed. Hosted and coordinated scouting for three television shows,
two reality shows and one series; "The Last Resort" and "Blind Date" reality
shows, and Filmwerks for a Kickboxing pilot. Hosted Revolution Films three
times for a potential Bruce Willis feature.
Final Status Report on Program Objectives for FY 2001-02
RESEARCH & DEVELOPMENT
FILM
6. Attend and participate in film industry organization meetings an average of 12 per
year to support the growth of the industry and to address industry concerns.
100% completed. Participated in eight Hawaii Television and Film Development
Board meetings, four Hawaii Film and Entertainment Board meetings, eight
Film Offices of the Hawaiian Islands meetings and one Film and Video
Association of Hawaii meeting.
Develop Phase II of the digital image bank for the Film Office photo library by June
2002.
50% completed. Phase I has been completed and Phase II is in the development
stage.
S. Continue the development and monthly updates of the Film Office web site.
100% completed. Updates are maintained.
9. Increase the community base of production support services and locations by 10%.
100% completed. 100 new entries have been added to the database.
10. Inform and educate the community to the practices of the film industry by attending
at least three functions and providing two speeches and/or media interviews.
100% completed. Attended Na Leo `O Hawaii Board meetings, presenter at the
State Water Conference, the Kona Rotary Club, and the Film and Video
Association of Hawai i, gave interviews on the Big Island film industry to the
Honolulu Star Bulletin, The West Hawaii Today, Production Update, Hawaii
Film and Video Magazine, and Hawaii Magazine. Appeared on TV community
program "What's Up in the County," and on KPUA radio.
Final Status Report on Program Objectives for FY 2001-02
22
HIS' HW Y FUND
PUBLIC WORKS
TRAFFIC DIVISION
Administration (Support Staff & Plan ninWInvesti2ations)
Review construction plans, traffic studies, change of zones, variances, etc., within 10
working days 90% of the time.
Reviewed 45 out of 52, or 87% of the construction plans, traffic studies, change
of zones, variances, etc. within 10 working days of receipt.
Investigate and resolve complaints and requests for new traffic control devices,
including appropriate traffic studies within 90 days 90% of the time.
Investigated and resolved 53 out of 53, or 100%, of the complaints and requests
for traffic control devices, including appropriate traffic studies within 90
working days of receipt.
Review and approve road closure permit applications within 5 working days 95% of
the time.
Reviewed and approved 60 out of 60, or 100%, of the road closure permit
applications within 5 working days of receipt.
Traffic Signal & Street Light
1. Repair defective street lights when reported (S. Hilo, N. Hilo, Puna, N.& S. Kona)
within 3 working days 90% of the time.
Processed 526 out of 965, or 55%, of the repair requests received for the repair
of defective street lights within 3 working days of the date of referral. The
shortfall is the result of staff shortages caused by long term sick leaves.
2. Repair defective street lights when reported (Ka'u, N. & S. Kohala & Hamakua)
within 7 working days 90% of the time.
Processed 196 out of 231, or 85%, of the repair requests received for the repair
of defective street lights within 7 working days of the date of referral.
3. Investigate and resolve traffic signal complaints within 3 working days 95% of the
time.
Processed 342 out of 353, or 97%, of the repair requests received for the
investigation and resolution of traffic signal problems within 3 working days of
referral.
Six Month Progress Report on Program Objectives for FY 2002-03
PUBLIC WORKS
TRAFFIC DIVISION
4. Complete 50% of the conversion of incandescent green signals to L.E.D.s, part of
Traffic's Energy Conservation Program.
Completed 11 out of 55, or 20%, of the conversion of incandescent green
signals to L.E.D.s. The shortfall is the result of waiting for receipt of L.E.D.
supplies.
Traffic Signs & Markings
1. Complete work orders for new traffic control devices within 3 months 90% of the
time.
Processed 31 out of 37, or 84% of the work orders for new traffic control devices
within 3 months of receipt.
2. Complete maintenance work orders within 6 months 85% of the time.
Processed 320 out of 353, or 91 %, of the maintenance work orders within 6
months of receipt.
3. Fabricate 2,700 traflic control signs.
Fabricated 1,110 traffic control signs of the anticipated 2,700 for the fiscal year.
Required sign fabrications for this period were less than anticipated. All jobs
have been completed.
4. Stripe or restripe 120 miles of traffic pavement markings.
Striped or restriped 48 miles of traffic pavement markings of the anticipated
120 miles for the fiscal year. Production in this area has slowed down due to
staffing shortages (3 men are out on long term sick leaves).
5. Install 6,500 new or replacement raised pavement markers.
Installed new or replaced 1,687 raised pavement markers of the anticipated
6,500 for the fiscal year. The needs for installation of pavement markings for
this period have been less than anticipated. All jobs have been completed.
Six Month Progress Report on Program Objectives for FY 2002-03
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
1. Continue the islandwide in-house resurfacing program and resurface a total of 32
miles.
For July — December 2002, we resurfaced 19.24 miles of various County roads:
South Hilo
North Hilo/Hamakua
North/South Kohala
North/South Kona
Ka'u
Puna
10.36 miles
29 roads
2.82 miles
6 roads
2.30 miles
3 roads
3.76 miles
2 roads
None at this time
34
None at this time
4
2. Evaluate the grass cutting operation and maintain the standard of six miles (12 total) per
operator/equipment per workday and the goal of a six-week cycle per district.
For July — December 2002, our grass cutting cycles were completed as follows:
So Hilo
North Hilo/Hamakua
North/South Kohala
North/South Kona
Ka' u
Puna
Other information:
South Hilo
North Hilo/Hamakua
North/South Kohala
North/South Kona
Ka' u
Puna
3-6 weeks
6 weeks
2 weeks
6-7 weeks
4 weeks
3-4 weeks
Complaints from Public
Received
Completed
Pending
342
334
8
40
35
5
34
30
4
177
161
16
13
13
0
79
57
22
685
630
55
Six Month Progress Report on Program Objectives for FY 2002-03
PUBLIC WORKS
TRAFFIC DIVISION
Administration (Support Staff & Plannin2/Iuvestieations)
1. Review construction plans, traffic studies, change of zones, variances, etc. within 10
working days 90% of the time.
Reviewed 92 out of 117, or 79%, of the construction plans, traffic studies, change
of zones, variances, etc. within 10 working days of receipt.
2. Investigate and resolve complaints and requests for new traffic control devices,
including appropriate traffic studies within 90 days 90% of the time.
Investigated and resolved 121 out of 139, or 87%, of the complaints and requests
for traffic control devices, including appropriate traffic studies within 90 days of
receipt.
Review and approve road closure permit applications within 5 working days 95 % of
the time.
Reviewed and approved 88 out of 88, or 100%, of the road closure permit
applications within 5 working days of receipt.
Traffic Sienal & Street Liaht
1. Repair defective street lights when reported (S. Hilo, N. Hilo, Puna, N. & S. Kona)
within 3 working days 90% of the time.
Processed 996 out of 1,687, or 59%, of the repair requests received for the repair
of defective street lights within 3 working days of the date of referral. Goals
were not met due to staff shortage as a result of an employee being on long-term
sick leave and repairs being in West Hawaii (longer travel time from East
Hawaii).
2. Repair defective street lights when reported (Kau, N. & S. Kohala & Hamakua)
within 7 working days 90% of the time.
Processed 462 out of 578, or 80%, of the repair requests received for the repair
of defective street lights within 7 working days of the date of referral. Goals were
not met due to staff shortage as a result of an employee being on a long-term sick
leave.
Final Status Report on Program Objectives for FY 2001-02
PUBLIC WORKS
TRAFFIC DIVISION
3. Investigate and resolve traffic signal complaints within 3 working days 95% of the
time.
Processed 735 out of 770, or 95%, of the repair requests received for the
investigation and resolution of traffic signal problems within 3 working days of
the date of referral.
