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Home My WebLink AboutCOM 0140.023 2002-2004 J~VV Or ~•W GO 1~ J ~y~av;. Harry Kim Barbara Bell Mayor _ Director it ..a''';: 1rE Oi~H•J, Luixrlt~r of ~t~fu~tii DEPARTMENT OF ENVIRONMENTAL MANAGEMENT ci 25 Aupuni Strccl, Room 208 • Hilo, Hawaii 96720-0252 C.a) (808) 961-8083 • Fax (808) 961-8086 Qp C CO r ~7 m DATE: July 11, 2003 = ' - rr --i ~ TO: James Y. Arakaki Council Chair and ~ F-+ Council Members 5-` tV ~ ppr^y'' VIA: Deanna Sako, Controller ~/~(I/p`~/ W PROM: Barbara Bell, Director of Environmental Management RE: NO"fIFICA'FION OF GRANT AWARD Compliance w ith Ordinance No. 03-91, Section 7(1 ) Name of Grant Program: Glass Recovery Program Grantor: State of Elawui'i-Department of Ilealth County Grantee Deparhnent or :Agency: Department of Environmental Management Grant No. (IF KNOWN): ADM. SERV. OFFICE LOG NO. 04-017 Amount of Grant: $298.000.00 Amount of County Match: NA County Revenue & Expenditure Account Numbers: 085-33-3305.06 / 08~-601-560428 115 Grant Period (Commencement K Completion): 7/1 /03 - 6/30/04 Purpose of Grant: Glass recovery program Is final report required by grantor'? ~ Yes ~ No Notification attached: Yes ~ No, because Comm. No. ' Ref. To: T Ref. Dafe ~ 6 2~~3 f O F~j,~ 1 1y/ LINDA LINGLE ~ CHIVOME L FUKINO, M.D. GCVERA~R O~ 1'?WAI ~ ~ ~ ]IRECOP OF HEALTY ~~4ensF u~ STATE OF HAWAII 'DEPARTMENT OF HEALTH '^~a~'YP'a~SBfe'a~'° Fie P.O. Box 3378 _ HONOLULU, HAWAII 96801-3378 JUii County of Hawaii Department of Public Works 25 Aupuni Street, Room 202 Hilo, HI 96720 Dear Contractor: Subject: ADM. SERV. OFFICE LOG NO. 04-017 Enclosed for signature is the subject agreement. Signature by an authorized official of your organization is required on the third page. Your prompt return of the signed document within fifteen (15) days from receipt of this notice to the Department of Health, Administrative Services Office, P.O. Box 3378, Honolulu, Hawaii 96801. A copy of the agreement will be sent to you arter it has been fully executed. Sincerely, CALVIN KUNIHISA Fiscal Officer Administrative Services Office Attachment c: EMD-SHWB STATE OF HAWAII CONTRACT FOR GOODS AND SERVICES (IN THE FOLLOWING CATEGORIES: EXEMP'P; SMALL PURCHASE; SOLE SOURCE; OR EMERGENC1~ This Convact, executed on the respective dates indicated below, is effective as of July 1 2003 between Department of Health pnrrn r,ome oJarar depor,mrM, a~rnq, bond a eommi.,,ian) State of Hawaii (hereinafter "STATE"), by its Director of 9ealth pnrrr, n,k ~Drrtan.p8nintJw san) (hereinafter "PROCUREMENT OFFICER', whose address is 1250 Punchbowl street, Honolulu, Hawaii 96813 and the County of Hawaii (Inrrrt ,nmr of eo~nyony/perronJ (hereinafter "CONTRACTOR', a body politic and corporate (Inxrr corposarion, poro,erthiy, jolnl vrnMe, tale payrkrerhip. or WM Iryol form oJdr COnn'aCJOr) under the laws of the State of Hawaii ,whose business address and taxpayer identification number are as follows: county of Hawaii, Department of Erivirormental Management 25 Aupuni Street, Room 20@, Hiio, Hawaii 96720, Taxpayer ID# 99-6000567 "'"'~"`'D --iVlar /n.r ~t RECITALS A. The STATE is in need of the goods or services, of both, (also referred to as "goods and services"), described in this Convact and its attachments. The CONTRACTOR is agreeable to providing the goods and services. B. This Contract is for (check one box): D (1) A procuremrnt expenditure of public fiords for goods and services that is otherwise exempt from public bidding as set forth in section 103D-102, Hawaii Revised Statutes (HRS), and chapter 3-120, Hawaii Administrative Rules (IiAR); or or ~ (2) A small purchase procurement of goods and services as set forth in section ] 03D-305, HRS, and subchapter 8, chapter 3-122, HAR; or O (3) A sole source procurement of goods and services as set forth in section 103D-306, HRS, and subchapter 9, chapter 3-122, HAR; or O (4) An emergency procuremrnt of goods and services as set forth in section ]03D-307, HRS, and subchapter 10, chapter 3-122, HAR. 1 AG/SPO FORM-1C(2) (1N1) ADM. SERV. OFFICE a~ nn-m ~ C. Money is available to fund this Contract pursuant to: (1) Item D-1 Act 2003 HSL (IdrruiJy Smie ioueeraJ Of (2) (Ideni~ Federal sour«J or both, in the following amounts: State $298, 000.00 (Glass Disposal special Funds Federal $ -o- D. The agency's Chief Procwement Officer is Aarnn s _ Fu j},oxa who ? has approved this procwement or ®is not required to approve this procwement. NOW, THEREFORE, in consideration of the promises contained in this Contract, the STATE and the CONTRACTOR agree as follows: 1. Sr,~ of Services. The CONTRACTOR shall, in a proper and satisfactory manner as determined by the STATE, provide all the goods or services set forth in Attachment I, which is hereby made a part of this Contract. 