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Home My WebLink AboutCOM 0140.026 2002-2004 `+,pvv~os y,~ Patricia G. Engelhard Harry Kim - Director Maror "r oYM~'M Pamela N. Mizuno ~DLlritp Df ~DbJDi`~ Depuq~Director DEPARTMENT OF PARKS AND RECREATION w 25 Aupuni Strcct. Room 210 • Hilo, Hawaii 96920-4252 C ~ ROR) 961-831 1 • Fax (808) 961-84I 1 C 0 r- z~ W J Q I ~ r DATE: July 1, 2003 ~ r' CO V fO: James Y. Arakaki Council Chair and ~ • w Council Members ~ VIA: Deanna Sako, Controller ~,,,,,-o ~,lh-1~.. FROM: Patricia Engelhard, Directo~~~U;~~.~~`~'°I~f ~'j i RE: NOTIFICATIC)N OF GRANT AWARD Compliance with Ordinance No. 03-9I, Section 7(l) Name of Grant Program: Ilawai'i County Start Living Healthy Campaign Grantor: State of Hawaii Department of Health County Grantee Department or Agency: Parks and Recreation Grant No. (IF KNOWN): Amount of Grant: $50,000.00 Amount of County Match: -0- County Revenue & Expenditure Account Numbers: revenue account 3305.22 expenditure account 010-500-5507.25-341 Grant Period (Commencement & Completion): 6/23/03 until complete Purpose of Grant: To develop the Hawaii County Start Living Healthy Campaign by planning and implementing at least one event to promote increased physical activity, comsumption of fruits and vegetables and reduction of tobacco products. Is final report required by grantor? [h] Yes ~ No Notification attached: [x] Yes ~ No, because Comm. Np,/ 2P Ref. Tos Ref. Dafe L 3 1 9(10't Forth NGA 6/OI .f 6r„~.~F ~9,R ~,959~9~ 6 ~ [I OG<~ LINDA LINGLE + CHIVOME L FUKINO, M.O. GOVERNOR OF HAWAII e p 4 DIRECTOR OF HEgLTH Pp Yq.e:aR. WV9.a STATE OF HAWAII DEPARTMENT OF HEALTH IR,eply, pleas9,e~9rto P.O. Box 3378 Fa, HONOLULU, HAWAII 96801-3378 NOTICE TO PROCEED DATE: June 23, 2003 TO: COUNTY OF HAWAII FROM: Fiscal Officer SUBJECT: Adm. Serv. Office Log No. 03-223 The official commencement date to proceed with your work or delivery is June 23, 2003. Completion: As specified in contract We will consider request(s) for extension of completion time only when submitted in writing, with full justification, to the Administrative Services Office prior to expiration of completion date. Further, any changes to the contract must be processed through the Administrative Services Office. CALVIN KUNIHISA Fiscal Officer Administrative Services Office c: CHD-HHI STATE OF HAWAII CONTRACT FOR GOODS AND SERVICES (IN THE FOLLOWING CATEGORIES: EXEMPT; SMALL PURCHASE; SOLE SOURCE; OR EMERGENC17 This Contract, executed on the respective dates indicated below, is effective as of the STATE's Notice to Proceed,20_,between Department Of Health (Insert name of scale deparmrenl, agency, booed or commusionJ State of Hawaii (hereinafter "STATE"), by its Director of Health (lnsol tide of person slgnmg for Smut (hereinafer "PROCUREMENT OFFICER"), whose address is lzso Punchbowl street, Honolulu, Hawaii 96813 and the County of Hawaii (]uen name oJcompony/person) (hereinafer "CONTRACTOR"), a body politic and corporate pnurl corporation, parmerrhip, joint venture, sole proprielorthip, or o~hn Iega/form of tM Cona•anar) under the laws of the State of Hawaii ,whose business address and taxpayer identification number are as follows: office of the Mayor, 25 Aupuni street, Room 215, Hilo, Hawaii 96720-4252 'Paxpayer I.D.