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Home My WebLink AboutCOM 0021.075 2002-2004 ,MSY Of yew O~. 1d~a. Harry Kim Mayor - - Bruce C. McClure ~i~~: Director Qf Of ~Nf~ ,,vv Ronald K. Takahashi ~j~~u ~~~~Ij Depufp Director DEPARTMENT OF PUBLIC WORKS Aupuni Center p 101 Pauahi Sheet, Suite 7 • Hilo, Hawaii 96720-4224 W (808) 961-8321 ~ Fax (808) 961-8630 ~ L O~ r DATE: March L4, 2003 ZC ro IT! ~ , N TO: James Y. Arakaki Council Chair and = v _ Council Members 3 - N VIA: Deanna Sako, Controller M+-e.A/~~c ~~a r ~ /FC2aCe~.~~~' _ cn FROM: Bruce C. McClure, Director of Public Works Department RE: NOTIFICATION OF GRANT AWARD Compliance with Resolution No. 248-02, November 20, 2002 Name of Grant Program: EROSION & SEDIMENT CONTROL Grantor: STATE OF HAWAII -DEPT OF HEALTH County Grantee Department or Agency: PUBLIC WORKS -ENGINEERING DIVISION Grant No. (IF KNOWN): ASO LOG NO. 03-014 and Modification No. I Amount of Grant: $70,000 ($60,000 + $10,000 increase) Amount of County Match: NA County Revenue & Expenditure Account Numbers: 3305.26 / 010-183-5183.21-1 I S Grant Period (Commencement 8r Completion): NTP 12/18/02-12/18/04 Purpose of Grant: Consultant Contract to Update Hawaii County Code Chapter 10 (Erosion and Sediment Control Ordinance) and Implementation Services Is final report required by grantor? ®Yes ~ No Notification attached: ®Yes ~ No, because CORlftl. HO. ~ • Ref. To: Ref. Dote~(JI 2 3 7(103 STATE OF HAWAII DEPARTMENT OF HEALTH HONOLULU December 18, 2002 County of Hawaii Department of Public Works 25 Aupuni Street, Room 202 Hilo, HI 96720 Dear Contractor: The attached finalized copy of our agreement ASO LOG N0. 03-014 Is for your information and files. Sincerely, ~~~t~ CALVIN KUNIHISA Fiscal Officer Administrative Services Office c EMD-CWB _ DAN 4~/ v5D ~ iii LORETTA J. FUDDY, AC.S.W., M,P,H. LINDA LINGLE ~ - acnNC OlnecroF OF HEALTH GOVEHNOF OF HA WAN ~ y~ \ ~ Y.~1Y0:~'~..~ / STATE OF HAWAII DEPARTMENT OF HEALTH mrepq,pkaserelerN- P.O.Box 3378 FHa. HONOLULU, HAWAII 96801-3378 NOTICE TO PROCEED DATE: December 18, 2002 TO: County of Hawaii FROM: Fiscal Officer SUBJECT: Adm. Serv. Office Log No. 03-074 The official commencement date to proceed with your work or delivery is December 18, 2002. Completion: AS specified in contract We will consider request(s) for extension of completion time only when submitted in writing, with full justification, to the Administrative Services Office prior to expiration of completion date. Further, any changes to the contract must be processed through the , Administrative Services Office. CALVIN KUNIHISA Fiscal Officer Administrative Services Office c: EMD-CWB . ~ . _ STATE OF HAWAII CONTRACT FOR GOODS AND SERVICES UN THE FOLLOWLNG CATEGORIES: EXEMPT; SMALL PURCHASE; SOLE SOURCE; OR EMERGENC]~ the STATE' s Thrs Contract, executed on the respective dates indicated below, is effective as of Notice to Proceed, 20_ between Department of Health (truol name of ~Ime depornnenl, agrnry, board or commisaionJ State of Hawaii (hereinafter "STATE"), by its Director of Health (Jruen ride of yenan signing for SmlrJ (hereinafter "PROCUREMENT OFF]CER"), whose address is 1250 Punct,bowl street, Honolulu, Hawaii 96813 and County of Hawaii - - (Iruol Mme of tomparry/pe»on) (hereinafter "CONTRACTOR"), a body politic and corporate (Yuen a orpwauon, parme»hiy,loim venme, sole yroyrielonhiy, or other lrgal form of Ihr Connaelor) under the laws of the State of Hawaii whose business address and taxpayer identification number are as follows: Department of Public Works, 25 Auvuni Street Room 202, Hilo, Hawaii 96720: Tax I.D. No. 99-6000567 }ZECITALS A. The STATE is in need of the goods or services, or both, (also referred to as "goods and services"). described in this Contract and its anachments. The CONTRACTOR is agreeable to providing the goods and services. B. This Contract is for (check one box): ® A procuement expenditure of public funds for goods and services that is otherv,~ise exempt from public bidding as set forth in section ]03D-102, Hawaii Revised Statutes (HRS), and chapter 3-120. Hawaii Administrative Rules (HAR); or or D (2) A small purchase procurement of goods and services as set forth in section ] 03D-305, HRS, and subchapter 8, chapter 3-122, NAR; or ? (3) A sole source procurement of goods and services as set forth in section ] 03D-306. HRS. and subchapter 9. chapter 3-122,1-IAR; or ? (4) An emergency procwement of goods and services as set forth in section 103D-307, HRS, and subchapter ] 0, chapter 3-122, HAR. ) AG/SP0 FORM-K(2) (7/Ol) ADM. SERV. OFFICE 1,oG Ho. 03-014 . , C. Money is available to fund this Contract pursuant to: (l) Item D-1 Act 259. 9001 HCI. 676 ac amended by Act 177. 