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Home My WebLink AboutCOM 0008.011 2002-2004 wtr or M Harry Kim r~;~~ William Takaba Mgyar ~ Dmectar ~y. Nancy E. Crawford ~~Ol ~XI• Depury Orreetor County of Hawaii Finance Department 25 pupuni S[eee[, Room 118 • Hilo, Hawaii 96720 (808)961-8234 • Fax (80R)961-8248 O h G..J L ~O ~ June 5, 2003 'T, < cr, -a - The Honorable James Arakaki, Chairman, ~ _ _ and Members of the Hawaii County Council ~ ~ rv County of Hawaii ? o 25 Aupuni Street Hilo, Hawaii 96720 Dear Chairman Arakaki and Members of the County Council: SUBJECT: Transfer of Funds May 16 through May 31, 2003 Attached is a Report of Transfers Authorized showing transfers made from May 16 through May 31, 2003. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, (~t.~ Deanna Sako Controller Attachments Comm. No. Ref. To: FCi Ref. UaTe III Report of Transfers Authorized For the period: May 16 through May 31, 2003 Transfer Date No. Approved Fund Dept. From: Amount To: Amount 39 5/19/03 General Parks &Rec 5503.02 P&R Admin OCE 3,000.00 5503.06 P&R Admin Equip 3,000.00 40 5/23/03 General Parks &Rec 5505.01 Parks Maintenance S&W 80,000.00 5505.02 Parks Maintenance OCE 130,000.00 5505.51 Parks R&M & Improvements 50,000.00 41 5/27/03 General Fire 5221.01 Fire Protection S&W 6,500.00 5221.02 Fire Protection OCE 6,500.00 42 5/29/03 Highway Public Works 5802.01 Pension Accumulation - HWY 60,000.00 5911.87 Worker Compensation - HWY 60,000.00 43 5/29/03 General Res & Devel 5161.02 Research &Dev OCE 909.89 5161.01 Research &Dev S&W 7,087.49 5161.22 Agriculture R&D OCE 6,177.60 44 5/30/03 Gene21 Fire 5221.01 Fire Protection S&W 6,000.00 5221.10 Fire Protection Equip 6,000.00 212,587.49 212,587.49 Form#:A-102 COUNTY OF HAWAII Revisetl: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Parks and Recreation DIVISION: Oftce of the Director CONTACT: Dee AnnSadayasu PHONE: 961-8560 DATE: OS / 16 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-500-5503.02-104. Office of the Director -Telephone $ 3000.00 _ TOTAL: $ 3000.00 _ TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-500-5503.06-454 Office of the Director -Computer Equipment $ 3000.00 _ TOTAL; $ 3000.00 EXPLANATION (Provide complete explanation): A transfer is needed to purchase PCs for two new personnel who will be joining the administration staff- a Departmental Data Processing Coordinator and a Park Project Coordinator. Funds are available in the telephone account as expenditures for our new phone system at Aupuni Center were incurred last fiscal year. SUBMITTED BY: ~ DATE / r ( / Q.epartme He ACTION: Reco~imend Approval _ Recommend Deferral _ Recommend Denial Signed: I DATE: MAY/I9 Z9U3 _ / Director of Finance _ / Approved _ Deferred ~ Denied Signed: DATE: S l I R l'~ 3 Mayor Transfer No. 39 /hi~~ Form u:A-toz COUNTY OF HAWAII Revised: 07/07 REQUEST TO TRANSFER FUNDS DEPARTMENT: PARKS AND RECREATION DIVISION: PARKS MAINTENANCE CONTACT: Glenn Sadayasu PHONE: 961-8719 DATE: OS / 20 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-500-5505.0]-Oll Parks Maint-Regular S&W $ 80,000 010-500-5505.51-115 Parks Maint-Repairs & Maintenance 50,000 _ TOTAL: $ 130,000 _ TO ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-500-5505.02-1 ] 1 Parks Maint -Rental of Equipment $ 60,000 010-500-5505.02-228 Parks Maint-Motor Vehicle/Flvy Eqpt Supp 20,000 010-500-5505.02-229 Parks Maint -Building Constr Supplies 35,000 010-500-5505.02-235 Parks Maint - Misc Materials & Supplies 15,000 _ _ TOTAL: $ 130,000 EXPLANATION (Provide complete explanation): A transfer is needed to cover the anticipated shortage in Parks Maintenance OCE accounts. Part of the shortage is due to the increase in the cost of portable toilet rentals. Funds are available in the Salaries & Wages account due to the vacancy of a Building Maintenance Worker, employees out due to workers compensation injuries and delays in filling vacant positions. Funds are also available in the Repairs and Maintenance account due to postponement of several projects/jobs. Transferred funds will be used to purchase mist supplies needed to repair and maintain facilities. - Q - SUBMITTED BY: ~ ~~~~72(' DATE: S / / ' D artment Head ~a+~~~+xrr+~er.• k+•afr~wer.