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Home My WebLink AboutCOM 0140.013 2002-2004 COUNTY OF HAWAI `I ~ OF \ ~r ~~J,b~ _ o~.~ E OF M PART I AMENDMENTS TO THE OPERATING BUDGET 2003 - 2004 TABLE OF CONTENTS Pape MAYOR'S BUDGET MESSAGE i PART A -GENERAL FUND Revenues 1 Aging 15 Animal Conirol 14 Board of Ethics 8 Civil Defense Agency 14 Civil Service 9 Committee on People with Disabilities 7 Committee on Status of Women 7 Corporation Counsel 8 County Council 7 County Physicians 15 Data Systems 7 Elderly Activities 17 Environmental Management 19 Finance 8 Fire 13 Liquor Control 14 Management 7 Mass Transit Agency 15 Miscellaneous Accounts 20 Nonprofit Grants 16 Parks & Recreati~n 16 Planning 9 Police 10 Prosecuting Attorney 15 Public Works 10 Research and Development 9 Salary Commission 9 Schools 16 PART B -HIGHWAY FUND Revenues 22 Expenditures 23 PART C -SEWER FUND Revenues 25 Expenditures 26 PART D -CEMETERY FUND Revenues 27 Expenditures 28 PART E -BIKEWAY FUND Revenues 29 Expenditures 30 PART F -BEAUTIFICATION FUND Revenues 31 Expenditures 32 PART G -VEHICLE DISPOSAL FUND Revenues 33 Expenditures 34 PART H -SOLID WASTE FUND Revenues 35 Expenditures 36 PART I -GOLF COURSE FUND Revenues 37 Expenditures 38 PART J -GEOTHERMAL RELOCATION REVOLVING FUND Revenues 39 Expenditures 40 PART K -HOUSING FUND Revenues 41 Expenditures 44 PART L- GEOTHERMAL ASSET FUND Revenues 47 Expenditures 48 ~(V OF H,~ Harr Kim r~;y~ ~ Y ~6rk~ Dixie Kaclsu M~n~nr y Mm~aging Direwui Peter L. Hendricks ~~iir'„ OrpuR~Mnnuging Dirrrtru • or~x~ County of Hawaii 25 Aupuni Slrca, Room 215 • nflq Huwui `i 96T_0 1808)961-8211 • Foe BOS)961-fi553 May 5, 2003 The Honorable Chairman James Y. Arakaki and Members of the Coumy Council County of Hawaii Hilo, HI 96720 Dear Chairman Arakaki and Council Members: As required by the Hawaii County Charter, i am submitting to you with this message the amended operating budget proposal for the County of Hawaii for the fiscal year ending June 3Q 2004. This balanced budget includes estimated revenues and appropriations of $221,179,063 and includes the operations of eleven of the County's special funds as well as the general fund. h is X2,513,928 higher than the budget proposal submitted to you on February 28, 2003. 1 continue to include in this budget funding for the Police Department to contract out cellblock security. This will release 14 police positions for our "War on Ice" and supplement patrol services for Waimea, Puna, and Kau. Also included are fiords to begin migrating major software programs off our Wang computer system. County services will continue at present levels, although every effort is being made to distribute services based on the unique needs of each community. Budget highlights follow, with further details shown in the various schedules attached to this message. Revenues Real Property Tares. We have increased the Real Property Tax projections by $51,000 to reflect the certified net taxable property values. This projection is based on current property tax t ates. We recommend that no changes be made to these rates. Sole of Xecd Properh~. We continue to prepare and market Hamakua and Hilo Lagoon Centre properties. 