COM 0230.001 2002-2004 - Laserfiche WebLink

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or Harry Kim ~,c~ ~ William Takaba Mayor Director Nancy E. Crawford Depuly Direcmr ~h~0f ~Mr County of Hawaii Finance Department ?5 Aupuni Strcct, Room 118 I~lilo, Hawaii 96720 (808)9G1-8234 • Fax (808)961-8248 April 30, 2003 The Honorable James Arakaki, Chairman, and Members of the County Council County of Hawai'I Hilo HI 96720 RE: Resolution 68-03, Request for Positions for Treasury Division Dear Chairman Arakaki and Council Members: The purpose of this letter is to provide background and justification for Resolution 68-03 that will be taken up by the Finance Committee on May 6, 2003. In the last ten years motor vehicle registrations have increased from 118,000 per year to 150,000 per year. One registration clerk position was added in the last ten years, in the Kona office. The average number of registrations per employee has increased from 9,800 per year in 1992 to 11,500 per year in 2002. The office also handles a very high volume of telephone inquiries. The result has been a significant degradation in service at the counter, in response time to mailed applications and in handling telephone inquiries. There has also been a significant rise in overtime, 930 hours this fiscal year to date, and an impact on the other operations of the division as non-motor vehicle personnel postpone their regular work to assist in registrations. The Treasury accounting functions are performed by four positions, including the Treasurer. There has been no increase of staff to handle these duties in over twenty years. During that time the number of Treasury Receipts processed has increased from 6,400 to 9,400. The number of petty cash accounts managed has increased, as has the number of bicycle and dog licenses. Arbitrage issues related to bond funds have become more complex and bond sales, including improvement districts and USDA loan bonds have increased in frequency. The Treasurer would like to increase yield on investments through more complex investing, which will require additional time to manage. Comm. No. Ref. ~°spntso Ref. Date