HomeMy WebLinkAboutCOM 0337.000 2002-2004 r!",•";~
harry Kim William Takaba
Mnvor OD(r'eclor
W
n ~y E. Crawford
••~~r~oi~n~'~~ OQ 'tlePu[~~eetar
~ C,
S
County of Hawaii _
Finance Department - ~ ~
~ ;
25 Aupuw Street, Room I I8 • Hilo, Hawaii 96720 - ~ ~
(808) 961-8234 • Fax (808) 961-8248 _ fV
N
September 3, 2003
Honorable James Arakaki, Chairperson and
Members of the County Council
Hawaii County Council
25 Aupuni Street
Hilo, Hawaii 96720
Re: Resolution Creating Positions
Enclosed is a resolution creating a Housing and Community Development Specialist IV
position and a Housing and Community Development Specialist III position for the
Office of Housing and Community Development (OHCD). These positions are needed
to adequately meet the demands of the new U.S. Department of Housing and Urban
Development's Family Self-Sufficiency and Homeownership programs, and of the
additional 100 housing choice vouchers recently awarded to OHCD. The OHCD has
also applied for 50 Mainstream Vouchers, which are targeted to provide housing
assistance for Persons with Disabilities.
If there are any questions, please do not hesitate to call the Office of Housing and
Community Development.
Y(/Vv~tA '1
William Takaba
Director of Finance
APPROVED:
~
Harry Kim
Mayor Comm. No.
Ref. To:
EnC. Ref. Date
cc: OHCD
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Office of Management - OHCD DATE: 08/21/03
STAFF CONTACT: Edwin S. Taira PHONE: 961-8379
A. REQUEST:
for the Existing Housing Division, a new Housing and Community Development Specialist IV, SR-22
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED)
The OHCD is required by the U. S. Department of Housing and Urban Development (HUD) to develop and
implement both the Family Self-Sufficiency and Homeownership Programs. Program requirements are new.
The OHCD became aware of the requirements after the completion of the budgetary process for the current
fiscal year.
SIGNED: ; c,.---- DATE: ~7`r.~~7::
Department Head
Form B-52
7/18/91
DEPARTMENT OF FINANCE
REQUEST FOR COUNCIL ACTION
DEPARTMENT: Office of Mana eme~t - OHCD DATE: 08/21!03
STAFF CONTACT: Edwin S. Taira PHONE: 961-8379
A. REQUEST:
for the Existing Housing Division, a new Housing and Community Development Specialist III, SR 20
B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDEDI
The OHCD was awarded an additional 100 Housing Choice vouchers as of June 30, 2003, due to a change
in ownership of the Hilo Val Hala Apartments. The OHCD is required under program requirements to provide
Housing Assistance services to those families affected. In addition, the OHCD has applied for 50
Mainstream Vouchers, which are targeted to provide housing assistance for Persons with Disabilities.
The award was done after the completion of the budgetary process for the current fiscal year.
i
SIGNED: ~ _ DATE: ~ ~ ,
Department Head
•
REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS
TO: MANAGING DIRECTOR DATE: AUG 8 2003
FROM: DEPARTMENT: Office of Management
DIVISION/BRANCH: Office of Housing 8, Community Development
REQUEST:
® NEW POSITION ca
TITLE PAY GRADE
? REALLOCATION
POS.NO. CURRENT TITLE PAY GRADE
PROPOSED TITLE PAY GRADE
? OTHER
Icrwnge ~n AE. transfer, etc.l POS. NO. CURRENT TITLE PAY GRADE
COMMENTS:
New position in Existing Housing Division is for the new Family Self-Sufficiency and
Homeownership programs.
T5A7'L~ ~
e
APPROVED ? DISAPPROVED
~ ~i
MANAGING DIRECTOR DATE
DCS CP-005 (2/9311 I 1 /93/ (7/0 I ~
NEW POSITION INFORMATION FORM
Department: Office of Management Date: AOG 0 2003
Division/Branch: Office of Housinc7 and Community Development
# of Similar
Pay Fund Pos. in
Class Title Grade Sala Source De t.
