HomeMy WebLinkAboutCOM 0008.016 2002-2004 YY OI y~
Harry Kim y
William Takaba
Mnyor ! ~ ~ Dvecfar
•ri•`` Nanc E. Crawford
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Deputy Dtreetor
County of Hawaii
Finance Department
25 Aupuni Street, Room 118 • Hilo, Hawaff 96720 O
(808) 961-8234 • Fax (808) 961-8248 ~ C.J
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August 21, 2003
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The Honorable James Arakaki, Chairman,
and Members of the Hawaii County Council = r~v
County of Hawaii
25 Aupuni Street
Hilo, Hawaii 96720
Dear Chairman Arakaki and Members of the County Council:
SUBJECT: Transfer of Funds
August 1 through August 15, 2003
Attached is a Report of Transfers Authorized showing transfers made from August 1
through August 15, 2003. These transfers are for the fiscal year ended June 30, 2003.
Copies of the approved transfer forms are attached for reference.
If you need further information, please contact the department that requested the transfer.
Sincerely,
~ ~4'r- ~ ~ ;~1~~
Deanna Sako
Controller
Attachments
Cen+m. No.
Ref. To:
Ref. Uate aIIG 2 i lan3
Report of Transfers Authorized For the period: August 1 through August 15, 2003 (For Fiscal Year Ended June 30, 2003)
Transfer Date
No. Approved Fund Dept. From: Amount To: Amount
82 8/6/03 Solid Waste Env Mgmt 5604.01 Landfills S&W 5,200.00 5802.81 Landfills -Pension Accum - SW 3,020.00
5802.84 FICA Employer Share - LF 12,500.00 5802.82 Pension Accum -PWHL 550.00
5802.85 FICA Employer Share -PWHL 1,450.00 5802.88 Employee Health Plans - LF 3,830.00
5802.89 Employee Health Plans -PWHL 4,050.00
5911.93 Workers Compensation - SW 7,700.00
83 8/11/03 General Aging 5411.01 Office of Aging S&W 92.00 5411.02 Office of Aging OCE 92.00
5411.10 Area Plan on Aging OCE 6,521.00 5411.09 Area Plan on Aging S&W 6,521.00
84 8/14/03 General Fire 5221.01 Fire Protection S8W 13,700.00 5221.02 Fire Protection OCE 10,600.00
5226.01 Tmg & Vol Fire S&W 3,100.00
39,463.00 39,463.00
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: ENVIRONMENTAL MANAGEMENT DIVISION: SOLID WASTE
CONTACT: ROBINBAUMAN _ PHONE: 961-8585 DATE: 08 / 04 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-601-5604.01-011 Landfills -Salaries & Wages $ 5,200.00
085-801-5802.84-341 Landfills-FICA Employer Share-Misc. Chgs 12,500.00
085-801-5802.85-341 PWHL-FICA Employer Share-Misc. Chgs 1,450.00
TOTAL: $19,IS0.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
085-801-5802.81-341 Landfills -Pension Accum. -Misc. Chgs $3,020.00
085-801-5802.82-341 PWHL -Pension Accum. -Misc. Chgs 550.00
085-801-5802.88-341 Landfills -Emp. Health Plan -Misc. Chgs 3,830.00
085-801-5802.89-341 PWHI, -Emp. Health Plan -Misc. Chgs 4,050.00
085-911-5911.93-341 Worker's Comp 7,700.00
TOTAL; $19,150.00
EXPLANATION (Provide complete explanation):
Landfills S&W, Landfills FICA, and PWHL FICA -Funds are available due to vacant positions not filled during
the fiscal year.
Pension, Employee Health Plan and Worker's Camp -Funds are needed to cover actual benefit costs that were
higher than anticipated.
SUBMITTED BY: i~~~'~-- DATE: o / 3
Department Head
*#**#*#####i********ii#*******#*4***#**ii##****#*##******#4###*****###******##****#4****##**#**#4****##*i***#4****#**
ACTION: ~ Recommend Approval Recommend Deferral Recomme(;nd Denial
Signed: DATE: A~_`J 5 ~OD3
Director of Finance
Approved _ Deferred _ Denied
Signed: ~/-'I~~`~-~N d r'~ DATE: ~3 / 6 /_a ~
Mayor
Transfer No. 82
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Form#:A-1oz COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: OFFICE OF AGING DIVISION:
CONTACT: Brenda J.Isa _ PHONE: 961-8600 DATE: 08 / 07 / 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
~ ~ 010-41 I-541 I.OI-Ol 1 Office of Aging S&W $ 92.00
~y 010-411-5411.10-1 15 Areu Plan on Aging OCE $ 6,521.00
- TOTAL: $_6,613.00
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
~ ~ 010-411-541 1.02-102 Office of Aging OCE $ 92 00
X12 010-41 I-541 1.09-O1 I Area Plan on Aging S&W $6,521.00
_ TOTAL: $ 6,613.00
EXPLANATION (Provide complete explanation):
Item #1 Extra fund in S&W due to delay in hiring of personnel; unanticipated charges to telephone account.
Item #2 Transfer is needed for Federally funded contractual hire paid through S&W instead of OCE.
~Cc~~~
SUBMIT ~~L DATE: ! /
Department Head
ACTION: Recommend Approval _ Recommend Deferral _ Recomme(;nd Denial
Signed: DATE- p~y 8 X003
Director of Finance
- Approved ~ _ Deferred _ D~lenied
Signed: U'^"'Ir DATE: U/ / 03
J=.~ Mayor
Transfer No 83
Form #:A-102 COUNTY OF HAWAII
Revised: 07/01
REQUEST TO TRANSFER FUNDS
DEPARTMENT: FII2E DIVISION: FIRE PROTECTION
CONTACT: Gerald Makino PHONE: 969-7912 DATE: 08 (12 ! 03
FISCAL PERIOD: July 1, 20 02 to June 30, 20 03
FROM: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.01-0] 1 Fire Protection -Regular S&W $ 13,700
TOTAL: $ 13 700
TO: ACCOUNT NUMBER ACCOUNT TITLE AMOUNT
010-221-5221.02-220 Fire Protection - OCE -Provisions/Meals $ 10,600
010-221-5226.01-099 Tmg & Vol Fire - Misc. S & W 3,100
TOTAL: $ 13,700
EXPLANATION (Provide complete explanation):
Sufficient funds remain in the Fire Protection S&W account to fund this transfer due to position vacancies.
Supplemental funds are needed to fund additional requirements for Firefighter Provisions/Meals mandated by
the union contract The requirement increased from $6.50 to $7.00 per meal and could not be anticipated in a
"status-quo" budget.
Additional funds are needed in Tmg & Vol Fire S&W account to pay for temporary assignment claims for a
Captain on temporary assignment to a vacant Battalion Chief position in the Auxiliary Services Division.
AUG 1 3 2003
SUBMITTED BY: ~ DATE: / /
epartment Head
****##*###*#*t* k*##**#*****##*t#**##**##**#**#*k*#***##***k*****##k*#k*****#**#**********#*###**###
ACTION: Recommend Approval Recommend Deferral Recommend Denial
- -
signed: DATE: AUG/ 1 42003
Director of Finance
_ ~ Approvped~~ ~ ~ `Deferred _ ~D/enied' II
Signed: ~\~~r~~^N b DATE: O / ~ `Y / b 3
Mayor
Transfer No. 84