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Home My WebLink AboutCOM 0008.015 2002-2004 ~fY O• Harry Kim •f,:~'y" ~ William Takaba h1gyor Director Nancy E. Crawford A ui'wi Deputy Direcmr County of Hawaii Finance Department 25 Aupuni Street, Room 118 • Hilo, Hawaii 96720 Isos) 961-sz3a .pax tsos) 961-szaa 0 August 1, 2003 n ~ ~O cc-~ ~ ~C s The Honorable James Arakaki, Chairman, and Members of the Hawaii County Council ~ County of Hawaii z;- FJ 25 Aupuni Street ' Hilo, Hawaii 96720 - ca Dear Chairman Arakaki and Members of the County Council: SUBJECT: Transfer of Funds July 16 through July 31, 2003 Attached are two Reports of Transfers Authorized showing transfers made from July 16 through July 31, 2003. The first report shows transfers relating to the fiscal year ended June 30, 2003, and the second relates to the current fiscal year. Copies of the approved transfer forms are attached for reference. If you need further information, please contact the department that requested the transfer. Sincerely, Deanna Sako Controller Attachments Comm. No. v t Ref. Toed ~ Ref. Dafe.AUG O 4 ~nn~ o °o, o°, o° °o °o o° q O O O O O O~ N d0' O O X 0 0 a0 n N Q O ~ M M N M N ~ N O M d C 7 ~ ~ U a~i w ? $ O U ~ C O c ~ o3J o W m N N " ~ ~ o a 9 o a y o ~ mT-i E a~w~ °'ap m ~ 0 2 U= ~ p y > O) 7 LL ~ N a m = 9 N w` r°-w~dm'c°~ o m°oou`~oo O N s} V N ~ ~ O aOD c00 N N N ~O u7 LL1 N N ~ ~[7 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 ~O ~O O N W N O O~ ~ r ~ M Q Q M~ ch N O O N M O. 2~ ~ 2 U ~ ~ O ~ W W d N W ~ o~v,0~ -`0~0 O ~ `z O > ~ `m ~ J ~ O ~ api api d ny=~.c c c 3 E m 3 m m ~ o o~ w w? ~ ~ .y ~c U c S n. o o N °o o~ ry o s Q ~ n m o 0 o n m ~ LL~~ N N N N i0 ~O LL N h y 0 0O N p~ O ~ p~ > otJ U ~ U > N ~ > ~ w` ~ a' w a' v N ~ w ~ C ~ ~ ~ ~ ~ LL L ~ N Q O) . ~ ~ _ (/7 ~ N a m y N> 0 0 0 0 0 C .p O` ip ~ n o l0 ~ 6 N M F ~ `n 'n n n n w O r O ani @ z n n °n' m° W ~ ~ 0 0 0 0 c o 0 c 'o °o °o N Q ~ ~ O M d C 7 7 w a c g a Q c w w ~ ~`o E Y ~ Q a m V c YI j W ~ L N a rn 0 o r n N N O O O O C O O E °o °o M Q N N O O N th T lli ~ U O L N ~ O O ~ L_ Q ~ m _ C U J d 7 Q o LL ~ N a E o d LL N O ~ LL a d O Q fNf G a v d N .p ~ C O ~ ~ w LL d 7 C Q ~ W ~ ~ ~ d ~ i0 ~ N ~ 0 a N Q r w N C Z N d ~ Form #:A-102 COUNTY OF HAWAII Revised: 07/0'1 REQUEST TO TRANSFER FUNDS DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION: ADMINISTRATION CONTACT: ROBIN BADMAN PHONE: 961-8585 DATE: 06 / 30 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-671-567L01-011 SALARY & WAGES $ 37,800.00 010-671-5671.01-021 OVERTIME 2,400.00 010-671-5671.06-454 COMPUTER EQPT & SOFTWARE 1,800.00 TOTAL: $ 42,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-671-5671.02-341 MISCELLANEOUS CHARGES $42,000.00 _ _ TOTAL: $ 42,000.00 EXPLANATION (Provide complete explanation): 'TRANSFER OF AVAILABLE FUNDS NEEDED TO COVER DPW LABOR CHARGES FOR F[SCAL, PERSONNEL & PAYROLL ASSISTANCF. TO DEM FOR FY 2002-2003. FUNDS ARE AVAILABLE IN SALARY & WAGES DUE TO POSITIONS BEING FILLED LATER IN'I'HE FY, OVERTIME FUNDS AVAILABLE DUE TO STAFF TAKING THE CTO OPTION, AND COMPU"TER EQUIPMENT FUNDS AVAILABLE TO DUE LO~W~E,Rj~'~y~HAN ANTICI~P~A~TJED PC COSTS. SUBMITTED BY: i!~/v`im' "-'~~i ~~.