Housing and Community SR 22 $37,464 152-461- 0
Development Specialist IV 5466.01-
011
l . Give reasons how new duties arose (statutes enacted, ordinances, newly
authorized programs, basis for increased workloads, etc.):
Hawaii County is required by the U. S. Department of Housing and Urban
Development (HUD) to develop and implement both the Family Self Sufficiency and
Homeownership programs.
2. Can new duties be assigned to existing positions or handled in other way such as
short term contracts, etc.
No. The current staff of housing specialists is unable to dedicate the hours needed
to develop and implement the new programs without hindering their current case
management load.
3. How will new position increase the efficiency/effectiveness of operations? (Use
productivity measurements where possible.):
The new position will enable the Existing Housing Division to meet its program
requirements.
4. Alternatives that were considered in lieu of new position. (Have technological
changes been considered?)
The OHCD has considered all alternatives in lieu of requesting for a new position.
New Position Form • •
Page 2
5. Why were manpower needs not planned through budgetary process?
Program requirements are new; we were made aware of the requirements after the
completion of the budgetary process for the current fiscal year.
6. list other rationale or pertinent statements and data:
The Section 8 Tenant Based Rental Assistance program is currently self sufficient. The
additional staff requested is needed to develop and implement the FFS and
Homeownership Programs. In addition, the staff is needed to maintain alease-up
rate of approximately 98% of the total allocation received annually. The OHCD must
implement the new programs and maintain the lease-up rate to maximize the
amount of subsidies the County can receive from HUD. In addition, the amount of
administrative fees earned to operate the program is directly related to the lease-up
rate.
DCS CP-002 (2/91)
EPARTMENT OF CIVIL SERVICE LOCATION
COUNTY OF HAWAII Dept. OHCD
1. Position No. Div. or Bur. Housing
POSITION DESCRIPTION FORM section Existing Housing
Type: Civil Service ? Exempt ® Geog. Loc South Hilo
Permanent ? Temporary
Full-Time ® Part-Time ?
2. FOR CIVIL SERVICE USE ONLY
Allocation Class Salary Range Effective Date
_ Approved: Date By:
Authority Date Director of Personnel
g, DUTIES OF THE POSITION
list each duty assigned to tha positon separately. Arrange these duties in bgiwl order beginning with Uwse performed most frequently and followed by those performed occasionally.
Be clear, complete, and wncise. Sddc to statements of fad; avoid the use of vague of general terms. Give an estimate of the average arrount of tlme spent in performing eaU major
dory. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when Nese changes occured. It more space is
needed, use a blank sheet and attach to this form.
3hoW
~~a
The Housing and Community Development Specialist IV works under the general supervision of the Housing and of time
Community Development Specialist VI and performs difficult and varied program, project planning, implementation
and coordination as follows:
Program Development and Implementation (1,2,3)
This position is responsible for the County's development, implementation, day-to-day operation and coordination of 25%
the Hawaii County Family Self-Sufficiency Program (FSS) and Homeownership Programs, and must exercise
independent judgment in carrying out the goals and objectives of the federally funded programs.
1. Responsible for developing and implementing the County's FSS and Homeownership Programs as required
by the Department of Housing and Urban Development (HUD) in connection with the Section 8 Existing Housing
Program, including assisting with the completion and approval of all required amendments to the Rules and
Regulations of the Office of Housing and Community Development (Admin Rules) and the Hawai i County Housing
Agency Annual Plan (PHA Plan).
2. Responsible for the preparation and submittal of the FSS Program and Homeownership Action Plan and any
amendments thereof to all required county, state and federal agencies.
3. Responsible for the creation of the Program Coordinating Committee (PCC) and the coordination of its
activities for the FSS Program.
4. Represents the County in all FSS and Homeownership program related contacts with State, Federal, non-
profit and private agencies and organizations.
