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Home My WebLink AboutCOM 0192.000 2002-2004 MAR-24-2003 MON 12 38 PM C~K CLERK OFFICE FAX N0. 808 2416349 P, 02/04 .~awaii State association o~ Counties Counties of Kauai, Maui and Hawaii, City 8, County of Honolulu . M' March 24, 2003 v TO: MEMBERS OF THE HBAC EXECUTIVE_ C~OM~MITTEE FROM: JAMES KVNANE TOKIOKA, TREASURER.a1 RE: HBAC FY 2003-2004 ANNUAL BUDGET Pursuant to the By Laws of the Hawaii State Association of Counties and as the 't'reasurer of the 'Association; T am submitting the attached budget for Fiscal Year 2003-2004 along with the budget details. In preparing this next year's balanced budget, 1 have incorporated the following assumptions and changes: 1) Interest Income projection decreased $600.from last year. 2) Conference Income will remain the' same from last fiscal year. 3) HSAC due, will increase by X2,000 from last fiscal year in order to identify funds from each County to support the 2005 NACo Annual Conference {Oahu to host). 4) Fund Balance is estimated at $15,024.72. 5) Auditing/Accounting will remain Che same. 6) NACo dues to increase by 2.8"/". 7) 2005 NACo Annual Conference account incorporated which includes carryover funds from that account (FY 2001-2002 $2,605.22). IC is my recommendation that the Executive Committee submit lhis budget by April 15, 2003 to the Councils for consideration. Att. Comm. N Fik No. are Ref. 1b ~v D:2003-4G/CAaki Ref, n,~J(?R 2 4 2003 MAR-24-2003 MON 12 38 PM COK CLERK OFFICE FRX N0. 808 2416?49 P, 03/04 FY 2003-2004 BUDGET DETAILS: Revenues 1) Interest Income ($50.00 x 12 months) _ $600.00 2) Conference Income from Mid-Year and Year-End Conferences = $10,000.00 3) County Assessments ($9,00000 x 4 counties) A $36,000.00 4) Fund Balance from prior FY = $ 2,605.22 (NACo Conf. 2005 (Oahu) $ 6,380.27 (Extra Conference Income '02 Mid•Year: Oahu) $ 6,039.23 (Extra Conference Income '02 Year-1?nd: Maui) $15,024.72 Expenditures 1) Executive Committee Travel = $3,300,00 ($110 x 3 members x 10 meetings) 2) Executive Committee Audit/Accounting = $4,750.00 ($4,750 x 1 financi~Q audit) 3) Stationery = $1,000.00 4) Special Committee'lYavel = $600.00 ($100 x 3 members x 1 committee x 2 mtgs.) S) Special Committee Miscellaneous ` $100.00 (contingency or Special Committee expenses) 6) NACo'1'ravcl - $9,000.00 ($1,000 x 3 Board Directors x 3 mtgs.) 7) NACo Promotional = $500.00 (promotions at NACo meetings) 8) NACo Miscellaneous = $250.00 (Congressional Luncheon and contingency) 9) NACo Ducs = $22,426.00 (City 8c County $16,921.00); Hawaii $2,436.00; Kauai $1,038.00; Maui $2,031.00) lU) WIR Travel = $3,000.00 (51,000 x 1 Board Director x 3 meetings) 11) WIR Promotional = $500.00 (promotions at WIR meetings) 12) WIR Ducs = $2,200.00 ($2,200 for HSAC membership) L):2009-46JCA:IM MRR-24-2003 MON 12:39 PM COK CLERK OFFICE FAX N0. 808 2416349 P, 04/04 PROPOSED H5AC BUDOET FOR FISCAL YEAR 2003-2004 Proposed FY 02-03 FY03-04 REVENUES Budget Budget 1., Interest Income 1,200.00 600,00 2. Conference Income 10,000.0U 10,000.00 3. County Assessments 28,000.00 36,000.00 '1"otal Revenues 39,200.00 46,600.00 Fund Balance, prior F'Y 8,315.00 15,024,72 TOTAL REVENUES AND FUND BALANCE 47,515.00 61,624.72 ELI ~ENDI'rURES HSAC Committees: 1. ~;xecutive Committee Travel 3,300.00 3,300.00 2. Auditing/Accounting 4,750.00 4,760.00 3. Executive Committee Misc. 500.00 500.00 4. Stationery 1,000.00 1,000.00 Special Committees: 1, Special Committee Travel 600.00 600.00 2. Special Committee Misc. 100.00 