1 have included in this budget a $l.3 million increase in the Sale of Real Property Aecoum to reflect anticipated sales. State Gra:ats-irz-Aid. On March 12, 2003, the Council on Reveuucs reduced its Transient Accommodations Tax (TAT) projection for FY 2003-04. We have dropped our TAT estimate by $325,000 based on this new projection and the possibility ghat the "I'AT may go down more as the effects of SARS and the War on lraq arc fw~ther evaluated. The next scheduled meeting of the Council nn Revenues is May 9, 2003. ~i S y~ Comm. No. Ref. To: Ref. Date MAY 5 70(13 Honorable James Y. Arakaki Page 2 May 5, 2003 Other Grants. Major changes to our anticipated grants-in-aid are as follows: • Federal Transit Administration, $284,000 • US Firefighters Association, Firefighter Safety, $297,220 • Greetings Program, $75,000 • Visitors Aloha Program, $40,000 • Sex Crimes Unit, discontinued <$174,000> Tipping Fees. We adjusted the tipping fee revenues in the Solid Waste Fund by $853,645 due to the anticipated tee increase. Expenditures Along with the above changes in revenue projections, there have been adjustments to estimated expenditures. The most significant are shown below: • Ilealth Fund increase, $680,000 • Cost of Sales - Hamakua Lands, $300,000, to pay for consolidation/subdivision plans and surveys • Debt Service increase, $265,000, due to the increase in our bond issue • COPS Ahead positions, $250,92() • Sex Crime Units positions, $62,343 • Matching funds for USFA grant, $127,380 • Prosecuting Attorney S&W, $93,192, to pay for 3 new positions New Positions • 2 Election Clerk II (delete Sr. Election Clerk), Elections • Legal Clerk III, Corporation Counsel • Senior Account Clerk, Environmental Management • Investigator III, Prosecuting Attorney • Victim/Witness Counselor I[, Prosecuting Attorney • Clerk [1, Prosecuting Attorney Summary This amended budget includes funding to expand services in public safety, improve our computer system, and enable departments to maintain services at present levels. Still, there are many challenges ahead -meeting environmental, safety, and accessibility requirements; replacing old facilities and infrastructure; providing adequate services i? growing communities -which all require more resources to address. My staff and I have, over the past two years, made it our goal to build solid financial and service bases that will enable this County to meet the challenges presented. We enter the next fiscal year several steps closer to achieving our goal, and we will continue to move in this direction. We are committed to making our real property tax laws more relevant and fair, our rates and ties more appropriate, and our operations more efficient. Honorable James Y. Arakaki Page 3 May 5, 2003 To accomplish this, we again ask for your help and support. My staff and 1 welcome the opportunity to discuss [his budget in further detail with you and to respond to any concerns that you may have. Thank you very much. Alo ~a, Harry Kim Mayor Attachments ~,H~ 2.7 NARRATIVE SUMMARY OF BUDGET AMENDMENTS OPERATING BUDGET 2003-2004 GENERAL FUND REVENUES: Real property tax revenues have been adjusted to reflect the certified net taxable real property values. In intergovernmental revenues, several changes have been reflected. Estimates for Transient Accommodations Tax (TAT) collections and the EMS contract have been revised. We deleted the Sex Crime Units grant and have added grants for Transit Administration, Firefighter Safety, Greetings Program, and Visitor Aloha Program. Revenues from charges for services have been amended by a) reducing Automotive's fuel and repair charges, b) adding microwave maintenance and training/seminar fees, and c) revising various Park Department's revenue estimates. In other revenue, accounts for flex spending forfeitures and Department of Water Supply's reimbursement of attorney costs have been added and the private contribution revenue estimate revised. In addition, the sale of real property account has been increased to reflect the sale of Hamakua lands. EXPENDITURES: COUNTY CLERK/COUNCIL The Clerk/Council's budget for office supplies has been reduced to fund changes in the telephone and HSAC/NACO accounts. ELECTIONS The Election