(continued)
4. SUPERVISION RECEIVED Give the position no. and title of immediate supervisor of this position.
Position Number Title
5. SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart
Position No. Title Nature of Supervision
DCS CP-001 (2/90)
6. Present Class Pay Grade
7. REQUESTED ACTION
New Position-Initial Allocation X Change in Duties and Responsibilities-Reallocation ? Redescdption -Review ? EffecSve Date 09/01 /03
Requested Class Allocation Housing & Community Development Specialist IV Pay Grade SR-22
8. CERTIFICATION OF EMPLOYEE The duties & responsibilities dascdbed above are accurate and complete.
Employee's Name (Print)
Employee's Signature Date
9 STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision, which you exercise over this position.
b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and
the qualifications a new employee must bring to the position rather than the qualifications of the employee who now
occu ies it.
Education -General Basic Qualifications Necessary for Work Pertormance
Circle hi hest ear Elements and Hi h School 1 2 3 4 5 6 7 8 9 1 0 1 1
S ecial or Professional: Colle e 1 2 3 (4) 1 2 3 Kind:
Work Experience-Kind (see attached)
and length in years
Knowledge skills and (see attached)
abilities:
Physical requirements: (see attached)
Licenses or certificates required: (see attached)
10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certif that the above statements are accurate and complete.
Immediate Supervisor's Signature _ Date 8 vZ a o3
11. CERTIFICATION OF DIVISION HEAD l certify that the ab//o//vi~e s~~ta77t~~ements are accurate and completpe.
Division Head's Signature __~~I~GG1fnd'cty Date J r~o1 Q~J
12. CERTIFICATION OF DEPARTMENT HEAD Iy/certify that the above statements are accurate and complete. ~ ~
Department Head's Signature Date d>~!/U~ S
Distribution: Ori final -Civil Service; 1"co - De artment; 2ntl Co - Em to ee
Program Coordination (1,2,3)
Represents the County in coordinating all FSS and Homeownership Program
activities. Solicit and obtain commitments from community agencies for 20%
resources and coordinates the provision of services. Identifies and minimizes
duplication of services and certify to HUD same. Maintain productive working
relationships with service providers. Conduct field visits and ongoing outreach
to active and potential FSS and Homeownership provider agencies and
organizations in the community.
Case Management (1,2,3)
Develop FSS and Homeownership participant individual action plans as required
by program rules. Develops, modifies and assesses programs in meeting long 20%
and short-term participation goals of clients. Conducts interviews to determine
participation progress and update action plan. Counsels and provides crisis
intervention.
Program and Client Reports (1,2,3)
Maintains records of pertinent related information and compiles required reports.
Collects data, maintains files of tenant action plans, resource materials/referrals,
homeownership participants, investigative documentation, and required 10%
paperwork relating to housing inspections and damage claims. Prepares and
distributes own correspondence relating to various aspects of the housing
program. Prepares and submits monthly activity report following established
procedures.
Orientation /Outreach /Training (1,2,3)
Conducts FSS and Homeownership Program orientation to Section 8 participants,
staff and other interested government, private and non-profit agencies. Outreach 15%
to the general community as needed and conducts staff training. Develop
marketing materials and participate in community-related events to promote program.
Supervision (1,2,3)
May supervise and schedule the work of FSS and Homeownership Program staff. 5%
Other (1,2,3)
Keeps abreast of new and amended county, state and federal regulations and
statutes that may be pertinent to the housing program. 5%
Assist management in the development and preparation of appropriate grant
applications. Works with various agencies and funding sources to obtain and/or
review information regarding funding opportunities. Assist in the development
of applicable grant applications.
Performs other essential duties and tasks as assigned.
DCS CP-0Ot (2/90)
Minimum Qualification a uirements: •
TRAINING AND EXPERIENCE:
A combination of education and experience substantially equivalent to graduation from an
accredited college or university with major work in public or business administration,
economics, psychology, social work, or a related field, and
WORK EXPERIENCE -KIND AND LENGTH IN YEARS:
Three years of professional work experience in property management, case management,
or determining eligibility, interviewing, and assessing the needs of clientele under public or
social assistance programs, in accordance with applicable standards, regulations and/or
policies, two of which shall have been in determining eligibility for housing/rental assistance
benefits, included or supplemented by one year of supervisory experience.