4. Convert 75% of the incandescent green signals to L.E.D.s.
Goals were not mel. All Green L.E.D.s available in the inventory were installed
for State Highways lights in West Hawaii to reduce our maintenance load in that
district due to a West Hawaii personnel being on long-term sick leave. Hence,
none of the County's L.E.D.s have been converted at this time. We are also
awaiting the delivery of L.E.D.s which are being purchased through the bidding
process for this fiscal year.
99.9% of the Red LED's have been converted. Amber lights do not need to be
changed immediately, because of short illumination time.
Traffic Signs & Markings
I. Complete work orders for new traffic control devices within 3 months 90% of the
time.
Processed 97 out of 116, or 84%, of the work orders for new traffic control
devices within 3 months of receipt.
2. Complete maintenance work orders within 6 months 85% of the time. (recurring
maintenance)
Processed 710 out of 747, or 95%, of the maintenance work orders within 6
months receipt.
3. Fabricate 2,700 (estimated amount) traffic control signs during the fiscal year.
Fabricated 2,436 (actual amount) traffic control signs.
4. Stripe or restripe 120 miles of traffic pavement markings during the fiscal year.
Striped or restriped 120 miles of traffic pavement markings.
Final Status Report on Program Objectives for FY 2001-02
PUBLIC WORKS
TRAFFIC DIVISION
5. Install new or replacement of 6,500 (estimated amount) raised pavement markers
during the fiscal year.
Installed new or replaced 5,602 (actual amount) raised pavement markers.
Final Status Report on Program Objectives for FY 2001-02
PUBLIC WORKS
HIGHWAY MAINTENANCE DIVISION
1. To continue the in-house resurfacing programs and to resurface a total of 30 miles for
the next fiscal year, islandwide.
Projects were on hold for a period of time due to discussions of possible fuel tax
funding for Puainako Street Extension.
We resurfaced 7.65 miles of various County roads:
South Hilo .55 miles 2 roads
North Hilo/Hamakua 3.86 miles 6 roads
North/South Kohala --
North/South Kona 3.24 miles 10 roads
Ka'u --
Puna
7.65 miles
2. Evaluate our grass cutting operation and to try to maintain the standard of 6 miles
(12 total) per operator/equipment per workday and the goal of a 6 -week cycle per district.
Objective achieved. Our grass cutting cycles were completed as follows:
South Hilo
North Hilo/Hamakua
North/South Kohala
North/South Kona
Ka'u
Puna
Other information:
South Hilo
North Hilo/Hamakua
North/South Kohala
North/South Kona
Ka'u
Puna
3-6 weeks
6 weeks
2-3 weeks
6-7 weeks
6 weeks
6 weeks
Comulaints from Public
Received
Completed
Pending
1,118
1,089
29
97
89
8
72
72
0
300
273
27
12
11
1
177
160
17
1,776
1,694
82
Final Status Report on Program Objectives for FY 2001-02
` FUND
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
1. Submit 4 bills to Council and/or the Environmental Management Commission to raise
sewer user fees and recycled water rates, adopt sewer connection program, implement
pretreatment regulations, and initiate capacity assessment fees before 12/31/02.
• Bill to raise sewer user fees and recycled water rates has been submitted to
Council and is currently deferred.
• Sewer Connection Loan Program Bill was referred to Environmental
Management Commission by Council and is currently on hold since we do
not have adequate staff to administer the program if it were enacted.
• Pretreatment regulations being incorporated into amended Sewer Code Bill
by consultant contract.
• Capacity Assessment Bill was referred to Environmental Management
Commission by Council and is currently on hold pending amendment to
consultant contract for Needs Assessment.
2. Complete 2 CIP design projects before 6/30/03: 1) Wailoa Force Main 2) Kealakehe
Effluent Reuse Expansion Phase 11.
Wailoa Force Main design 95% complete. Kealakehe Effluent Reuse design not
initiated. These projects have been lowered in priority since no money is
available for CIP projects.
3. Complete 1 CIP construction projects before 12/31/02: Komohana Gardens Collector
Sewer
Mayor has indicated all Wastewater CIP projects are on hold. Construction not
started.
4. Reduce NPDES permit violations to none by ensuring regulatory compliance for FY
02-03.
The Hilo Wastewater Treatment Plant has exceeded our limitations for
phosphorus on several occasions and has failed to meet Whole Effluent Toxicity
requirements. A Toxicity Reduction Evaluation was prepared and submitted to
the Department of Health.
Six Month Progress Report on Program Objectives for FY 2002-03
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
5. Reduce delinquent account balance by 5% from FY 01-02 estimate.
Delinquent accounts are currently 50% (Total outstanding over 90/180 days /
Total A/R), which represents a 2% increase from the actual figure reported for
the FY 01-02. The increase is primarily attributed to the growing outstanding
account balances of a few non-residential customers. One non-residential
customer in particular, currently has a total outstanding balance over 90 days
that amounts to 46% of the total over 90 days balance. However, this customer
has recently made an effort to resume their payments on their sewer service
accounts and we hope to see more positive results by the end of this FY 02-03. In
an effort to improve the collections of our delinquent accounts, an accounts
receivable collections committee was formed in January 2002. Thus far, the
committee has reviewed our current policies and procedures along with our
inventory of delinquent accounts and has made recommendations for improving
the collections of these accounts receivables. Some of these recommendations
have already been implemented while others need further review and require
changes to the County Code before implementation. Although this report does
not reflect improvement in the statistics for our delinquent account balance,
improvement to collection of our accounts receivables is an ongoing process. We
expect to show positive results by the end of the fiscal year 02-03.
Six Month Progress Report on Program Objectives for FY 2002-03
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
OPERATIONS
1. Maintain Preventable Sewage Spills to less than 5 per year.
No Preventable Sewage spills within the period.
2. Obtain acceptable ratings from Department of Health for at least 60% of our total
number of facilities for FY 02-03.
Only the Kapehu WWTP was rated during the period. The facility received an
Acceptable rating.
3. Establish realistic equipment replacement plan and execute plan for FY 02-03.
The following Equipment Replacement projects were completed during the
period:
• Abandon Kulaimano Effluent Polishing Pond,
• Fabricate Kulaimano Waste Pump Assembly,
• Install Kealakehe Effluent Facility Air Relief Valve.
The following projects are on-going projects:
• HWWTP Comprehensive Facility Review,
• Design of the Wailoa SPS Renovation,
• Design of the King Kam SPS Renovation,
• Design of HWWTP Biotower and No. 3 Water Pump Replacement
• Design of HWWTP Coating Rehabilitation
• Design of Pua Odor Control System
• Design of HWWTP DAFT Conversion
4. Maintain laboratory quality control for FY 02-03.
An on-site audit of the Laboratory Quality Control procedures was performed
for the Kulaimano WWTP by the Department of Health and resulted in an
acceptable rating.
5. Reduce Wet Weather inflow to the Papaikou WWTP by 25,000 gallons per day.
Efforts to address I/1 in the Papaikou Sewer System have been delayed due to
additional problems, which were identified in the Hilo Sewer System.
Six Month Progress Report on Program Objectives for FY 2002-03
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
1. Submit 4 bills to Council to raise sewer user fees, adopt sewer connection program,
implement pretreatment regulations, and initiate impact fees before 12/31/02.
Mayor has indicated he doesn't want to raise sewer fees at this time. Connection
loan program and Capacity Assessment Fee Bills were sent to Council and
referred to the Environmental Management Commission. Have contracted with
consultant to draft revised sewer code, which would meet pretreatment
requirements.
2. Resolve all outstanding legal disputes by 6/30/02.
Resolved all disputes.
3. Complete 2 CIP design projects before 6/30/02: 1) Wailoa Force Main 2) Kealakehe
Effluent Reuse Expansion Phase II.
I) Wailoa Force Main — design 95% complete; 2) Kealakehe Effluent Reuse —
design 75% complete.