Division has eliminated a Senior Election Clerk position and added two Election Clerk II positions to better serve the public and meet the mandates of recently passed federal election reforms. FINANCE Finance proposes to use a portion of the proceeds of the initial sale of Hamakua lands to fund costs for future sales. In addition, Treasury has amended its budget to reflect the increase in staffing and Accounts Division has increased its temporary assignment funding. CORPORATION COUNSEL The budget of the Office of Corporation Counsel has been amended to reflect funding for a new Legal Clerk III, two summer law interns, and the recently created attorney position. The Office also included funds for PC replacements and deleted costs for printing of the County Code. CIVIL SERVICE The Civil Service Department has eliminated funding for a Program Specialist and included a scholarship program to be funded with forfeitures from the flexible spending program. RESEARCH AND DEVELOPMENT R & D has added two (2) grant programs, Greetings Program and Visitor Aloha Program, and has increased training/seminar expenses which will be covered by registration fees. PUBLIC WORKS Public Works' budget amendments reflect a) the cost increase in janitorial services with the change in vendor, b) the cost of additional space at Hanama Place, c) the change in Building Inspection's computer equipment request and, d) the transfer of the Civil Engineer VII position from the Engineering Division to Public Works Administration. POLICE Included in the amended Police budget are a) the funding of seven (7) community police officers and two (2) detectives after the expiration of the COPS Ahead and Sex Crimes Units grants, b) the deletion of the Sex Crime Units grant and matching funds, and c) the transfer of a position from HIPAL to the Criminal Intelligence Unit. FIRE The Fire Department budget has been amended to reflect a) the pay adjustment granted to the Chief and Deputy, b) the new USFA Firefighter Safety grant, c) the revised contributions account estimate, and d) correcting wage estimates. PROSECUTING ATTORNEY The Prosecutor's Office has amended its budget to include licenses to access the Police RMS system and funds for three new positions (an investigator, a clerk, and a victim/witness counselor) to ease the increased workload. MASS TRANSIT The Transit budget has been amended to include the Federal Transit Administration grant. NONPROFIT GRANTS-IN-AID The appropriation for nonprofit grants has been allocated in accordance with the funding recommendations of the Committee on Human Services and Economic Development. PARKS AND RECREATION The Elderly Recreation Section has increased its activities budget in anticipation of additional fee sponsored classes. The Pana`ewa Soo has postponed the tiger enclosure repair in order to purchase more animals and a bucket attachment for the tractor. ENVIRONMENTAL MANAGEMENT The budget for the Department of Environmental Management has been amended to include a new Senior Account Clerk position. DEBT SERVICE The debt service requirements have been adjusted as a result of the increase in the bond issue and the change in the SRF loan repayment schedules. HEALTH FUND The health plan expense has been amended with updated cost estimates. MISCELLANEOUS The subsidy to the Solid Waste Fund has been reduced as a result of the revisions to the Solid Waste budget. SOLID WASTE FUND REVENUES: Tipping fee revenues have been revised due to the fee increase and the subsidy from the General Fund has been adjusted to reflect this change and the change in expenditures. EXPENDITURES: The Solid Waste Division has made minor adjustments to its operating expenses. GOLF COURSE FUND