Applicants for Housing and Community Development Specialist IV must demonstrate
possession of supervisory aptitude which is the demonstration of aptitude or potential for the
performance of supervisory duties through successful completion of regular or special
assignments which involve some supervisory responsibilities or aspects, by serving as a
group or team leader, or in similar work in which opportunities for demonstrating supervisory
capabilities exists; by completion of training courses in supervision accompanied by
application of supervisory skills in work assignments; or by favorable appraisals by a
supervisor indicating the possession of supervisory potential.
LICENSE REQUIREMENT:
Possession of a valid State of Hawaii driver's license (Class 3) or any other comparable
valid driver's license.
KNOWLEDGE. SKILLS AND ABILITIES
Knowledge of: principles and practices of public administration and social services;
interviewing techniques; Federal, State, or local laws applicable to the functional area
assigned; principles and practices of supervision; public relations; research and statistical
methods; report writing.
Ability to: read, comprehend, interpret and apply principles, methods, techniques, rules,
regulations, policies and procedures applicable to the functional area assigned; plan,
assign, coordinate, and review the work of subordinates; evaluate programs and make
recommendations for improvements; obtain and analyze data; maintain records; present
ideas clearly, concisely and effectively, orally and/or in writing; deal tactfully and effectively
with others.
PHYSICAL REQUIREMENTS
Persons seeking appointment to positions in this class must meet the health and physical
condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouain4: Light
Key:
(t) The performance of this function is the reason that the job exists.
(2) The number of other employees available to perform this function is limited.
(3) This function is specialized, and employee is hired for special expertise or
ability to perform this function.
DCS CP-001 (2/90)
SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE
l . COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. New (If no position number
indicate "new'.)
a) New monthly salary $ 3.122
b) Present monthly salary specifically included in
FY budget (If NOT BUDGETED, INDICATE -0-) $ -0-
c) Net funds required (Item "a" minus Item "b") $ 3,122
d) Remaining number of months in current fiscal year 10
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 31,220
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)Z federal
b) Funds are budgeted in account number: 152-461-5466.01-O1 l
c) Funds are available in account number: 152-461.5466.01-O1 l
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-91 1-5911.70-341 Provision for Reallocation $ 31,220
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
for the classification action as requested.
Department He,Q Da
DCS CP-004 (Z/93) Rev. 8/94; 8/97
REQUEST FOR ORGANIZATIONAL CHANGES AND/OR POSITION ACTIONS
TO: MANAGING DIRECTOR DATE: ` ~ 2!>03
FROM: DEPARTMENT: nfficP of Management
DIVISION/BRANCH: Office of Housing & Community Development
REQUEST: '
® NEW POSRION III c~~n
TffLE PAY GRADE
? REALLOCATION
POS.NO. CURRENT TITLE PAY GRADE
PROPOSED TITLE PAY GRADE
? O7HER
Icnanpe h ftE hxdec Nc) POS. NO. CURRENT TITLE PAY GRADE
COMMENTS:
New position in Existing Housing Division to maintain alease-up rate and to manage
recent award of 100 additional vouchers for Hilo Vdl Hala. OHCD has applied for 50
additional mainstream vouchers for housing assistance for Persons with Disabilities.
/,L~
S ~ ,~p0 'a 2
APPROVED ? DISAPPROVED
MANAGING DIRECTOR DATE
NEW POSITION INFORMATION FORM
Department: Office of Management Date: 08/08/03
Division/Branch: Office of Housing and Community Development
# of Similar
Pay Fund Pos. in
Class Title Grade Sala Source De t.
Housing and Community SR 20 $34,632 152-461- 8
Development Specialist III 5466.01-
011
l . Give reasons how new duties arose (statutes enacted, ordinances, newly
authorized programs, basis for increased workloads, etc.:
Effective June 30, 2003, the OHCD was awarded an additional 100 Housing Choice
Vouchers due to a change in ownership of the Hilo Val Hala Apartments. The OHCD
is required, under program requirements, to provide Housing Assistance services to
those families affected. In addition, the OHCD has applied for to Mainstream
Vouchers, which are targeted to provide housing assistance for Persons with
Disabilities.
2. Can new duties be assigned to existing positions or handled in other way such as
short term contracts, etc.
No. The current staff is unable to keep up with the daily demands of over 2,500 case
management files.