2. Compensation. The CONTRACTOR shall be compensated in a total amount not to exceed TWO HUNDRED NINETY-FIGHT THOUSAND AND NO/100 DOLLARS ($29e,ooo.oo including approved costs incurred and taxes, according to the Compensation and Payment Schedule set forth in Attachment 2, which is hereby made a part of this Contract. 3. Bonds. The CONTRACTOR his required to provide ®is not required to provide O a performance bond O a payment bond ~ a performance and payment bond in the amOUllt Of NONE DOLLARS 1. 4. Standazds of Conduct Declaration. The Standazds of Conduct Declaration of the CONTRACTOR, is attached and is made a part of this Contract. 5. Other Terms and Conditions. The General Conditions and any Special Provisions are attached hereto and made apart of this Contract. In the event of a conflict between the General Conditions and the Special Provisions, the Special Provisions shall control. 6. Liquidated Damaees. Liquidated damages shall be assessed in the amount Of NOT APPLICABLE DOLLARS (S ) per day, in accordance with the terms of paragraph 9 of the General Conditions. ADM. SERV. OFFICE 2 ACa/SPOFORM_~((jl(1Nt) LOG N0. 04-017 7. Notices. Any writtrn notice requited to be givrn by any party to this Contrail shall be (a) delivered personally, or (b) srnt by United States first class mail, postage prepaid. Notice required to be given to the Procuremrnt Officer or the CONTRACTOR shall be sent to the respective address as indicated in this Contract. A notice shall be deemed to have been received three (3) days after mailing or at the time of actual receipt, whichever is eazlier. The CONTRACTOR is responsible for notifying the STATE in writing of any change of address. IN VIEW OF THE ABOVE, the parties execute this Contract by their signatTtres, on the dates below, to be effective as of the date first above written. STATE (Signaros) (PrMI Nmnt) Director of Health (Prnu Wile) (Date) CONTRACTOR CORPORATE SEAL (If available) (fnorn ~e of Canb'aaar) (Slgmru~e) (Prb,+Name) i ~r.w Wile) fDau) APPROVED AS TO FORM: Deputy Attorney General • Evidatee of authority of the CONTRAGTOR's teptesenutive to sib this Comract for the C014'I'RACTOR mttst tx uuched• ADM. SERV. OFFICE LOG NG. 04-017 3 AG/St0 tTOrtM-IC(1) pNl) Attschmmt 1 SCOPE OF SERVICES The CONTRACTOR shall: 1. Operate and maintain recycling drop-off facilities for the public on the island of Hawaii. 2. Provide glass "buy-back" opportunities for generators of glass within the County of Hawaii. 3. Develop and maintain a public education and informational campaign to promote the glass recovery program and encourage participation. 4. Conduct educational efforts to familiarize commercial establishments that generate glass with glass recycling options. 5. Maintain records of all volumes of glass processed, diverted, and collected at each recycling drop-off site. 6. Submit quarterly reports to the STATE on form supplied by the STATE; submit an annual written report to the STATE documenting the volume of glass collected through "buy-back" and other incentive programs throughout the County of Hawaii; assessing successes or areas for improvement; the status of tasks identified in this scope of services; and evaluating recovery volumes from each of the recycling drop-off sites and address measures to increase participation and increase volumes recovered at each site. 7. Pave the equivalent of two (2) miles of a two (2)-lane asphalt roadway as part of a research and demonstration project utilizing glassphalt or glass within any other portion of the pavement section, or any other demonstration project as approved by the STATE. 8. Develop and implement educational efforts, reseazch and development, or mandates to expand the use of recycled glass product for use as an aggregate or sand substitute in the County of Hawaii, Public Works bid specifications. ADM. SERV. OFFICE LOG N0. 04-017 AGISIOFORM'KC2)<~t1