REVENUES: The revenue accounts have been amended to reflect the new concessionaire contract combining golf carts with pro shop/driving range effective 7/1/03. EXPENDITURES: The cost of renting golf carts has been deleted due to the format change in the concessionaire contract. GENERAL FUND PART A ADJUSTMENTS REVISED 2003-04 ADD 2003-04 ACCOUNT NO. DESCRIPTION ESTIMATE REDUCE ESTIMATE REVENUES 3101.10 Real Property Taxes 115,286,000 51,000 115,337,000 3301.43 Fed Transit Admin 0 284,000 284,000 3302.45 Sex Crime Units 174,000 (174,000) 0 3303.26 USFA Firefighter Safety 0 297,220 297,220 3304.01 State Grants-in-Aid 15,781,000 (325,000) 15,456,000 3304.02 State EMS 8,972,343 18,823 8,991,166 3305.29 Greetings Program 0 75,000 75,000 3305.30 Visitors Aloha Program 0 40,000 40,000 3401.21 Gas 8 OilChgs 462,022 (108,917) 353,105 3401.23 Auto Repair Charges 425,897 (68,573) 357,324 3401.46 Env Mgmt Dept Admin Chgs 357,039 25,656 382,695 3401.75 Hi County Resource Ctr Fees 0 37,000 37,000 3402.25 Microwave Maintenance 0 119,916 119,916 3407.10 Swimming Pool Fees 9,000 9,000 18,000 3407.13 Panaewa Eqst Ctr Stlrent 11,000 3,000 14,000 3407.14 Afook-Chinen Auditorium 23,000 2,000 25,000 3407.19 Kanakaole M-P Stadium 28,000 2,000 30,000 3407.20 Facility Use Permits 100,000 5,000 105,000 3407.23 P&R Rent incl Concession 95,000 5,000 100,000 3407.27 Vets Cem Interment Fees 12,000 18,000 30,000 3407.28 ERS Section Activities 41,000 19,000 60,000 3407.35 P&R Bid Plans & Specs 1,000 (1,000) 0 3604.02 Sale of Real Property 35,000 1,300,000 1,335,000 3501.35 Flex Spending Forfeitures 0 100,000 100,000 3607.00 Contrib from Priv Source 9,000 5,000 14,000 3609.00 Reimb Corp Cons S&W-DWS 0 98,700 98,700 TOTAL ADJUSTMENTS 1,837,825 EXPENDITURES CLERK/COUNCIL 5101.02 Clerk/Council Svc OCE 398,236 (4,000) 394,236 5101.10 HSAC/NACO 42,000 4,000 46,000 ELECTIONS 5107.01 Election Division S&W 202,216 (12,606) 189,610 5107.02 Election Division OCE 273,770 (500) 273,270 FINANCE 5121.15 Cost of Sales-Hamakua Lands 0 300,000 300,000 5122.01 Accounts S8W 426,150 2,233 428,383 5124.01 Treasurys&W 601,641 72,168 673,809 REVISED 2003-04 ADD 2003-04 ACCOUNT NO. DESCRIPTION ESTIMATE REDUCE ESTIMATE CORPORATION COUNSEL 5131.01 Corporation Counsel S8W 1,199,008 113,844 1,312,852 5131.06 Corporation Counsel Eqpt 1,000 6,000 7,000 5131.17 Printing County Codes 7,000 (7,000) 0 CIVIL SERVICE 5151.01 Civil Service S&W 1,053,650 (61,382) 992,268 5151.30 Employee Scholarships 0 100,000 100,000 RESEARCH & DEVELOPMENT 5162.98 Info Res & Grant Ctr 37,915 37,000 74,915 5163.01 Greetings Program 0 75,000 75,000 5163.02 Visitor Aloha Program 0 40,000 40,000 PUBLIC WORKS 5171.01 Janitorial Svc OCE 229,600 25,800 255,400 5171.22 Building R8M OCE 1,403,560 34,700 1,438,260 5173.01 Public Works Admin S&W 613,386 85,755 699,141 5183.01 Engineering Division S8W 1,095,257 (85,755) 1,009,502 POLICE 5205.01 Criminal Intell Unit S&W 430,475 57,528 488,003 5206.01 CID-JAB-Vice S&W 2,266,937 31,265 2,298,202 5207.01 So Hilo Police S&W 4,532,794 72,756 4,605,550 5210.01 Waimea Police S&W 1,722,819 35,658 1,758,477 5212.01 Kona Police S&W 4,027,545 67,572 4,095,117 5212.21 Kona Police CID S&W 1,331,680 31,078 1,362,758 5213.01 Ka'u Police S&W 873,005 39,132 912,137 5214.01 Puna Police S&W 2,359,438 35,802 2,395,240 5215.16 Sex Crimes Unit - Cty 50,000 (50,000) 0 5215.61 HIPAL S&W 100,392 (57,528) 42,864 5219.70 Sex Crimes Unit 174,000 (174,000) 0 FIRE 5221.01 Fire Protection-S&W 16,326,460 36,300 16,362,760 5221.31 Rescue Equipment-Private 7,000 5,000 12,000 5224.01 Fire Prevention S&W 295,048 2,664 297,712 5225.01 Equip Maint S&W 194,690 5,472 200,162 5228.02 USFA Firefighter Safety 0 424,600 424,600 PROSECUTING ATTORNEY 