4. Complete 3 CIP construction projects before 6/30/02: 1) Kaumana Gardens Collector
Sewer 2) Puueo Community Collector Sewer 3) Pahoehoe SPS.
Mayor has indicated all CIP projects are on hold. Construction not started.
5. Reduce NPDES permit violations to none by ensuring regulator)compliance for FY
01-02.
The existing lagoon at the Kulaimano WWTP is currently in violation of its
NPDES. A consultant contract with Imata and Associates is currently issued to
accomplish closure of the lagoon. Project is substantially complete.
Because we have experienced failures of our Whole Effluent Toxicity (WET)
tests, our NPDES permit requires an assessment of the cause of failure through
the performance of a Toxicity Reduction Evaluation (TRE), Toxicity
Identification Evaluation (TIE), and preparation of an action plan to restore the
plant to compliance. We have engaged a consultant to assist the County in
performing the required work.
Final Status Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
ADMINISTRATION
6. Reduce delinquent account balance by 4% from FY 99-00 Actual figure by 6/30/02.
As of 6/30/02, delinquent accounts are 48% (Total outstanding over 90/180 days
is $1,033,447 to Total A/R of $2,158,284), which represents a 9% increase from
99-00 actual. The increase is primarily attributed to the growing outstanding
balance of two large non-residential accounts. These two accounts outstanding
balance over 90 days amounts to 41% of the total over 90 days balance. In an
effort to improve the collections of our delinquent accounts, an accounts
receivable collections committee was formed in January 2002. Thus far, the
committee has reviewed our current policies and procedures along with our
inventory of delinquent accounts and has made recommendations for improving
the collections of these accounts receivables. Some of these recommendations
have already been implemented while others need further review and require
changes to the County Code before implementation. Although this report does
not reflect improvement in the statistics for our delinquent account balance,
improvement to collection of our accounts receivables is an ongoing process. We
expect to show positive results by the end of the fiscal year 02-03.
Notes: 1) Status based on sewer charges up until 6/30/02 billing period.
Final Status Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
OPERATIONS
1. Document condition of all sewer lines and repair all deficiencies for FY 01-02.
Assessment of the condition of the sewer system is an on-going process. In the
majority of cases, deficiencies which can be addressed by spot repairs utilizing
existing equipment (Link Sleeves and/or Chemical Grout) are repaired as they
are identified. Assessment and repairs is ongoing. To date, program has
resulted in a reduction of flow to the HWWTP of approximately 1.0 MGD.
Repairs to Hualani St. completed. Repair to Kalanianaole Ave. accomplished
but another defect requiring repair is required.
2. Maintain Preventable Sewage Spills to less than 5 per year.
There was one (1) each Preventable Sewage Spill during the FY 01-02, which
occurred at the Wailuku Sewage Pump Station. Cause of the spill was failure of
both the level control and alarm systems. The control and alarm systems were
modified to provide additional redundance.
3. Obtain acceptable ratings from Department of Health for at least 60% of our total
number of facilities for FY 01-02.
The Kapehu WWTP received an acceptable rating from the DOH for the
current Fiscal Year The Kealakehe WWTP received an unacceptable rating for
the current fiscal year. Inspections for the Hilo, Kulaimano, and Papaikou
WWTP's have not been performed.
4. Establish realistic equipment replacement plan and execute plan for FY 01-02.
The following Equipment Replacement Projects have been completed:
• Wailuku SPS Renovation Project.
• HWWTP - Repair Secondary Clarifiers No. 2 and 3
• Replace Sunrise Ridge SPS Generator to address noise complaints
(Automotive Division)
• A project to repair Secondary Clarifiers No. 2 and 3 was performed and
is completed.
• Replace Wailoa SPS Generator with Papaikou WWTP Generator
(Automotive Division) - Wailoa Generator project was completed
• HWWTP - Repair Secondary Clarifier No. 1 - Project is complete
Final Status Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
19193". rl611111y
The following Equipment Replacement Projects are currently in progress:
• Banyan SPS Renovation Project - Project is substantially complete
• HWWTP Primary Scum Pump Modification - Project is currently in
progress.
• Kulalimano WWTP—Lagoon Closure (Imata and Associates). Project is
substantially complete.
The following Equipment Replacement Project has been recently awarded:
• Wailoa SPS — Electrical System Renovation (Wallace T. Oki, PE, Inc.).
Project was cancelled. A project for Electrical, Mechanical, and
Structural Renovation has been awarded to Cedric Chong & Associates
and is currently in progress.
The following Equipment Replacement Projects are currently being Designed:
• HWWTP — Alt. Primary Sludge Pumps and DAFT Retrofit (Brown and
Caldwell). Final design documents have been received. Project will be
bid out in FY 03-04.
• HWWTP — Coating System Rehabilitation (Brown and Caldwell). Design
is currently in progress.
• HWWTP — Replace Biotower Pumps. Project awarded to WA Hirai and
Associates and design is currently in progress.
• Kamehameha SPS — Kam SPS Renovation. Project awarded to SSFM
International and is currently in design.
The following Equipment Replacement Projects are currently in Contract
Negotiations for design:
• Pua SPS — Odor Control System Replacement. Project awarded to
Brown & Caldwell. A Pilot Study is currently being scheduled and
design will follow.
The following Equipment Replacement Projects have been deferred:
• Waiaha SPS — Biofilter System Modification (in house). Project has been
deferred to FY 04-05.
• HWWTP — Rehabilitation of Primary Clarifiers No. 2 and 3 Flights (in
house). Project has been deferred to FY 03-04.
• HWWTP — Replace Headworks Drain Piping (in house). Project has
been deferred to FY 03-04.
Final Status Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
WASTEWATER DIVISION
OPERATIONS
5. Maintain laboratory quality control for FY 01-02.
The County received an acceptable rating for Laboratory Quality Control.
6. Reduce infiltration to HWWTP by 250,000 gallons per day (84% of current flow
reducing total flow to 3.25 mgd).
Current influent flow to the HWWTP is 2.7 MGD, which represents a reduction
of infiltration of approximately 550,000 gallons per day.
Final Status Report on Program Objectives for FY 2001-02
24
CEM-E----,TE---,',RY FUND
PARKS & RECREATION
CEMETERY FUND
1. Conduct maintenance and repair activities.
Maintenance and repair activities have been conducted daily.
2. To repave the current roadway by June 30, 2003.
Improvements to roadway have been postponed due to projects in other areas.
3. Acquire an additional 10 acres of land by June 30, 2003.
Negotiation for additional land is currently underway.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
CEMETERY FUND
1. Provide continuous maintenance of the public cemetery.
Objective achieved. Maintenance has been on going.
2. Conduct maintenance and repair activities.
Objective achieved. Maintenance and repair activities have been conducted
daily.
Final Status Report on Program Objectives for FY 2001-02
25
IKE---,-',WAY FUND
PARKS & RECREATION
BIKEWAY FUND
Begin the construction phase of the Waimea Trails and Greenways Project by
June 30, 2003.
The trail alignment has been finalized, with the exception of a segment affecting
one privately owned parcel (an alternate route is being considered). A draft of
the environmental assessment for the entire trail alignment has been submitted
to the Office of Environmental Quality Control and response to the draft
assessment will be reviewed and addressed.
Design of trail segment 41 (Lindsey Road to Sandalwood Subdivision) has been
initiated.
2. Establish one recreational bike activity in each of 5 recreational districts by
June 30, 2003.
The Recreation Division has established bike activities in 4 out of 5 districts.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
BIKEWAY FUND
Secure a contractor to provide A, B, C's of bicycle safety education to 4,000
elementary students in grades 1, 3, and 4; to encourage programs such as bike -to -
work, bike -to -shop, or bike -to -the -beach activities, and provide for bicycle facilities
(parking racks, bicycle lockers, showers, etc.); and to gather bicycling statistics
(bicycle use and bicycle injuries) through bicycle traffic counts and surveys.
Objective not achieved. A contractor was not secured.