3. How will new position increase the efficiency/effectiveness of operations? (Use
productivity measurements where possible.):
The new position will enable the Existing Housing Division to meet its program
requirements.
4. Alternatives that were considered in lieu of new position. (Have technological
changes been considered?)
The OHCD has considered all alternatives in lieu of requesting for a new position.
New Position Form • •
Page 2
5. Why were manpower needs not planned through budgetary process?
The award of additional vouchers was done after the completion of the budgetary
process for current fiscal year.
6. List other rationale or pertinent statements and data:
The Section 8 Tenant Based Rental Assistance program is currently self sufficient. The
additional staff requested is needed to maintain alease-up rate of approximately
98~ of the total allocation received annually. The OHCD must implement the new
programs and maintain the lease-up rate to maximize the amount of subsidies the
County can receive from HUD. In addition, the amount of administrative fees
earned to operate the program is directly related to the lease-up rate.
ocs cv-ooz ~z/93)
.DEPARTMENT OF CIVIL SERVICE • LOCATION
COUNTY OF HAWAII Office of
Dept. Management
1. Position No. Div. or Bur. Hsg. & Comm. Dev.
POSITION DESCRIPTION FORM section Existing Housing
Type: Civil Service ? Exempt ® Geog. Loc South Hilo
Permanent ® Temporary ?
Full-Time ® Part-Time ?
2. FOR CIVIL SERVICE USE ONLY
Allocation Class Salary Range Effective Date
_ Approved: Date By:
Authority Date Director of Personnel
3, DUTIES OF THE POSITION
List each tluty assigned to the position separately. Artange these duties In logical order beginning with those performed most frequently and followed by those performed occasionally.
Be dear, mmplele, and conUSe. Stick to statements of tad; avoid the use of vague of general terms. Give en estimate of the average amount of time spent in performing eaU major
duty. If a reallocation of the position is requested, show the exad changes in duties, reasons for Mese changes and the axad date when these changes occurted. If more space is
needed. use a blank sheet and etiach to this forth.
Show
The Housing and Community Development Specialist III (Housing Specialist III) works under the general of time
supervision of the Housing Specialist V and performs moderately difficult and complex work in the reviewing,
evaluating and processing of applications for rental assistance; conducts annual and interim reviews of rental
assistance participant's circumstances; and may assist in special claims and fraud investigation. Tasks include but
are not limited to the fallowing:
1. Conducting individual and group interviews and meeting with families and landlords to obtain information and to 25%
describe, explain and interpret program procedures, obligations, rights, requirements, forms, and documents.
Describing roles and responsibilities of all parties. Preparing all correspondence with landlords and participants to
interpret rights and procedures and explain violations of program obligations. (ADA 1,3)
2. Completing all necessary paperwork in the form of records, reports, logs, files and preparing for electronic 20%
transmission of necessary program data to federal agencies. (ADA 1,3)
3. Collecting, verifying and analyzing data to determine family eligibility. Is familiar with the computing of rental and 10%
utility allowance portions in compliance with complex and varying regulations. (ADA 1,3)
4. Reviewing and negotiating leases with tenants and landlords including fair and comparable rents, Housing Quality 10%
Standards and additional provisions to the lease. (ADA 1,3)
5. Mediating, trouble shooting and resolving disputes to prevent program abuse and damages by counseling and 1U%
orienting of all parties. (ADA 1,3)
6. Assisting the Housing Specialists IV, V, or VI in report preparation, monitoring of the program and promoting the 5%
program with community groups and organizations. (ADA 1,3)
4. SUPERVISION RECEIVED Give the position no. and title of immediate supervisor of this position.
Position Number H0025 Title Housing 8 Community Development Specialist V
5• SUPERVISORY RESPONSIBILITIES OF THE POSITION
List must coincide with the official organization chart
Position No. Title Nature of Supervision
None
DCS CP-001 (7190)
8. Present Class Pay Grade
7. REQUESTED ACTION
New Position-Initial Allocation ®Change in Duties and Responsibilities-Reallocation ? Redescdption -Review ? Effective Date 09 /01 / 03
Requested Class Allocation Housing & Community Development Specialist III Pay Grade SR-20
8. CERTIFICATION OF EMPLOYEE The duties 8 responsibilities descdbed above are accurate and wmplete.
Employee's Name (Print)
Employee's Signature Date
9 STATEMENT OF IMMEDIATE SUPERVISOR
a. Describe the nature and extent of supervision, which you exercise over this position.
b. Indicate the qualifications absolutely necessary to perform the duties of the position. Keep in mind the position itself and
the qualifications a new employee must bring to the position rather than the qualifications of the employee who now
occu ies it.