7(1(17 NCT pdenr~ Srare awrnaJ or (2) Section 319(h) of the Clean Water Act Qdenr~ Federal aomeeJ or both, in the following amounts: State $ -0' Federal $ 60,000.00 D. The agency's Chief Procurement Officer is Aaron 5. Fujioka who ? has approved this procurement or ®is not required to approve this procurement. NOW, THEREFORE, in consideration of the promises contained in this Contract, -the STATE and the CONTRACTOR agree as follows: l , Scone of Services. The CONTRACTOR shall, in a proper and satisfactory manner as determined by the STATE, provide a]] the goods or services set forth in Attachment which is hereby made a pari of this Contract. 2. Comnensation. The CONTRACTOR shall be compensated iti a total amotmt not to exceed SIXTY THOUSAND AND NO/100 DOLLARS 60,000.00 including approved costs incurred and taxes, according to the Compensation and Payment Schedule set forth in Attachment 2, which is hereby made a part of this Contract. fonds. The CONTRACTOR ?is required to provide C~3is not required to provide ? a performance bond ? a payment bond ? a performance and payment bond in the amount of none DOLLARS N/A ) 4. Standards of Conduct Declaration. The Standards of Conduct Declaration of - the CONTRACTOR, is attached and is made a pari of this Contract. 5. Other 7enns and Conditions. The General Conditions and any Special Provisions are attached hereto and made apart of this Contract. In the event of a conflict between the General Conditions and the Special Provisions, the Special Provisions shall control. 6. Liquidated Damar~es. Liquidated damages shall be assessed in the amount of Not Applicable DOLLARS N/A ) per day, in accordance with the terms of paragraph 9 of the Genera] Conditions. ADM. SERV. OFFICE LOG N0. 03-Ot a 2 AG1SP0 FORhf-K(2) UI01) 7. Notices. Any written notice required to be given by any party to this Contract shall be (a) delivered personally, or (b) sent by United States first class mail, postage prepaid. Notice required to be given to t}te Procwement Officer or the CONTRACTOR shall be senl to the respective address as indicated in this Contract. A notice shall be deemed to have been received three (3) days after mailing or at the time of actual receipt, w}richever is earlier. The CONTRACTOR is responsible for notifying the STATE in writing of any change of address. IN V1EW OF THE A130VE, the parries execute this Contract by their signatures, on the dates below, to be effective as of the date first above written. STATE w s,! ($ignaluerf - Loretta Fuddy (Prim! NamrJ Director of Health (Prim Tide) ~lE^ } S, (Dale) CONTRACTOR CORPORATE SEAL (If available) County of Hawaii lruo! me of onuanor/ rsFna~arrf (Pnn! Name) ,3i^C ~ » Ci i.:.(Rvfnr Tillfl-.- . U; . (Dale) APPROVED AS TO FORM: ,r ~ ' /CGGcG~c ~ ~~1~~~_ deputy Attorney Gen r~ 'Evidcncc o1 aulhonry of the CON7RACr OR's igncscma~ive to aign ibis Contract for the C0717RA CTOR mas7 be anached. ADM. SE RV. OFFICE LOG N0. 03-014 3 AG/SPO FORM-K(2)O/01) RECOMMEND APPROVAL: DENNIS K. W. LEE, P.E. Director, Department of Public Works County of Hawaii Dated: ~1~0%1/ APPROVED AS TO FORM AND LEGALITY: .~~~/1 'Deputy Coion Counsel County of Hawaii Date : _ /1. ~7-~-_ STATE OF HAWAII DEPARTMENT OF HEALTH HONOLULU February 5, 2003 County of Hawaii Department of Public Works 25 Aupuni Street, Room 202 Hilo, Hi 96720 Dear Contractor: The attached finalized copy of our agreement: ASO LOG NO. 03-014 Modification Order No. 7 is for your information and files. Sincerely, CALVIN KUNIHISA Fiscal Officer Administrative Services Office c: EMD-CWB 2~~~0~ - GCi ~ lla I ~ Er,c~r . CONTRACT MODIFICATION FORM STATE OF HAWAII DEPARTMENT OF HEALTH MODIFICATION ORDER NO. 1 Date January 3, 2003 Contractor/Provider County of Hawaii Aso LoG No: 03-014 Contract Title UDdatinp the Countv of Hawaii's Erosion and Sediment Control Ordinance A. MODIFICATIONS The following modifications are to be performed in accordance with all contract stipulations (specifications, delivery point, rate of delivery, period of pertormance, price, quantity, or other provisions by mutual action of the parties to the contract). See attached for contract modifications. B. CONTRACTOR/PROVIDER's QUOTATION The modifications described in A above will be performed at a contract price x increase decrease of $10.000.00. The Contractor/Provider will not undertake to perform the changes in A, above, until this modification order has been approved and issued. , i Contractor/Provider's Signature County of Hawaii, Managing Director C. STATEMENT OF CONTRACT FUNDS Original Contract Price $ 60.000.00 Previous Adjusted Contract Price $ N/A Amount of this Change: x Plus ,Minus $ 10,000.00 New Adjusted Contract Price $ 70,000.00 D. VALIDATION OF CONTRACT MODIFICATION ~~~,lc~lcQaa ~ 3~~9~ 3 Director of Health Date ASO-MOD FORM (rev. 7/1/99) RECOMMEND APPROVAL: l~nA.. _ G' . ~2~/'O -BRUCE C. McCLURE, P.E. Director, Department of Public Works County of Hawaii Dated: > 3~ ~3 APPROVED AS TO FORM AND LEGALITY: i17~/~ Depu~ p~n Counsel County of Hawaii Date: / ~ 27-1/3