Establish one recreational bike activity in each of 5 recreational districts by June 30,
2002.
Objective not achieved. Our Recreation Division established bike activities in 2
out of 5 districts. The bike activity planned for the Kohala district was cancelled
as only 3 participants signed up.
Secure grant from the State of Hawaii Department of Transportation to promote
bicycle education in elementary schools.
Objective not achieved. A grant from the Department of Transportation was not
be secured.
Final Status Report on Program Objectives for FY 2001-02
26
BEAUTIFICATION FUND
PUBLIC WORKS
BEAUTIFICATION FUND
1. Continue to initiate two roadside planting projects every year.
No projects were scheduled by either Public Works or Parks and Recreation
during the first six months of this fiscal year.
2. Continue to plant or replant a minimum of 10 trees each year.
Eagle Scout Project to plant (33) Italian cypress trees (purchased by Parks &
Recreation last fiscal year for the entrance to Sparky Kawamoto Swimming
facility) has not been scheduled yet for this fiscal year.
3. Initiate Adopt -A -Road Program before 6/30/03.
This program was assigned to the Deputy Director of Public Works. Due to
change in administration, the program has again been deferred.
Six Month Progress Report on Program Objectives for FY 2002-03
PUBLIC WORKS
BEAUTIFICATION FUND
1. Continue to initiate two roadside planting projects every year.
Public Works cut and removed (4) trees on Kilauea Avenue--Aupuni Center
Parking Lot Area CC. Parks and Recreation completed (3) tree trimming
projects—two along Alii Drive and one along Hilo Bayfront—and created new
grass area at soccer fields along Hawaiian Beaches roadside.
2. Continue to plant or replant a minimum of 10 trees each year.
Parks and Recreation Department planted (25) royal palm trees along the
parking area at the Pahoa Swimming Pool. They also purchased (33) Italian
cypress trees for the entrance to Sparky Kawamoto Swimming Pool facility.
These cypress trees are scheduled for planting as an Eagle Scout Project during
FY 2002-2003.
3. Initiate Adopt -A -Road Program before 6/30/02.
The Adopt -A -Road Program has been deferred to 6/30/03.
Public Works will continue to contract rubbish removal services for Puako
Beach Road (six 3 -cubic yard bins) and Pahoa Village (seven 55 -gallon drums).
Final Status Report on Program Objectives for FY 2001-02
27
1�C
DISPOSAL FUND
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
Investigate all vehicle incident reports forwarded from the County police department and to
dispose of those vehicles classified as abandoned/derelict.
Received 903 vehicle incident reports forwarded from the County police department,
of which 272 vehicles could not be found at reported location. A total of 631 vehicles
were towed to County landfills. 472 vehicles were removed from West Hawaii to the
Kealakehe transfer station, and 159 vehicles were removed from East Hawaii to the
Hilo landfill.
2. Conduct an auction sale of vehicles stored at each impound lot.
Did not conduct an auction sale of vehicles during the first six months of fiscal year;
may have one during the second half of fiscal year.
3. Monitor each scrap metal shipment off -island by barge to an off -island metal recycling
operation.
Monitored two (2) scrap metal shipments, amounting to 5,688 tons, shipped off -island
by barge. 3,223 tons removed from West Hawaii and 2,465 tons from East Hawaii.
4. Coordinate the removal and disposal of used tires.
Coordinated the disposal of 211 tons of cut tires to West Hawaii Landfill and 220 tons
of cut tires to Hilo landfill.
5. Investigate all complaints within 15 days.
Investigated 100% of all complaints within 14 - 30 days of receipt of incident reports
from County police.
Six Month Progress Report on Program Objectives for FY 2002-03
ENVIRONMENTAL MANAGEMENT
VEHICLE DISPOSAL FUND
1. Investigate all vehicle incident reports forwarded from the County police department
and to dispose of those vehicles classified as abandoned/derelict.
Investigated 90% the vehicle incident reports forwarded from the County police
department and disposed of 62% of those vehicles classified abandoned/derelict.
1,450 vehicle incident report for fiscal year, of which 538 vehicles could not be
found at the location, however 912 vehicles were located and removed, 540 from
West Hawaii and 372 from East Hawaii.
Conduct an auction sale of vehicles stored at each impound lot.
Did not conduct an auction sale of vehicles this fiscal year; auction sale deferred
until FY 2002-2003.
Monitor each scrap metal shipment off -island by barge to an off -island metal
recycling operation.
Monitored two (2) scrap metal shipments, amounting to 5,551 tons, shipped off -
island by barge.
4. Coordinate the removal and disposal of used tires.
Coordinated the disposal of 777 tons of cut tires to West Hawaii Landfill and 145
tons to Hilo Landfill.
5. Investigate all complaints within 15 days.
Investigated 95% of all complaints within 15 days of receipt of incident reports
from County police.
Final Status Report on Program Objectives for FY 2001-02
2
SOIJD WAS--jTE---l-',FUND
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
1. Maintenance of Facilities.
a) To develop a master plan for handling processing, and disposing of solid waste in
East Hawaii, anticipating the closure of the Hilo landfill, and construction of new
facilities.
Addendum to the County's Integrated Solid Waste Management Plan was
adopted by the County council. A master plan is being developed and a
request for proposal being solicited from interested vendors to construct a
regional transfer sort station for handling, processing, and disposing of solid
waste in East Hawaii.
b) To complete renovations to the Puako Transfer Station.
The renovation for the Puako transfer station was completed in February
2002. A new windbreaker was installed along with a new chain link fence
surrounding the transfer station and gate to the main entrance. A security
guard is assigned to this transfer station each day during the year.
c) To provide proper drainage at the refuse trailer parking area in Pahoa.
Ripped underlying rock layer with bulldozer for proper drainage and back
filled trailer parking area with crushed rock in July 2002.
d) To provide concrete trailer pads at certain transfer stations.
Project to install concrete trailer pads is deferred indefinitely.
e) To repave the public access pads at certain transfer stations.
Project to repave the public access pads is deferred indefinitely.
f) To replace chutes and screens at certain transfer stations.
Project to replace chutes and screens is deferred indefinitely.
g) To intensify the daily maintenance of each transfer station.
Project to intensify the daily cleaning of each transfer station is deferred
indefinitely.
Six Month Progress Report on Program Objectives for FY 2002-03
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
2. Fleet Maintenance.
a) To repair and maintain our heavy truck tractor fleet on a timely basis by
continuing daily maintenance checklists for timely identification of problems.
County signed a contract to lease four (4) new truck tractors to be delivered
by June 2003 to haul refuse containers. Three (3) additional truck tractors
are included with FY 2003-2004 budget. County has a contract with a
vendor to provide night maintenance service on truck tractors on an as
needed basis.
b) To continue a daily maintenance check list on our compactor pick-up truck fleet.
Received two (2) new 2002 Chevy 1/4 ton compactor pickup trucks in October
2002. Three (3) additional compactor pickup trucks are included with FY
2003-2004 budget. County has a contract with a vendor to provide night
maintenance service on compactor trucks on an as needed basis.
c) To continue a daily maintenance check list on our heavy equipment and re-
establish the functional daily required maintenance.
County signed a contract to lease a new Catepillar compactor for the West
Hawaii landfill operations and a new Catepillar D8 bulldozer for Hilo
operations. Both items are to be delivered in May 2003.
d) To continue a recurring replacement schedule for our compactor trailers, and all
other vehicles in the fleet based on age and repair costs.
County signed a contract to lease six (6) new 75 cubic yard refuse trailers
with delivery date of February 2004. Eleven (11) additional refuse trailers
are included with FY 2003-2004 budget. Results from a bid to buy steel
panels will be known in February 2003. The projected purchase price of the
panels is approximately $100,000. The panels will be used to repair the 1991
fleet of Brothers refuse trailers, which are in dire need of maintenance.
3. To begin implementing proposed actions identified in the updated the Integrated
Solid Waste Management Plan for the County of Hawaii. To implement the proposed
facilities/technologies in East Hawaii to replace the function of the Hilo Landfill.