Education -General Basic Qualifications Necessary for Work Performance
Circle hi hest ear Elements and Hi h School 1 2 3 4 5 6 7 8 9 1 0 1 1
S ecial or Professional: Colle e 1 2 3 4 1 2 3 Kind:
Work Experience-Kind see attached
and length in years
Knowledge skills and see attached
abilities:
Physical requirements: see attached
Licenses or certificates required: see attached
10. CERTIFICATION OF IMMEDIATE SUPERVISOR I certify that the/abo/ve statements are accurate and complete.
Immediate Supervisor's Signature Date $/23/~J3
11. CERTIFICATION OF DIVISION HEAD I certify that the abo~~veee statements are accurate and completOe.
Division Head's Signature ~Z~%>~C/ Date D DoT L~
12. CERTIFICATION OF DEPARTMENT HEAD Ice/rt/ify/that the above statements are accurate and complete.
Department Head's Signature //,G~ ~ Date (ll~~fZ¢/' g
Distribution: Original -Civil Service; 15 copy -Department; 2 Copy -Employee
(Continued from DUTIES OF THE POSITION)
7. Participation in one or more special projects such as accounts receivable tracing, utilization 5%
reports, cross checking computer data with manually kept data, file purging, damage claims or
assessments, utility allowance reviews, updating the comparables data base, etc. (ADA 1,2)
8. Making field inspections of housing stock for compliance with Housing Quality Standards. 5%
(ADA 1,2)
9. Keeping abreast of program policies, procedures, requirements, schedules and memoranda. 5%
Ensuring that all program activities and computations adhere to applicable local, state, and
Federal laws, regulations, policies and procedures. (ADA 1,3)
10. Pertorming other related duties as required. (ADA 2) 5%
KEY: (1) The performance of this function is the reason that the job exists.
(2) The number of other employees available to perform this function is limited.
(3) This function is highly specialized, and employee is hired for special expertise
or ability to perform this function.
DCS CP-01
Housins7 & Community Development Specialist III
Minimum Qualification Requirements:
WORK EXPERIENCE -KIND AND LENGTH IN YEARS
A combination of education and experience substantially equivalent to graduation from an
accredited college or university with major work in public administration, business, sociology or a
related field and two years of experience in housing or professional experience in interviewing
and assessing the needs of clientele under public or social assistance programs in accordance
with applicable standards, regulations and/or policies.
KNOWLEDGE, SKILLS AND ABILITIES.
Knowledge of: Federal, state and local laws relating to housing programs; public relations; and
interviewing techniques.
Ability to: Read, comprehend, interpret and apply rules, regulations, policies and procedures;
plan, organize and coordinate work; maintain records; present ideas clearly, concisely and
effectively, both orally and in writing; document incidents; deal tactfully and effectively with others.
PHYSICAL REQUIREMENTS:
Persons seeking appointment to positions in this class must meet the health and physical
condition standards deemed necessary and proper for performance of the duties.
Physical effort grouping: Light
LICENSE:
HawaPi State Driver's License
SOURCE OF FUNDS FOR NEW POSITION/REALLOCATION/CHANGE IN FTE
1. COMPUTATION OF FUNDS REQUIRED FOR POSITION NO. New (If no position number
indicate "new".)
a) New monthly salary $ 2.886
b) Present monthly salary specifically included in
FY budget (If NOT BUDGETED, INDICATE -0-) $ -0-
c) Net funds required (Item "a" minus Item "b") $ 2,886
d) Remaining number of months in current fiscal year 10
e) Funds required in remainder of fiscal year
(Items "c" x Item "d") $ 28,860
2. AVAILABILITY OF FUNDS
a) What is the position's fund source (county, state, federal)2 federal
b) Funds are budgeted in account number: 152-461-5466.01-O1 l
c) Funds are available in account number: 152-461.5466.01-011
Transfer to account number:
d) Request to transfer funds for reallocation:
From: 010-91 1-591 1.70-341 Provision for Reallocation
Total Amount
To:
Account Number Account Title
I certify that the information is correct and funds are available, and that the funds may be used
for the classification action as requested.
