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Home My WebLink AboutCOM 0008.010 2002-2004 Harry Kim ~~?:~."!.x''~i ;.j- ~Ly William Takaba Mnl'or • Diree(or 'qr~ oF.N~y~~ Nancy E. Crawford Depug' Director County of Hawaii Finance Department 25 Anpum Street, Roam 118 • Hilo, Hawaii 96720 (R08) 961-8234 • Fax (808) 961-8248 p C.J O s ~ Z" ro fT•i May 16, 2003 0 ~ ~ ~ The Honorable James Arakaki, Chairman, ~p 4J1 and Members of the Hawai i County Council r. County ofHawai`i = c~.n 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman Arakaki and Members of the County Council: SUBJECT: Transfer of Funds May 1 through May 15, 2003 Attached is a Report of Transfers Authorized showing transfers made from May 1 through May 15, 2003. Copies of the approved transfer forms are attached for reference. if you need further information, please contact the department that requested the transfer. Sincerely, Deanna SakO Controller Attachments Comm. No. • Ref. To: Ref. DateMAY 2 Q 2003 Report of Transfers Authorized For the period: May 1 through May 15, 2003 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 34 512/03 General Planning 5141.02 Planning OCE 28,500.00 5141.06 Planning Equipment 28,500.00 35 5/8/03 General Police 5201.02 Police Commission OCE 4,000.00 5207.02 South Hilo Police OCE 7,000.00 5203.02 Police Admin Div OCE 52,000.00 5208.02 North Hilo Police OCE 1,500.00 5209.02 Hamakua Police OCE 5,000.00 5212.02 Kona Police OCE 35,000.00 5214.02 Puna Police OCE 7,500.00 36 5/13/03 General Civil Service 5152.02 Health & Safety OCE 10,000.00 5151.06 Civil Service Equip 10,000.00 37 5114103 General Fire 5221.01 fire Protection S&W 30,000.00 5221.10 Fire Protection Equip 30,000.00 38 5/15/03 General Parks & Rec 5519.91 EAD Special Programs S&W 21,000.00 5519.11 EAD Admin S&W 21,000.00 145,500.00 145,500.00 Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Planning DIVISION: CONTACT: RoyTakemoto PHONE: 961-8288 DATE: 04 / 30 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-141-5141.02-104 TRAVEL/CONFERENCES $ 4,500.00 010-141-5141.02-106 PRINTING 15,000.00 010-14]-5141.02-115 MISC. CONTRACT SERVICES 9,000.00 TOTAL: $ 28,500.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-141-5141.06-450 OFFICE EQUIP-FIXT-FLJRN $ 8,270.00 010-141-5141.06-454 COMPUTER EQPT & SOFTWARE 20,230.00 TOTAL:_ $ 28,500.00 EXPLANATION (Provide complete explanation): 450 Account: Fumitwe for additional office space in Kona - 3 Desks, 4 Exec/Mngr Chairs, 6 Guest Chairs, 8 Conference Room Chairs, 2 Conference Room Tables, 4 Bookcases, 3 File Cabinets. 454 Account: 16 Personal Computers (3/Kona, 13/Hilo). Necessary to phase out 200/300 MHz computers that are old, outdated, and unable to etfciently run planning and GIS applications. New PCs will support and better enable office networking and the Permit Tracking System budgeted for FY 2003-04. Old PCs will be disposed or transferred to Data Systems for parts/spares, or transferred to other departments for use. Based on recent projections and savings in various areas, funds are available for transfer from various OCE accounts. SUBMITTED BY: ~4 C~~--fi- DATE: APR 3/0 2003/ Department Head *####***####**####****}}#**##4***###**R##***#***#fi***##****#***###***4}**}##*}##*#}*** ACTION: Recommend Approval Recommend Deferral Recommend Denial Signed: DATE: MAY/ 1 2903 Director of Finance -Approved -Deferred Denied Signed: DATE: S l 7/ / b -3 Mayor Transfer No. 34 Form#:n-1oz COUNTY OF HAWAI'1 Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Hawaii County Police Department DIVISION: Administration CONTACT: Nori Ishii PHONE: 961-2273 DATE: OS / 06 / 03 FISCAL PERIOD: July 1, 20 to June 30, 20 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT l) 010-201-5201.02-I15 Police Comm - Misc Contract Svc $ 4,000.00 2) 010-201-5203.02-I l2 Admin -Mileage & Auto Allow 52,000.00 TOTAL: $ 56,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT See Attached $ TOTAL: $ 56,000.00 EXPLANATION (Provide complete explanation): See Attached MAY 62003 SUBMITTED BY: DATE: / D partment ead •+a:rase+raa+r :+aaaeeaa•+arwaaaaro-raaxr.rrra: •r+xrrr er,f+ewrf.?eewaaf.?aaa•?agar.xaaraaaawaaarrxaaxraa++aaar.r.aarrxa ACTION: _ Recommeo~! Approval _ Rec mend Deferral _ Recommend Denial Signed: DATE: MAY/ 7 2003 hector of Finance Approly/e1d~{,,~^ ~ n D ~ Deferred _ Denied Signed: , ~ I/V~'it/ 6' DATE: S l ~ / D ayor Transfer No. 35 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 3) 010-201-5207.02-109 South Hilo - Repairs to Equip 5,000.00 4) 010-201-5207.02-220 South Hilo - Provisions 2,000.00 5) 010-201-5208.02-114 North Hilo - Electricity 1,500.00 5) 010-201-5209.02-114 Hamakua - Electricity 5,000.00 5) 010-201-5212.02-114 Kona - Electricity 35,000.00 5) 010-201-5214.02-102 Puna - Telephone 2,500.00 6) 010-201-5214.02-115 Puna - Misc. Contract Svc 5,000.00 EXPLANATION: 1) Funds are available due to lower than anticipated costs for police investigative services. 