~~-G~~ DATE: 7 / ~iS / ~1 Department Head **%h**h#%****k**********k***********%******f***kfi*#f####+#**#****i****4h1%%f#+#**#******h+h###%*#*******###+**4fh#*f ACTION: _ Recommend Approval _ Recommend Deferral _ Recommend Denial Signed: DATE: ~U~ 1 ~ /2~~3 _,}e~Dir ctor o Finan a 94- _ / Ap rovendn 1 D'n / Deferred Denied Signed: `~-~t/'d r DATE: 7/ ~w / D3 v;~ Mayor Transfer No. 7 7 Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: Research and Development DIVISION: CONTACT: Wendy PHONE: 961-8366 DATE: 07 / 15 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-161-5161.22-115 Miscellaneous Contractual Service $ 1,500.00 TOTAL: $ 1 500 00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-161-5161.60-115 Miscellaneous Contractual Service $ 1,500.00 TOTAL: $ 1 500 00 EXPLANATION (Provide complete explanation): Transfer funds from [he Agriculture program to the Tourism program to cover shortage to award Destination Kona contract (contract amount $10,000) for fiscal year 2002-2003. SUBMITTED BY: ~ DATE: c ~ / 15 / u ~ Department Head k#*###***k********}####}**********}}*******###k**fi***###**#fi#*####*#**#**}}##}**#*#i}fifi*}##}***#i}**#*t}***}#}fi**#}k* ACTION: Recommend Approval _ Recommend Deferral Recommend Denial Signed: DATE: '~UL/ 1 ~ ~~~3 it ctor of Fi ance g~- 1Ap roved n 0~~, / _ Deferred _ Denied Signed: ~~`~~{~~>vt/bY DATE: ~ / / 6 3 _ Mayor Transfer No. 78 Form tt:n-1oz COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION CONTACT: DIANE M.SH[RO PHONE: 961-8463 DATE: 06 / 20 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020-801-5802.04-341 FICA EMPLOYER SHARE - HWY $ 33,000.00 _ TOTAL: $ 33,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 020-801-5802.08-341 EMPLOYEE HEALTH PLANS - HWY $ 33,000.00 _ TOTAL: $ 33,000.00 EXPLANATION (Provide complete explanation): EMPLOYER FICA BENEFITS AVAILABLE (LESS THAN ANTICIPATED CHARGES) TO COVER HIGHER THAN ANTICIPATED EMPLOYEE HEALTH PLANS BENEFITS. SUBMITTED BY: C• ~c~~ DATE: 7 / « / ~3 Department Head iii++*****+}}#}}}+##}}}#irt}~k}}i+*}* ++++++++#k##*+*+#*i+*++}+++i+++#++#++#++#+###+}rt%i+**i#+*+++#*##+#}k*++%iii+i++Y ACTION: _ Recommend Approval Recommend Deferral _ Recommend Denial Signed: DATE: _ ~U~/_i ~ ?p~3 irector of Fii ance T' Ap roved _ Deferred _ Denied 'li~a3 Signed: DATE: / / ACTING Mayor Transfer No. ~y / i'. ,i Form#:A-102 COUNTY OF HAWAII Revised: 07101 REQUEST TO TRANSFER FUNDS DEPARTMENT: Environmental Management DIVISION: Solid Waste CONTACT: Barbara Bell PHONE: 961-8083 DATE: 7 / 17 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085-601-5604.01-01 l Landfills -Salaries & Wages $ 138,000.00 085-601-5604.52-109 W. Hi Landfills -Eqpt Repairs & 2,800.00 Maintenance _ TOTAL: $ 140,800.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 085-601-5604.02-228 Landfills - MV / Hvy Eqpt Parts/Supplies $ 80,000.00 085-601-5604.02-229 Landfills -Bldg & Constr Materials 58,000.00 085-601-5604.51-021 W. Hi Landfills -Overtime S&W 2,800.00 TOTAL: $ 140,800.00 EXPLANATION (Provide complete explanation): Ol 1 -Funds are available due to vacant positions no[ filled during the fiscal year. 109 -Funds are available since less repairs were required during the fiscal year as compared with budge[ estimate. 