Addendum to the County's Integrated Solid Waste Management Plan was
adopted by the County council. A request for proposal is being developed
and will be issued during the second half of this fiscal year to construct a
proposed facility when the S. Hilo landfill reaches capacity at approximately
December 2004.
Six Month Progress Report on Program Objectives for FY 2002-03
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
4. To establish contract re -negotiations with Waste Management regarding their
operations at the West Hawaii Landfill so the payment made for services to them
reflects actual work and is not tied into the tonnage received at the facility.
On-going discussions with Waste Management, Inc.
5. To continue post closure monitoring of Kailua and old Waimea landfills.
County has a contract with a vendor to monitor the landfill gases and
temperature at the old Kailua Kona landfill to prevent underground fires.
Vendor submits a monitoring report on a quarterly basis. This post closure
monitoring will continue for many more years to be in compliance with
Department of Health regulations. The old Waimea landfill is monitored by
County personnel for any escaping gases and unusual odor.
6. To continue recycling education program and the diversion grant program.
a. 3,906 tons of green waste was mulched in East Hawaii and 1,291 tons of
green waste was mulched in West Hawaii. A total of 5,197 tons of green
waste was mulched for the first six months of the fiscal year.
b. A total of 2,079 tons of paper and 67 tons of used cooking oil were diverted
from the County landfills for the first six months of this fiscal year.
c. A total of 1,566,591 pounds or 783 tons of glass was diverted from County
landfills for the first six months of this fiscal year.
it. Residential household hazardous waste pickup was held on December 2002
in both Hilo and Kona. A total of 9,150 pounds of hazardous material was
collected in Kona , 26,080 pounds was collected in Hilo for an island wide
total of 35,230 pounds or 17.6 tons. The Hilo pickup was abnormal due to a
large pickup of used car batteries, which was stored at the junked vehicle
collection site for a few years. Next hazardous waste pickup is scheduled for
June 2003.
7. To continue safety and educational training programs for all employees.
Safety and education training programs are on-going.
Six Month Progress Report on Program Objectives for FY 2002-03
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
1. Maintenance of Facilities.
a) Develop a master plan for handling processing, and disposing of solid waste in
East Hawaii, anticipating the closure of the Hilo landfill, and construction of new
facilities.
A master plan is being developed in conjunction with the County's integrated
waste management plan to construct a regional transfer station for handling,
processing, and disposing of solid waste in East Hawaii.
b) Redesign and renovate the Puako Transfer Station.
Installed a new windbreaker for the chute at the Puako Transfer Station in
October 2001. Installed a gate and chain link fence around the Puako
Transfer Station in January 2002, and the gate is opened and closed by
transfer station security guard.
c) Provide proper drainage at the refuse trailer parking area in Pahoa.
Ripped underlying rock layer with bulldozer for proper drainage and back
filled trailer parking area with crushed rock.
d) Provide concrete trailer pads at certain transfer stations.
Project to install concrete trailer pads is deferred indefinitely.
e) Repave the public access pads at certain transfer stations.
Project to repave the public access pads is deferred indefinitely.
t) Replace chutes and screens at certain transfer stations.
Project to replace chutes and screens is deferred indefinitely.
g) Intensify the daily cleaning of each transfer station.
Project to intensify the daily cleaning of each transfer station is deferred
indefinitely.
Final Status Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
2. Fleet Maintenance.
a) Repair and maintain our heavy truck tractor fleet on a timely basis by re-
establishing daily maintenance checklists for timely identification of problems.
Purchased and installed a new remanufactured diesel engine for Kohala 1991
Peterbilt truck tractor CH -1708 to extend the life of the vehicle.
b) Re-establish a daily maintenance check list on our compactor pick-up truck fleet.
All 1/4 ton compactor pickup trucks are turned -in according to schedule for
routine maintenance service.
c) Establish a daily maintenance check list on our heavy equipment and re-establish
the functional daily required maintenance.
Repaired refuse trailer steel panels and completely repainted Kona CH2118,
a 1991 Brothers 75 cubic yard trailer to extend the life of the trailer.
Purchased and installed replacement bulldozer tracks for Hilo 1991
Catepillar D8 dozer, 703E. Other 1991 dozer, 704E, will be traded -in for
new leased dozer, with projected delivery date of May 2003.
d) Establish a recurring replacement schedule for our compactor trailers, and all
other vehicles in the fleet based on age and repair costs.
Received a new leased 739E D8 bulldozer for the West Hawaii landfill in
October 2001. Received two (2) new leased Kentworth truck tractors in
November 2001. One truck tractor, CHI 984, assigned to Kona SWD and the
other, CH1983, to Kohala SWD. Received six (6) new 75 cubic yard refuse
trailers in December 2001. Four (4) were purchased with Federal grant
funds. Two (2) were leased by the County. Listed on the FY 2002-2003
budget; lease of a new D8 dozer and compactor, four (4) truck tractors and
six (6) refuse trailers.
Final Status Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
3. Contract with a consultant for revising and updating the Integrated Solid Waste
Management Plan for the County of Hawaii. Guide the end product in a direction
that will identify future facilities/technologies to be established in East Hawaii to
replace the function of the Hilo Landfill.
a. The consultant, Harding ESE, has completed revising and updating the
County's Integrated Solid Waste Management Plan. The plan will be
presented at several public hearings and final report submitted after the
conclusion of hearings.
b. Copy of the County's Disaster Debris Action Manual, completed by Harding
ESE, has been sent to the State Civil Defense and Department of Health.
Invoice for reimbursement has been submitted to the Department of Health
to reduce the County's cost to develop this manual.
4. Establish contract re -negotiations with Waste Management regarding their operations
at the West Hawaii Landfill so the payment made for services to them reflects actual
work and is not tied into the tonnage received at the facility.
Contract re -negotiations with Waste Management regarding their operations at
the West Hawaii landfill are deferred for the time being.
5. Continue post closure monitoring of Kailua and old Waimea landfills.
County entered into a contract with a vendor in October 2000 with subsequent
supplemental contracts to extend contract to October 2003. A total of 24 carbon
dioxide and 60 water probes were installed at the closed landfill in December
2001 to monitor the temperature of the covered waste material. Monitoring
reports of landfill gases and temperature is being submitted on a quarterly basis.
The post closure monitoring will continue for several more years to prevent
underground fires at this landfill. Waimea landfill sinkholes were filled and
packed with moist soil. Escaping gases and odor abated.
6. Continue recycling education program and the diversion grant program.
a. Signed final option year contract with Recycle Hawaii to continue recycling
education program for the island of Hawaii.
b. 5,794 tons of green waste was mulched in East Hawaii and 6,202 tons of
green waste was mulched in West Hawaii. A total of 11,996 tons were
diverted from the County landfills for this fiscal year.
Final Status Report on Program Objectives for FY 2001-02
ENVIRONMENTAL MANAGEMENT
SOLID WASTE FUND
c. A total of 4,044 tons of paper and 215.7 tons of used cooking oil were
diverted from the County landfills for this fiscal year.
d. A total of 2,531,743 pounds or 1,266 tons of glass was diverted from County
landfills for this fiscal year.
e. Residential household hazardous waste pickups were held on December
2001 and June 2002 in both Hilo and Kona. A total of 28,440 pounds of
hazardous material was collected in Hilo, 26,285 pounds was collected in
Kona for an island wide total of 54,725 pounds or 27.4 tons. The hazardous
materials were shipped to the State of Washington for final disposal. Next
household hazardous waste pickup is scheduled for December 2002.
7. Continue safety and educational training programs for all employees.
Safety and educational training programs are on-going.
8. Reduce Acounts Receivable on our landfill fees by 10% from the previous year.
Reduced the Account Receivable by 5% at 12/31/01 when compared with 6/30/01.