5271.01 Prosecuting Atty S&W 2,326,342 93,192 2,419,534 5271.02 Prosecuting Atty OCE 613,658 16,000 629,658 5271.14 Kona Pros Atty OCE 234,212 4,000 238,212 REVISED 2003-04 ADD 2003-04 ACCOUNT NO. DESCRIPTION ESTIMATE REDUCE ESTIMATE MASS TRANSIT 5311.70 Fed Transit Admin 0 284,000 284,000 NONPROFIT GRANTS-IN-AID 5471.01 Grants to Nonprofit Orgs 900,000 (900,000) 0 5471.36 Kona Krafts 0 17,000 17,000 5471.39 Turning Pt for Fam-W. Hi 0 21,000 21,000 5471.45 Brantley Center 0 21,000 21,000 5471.47 Salv Army -Youth Svc -Puna 0 35,000 35,000 5471.48 HCEOC Transp 0 145,000 145,000 5471.56 E Hi Coalition-Emergency 0 37,500 37,500 5471.61 Fam Supp Serv of West Hi 0 48,000 48,000 5471.63 OSM - Hi Island Food Bank 0 32,500 32,500 5471.65 Children Justice Ct-W.Hi 0 13,000 13,000 5471.69 Big Is Subst Abuse-W.Hi 0 27,000 27,000 5471.70 KMC-Child Protection Ctr 0 16,000 16,000 5471.71 OSM -Care-A-Van 0 29,000 29,000 5471.72 Children Justice Ct-E.Hi 0 13,000 13,000 5471.77 Mental Health Kokua 0 15,000 15,000 5471.78 YMCA -Youth-At-Risk 0 50,000 50,000 5471.80 Big Island AIDS Project 0 10,000 10,000 5471.81 Hamakua Health Center 0 8,000 8,000 5471.85 ARC of Hilo 0 29,000 29,000 5471.86 Kona Adult Day Center 0 15,000 15,000 5471.87 Salv Army-Youth Svc -Kona 0 29,000 29,000 5471.88 W. Hi AIDS Foundation 0 15,000 15,000 5471.90 Hi Center for Indep Liv 0 15,000 15,000 5471.91 Bay Clinic 0 20,000 20,000 5471.92 Big Is Subst Abuse-E.Hi 0 27,000 27,000 5471.93 Bridge House 0 17,000 17,000 5471.94 Child & Family Service 0 5,000 5,000 5471.95 Special Olympics - E. Hi 0 5,000 5,000 5471.96 OSM -Mobile Care 0 20,000 20,000 5471.97 Kona Literacy Council 0 1,500 1,500 5471.99 American Red Cross 0 5,000 5,000 5472.01 Turning Pt for Fam-ATV 0 9,000 9,000 5472.02 Hi Is Adult Care-HiIoADC 0 15,500 15,500 5472.07 E Hi Coalitn-Transition 0 2,500 2,500 5472.11 West Hawaii Mediation 0 5,000 5,000 5472.12 Goodwilllndustries 0 10,000 10,000 5472.14 YMCA - Ekahi 0 5,500 5,500 5472.16 Diabetes Network 0 8,000 8,000 5472.17 Special Olympics - W. Hi 0 5,000 5,000 5472.19 YMCA - Ku'ikahi Mediation 0 5,000 5,000 5472.20 YWCA-SAVE 0 50,000 50,000 5472.21 Ka Hale O Na Keiki 0 2,000 2,000 5472.22 N Kohala Comm Res Ctr 0 3,000 3,000 5472.23 Boys & Girls Club -Big Is 0 38,000 38,000 REVISED 2003-04 ADD 2003-04 ACCOUNT NO. DESCRIPTION ESTIMATE REDUCE ESTIMATE PARKS 8 RECREATION 5519.79 ERS Section Activities 41,000 19,000 60,000 5523.02 Panaewa Zoo OCE 226,435 (2,500) 223,935 5523.25 Panaewa Zoo Equip 800 2,500 3,300 ENVIRONMENTAL MANAGEMENT 5671.01 Environmental Mgmt S8W 262,930 25,656 288,586 DEBT SERVICE 5803.01 Interest on GO Bonds 9,854,139 157,628 10,011,767 5803.02 Gen Ser Bond Red-County 13,469,918 108,000 13,577,918 HEALTH FUND 5902.04 Health Fund Adm Cost 60,000 80,000 140,000 5902.05 Employee Health Plans 14,200,000 600,000 14,800,000 MISCELLANEOUS 5801.35 Transfer to Solid Waste Fund 8,637,010 (838,207) 7,798,803 1, 837,825 SOLID WASTE FUND PART H ADJUSTMENTS REVISED 2003-04 ADD 2003-04 ACCOUNT NO. DESCRIPTION ESTIMATE REDUCE ESTIMATE REVENUES 3408.01 Landfill Tipping Fees 3,275,000 853,645 4,128,645 3609.11 Transfer from General Fund 8,637,010 (838,207) 7,798,803 TOTAL ADJUSTMENTS 15,438 EXPENDITURES 5604.01 Landfills S&W 1,911,581 6,288 5604.02 Landflls OCE 2,978,281 14,150 2,992,431 5604.06 Landflls Eqpt 417,500 (5,000) 412,500 TOTAL ADJUSTMENTS 15,438 GOLF COURSE FUND PARTIADJUSTMENTS REVISED 2003-04 ADD 2003-04 ACCOUNT NO. DESCRIPTION ESTIMATE REDUCE ESTIMATE REVENUES 3407.74 Golf Cart Rentals 385,984 (386,984) (1,000) 3407.75 Pro Shop/Driving Range 41,940 209,442 251,382 TOTAL ADJUSTMENTS (177,542) EXPENDITURES 5561.02 Golf Course OCE 299,757 (177,542) 122,215 TOTAL ADJUSTMENTS (177,542)