~+r„~~:+a~++~x++++~++r+~a++~x,~~~xw+~~~+tx:e+w~~tt~w+~.e+,w:x~arrx+~x~w~~,tx~.t~w~~w~~~,r,r,r+~fx~w+~+x+~~ ACTION: Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: ~Gti~ ~ DATE: MAY, 2 1 1p03 _ Director of Fin_a_nce roved _ Deferred Denied Signed: DATE: 5 / ~3 Mayor Transfer No. 40 /(,7/~ Form u:n-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: FII2E DIVISION: FIRE PROTECTION CONTACT: Gerald Makino PHONE: 969-7912 DATE: OS / 23 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.01-011 Firc Protection -Regular S&W $ 6,500 TOTAL: $ 6 500 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.02-235 Fire }'rotection OCE -Misc. Malls & Supp $ 6,500 TOTAL: $ 6 500 EXPLANATION (Provide complete explanation): The Fire Protection -Regular S&W account should have sufficient funds for the remainder of this fiscal year, with this transfer, due to unfilled positions filled in March 2003 rather than in July 2002, and other remaining vacancies. The funds will be used to purchase 15 replacement beds for Fire Station dormitories, 12 for S. Kohala Station, 2 for Central Station, and 1 for Kawailani Station. Present beds are over ten years old, have turned brown and are worn and tom. Three or more personnel from different shifts may use the same bed. Present condition of some beds pose a safety and health concern. MAY 2 3 2003 SUBMITTED BY: 6r DATE: / / D partment Head +++r+rrrr++++r+++r+rrrrrr++++++++rr+rrrr++++++rrrr++++++++r+++++++++rr++++r+rrr++++++rrrr+++++++rr++++++rrxr+++rrrr++ ACTION: Recommend Approval Recommend Deferral _ Recommend Denial MAY 2 3 1Q03 Signed: DATE: ! _irector of Finance roved _ Deferred _ Denied Signed: ~~IL\~~~.('u^iy' DATE: 5 / Z~ / b3 II ayor Transfer No. 41 Form#:n-toz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: HIGHWAY CONTACT: DIANE SHIRO PHONE: 961-8463 DATE: OS / 23 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020-801-5802.01-341 PENSION ACCUM -HWY $ 60,000.00 TOTAL: $ 60 000 00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020-9] 1-5911.87-341 WORKER COMP -HWY $ 60,000.00 TOTAL $ 60 000 00 EXPLANATION (Provide complete explanation): Fi1NDS AVAILABLE IN PENSION ACCOUNT DUE TO LOWER THAN ANTICIPATED S&W FRINGE BENEFIT COSTS TO COVER WC MONTHLY COSTS AND SETTLEMENTS FOR REMABVDER OF FY. SUBMITTED BY:~-k.. G /~"~'e CiCV-c-~..-- DATE: f / / ~3 ~ Department Head }}}+##*i**}*+#} }*#}}##**i#*+#}*?}}}}}*****+###}***####**ii####i**i#}*#*+}}}*****}}}**i}}}**++}}**##i}*###}}*L*#}##} ACTION: Recommend Approval Recommend Deferral _ Recommend Denial Signed: ~ DATE: MAY/ 2 8 X003 Director of Finance r}, Approved Deferred Denied Signed: DATE: S/~_ / 0 3 Mayor Transfer No. 42 Form #:A-102 COUNTY OF HAWAf`I Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: CONTACT: Wendy PHONE: 961-8366 DATE: OS / 28 (03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-161-5161.02-101 Postage & Freight $ 320.89 010-161-5161.02-107 Advertising 500.00 010-161-516],02-112 Mileage & Auto Allowance 89.00 070-76]-5161.22-115 Misc. Contractual Service 6,177.60 TOTAL: $ 7.087.49 70: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-161-5161.01-011 Salaries&Wages-Regular $ 3,298.96 010-161-5161.01-021 Salaries&Wagw-Overtime 3,788.53 TOTAL: $ 7 087.49 EXPLANATION (Provide complete explanation): Insufficient funds due to pay adjustment for a unit 13 employee step movement and for compensation time conversion to cash from the Salaries and Wages account. Transferring from accounts where expenditures are not anticipated for the reminder of this fiscal year. SUBMITTED BY: C-~~~~~~7 DATE: 5 /~_!0 3 Department Head k*4*4*4k#****i* ##}*#**i*************4*i*##k*#*i#k*#***}#**}##k*4*****i*i*4i#**********i***#*ki*###*#i#**}*}*}*#4*** ACTION: Recommend Approval _ Recommend Deferral Recommend Denial MAY 2 8 1903 Signed: - DATE: _ / Director of Finance _ Approved _ Deferred Denied Signed: DATE: S 4 3 Mayor Transfer No. 43 is Form #:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: FIItE DIVISION: FIRE PROTECTION CONTACT: Gerald Makino PHONE: 969-7912 DATE: OS / 30 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.01-011 Fire Protection -Regular S&W $ 6,000 TOTAL: $ 6.000 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-221-5221.10-454 Fire Protection -Computer Eqpt & Software $ 6,000 TOTAL: $ 6 000 EXPLANATION (Provide complete explanation): The Fire Protection -Regular S&W account should have sufficient funds for the remainder of this fiscal year, with this transfer, due to unfilled positions filled in March 2003 rather than in July 2002, and other remaining vacancies. The funds will be used to supplement funds of $30,000, per transfer dated 5/9/03, to purchase 15 Sunpro licenses. The initial estimate is increased to include project management and technical consultation by the vendor. Total purchase cost should be close to $36,000. This software will enable the department to operate proprietary Fire Service programs, and thereby participate in the National Fire Incident Reporting System (NFIRS), which is a requirement far qualifying for many federal grants. SUBMITTED BY: `~e' '~j DATE:. o S l 3J l~_ Department Head ACTION: Recommend Approval Recommend Deferral _ Recommend Denial Signed: DATE: MA~' 3 0 ~3 irector of Finance I_,/'~1A?,,py'pr~ove~d(~ _ Deferred _ Denied Signed: ~YU~(p'piVYl/ DATE: 5 / ~ / a 3 Mayor Transfer No. 44