Final Status Report on Program Objectives for FY 2001-02
2
j9
GOLFCOURSE-1,', FUND
PARKS & RECREATION
GOLF COURSE FUND
1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal
Golf Course by:
a. aerating all golf course greens in April and September, weather permitting;
Phase one was completed. Phase two is scheduled for early April.
b. verticut and de -thatch all greens in January, May and October, weather
permitting, or as needed;
Phase one has been completed. Phase two was postponed due to the decline
in grass growth this winter season. Phase two is scheduled for February and
phase three will be completed in May.
controlling application of fertilizer and pesticide to greens, fairways and tees
weekly, or as needed;
Fertilizers and pesticides have been applied to the greens, fairways and tees
on a monthly basis.
d. controlling application of herbicide to greens, tees, stream beds, ditches and
course boundaries weekly, or as needed;
Herbicide has been applied to all greens, tees, streambeds, ditches and course
boundaries on a monthly basis.
e. daily mowing of greens;
Greens have been mowed only four times per week due to the decline in grass
growth this season.
f. mowing of tee tops every Thursday, weather permitting;
Tee tops have been mowed on a weekly basis
g. mowing of fairways Monday through Friday, weather permitting;
Fairways have been mowed on a daily basis.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
GOLF COURSE FUND
h. controlling application of pre -emergent herbicides to fairways in October,
December, February, April and June, weather permitting.
Not completed due to the decline in grass growth.
2. Schedule and assign tee times for:
a. individuals and groups on a daily basis;
Tee times for individuals and groups have been assigned on a daily basis.
b. club tournaments every six months;
The second phase of tournament scheduling has been completed.
c. larger fundraising tournaments on an annual basis. Targeting, but not limited to
six fundraisers per fiscal year.
Large fundraising tournaments have been scheduled for the remainder of the
fiscal year.
3. Schedule inspection and repairs of course structures, clubhouse facilities and
maintenance warehouse during the months of July, October, January, and April.
Inspections have been done.
4. Maintain a one -acre sod farm within the driving range, adjacent to the 2nd hole green.
Intended purpose is to test grasses and chemicals as well as for replacement usage.
Sod Farm has been maintained.
5. Daily routine inspections and maintenance of equipment, course vehicles and safety
equipment.
Inspections have been done on a daily basis.
Six Month Progress Report on Program Objectives for FY 2002-03
PARKS & RECREATION
GOLF COURSE FUND
1. Improve, beautify and maintain the greens, tees and fairways at the Hilo Municipal
Golf Course by:
a. aerating all golf course greens in April and September, weather permitting;
Objective achieved. Although aerification projects were done in April and
September, we did complete the two phases — the first phase in February and
the second phase in June.
b. verticut and de -thatch all greens in January, May and October, weather permitting,
or as needed;
Objective not achieved. Greens were verticut in October and January. We
were unable to complete the last phase in May due to bad weather.
c. controlling application of fertilizer and pesticide to greens, fairways and tees
weekly, or as needed;
Objective achieved. Fertilizers and pesticides have been applied to the greens,
fairways, and tees on a monthly basis.
d. controlling application of herbicide to greens, tees, stream beds, ditches and course
boundaries weekly, or as needed;
Objective achieved. Herbicide has been applied to all greens, tees,
streambeds, ditches and course boundaries on a monthly basis.
e. daily mowing of greens;
Objective achieved. Greens have been mowed daily during the months of
July, August, September, October and November. Greens were mowed only
four times a week (Tuesday, Thursdays, Saturdays, and Sundays) during the
month of December due to the decline in grass growth this winter.
f. mowing of tee tops every Thursday, weather permitting;
Objective achieved. Tee tops have been mowed every Thursday.
Final Status Report on Program Objectives for FY 2001-02
PARKS & RECREATION
GOLF COURSE FUND
g. mowing of fairways Monday through Friday, weather permitting;
Objective achieved. Fairways have been mowed on a daily basis.
h. controlling application ofpre-emergent herbicides to fairways in October,
December, February, April and June, weather permitting.
Objective not achieved. Application of pre -emergent herbicide was completed
in the months of October and December. We were unable to complete the
third and fourth phase due to bad weather.
2. Schedule and assign tee times for:
a. individuals and groups on a daily basis;
Objective achieved. Individual tee times have been assigned on a daily basis.
b. club tournaments every six months;
Objective achieved. Scheduling of club tournaments have been completed for
the entire year.
c. larger fundraising tournaments on an annual basis. Targeting, but not limited to six
fundraisers per fiscal year.
Objective achieved. All fundraising tournaments have been scheduled for this
fiscal year.
Schedule inspection and repairs of course structures, clubhouse facilities and
maintenance warehouse during the months of July, October, January, and April.
Objective achieved. Inspections have been done on a weekly basis due to the
excessive weather conditions.
4. Maintain a one -acre sod farm within the driving range, adjacent to the 2'd hole green.
Intended purpose is to test grasses and chemicals as well as for replacement usage.
Objective achieved. One phase of the sod farm is complete.
5. Daily routine inspections and maintenance of equipment, course vehicles and safety
equipment.
Objective achieved. Equipment, course vehicles, and safety equipment has been
inspected and maintained on a daily basis.
Final Status Report on Program Objectives for FY 2001-02
0
Ei ]G 0 THEML
REL- C T1IO N
RKE OL.VING
FUND
PLANNING
MM
GEOTHERMAL RELOCATION REVOLVING FUND
The Geothermal Relocation Revolving Fund shall be administered in an efficient and
responsible manner complying with all applicable ordinances and rules.
Objectives Achieved. No funds were expended during the first half of this fiscal
year.
Six Month Progress Report on Program Objectives for FY 2002-03
PLANNING
GEOTHERMAL RELOCATION REVOLVING FUND
1. The Geothermal Relocation Revolving Fund shall be administered in an efficient and
responsible manner complying with all applicable ordinances and rules.
Objectives Achieved. No funds were expended from the Geothermal Relocation
Revolving Fund during FY 2001-02.
Final Status Report on Program Objectives for FY 2001-02
HOUSING FUND
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Administration Division
1. Coordinate technical and clearinghouse assistance to at least one developer or non-
profit organization on Housing and Community Development projects and programs
during the fiscal year.
On-going. The OHCD has been working with Hawai'i Island Community
Development Corporation (HICDC).
2. Identify an alternative office space to accommodate the staffing required to carry out
the goals and objectives of the OHCD, HCHA, and HCWIB, and to comply with
State and Federal privacy and accessibility requirements during the fiscal year.
On-going. The OHCD will not be moving to the space previously occupied by
Public Works. The OHCD is making contingent plans to meet privacy and
accessibility requirements.
3. Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the LAN and other related automated systems within the
OHCD during the fiscal year.
Completed.
4. Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the OHCD telecommunication systems with other federal,
state, county and private systems during the fiscal year.
Completed.
Six Month Progress Report on Program Objectives for FY 2002-03
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Community Development Division
Community Development Block Grant (CDBG)
1. Solicit proposals from eligible entities for the 2003 CDBG program by January 2003.
Completed. Deadline was 01/16/03.
2. Prepare the annual Consolidated Action Plan and submit the Plan to HUD by
May 15, 2003.
In Progress.
3. Implement, monitor, complete, and/or close CDBG projects in accordance with the
Consolidated Plan.
In Progress.
4. By April 2003 the balance of CDBG funds in the federal treasury must be less than
one and a half times the yearly grant amount.
In Progress.
5. Complete with the reporting, monitoring, and audit requirements of CDBG program
by December 2003 for fiscal year ending June 2003.
In Progress.
Six Month Progress Report on Program Objectives for FY 2002-03
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
HOME
1. Solicit project proposals from eligible entities for the 2003 HOME program by
January 2003.
Completed. Deadline was 01/16/03.
2. Prepare the Program Description and submit the Description to the State's Housing
and Community Development Corporation of Hawaii (HCDCH) by May 15, 2003.
In Progress.
