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Home My WebLink AboutCOM 0008.005 2002-2004 war or y Harry Kim '~~'u~,'% William Takaha Mayor D~reclnr Nancy E. Crawford ~ Deputy UrreGOr County of Hawaii Finance Department 25 Aupuni Stree[, Room I IS • Hilo, Hawaii 96720 , (808)961-8234 • Fax (808)961-8248 March 3, 2003 - The Honorable James Arakaki, Chairman, and Members of the Hawaii County Council County of Hawaii 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman Arakaki and Members of the County Council: SUBJECT: Transfer of Funds February 16 through February 28, 2003 Attached is a Report of Transfers Authorized showing transfers made from February 16 through February 28, 2003. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Q~ Deanna Sako Controller Attachments Comm. No. File No. F,sf. To: x.:, Dste_ MAR n 4 2(10 °o °o °o °o °o °o °o C O O O O O O O J O O 0 0 O O O O O O 0 0 LL] N O Q m r N~ ~ V N 3 y a N Q w o w C W U m J 0 m E h O ~ °c m J C LL m N o a m 0 LL E ~ > d v m U °n ii o m ~ U ~ ~ C U o c O ~3 LL ~ a°a M N N W (D N Q~ O O O O 10- O ~ N N O N ~O Q~ N N O) ~ ~IJ ~ u7 ~ N N M p 0 0 0 0 0 0 0 0 0 0 N 0 0 0 0 0 0 0 0 0 O O O O O O O O O~ N O Z, Q M (OD O N~ N fD N N c6 J ~ W ~ 'n ~ J N O ~ otf J ~ ~ S C C C N t m~ 3 E E C 0° a~i ~ J~ a U U N w m ~ 7 d~ w0 O C O "O U U- U W W O C~ ~ O Q a¢ w H m a o o w o 0 0° D~ c W C C U C ry d d J Y _O J d LL LL LL LL LL U d O a O O W W O O O O o L ~ O O O O N N N O LL~ LL O W~ N N N N O N ~ N~~ N N O~ LL E E ~ m m ~ a ~ ~ N C C U C'1 ? O Q ~ H l0 C C ~ C (0 W W LL LL LL 'D C N N O N N Ip 33 ~ t LL ~ ~ ~ C C N Q ~ <°n C7 U' m N ~ ~ N cn M c+~ to M w d y~ y> 0 0 O O O C m o o M y r 1`0 ~ a N N N N N F a N N N N N w d ~ Z V N O r W d F Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Bazbara Bell PHONE: 961-8083 DATE: 2 / 14 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085-601-5604.02-1 I I Landfills -Rental /Lease of Equip $ 132,000.00 TOTAL: $ 132,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085-601-5604.21-115 Recycling Program -Misc. Contractual $ 132,000.00 Services TOTAL: $ 132,000.00 EXPLANATION (Provide complete explanation): 11 I -Funds aze available because current budget reflects six (6) lease payments for new Solid Waste Division heavy equipment, however delivery dates for D8 bulldozer, compactor, and four (4) track tractors will delivered in April 2003 and will require only 3 lease payments for this fiscal year. The six (6) refuse trailers will be delivered in Aug -Sept 2003, thus no lease payment will be required this fiscal year. 115 -Funds are needed due to new greenwaste contract which incorporates a flat monthly fee in lieu of a per ton payment mechanism as structured in old contract for both East and West Hawaii. SUBMITTED BY: j~~ift~i%57~ DATE: Z l ~y l ~3 Department Head ******R*****##* *#*################*#####*******######i#*##***********##*k#*k######******#**ii#****#kk##***t#####*** ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~1 / DATE: _ ~ h / t ~ / 03 Director of Finance _ Ap ed _ Deferred Denied Signed: DATE: ~ / ~ 3 ,(Mayor ~ ~ ~ Transfer No. 14 7-rbd Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION: SOLID WASTE CONTACT: BARBARA BELL PHONE: 961-8083 DATE: 02 / 14 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085-801-5802.81-341 PENSION ACCUM - LF $ 60,000.00 085-801-5802.84-341 FICA EMPLOYERSHARE - LF 10,000.00 085-801-5802.82-341 PENSION ACCUM - PWHL 5,000.00 TOTAL: $ 75,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085-911-591 L93-341 WORKER COMP - SW $ 75,000.00 _ TOTAL: $ 75,000.00 EXPLANATION (Provide complete explanation): FUNDS AVAILABLE IN ABOVE ACCOUNTS DUE TO LOWER THAN ANTICIPATED S&W FRINGE BENEFIT COSTS TO COVER WC MONTHLY COSTS AND SETTLEMENTS FOR REMAINDER OF FY. SUBMITTED BY~~~2%~~~ i~`~ DATE: _ Z / ~lr / ~3 Department Head +++++++++++++++++++++++++++++++ww++w+wwwwwwwww+++w++++++++++wwwwww+wwwwwww+www++++++++++wwwww+++++++++++++++ww+++++++ ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: FEB/ 1 9 Director of Finance A proved Deferred _ Denied Signed: DATE: _ N / ~ / ° /jyMayor Transfer No. 15 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIItE DIVISION: F1ItE PROTECTION CONTACT: Gerald Makino PHONE: 969-7912 DATE: 02 / 14 103 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5222.01-011 Fireworks Enforcement -Regular S&W $ 15,000 010-221-5222.02-107 Fireworks Enforcement OCE -Advertising 2,000 010-221-5221.01-O1 ] Fire Protection -Regular S&W 16,000 TOTAL: $ 33,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5225.02-109 Fire Eqpt Maint. OCE - Equipment Repairs $ 15,000 010-221-5225.02-228 Fire Eqpt Maint. OCE -Eqpt Parts/Supplies 14,000 O10-221-5226.02-229 Tmg & Vol Fire OCE -Building Supplies 4,000 TOTAL: $ 33 000 EXPLANATION (Provide complete explanation): Sufficient funds remain in the Fireworks Enforcement account for current year needs, net of this transfer, due to cost savings realized by having regular salaried inspectors and office staff issuing the Fireworks permits during the New Yeazs holiday period. Savings were also realized in the Fire Protection account due to unfilled positions. The funds are badly needed in the Fire Eqpt Maintenance account to supplement budgeted funds, due to excessive equipment breakdowns and large parts purchases. The transfer to the Tmg & Vol Fire account will supplement funds for the repair of the water tank at the Milolii Volunteer Fire location. Total repair cost is $5,500. SUBMITTED BY: DATE: _ 2/ 2 0, o p epartment Head ?rr~r.r.~~~Wwr.r.w~r. w~xw+xr.x:r.w+r.wr.~ •n+w~e~~kx~~f~~ffx~w+xx~xxxxxw+•te+e~e~~,tw~r~+++~~+x~kR:txxxxx~~.rx~w~tx++axwr.e~wr.wr.~~+ ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial signed: DATE: _ FEB,2 0 ZQ03 Director of Finance /Approved _ Deferred Denied Signed: DATE: _ Z I Z3 l~ Mayor Transfer No. 16 Form tt:A-1o2 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Finance DIVISION: Accounts CONTACT: Deanna Sako PHONE: x8425 DATE: 2 / 20 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-901-5901.05-341 County Pensions -Bonus $ 500.00 TOTAL: $ 500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-901-5901.08-341 Police -Fire -Band -Bonus $ 500.00 TOTAL: $ 500.00 EXPLANATION (Provide complete explanation): Expenditures in the County Pensions -Bonus account were not as high as expected due to the declining number of pensioners. Additional funds are needed in the Police-Fire-Band -Bonus account due to the one time lump sum bonus payments to each retiree who is seventy years of age and older being approved by the State Legislature. SUBMITTED BY: ~N~o DATE: _ a' / a-I / ~ 3 t . 17epartment Head +++++*****7l~**+*************+******#**************+**i++****+++**++++++++++**++*+**++++*+++****** ACTION: Recommend Approval _ Recommend Deferral Recommend Denial 4 Signed: DATE: 0.2, / / of Director of Finance ~^Approved _ Deferred Denied 11 ,~6 Signed: DATE: _ y/ ~`1 /6 3 Mayor Transfer No. 17 Form#:A-102 COUNTY OF HAWAII Revised. 07/07 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: ADMQ~I[STRATION CONTACT: DEE ANN SADAYASU PHONE: 961-8560 DATE: 02 / 26 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 070-500-5551.01-O1 l PARKS RDSIDE BEAUT[F - REG S&W $ 5,500 TOTAL: $ 5,500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 070-500-5551.06-480 PARKS RDS[DE BEAUTIF - MISC EQU[P $ 5,500 TOTAL: $ 5,500 EXPLANATION (Provide complete explanation): A transfer into the Parks Roadside Beautification Misc Equipment account is needed to cover the purchase of a Backhoe Loader. The total bid price received for the equipment was higher than anticipated. SUBMITTED BY: ~ DATE: ~ / / De rtment Head ACTION: Recommend Approval _ Recommend Deferral _ RecommeR(nd Denial Signed: DATE: _ FE`1 2 s 003 Direcq r of Finance Approved _ Deferred Denied Signed: 'a-u/OY DATE: ~ Y/ ~7 / ~ 3 Mayor Transfer No. ~ u ~4Sr~