# 99-6000567 RECITALS A. The STATE is in need of the goods or services, or both, (also referred to as "eoods and services"), described in this Contract and its attachments.' The CONTRACTOR is aereeable to providing the goods and services. B. This Contract is for (check one box): ® A procurement expenditure of public funds for goods and services that is otherwise exempt from public bidding as set forth in section ]03D-102, Hawaii Revised Statutes (HRS), and chapter 3-120, Hawaii Administrative Rules (HAR); or or ? (2) A small purchase procurement of goods and services as set forth in section 103D-305, HRS, and subchapter 8, chapter 3-122, HAR; or ? (3) A sole source procurement of goods and services as set forth in section 103D-306. HRS, and subchapter 9, chapter 3-122, HAR; or ? (4) An emergency procurement of goods and services as set forth in section 103D-307, HRS, and subchapter 10, chapter 3-122, HAR. I AGlSPO FORM-K(2) (1/Ol) ADM. SERV. OFFICE LOG N0. 03-223 s C. Money is available to fund this Contract pursuant to: (1) Ttem E-14 Act 259, 2001 H~L 679 as amended by Act 177, 2002 HSL, 640 pdrnr~ Srare iwrcu) Or (Z~ (IdennJy Federa(swrn) or both, in the following amourltS: State $50,000.00(Tobacco Settlement Funds) Federal $ -o- D. The agency's Chief Procurement Officer is Aaron S. Fujioka ~vho O has approved this procurement or ®is not required to approve this procurement. NOW, THEREFORE, in consideration of the promises contained in this Contract, the STATE and the CONTRACTOR agree as follows: 1. Scope of Services. The CONTRACTOR shall, in a proper and satisfactory manner as determined by the STATE, provide all the goods or services set forth in Attachment 1, which is hereby made a part of this Contract. 2. Compensation. The CONTRACTOR shall be compensated in a total amolurt not to exceed FIFTY THOU°AND AND NO/100 DOLLARS ($so,ooo.oo including approved costs incurred and taxes, according to the Compensation and Payment Schedule set forth in Attachment 2, which is hereby made a part of this Contract. 3. Bonds. The CONTRACTOR Ois required to provide tKlis not required to provide O a performance bond O a payment bond O a performance and payment bond in the amount of None DOLLARS N/A 4. Standazds of Conduct Declaration. The Standards of Conduct Declaration of the CONTRACTOR, is attached and is made a part of this Contract. 5. Other Terms and Conditions. The General Conditions and any Special Provisions are attached hereto and made apart of this Contract. In the event of a conflict between the General Conditions and the Special Provisions, the Special Provisions shall control. 6. Liquidated Damages. Liquidated damages shall be assessed in the amount of Not Applicable DOLLARS N/A ) per day. in accordance with the terms of pazagraph 9 of the General Conditions. ADM. SERV .OFFICE 7 AC/SPO FORM-K(2) (]/O]) LOG NO. 03-223 7. Notices. Any written notice required to be given by any party to this Contract shall be (a) delivered personally, or (b) sent by United States first class mail, postage prepaid. Notice required to be given to the Procurement Officer or the CONTRACTOR shall be sent to the respective address as indicated in this Contract. A notice shall be deemed to have been received three (3) days afrer mailing or at the time of actual receipt, whichever is eazlier. The CONTRACTOR is responsible for notifying the STATE in writing of any change of address. IN VIEW OF THE ABOVE, the parties execute this Contract by their signatures, on the dates below, to be effective as of the date first above written. STATE j~-~~-E-fit'-~'A-.~.m-~:~ ~ al4~rcru.eJ U~Chiyome L. Fukino,. M.D. y (Prrnr Nome) ' Director of Health (Prtnt Tide) JUiJ 2 3 ~~~0~ (Darel CONTRACTOR CORPORATE SEAL (If available) County of Hawaii Recottmy6~Yd Approv//;31: (~olCouracmr) ~ G~ lv,"CC~4.5c,' ~ Patel >c a G. Engelhard, Director Approved as to Form and Le iyy; (Srgnarure) pXE KAEfSU ~7 (Prtnr NnmeJ ~ l'~~ ji Deputy rporation Counsel MQ1pA~ Dlrettar ` r (error Tirle) JUN 17 2003 (Dare) APPROVED AS TO FORM: Deputy Atiomey`General 'Evidrnce o(authoriry of the CONTRACTOR'S rcpresrntativc to sign this Contract for the CONTRACTOR musi be anachcd. ADM , SEAN . OFFI CF 3 AC/SPO FORM-K(2) (1/O1) L06 N0.03-223