3. Implement, administer, complete and closeout HOME projects in accordance with
program regulations by November 2003.
In Progress.
4. Complete with the reporting, monitoring, and audit requirements of HOME program
by December 2003 for fiscal year ending June 2003.
In Progress.
Six Month Progress Report on Program Objectives for FY 2002-03
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Workforce Investment Act (WIA)
Plan, implement and monitor the Workforce Investment Act (WIA) Program, which
includes the Adult Services, Dislocated Worker Services, and Youth Services, in
accordance with program regulations by June 2003.
In Progress. Contract with State Department of Labor and Industrial Relations,
Workforce Development Division (WDD), for Adult Services, Dislocated Worker
Services, and One -Stop Services, ends on June 30, 2003.
2. Administer and monitor the Youth Service vendors by June 2003.
In Progress. Contract with Salvation Army for In -School and Out -of -School
Youth Service ends on August 31, 2003.
3. Solicit proposals from qualified vendors to provide youth services in PY 2002-2003,
in accordance with the WIA program by July 2002.
Completed. Selected Salvation Army to provide In -School and Out -of -School
Youth Services.
4. Plan and implement the One -Stop Center operations in Hawai'i County by June 2003.
In Progress. WDD was selected to coordinate One -Stop Center operations.
5. Coordinate and provide support to the Hawaii County Workforce Investment Board,
Hawai'i County Youth Council and its subcomittees by June 2003.
In Progress. The OHCD is the support staff of the HCWIB, HCYC and its
subcommittees.
6. Administer and monitor the vendors of the Eligible Training Providers in Hawai'i
County by June 2003.
In Progress. Agreements with the ETP vendors for initial eligibility ends on
June 30, 2004, and subsequent eligibility ends on June 30, 2003.
7. Solicit proposals from qualified vendors of the Eligible Training Providers in PY
2002-2003 by July 2002.
In Progress. The OHCD again opened the ETP solicitations for initial vendors
on December 26, 2002. Open solicitation ends on December 16, 2003.
Six Month Progress Report on Program Objectives for FY 2002-03
[lily i►C!?
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Other Programs —
1. Provide technical assistance to one non-profit organization in applying for other
resources to develop affordable or special needs housing by May 2003.
Completed with HICDC.
2. Provide technical assistance to at least one non-profit organization by May 2003.
Completed.
3. Conduct at least two workshops to further Fair Housing within the County.
Completed.
4. Complete the Analysis of Impediments to Fair Housing by December 2002.
Contract executed.
5. Complete the application for federal funds for Fair Housing by May 2003.
In Progress.
Six Month Progress Report on Program Objectives for FY 2002-03
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Development Division
Complete the rehabilitation of 20 existing housing units owned by low- and moderate
income persons through the Housing Preservation Grant program and the Residential
Emergency Repair Program by June 2003.
On going, l l have been completed.
2. Develop at least one housing project alone or in partnership with government
agencies or the private sector during the fiscal year.
Completed Hawi Mutual Self -Help Housing Project in partnership with
HICDC.
Provide staff support or technical assistance to at least one non-profit agency during
the fiscal year.
On going with HICDC, Big Island Housing Foundation and Waimea Housing
Foundation.
4. Implement State Land Use and County employee/affordable housing requirements on
at least one developer during the fiscal period.
Completed.
Six Month Progress Report on Program Objectives for FY 2002-03
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Existing Housing Division
1. Strive to attain and maintain a 98% utilization rate of the HUD provided Section 8
Housing Vouchers.
Objective achieved. Through December 2002, achieved 98% lease -up of 1,696
Housing Choice Vouchers.
2. Decrease the need for physical storage by 10% and increase caseworkers'
productivity by at least 10% from FY 2001-2002.
Ongoing transfer of records to electronic filing system.
Achieved. Increased caseworkers' productivity by completing transfer of 146
vouchers from State Housing and Community Development Corporation of
Hawai'i (HCDCH) and processing approximately 850 families off the waiting
list.
3. Continue to improve the image of Section 8 by emphasizing adherence to guidelines
and by meeting with community groups at least twice during the fiscal year.
Objective achieved. Met with different community groups and landlords on two
occasions to promote and explain the Section 8 program.
Six Month Progress Report on Program Objectives for FY 2002-03
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Administration Division
1. Coordinate technical and clearinghouse assistance to at least one developer or
nonprofit organization on Housing and Community Development projects and
programs during the fiscal year.
Objective achieved; assisted Big Island Housing Foundation and Hawaii Island
Community Development Corporation.
2. Identify an alternative office space to accommodate the staffing required to carry out
the goals and objectives of the OHCD and HCHA, and to comply with State and
Federal privacy and accessibility requirements during the fiscal year.
Objective not achieved. The OHCD was assigned to occupy the office space
being vacated by the Department of Public Works, but was later notified that the
OHCD would not be occupying that space.
Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the LAN and other related automated systems within the
OHCD during the fiscal year.
In progress; should be complete next fiscal year.
4. Plan and coordinate at least one upgrade of hardware and software to maintain the
operational efficiency of the OHCD telecommunication systems with other federal,
state, county and private systems during the fiscal year.
In progress; should be complete next fiscal year.
Final Status Report on Program Objectives for FY 2001-02
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Communitv Development Division
Community Development Block Grant (CDBG)
1. Solicit proposals from eligible entities for the 2002 CDBG program by January 2002.
Objective achieved. Completed January 24, 2002. The OHCD received 8 CDBG
proposals.
Prepare the annual Consolidated Action Plan and submit the Plan to HUD by
May 15, 2002.
Objective achieved. Completed January 24, 2002. The OHCD received 8 CDBG
proposals. The OHCD reviewed, ranked, and rated the proposals. Draft Action
Plan was made available for public review in March 2002. Hawaii County
Housing Agency and Hawaii County Council reviewed the approved plan in
April and the OHCD submitted the Action Plan to HUD on May 15, 2002.
Implement, monitor, complete, and/or close CDBG projects in accordance with the
Consolidated Plan.
Completed CDBG projects:
Rehabilitated nine homes utilizing the Residential Emergency Repair
Program (RERP), island -wide;
Provided Solar Water Heating for the Youth Emergency Shelter, S. Hilo;
Purchased a Fire Truck for the Honoka'a Station, Hamakua;
Purchased a Fire Truck for the Kea'au Station, Puna;
Removed Flood Debris from the Hilo Soccer Field, S. Hilo;
Completed the site work for the Police Detention Center, S. Hilo;
Participated in the Home Improvement Show held at the Prince Kuhio
Plaza.
Ongoing CDBG projects:
Continue to implement the Residential Emergency Repair Program (RERP),
island -wide;
Construct the East Hawai'i Police Detention Facility, S. Hilo;
Renovate the O'okala Gym Annex, N. Hilo;
Restore the interior of Hilo Armory, S. Hilo;
Purchase a van for the Kohala Elderly, N. Kohala;
Acquisition of the Hale Ohana Domestic Abuse Shelter, S. Hilo;
Removal of Architectural Barriers — Various Curb Cuts, island -wide;
Final Status Report on Program Objectives for FY 2001-02
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Removal of Architectural Barriers at
Onekahakaha Beach Park, S. Hilo
Shipman Park, Puna
Waimea Park, S. Kohala
Honoka'a Park, Hamakua
Pahoa Park, Puna
Greenwell Park, S. Kona
Wai'akeawaena Playground, S. Hilo
Pahala Community Center, Ka'u
Konawaena Pool, S. Kona
Former Waimea Courthouse, S. Kohala
Waikoloa Park (Ho'oko), S. Kohala
Spencer Beach Park, S. Kohala
Kahalu'u Beach Park, N. Kona
Ho'okena Beach Park, S. Kona;
Provide Construction Management for the County's CDBG Projects;
Participate in the update to the Hawai'i Housing Policy Study, statewide;
Participate in the update to the Homeless Needs Assessment, statewide;
Participate in the County's Continuum of Care Homeless Plan, island -wide;
Participate in the update the Analysis of Impediments and conduct a survey
to develop baseline data to be used to determine the effectiveness of the fair
housing initiatives, statewide;
4. By April 2002, the balance of CDBG funds in the federal treasury must be less than
one and half times the yearly grant amount.