228 -Funds are needed due to Solid Waste Division's aged heavy equipment, which required expenditures for major end components such as remanufactured truck engine and steel panels to repair refuse trailers. 229 -Funds are needed since additional landfill cover material was uitilized during the fiscal year to be in compliance with Department of Health regulations. 02 ] -Funds are needed due more overtime was required as compared to the budget since W. Hawaii staff assisted Kona SWD due to personnel shortage. SUBMITTED BY:~~j°~1~~~~ DATE: 7 / ~z l ~ Department Head QJJ }tR*****#**R*#* **#*t*t*t***#****fifik**}}}}*#i}iiii**###}4}*}}***}****}*#}ff##}}}}#fi}#i##*###}***fi*fi***fifi**fi*#*}4}*}*} ACTION: Recommend Approval Recommend Deferral _ Recommend Denial Signed: DATE: - ~Vy 2 4 ~D3 Director of Finance fyL ~ Approved _ Deferred Denied Signed: ~~~„Ol DATE:., ~ Mayor Transfer No. 80 ~ ZSL'o Form #:A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PUBLIC WORKS DIVISION: ADMINISTRATION CONTACT: DANE M. SHIRO PHONE: 961-8463 DATE: 06 / 30 / 03 FISCAL PERIOD: July 1, 20 02 to June 30, 20 03 FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-171-5171.21-O1 l BLD R & M - S&W $ 34,120.00 010-183-5183.02-102 ENG[NEF.RING -TELEPHONE 725.00 TOTAL: $ 34,845.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-231-5232.01-021 BLD[NSPECTION-OVERTIME $34,120.00 010-231-5231.02-102 CONSTR INSPECTION -TELEPHONE 725.00 TOTAL: $ 34,845.00 EXPLANATION (Provide complete explanation): FUNDS AVAILABLE IN BLD R&M-S&W DUE TO VACANT POSITIONS TO COVER INCREASE IN BLDG INSPECTION OVERTIME FOR JOBS[TE INSPECTIONS. FUNDS AVA[IABLE IN ENGINEERING ADMIN TELEPHONE ACCOUNT DUE TO REDUCTION OF PROJECT ENGINEER CELLPHONE USAGE CHARGES TO COVER INCREASE OF CONSTRUCTION INSPECTORS' CEI,LPHONE USAGE TIME CHARGES ON NEW REPLACEMENT CELLPHONES ON COIJN'LY AT&T CELLPHONE FI,F,ET PLAN. SUBMITTED BY: ~`--4- G ~"''G~' DATE.: ~ l $ l of Department Head }#}}**k*k#*### ##i#######~*###**h#######k**#***#**k*#k#*###k******##***k***khh}#hhi####h#ii#ii######*###**#h*k##h# ACTION: Recommend Approval Recommend Deferral _ Recommend Denial Signed: DATE:_ CJ7 / a`f-l ~3-. Director of Finance _/Approved _ Deferred Denied Signed: ~ DATE: _ ~ / ~ / O 3 Mayor Transfer No. 81 I Form#'.A-102 COUNTY OF HAWAII Revised: 07/01 REQUEST TO TRANSFER FUNDS DEPARTMENT: PROSECUTING ATTORNEY DIVISION: HILO CONTACT: JUDY /NANCY PHONE: 961-0466 DATE: 07 / 21 / 03 FISCAL PERIOD: July 1, 20 03 to June 30, 20 04 FROM ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-271-5271.02-1 15 M[SC CONTRACT SERVICES $ 55,000.00 TOTAL: $ 55,000.00 TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT 010-271-5271.09-454 COMPUTF,R EQUIPMENT & SOFTWARE $ 55,000.00 TOTAL: $ 55,000.00 EXPLANATION (Provide complete explanation): fransfering equipment portion of Wang migration case tracking system to equipment account. SUBMITTED BY: ~ DATE'. ~ / = / / 03 Department Head ACTION: ~ecommend Approval Recommend Deferral _ Recommend Denial Signed((: DATE: JUL/ 2 1 Z~L3 Director of Finance ~ Approv(e~d~ ~ ~(l~~ _ Deferred _ Denied Signed. ~~~1/V`~1~ DATE: ~ i l (~3 Mayor Transfer No. 2