2) Funds are available due to lower than anticipated costs for car allowance due to vacancies. 3) Funds are needed to cover higher than anticipated costs for repairs to a high mileage, seven year old vehicle. 4) Funds are needed to cover higher than anticipated cost for prisoner meals. 5) Funds are needed to cover higher than anticipated costs for utilities such as electricity and telephone. 6) Funds are needed to cover higher than anticipated costs of body removal and towing. rorm n:n-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Civil Service DIVISION: Health & Safety Division t CONTACT: CharmaineL.Kamaki~j}~ PHONE: 961-8215 DATE: OS / 08 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-151-5152.02 115 Misc Contract Services $ 10,000.00 TOTAL: $ 10,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-151-5151.06 454 Computer Equipment & Software $ 10,000.00 TOTAL' $ 10,000.00 EXPLANATION (Provide complete explanation): Number of claims assigned to TPA (State Workers' Compensation Division) were less than anticipated. Therefore current fiscal years total budgteted funds were not expended. Per Data Systems, the server being used now by the Workers' Compensation Branch is at its capacity and has been experiencing system crashes. Warranty has expiered. Recommended replacement of server with larger capacity In the event that the server becomes disabled, the Workers' Compensation Branch will be incapable of managing claims. j SU6MITTED BY: ~ ~~'~G'jj°L/t!J DATE: / '~i~ partm t Head ***##i****##***#*****###}** *#1#*#*# *M****#f**##i#**##*******#*##**###i**###**###**#ti#**#****###fY*****#*i#** ACTION: /Recommend Approval -Recommend Deferral -Recommend Denial signed: Gy~ DATE: MAY/ 1 2 ?/003 _ _ Dire_ctorof finance - AP' proved -Deferred _ Denied Signed: DATE: ~ / ~ 3 / ~ 3 Mayor Transfer No. 36 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIILE DIVISION: FIRE PROTECTION CONTACT: Gerald Makino PHONE: 969-7912 DATE: OS / 09 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.01-O1 ] Fire Protection -Regular S&W $ 30,000 TOTAL: $ 30,000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.10-454 Fire Protection -Computer Eqpt & Software $ 30,000 TOTAL: $ 30,000 _ EXPLANATION (Provide complete explanation): The Fire Protection -Regular S&W account should have sufficient funds for the remainder of this fiscal year, with this transfer, due to unfilled positions filled in March 2003 rather than in July 2002, and other remaining vacancies. The funds will be used to purchase 15 Sunpro software licenses. This software will enable the department to operate proprietary Fire Service programs, and thereby participate in the National Fire Incident Reporting System (NFIRS), which is a requirement for qualifying for many federal grants. SUBMITTED BY: MAY 1 2 ~~~3 DATE: partment Head 4444***!4*fi****4 4R****4*****444****+44***444***4***********+*4**4f44***if***********4**k*f***t*f4********444***##*** ACTION: Recommend Approval Recommend Deferral _ Recommend Denial signed: DATE: MAY/ 1 3 1103 Director of Finance Ll~ Approv\^Le1d /q p _ Deferred Deniedl Signed: ~~`A'~.tx-W DATE: ~ / ~ `t' / ~ 3 - Transfer No. g ~ Form#:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Elderly Activities CONTACT: Dee Ann Sadayasu PHONE: 961-8560 DATE: OS / 14 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-500-5519.91-O1 l EAD Special Programs -Reg S&W $ 21,000 TOTAL: $ 21,000 _ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-500-5519. ] 1-Ol 1 EAD Admin -Reg 5&W $ 21,000 TOTAL: $ 21,000 EXPLANATION (Provide complete explanation): A transfer is needed to cover a shortage in the EAD Admin regular salaries and wages account. Retroactive raise and bonus payments for the EAD Operations Director were not included in the budget. Funds are available in the EAD Special Programs regular salaries and wages account as the Progam Director [II position for West Hawaii was not filled until January. The position was vacant for 6 months. SUBMITTED BY: DATE: v l / l U3 "part ent Head *#4444#*#*###*#4 #***4##*#* ******i*##****#****#****44#44*********#**###***********44*****#****#*********#***4#***# ACTION: Recommend Approval _ Recommend Deferral Recommend Denial Signed: w W ` DATE: ~ ~aY/ 1 4 ~03 Director of Finance A(p/proavednn o _ Deferred _ Denied Signed: \~~/II~YAJIl DATE: 5/ l S / b~l Q?~layor _ _ - Transfer No gg