Objective achieved. In April 2002, the balance of CDBG funds in the federal
treasury was 1.39 times the yearly grant amount.
5. Complete with the reporting, monitoring, and audit requirements of CDBG program
by December 2002 for fiscal year ending June 2002.
Objective achieved. Audit done, awaiting written report.
Final Status Report on Program Objectives for FY 2001-02
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
HOME -
1. Solicit project proposals from eligible entities for the 2002 HOME program by
January 2002.
Objective achieved. Completed 01/24/02. The OHCD received 3 HOME
Proposals.
2. Prepare the Program Description (Action Plan) and submit the Description to the
State's Housing and Community Development Corporation of Hawaii (HCDCH) by
May 15, 2002.
Objective achieved. Completed 01/24/02; received 3 HOME proposals. The
OHCD reviewed, ranked, and rated the proposals. Draft Action Plan was made
available for public review in March 2002. Hawaii County Housing Agency and
Hawaii County Council approved the Action Plan in April and the OHCD
submitted the Action Plan to HUD on May 15, 2002.
3. implement, administer, complete and closeout HOME projects in accordance with
program regulations by November 2002.
Completed HOME Projects:
Provided rental assistance to two (2) low-income families, island -wide;
Completed ten homes in the Ouli Mutual Self -Help Housing Project,
S.Kohala;
Completed the Hualalai Elderly Phase 11 Housing Project, N. Kona;
Ongoing HOME Projects:
Construct the Hawi Self -Help Housing Project, N. Kohala;
Provide rental assistance to low income families, island -wide;
Rehabilitate the Hale Ulu Hoi HT rental housing, S. Hilo;
Construct the Kea'au Elderly Housing Project, Puna;
Construct the Pu'ukapu Self -Help Housing Project, S. Kohala; and
Construct the Kamuela Senior Housing Project, S. Kohala.
4. Complete with the reporting, monitoring, and audit requirements of HOME program
by December 2002 for fiscal year ending June 2002.
Objective achieved. Audit done, awaiting written report.
Final Status Report on Program Objectives for FY 2001-02
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
WORKFORCE INVESTMENT ACT (WIA)
Plan, implement and monitor the Workforce Investment Act (WIA) Program, which
includes the Adult services, Dislocated Worker services, and Youth services, in
accordance with program regulations by July 2001.
Completed implementation. Monitoring is completed.
2. Administer and monitor the PY 2000-2001 youth service vendors by July 2001.
Youth Service completed. Monitoring and audit was done.
3. Solicit proposals from qualified vendors to provide youth services in PY 2001-2002,
in accordance with the WIA program by July 2001.
Objective achieved. The out-of-school vendor, for period 12/01 to 6/02, was
selected in 12/01. The in -school vendor, for period 7/01 to 6/02, was selected in
4/01.
4. Administer and monitor the One -Stop Operator and its partners m Hawaii County by
July 2001.
Objective achieved.
Coordinate and provide support to the Hawaii County Workforce Investment Board,
Hawaii County Youth Council and its subcommittees by July 2001.
Objective achieved.
6. Administer and monitor the vendors of PY 2000-2001 Eligible Training Providers in
Hawaii County by July 2001.
Objective achieved.
7. Solicit proposals from qualified vendors to be Eligible Training Providers in PY
2001-2002 by July 2001.
Objective achieved.
Final Status Report on Program Objectives for FY 2001-02
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Other Programs —
1. Provide technical assistance to one non-profit organization in applying for other
resources to develop affordable or special needs housing by May 2002.
Objective achieved. Provided Certificate of Consistencies for seven (7) grant
applications.
2. Provide technical assistance to at least one non-profit organization by May 2002.
Objective achieved. Provided technical assistance to non-profit organization for
the CDBG and HOME proposals
3. Plan and implement at least one project to further Fair Housing within the County.
Objective achieved. Distributed Fair Housing brochures, attended workshops,
participated in the Home Improvement Show held at the Prince Kuhio Plaza,
and planning with the State and neighbor island counties to update the
Impediments to Fair Housing Study.
Final Status Report on Program Objectives for FY 2001-02
HOUSING
Now
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Development Division
1. Improve the quality and affordability of the existing housing stock through
appropriate improvement, rehabilitation, and maintenance programs maintaining the
current level of funding for the Housing Preservation Grant program and the
Residential Emergency Repair Program funds during the fiscal ,year.
Objective achieved. Completed five (5) HOME rehabilitation through the
Housing Preservation Grants and nine (9) through the Residential Emergency
Repair loan programs.
2. Develop at least one housing project alone or in partnership with government
agencies or the private sector during the fiscal year.
Objective achieved. Worked with Hawai'i Island Community Development
Corporation in the Hawi Mutual Self -Help Housing Project.
Provide staff support or technical assistance to at least one non-profit agency during
the fiscal year.
Objective achieved. Provided staff support and technical assistance to the Big
Island Housing Foundation and Hawaii Island Community Development
Corporation.
4. Implement State Land Use and County employee/affordable housing requirements on
at least one developer during the fiscal period.
Objective achieved. Implemented requirements for the following developers:
Kohala Ranch, LLC
Moana Vista
Oceanside 1250 Hokuli'a
Final Status Report on Program Objectives for FY 2001-02
HOUSING
OFFICE OF HOUSING & COMMUNITY
DEVELOPMENT
Existine Housing Division
Strive to attain and maintain a 95% utilization rate of the HUD provided Section 8
Housing Certificates and Vouchers.
Attained 97.6% utilization rate of HUD provided Section 8 Housing Vouchers by
January 31, 2002. On July 1, 2001, Fair Share Allocation Vouchers became
available; utilized 88 vouchers as of June 30, 2002.
2. Increase staff efficiency with computer hardware and software upgrades to reduce
overtime by 25% from FY 1999-2000.
Increased staff efficiency with the successful conversion from Nan McKay to
Happy automated client tracking and reporting system.
3. Continue to improve the image of Section 8 by emphasizing adherence to guidelines
and by meeting with community groups at least once during the fiscal year.
Objective achieved.
4. Strive to maintain a 100% occupancy rate at the O'uli Ekahi Affordable Housing
project during the fiscal period.
O'uli Ekahi affordable housing project is currently at 901% occupancy.
Continuing to work with property manager in obtaining 100% occupancy.
5. Strive to maintain a 100% occupancy rate at the Kuiaimano Elderly Housing project
during the fiscal year.
Kulaimano Elderly Housing project occupancy is currently at 98% occupancy.
Converted housing unit to give preference to individuals over the age of 62.
Increase the number of families served by adding up to 50 Welfare -to -Work vouchers
or Section 8 Opt -Out vouchers during the fiscal period.
In August 2001, received 102 Fair Share Vouchers from HUD. Eighty-eight
families have been served as of June 30, 2002. In December 2001, wait list
re -opened.
Final Status Report on Program Objectives for FY 2001-02
0
E
,,OJTHE MA
AS �T FUND
PLANNING
GEOTHERMAL ASSET FUND
1. The Geothermal Asset Fund shall be administered in an efficient and responsible
manner complying with all applicable ordinances and rules.
Objectives Achieved. One community benefit "claim" was processed in 2002,
and proposed amendment to the rules drafted to facilitate the processing of
community benefit projects as differentiated from individual claims.
Six Month Progress Report on Program Objectives for FY 2002-03
PLANNING
GEOTHERMAL ASSET FUND
The Geothermal Asset Fund shall be administered in an efficient and responsible
manner complying with all applicable ordinances and rules.
Objectives Achieved. No new Geothermal Asset Fund claims have been filed
during FY 2001-02.
Final Status Report on Program Objectives for FY 2001-02