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Home My WebLink AboutCOM 0256.000 2002-2004 MiV or M~ Harry Kim ~ William "fakaba Mny'or' Director . _ Nancy E. Crawford i~r s!+~` Depury~ Director ? pj~H~ County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilq Hawaii 96720 (80%)961-8234 Fax (808)961-8248 O A w 3 May 19, 2003 cOC { ~ m Honorable James Arakaki, Chairperson and J' Members of the County Council 3 Hawaii County Council - T 25 Aupuni Street ~~r Hilo, Hawaii 96720 > a Re: Operating Budget The State Department of Transportation Public Affairs -Safe Communities Program is providing an additional funding of $45,300 to the Hawaii County Police Department for its Occupant Protection Program. The funds will be used to conduct seatbelt roadblocks and to purchase 20 tint meters. Enclosed is a bill for an ordinance amending the Operating Budget by appropriating the additional funds into the Occupant Protection Program account and bringing the total grant appropriation to $103,300. In order to expedite the purchase of the tint meters by end of this fiscal year, the Police Department would like to request a waiver from the Finance committee and have this bill heard at the Council meeting scheduled for June 4, 2003. If there are any questions, please do not hesitate to call the Police Department. William Ta aba Director of Finance APPROVED: Harry Kim 1r'r Mayor Comm. No.~ Ref. To: ~ ~ EnC. Ref. Dote MAY 2 3 cc: Police ~~~~iy7 Form B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: POLICE DATE: 5/16/03 STAFF CONTACT: Nori Ishii PHONE: 961-2273 A. REQUEST: To appropriate an additional $45, 300 under the "Occupant Protection Grant "under the following object codes. ~ 115 $42,000 480 $3,300.00 B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED; The State Department of Transportation Public Affairs-Safe Community Program is providing additional funding to conduct seatbelt roadblocks and purchase 20 tint meters. SIGNED: DATE: ~ ~ Dep rtme ead GRANT SUMMARY (Supplement to B-52, Request for Council Action) Type of Grant Appropriation being requested: (New or an additional appropriation) New (for this fiscal yeaz period). OR ® Additional appropriation (to an existing grant); Is a draft agreement attached? Has the original grant notification been transmitted to Yes ~ No Council? ®Yes ~ No Name of Grant Program: Occupant Protection Grantor: State Department of Transportation Public Affairs-Safe Communities Program County Grantee Department or Agency: Police Department County Grantee Contact Person: Sergeant Randy Apele Phone Number: 961-2305 Amount of Grant: $103,300.00 Grant Period (Commencement & Completion): Apri14, 2002 -September 30, 2003 Purpose of Grant: To reduct fatalities and injuries to all occupants of motor vehicle collissions and to raise the seatbelt usage rate. County Match required?: ~ Yes ®No If yes, Matching Amount? Budgeted in account# In-kind? Explain Explanation: County's personnel requirements: Amount of new position(s)? Qty: Permanent: ~ Temporary: Duration: Full-time: ~ Part-time: Time Element: Qty: Contractual: ~ Explain: Explanation: Additional Comments about Grant: B-52 Gran[ Summary Form APPLICATION FOR HIGHWAY SAFETY PROJECT REIMBURSEMENT GRANT STATE OF HAWAII SAFE COMMUNITY PROGRAM -SAFETY OFFICE FOR SCP-SO IIS8 ONLY PART I (Applicant to Complete) Project Number: OP03-OS (O1-H-02) 1. APPLICANT (Name and Address) Title: HCPD Seat Belt Program Hawaii County Police Department 349 Kapiolani Street Standard Area OP Hilo, HI 96720 2. AGENCY SNIT (Name and Address) Effective Date: 10/1/02 Hawaii County Police Department 349 Kapiolani Street Federal Funds Obligated $103,300.00 Hilo, HI 96720 FY Funds 2003 Addendum X YES NO 3. DIIRATION (Month, Day, Year) A. Grant Period B. Project Period Benefit of STATE X COUNTY From: 10/1/02 From: 10/1/99 To: 9/30/03 To: 9/30/03 4. LOCATION OF PROJECT Sa. Type of Application (Check Appropriate Item(s) Hawaii County Police Department iInitial X Revision -Continuation 349 Kapiolani Street Hilo, HI 96720 Sb. RSIMBIIR38MSNT SCHSDIILS DESIRED Monthly X Quarterly 6. PROJECT DESCRIPTION (Schedule A) 7. PROJECT OBJHCTIVSS AND TASKS SIIMMARY FROM SCH'SDIILS A Funds will be used to reduce fatalities and injuries to all occupants of motor