Department Head to '
DCS CP-004 (4/931 Rev. 8/94; 8/97
County of Hawaii
sul~mmea ~r: Office of Housing and Community Development
2003 Organization Chart
F1ousUg Administrator
Date: p~--I21 ~y S
Ap ved by:
Yor •
date: MAY 2
Hawal'1 County Office of tha Hawaii County
Workforce Investment Housing Administrator Housing Agency
Board
Chart I
Existing Housing Development Community Development
Division DNision Division
Chart II Chart II Chart II
osztoa - Paae t a 3 °tpCh"` °S"03
County of Hawaii
Office of Housing and Community Development
Office of the Housing Administrator-Chart I
2003 Organization Chart
Assistant Housing •
Administrator
Secretarial Services Clerical Services Branch Accounting Services
Branch
•
05/21/03 -Page 2 d 3 w~P ~ Grit 057107
County of Hawaii
Office of Housing and Community Development
Office of the Housl»g Adm!»fstrator -Chart 1
2003 Position Organization Chart*
Housing Administrator A-18
Z 0059
Assistant Housing
Administrator EM-03
H 0026
Secretarial Services Clerical Services Branch Accounting Services
Branch
Private Secretary SR-20 Sr. Clerk Steno SR-11
3353 3352 Accountant 111 SR-22
3350
Secretary to Board)
Commission SR-18
4168 Clerk II SR-OB Accountant II SR-20
3485 3856
8222 4218
Accountant) SR-18 •
4165
Account Clerk SR-11
3351
3484
NOTE: All positions are either fully or partially funded by a combination of federal, state and special funds.
MSP P~ Chart 052703
052103 -Page 7 of 2
County of Hawaii
Office of Housing and Community Development
Existing Housing, Development & Community Development Divisions -Chart
2003 Organization Chart
Ezfsting Housing Development
Division Division Community Development
Division •
Counseling Services Support Services
Branch Branch
•
0521/03 -Page 3 of 3
M9P Q'oQrrt aa2+o3
County of Hawaii
Office of Housing and Community Development
Existing Housing, Development & Community Development Divisions -Chart 11
Proposed 2003 Position Organization Chart
Existing Housing Division Development Division Community Development
Housing and Community Division
Housing and Community Development Housing and Community
Development Specialist VI SR-26 Development
Specialist VI SR-26 H 0008 Specialist VI SR-26
H 0007 H 0012
•
Housing and Community
Counseling Services $u ort Services Bunch Housin and Communi Development
Branch pp g ty Specialist V SR-24
Housing and Community Development H OOOg
Housing and Community Development Specialist V SR-24 H 0030
Specialist V SR-24 Specialist IV SR-22 H 0004
H 0025 H 0016 H 0021
Housing and Community
Development
Clerk III SR-10 Specialist V SR-24
Housing and Community Housing Quality Standards H 0024
Development Technician III SR-17 3923
Specialist III SR-20 H 0028
H 0002 H 0036 Housing and Community
H 0005 Development
H 0013 Housing and Community
H 0029 Specialist VI SR-22
H 0032 Development Worker III SR-13 H 0018 •
H 0001
New
FSS and Home Housing and Community
Housing and Community Ownership Branch Development
Development Housing and Community
Development Worker II SR-11 Housing and Community Specialist III SR-20
Specialist II SR-18 H 0020 Development H 0034
H 0017 temp Speaalist IV SR-22
H 0033 temp tea,
H 0037 temp Clerk III SR-10
3354
Housing and Community
Development
Specialist I SR-16 Student Helper I
H 0027 V 0100
H 0031 V 0101
MSP Pos Chart 052103
052103 -Pape 2 of 2