HomeMy WebLinkAboutCOM 0312.001 2002-2004 Fiscal and Resource Enterprise System for Hawaii County
(FRESH)
FRESH FACTS
FRESH Steering Committee
Nancy Crawford, Finance RE¢ervAr
Clayton Yugawa, Data Systems _ s
Charlotte Masaki, Civil Service pau-_.._ g~9~`~j
David Haswell, Data Systems bounty Coundl Fc
Deanna Salo, Accounts
Diane Shiro, Public Works
G.A. Rock, Data Systems
Gary Takamura, Budget
Gary Tom, Budget
Glenn Yamane, Housing
Bill Gray, Purchasing
Pam Mizuno, Parks & Recreation
Sandy Tokeshi, Police
Sheila Cadaoas, Data Systems
RFP Selection Committee
Nancy Crawford
Deanna Sako
Sheila Cadaoas
Vendors Submitting Proposals
Commercial Data Systems /Oracle
Deloitte & Touche / J.D. Edwards
Core Business (Cashiering only)
Ceridian (HR/Payroll only)
Eden Systems
EpicEdge / PeopleSoft
GEMS
Intuit
Mitchell Humphrey /High Line Corp
Munis
Protean Technologies / Navision
Sungard Bi-Tech
Vendors After 2rd Round Elimination
Eden i
GEMS Comm. No.
Munis Ref. Tom
Ref. Date All(; 1 9 2(]03
Schedule -Attached
Selected Vendor
Eden Systems, Inc.
Seattle, Washington
Exclusively focused on local government
Over 20 years in business
Approximately 200 clients
Over 100 employees
The Product
InForum Gold
Native Windows applications
Modules
General Ledger/ Accounts Payable/ Purchasing/Financial Reporting
Budget
Cash Management
Payroll
Billing/Accounts Receivable
Grant Management/Project Costing
Fixed Assets
Inventory
Personnel/HR
Special Assessment
Fiscal and Resource Enterprise System for Hawaii County
(FRESH)
Project Schedule
Target Date FRESH Steps
10/03/01 First Meeting of the FRESH committee
06/01/02 Request For Information Deadline
08/12/02 Completion of Survey Forms for all system requirements
09/10/02 Finance Committee's Review of Multi-Year Resolution
09/12/02 FRESH Start: Kick-off Meeting with Departments
Distribution of Survey Forms
09/30/02 Deadline for Responses from Departments
12/31/02 Issue Request for Proposals
03/07/03 RFP Response Deadline
05/27/03- Scripted Demonstrations by Three Finalist Vendors
06/03/03
06/23/03- Site Visits to Installations of Three Finalist Vendors
06/25/03
08/04/03 Deadline for Best and Final Offers
08/11/03 Vendor Selected and Award Announced
09/04/03 Council Approval of Multi-Year Lease Agreement
09/30/03 Complete Contract
10/15/03 Vendor's Implementation Kickoff Meeting
System Setup & Configuration
Data Conversion
System Reconciliation
Testing
Training
06/30/04 Completion of Conversion for Central System
12/31/04 Completion of Conversion -Other Components