vehicle collisions and to raise the seat belt usage rate. 8. BIIDGST (Schedule B) 8A. COST CATEGORY Total Expenditures Grant Period Prior Years Project Period (1) Personal Services $100,000.00 $93,311.00 $193,311.00 (2) Consultant Services (3) Commodities $3,300.00 $3,300.00 (4) Other Direct/Indirect Costs TOTAL ESTIMATED COSTS (Inc. Non-Fed. Share) $103,300.00 $93,311.00 $196,611.00 SB. SOIIRCS OF FIINDS C. SPECIFY HOW NON-FHDERAL (1) Federal (100 ~ of TOTAL) $103,300.00 SHARE WILL BS PROVIDED (2) Applicant Age 9. MILESTONHS (Schedule C) 10. AGRHHMSNT OF IINDSRSTANDING AND COMPLIANCE (See Schedule D, attached) 11. ACCHPTANCB OP CONDITIONS. It is understood and agreed by the undersigned that a ceimburaement grant received as a result of this application is subject to Public Law 89-564 (Highway Safety Act of 1966) and all administrative regulations governing grants established by the U.S. Department of Transportation and the State of Hawaii. It is expressly agreed that this project conetitutea an official part of the Hawaii Highway Safety Program and that said applicant agency will meet the requirements as set forth herein, including accompanying schedules A, a,C 6 which are incorporated herein and made a part of this application. Authorization to proceed with Chia Highway Safety Pzoj ect is requested. 11A. PROJECT DIRECTOR 11H. ASITHORIZING OFFICIAL OF AGENCY DNIT Signature Signature Name Name Title Title Date Date To be prepared by applicant, use separate sheets as required. Form HS 3-71 Rev. 7/14/00 PART II (Safe Community Program - Safety Office to complete) Project Number: OP03-OS (O1-H-02) 1. ADDENDUM (For MVSO Use Only) This addendum increases OP03-OS (01-H-02) entitled Hawaii County Police Department Seat Belt Program, by $53,300.00, from $50,000.00 to $103,300.00. The funds are to be used to complete the project objectives stated in schedule A of the approved project application. _ , The additional funds are for the fourth yeaX of the 157 (b) program. The increase also includes an additional $3,300.00 to purchase 20 tint meters. The funds to purchase the tint meters are due to the outstanding efforts made by the Hawaii County Police Department during the 2002 Click It Or Ticket campaign. Due to our recent policy on paid media, highway safety grant funds cannot be used to purchase media (television and radio air time). However, grant funds can be used to produce the public service announcements, if it is part of the approved grant description. 2. AGREEMENT AND AUTHORIZATION TO PROCEED by State Official Responsible to Governor for Administration of the State Highway Safety Program. A. Effective Date October 1, 2002 B. Federal Funds bliga tyed 103,300.00 C. Approva Dat 5 ~ D. Signatur E. Name Gordo K.K. Hong F. Title Highway Safety Manager . ,TAMES Y. ARAKAKI AARON S.Y. CHUNG Chui~m~oi & l'i~~-vhG~~,K 0/li~¢-~ Imp, BOBBY JEAN LEI"['HEAD-TODD LENINGRAD ELARIONOFF .I. CURIIS TYLER. III FRED C HOLSCHUH, M.D. i 1~~• ~i,~a„~«,,, '•a.... •.yy BOB JACOBSON JOE REYNOLDS GARY SAFARIK HAWAII COUNTY COUNCIL Cuunh~ q(Hcnvai'i llonau 1 Couch- 8aildln.e aupuni .Sb~eel. 9rifl•?U9 Hdu, Huwai'i 9fi7?0 May 23, 2003 James Y. Arakaki, Chair Hawaii County Council 25 Aupuni Street Hilo, Hawaii 96720 RF,: Bill No. 114 an ordinance amending the Operating Budget by appropriating the additional funds into the Occupant Protection Program account and bringing the total grant appropriation to $103,300. Pursuant to Section I (g) of Rule 4 of the Rules of Procedure of the Council of the County of Hawaii, this written request is submitted with my approval that the above-referenced matter be waived from the Committee on Finance to the full Council for immediate action. In reviewing this matter, timely approval is crucial. It is therefore advantageous that approval is granted and the matter placed onto the next Council agenda for review. However, in the event this request is denied, for whatever reason, I understand the matter shall be referred to the Committee on Finance fbr placement on its future agenda. Sine r Aaron S.Y. Chun Chair Committee on Finance Approved/Date/Waive to Council: Disapproved/Date/Refer to FC: ~ l ~E! ~1C.-i . Jame` Y. plraka 'Chair James Y. Arakaki, Chair Ha ai`i Cou Council Hawaii County Council