100.00 NACo/ WTR: 1, NACo 'T'ravel 9,000.00 9,000.00 2. NACo Promotional 500.00 500.00 3. NACo Miscellaneous 250.00 250,00 4. NACo Dues 21,815.00 22,426.00 5. WIR Travel 3,000.00 3,000.00 6. WIR Promotional 500.00 500.00 7. WIR Dues 2,200.00 2,200.00 8. NACo Conference - 2005 (Oahu) 13,498.72 TOTAL EXPENDITURES 47,515.00 61,624.72 b,2003-46~CAalci MRR-24-20D3 MON 12 38 PM COK CLERK OFFICE FAX N0. BOB 2416349 P, 01/04 Oflicc uP Council SCrviCe3 ' County of Knuni ~ 479G klcc Succ6 Room 20G Lihne, YII 9ti7l6 Ph, (e0R)241-6371 - rlx. (ROS7 zal•c3a~ facsimile transmittal 70: Cunis'fylcr lli, IISAC President Fax: (80R) 326-5697 llain Kanc, HSAC Vice President (ROR) 270-7639 Donovan beta Cruz, HSAC Secretary (BOR) 550-6697 From: James Tokiokn, HSAC Treasurer Date: 03/24/03 Re: HSAC FY 2003.3004 Annual Iiudgct Pages: 4 CC ~ Rnry Flynn (Hawaii) 961-8572 Shannon Nueta (Maui) 270-76R6 Andraw Sekinc (Honolulu) 550-6313 XX Urgent ? For Review ? Please Comment ? Please Reply ? Pleaae Recycle [This Is a time sensitive request I apologize for any inconvenience this may cause but appreciate your prompt attention to this request] Attached is a copy of the HSAC FY 2003-2004 Annual Budget which needs to be approved by each individual County Council by April 15, 2003 pursuant to HSAC By-Laws. I would appreciate your urgent attention to having thls matter scheduled on your next upcoming Council Agenda In orderto meet our deadline. Please note the increase irom the HSAC FY 2002-2003 budget in the HSAC dues assessed to each County for the purpose of earmarking funds in support of the 2005 NACo Annual Conference to be hosted by the City & County of Honolulu. If you have any questions, please contact Cyndi Ayonon at (808) 241358. qtr of y__ LPNINGRADELARIONOFF '~y~~~'.,;,~ PHONF:961-8265 ('oun~ dnirmhrr PAX: 961-$9 I ~ff p~~Nf~~' OFFICE OF THE COUNTY COUNC/L Counh~ n/ HaH~aii llau~nn (?)unlr Bi~ildinK ]5. hipuai Sh~eel llilo. llau~nii 9h''0 March 24. 2003 MEMORANDUM TO: James Y. Arakaki and Council Members FROM: Leningrad Elarionoff, Chair Committee on Public Works and Intergovernmental Relations SUB,IF,CT: Request to Waive Hawaii State Association of Counties (HSAC) FY 2003-2004 Annual Budget to Council At the request of HSAC President J. Curtis Tyler, III, I am requesting that the HSAC FY 2003-2004 Annual Budget received from HSAC ~freasurer James Tokioka today be waived from my Committee on Public Works and Intergovernmental Relations for consideration and approval by the full Council at its next scheduled meeting on April 2, 2003. Pursuant to Section 1(e) of Rule 4 of the Procedure of the Council of the County of Hawaii, [ request your support for waiver of this matter in order to meet the requested April I5, 2003 deadline for approval referenced by I ISAC Treasurer James Tokioka in his letter dated March 24, 2003 to members of the HSAC Executive Committee. Waiver of said resolution from the Committee on Public Works and Intergovernmental Relations will expedite Council consideration of the FY 2003-2004 HSAC Annual Budget in accordance with the Bylaws of the Hawaii State Association of Counties. Please feel free to contact me if you have any questions regarding this matter. Sincerely, ~ C Leningr d Elari oft, C air Committee on Public Works and Intergovernmental Relations App /Date/Waive to Council: Disapproved/Date/RefertoPW[RC: a e raka i, Chair James Y. Arakaki, Chair Ha ai'i<'ounty Comrcil Hawaii CountyCouncii LP/rf Attachments DISTKlC'T 9 1Vctimeci, Kohahi, Kcncaihae, Wnikoloa. Puaku